Hero FI Confiq V1.0

Finance Configuration Guide
HERO MOTORS LTD

SAP Implementation Project - 15
CONFIGURATION GUIDE
FINANCE (FI)
Prepared by I.DAMODARA REDDY SAP FICO Consultant Wipro Infotech
Wipro Confidential
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DOCUMENT CONTROL SHEET GENERAL INFORMATION Project name Project-15 SAP Implementation DOCUMENT INFORMATION Version Filename Date
V 1.0
Document name Configuration Guide Finance(FI) Author
Document location
Reviewed by
Changes from previous version
REFERENCE DOCUMENTS Document Version R Reference
DOCUMENT APPROVALS
Prepared by I.DAMODARA REDDY (Wipro Infotech ) Table of Contents Wipro Confidential
Received by
(Hero Motors Ltd)
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1 Creation of Company 4
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2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Company Code Assign the Company Code to Company Fiscal Year Variant Assign Fiscal Year Variant to Company Code Define Posting Period Variants Open & Close the posting Periods Assign Posting period variants to Company Code Define Document Number Ranges Create a new number range Create a New Document Type Posting Keys Field Status Variant Assign Field Status Variant to Company Code Chart of Accounts Assign COA to Co. Code (Maintained in Global Parameters) Define Account Groups Define Retained Earnings Account (P & L) Tolerance Group for Employees Tolerance Group for Vendors and Customers Extended Withholding Tax - EWT (TDS) Define Reason for Exemption Create EWT type for Deduction of EWT during Invoice Posting Create EWT Type for Payments Posting Creation of EWT Codes (Enter Rates Here) Assign the EWT Type & Codes to Company code Number Group for Internal Challan Numbers Assign Number Ranges to Number Groups Maintain Number Ranges Maintain Number Groups and SAP Script Forms Assigning Number Ranges to Number Groups Maintain Number Ranges for TDS Certificates Assignment of Document Type Defining Section Code Assignment of Account for Cash Discount Received Outgoing Payments Customer Down Payments Received Vendor Down Payment Made Banks Cash Journal Asset Accounting Asset Class Number Range for Asset Class Creation of Depreciation Keys Maintain Depreciation Key Bank Reconciliation Statement Tax Calculation Procedure (TAXINJ) 4 6 9 10 12 13 14 14 17 19 21 22 25 26 27 29 30 31 33 35 36 38 40 43 46 51 52 53 58 59 60 64 65 68 69 77 79 81 83 88 92 99 103 106 108 112
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1 Creation of Company
Double click on Company to enter the relevant Communication Details of the Company as mentioned below
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2 Company Code
Click on Second Option Edit Company Code Data
Again Double Click on Company Code
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3 Assign the Company Code to Company
To View the Minimum FI Settings assigned to Company Code (i.e. Fiscal year, Posting Period variants) Global Parameters
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OBY6 for Global data
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4 Fiscal Year Variant
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Click on Periods
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5 Assign Fiscal Year Variant to Company Code
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6 Define Posting Period Variants
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7 Open & Close the posting Periods
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8 Assign Posting period variants to Company Code
9 Define Document Number Ranges
Enter the Company Code
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Only to Display the existing data click on display Intervals icon
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10 Create a new number range

Click on Change Intervals icon
To Copy a Number range from 1 fiscal year to another fiscal year
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Enter the Company Code Enter the Range of Number Ranges to be copied Enter the fiscal year from which No range to be copied Enter the fiscal year to which no range to be copied
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11 Create a New Document Type(OBA7)

To View/Change the existing document type
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Click on New Entries Enter the Document Type (i.e. 2 digits (alpha numeric) Give the Number Range for this Document Type Put a Tick mark on the following check boxes to allow the system to post the document
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12 Posting Keys (OB41)
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Finance Configuration Guide To view/change the existing Posting Keys double click on the posting key
13 Field Status Variant

To keep the fields mandatory, suppress or optional while entering the Documents
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Finance Configuration Guide Select the Company and click on Field Status Groups on the left side of the screen
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Finance Configuration Guide Double click on any field status group to modify the rules
Again double click on Group to change/view the status
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14 Assign Field Status Variant to Company Code
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15 Chart of Accounts(OB13)
Double Click on HM
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16 Assign COA to Company Code (OB62)
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17 Define Account Groups(OBD4)
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18 Define Retained Earnings Account (P & L)
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Finance Configuration Guide Enter the COA HM
19 Tolerance Group for Employees
To enter amount per document & discounts while entering documents
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Finance Configuration Guide Double click on Company code
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20Tolerance Group for Vendors and Customers
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Dobule click on 1000
21 Extended Withholding Tax - EWT(TDS)

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Finance Configuration Guide To create a new Section under Income tax for EWT
Give the Country Key as IN
To add new entries click on New Entries Enter Section and Description Wipro Confidential Page 36 of 115
22 Define Reason for Exemption
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23 Create EWT type for Deduction of EWT during Invoice Posting
Enter the Country Key as IN
Click on New Entry, if it is required
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Enter the Type and description
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24 Create EWT Type for Payments Posting
Enter the Country Key as IN
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Click on New Entries, if required Enter the new EWT Type and keep the existing settings as it is except for the following :-
To set off/reverse the EWT deducted when down payment was made, keep the radio button in central inv. prop. on the left bottom of the screen as shown below
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25 Creation of EWT Codes (Enter Rates Here)
Enter the Country Key
Click on New Entries Enter the EWT Type and EWT code Enter the Section or else select from drop down box Enter the Description of EWT Code Enter the base amount % on which EWT to be deducted Enter 1 on the right side of the field Postings Enter the % of tax to be deducted as shown below Wipro Confidential Page 44 of 115
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Description indicator
Rate %
% subject to tax
Section
Posting
(Here 100%) Note: - For Education Cess Rate will entered like this : Main Code is I1 on it 2% whtax is applicable , so ecess will be 2*.02=0.0400%
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26 Assign the EWT Type & Codes to Company code
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To enable the system to deduct the EWT we need to activate the Company code Wipro Confidential Page 48 of 115
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Assignment of GL Accounts for EWT Types & Codes,(OBWW) (i.e. to enable the system to post the EWT amounts so deducted while booking invoices or making down payments) Enter the Chart of Accounts
For adding accounts for newly created EWT Codes & Types, scroll down the screen Wipro Confidential Page 50 of 115
Enter the EWT Type & Code and enter the debit/credit Accounts
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27 Number Group for Internal Challan Numbers

GOTO SM30 Maintain Table Views Enter the table/view name J_1IEWTNUMGR_1 And choose the maintain push button
Click here
Maintain Number Group
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28 Assign Number Ranges to Number Groups(J1INO)
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Internal Number Range Key
29 Maintain Number Ranges(J1INUMBER)
Steps: - Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Remittance Challan Maintain Number Ranges. On the Internal number ranges for Challan screen, select the Change Groups push button.
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1. On the Maintain Number Ranges Groups screen, select the check box Group without text. 2. Select the from the menu Interval Maintain and assign the Company Code 1000 on the pop screen 3. Select on the Maintain Number Range Intervals screen, select the menu Edit Insert Year or Insert Year push button. Field name Year Description Year for which number range being defined Starting number of series Ending number of series User action and values 2007 Note
From Number To Number
1000000 19999999
4. If the number group is in un-assigned group, select the number group 10 (put the cursor on the number group 10 and choose the select element icon) 5. Select the check box Group without Text and choose the Assign Element Group push button. 6. To save the entries use save icon or choose Ctrl+S.
The Chelan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps.
7. To maintain the number range for another fiscal year, select the check box Group without Text on the Maintain Number Range Groups screen and select from the menu Interval Maintain and assign the Company Code as 1000. 8. Select the number rage 2007, which displayed in the screen, on the Maintain Number Range Intervals screen, select the menu Edit Insert Year. 9. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to. 10. To save the entries use save icon or choose Ctrl+S.
Click Maintain Groups
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30 Maintain Number Groups and SAP Script Forms

GOTO SM30 Maintain Table Views Enter the table/view name J_1IEWTNUMGR_1 And choose the maintain push button
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31 Assigning Number Ranges to Number Groups (J1INO)
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32 Maintain Number Ranges for TDS Certificates

(J1ICT)
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Finance Configuration Guide Steps: 1. Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Withholding Tax Certificates for Vendors and Customers Maintain Number Ranges 2. To maintain on the Withholding Tax Certificates (India) screen, select the Maintain Groups push button. 3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.
The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps:
4. Select the check box above the number range group ID on the Maintain number range groups screen. 5. Select from the menu Interval Maintain and assign the Company Code as 1000. 6. On the Maintain Number Range Intervals screen select the number rage 2007, which displayed in the screen, and select from the menu Edit Insert Year. 7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups. Number group 11 13 14 16 19 Fiscal year 2007 2007 2007 2007 2007 From Number 110000 130000 140000 160000 190000 To Number 119999 139999 149999 169999 199999 Current Number
8. The group text not transported and maintain manually. 9. To save the entries use save icon or choose Ctrl+S.
Maintain Groups
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33 Assignment of Document Type

While making EWT Monthly Payments to Company Code
Customer Receivable
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34 Defining Section Code
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Press Address
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35 Assignment of Account for Cash Discount Received
Enter the COA HM
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36 Outgoing Payments
Double Click on the Company Code
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Payment Methods in Country
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Payment Methods in Company Code
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Setting up of Bank Determination for Payment Transactions
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Select the Company Code
Click on Ranking Order
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Next click on Bank Accounts
Next, Click on Available amounts
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37 Customer Down Payments Received
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Finance Configuration Guide To assign accounts for Special GL Indicators, double click on SP GL Indicator
Enter COA HM Enter the Recon a\c of Customer and enter the relevant GL account for SP GL Indicator
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38 Vendor Down Payment Made
Double click on SP GL Indicator
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Enter COA-HM Enter the recon account of Vendor & relevant GL account for SP GL Indicator
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39 BANKS
Creation of House Banks
Enter the Company Code in which House bank has to be created Click on New Entries
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Enter the Bank Country under House Bank Data Enter the Bank Key (i.e. Bank Account no) Click on Create Icon on right side of the screen, to enter the Bank Address Details As shown below Assignment of Bank GL account to House Bank Select the House Bank as shown below
Double click on Bank Accounts Enter the GL Account
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40 Cash Journal
1) Create GL Account for Cash Transactions
After clicking the above said position it will take you to the following screen
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The GL account to be assigned should be ticked as Post Automatically 2) Document Type for Cash Transactions
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Number Range for Cash Journal Transactions
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Click on Change Interval Icon
Set Up Cash Journal
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Create Cash Transactions
Enter the Company Code Enter the Business Transaction Type Enter the GL Account Enter the Description of the Expenses/Revenue account
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41 ASSET ACCOUNTING
Chart of Depreciation The chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or economic region.
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Assign Company Code to COD Wipro Confidential
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Finance Configuration Guide Specify the Deprecation Areas to be posted in GL
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42 ASSET CLASS
In the following step, you define your asset classes and the control parameters for asset classes. The most important control parameters are:

the account determination the screen layout rule The number interval that the system should use for assigning asset main numbers in the asset class.
There are 2 ways to Create Asset Classes. a) Through Wizard b) Or through T Code OAOA A) Through Wizard
Through OAOA 1) Specify Account Determination
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Click on New Entries Enter the GL Account No & Description
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2) Define Asset Classes Wipro Confidential Page 95 of 115
Click on new entries Enter the GL Account No and enter the Description of Asset Class
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Specify the Account Determination (GL A\c No created through 1st step) Specify the Screen Layout rule (1st 4 digit of asset GL account no) Enter the Number Range
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NOTE IF THE ASSET CLASS IS A AUC TYPE, WHETHER THE ASSET CLASS IS GENERATED THROUGH WIZARD OR THOURGH OAOA ASSET HAS TO BE MADE AS LINE ITEM SETTLEMENT AS SHOWN BELOW
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43 Number Range for Asset Class
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To insert a new number range click on Insert Interval on the left top of the screen. Account Assignment
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Finance Configuration Guide Enter the COD HM
Select the COD and click on Account Determination
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Finance Configuration Guide Select the newly created Asset Class and click on the same, as shown below And click on Balance Sheet Account for
Enter the necessary GL accounts as shown below
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44 CREATION OF DEPRECIATION KEYS
Declining Balance Method
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Click on New Entries Select the Depreciation Validity Start Date
Click on Levels as shown below
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45 Maintain Depreciation Key
Click on New Entries
Enter the next available Serial No. (4 digits) normally it is maintained as equal to Multilevel method (3 digits) Enter the Cut Off Value 5% as COF If the depreciation has to be calculated on the number of days (i.e. 365 days/no of days in the respective months (i.e.30 or 31 or 29), put a tick mark in the Dep. To the day)
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Select the Depreciation created as per above steps and click on Assignment of Calculation
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46 BANK RECONCILIATION STATEMENT
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Finance Configuration Guide Enter the COA
Click on Assign Accounts to Account Symbols, as shown below
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Then Click on create keys for posting rules
Click on Define Posting Rules
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47Tax Calculation Procedure (TAXINJ)
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Double click the Procedures
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Finance Configuration Guide Select TAXINN and double click Control Data.
---------------------------xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx----END-----.
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Finance Configuration Guide

HERO MOTORS LTD

Prepared by I.DAMODARA REDDY SAP FICO Consultant Wipro Infotech

Finance Configuration Guide

Document name Configuration Guide Finance(FI) Author

Changes from previous version

REFERENCE DOCUMENTS Document Version R Reference

Prepared by I.DAMODARA REDDY (Wipro Infotech ) Table of Contents Wipro Confidential

(Hero Motors Ltd)

Finance Configuration Guide

Finance Configuration Guide

Finance Configuration Guide

Finance Configuration Guide

Click on Second Option Edit Company Code Data

Again Double Click on Company Code

Finance Configuration Guide

Finance Configuration Guide

3 Assign the Company Code to Company

Finance Configuration Guide

OBY6 for Global data

Finance Configuration Guide

4 Fiscal Year Variant

Finance Configuration Guide

Finance Configuration Guide

5 Assign Fiscal Year Variant to Company Code

Finance Configuration Guide

6 Define Posting Period Variants

Finance Configuration Guide

7 Open & Close the posting Periods

Finance Configuration Guide

8 Assign Posting period variants to Company Code

9 Define Document Number Ranges

Enter the Company Code

Finance Configuration Guide

Finance Configuration Guide

Only to Display the existing data click on display Intervals icon

Finance Configuration Guide

10 Create a new number range

To Copy a Number range from 1 fiscal year to another fiscal year

Finance Configuration Guide

Finance Configuration Guide

11 Create a New Document Type(OBA7)

Finance Configuration Guide

Finance Configuration Guide

12 Posting Keys (OB41)

13 Field Status Variant

Again double click on Group to change/view the status

Finance Configuration Guide

14 Assign Field Status Variant to Company Code

Finance Configuration Guide

Finance Configuration Guide

16 Assign COA to Company Code (OB62)

Finance Configuration Guide

Finance Configuration Guide

17 Define Account Groups(OBD4)

Finance Configuration Guide

18 Define Retained Earnings Account (P & L)

Finance Configuration Guide Enter the COA HM

19 Tolerance Group for Employees

To enter amount per document & discounts while entering documents

Finance Configuration Guide Double click on Company code

Finance Configuration Guide