PS Financials - v8.4 To v9

PeopleSoft v8.4 to v9.0

Functional Enhancements
-Financials

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New features in Version 8.8 GENERAL LEDGER
PeopleSoft General Ledger 8.8 enhanced the Book Code
Book Code Enhancements functionality to offer greater flexibility and efficiency to
multinational organizations by enabling you to have more than one

book code associated with an account.
To improve reporting and access to financial information,
PeopleSoft General Ledger 8.8 supports XBRL (extensible Business
Reporting Language) specifications 2.0 to provide standard formats
Reporting in XBRL Formats in which to prepare reports that can be subsequently presented in a
variety of venues.

Immediate recording of transactions from core financial
applications to PeopleSoft General Ledger without having to
manually run and schedule intermediate processes now enables
Real time subsystem Updates – organizations to immediately post to the general ledger and report
AP and AR on a more real‐time basis. In PeopleSoft 8.8, the Journal Generator
COBOL process (FSPGJGEN) was rewritten as a PeopleSoft
Application Engine process (FS_JGEN) to enable PeopleSoft
Payables and Receivables to seamlessly call the Journal Generator
process in support of real‐time updates to PeopleSoft General
Ledger without impact to other ongoing transactions.
The Document Sequencing feature for PeopleSoft General Ledger
Document Sequence Number now enables you to:
for tracking • Search by document sequence number on these pages in
the Journal Entry page and the Review Journal Status
page.
• Display the document sequence number in the General
Ledger Activity Report and the Journal Entry Detail Report.
• Use the document sequence number as criteria in Review
Journal Data, Open Item Maintenance, and Open Items
Review Status Online components.
New Commitment Control Features
Budget Improvements for
commitment control.

PeopleSoft enables you to have different adjustment periods open
Multiple Adjustment Periods at the same time for two fiscal years. For example, assume the
current time frame is January through mid‐February of 2005 and

your work must continue on the completion of the year‐end close
for 2004. You can make both the years 2004 and 2005 open
adjustment years.
The new cash flow functionality provides a worksheet in which you
Improved Cash‐flow can:
statements
• Define the cash flow lines and their hierarchy required for
your cash flow statement.

• Use element definitions that provide the capability to
specify the data and calculations behind the lines making
up the cash flow statement.
• Create data source definitions to identify from where the
cash flow data is to be derived.
General Ledger 8.9 supports the production of the cash flow
statement utilizing the direct and indirect methods.
In addition to the usual processing and budget checking of
Fund Source tracking for transactions by Control ChartField for various budgets, you now
expenses have a secondary layer where transactions can be budget checked
by funding source. The new functionality enables you to determine
how much of a particular funding source has actually been
expended, monitor the total allocation of each funding source, and
readily determine where funds are allocated.

The following expected enhancements to the spreadsheet import
Enhanced Spreadsheet provide consistency with journal entry:
Import • Support for NEXT Journal ID to insure controlled sequencing
of transactions.

• Support for use of Speed types to reduce data entry time and
error correction.
• Support for defaulting of business unit from journal header to
journal lines.
• Support for consistency of real time versus batch upload edits
and capabilities.
• Support for entry of Commitment Control adjustment activity.
• Support for improved error message detail to further reduce
reconciliation efforts.
When using trees to specify ChartField combination values for the
Enhanced Combination Master selector Tables, the build process for the Master Selector
Editing Tables stores only the range of values for the tree nodes. The build
process does not store the detail values encompassed by the nodes. It
is when transactions are edited during combination editing batch
processing that the range of values for each ChartField are exploded
and stored in tables for each editing request.
Oracle XML Publisher (XMLP) technology is accessible from
XML Publisher PeopleTools 8.48 PS Query and all PeopleTools 8.48 based
applications. This technology enables PeopleSoft Enterprise to deliver
XML publisher reports to supplement Crystal reports, which require
manual changes if you implement ChartField configuration. These XML
publisher reports do not require manual changes to support ChartField
configuration and use the same criteria as the Crystal reports.
Web services facilitate integration requirements for building
Web service based connected applications for deployment on the Web and are especially
ChartField validation useful for exposing services and service operations for applications
that do not share the PeopleSoft Enterprise financials database, such
as legacy application.

New features in Version 8.8 ACCOUNTS PAPYABLE
Peoplesoft Payables 8.8 provides the feature to have duplicate vendor
Duplicate Vendor Check check to identify if a vendor is already registered in the Peoplesoft
system. The duplicate vendor check will be made at Set ID level

because Vendor data can form part of control tables in the table set.
The search criteria includes –
Vendor Name / Vendor Short Name
VAT Regist No /D&B Number/Withholding Tax ID
While dealing with one time vendors, the data relating to the vendor is
Single Payment Vendors required only once. In such cases a new feature of entering Single
Payments helps. While entering Single Payments, it is possible to
define Single Payment Vendors with required processing details such
as payment method, bank details, sales tax and VAT details and so on
required for processing the single payment voucher. The data relating
to Single Payment Vendors will be stored separately in a different table
and available for inquiries and reports.
A new inactivation tool is available for inactivating unused vendors. It
Vendor Inactivation is possible to run the tool with a specified date and all vendors not
used after such date will be inactivated and archived. It is possible to
query on the archived vendors.

e.g. Run vendor inactivation tool with last used date being “10‐08‐
2006” all vendors records not used after 10‐08‐2006 will be inactivated
and moved to archive.
Purchase Invoices can be uploaded into the voucher table using EDI or
Electronic Invoices with XML Peoplesoft XML formats. Support for OAG XML Standard has been
format of OAG provided.
Voucher Build process can create vouchers electronically from all the
interfaces such as XML, EDI, Procurement Cards, ERS and Quick
Invoice. Peoplesoft 8.8 created a feature to load vouchers from all
interfaces into a common set of staging tables from where voucher
build can process and create vouchers.
Two new quick invoice templates for Simple and Complete data entry.
Quick Invoice Templates Both the templates provide defaults to reduce the data entry. Using
the quick invoice templates large number of similar vouchers can be
entered into the system. It is also possible to copy basic data from the
Purchase Orders or Receipts and edit basing on the purchase invoices
received from the suppliers.

Vertex and Taxware New pages added with dynamic fields showing Vertex and Taxware
Integrations interfaces. If these products are not interfaced the relevant fields will
not be displayed on the forms.
Voucher entry pages are updated with a new feature of On‐demand
On‐demand processing processing. Using this feature, for a single transaction e.g. a voucher
matching can be initiated, voucher can be posted or asset update can
be initiated directly from voucher entry pages. On‐demand processing
can be controlled by the security and so the authority to post online
can be given to defined users only.
A new error correction component for voucher errors has been
Voucher Maintenance created replacing the Selective Line Update feature existing in the
Updates previous version. Voucher maintenance feature provides capabilities to
search and locate errors. Once the erroneous lines are identified it is
possible to reach a specific line or distribution that are in error and
correct the same. The corrected vouchers will be edited buy the
voucher build process.
It is possible to do a Mass Maintenance of Vouchers to modify multiple
vouchers at once. The mass corrections may deal with close, un‐post,
delete and field replacement.
e.g. If better payment terms are negotiated with a vendor and the new
terms can be applied to all unpaid vouchers as well then payment
terms can be replaced for all pending vouchers and discounts can be
recalculated.
It is possible to change the pay‐from Bank account basing on the
Bank Replacement Rules payment or pay cycle maximums. It is possible to replace one bank
with other or replace the bank for all payments of a certain currency.

Payables data can be analyzed using new graphical analysis tools. On
Reporting and Analytical the inquiry pages charts are added to provide a visual representation
Support of payables data.
• Recurring pre‐payment vouchers
Other Enhancements • Rebate processing
• HIPAA 820 Payment Formats
• Rescheduled payment processing
• Split‐funded Asset entry.

Matching functionality has been enhanced to have better control.
Matching Document Association feature replaced the Receipt aware criteria
giving more flexibility to associate receipts with invoices.

It is possible to define match rules to define what matching actions can
be performed using such rule and automatic adjustment actions can be
associated to the rules.
It is possible to configure Summary Level Matching by comparing
totals across the Purchase Orders, Receipts and Invoices.
It is possible to configure automatic Debit Memo creation and the
excess amounts billed on the invoices identified on matching can be
converted into a debit memo for the suppliers automatically.
A streamlined and user‐friendly interface to analyze all data relating to
Match Workbench matching and discrepancies has been delivered with Peoplesoft
Payables 8.9. Because of the centralized information it is possible to
override exceptions, correct errors, create debit memos, put vouchers
on match hold.
Spreadsheet Upload of Invoices
Invoice Entry In addition to the existing XML and EDI formats it is possible to upload
invoices through Excel spreadsheets. The invoice details can be
updated on a spreadsheet and upload into the interface tables.
Voucher build process will post the data into the voucher tables.
Summary Invoice Entry
It is possible to create a summary invoice with basic data and voucher
build process can create a full invoice.

The Payables purchase order (PO) voucher close functionality gives the
Voucher Close options to make further adjustments to a PO voucher transaction after
it has been matched, budget checked, and posted. The PO voucher
close functionality can restore the encumbrance and reopen a PO or to
liquidate the remaining liability on a PO.
Archiving
Other Enhancements eSupplier Connection integration.
Financial Gateway integration.
Vendor rebate claims.
Procurement cards.
Work order integration.

Peoplesoft Payables provides capabilities to validate the vendor name
Patriot Act Compliance at multiple levels of a transaction cycle to comply with the financial
sanction norms. Basing on the conformation from the validation, it is

possible to set the status of the vendor as ‘Blocked’ or ‘Review’ and no
payments can be processed for the vendors with such statuses in
Peoplesoft.
Electronic invoices or self service invoices can be uploaded into
Digital Signatures on Peoplesoft payables and such invoices can be verified for Digital
electronic invoices signatures. The digital signature verification take place using
Cryptographic Tool kit of Bouncy Castle and Apache XML security
library from Apache.
• The session default functionality was extended to support both
Voucher Enhancements the quick invoice and standard voucher pages.
• Users manually entering multiple distribution lines can now copy
all ChartField values from another distribution line, thereby saving
time during voucher entry.
• A new link on the voucher summary page provides quick access to
voucher document status.
• Additional links on the Voucher Document Status inquiry and
Payment Document Status inquiry pages provide visibility to
related vouchers and canceled payments.
• The voucher page has a new related documents page, which
provides visibility and quick access to all documents that are
related to the voucher: purchase orders, receivers, payments, and
any related vouchers.
• A new summary page for Sales/Use Tax provides all the tax details
by line so that the user can see all the lines at a glance.
• Select multiple payments and can either cancel or escheat the
Payment Processing selected payments all at once.
Enhancements • Support pre‐notes for ACH payments to ensure the vendor bank
account data is accurate before payment time.

• Updating the existing SF‐224 Statement of Transactions reporting
Additional Enhancements to comply with Financial Systems Integration Office (FSIO),
formerly the Joint Financial Management Improvement Program
(JFMIP), requirements for financial transaction processing for the
U.S. Federal Government.
• Adding functionality to transmit your federal payments using the
Secure Payment System (SPS) to comply with U.S. Treasury
requirements.

New features in Version 8.8 BILLING
Reprint invoices feature was enhanced with the following –
Invoice Reprint
• Flexible selection capabilities such as selecting invoices for
reprinting by due date, reprint only open invoices or reprint
any past invoice and so on.
• A separate form to search for bills to reprint
• Printing the selected bills from the Locate Bills form after
locating the bills meeting the selection criteria
• Capabilities to select and reprint invoices from Peoplesoft
receivables item list.
Capabilities to have credit card interface with any card vendor are built
Credit Card Interface into the Billing system. The interface can be XML based or through a
third party – CyberSource.
New Asset Management to Billing interface enables passing
Asset Management transactions for sale or retirement of assets from Peoplesoft Asset
Interface Management to Billing. The interface can generate accounting entries
to relieve fixed assets and calculate applicable VAT. It is also possible
to send Asset reinstatements as credit lines in Billing.
It is possible to select the transactions in Peoplesoft Pay/Bill
Pay/Bill Management management module relating to purchase of staffing services which
Interface will enable tracking the customer invoices against PO s.
The details relating to bills stored in Peoplesoft Billing module can be
CRM Contract Management viewed by the Peoplesoft CRM to provide 360‐degree customer view.
Interface

It is possible to group billing information at the time of producing an
Summary Bills invoice basing on the customer’s invoicing requirements. It is possible
to create a summarization template and associate with invoice

generation. It is possible to show all bill lines in an invoice or
summarize and show a summary line.
It is possible the process multiple bills entered by billing specialists in
Parallel bill creation and parallel to finalize and print together.
printing
Billing can generate invoices containing progress payment and
Generate invoices withholding lines, as well as create the appropriate accounting entries.
enhancements The ability to include progress payment and withholding lines on an
invoice helps you comply with common requirements of contracts with
the U.S. Federal Government.
A new process will prepare invoices for presentment through eBill
Paperless Invoicing Payment. This process can be added to the standard invoicing jobs so
that paperless invoices are processed at the same time as printed
invoices, or it can be run independently. The delivery preference
setting for the customer, which the customer can change using eBill
Payment, determines whether invoices will be delivered electronically
or printed.

It is possible to select multiple worksheets for approval or deletion.
Billing worksheet Batch approval or deletion can also be set.
enhancements
In many countries, especially in the European region VAT tax
VAT Tax Declaration Point declaration point of accounting need to be set. This helps in
reconciliation between VAT returns and General Ledger. This is an
accounting practice across multiple countries and also enforced in
some countries by the tax authorities reduce tax accounting errors.
The US OFAC requires verification of Customers with a Specially
SDN Validation Designated National List. When the newly introduced Financial
Sanctions Screen (FSS) process identifies a potential match in the SDN
list and a customer name or address, the invoices relating to such
customers will be associated with an error code and keep the bill on
hold.
It is possible to generate and print invoices in Peoplesoft Billing using
Invoice Generation XML Publisher.
The invoice printing will use EDI 810 format and transforms the
Peoplesoft messages relating to Invoices into EDI format for both XML
and Flat file formats.

New features in Version 8.8 ACCOUNTS RECEIVABLE
It is possible to create action lists in Peoplesoft receivables and
Automatic Action Lists associate the responsible owners for the actions. The automatic action
list can send reminders through e mail. It is possible to use a new third
party Merkur software interface to send fax messages or electronic
documents such as a statement of account or dunning letter. It is
possible to place a customer on credit hold automatically basing on
business rules attached to the action list. Flexible business rules that
can be attached to an action list includes ‐
• The age and amount of a customer’s account that is past due.
• A customer’s balance is approaching their credit limit.
• A customer’s credit limit review date is approaching.
• A customer has exceeded their credit limit.
• A customer’s credit limit review date has passed.
• A conversation requires follow‐up.
• A customer has a credit hold message.
• A large amount is coming due.
• Items for a specified entry type and reason code reach a
specific amount or age.
• A key statistic was exceeded.
Account Overview feature will give a complete and accurate picture of
Account Management the customer account in one location. All data relating to the customer
enhancements pulled from different areas including the historical information and
presented together.
New Customer Activity Inquiry can provide a chronological history of
all transactions for a customer during a specified period of time.
It is possible to associate external files with conversations relating to
Conversation Indicators customers. This helps in creating a centralized customer document
repository. It is possible to place conversation indicators on
worksheets and the item list to increase the visibility and alert credit
managers and AR specialists.
It is possible to use the real‐time Dun and Bradstreet interface for
D&B Integration getting customer credit information online. It is possible to load D&B
data packets and reports and load the same directly into the customer
tables at frequently to have real time data for better credit decisions.
It is possible to have flexible Item List layouts. This helps in having
Item Lists separate item list layout for credit managers, AR specialists, collectors
and so on basing on their requirements. It is possible to view items for
multiple customers in one integrated list.

It is possible to associate new deduction and dispute reason codes to
Exception tracking and exceptions and speed up resolutions by using item actions. Self‐service
resolutions capabilities enable extension of resolution process beyond the finance
department. This helps in bringing in the sales teams, brokers and the
customers to bring quick and reliable closure to exceptional situations.
New automated maintenance process provides capabilities to set up
Automated Maintenance matching criteria and process attempts to match credits and debits
based on field values. It is also possible to set up procedures for
handling amount discrepancies within and beyond tolerances.
It is possible to define the business rules in receivables options using
which item balances can be automatically written off.
New enhanced payment worksheet allows inclusion or removal of
Payment Worksheet items that relates to deductions or disputes. The enhanced worksheet
enhancements enables cash appliers to create consistent and personalized payment
worksheets showing the most relevant information sorted in a format
most appropriate to the way in which they perform their tasks.
In the maintenance worksheets the items that should be matched
together will be grouped by the worksheet build process.
In addition to scheduled Receivables Update run, it is possible to post
On‐demand posting (real‐ critical transactions by running the AR Update on demand.
time)
• Mass change capability.

• Improved pending item conversion.
• Group query for un‐posting.
• Payment Predictor append recovery.
• Improved error handling for the Receivable Update process.
• Support for deposits in transit.
• Archiving enhancements.
• Money transfer payment method.
• Open item processing.
• New Pending Item Entry pages.

Receivables enable entry of valid combinations of ChartFields online.
Combination Editing By using an appropriate entry reason and bring in additional ChartField
values as needed to accurately describe the transaction. The
Combination editing errors can be saved at the time of entering but
cannot be posted until corrected or transactions can be processed and
posted though a warning message appears while processing the
transactions with wrong ChartField combinations.
Project ChartFields can be tracked on distribution lines to bring up
appropriate details relating to projects at appropriate transaction
levels.
Receivables now provide two methods for remitting direct debits to
Direct Debit Remittances the bank. You can generate an EFT file manually and submit it using
third‐party integration or use the Financial Gateway feature in
PeopleSoft Enterprise Cash Management to remit the direct debit to
the bank. If you use Financial Gateway, you receive acknowledgement
statuses from the bank.
The EFT layout assigned to the bank on the External Accounts ‐
Collection page is associated with one of the two remittance methods.
When you create a direct debit profile, the system populates the EFT
layout based on the default layout assigned to the bank. You can
override the EFT layout if desired.
When you run the Create Direct Debit process (AR_DIRDEBIT), the
system populates the EFT Layout Code field on the run control with the
layout associated with the direct debit profile. You can override the
layout if needed. The system uses the remittance method associated
with the layout code to determine whether to remit the direct debits
through Financial Gateway.
• Accounting entry enhancements.
Other enhancements
• Cash receipt processing.
• Vendor rebates and claim‐back processing.
• Commitment Control processing.
• Archiving.

It is possible to upload payments through Excel upload process. All
Excel upload for Payments payment details received either through an online banking system can
be loaded into a formatted excel file and uploaded into Peoplesoft.

A new template had been added to the journal generator to process
New Journal Generator cash control entries. Direct journal entries and cash control journal
Template entries are not linked anymore.
e.g. if a user initiates the Journal Generator process and one or more
payments in a cash control deposit have not been applied to open
items, the Journal Generator process picks up the cash control entries
and creates journal entries. Since the journal entries have been
completed for the deposit, the user cannot delete or change the cash
control deposit before using the Payment Worksheet to apply the
payments to open items.
It is possible to un‐post the payments when events occur across
Un‐post Payments accounting periods.
The system uses the accounting date from an un‐post transaction as
the new accounting date when an un‐posted payment is re‐applied to
an open item. You can choose to override the accounting date on the
Un‐post Groups ‐ Options page. When you override the accounting
date on this page, the system issues a warning message that the
accounting date on the payment will be changed. You may need this
information if you have reports or custom queries based on the
original payment accounting date.
A Credit Card Worksheet and a New Credit Card batch process have
Credit Card Payments been added to process credit card payments against open items.

New features in Version 8.8 ASSET MANAGEMENT
Asset Additions, Adjustments and Retirements now are supported by
FAS 52 and IAS 21.Support the Transaction Currency extension meeting FAS 52 and IAS21
guidelines.
Historical valuation of the asset transactions is possible and the
incidental gain or loss can be recorded balancing the ledger.
Enhanced transaction currency functionality supports:
• Addition, adjustment, and retirement transactions.
• Conversion rates as of the transaction date for historical
valuation.
• Conversion of transaction amounts to book base amounts.
At the time of closing the Periods posting of fixed asset transactions
Advance Correction may go wrong. These errors are normally corrected through manual
Capabilities journal entries. The new enhancement for Close Reversal and Repost
processing helps in entry of correction in Peoplesoft Asset
Management after the close process has run and provides the ability to
repost to the ledger.
Assets in business are normally insured. The details of insurance can be
Asset Insurance Information attached to the asset using the new enhanced feature of Asset
Insurance. Details such as insured amount, insurer, and schedule for
payment of premiums can be linked to a specific asset which gives
instant access to the insurance information.
Indian Depreciation and Tax Reporting features support India’s
India Depreciation straight line percent depreciation method and financial and tax
reporting requirements.
The property accounting department processes asset retirements,
Disposal Worksheet for which traditionally has been a manual, largely paper‐oriented, process
retirement to submit assets for retirement. The new Disposal Worksheet enables
an asset owner to submit assets for retirement by using role based
access to asset information.
Integration to PeopleSoft Asset Management from PeopleSoft
Split fund asset entry Payables and PeopleSoft Purchasing now provides a user friendly
mechanism to associate multiple distribution lines to a single asset
funded from multiple sources. The new Split‐Fund Asset Entry feature
eliminates user intervention to submit subsequent processes.
Split‐fund asset entry enables a data‐entry person to easily identify
multiple distribution lines to a single to‐be‐assigned asset ID at the
time of receipt or invoice. Enabling a new sequence number that is
subordinate to the asset ID enables you to identify multiple
departments or locations that are sharing the cost of assets without
maintaining separate asset IDs and records.

To facilitate importing new assets into PeopleSoft Asset Management,
Spreadsheet Upload due to an acquisition or data conversion, our new spreadsheet upload
provides a spreadsheet template to organize asset data and upload
assets to PeopleSoft Asset Management.
New integration to PeopleSoft Billing automates invoicing when assets
Integration with Billing are sold,
Eliminating redundant data entry in PeopleSoft Billing and completing
an automated closed loop process to sell assets from PeopleSoft
Strategic Sourcing auction sites.
New online inquiry provides immediate access to asset depreciation,
Online Inquiry Pages cost, and accounting details. Access is configurable, enabling property
accounting to selectively push information out to asset owners.

The hazardous asset feature identifies hazardous assets with a
Identifier for Hazardous hazardous asset indicator.
Assets
Dynamic Accounting Entry Templates
Other Enhancements Archive Asset Transaction Data

Centralized asset storage and management is critical to efficiently
Asset Repository Manager managing the complete lifecycle of all asset types. Asset Management
8.9 introduces the Asset Repository Manager to accommodate all
asset classes: IT, property, and plant equipment with complete
operational and financial data. Assets can be associated with represent
a hierarchical schema, such as components of plant equipment, or a
structural breakdown of properties, such as a building as floors and
office spaces. The hierarchical display of assets can be viewed
graphically by associating the highest‐level asset to its subordinate
child and component assets. The repository houses a complete history
of acquisition details, maintenance history, and cost history for each
asset over its operational life.
Asset attributes are expanded to accommodate the variety of asset
types in your asset portfolio. Enhanced warranty tracking supports
blanket warranties for assets from the same manufacturer and
warranty templating associates an asset to a predefined warranty
during asset creation. To support PeopleSoft Enterprise Maintenance
Management 8.9, equipment parts lists and preventive maintenance
schedules can be created for a single asset or groups of like assets.
Assets can now be associated with a meter and lifetime meter readings
can be recorded to track usage and trigger maintenance events.
Additionally, property taxes can now be captured and tracked for
property assets.
New in Asset Management 8.9 is the ability to assign asset types and
Asset Sub‐types and custom subtypes to the assets in the Asset Repository. You can also define
attributes custom attributes for assets. You can define a unique attribute to suit
your asset portfolio, and then see it in the basic information
component on the Location/Comments/Attributes tab of the Basic
Asset Add page.
Asset Management 8.9 specifically integrates with third‐party CAFM
Third party CAFM (computer‐aided facilities management) solution provider to:
Integration • Report employee’s change of location, location assignments for
new employees, and available space left by employees no longer
in service.
• Update Asset Repository tables with property asset information
and changes to spaces, and attach asset information assigned to
properties.
• Receive updates with space allocation per department and
business unit in order to charge the departments proportionally
for the space they occupy.

Asset Management 8.9 introduces asset meters, a table associated
Meter Readings with an asset that enables you to maintain a record of the readings
along the asset’s life and associate them to the services and repairs
performed to that asset.
Asset Management 8.9 uses book code functionality in the new Book
Multi GAAP Support Code Distribution Group page to define a set of book codes to be used
when distributing accounting entries for multiple GAAPs within one
book. Using the book code distribution group restricts the duplication
of accounting entries being passed to PeopleSoft General Ledger.
To meet these unique requirements, Asset Management 8.9 created
Chartfield Mapping ChartField mapping templates to provide more flexibility in assigning
offsetting accounting entries, eliminating manual journal entries and
custom modifications previously required by higher education
customers. Enabled by business unit, use the new ChartField Mapping
Template page, where you can define ChartField values and the
appropriate corresponding mapping values. This solution not only
enables customers to comply with standards without customization
but also enhances the higher education customer’s total ownership
experience.

Release 9 for PeopleSoft Asset Management offers enhanced
IAS 16 Compliance compliance capability for International Accounting Standards (IAS).
The IASB has mandated that companies move toward undertaking fair
value accounting by 2007. Specifically, IAS 16 states that after the initial
recognition of an asset, property, plant and equipment should be
valued using one of the following two methods:
• Cost, less accumulated depreciation and any accumulated
impairment losses
• Revalued amount, less subsequent accumulated depreciation
and any accumulated impairment losses. The revalued amount is
the fair market value at the date of revaluation.
Enterprise Asset Management Release 9 automates the process for
revaluing assets in accordance with IAS 16, which increases efficiency
and thereby reduces costs.
To automate the valuation of assets in accordance with IAS 16, the
following new functionality has been added:
• Track the fair market value (FMV) of assets to be used in the
revaluation process.
• Ability to write off accumulated depreciation of assets at the
time of revaluation.
IAS 16 requires that the accumulated depreciation of assets at the time
of revaluation be written off to calculate accurate cost and revaluation
surplus. Asset cost must be revalued accordingly as long as the FMV of
an asset is greater than its NBV.
Book Control
Depreciation Enhancements Enterprise Asset Management 9 includes a new Adjustment
transaction convention and a Depreciate When in Service switch within
the Asset Profile to enable interfacing transactions from Enterprise
Purchasing, Payables and Project Costing to obtain the adjustment
convention from the Book definition, thus facilitating smoother
integration without manual intervention.
The new Adjustment Convention allows customers the flexibility to
identify the convention that should be used for adjustment
transactions at the Asset Profile level and this convention default is
used throughout Asset Management as well as interfacing products
that create adjustment transactions.
The Depreciate When in Service option is a new designation available
within the Asset profile and is set when the asset is created for greater
efficiency when interfacing from Payables and Purchasing.

Depreciation Enhancements Depreciation Reporting Performance Improvements
One of the challenges for many financial systems is to provide fast and
(Contd….)
accurate reporting capabilities. Enterprise Asset Management 9
addresses this challenge by providing extensive performance

improvements to the depreciation reporting load process. During the
initial testing, results showed that processing time was reduced
significantly as a result of design modifications and the use of set
based processing.
Depreciation Analysis and Review
Enterprise Asset Management 9 provides the ability to perform what‐if
depreciation scenarios for all assets, including those that are
transferred in from other business units. The depreciation status of an
asset is also displayed within the depreciation review components to
help managers determine whether an asset needs further attention
(due to under‐depreciation, and so on.).
The new Define Asset Operational Information component is designed
Operational attributes and specifically for operations and maintenance users to efficiently add and
non‐financial assets maintain non‐financial assets and their physical information without
the complication of financial information. This new functionality
enhances the O&M user experience while allowing the finance
department complete control over the financial information.
Additionally, non‐financial assets, such as non‐capital equipment and
components, can be copied to create large numbers of similar non‐
financial assets using the Copy Asset functionality.
Prior to Enterprise Asset Management 9, the delivered component
Component Hierarchy hierarchy feature allowed for a visual hierarchy of all asset
components. Users who do not have access to edit the hierarchy may
be allowed to view the asset component hierarchy in the original
component. The new Manage Component Hierarchy menu allows
users who have security access to manipulate and transfer the
components among various assets. The new, simplified user interface
enables assets to be moved up or down, indented or out dented for
ease of recording component change outs and transfers.
PeopleSoft Asset Management 9 also provides a new crystal report
listing the assets that were moved within the component hierarchy.
Asset Attribute Groups have been added in PeopleSoft 9 to allow users
Configurable attributes to add several fields for capturing customer‐specific information. This
could include miscellaneous information like nameplate information,
production data, facility information, engineering specifications,
regulation requirements, horsepower, voltage, and so on. These fields
are grouped for easy navigation and clearly defined context to form an
Attribute Group.

PS Financials - v8.4 To v9

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