Mailer Manual

Table of Contents
General information about the program ............................................................................................................................. 1 About the program ............................................................................................................................................................................. 1 Purpose of the program ................................................................................................................................................................... 2 Technical support ................................................................................................................................................................................ 3 Registration ........................................................................................................................................................................................... 4 User interface .......................................................................................................................................................................................... 5 About the user interface ................................................................................................................................................................... 5 Functional panels of the program ................................................................................................................................................ 7 List of macros ................................................................................................................................................................................ 7 List of recipients ............................................................................................................................................................................ 8 List of messages ........................................................................................................................................................................... 9 Sending ......................................................................................................................................................................................... 10 Dialog boxes of the program ....................................................................................................................................................... 11 Macro ............................................................................................................................................................................................. 11 Recipient Group ......................................................................................................................................................................... 12 Recipient ...................................................................................................................................................................................... 13 Message ....................................................................................................................................................................................... 14 Schedule Item ............................................................................................................................................................................. 16 Sort Recipients ........................................................................................................................................................................... 17 Mask Operations ........................................................................................................................................................................ 18 Subscribe ..................................................................................................................................................................................... 19 Unsubscribe ................................................................................................................................................................................. 20 Export Wizard ............................................................................................................................................................................. 21 Import Wizard ............................................................................................................................................................................. 22 Options ......................................................................................................................................................................................... 23 SMTP Server ............................................................................................................................................................................... 24 POP3 Server ............................................................................................................................................................................... 25 Change Field ............................................................................................................................................................................... 26 Import/Export ......................................................................................................................................................................................... 22 Importing addresses ....................................................................................................................................................................... 22 Exporting addresses ....................................................................................................................................................................... 21 How to import and export addresses ...................................................................................................................................... 27 Subscribe/Unsubscribe ................................................................................................................................................................ 28 Subscribe ............................................................................................................................................................................................ 28 Unsubscribe ....................................................................................................................................................................................... 29 POP3 Subscription and Unsubscription ................................................................................................................................. 30 Frequently asked questions ..................................................................................................................................................... 33 How to create a mailing list ......................................................................................................................................................... 33 How to make messages with embedded graphics ............................................................................................................ 34 How to import and export addresses ...................................................................................................................................... 27 How to send messages ................................................................................................................................................................. 35 How to find items in lists ............................................................................................................................................................... 36 How to work with macro definitions ......................................................................................................................................... 37 How to register ..................................................................................................................................................................................... 4 What must I do if I have got a problem .................................................................................................................................... 3
Advanced Emailer Help
About the program
About the program Detailed information about this software:
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Title: Advanced Emailer, v6.7 Copyright: F-Key Solutions, Inc. Contact us: http://www.emailarms.com/contact_us.html Home Page of the program: http://www.emailarms.com/products/advanced_emailer.html The latest release of the program: http://www.emailarms.com/downloads/zip/mailer.zip Software type: Shareware Registration Fee: $69 Registration Form: http://www.emailarms.com/buy/advanced_emailer.html 1 license = $69 2 licenses = $120 5 licenses = $180 10 licenses = $210 15 licenses = $240 20 licenses = $270 25 licenses = $290 30 licenses = $310 40 licenses = $330 50 licenses = $350 60 licenses = $370 70 licenses = $390 80 licenses = $410 90 licenses = $430 100 licenses = $450 150 licenses = $500 200 licenses = $550 Site license = $600
Pricing:
See also:
About the program. How to register. Technical support.
eitconcepts@gmail.com
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Purpose of the program
Purpose of the program

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Advanced Emailer is intended for sending requested email newsletters or notifications utilizing subscription-based mailing lists. This program allows you to create and manage a customer database and generate personalized messages from predefined templates using a variety of data fields such as Name, Age, Gender, Address, and Country and so on. It lets you have for example order numbers, member IDs and other data in the database along with email addresses and names and use them to generate individual messages with order or membership status and so on. You just use macro substitution patterns, to be replaced with information from the database, for each customer, right before dispatching. You can also add your own custom fields to the database if you need to have more information on each customer. Using tab delimited or CSV format you can synchronize the program with virtually any database system such as Microsoft Access, Excel, SQL, Oracle and so on. You can use all the standard message formats like plain text, HTML or even create a rich content message in the Microsoft Outlook Express and export it into the program. The interface of the program is very simple and easy to learn - nearly all functions can be performed using hotkeys on the keyboard. This software is a handy tool for keeping feedback from your customers, its a mailing list manager, a sophisticated address book, with a built in database, and an email program.
You can use Advanced Emailer for performing only legal activity on the Internet. You can not use Advanced Emailer for
spamming (SPAM) because spamming is an illegal activity.
The Definition of SPAM: The word SPAM as applied to Email means Unsolicited Bulk Email (UBE). Unsolicited means that
the Recipient has not granted verifiable permission for the message to be sent. Bulk means that the message is sent as part of a larger collection of messages, all having substantively identical content. A message is SPAM only if it is both Unsolicited and Bulk. Unsolicited Email is normal email (examples include first contact enquiries, job enquiries, sales enquiries, etc.) Bulk Email is normal email (examples include subscriber newsletters, discussion lists, information lists, etc.).
Technical Definition of SPAM: An electronic message is SPAM IF: (1) the recipient's personal identity and context are
irrelevant because the message is equally applicable to many other potential recipients; AND (2) the recipient has not verifiably granted deliberate, explicit, and still-revocable permission for it to be sent; AND (3) the transmission and reception of the message appears to the recipient to give a disproportionate benefit to the sender.
Examples of legal usage:
sending invoices, order status notifications to customers who purchased your services or products; sending information about your services, products, special offers or price lists to users as replies to their inquiries. sending newsletters to the users who subscribed to your mailing lists and wants to receive your regular newsletters. sending email notifications and announcements to customers who chose to receive them;
See also:
About the program. How to register. Technical support.
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Technical support
following: Windows version (including service packs and other fixes installed); Detailed description of your problem.
What must I do if I have got a problem

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If you have a problem, please, Contact Us by E-mail(We answer our e-mail within 12-24 hours). Please, inform us about the
If the problem is a bug in our program, we will make our best effort to fix it in the next version within a month. If you have any
comments or suggestions for the next releases, please post them to us.
See also:
About the program. Purpose of the program. How to register.
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How to register
How to register
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This software is distributed as shareware. To keep the program on your personal computer you should register it.
The first step is to obtain a registration code by paying a fee to us in the amount of $69 or with some discounts
depending on quantity of licenses (see information about discounts on Registration Form). You can buy the license(s) using Online Registration via Secure Server. If you do not wish to use Online Registration you may use the following alternatives: Telephone orders, Fax orders, or payment may be sent via postal mail or other delivery methods. The second step is to enter your registration code in the program. Use the Help-Register item in the main menu to enter the code in the program. To avoid errors we recommend using the Windows cut and paste while entering the code.
Pricing:
1 license = $69 2 licenses = $120 5 licenses = $180 10 licenses = $210 15 licenses = $240 20 licenses = $270 25 licenses = $290 30 licenses = $310 40 licenses = $330 50 licenses = $350 60 licenses = $370 70 licenses = $390 80 licenses = $410 90 licenses = $430 100 licenses = $450 150 licenses = $500 200 licenses = $550 Site license = $600
Use the following URL to register the program:
Registration Form: http://www.emailarms.com/buy/advanced_emailer.html

See also:
About the program. Purpose of the program. User interface.
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User interface Constructively, the main window is divided into several parts: Main pull down menu All functions of the program can be performed from this menu.
About the user interface

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Tool bar This bar contains buttons that duplicates some of the most frequently used functions of the program
Popup menus Duplicate functions of the main menu. Click the right mouse button on an item in the left or right portion
of the window, or on an item to open a context popup menu
Main tree of the program The tree is at the left side of the main window. This is the list of all functional panels of the
program. Select any item of the tree to switch between panels. Use the splitter line between the tree and current selected panel to change size of the tree.
Status bar It is located at the bottom of the main window. It displays the status of the program and some statistics
such as amounts of recipients, SMTP servers, and messages.
Link bar located on the right side of the main window and are context sensitive. Meaning that they change depending
on the item selected from the left. They present you all the operations that can be performed on a given item in a centralized manner, without the need to go to the main menu.
There is also a list of hot keys that can be pressed instead of using the menu item or Link Bar. These hot keys are also
context sensitive and they will change their meaning depending on the panel you are on. Here is the list of the hot keys that can be used in the program: Ins Add an item to a list Del Delete an item from a list F4 Change an item in a list Space Enable or disable an item in a list F9 Start sending. F8 Abort sending. Ctrl+O Open the options dialoghlp_options
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About the user interface
Ctrl+F1 Open the contents of the help file. F1 Open the help topic on the current window or item (active window or item). Alt+X Close the program.
See also:
About the program. Purpose of the program.
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List of macro definitions and their default values This panel contains list of standard and user-defined macros.
List of macros
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Macros are like variables that will be stored in the recipient database. Each macro will be stored separately for each recipient and will be substituted in the message in the place you specify. There are standard macros (these are supplied with the program, and cannot be deleted) and macros that can be created by the user.
In the following picture, you can see the list of standard Macros that are signified by the blue diamond from the left are the standard macros, supplied with the program. You can define any macros by yourself, like Version for example (it is signified by the green diamond from the left). Each macro field has a name, a Macro Name (this is the name that should be used in the message for substitution) and a default value (this value can be supplied here and in case there is no value in the database for that particular field, it will be supplied instead) You can define as many macros as you want here and they will act as global constants. For example you might want to create a Signature macro here and then use it in all your messages. If for any reason you decide to change the signature, you can do it here, instead of opening each message and editing it separately. The predefined macros that are coming with a program are stored in the recipient database and can be edited separately on the recipient dialog To perform Edit, Delete operations on the macro you need to set the cursor to the macro you want to change
To add a macro you can use one of the following ways:
Use Add item on the Link Bar on the right (recommended) Press Insert button on the keyboard Go to Item menu bar and choose Add
To edit existing macro you can use one of the following ways (if this is a standard macro you are editing, you will only be
allowed to change the default value): Use Edit item of the Link Bar on the right (recommended) Press F4 button on the keyboard Go to Item menu bar and choose Edit
To delete existing macro (you can only delete your own macros)
Use Delete item of the Link Bar on the right (recommended) Press Delete button on the keyboard Go to Item menu bar and choose Delete
For adding/editing macros, the form Macro information is used If you need to rename/hide/show the fields or change the field order, use Options->Recipient Fields tab. After you rename the fields, the macro names will also be renamed. For example, if you rename the field Title to Gender, you will have to use the new macro %GENDER% instead of %TITLE%. This list of macros is intended for changing default values of the fields and to add/delete/change user-defined constants usable as macros in messages. See also:
User interface.
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List of recipients
List of recipients
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This panel contains a list of recipients. Use it to modify any parameters of the recipient list selected. When you send
messages to recipients, the latest status of the message is reflected in the recipient database. Each message, when sent, will become underlined green in the in this list. If there is a problem with that message, or it cannot be sent for whatever reason, it will become red. Any unsent message is marked plain black in this screen. Also, a number of times this message has been sent will be reflected in the Msgs column
You can edit each existing recipient in the list, delete it or add new ones. Here is how its done:
Use Item-Add of the main menu or Add button on Link Bar or Insert button on the keyboard to add items to a list. Use Item-Delete of the main menu or Delete button on Link Bar or Delete key on the keyboard to delete items from list. Use Item-Edit of the main menu or Edit button on Link Bar or F4 button on the keyboard to change selected items in
lists.
Use Item-Enabled of the main menu or just press Space key on the keyboard to enable or disable selected items in list. Use Search-Find of the main menu or Find button on Link Bar or Ctrl+F key sequence on the keyboard to Find items in
list.
Use Search-Find Next item of the main menu or press Find Next on Link Bar or press F3 key on the keyboard to
continue searching.
For editing items in the list of recipients, the form Recipient is used. See also:
User interface. How to find items in the lists. How to create a mailing list. How to send messages.
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List of messages
assigned to this message
List of messages
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This panel contains a list of messages to be sent. Each message is an individual entity, that will be sent to the list that are
Here is how you edit, delete or add new messages: Use Item-Add of the main menu or Add button on Link Bar or Insert button on the keyboard to add items to a list. Use Item-Delete of the main menu or Delete button on Link Bar or Delete key on the keyboard to delete items from list. Use Item-Edit of the main menu or Edit button on Link Bar or F4 button on the keyboard to change selected items in list. Use Item-Enabled of the main menu or just press Space key on the keyboard to enable or disable selected items in list. Use Search-Find of the main menu or Find button on Link Bar or Ctrl+F key sequence on the keyboard to Find items in list. Use Search-Find Next item of the main menu or press Find Next on Link Bar or press F3 key on the keyboard to continue searching.
For editing items in the list of messages, the form Message is used. See also:
User interface. How to find items in the lists. How to create a mailing list. How to send messages.
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Sending
Sending
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This panel displays current sending status and additional sending info such as throttling progress or pause status. When
Advanced Emailer starts sending emails, it creates a pool of threads with a predefined number of threads and uses it to send messages. Each thread connects to SMTP Server using a separate connection to parallelize and speed up the sending process. Each thread takes an approximately equal number of messages from the unsent message queue. It then tries to send it using its own connection. It will return the status of the message back to the program and this status will be reflected in the database for each recipient.
When sending is started this screen will show the overall progress and current operation status. If some thread cannot send a message for whatever reason, it will retry a number of times and then it will fail. In this panel you can use the following buttons: Use Sending-Start of the main menu or Start button on Link Bar on the sending panel or press F9 to start the process of sending. Use Sending Stop item of the main menu or Stop button on Link Baror press F8 to abort the process of sending
See also:
How to send messages. How to create a mailing list. User interface.
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macro Dialog box
Macro
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This dialog box allows you to change a macro. You can change the following fields: Field Name This is a plain English name of the field. It is used for your reference only Macro Name This is a name of the macro substitution. This is what should be used in the message editor Default Value This is an optional default value for this macro. If the field does not appear in the database, this default
value is substituted instead
See also:
General information about the mailing list. Macro definitions. User interface.
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Recipient Group Dialog box
Recipient Group
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This dialog box allows you to change recipient group information in List of recipient groups. You can change the following
fields:
Group Name This is a name of the group that will appear in the list of recipient groups. From Name This is the name that will be appearing in the From: field when the recipient gets his email from you From Email - This is the email that will be appearing in the From: field when the recipient gets his email from you Reply To Email This is an email that will be appearing in the Reply To: meta-field when the recipient gets his email
from you
Enabled - Use this check box to enable or disable the recipient.

All these fields except Enabled field can be used as Macro definitions in your messages. See also:
List of recipients. Macro definitions. User interface.
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Recipient Dialog box
Recipient
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This dialog box allows you to change recipient information in List of recipients. You can change any of the fields appearing
in this dialog, while only the email is a mandatory field. If you leave one of this fields empty the default value specified in the macro is going to be substituted, if it is used somewhere in the message. Use Cyclic Input option if you need to enter many recipients. If the option is turned on, the program will not close the form while you add recipients and you will only need to press Enter to submit the current recipient and open the new blank form. Press Cancel to exit the cyclic mode.
All these fields except Enabled and Cyclic Input field can be used as Macro definitions in your messages. See also:
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Dialog box Message - Embedded graphics
Message
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This dialog box allows you to change create or edit the message that you will send to the customers in List of messages.
There are a few different types of messages you can create: Plain text message is a regular text message. You cannot insert any pictures or embedded HTML code. Each message cannot exceed 65536 bytes HTML message you can use HTML code in this type of the message. It can include any pictures and formatting the regular HTML can have (bear in mind that it is going to be rendered on the email readers like Microsoft Outlook or Eudora, that are not 100% HTML and JavaScript compatible) External EML you can specify a location of a EML file you exported from Microsoft Outlook Express. This is the easiest way to create a complex HTML messages with attachments. To create and export a message from Microsoft Outlook Express, follow this procedure: Create your message in Microsoft Outlook Express but do not click Send button; Use File->Save As menu item in Microsoft Outlook Expresss message editor to save the message as EML file. You should select the Mail (*.eml) item in Save As Type field of the save dialog box. Save the message to folder where you keep your files After saving the message, you can close Microsoft Outlook Expresss message editor with this new message. Choose EML message as a message type in the message window. The message window will condense to hide all the unneeded controls on this window.
Type the subject into the subject field. Subject can contain the macro substitutions Type in the file path to where you saved your EML file, or click a browse button to the right and find it in the
directory that you saved it in previously
Your message is ready

When you select a plain text or an HTML message type, the message window will look like this
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Message
In this case, here are the fields that you can change in this window: Load Body from File Use this button to load message body to Message field from any plain-text or HTML file. File size can not exceed 65536 bytes (maximum text file size in Microsoft Notepad). If you want to send large messages with Advanced Emailer, use External EML message file, see above. Message - This is a body of your message. Here you can use Macro definitions to define this field dynamically while sending. Subject - This is a subject of your message. Here you can use Macro definitions to define this field dynamically while sending. If you use External EML message file option and would like to use Subject field defined in your EML file instead of this Subject field, just leave it blank. You can use Macro definitions in Subject field of your EML files as well. Attachments - This is a list of attached files. Use the buttons Add, Delete, Change to change the list of attachments. You can use this field only if you have chosen Plain-text message option in Type field. You can not use attachments with HTML message type. If you need to send attachments with your colored message with embedded graphics, use External EML message file option and create any unlimited message in your favorite e-mail program (see above) Charset If you have a message written in a language, other than English, you can choose a charset from this list to change your users email view code page to see the international characters print correctly Send for Select groups of recipients, which must receive this message. This feature allows you to combine several mailing lists to one file if you place your mailing lists to separate recipient groups
See also:
List of messages. How to work with macro definitions. User interface.
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Dialog box Schedule Item
Schedule Item
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This dialog box allows you to change schedule items. Use it to specify individual start and end time for the schedule. You
can also specify the throttling for this scheduled interval. Throttling is a way to avoid disconnects. It also lowers the speed of sending. Since Advanced Emailer is sending emails with huge speed, maximizing your internet connection you can set the program to pause for a specific number of seconds after sending some number of messages. This setting will be in effect for each sending thread separately
See also:
Macro definitions. User interface.
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Dialog box Sort Recipients
Sort Recipients
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This dialog box allows you to sort recipients in your recipient lists. You can uncheck any of the fields you do not want to use
in sorting, and change the field order by using the buttons with red arrows (you can also drag&drop them in the list). To check or uncheck all the fields, use the buttons, which are under the buttons with red arrows. Press OK to start sorting or Cancel to cancel.
See also:
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Dialog box Mask
Mask Operations
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When you have many recipients in the list you can use batch operations like enable, disable, delete and Mark them as Sent,
Unsent or Bad. This way you dont have to perform these tedious operations on subscribers one by one, but you can make a program do it for you.
When you want to perform a batch operation, you will need to think of a mask. A mask is a wildcard string that will be
applied to each of the items in the list, to find out if it matches a mask. If the recipient will match the mask, the operation you selected will be performed on this item. A mask can include any printable characters and wildcards. There are two types of wildcards: * Wildcard, used for specifying any number of any characters in the string ? Wildcard used for specifying any single character. This way for example a string *@hotmail.com will specify any recipient at hotmail and john???@hotmail.com will specify any address starting with john and having 3 characters exactly following it, at hotmail.com In case you are doing batch operations on recipients, you can also specify what type of recipient does this dialog applies for. Here are the choices: All items Will be applied for all the items in the list Unsent Items Will only be applied to the unsent items Sent Items Will only be applied to the sent items Bad Items Will only be applied to the items marked as bad
See also:
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Dialog box Subscribe
Subscribe
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This invokes a wizard that will walk you step by step through a process of subscribing recipients from a file, set of files or
using POP3 email box. This command makes inactive recipients active (enabled) and adds new recipients to the selected group. You can use Import feature to add new recipients to mailing list as well. You can subscribe the recipients from files containing only email addresses or files with all the fields like Name, Title, Address and so on. On the first page of the wizard you should choose one of those options and press next. On the next page of the wizard you should choose whether you want to subscribe recipients from a single file that you produced from your subscriber database or from a set of files contained in one folder. Make a choice and press next. You can then follow the on screen directions to complete the wizard
How to make email messages with subscribe and unsubscribe requests See also:
User interface How to register How to subscribe recipients to mailing list How to unsubscribe recipients from mailing list
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Dialog box Unsubscribe
Unsubscribe
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This invokes a wizard that will walk you step by step through a process of unsubscribing recipients from a file, set of files or
using POP3 email box. This command does not delete items, it just makes them inactive. Use Import or Subscribe feature to add new recipients to mailing list. When you activate unsubscribe, a wizard will be invoked to help you to perform this operation. Follow the on screen instructions to complete the unsubscribe process.
How to make email messages with subscribe and unsubscribe requests See also:
Subscribe User interface.
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Exporting addresses
Exporting addresses
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Use this feature to export e-mail addresses from mailing lists to plain-text files. It is a useful if you wish to share your e-mail
addresses between several programs or perform complex list operations like purging, merging or splitting outside the program. Before exporting, choose type of output file format then specify a file where you would like to export your addresses to. You can export the following recipient information: E-mail addresses only E-mail addresses, names, and custom fields of recipients
To start the process, use File->Export item of the main menu, or press the Import button on the task bar, customize your
output file. Your addresses will be saved to a plain-text file (lines are separated by hard returns, and each line of the file contains email address, name and custom fields of a single recipient). Advanced Emailer supports plain-text files where lines are separated by hard returns, and each line of the file contains email address, name and custom fields of a single recipient.
Format of lines of the output file:

"admin@ateliervera.com.br","Peter Bond","Field1","Field2","Field3","Field4","Field5","Field6","Field7" Quotes string limiter Comma field separation char
See also:
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Importing addresses
Importing addresses
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Advanced Emailer enables you to build custom mailing lists from plain-text files. You can use any text files with delimiters as input, such as TXT, HTML, CSV, RAW, RTF, etc. Advanced Emailer extracts e-mail addresses from source files automatically and adds them to current mailing list. If you want to import predefined source files(see below), which contain information not only about e-mail addresses, but also about recipient names, and custom fields, use the option E-mail addresses, names, and custom fields from formatted plain-text files. Use the option E-mail addresses only from any text files if you want to import e-mail addresses only.
Use the buttons Next, Back, Finish to navigate within Import Wizard. The program allows you to import 1073741824 recipients (32768 groups by 32768 recipients each). We do not
recommend you to build big mailing lists because they may work slowly on some old computers.
To start the process, use File-Import item of the main menu, specify format of your source file by Import Wizard and select a
group of recipients where you would like to place new recipients to. Advanced Emailer supports plain-text files where lines are separated by hard returns, and each line of the file contains email address, name and custom fields of a single recipient.
Format of lines of the source file:

"admin@ateliervera.com.br","Peter Bond","Field1","Field2","Field3","Field4","Field5","Field6","Field7" Quotes string limiter Comma field separation char The order of the fields makes sense so, order fields in your sourse files according to this scheme
See also:
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Dialog box Options
in different tabs:
Options
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This dialog box allows you to change some system global options of the program. You can change the following parameters
SMTP Servers This tab allows you to Add, Change or Delete SMTP Servers. Use the Add, Delete and Change hot
links located in the upper right corner of this window to modify your SMTP server list. Enable pipelining This setting lets you send mail faster by connecting/disconnecting to/from your SMTP server only one time. Once connection is established, only the send commands are performed. If you disable this setting, a separate connect/disconnect command will be performed for every message you send. Please, note that not all email providers support pipelining. Mailer signature headers This setting lets you change the X-Mailer and X-MimeOLE headers of the messages you send. X-Mailer usually identifies your email client and X-MimeOLE can be modified to match the program used to create your message. Number of simultaneous SMTP connections This will define the number of connections and the number of active threads at the same time. The more connections you will have, the more speed you will gain. However, if you have a slow internet connection and you specify too many threads, they will all be fighting for the bandwidth. Also, not all SMTP servers allow you to use multiple SMTP connections. Throttling and sending speed You can specify the default throttling and sending speed here. If you omit the throttling in the schedule, or you dont specify the schedule at all, these throttling settings will be used by default. Sending speed is simply a delay (time interval) used to pause the program after every SMTP command is executed. Use this group of settings if your email provider limits you in sending by applying per minute, per hour or per day limits. POP3 Settings This tab allows you to specify all the details about POP3 servers which you may want to use to automatically parse subscription and unsubscription requests from your clients that are arriving in a regular email. You can Add, Edit and Delete POP3 servers here. Below the list of POP3 server you can specify lists of keywords used to distinguish between subscribe/unsubscribe requests and your regular emails. You can type multiple keywords (one per line) in subscribe and unsubscribe boxes. When this program parses the message, it will look for these words in the subject line. If one of the words is found, the message is considered a valid subscribe/unsubscribe request and is parsed based on the parsing rules specified below. You specify the symbol used to separate field names and values in the message body (those values will be used as recipient data fields when the new recipient is created for a given subscribe request). See how to subscribe and how to unsubscribe topics for details. Recipient Fields Here you can hide/show/rename recipient fields, or change field display labels. When you rename your fields, you will have to use the new field names in Macro definitions. You can also change the field order and it will affect the field order in all parts of the program. File Types here you can add or delete all the file types (file extensions) that will be used by default when you import recipients from a folder with files. Only the listed file types will be searched for addresses. Domains here you can add or delete domain name extensions used to determine validity of email addresses being imported. Only the email addresses with the listed domain extensions will be imported and the other addresses will be ignored. See the import recipients topic for details. Preferences Here you can specify the user interface preferences that you like: Colors specify the colors that you like for the recipients. When the recipient is sent a message it is marked in the database as a success or an error. You can change the color for success or the error here. User interface you can specify to show or hide various user interface items here. User interface. Subscribe Dialog Box. Import Dialog Box. POP3 Subscription and Unsubscription
See also:
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Dialog box SMTP Server
SMTP Server
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This dialog box allows you to change SMTP servers settings. You can change the following fields: SMTP Host - Here you specify IP address of SMTP server such as the 195.162.38.1 or smtp.hotpop.com. SMTP Port You can specify a port at which the connection to SMTP Server is done. Port number 25 is a standard for
SMTP, but in case you have different settings, click on the Custom radio button and enter a different port number. Please, note, that if you use TLS, you will have to set port number to a different value. TLS ports are usually different than regular SMTP ports. Refer to your email account setup given to you by your email provider for details. Authentication - Some SMTP servers require Authentication. They will not let you relay your mail unless you have a valid user name and a password for them. In this case click on SMTP server requires authentication checkbox and enter a username and a password. (Some servers might only require the username, in this case, just leave the password field empty. Transport Level Security (TLS) - Many SMTP servers nowadays require you using TLS. This protocol will encrypt all your SMTP traffic at transport level using SSL. The "Use require TLS handshake" option lets you use the standard SMTP port 25 by switching to an encrypted channel upon executing the STARTTLS command. The "Use implicit TLS handshake" option will use the standard 465 TLS port and start an encryption session immediately. Explicit TLS usually works on the standard SMTP port 25 and starts an encryption session immediately. Refer to your email account setup given to you by your email provider for details. You can also play with these settings if something does not work right away. Enabled - Use this check box to enable or disable the server.
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Dialog box POP3 Server
POP3 Server
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This dialog box allows you to change POP3 servers settings. You can change the following fields: POP3 Host - Here you specify IP address of POP3 server such as the 195.162.38.1 or pop.hotpop.com. POP3 Port You can specify a port at which the connection to POP3 Server is done. Port number 110 is a standard for
POP3, but in case you have different settings, click on the Custom radio button and enter a different port number. Please, note, that if you use TLS, you will have to set port number to a different value. TLS ports are usually different than regular POP3 ports. Refer to your email account setup given to you by your email provider for details. Authentication - All POP3 servers require Authentication. They will not let you get your mail unless you have a valid user name and a password for them therefore you have to enter both values. Transport Level Security (TLS) - Many POP3 servers nowadays require you using TLS. This protocol will encrypt all your POP3 traffic at transport level using SSL. The "Use require TLS handshake" option lets you use the standard POP3 port 110 by switching to an encrypted channel upon executing the STARTTLS command. The "Use implicit TLS handshake" option will use the standard 995 TLS port and start an encryption session immediately. Explicit TLS usually works on the standard POP3 port 110 and starts an encryption session immediately. Refer to your email account setup given to you by your email provider for details. You can also play with these settings if something does not work right away. Delete messages from server - Use this setting if you want to delete messages with subscribe/unsubscribe requests from server once they received and processed (good default behavior). Please, note that the other messages kept on your email server other than subscribe/unsubscribe requests will not be deleted. Enabled - Use this check box to enable or disable the server.
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Dialog box Change Field
Change Field
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This dialog box allows you to change field name and display label of a field in recipient lists. Remember that you can only
use letters and numbers in field names. Display label can contain any characters. Use the checkbox Visible to hide or show the field in recipient lists.
See also:
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How to import and export addresses
How to import and export addresses

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Advanced Emailer has a mechanism allowing you to share your recipient database between Advanced Emailer and other programs. Advanced Emailer enables you to import addresses from various source files, and to export them from Advanced Emailerto plain-text files, which can be easily used by any other programs. Because the program supports CSV and RAW data formats, you can import data prepared by Microsoft Excel, Microsoft Access, etc. You can import plain-text files made earlier by Advanced Emailer using File->Export feature. Also, you can collect e-mail addresses from any text files with delimiters such as HTML, TXT, RTF, CSV, RAW, etc. Use File-Import item of the main menu to Import addresses from files or file directories. Use File-Export item of the main menu to Export addresses to plain-text files. Advanced Emailer supports plain-text files where lines are separated by hard returns, and each line of the file contains email address, name and custom fields of a single recipient.
This is an example of a line of the file:

"admin@ateliervera.com.br","Peter Bond","Field1","Field2","Field3","Field4","Field5","Field6","Field7" Quotes string limiter Comma field separation char The order of the fields makes sense so, order fields in your sourse files according to this scheme
See also:
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Subscribe
Subscribe
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Advanced Emailer has a mechanism allowing you to subscribe recipients to your mailing lists using plain text files or POP3 mail boxes. To start subscribing process, just select File -> Subscribe item of the main menu and follow the instructions of the Subscribe Wizard. If you want to use plain text files, just select required option in the Subscribe wizard and then select a file or a folder with files. All inactive items in the recipient list will become active if they are included in the file with subscribers and are present in the list. All new recipients will be added to the selected group as well. You can also select Subscribe by Email to process subscribe requests sent to a POP3 mailbox.
You can also use the Import feature to add new recipients to your mailing list. See here on how to work with POP3 email subscribe requests
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Unsubscribe
Unsubscribe
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Advanced Emailer has a mechanism allowing you to unsubscribe recipients from your mailing lists using plain text files or POP3 mail boxes. To start unsubscribing process, just select File -> Unsubscribe item of the main menu and follow the instructions of the Unsubscribe Wizard. If you want to use plain text files, just select required option in the Unsubscribe Wizard and then select a file or a folder with files. All active items in the recipient list will become inactive if they are included in the file with emails and are present in the list. You can also select Unsubscribe by Email to process unsubscribe requests sent to a POP3 mailbox.
This command does not remove recipients from your mailing lists, it just makes them inactive. To remove inactive
recipients from your mailing list, select all inactive recipients in a recipient list and delete them using masking filters
See here on how to work with POP3 email unsubscribe requests
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POP3 Subscription and Unsubscription

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Very often you will have your subscribers and customers use an email to send you various requests such as:
Subscribe requests, with email, name and possibly some other information Unsubscribe requests with email if they want you to stop sending messages to them Change of profile requests, when they would like to change some data like name or address that was spelled or
entered incorrectly in the first place. Moreover, many times web users set up small forms on the web to let users do these things correctly and then they will send email to their boxes with the information entered by the user. In the large volume websites, amount of such user emails can get up to hundreds and even thousands per day, leaving you to process them somehow, using tools at hand. One of the futures of Advanced Emailer is to process those requests that are done in a standardized manner automatically, relieving you of a burden to do it manually. It is enough to format the message in a certain way and it will be recognized by the program. To use this feature you will need to choose and implement in your messages the following: The subject line. You will need to specify a subject for the program to recognize. For example SUBSCRIBE or ADD or both of them. You can specify as many subjects as you wish. The program will try to match all of them in a sequence. If one of the subjects will match the message will be processed further. If the subject doesnt match to any of the words specified in the program, the message will be rejected and will not process further. This way you can mix messages from different sources, belonging to different lists without having to set up separate mailboxes for each. Field delimiter. You will need to pick a character that you will use to separate each field name from its corresponding value. The most often used character is = (e.g. Name=John). You can however choose a different character if you like. When the program encounters a message it will try to check if the subject is one of the subjects that were specified in the options. If it matches the program will continue parsing the message from top to bottom one line at a time. Each line that contains a field delimiter will be considered a valid field and the program will try to parse it. The name of the field is all the characters of this line before the field delimiter. The name is case insensitive meaning that name is the same as NAME and is the same as NaMe. All the parameters parsed will be submitted to the program. Names of the fields that you want to read should match the names of the macro definitions or names of the fields in each individual subscriber. There are two types of subscribe/unsubscribe requests. The first type lets you use only email header and the second type lets you get/update recipient fields using message body. If you just need to use email address, name and recipient group you can just force your subscriber to create email messages with requests, which will contain for instance SUBSCRIBE Best News in the subject only. This causes the program to get email address and name from message header (actual FROM email and name) and the group name from the subject. The group name in this case will be Best News and it must be placed after the keyword used to detect subscribe requests. Examples of simple URLs for your web site: mailto:subscribe@mywebsite.com?subject=subscribe (just a plain subscribe) mailto:subscribe@mywebsite.com?subject=subscribe%20Hot%20News (for subscribeing to Hot News) If you need to use all recipient fields in subscribe requests to collect as much information about subscribers as possible, you should use the message body to place there the field values. The fields like email address, name and group name will be overridden with the values placed in the message body so you can easily use your web sites sendmail function by placing subscriber email, name and group to the body. The following fields you can use in subscribe requests: EMAIL - recipient email address; NAME - recipient name; TITLE - recipient title; ORGANIZATION - recipient organization; PHONE - recipient phone number; ADDRESS - recipient mailing address; CITY - recipient city; STATE - recipient state; ZIP - recipient ZIP code; COUNTRY - recipient country; WEBSITE - recipient web site; FIELD1 - recipient custom field1; FIELD2 - recipient custom field1; FIELD3 - recipient custom field1;
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FIELD4 - recipient custom field1; FIELD5 - recipient custom field1;

Remember, all the recipient fields can be renamed or hidden using Options->Recipient Fields tab. If you have renamed the fields, use the new field names in your subscribe requests. For example if you use %TITLE% in your requests and then rename the field Title to Gender, you will need to use %GENDER% instead of %TITLE%. If you have hidden a field, you will not be able to use it your requests. Unsubscribe works the same way as subscribe. You only need to use the unsubscribe keywords in the subject.
The following fields you can use in unsubscribe requests: GROUPNAME - recipient group name where user wants to unsubscribe from; EMAIL subscribers email address;
Below you will find examples of subscribe and unsubscribe requests created in Outlook Express:
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How to create a mailing list
1. 2. 3. 4.
How to create a mailing list

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Click on the Recipient Groups in the tree from the left. It will display the list of groups that are available If you want to create a new list then press add in the Link Bar or use Insert key on the keyboard If you want to use an existing list, simply choose one of the names in the left hand side in the tree control You can now work with recipients list
See also:
How to send messages. User interface.
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Embedded Graphics How to add messages to mailing list
How to make messages with embedded graphics

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Advanced Emailer allows you to send messages with embedded graphics. Below, you will find instructions on how to create such messages using Microsoft Outlook Express. If you do not have Microsoft Outlook Express, use another e-mail program, which can save messages in EML format. Find detailed instructions on how to save messages in EML format in your favorite e-mail programs help file. Create a message with embedded graphics, attachments, tables, etc. in Microsoft Outlook Express. Save the new message to EML file using File->Save As menu item of Microsoft Outlook Expresss message editor. Do not press the Send button for this new message in Microsoft Outlook Expresss message editor, just use File->Save As menu item to save it as an EML file. After saving the message to file, you can close Microsoft Outlook Expresss message editor. Open Advanced Emailer and add a new message to your mailing list. For this message, select the "External EML message file" item in the "Type" field and specify the full path to your EML file in the "Eml File Location" field. You can use macro definitions in your EMLs to personalize your messages like you do it in plain Advanced Emailer's messages. It is recommended to keep EML files in the same directory where you save your BML files. Do not rename or delete them.
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How to send messages To send the messages you will need to do some preparation work as follows:
How to send messages

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Create or select a recipient list or lists that you want to send your message to be sent Fill the recipient list with recipients, either manually or by importing a list externally Create a message or messages that you want to send to your customers Use a send button to start sending the messages
See also:
How to create a mailing list. How to send messages. User interface.
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How to find items in lists You can find items in lists of recipients, SMTP servers, and messages
How to find items in lists

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Choose Search-Find item of the main menu or press Ctrl+F enter a search string in the dialog box then click the Ok
button, the first found item in the list will be highlighted.
Choose Search-Find Next item of the main menu or press F3 to find the next item in the list.
See also:
User interface.
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Macro definitions
How to work with macro definitions

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Use macro definitions to personalize your messages dynamically while sending. All macro variables you use in your
messages will be automatically replaced with real values while sending - each recipient will receive a unique message. You can use any definitions you have in the macros list in the Subject and Body fields of your messages:
%GROUPNAME% - recipient group name; %FROMNAME% - name of sender; %FROMEMAIL% - sender email address; %REPLYTOEMAIL% - sender reply to address; %DATE% - current date; %TIME% - current time; %DATETIME% - current date and time; %MSGCREATED% - message creation date and time; %MSGMODIFIED% - message last modification date and time; %EMAIL% - recipient email address; %NAME% - recipient name; %TITLE% - recipient title; %ORGANIZATION% - recipient organization; %PHONE% - recipient phone number; %ADDRESS% - recipient mailing address; %CITY% - recipient city; %STATE% - recipient state; %ZIP% - recipient ZIP code; %COUNTRY% - recipient country; %WEBSITE% - recipient web site; %FIELD1% - recipient custom field1; %FIELD2% - recipient custom field1; %FIELD3% - recipient custom field1; %FIELD4% - recipient custom field1; %FIELD5% - recipient custom field1; %SUBSCRIBED% - recipient record creation date and time; %MODIFIED% - recipient record last modification date and time; %SENT% - date and time when recipient received last message. Remember, all the recipient fields can be renamed or hidden using Options->Recipient Fields tab. If you have renamed the fields, use the new field names in your messages. For example if you use %TITLE% in your messages and then rename the field Title to Gender, you will need to use %GENDER% instead of %TITLE%. If you have hidden a field, you will not be able to use its macro in your messages. See also:
List of recipients. List of messages. User interface.
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Mailer Manual

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Mailer Manual

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Table of Contents

Advanced Emailer Help

About the program

About the program Detailed information about this software:

About the program. How to register. Technical support.

Advanced Emailer Help

Purpose of the program

Examples of legal usage:

About the program. How to register. Technical support.

Advanced Emailer Help

What must I do if I have got a problem

About the program. Purpose of the program. How to register.

Advanced Emailer Help

Top Previous Next

Use the following URL to register the program:

Registration Form: http://www.emailarms.com/buy/advanced_emailer.html

About the program. Purpose of the program. User interface.

Advanced Emailer Help

About the user interface

Advanced Emailer Help

About the user interface

About the program. Purpose of the program.

Advanced Emailer Help

To add a macro you can use one of the following ways:

Advanced Emailer Help

Advanced Emailer Help

Advanced Emailer Help

How to send messages. How to create a mailing list. User interface.

Advanced Emailer Help

Advanced Emailer Help

Enabled - Use this check box to enable or disable the recipient.

List of recipients. Macro definitions. User interface.

Advanced Emailer Help

List of recipients. Macro definitions. User interface.

Advanced Emailer Help

Your message is ready

Advanced Emailer Help

List of messages. How to work with macro definitions. User interface.

Advanced Emailer Help

Macro definitions. User interface.

Advanced Emailer Help

List of recipients. Macro definitions. User interface.

Advanced Emailer Help

List of recipients. Macro definitions. User interface.

Advanced Emailer Help

Advanced Emailer Help

Subscribe User interface.

Advanced Emailer Help

Format of lines of the output file:

About the program. Purpose of the program. How to register.

Advanced Emailer Help

Format of lines of the source file:

About the program. Purpose of the program. How to register.

Advanced Emailer Help

Advanced Emailer Help

Advanced Emailer Help

Advanced Emailer Help

List of recipients. Macro definitions. User interface.

Advanced Emailer Help

How to import and export addresses

This is an example of a line of the file:

About the program. Purpose of the program. How to register.

Advanced Emailer Help