3) Agenda 4) Chairman of meeting 5) Ordinary resolution 6) special resolution 7) Resolution requiring special notice 8) Motion 9) Amendment

Q.3) Distinguish between the following

1) Ordinary resolution and special resolution 2) Agenda and Minutes 3) Motion and Resolution 4) Show of hands and voting by poll

Q.4) State with reason, weather the following statsments are true or false.
1) Secratary has a power to give a casting vote 2) Proxy is allowed to discuss at meeting 3) Motion can be amended 4) All resolution must be registerrd with Registrsr of companies 5) Agenda is useful to the chairman of meeting 6) Resolution can be amended 7) Proxy must be a member of company 8) A meeting must be duely convened and properly constituted

Q.5) Answer the following questions in brief.

1) State the different types of resolution passed in a meeting ? 2) What are the legal provisions regarding quorum?

3) what is motion and what are the essentials of motion? 4) what are the advantages of poll method of voting? 5) Why are minutes kept ?

Q.6) Answer the following questions

1) What are the essentials of valid meeting? 2) what are resolution? what are the different types of resolutions passed in it? 3) What are the powers and duties of chairman? 4)"The meeting must be duly convened and properly constituted" Explain? 5) What are the different method of voting?

COMPANY MEETINGS - II

9.1 Importance of meeting 9.2 Types of meetings 9.3 Meetings of shareholders 9.3.1 Statutary meeeting 9.3.2 Annual General Meeting 9.3.3 extraordinary general meeting 9.3.4 Class meetings 9.4 board meetings 9.5 Meetings Of Creditors 9.6 Comparative studies

9.1 IMPORTANCE OF MEETINGS

The ownership of company remains with those who have contrubuted towards towards capital. Shareho;ders aare the owners of the company. Shareholders are in large number. Shareholder are scattered. They have theire own jobs. they cannot manage the day to day affairs if the company.They elect some of them as theire representative.Those representatives are collectively known as Board of directors. Routine adminstation of the company is in the hands of Board of Directors. Under thease circumstances shareholders must get opportunity to express theire voews on policies of thease representatives. Meetings of members are held to give opportunity to share holders. Meetings are held to imform the shareholders about the major development during the year. Such meetings are held to to provide opportunity to approve or disapprove the policy decision of Board OF Directors. This is possible by by exercising their to vote at meeting. the discussion, presentation and voting gives more democratic approach to the functioning of Borad OF directors. the Companies act therefore makes it cumpulsory to hold the meeting of share holders. The Board Of Directors collectively enjoy the right to take decisions. A director cannot take decision individually.All member of the board must come together at regular intervals for sharing thoughts and taking decisions. Hence< meeting of the directors are important in day to day working of the company.

9.2 TYPES OF COMPANY MEETINGS

The different meetings of Joint stock Company are to be held as per the provision of the Companies act 1956. Generally Shareholders meetings, directors meetings and creditors meetings are the main types of meetings of the company.

9.3 MEETINGS OF SHARE HOLDERS

Meetings of shareholders are classified into four parts 1) Statutory meeting 2) Annual General Meeting 3) Extra OrdinaryGeneral Meeting 4) class Meeting

9.3.1 STATUTORY MEETING (SEC-165)

Statutory meetong is the first meeting of sahreholders of a company. Accordimg to Sec. 165 of theCompanies Act, every public company limited by shares, sa well as public company company limited by gurantee, having share capital must hold this meeting. the meeting is held only once in the life time of the company.A private company may not hold this meeting. OBJECTS OF STATUTORY MEETINAG 1) To comply with the Section 165 of companies Act 1956

2)To approve the statutory reports 3) TO inform the shareholders about the formation of the company and the progress made by the company. 4) to inform the share holders about the preliminary expenses paid by the promoters before the incorporation of the company. 5) to inforn the shareholders about anu contract entered into bu the company.

LEGAL PROVISIONS 1) time of holding- statutory meeting must be held ater one month but before expiry of six months from the date of obtaining certificate of commencement of business. 2) Authirity to convene- The Board of Directors is the proper authority to convene this meeting. A reso;ution is passed at board meeting to convene this meeting. If the Board fails to call this meeting the court may order the company to call this meeting. 3) notice- A notice of statury eetings must be given atleast 21 days before the meeting. 21 days should be clear days. a copy of statutory report must be sent to every member along with the notice. 4)Quorum- a statutory meeting is held only in public limited company. The quorum is minimum 5 members unless otherwise stated by the Articles of Association of the company. 5) Adjournment- Statutory meeting may be adjourn due to a reasonable causes. e.g, absence of quorum 6) penelties- If default is made in complying with any requirements of sec-165 , every director or the responsible officer of the company who is in default shall be punishable with fine upto rs.5000. if the statutory meeting is not held than the court might give the ordrer for winding up the company.

Statutory report
A duly certified copy of statutory report must be sent along with the notice of atatutory meeting. The report must be certified correctly atleast by two directors and also the auditoes of the company. A certified copy should also be filed with the registrar of the companies. This report is prepared by the secratary in the prescribed form. CONTENT OF STATUTORY REPORT 1) Number of share alloted as fully paid or partly paid. 2) Receipt and payment Account. 3) Preliminary Expenses 4) Preliminary contracts 5) Names and address of Dorectors, managing Directors, /auditors and secretary.

SECTRIAL DUTIES RELATED TO STATUTORY MEETINGS Duties before meetings 1) statutory reports- He has to draft the statutory reports in the prescribed form and get certified as correct by two directors including the managing director. 2) Auditors report- He has to see that the statutory report is certified by the auditors report in respect of allotment of shares and recipts and payment account. 3) Board Meeting- The secratary has to convene the board meeting for approval of Statutory report. It shoule be certified as correct by atleast two directors, one of then should be managing director. 4) Notice- secratary drafts notice and agenda of the meeting in consultation with chairman. Hehas to get printed notice, agenda and statutory report. He has to send a copy of notice, agenda and statutory Report to all members at atleast 21 days before the meeting. 5) Report to REgistrar- He has to send a certifird copy of statutory report to the Registrar of companies for registratation. 6) List of members- He has to prepare the list of member with all details 7) Arrangements- He has to keep ready all doccuments. He ha to book a hall for meeting and make seating arrangement.

DUTIES DURING THE MEETING 1) Ascertaning quorum- Secretary should see that the requisite quorum is present at the meeting. there must be atleast 5 members for the meeting. 2) Noting Attendence- The secretary has to take the sigunature of the members present in the members Attendence book. 3) Reading of the statutory report- The secratary has to read the statutory report of the company. 4) Reading of the notice- The secratary has to read the notice of the meeting along with the agenda if so directed by chairman 5) Notes of proceedings of the meetings- the secretary shoule take notes of the proceedings of the meetings during the meetings. 6) Assesting Chairman- The secratary ha to provide information to the chairman. He should keep the necessary documents and statements ready for refrence. DUTIES AFTER MEETING 1) Drafting Minutes- He has to draft the minutes within thirty days after meeting. He gets

it approved by the chairman. 2) Execution of Decision- The secratary has to take steps to execute the decision taken at meeting 3)Filling- a copy of special resolution must be filed with the registrar within 30 days of meetings.

9.3.2 ANNUAL GENERAL MEETING (SEC-166)

Annual general meeting is the meeting of shareholders which is held in every financial year by every company. A) OBJECTIVES 1) To offer the member an opportunity to review the progress and performance of the company 2) Adoption of Annual Accounts, Directors REport and auditors report. 3) To elect Directors in place of retiring directors 4) To appoint auditors and fix theire remunerations. In additonal to the above items, any special business may transacted at the annual meeting LEGAL PROVISIONS Time of holding 1) The first annual general meeting must be held within 18 months of the date of incorporation of the company of the company. The time of first annual general meeting cannot be extended by any authority under any circumstances, 2) Thesubsequent annual general meeting must be held within six months of the closing of financial year of the company . 3) The interval between two consecutive annual general meeting cannot be more than 15 months. the registrar of companies is empowred to grant an extention for special reasons upto a maximum of period of 3 months for holding meetingexcept the first Annual general meeting. B) AUTHORITY TO CONVENEThe board of directors are the proper authority to convene the Annual General Meeting. the authority is delegated to secretary in a properly convened board meeting. c) notice- A seratary should send 21 days notice to all members of the company at theire registered addresses. The notice is sent along with Annual Accounts, Agenda and Annual

reports, D) QuorumAccording to Companies Act the Quorum For annual general meeting is 5 members in case of public company and 2 members in case of private company.Articles of Association may provide for quorum. E) ADjournment If the quorum is not present within an hour of the schedule time of meetings, the meeting stands adjourned.It will be convened on the same day, Articles of Association may provide for quorum. F) Penelty If default is made in holding an annual general meeting of a company in accordance with thw provision specified in the Companies Act, the company and every officer of the company who is in default shall be punishable with fine which may extend to Rs.50,000. If the default continues, a further finr upto Rs.2,500. perday till default continues.

SECTRIAL DUTIED REGARDIND TO ANNUAL GENERAL MEETING. DUTIES BEFORE THE MEETING. 1) pREPARATIONS OF aNNUAL aCCOUNTS The secretary has to ensure that Annual Accounts are prepared for consideration and approval by the Board 2) APPROVAL OF ANNUAL ACCOUNTS The secretary presents the annua lAccounts to theire directors for theire approval. These Accounts should be signed by two Directors 3) AUDITOR'S REPORT The secretary arranges tosend Annual Account to the company auditors for the purpose of audit. The secratary has to obtain the auditors report after the audit. 4) DRAFTING OF DIRECTORS REPORT The secretary drafts the director's report in the consultation with the chairman and managing directors. It indicates the progress made by the company. 5) Arrange a Board Meeting The following business are trans acted in this meeting a) To consirder the rate of divident

b) To adopt the Director's and Auditors report c) TO fix the day ,date, time and place of annual general Meeting d) To decide the name of the directors aho retires by rotations e) To authorise the secratary f) To decide the dates of closing the Registrar of Members and Share transfer Book 6) PRINTING OF DOCCUMENTS Secratary has to arrange for printing of various doccuments such as notice, Agenda, Annual Accounts etc. 7) Sending notice- the secratary has to send the notice of meeting along with Annual Accounts, Auditor's report, Director's report and proxy formand agenda to all the members who are entitled to recieve notice. The notice should be sent 21 days before the meeting 8) Chairman's Speech The secretary has to assist the chairman in drafting his speech to be deliverd at meeting 9) Public Notice- The secretary has to arrange for publishing in news paper. 10) Closing of Books- Thr Registrsr of Membersand Share TRansfer books are kept close before meetongs. The secretary has to give public notice for this purpose 11) Notice to stock exchange- The secretary has to inform the dates of closing of the registrar of Members and Share transfer Book to stock exchange 12) Arrangement for Proxies- Secretary has to scrutiniase proxy forms which are recieved 48 hours before the meetings.

DUTIES DURING MEETINGS

1) Asscertaning quorum- The Secretary should see that the requisite quorum is present at the meeting. 2) Noting attendence- The Secretary has to get the signature of the members, present for the meeting, in the 'Member AttendenceBook' 3) Reading of notice- The secretary has to read the notice of the meeting along with agenda, if sodirected by the chairman. 4) Reading of Dorectors and auditors Report- The Secretary has to read the Director's

and the Auditors report as directed by the chairman. 5)Notes of proceedings of the Meetings- Secretary should take down the notes of the proceedings of the meetings. HE has to prepare the minutes on basis of these notes 6) Assisting chairman- The secratary has to assist the chairman during the meeting . He has to supply necessary information, doccuments, statements as and when needed 7) Conduct of poll- The poll is determined by the member s, secretary has to make necessary arrangement for conduct of poll. DUTIES AFTER THE MEETING 1) Preparing Minutes- The secretary has to draft minutes within 30 days after the meeting. 2) Intimation to auditors- He also sends a formal letter to auditors regarding theire appointments 3) Imitation to Directors- the secretary has to inform the directors about theire appoinments 4) To dispatch divident warrent- Divident warrent must be dispatched within 30 days of the date of decleration of divident 5) Filing of Accounts and /returns- The secretary has to file copies of of annual accounts with registrar of companies within 30 days from the date of meeting. He has to prepare and file annual return with the Registrar of Companies within 60days of meetings 6) Filing of special resolution- if any special resolution is passed in the meeting, a copy of special resolution must be filed with the registrar within 30 days of passing 7) Execution of the decision- The secretary has to make necessay arramgement to execute the decision takenand resolution passed at the meeting.

9.3.3 EXTRA ORDINARY GENERAL MEETING ( SEC 169)

This meeting is held whenever thw situation demands. the eaxtra ordinary meeting is held to transact some special and urgent business. The meeting which is convend between two annual meeting is called extra Ordinary General Meeting. The Companies act defines that all the general meetings other than statutory meeting and annual general meeting shall b called extra ordinary general meetings. /it is held to discuss and decide special or urgent matters which cant be postponed till next annual general meeting. CIRCUMSTANCES WHEN EXTRA ORDINARY GENERAL MEETING IS NECESSARY

1) Alteration in name clause of Memorandum ofAssociation 2) alteration in the domicile clause ofMemorandum of Association 3) Alteration in the object clause of memorandum of Association 4) Alteration in Articles of Association 5)Removal of director before expiry of hid term 6) Voluntry winding up of company 7) removal of auditor 1) authority to convene- An extra ordinary General Meeting may be called a) By Board of directors b) By BoardOF Directors on requisitions of members. c) by the reqoisionist them selves d) By the National Company Law tribunal A) the director may convane the extra ordinary general meeting whenever they think its necessary. They have to pass a resolution for convening this meeting B) The director may convene an extra ordinary meeting on recieveing a requisition from the members. The members holding not less than 1/10 of the total paidup capital of the company or in case of conpanies not having share capital, members holding 1/10 of the total voting right may submita requisition for convening on extra ordinary general meeting to the Board of Directors. C) If the director s fail to convene an extra ordinary general meetingthe requisionist themselves convene such meetingthe meeting must be held within 90 days of depositing the requisition. 2) Time of Holding- This meeting can be held any number of time in a year according to the requirements of the company. It is held between 2 annual General meetings 3) Notice- The notice should be of 21 days . 21 days should be clear days. If any special business is to be transacted, the company is required to send explanatory statement to members along with notice of meetings 4) Quorum- The quorum for this meeting is 2 members in case of private company and 5 members in case of public company 5) Adjournment- If the meeting is called by the Board of directors and the quorum is not present within half an hour ofof the schedule time of meeting, the meeting stands adjourned. the adjournned meeting will be held on the same day, time , place in the next weak.

6) Penelty- If the board failes to convene the meeting on therequisition of members, the requisitionist themselves can convene the meeting. any reasonable expenses incurred by requisionist shall be repaired by company. The company subsequently recovers this amount from defaulting derectors.. SECTRIAL DUTIES RELATED TO EXTRA ORDINARY GENERAL MEETINGS Duties before the meeting 1) Board meeting- Secretary has to convene a board meeting in consultation with chairman. Board has to consirder the question of extra ordinary general meeting. The board has to decide the day , date, time, and , place ,of the meeting. 2) Notice- He has to draft notice, agenda, resolution and explanatory statements and other required documents. He has to get them approved by chairman. Then he gets them printed. He sends notice and other doccuments to members at least 21 days before the meeting. 3) Public Notice- He has to publish a notice of extra ordinary general meeting in the neyspaper. It is helpful to those members who donot get the notice of the meeting. 4) Arrangements- Secretary has to scrytinize the proxies and has to prepare proxy list. He has to make necessary arrangement for voting by poll. He has to make seating arrangement of the members. DUTIES DURING EXTRA ORDINARY GENERAL MEETING 1) Ascertaning Quorum- He has to check the quorun at the time of meeting. He hastoinform the same to the chairman. 2) Attendence- Secretart has to obtain signature of members in the "membrs Attendence Register'. 3) Reading notice- secretary has to readout the notice and agenda of meeting as per the direction of chairman. 4) Suppply of information- He has to supply all the necessary information and doccuments to the chairman and members. 5) Notes of proceedings- Secretary hes to take down the notes of the proceedings of the meetings. This will help him drafting minutes. DUTIES AFTER THE EXTRA ORDINARY GENERAL MEETING 1) drafting the minutes- He has to draft the minutes on the basis of notes taken down during the meeting. it should be drafted within 30 days. 2) Implementation- He has to execute the decision taken in the meeting. 3) Filing of resolution- A copy of special resolution must be filed with the registrar within 30 daysof meeting. If alteration are made in Memorandum and articles, It is also be

informed to the registrar,The alterd copies of the same are to be filed with the Registrar within 3 months of meeting.

9.3.4 CLASS MEETING

Share capital of a company is divided into classes of shares. The rigghts attached to the shares may be altered.A consent of holders in writing is essential for such alteration. For taking such a concent , meeting of a perticular class is held , called class meeting .Generally special resolution are passed at such seperate meeting of share holders of that class. Such meetings are held, for discussion the matters which are affecting rights. Such a meetings are rarely held, only when special need arise. Articles of association may provide for such meeting.

9.4 DIRECTORS MEETINGS

Directors are the elected representatives of the shareholders. They are responsible for the day to day management of the Company. The board collectively enjoys very wide powers in the management of the company. all decisions must be taken at duly convened and properly constituted meeting. OBJECTIVES OF BOARD MEETING First meeting of Board of Directors is of special importance. Some specific business is transacted at this meeting A) Election of the Chairman of board B) Appointment of Secretary, first auditor, soliotiors of the company. C) Appointment of the bankers of the company D) Adoption of underwriting contract and other preliminary contract. E) Approval of common seal F) Approval of draft prospectus

OBJECTIVES OF ROUTINE BOARD MEETING A) Issue and allotment of shares B) calls on shares C) Forfeiture of shares.

D) Surrender of Sheres. E) Transfer of shares. F) Transmission of shares. G)issues of debenture. H) Formulation of general business policies I) Recommandation of rate of dividend and distribution of dividend. J)Filing of various doccument and returns with Registrar. LEGAL PROVISIONS REGARDING BOARD MEETING 1) Authority to comvene- The chairman of the board is the proper authority to convene the board meeting. In practice the Board itself declares the date of next meeting in the previous meeting. 2) Time of holding- According to CompaniesAct one meeting of the directors must be held in each quarter of the year. there must be minimunm of four board meetings in a year. A perticular compamy may hold more than four meetings in a year. Company may provide for monthly or fortnitely meeting of the board of directors in its Articles of Association. 3) Notice- According to the Companies a resonable notice should br given for the board meetings.Articles can providea definate period of notice. 4) Quorum- According to Companies Act the Quorumof the Board is one third 'of the total number of directorsor two Directors which ever is higher Any fraction should be rounded off as one. Quorum should be of dis intrested directors 5)Adjournment- If the quorum is not present the board meeting is adjourned till the next weak. Its held on the same day,time and place in the next weak.

SECRETRIAL DUTIES RELATED TO BOARD MEETINGS Duties before the meetings 1) Fixing the meeting-He has to fix the day, date ,time, and the place of the meeting in consultation with the chairman. He has to draft the notice and the agenda of the meeting. 2) Issue notice- He has to send a written notice along with the agenda to all directors at theire address by ordinary post. 3) Documents- He has to prepare necessary documents,statement and papers such as financial statement, report of commitee, etc. 4) Board room arrangement- He has to make necessary arrangement of Boardroom. He

has to see that all the necessary facilities are provided in the Board ROOm Duties during hte meeting 1) Ascertaining Quorum - The secretary has to ascertain quorum. He has to see that the quorum is present in the meeting and inforn the same to the chairman. He has to see that only dis intrested directors are in the quorum. 2) attendence HE has to obtaine the signature of the present directors inthe attendence book of directors. 3) Reading minutes- He hs to read the meeting of the last board meeting. He has to obtain the signature of chairman on trhe minutes, when they are approved by the meeting. 4) Supply of information- He has to supply necessary information and documents to present directors during the meeting on theire request. 5) Notes of proceedings- He has to take down the notes of the proceding of meetings. This helps him at the time of drafting minutes. 6) Payment of allowance- He has to make suitable arrangement for payment of admissable allowince to present directors.

DUTIES AFTER THE MEETING 1) Drafting Minutes- He has to draft the minutes of the meetong with the lelp of his notes of proceeding of meetings. He has to get them approved by the chairman. 2) Implementation- He has to carry out the order and instructions of the directors in the meetings. COMMITEE MEETING The Article of Association empowred the Board of Directors To appoint a small connittees of directors to investigates and report on various matters relating to companies. The rules and procedure for convening and and conducting aommitee meeting are usually laid down by the board. The secretary is appointed to assist the commitee. He has to prepare a seperate minute book for recordingg the procesdings of committee meetings. Some of thease committees are standing committees. they are appointed from tome to time to deal with matters.e.g allotment committee, /enquiry committee. these commitees are woundup immidiately after they complete there task and submit their report to the board for the final decision. 9.5 MEETING OF CREDITORS Meeting of Debenture holders: The meeting of debenture holdres is called by the

company to consirder those matters which affects theire intrest. THe following are the examples. A) To alter the rate of intrest. B) To alter the terms of security. C) to modify reghts of debenture holders. The rules and procedure to hold such meetings are given in the debenture trust deed. The meeting of creditors may be held when the company wants to make a compromise in a dispute with creditors. e.g . If a company is in a financial difficulty, it may call a meeting of creditors to secure their support.

SUMMARY
In this chapter we have seen various types of meetings. i.e shareholders meeting, Statutory meetings, Annual General meeting, Extraordinary Meeting,Class meeting, Board Meetingand Creditors meeting. A) THE OF THE SHAREHOLDERS ARE OF FOLLOWING TYPES. 1) Statutory meeting- Held only once in the lifetime of the company, 21 days notice is required, statutoory notice must be sent along with the notice. This meeting must not be held not before one month but within 6 months from the date of obtaining commencement certificate. In this meeting information about the plans and policies made by the company in the pre-incoporation period is given to the members. 2) Annual General Meeting- Held every year, at the end of the year, 21 days notice is required, Annual report must be sent with thw notice. In this meeting the informationabout the progress made by the company during the financial year is given to the members 3)Extra Ordinary General Meeting- A meeting is held between between two Annual General Meeting . This meeting is held for special and urgent purpose. 4) Class meeting- It is a meeting of perticular class of shareholders. B) BOARD MEETING 1) Directors meeting - It is conducted frequently to look after the day to day management of the company and decisions. The first Meeting of board of Directors id of special importance. Various subjects are discussed and appointments are made. 2) Committee Meetings- Board ofDirectors may appoint from certain commitees to investigate into the matters. committees work within a stipulated period of time and submit theire report to the board. 3) cREDITORS mEETINGS- meetings of Debenture holders is types of creditors meeting.

This meeting is held when the rights of debenture holders are effected. we have also seen the dictinctionof various meeting.

EXERCISES Q.1A)
SELECT THE CORRECT WORD FROM THE POSSIBLE CHOICES GIVEN BELOW AND REWRITE THE STATEMENTTS 1) THE secretary has to prepare ...................before the meeting. a) resolution b)notice c)minutes.

2) General Meetingmust have a notice of atleast ........... clear day. a) 7 b) 21 c) 14

3) AN extra ordinary general meeting is held .................. a) once a year b) once in a life time c)under specia; circumstances.

4) The gap between two annual general meeting should not be more than .............. a) 15 montha b) 18 months c) 24 months.

5) Auditor is appointed in ............... a) annual general meeting b) board meeting c) statutory meeting

6) The business transacted in extra ordinary general meeting is ............... a) ordinary business B) routine businessc) special business

B) Match the pairs.

Group a a) Board meeting b) Statutory meeting c) Annual General Meeting d) Extra Ordinary General Meeting e) Minutes of meeting group b 1) once in financial year 2) /once in three month 3) Prepared at any time 4) Once in a lifetime 5) Prepare before /meeting

6) Prepared after the meeting 7) Under Special Circumstances

C) Fill in the blanks and rewrite the sentenses.

1) Statutory meeting is held only ........ in the lifetime of public company. 2) A auditor has a right to recieve the notice of .............. meeting. 3) .............. meeting is held once in a year. 4) First annual general meeting must be held within .............. months from the date of registration. 5) The secretary has to prepare ........... report before statutory meeting. 6) The secretary has to prepare ................... report before annual general meeting. 7) A Private company need not held ................. meeting. 8) The general meetings are the meeting of .................... 9) A ............................. meeting is the first meeting of Shareholders of the public company. 10) A meeting held under special circumstances to transact urgent matters is known as ............. 11) A meeting held between two annual general meeting is known as............. 12) There must be atleast .............. board meetings in a year. 13) There should not be a gap of more than ............... months betweeb two annual general meetings. 14) ........................... days notice is necessary for convenning annual general meeting.

Q.2 Short Notes

1) Statutory Report 2) Annual General Meeting 3) Annual General Meeting and Extra ordinay /general Meeting. 4) Board Meeting 5) Legal Provision regarding Annual general meeting 6) Commiittee Meeting

Q.3) Distinguish between

1) Shareholders meeting and Dorectors meeting 2) statutory meeting and AnnualGeneral Meeting 3) Annual General Meeting and Extra Ordinary General Meeting . 4) Statutory Meeting and Extraordinary General meeting. 5) Board meeting and Annual General Meeting.

Q.4) State ,with reason, whwther the statements are true or false.
1) Statutory meeting is also held by private company. 2) A member has right to attend Board Meeting 3) Extra -ordinary general meeting is held every year. 4) Annual report is prepared by me,bers 5) A notice of meeting must be sent to all members. 6) Only special business is transacted at annual general meeting. 7) 21 clear days notice must be given in case of board meeting.

Q.5) answer the following in brief.

1) State and explain in brief different types of meetings? 2) Give the legal provision regarding Extra ordinary General Meeting. 3) Explain the rules regarding Annual general meeting? 4) State the business transacted at AnnualGeneral Meeting. 5) State the types of meetings od joint stock company.

Q.6) Answer thw following.

1) Describe the secretrial duties in connection to Statutory Meeting? 2) Explain the duties of /secretary before, during and after the Annual General meeting? 3) State and explain the duties of Secretary in connection with Extra Ordinary General Meeting?

4) What are the duties of Secretary in connection with Board meetingg? 5) State and explain Different types of general meetings of the company? .................................................................................................