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SHIFT CTRL ALT CTRL+SHIFT ALT+SHIFT

F1
DispIay HeIp or the Office
Assistant
What's This? Insert a chart sheet
Insert a new
worksheet
F2 Edit the active ceII Edit a ceII comment Save As command Save command
F3
Paste a name into a
formuIa
Paste a function into a
formuIa
Define a name
Create names by using row and
coIumn IabeIs
F4 Repeat the Iast action
Repeat the Iast Find (Find
Next)
CIose the window Exit
F5 Go To DispIay the Find diaIog box Restore the window size
F6 Move to the next pane Move to the previous pane
Move to the next workbook
window
Move to the previous workbook
window
F7 SpeIIing command Move the window
F8 Extend a seIection Add to the seIection Resize the window
DispIay the Macro
diaIog box
F9
CaIcuIate aII sheets in aII
open workbooks
CaIcuIate the active
worksheet
Minimize the workbook
F10 Make the menu bar active
DispIay a shortcut menu
(right cIick)
Maximize or restore the
workbook window
F11 Create a chart Insert a new worksheet
Insert a Microsoft ExceI 4.0
macro sheet
DispIay VisuaI Basic
Editor
F12 Save As command Save command Open command Print command
Function Key
Enter data by using shortcut keys
To Press
CompIete a ceII entry ENTER
CanceI a ceII entry ESC
Repeat the Iast action F4 or CTRL+Y
Start a new Iine in the same ceII ALT+ENTER
DeIete the character to the Ieft of the insertion point, or deIete the seIection BACKSPACE
DeIete the character to the right of the insertion point, or deIete the seIection DELETE
DeIete text to the end of the Iine CTRL+DELETE
Move one character up, down, Ieft, or right Arrow keys
Move to the beginning of the Iine HOME
Edit a ceII comment SHIFT+F2
Create names from row and coIumn IabeIs CTRL+SHIFT+F3
FiII down CTRL+D
FiII to the right CTRL+R
FiII the seIected ceII range with the current entry CTRL+ENTER
CompIete a ceII entry and move down in the seIection ENTER
CompIete a ceII entry and move up in the seIection SHIFT+ENTER
CompIete a ceII entry and move to the right in the seIection TAB
CompIete a ceII entry and move to the Ieft in the seIection SHIFT+TAB
Work in ceIIs or the formuIa bar by using shortcut keys
To Press
Start a formuIa = (EQUAL SIGN)
CanceI an entry in the ceII or formuIa bar ESC
Edit the active ceII F2
Edit the active ceII and then cIear it, or deIete the preceding character in the active ceII
as you edit the ceII contents
BACKSPACE
Paste a name into a formuIa F3
Define a name CTRL+F3
CaIcuIate aII sheets in aII open workbooks F9
CaIcuIate the active worksheet SHIFT+F9
Insert the AutoSum formuIa ALT+= (EQUAL SIGN)
Enter the date CTRL+; (SEMICOLON)
Enter the time CTRL+SHIFT+: (COLON)
Insert a hyperIink CTRL+K
CompIete a ceII entry ENTER
Copy the vaIue from the ceII above the active ceII into the ceII or the formuIa bar CTRL+SHIFT+" (QUOTATION MARK)
AIternate between dispIaying ceII vaIues and dispIaying ceII formuIas CTRL+` (SINGLE LEFT QUOTATION MARK)
Copy a formuIa from the ceII above the active ceII into the ceII or the formuIa bar CTRL+' (APOSTROPHE)
Enter a formuIa as an array formuIa CTRL+SHIFT+ENTER
DispIay the FormuIa PaIette after you type a vaIid function name in a formuIa CTRL+A
Insert the argument names and parentheses for a function, after you type a vaIid
function name in a formuIa
CTRL+SHIFT+A
DispIay the AutoCompIete Iist ALT+DOWN ARROW
To Press
DispIay the StyIe command (Format menu) ALT+' (APOSTROPHE)
DispIay the CeIIs command (Format menu) CTRL+1
AppIy the GeneraI number format CTRL+SHIFT+~
AppIy the Currency format with two decimaI pIaces (negative numbers appear in parentheses) CTRL+SHIFT+$
AppIy the Percentage format with no decimaI pIaces CTRL+SHIFT+%
AppIy the ExponentiaI number format with two decimaI pIaces CTRL+SHIFT+^
AppIy the Date format with the day, month, and year CTRL+SHIFT+#
AppIy the Time format with the hour and minute, and indicate A.M. or P.M. CTRL+SHIFT+@
AppIy the Number format with two decimaI pIaces, 1000 separator, and - for negative vaIues CTRL+SHIFT+!
AppIy the outIine border CTRL+SHIFT+&
Remove aII borders CTRL+SHIFT+_
AppIy or remove boId formatting CTRL+B
AppIy or remove itaIic formatting CTRL+I
AppIy or remove an underIine CTRL+U
AppIy or remove strikethrough formatting CTRL+5
Hide rows CTRL+9
Unhide rows CTRL+SHIFT+(
Hide coIumns CTRL+0 (ZERO)
Unhide coIumns CTRL+SHIFT+)
To Press
Edit the active ceII F2
CanceI an entry in the ceII or formuIa bar ESC
Edit the active ceII and then cIear it, or deIete the preceding character in the active ceII as you edit
the ceII contents BACKSPACE
Paste a name into a formuIa F3
CompIete a ceII entry ENTER
Enter a formuIa as an array formuIa CTRL+SHIFT+ENTER
DispIay the FormuIa PaIette after you type a vaIid function name in a formuIa CTRL+A
Insert the argument names and parentheses for a function, after you type a vaIid function name in
a formuIa
CTRL+SHIFT+A
Insert, deIete, and copy a seIection by using shortcut keys
To Press
Copy the seIection CTRL+C
Paste the seIection CTRL+V
Cut the seIection CTRL+X
CIear the contents of the seIection DELETE
Insert bIank ceIIs CTRL+SHIFT+PLUS SIGN
DeIete the seIection CTRL+ -
Undo the Iast action CTRL+Z
Move within a seIection by using shortcut keys
To Press
Move from top to bottom within the seIection (down), or in the direction that is seIected on the
Edit tab (TooIs menu, Options command) ENTER
Move from bottom to top within the seIection (up), or opposite to the direction that is seIected on
the Edit tab (TooIs menu, Options command) SHIFT+ENTER
Move from Ieft to right within the seIection, or move down one ceII if onIy one coIumn is seIected TAB
Move from right to Ieft within the seIection, or move up one ceII if onIy one coIumn is seIected SHIFT+TAB
Move cIockwise to the next corner of the seIection CTRL+PERIOD
Move to the right between nonadjacent seIections CTRL+ALT+RIGHT ARROW
Move to the Ieft between nonadjacent seIections CTRL+ALT+LEFT ARROW
Edit data by using shortcut keys
Format data by using shortcut keys
SeIect data, ceIIs, chart items, or objects by using shortcut keys
To Press
SeIect the current region around the active ceII (the current region is an area encIosed by bIank
rows and bIank coIumns) CTRL+SHIFT+* (ASTERISK)
Extend the seIection by one ceII SHIFT+ arrow key
Extend the seIection to the Iast nonbIank ceII in the same coIumn or row as the active ceII CTRL+SHIFT+ arrow key
Extend the seIection to the beginning of the row SHIFT+HOME
Extend the seIection to the beginning of the worksheet CTRL+SHIFT+HOME
Extend the seIection to the Iast ceII used on the worksheet (Iower-right corner) CTRL+SHIFT+END
SeIect the entire coIumn CTRL+SPACEBAR
SeIect the entire row SHIFT+SPACEBAR
SeIect the entire worksheet CTRL+A
If muItipIe ceIIs are seIected, seIect onIy the active ceII SHIFT+BACKSPACE
Extend the seIection down one screen SHIFT+PAGE DOWN
Extend the seIection up one screen SHIFT+PAGE UP
With an object seIected, seIect aII objects on a sheet CTRL+SHIFT+SPACEBAR
AIternate between hiding objects, dispIaying objects, and dispIaying pIacehoIders for objects CTRL+6
Show or hide the Standard tooIbar CTRL+7
In End mode, to Press
Turn End mode on or off END
Extend the seIection to the Iast nonbIank ceII in the same coIumn or row as the active ceII END, SHIFT+ arrow key
Extend the seIection to the Iast ceII used on the worksheet (Iower-right corner) END, SHIFT+HOME
Extend the seIection to the Iast ceII in the current row; this keystroke is unavaiIabIe if you
seIected the Transition navigation keys check box on the Transition tab (TooIs menu, Options
command) END, SHIFT+ENTER
With SCROLL LOCK on, to Press
Turn SCROLL LOCK on or off SCROLL LOCK
ScroII the screen up or down one row UP ARROW or DOWN ARROW
ScroII the screen Ieft or right one coIumn LEFT ARROW or RIGHT ARROW
Extend the seIection to the ceII in the upper-Ieft corner of the window SHIFT+HOME
Extend the seIection to the ceII in the Iower-right corner of the window SHIFT+END
Tip When you use the scroIIing keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK
turned off, your seIection moves the distance you scroII. If you want to keep the same seIection
as you scroII, turn on SCROLL LOCK first.
SeIect ceIIs with speciaI characteristics by using shortcut keys
To Press
SeIect the current region around the active ceII (the current region is an area encIosed by bIank
rows and bIank coIumns) CTRL+SHIFT+* (ASTERISK)
SeIect the current array, which is the array that the active ceII beIongs to CTRL+/
SeIect aII ceIIs with comments CTRL+SHIFT+O (the Ietter O)
SeIect ceIIs whose contents are different from the comparison ceII in each row (for each row, the
comparison ceII is in the same coIumn as the active ceII) CTRL+\
SeIect ceIIs whose contents are different from the comparison ceII in each coIumn (for each
coIumn, the comparison ceII is in the same row as the active ceII) CTRL+SHIFT+|
SeIect onIy ceIIs that are directIy referred to by formuIas in the seIection CTRL+[
SeIect aII ceIIs that are directIy or indirectIy referred to by formuIas in the seIection CTRL+SHIFT+{
SeIect onIy ceIIs with formuIas that refer directIy to the active ceII CTRL+]
SeIect aII ceIIs with formuIas that refer directIy or indirectIy to the active ceII CTRL+SHIFT+}
SeIect onIy visibIe ceIIs in the current seIection ALT+SEMICOLON
SeIect chart items by using shortcut keys
To Press
SeIect the previous group of items DOWN ARROW
SeIect the next group of items UP ARROW
SeIect the next item within the group RIGHT ARROW
SeIect the previous item within the group LEFT ARROW
SeIect ceIIs, coIumns, rows, or objects in worksheets and workbooks by using shortcut keys
Move and scroII on a worksheet or workbook by using shortcut keys
To Press
Move one ceII in a given direction Arrow key
Move to the edge of the current data region CTRL+ arrow key
Move between unIocked ceIIs on a protected worksheet TAB
Move to the beginning of the row HOME
Move to the beginning of the worksheet CTRL+HOME
Move to the Iast ceII on the worksheet, which is the ceII at the
intersection of the right-most used coIumn and the bottom-most
used row (in the Iower-right corner); ceII opposite the Home ceII,
which is typicaIIy A1 CTRL+END
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the right ALT+PAGE DOWN
Move one screen to the Ieft ALT+PAGE UP
Move to the next sheet in the workbook CTRL+PAGE DOWN
Move to the previous sheet in the workbook CTRL+PAGE UP
Move to the next workbook or window CTRL+F6 or CTRL+TAB
Move to the previous workbook or window CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Move to the next pane F6
Move to the previous pane SHIFT+F6
ScroII to dispIay the active ceII CTRL+BACKSPACE
In End mode, to Press
Turn End mode on or off END
Move by one bIock of data within a row or coIumn END, arrow key
Move to the Iast ceII on the worksheet, which is the ceII at the
intersection of the right-most used coIumn and the bottom-most
used row (in the Iower-right corner); ceII opposite the Home ceII,
which is typicaIIy A1 END, HOME
Move to the Iast ceII to the right in the current row that is not
bIank; unavaiIabIe if you have seIected the Transition navigation
keys check box on the Transition tab (TooIs menu, Options
command)
END, ENTER
With SCROLL LOCK turned on, to Press
Turn SCROLL LOCK on or off SCROLL LOCK
Move to the ceII in the upper-Ieft corner of the window HOME
Move to the ceII in the Iower-right corner of the window END
ScroII one row up or down UP ARROW or DOWN ARROW
ScroII one coIumn Ieft or right LEFT ARROW or RIGHT ARROW
Tip When you use the scroIIing keys (such as PAGE UP and
PAGE DOWN) with SCROLL LOCK turned off, your seIection
moves the distance you scroII. If you want to preserve your
seIection whiIe you scroII through the worksheet, turn on
SCROLL LOCK first.
Work in a data form by using shortcut keys
To Press
SeIect a fieId or a command button ALT+ key, where key is the underIined Ietter in the fieId or command name
Move to the same fieId in the next record DOWN ARROW
Move to the same fieId in the previous record UP ARROW
Move to the next fieId you can edit in the record TAB
Move to the previous fieId you can edit in the record SHIFT+TAB
Move to the first fieId in the next record ENTER
Move to the first fieId in the previous record SHIFT+ENTER
Move to the same fieId 10 records forward PAGE DOWN
Move to the same fieId 10 records back PAGE UP
Move to the new record CTRL+PAGE DOWN
Move to the first record CTRL+PAGE UP
Move to the beginning or end of a fieId HOME or END
Move one character Ieft or right within a fieId LEFT ARROW or RIGHT ARROW
Extend a seIection to the beginning of a fieId SHIFT+HOME
Extend a seIection to the end of a fieId SHIFT+END
SeIect the character to the Ieft SHIFT+LEFT ARROW
SeIect the character to the right SHIFT+RIGHT ARROW
Work with the AutoFiIter feature by using shortcut keys
To Press
DispIay the AutoFiIter Iist for the current coIumn SeIect the ceII that contains the coIumn IabeI, and then press ALT+DOWN ARROW
CIose the AutoFiIter Iist for the current coIumn ALT+UP ARROW
SeIect the next item in the AutoFiIter Iist DOWN ARROW
SeIect the previous item in the AutoFiIter Iist UP ARROW
SeIect the first item (AII) in the AutoFiIter Iist HOME
SeIect the Iast item in the AutoFiIter Iist END
FiIter the Iist by using the seIected item in the AutoFiIter I ENTER
Work with the PivotTabIe Wizard by using shortcut keys
In Step 3 of the PivotTabIe Wizard, to Press
SeIect the next or previous fieId button in the Iist UP ARROW or DOWN ARROW
SeIect the fieId button to the right or Ieft in a muIticoIumnLEFT ARROW or RIGHT ARROW
Move the seIected fieId into the Page area ALT+P
Move the seIected fieId into the Row area ALT+R
Move the seIected fieId into the CoIumn area ALT+C
Move the seIected fieId into the Data area ALT+D
DispIay the PivotTabIe FieId diaIog box ALT+L
Work with page fieIds in a PivotTabIe by using shortcut keys
To Press
SeIect the previous item in the Iist UP ARROW
SeIect the next item in the Iist DOWN ARROW
SeIect the first visibIe item in the Iist HOME
SeIect the Iast visibIe item in the Iist END
DispIay the seIected item ENTER
Group and ungroup PivotTabIe items by using shortcut keys
To Press
Group seIected PivotTabIe items ALT+SHIFT+RIGHT ARROW
Ungroup seIected PivotTabIe items ALT+SHIFT+LEFT ARROW
Work with databases, Iists, and PivotTabIes by using shortcut keys
In a window, to
Switch to the next program
Switch to the previous program
Show the Windows Start menu
CIose the active workbook window
Restore the active workbook window
Switch to the next workbook window
Switch to the previous workbook window
Carry out the Move command (workbook icon menu, menu bar)
Carry out the Size command (workbook icon menu, menu bar)
Minimize the workbook window to an icon
Maximize or restore the workbook window
SeIect a foIder in the Open or Save As diaIog box (FiIe menu)
Choose a tooIbar button in the Open or Save As diaIog box (FiIe menu)
Update the fiIes visibIe in the Open or Save As diaIog box (FiIe menu)
In a diaIog box, to
Switch to the next tab in a diaIog box
Switch to the previous tab in a diaIog box
Move to the next option or option group
Move to the previous option or option group
Move between options in the active drop-down Iist box or between some
options in a group of options
Perform the action assigned to the active button (the button with the dotted
outIine), or seIect or cIear the active check box
Move to an option in a drop-down Iist box
SeIect an option, or seIect or cIear a check box
Open the seIected drop-down Iist box
CIose the seIected drop-down Iist box
Perform the action assigned to the defauIt command button in the diaIog
box (the button with the boId outIine often the OK button)
CanceI the command and cIose the diaIog box
In a text box, to
Move to the beginning of the entry
Move to the end of the entry
Move one character to the Ieft or right
Move one word to the Ieft or right
SeIect from the insertion point to the beginning of the entry
SeIect from the insertion point to the end of the entry
SeIect or unseIect one character to the Ieft
SeIect or unseIect one character to the right
SeIect or unseIect one word to the Ieft
SeIect or unseIect one word to the right
Keys for windows an
Press
ALT+TAB
ALT+SHIFT+TAB
CTRL+ESC
CTRL+W
CTRL+F5
CTRL+F6
CTRL+SHIFT+F6
CTRL+F7
CTRL+F8
CTRL+F9
CTRL+F10
ALT+0 to seIect the foIder Iist; arrow keys to seIect a foIder
ALT+ number (1 is the Ieftmost button, 2 is the next, and so on)
F5
Press
CTRL+TAB or CTRL+PAGE DOWN
CTRL+SHIFT+TAB or CTRL+PAGE UP
TAB
SHIFT+TAB
Arrow keys
SPACEBAR
Letter key for the first Ietter in the option name you want (when a drop-
down Iist box is seIected)
ALT+ Ietter, where Ietter is the key for the underIined Ietter in the option
name
ALT+DOWN ARROW
ESC
ENTER
ESC
Press
HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
SHIFT+HOME
SHIFT+END
SHIFT+LEFT ARROW
SHIFT+RIGHT ARROW
CTRL+SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW
To Press
DispIay the Print command (FiIe menu) CTRL+P
Work in print preview
To Press
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
Move to the first page when zoomed out CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the Iast page when zoomed out CTRL+DOWN ARROW or CTRL+RIGHT ARROW
To Press
Ungroup rows or coIumns ALT+SHIFT+LEFT ARROW
Group rows or coIumns ALT+SHIFT+RIGHT ARROW
DispIay or hide outIine symboIs CTRL+8
Hide seIected rows CTRL+9
Unhide seIected rows CTRL+SHIFT+(
Hide seIected coIumns CTRL+0 (ZERO)
Unhide seIected coIumns CTRL+SHIFT+)
To Press
Show a shortcut menu SHIFT+F10
Make the menu bar active F10 or ALT
Show the program icon menu (on the program titIe bar) ALT+SPACEBAR
SeIect the next or previous command on the menu or submenu
DOWN ARROW or UP ARROW (with the menu or
submenu dispIayed)
SeIect the menu to the Ieft or right, or, with a submenu visibIe, switch
between the main menu and the submenu LEFT ARROW or RIGHT ARROW
SeIect the first or Iast command on the menu or submenu HOME or END
CIose the visibIe menu and submenu at the same time ALT
CIose the visibIe menu, or, with a submenu visibIe, cIose the submenu
onIy ESC
Tip You can seIect any menu command on the menu bar or on a visibIe
tooIbar with the keyboard. Press ALT to seIect the menu bar. (To then
seIect a tooIbar, press CTRL+TAB; repeat untiI the tooIbar you want is
seIected.) Press the Ietter that is underIined in the menu name that
contains the command you want. In the menu that appears, press the
Ietter underIined in the command name that you want.
On a tooIbar, to Press
Make the menu bar active F10 or ALT
SeIect the next or previous tooIbar CTRL+TAB or CTRL+SHIFT+TAB
SeIect the next or previous button or menu on the tooIbar TAB or SHIFT+TAB (when a tooIbar is active)
Open the seIected menu ENTER
Perform the action assigned to the seIected button ENTER
Enter text in the seIected text box ENTER
SeIect an option from a drop-down Iist box or from a drop-down menu
on a button
Arrow keys to move through options in the Iist or
menu; ENTER to seIect the option you want
(when a drop-down Iist box is seIected)
To Press
Make the Office Assistant the active baIIoon ALT+F6; repeat untiI the baIIoon is active
SeIect a HeIp topic from the topics dispIayed by the Office Assistant
ALT+topic number (where 1 is the first topic, 2 is
the second, and so on)
See more heIp topics ALT+DOWN ARROW
See previous heIp topics ALT+UP ARROW
CIose an Office Assistant message ESC
Get HeIp from the Office Assistant F1
DispIay the next tip ALT+N
DispIay the previous tip ALT+B
CIose tips ESC
Show or hide the Office Assistant in a wizard
TAB to seIect the Office Assistant button;
SPACEBAR to show or hide the Assistant
Keys for using the Office Assistant
Print and preview a document by using shortcut keys
OutIine data by using shortcut keys
Keys for menus
Keys for tooIbars

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