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CONSTRUCTION PROJECT
PLANNING SCHEDULING AND
CONTROLLING
PREPARED BY
MEERA NAIR
POOJA PATIL
MANJUSHA PATIL
SHWETA PHANSALKAR
GUIDED BY
PROF. TAPASH GANGULY
DECLARATION
Meera Nair(221110)
Pooja Patil(221123)
Manjusha Patil(221124)
Shweta Phansalkar(221129)
NATIONAL INSTITUTE OF CONSTRUCTION
MANAGEMENT AND RESEARCH
ACKNOWLEDGEMENT
We profoundly express our gratitude to our guide Prof.Tapash Ganguly,NICMAR Pune for
providing us the necessary wholehearted guidance and valuable suggestions through out the
research period, without which this endeavour would not have been possible.
We also thank the Librarians of NICMAR, Pune for giving us access to the valuable facility.
Meera Nair
Pooja Patil
Manjusha Patil
Shweta Phansalkar
ACM-22,Section-2
Project:
Charactristics of Project:
•Performed by people
Project Management:
It is the discipline of planning, organizing, and managing resources to bring about the
successful completion of specific project goals and objectives
•Definition of Planning:
“It is the process of representing the project scope by its identifiable components and then
established the logical interdependence among these components”
Definition of Scheduling:
Definition of Controlling:
Controlling is directly related to planning. The controlling process ensures that plans are
being implemented properly. Control is the process through which standards for
performance of people and processes are set, communicated, and applied. Effective control
systems allow supervisors to know how well implementation is going.
Project planning:
It is part of project management which relates to the use of schedule such as gantt chart to
plan and subsequently report progress within the project environment.Initially, the project
scope is defined and the appropriate methods for completing the project are determined.
Following are the steps:
•The duration for the various tasks necessary to complete the work are listed and grouped into
a work break down structure.
•The logical dependencies between tasks are defined using an activity network diagram that
enables identification of the critical path.
•Float or slack time in the schedule can be calculated
•Then the necessary resources can be estimated and costs or each activity can be allocated to
each resource, giving the total project cost.
•At this stage, the project plan may be optimized to achieve the appropriate balance between
resources and project duration to comply with the project objectives.
•Once established and agreed, the plan becomes what is known as the baseline. Progress will
be measured against the baseline throughout the life of the project.
Construction Planning :
Planning Inputs:
Tools:
•Scheduling and control charts
Personnel charts
Gantt chart:
A Gantt chart is a type of bar chart that illustrates a project schedule. Gantt charts illustrate
the start and finish dates of the terminal elements and summary elements of a projects.
Terminal elements and summary elements comprise the work break down structure of the
project. Some Gantt charts also show the dependency(i.e, precedence network) relationships
between activities. Gantt charts can be used to show current schedule status using percent-
complete shadings and a vertical "TODAY" line as shown here.
The first Gantt Chart was developed in 1896 by Karol Adamiecki, who called it a
harmonogram. Because Adamiecki did not publish his chart until 1931 - and in any case his
works were published in either Polish or Russian, languages not popular in the West - the
chart now bears the name of Henrry Gantt (1861–1919), who designed his chart around the
years 1910-1915 and popularized it in the West.
In the 1980s, personal computers eased the creation and editing of elaborate Gantt charts.
These desktop applications were intended mainly for project managers and project
schedulers. In the late 1990s and early 2000s, Gantt charts became a common feature of web-
based applications, including collaborative groupware
•Gantt charts have become a common technique for representing the phases and activities of a
project work breakdown structure (WBS), so they can be understood by a wide audience.
•Although a Gantt chart is easily comprehended for small projects that fit on a single sheet or
screen, they can become quite unwieldy for projects with more than about 30 activities.
Larger Gantt charts may not be suitable for most computer displays. A related criticism is that
Gantt charts communicate relatively little information per unit area of display. That is,
projects are often considerably more complex than can be communicated effectively with a
Gantt chart.
•Gantt charts only represent part of the triple constraints of projects, because they focus
primarily on schedule management. Moreover, Gantt charts do not represent the size of a
project or the relative size of work elements, therefore the magnitude of a behind-schedule
condition is easily miscommunicated. If two projects are the same number of days behind
schedule, the larger project has a larger impact on resource utilization, yet the Gantt does not
represent this difference.
•Although project management software can show schedule dependencies as lines between
activities, displaying a large number of dependencies may result in a cluttered or unreadable
chart.
•Because the horizontal bars of a Gantt chart have a fixed height, they can misrepresent the
time-phased workload (resource requirements) of a project. In the example shown in this
article, Activities E and G appear to be the same size, but in reality they may be orders of
magnitude different. A related criticism is that all activities of a Gantt chart show planned
workload as constant. In practice, many activities (especially summary elements) have front-
loaded or back-loaded work plans, so a Gantt chart with percent-complete shading may
actually miscommunicate the true schedule performance status.
The Critical Path Method, abbreviated CPM, or critical path analysis, is a mathematically
based algorithm for scheduling a set of project activities. It is an important tool for effective
project management.
It was developed in the 1950s by the US Navy when trying to better organise the building of
submarines and later, especially, when building nuclear submarines. Today, it is commonly
used with all forms of projects, including construction, software development, research
projects, product development, engineering, and plant maintenance, among others. Any
project with interdependent activities can apply this method of scheduling.
Which activity times should beshortened, if possible, or in other words, how many resources
should be allocated to each activity.
Critical Path Method (CPM), is a procedure for using network analysis to identify those
tasks which are on the critical path: ie where any delay in the completion of these tasks will
lengthen the project timescale, unless action is taken. For all tasks off the critical path, a
degree of tolerance is possible (eg. late start, late completion, early start, etc.). Network charts
and CPM analysis used to be carried out by hand. Software is now available which requires
the user only to enter the tasks, duration of each task and dependencies upon other tasks; a
network chart and CPM is then automaticaly created.
The CPM formally identifies tasks which must be completed on time for the whole project to
be completed on time Identifies which tasks can be delayed for a while if resource needs to be
reallocated to catch up on missed tasks It helps you to identify the minimum length of time
needed to complete a project The CPM determines both the early start and the late start date
for each activity in the schedule.
•Activity
A task or a certain amount of work required in the project
Requires time to complete
Represented by an arrow
•Dummy Activity
•Event
•Network
Shows the sequential relationships among activities using nodes and arrows
•Path
A connected sequence of activities leading from the starting event to the ending event
•Critical Path
•Critical Activities
The earliest that an activity can begin; assumes all preceding activities have been completed
ES + activity time
The latest that an activity can finish and not change the project completion time
•Latest Start (LS)
LF - activity time
In the Activity Diagram described in the previous article, a network of tasks were set up to
show which tasks needed completion before other tasks could be started. A very common
next step is to add timings to show how long each task will take and then to identify the
critical path, which is the route through the network that will take the longest amount of
time.
Tasks which are not on the critical path have more leeway, and may be slipped without
affecting the end date of the project. This is called slack or float.
Tasks on the critical path have no slack and this feature may be used to actually identify the
critical path. It is also quite common to have more than one critical path: indeed, the
perfectly balanced project is all critical path.
A critical path
It may be possible to reduce the critical path of a project (and consequently pull in the
completion date) by rearranging some tasks which have an optional sequence or by moving
key people onto tasks in the critical path so you can reduce the time for these tasks.
1. Build an Activity Diagram, as described in the previous article, including estimating the
time required (or duration) for all tasks. Include a space on each task card for early and late
start and finish dates or times (times, rather than dates, are required for tasks where hours or
minutes are significant).
The early start and early finish are simply the earliest times that a task can start or finish.
The late start and late finish are the latest times that a task can start or finish.
2. Starting with the tasks at the beginning of the diagram, complete the early start and early
finish for each task in turn, following the arrows to the next task, as in the figure below. The
early start of a task is the same as the early finish of the preceding task. If there is more than
one predecessor task, then there are several possible early start figures. Select the largest of
these. The early finish for each task is equal to the early start plus the duration of the task.
The final calculation is for the earliest completion time for the project. This is calculated in
the same way as the early start date.
3. Starting with the tasks at the end of the diagram, calculate the late start and late finish for
each task in turn, following the arrows in the reverse direction to the previous task, as in the
diagram below. The late finish is the same as the late start of the succeeding task (for the
final tasks in the project, this is equal to the earliest completion date). If there is more than
one successor task, then there are several possible late figures. Select the smallest of these.
The late start for each task is the late finish minus the duration of the task. The final
calculation is for the earliest completion time for the project. This is calculated in the same
way as the early start date.
4. You now have, for each task, the earliest and latest times that it can start and finish. Now
find the slack time (or 'float') for each task by subtracting the early start from the late start.
The slack time is the amount of time the task can be slipped by without affecting the end
date of the process. The critical path can now be identified as all paths through the network
where the slack time is zero .Calculating the slack and finding the critical path
Program Evaluation and Review Technique:
PERT is based on the assumption that an activity’s duration follows a probability distribution
instead of being a single value.
The probabilistic information about the activities is translated into probabilistic information
about the project.
PERT network chart for a seven-month project with five milestones (10 through 50) and six
activities (A through F).
The Program (or Project) Evaluation and Review Technique, commonly abbreviated
PERT, is a model for project management designed to analyze and represent the tasks
involved in completing a given project.
•
Overview
PERT is a method to analyze the involved tasks in completing a given project, especially the
time needed to complete each task, and identifying the minimum time needed to complete the
total project.
PERT was developed primarily to simplify the planning and scheduling of large and complex
projects. It was able to incorporate uncertainty by making it possible to schedule a project
while not knowing precisely the details and durations of all the activities. It is more of an
event-oriented technique rather than start- and completion-oriented, and is used more in
The most recognizable feature of PERT is the "PERT Networks", a chart of interconnecting
timelines. PERT is intended for very large-scale, one-time, complex, non-routine projects.
• A PERT chart is a tool that facilitates decision making; The first draft of a PERT
chart will number its events sequentially in 10s (10, 20, 30, etc.) to allow the later
insertion of additional events.
• Two consecutive events in a PERT chart are linked by activities, which are
conventionally represented as arrows in the diagram above.
• The events are presented in a logical sequence and no activity can commence until its
immediately preceding event is completed.
• The planner decides which milestones should be PERT events and also decides their
“proper” sequence.
• A PERT chart may have multiple pages with many sub-tasks.
Terminology
• A PERT event: is a point that marks the start or completion of one or more tasks. It
consumes no time, and uses no resources. It marks the completion of one or more
tasks, and is not “reached” until all of the activities leading to that event have been
completed.
• A predecessor event: an event (or events) that immediately precedes some other event
without any other events intervening. It may be the consequence of more than one
activity.
• A successor event: an event (or events) that immediately follows some other event
without any other events intervening. It may be the consequence of more than one
activity.
• A PERT activity: is the actual performance of a task. It consumes time, it requires
resources (such as labour, materials, space, machinery), and it can be understood as
representing the time, effort, and resources required to move from one event to
another. A PERT activity cannot be completed until the event preceding it has
occurred.
• Optimistic time (O): the minimum possible time required to accomplish a task,
assuming everything proceeds better than is normally expected
• Pessimistic time (P): the maximum possible time required to accomplish a task,
assuming everything goes wrong (but excluding major catastrophes).
• Most likely time (M): the best estimate of the time required to accomplish a task,
assuming everything proceeds as normal.
• Expected time (TE): the best estimate of the time required to accomplish a task,
assuming everything proceeds as normal (the implication being that the expected time
is the average time the task would require if the task were repeated on a number of
occasions over an extended period of time).
TE = (O + 4M + P) ÷ 6
• Critical Path: the longest possible continuous pathway taken from the initial event to
the terminal event. It determines the total calendar time required for the project; and,
therefore, any time delays along the critical path will delay the reaching of the
terminal event by at least the same amount.
• Critical Activity: An activity that has total float equal to zero. Activity with zero float
does not mean it is on critical path.
• Lead time (rhymes with "feed", not "fed"): the time by which a predecessor event
must be completed in order to allow sufficient time for the activities that must elapse
before a specific PERT event is reached to be completed.
• Lag time: the earliest time by which a successor event can follow a specific PERT
event.
• Slack: the slack of an event is a measure of the excess time and resources available in
achieving this event. Positive slack(+) would indicate ahead of schedule; negative
slack would indicate behind schedule; and zero slack would indicate on schedule.
• Fast tracking: performing more critical activities in parallel
• Crashing critical path: Shortening duration of critical activities
• Float or Slack is the amount of time that a task in a project network can be delayed
without
• TurboProject (IMSI)
"Controlling" Must Exist or There's No Organization -- Only an
"Experience"
Management in business and human organization activity, in simple terms means the act of
getting people together to accomplish desired goals.
1.1 Continuity:
Management is a never-ending and continuous process. The different function like
planning, organizing, staffing, directing, controlling etc. is interrelated and interdependent
1.2 Circular:
The functions are inter-active. They are non-linear and circular. And in a way all functions
may be considered as sub-functions of each other. For example, planning, organizing,
staffing and controlling may all occur within a planning process.
1.3 Social:
Management deals with human elements from within and outside. It influences
significantly the whole society. Management decisions may have far-reaching social
consequences (like the ill-conceived decision of some industries to engage 'child labor';
industries polluting the environment with poisonous gases and effluents etc.). A Manager,
therefore, while taking decisions must remember the likely impact of his decision on
society and ensure that management decisions do not act in conflict with accepted social
values.
1.4 Composite:
The functions of management should be considered in its entirety. The functions are
integrated and overlapping. Thus we cannot perform staffing functions without planning
and organizing etc. Similarly planning will be empty without being followed by other
functions.
2. Controlling
Controlling is directly related to planning. The controlling process ensures that plans are
being implemented properly. In the functions of management cycle - planning, organizing,
directing, and controlling - planning moves forward into all the other functions, and
controlling reaches back.
Controlling is the final link in the functional chain of management activities and brings the
functions of management cycle full circle. Control is the process through which standards for
performance of people and processes are set, communicated, and applied. Effective control
systems use mechanisms to monitor activities and take corrective action, if necessary. The
supervisor observes what happens and compares that with what was supposed to happen. He
or she must correct below-standard conditions and bring results up to expectations. Effective
control systems allow supervisors to know how well implementation is going. Control
facilitates delegating activities to employees. Since supervisors are ultimately held
accountable for their employees' performance, timely feedback on employee activity is
necessary.
3. Control Process
The control process is a continuous flow between measuring, comparing and action. There are
four steps in the control process: establishing performance standards, measuring actual
performance, comparing measured performance against established standards, and taking
corrective action
3.1 Establish Performance Standards. Standards are created when objectives are set during
the planning process. A standard is any guideline established as the basis for measurement. It
is a precise, explicit statement of expected results from a product, service, machine,
individual, or organizational unit. It is usually expressed numerically and is set for quality,
quantity, and time. Tolerance is permissible deviation from the standard. What is expected?
How much deviation can be tolerated?
3.1.1 Time controls relate to deadlines and time constraints. Material controls relate to
inventory and material-yield controls. Equipment controls are built into the machinery,
imposed on the operator to protect the equipment or the process. Cost controls help ensure
cost standards are met. Employee performance controls focus on actions and behaviors of
individuals and groups of employees. Examples include absences, tardiness, accidents,
quality and quantity of work. Budgets control cost or expense related standards. They
identify quantity of materials used and units to be produced.
3.1.2 Financial controls facilitate achieving the organization's profit motive. One method of
financial controls is budgets. Budgets allocate resources to important activities and provide
supervisors with quantitative standards against which to compare resource consumption. They
become control tools by pointing out deviations between the standard and actual
consumption.
3.1.4 Inventory is a large cost for many organizations. The appropriate amount to order and
how often to order impact the firm's bottom line. The economic order quantity model (EOQ)
is a mathematical model for deriving the optimal purchase quantity. The EOQ model seeks to
minimize total carrying and ordering costs by balancing purchase costs, ordering costs,
carrying costs and stock out costs. In order to compute the economic order quantity, the
supervisor needs the following information: forecasted demand during a period cost of
placing the order, that value of the purchase price, and the carrying cost for maintaining the
total inventory.
· The just-in-time (JIT) system is the delivery of finished goods just in time to be sold,
subassemblies just in time to be assembled into finished goods, parts just in time to go into
subassemblies, and purchased materials just in time to be transformed into parts.
Communication, coordination, and cooperation are required from supervisors and employees
to deliver the smallest possible quantities at the latest possible date at all stages of the
transformation process in order to minimize inventory costs.
3.2 Measure Actual Performance. Supervisors collect data to measure actual performance to
determine variation from standard. Written data might include time cards, production tallies,
inspection reports, and sales tickets. Personal observation, statistical reports, oral reports and
written reports can be used to measure performance. Management by walking around, or
observation of employees working, provides unfiltered information, extensive coverage, and
the ability to read between the lines. While providing insight, this method might be
misinterpreted by employees as mistrust. Oral reports allow for fast and extensive feedback.
Computers give supervisors direct access to real time, unaltered data, and information. On
line systems enable supervisors to identify problems as they occur. Database programs allow
supervisors to query, spend less time gathering facts, and be less dependent on other people.
Supervisors have access to information at their fingertips. Employees can supply progress
reports through the use of networks and electronic mail. Statistical reports are easy to
visualize and effective at demonstrating relationships. Written reports provide comprehensive
feedback that can be easily filed and referenced. Computers are important tools for measuring
performance. In fact, many operating processes depend on automatic or computer-driven
control systems. Impersonal measurements can count, time, and record employee
performance.
3.4 Take Corrective Action. The supervisor must find the cause of deviation from standard.
Then, he or she takes action to remove or minimize the cause. If the source of variation in
work performance is from a deficit in activity, then a supervisor can take immediate
corrective action and get performance back on track. Also, the supervisors can opt to take
basic corrective action, which would determine how and why performance has deviated and
correct the source of the deviation. Immediate corrective action is more efficient, however
basic corrective action is the more effective.
4. Types of Control
Controls are most effective when they are applied at key places. Supervisors can implement
controls before the process begins (feed forward), during the process (concurrent), or after it
ceases (feedback).
4.1 Feed forward controls focus on operations before they begin. Their goal is to prevent
anticipated problems. An example of feed forward control is scheduled maintenance on
automobiles and machinery. Regular maintenance feeds forward to prevent problems. Other
examples include safety systems, training programs, and budgets.
4.2 Concurrent controls apply to processes as they are happening. Concurrent controls
enacted while work is being performed include any type of steering or guiding mechanism
such as direct supervision, automated systems (such as computers programmed to inform the
user when they have issued the wrong command), and organizational quality programs.
4.3 Feedback controls focus on the results of operations. They guide future planning, inputs,
and process designs. Examples of feedback controls include timely (weekly, monthly,
quarterly, annual) reports so that almost instantaneous adjustments can be made.
5. Characteristics of Effective Controls
Control systems must be designed properly to be effective. When control standards are
inflexible or unrealistic, employees cannot focus on the organization's goals. Control systems
must prevent, not cause, the problems they were designed to detect.
Performance variance can also be the result of an unrealistic standard. The natural response
for employees whose performance falls short is to blame the standard or the supervisor. If the
standard is appropriate, then it is up to the supervisor to stand his or her ground and take the
necessary corrective action.
5.3. Flexibility
5.4. Accuracy
5.5. Timeliness
5.7. Understandability
Various types of checklists ,form ,daily reports etc. are prepared to have a proper control on
project and on each & every activity.There are some examples of checklists daily & of
monthly which records all the data and control the project.
DAILY REPORT
CONSUMPTION OF MATERIALS
Workwise consumption of steel and cement
(Client)
25mm
Description Cement 8mm steel 10mm steel 12mm steel 16mm steel 20mm steel steel
of work (Bags) (Kg) (Kg) (Kg) (Kg) (Kg) (Kg)
Description 20 mm
of work Sand metal 40mm metal M-sand Hollow block Bricks
MATERIALS RECEIVED
Material - Opening Received,
Client balance(T) if any Consumption Balance
TEST CONDUCTED
Tests Date of Date of Required Obtained
conducted Age casting testing strength strength
Checklist for Beam
Date:
Sl
Description Remark
No:
1 Depth of Beam
3 Placing of cover
Formwork &Bracings (Alignment,Rigidity,adequacy of
4 support)
Quality of Materials (Sand,Cement,Coarse
5 Aggregates)
7 Grade of Concrete
8 W/C
9 Slump
10 Type of vibration
11 No of Cubes
12 Cube Strength
Conclusion:
Thus by having proper planning,scheduling and controlling over a project we can achieve its
timely completion in optimum resources and minimum price.Now a day planning is done
with the help of computers software like primavera and MS project.
For a success of each project proper planning is necessary and thus by having correct
schedule and controlling methods we can successfully achieve timely completion of project.