SPOUTS OF IMAN PRESCHOOL PARENT HANDBOOK

Updated 1/16/2012

Table of Contents

PHILOSOPHY STATEMENT .................................................................................. 5 PROGRAM CURRICULUM ...................................................................................... 5 GUIDANCE ................................................................................................................. 6 RELATIONSHIP WITH PARENTS ........................................................................ 7
Communication ............................................................................................................. 7 Grievances ..................................................................................................................... 7

REGISTRATION POLICIES .................................................................................... 8

Admission ...................................................................................................................... 8 Enrolment...................................................................................................................... 8 Registration Process ...................................................................................................... 8 Waitlist .......................................................................................................................... 9

PRESCHOOL FEES ................................................................................................... 9

Deposit .......................................................................................................................... 9 Monthly fees ................................................................................................................. 9 Subsidy .......................................................................................................................... 9 Late Fee ......................................................................................................................... 9
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Child Withdrawal ........................................................................................................... 9

CHALLENGING BEHAVIOURS .............................................................................. 9

Termination of Client Services ......................................................................................10 Parent/Guardian Contract ............................................................................................10

GRADUAL ENTRY ................................................................................................. 11

Probation Period ..........................................................................................................11

HOURS OF OPERATION ...................................................................................... 11

Closures ........................................................................................................................11 Extreme Weather Protocol ...........................................................................................12

VISITORS ................................................................................................................ 12
Open Door Policy ..........................................................................................................12 Parent Participation......................................................................................................12 Practicum Students.......................................................................................................13 Volunteers ....................................................................................................................13 Substitute Teachers ......................................................................................................13 Support Professionals ...................................................................................................13

ARRIVAL AND DEPARTURE PROCEDURES .................................................. 13

Parking .........................................................................................................................13 Arrival...........................................................................................................................13
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Departure .....................................................................................................................13

DURING THE PROGRAM .................................................................................... 14

Snack ............................................................................................................................14 Birthdays & Special Events............................................................................................14 Clothing ........................................................................................................................14 Toys from home ...........................................................................................................15

HEALTH .................................................................................................................. 15
Exclusion from Outdoor Play ........................................................................................15 When to keep your child home: ....................................................................................15 Child Abuse...................................................................................................................16

SAFETY POLICIES ................................................................................................. 16

Release of a child ..........................................................................................................16 Custody Agreements ....................................................................................................17 Field Trips and Outings .................................................................................................17 Spontaneous Outings....................................................................................................17

EMERGENCY PROCEDURES .............................................................................. 17

Earthquake/Emergency Kits..........................................................................................17

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Spouts of Iman Parent Handbook

Philosophy Statement
During the early years, children develop interests, construct their own identities and understandings of the world around them and develop a sense of belonging. All children are naturally strong, capable learners worthy of our trust and support. We look to each child to help guide us in their learning. By providing a respectful and caring relationship with children and their families, we are able to work together on our goal to construct the curriculum and learning experiences relevant to children. We hope to achieve this goal by providing: An emergent CURRICULUM , that is, emerging from what is relevant to the child while emphasis on the capabilities of the child, A safe and supportive ENVIRONMENT where our children can learn and grow and that fosters empowering a child to feel confident in his/her capabilities that exists within them, GUIDANCE to assist the child to develop the essential social emotional skills that are necessary to form the foundation on which all learning is built and serve as their foundation for academic success in the later elementary school years.

We strive to provide a centre that is culturally appropriate. We make ourselves aware of the social and cultural contexts in which our children live and connect learning experiences that are meaningful, relevant, and respectful for the participating children and their families. This is especially important as our families come from a wide variety of cultural backgrounds. We hope to provide the foundation for the respect of self, of others, of learning, and of the environment that Allah (SWT) has created by encouraging our students to live in harmony with their Islamic beliefs in a non-Muslim society. We pray sincerely that Allah (SWT) will reward our efforts and our intentions.

Program Curriculum
At Sprouts of Iman Preschool, children gain all the skills needed for Kindergarten Readiness. The program will explore areas of the curriculum (math, art, literacy, social studies, dramatic play, gross/fine motor skills, Islamic Studies) based on the children's interests. The time period is based on how long the interest can be cultivated, so a certain topic could last one week or the whole year. As an example; the children demonstrate an interest in trucks, cars, and transportation, so we explore the subject over a month or two. We draw pictures of transportation methods (art, fine motor skills) and talk about how we and our families get around, how one child's father works at the airport, and where food really comes from and how it gets to us (social studies). We read books about trucks and transit (literacy) and built trains and buses out of blocks (gross motor, problem-solving). The kids bring a bunch of chairs together and pretended to fly to Makkah for Hajj on their 'plane' (dramatic play, Islamic Studies), and we even get a chance to sit down in a large group, sing a few rhymes about the subject and do a sink and float science experiment, etc,. We have discussions about transportation in other parts of the world and how the children come to school and the Masjid. An entire 5|Page

month or more may seem like a long time for children to explore a subject intently, but the children become so engaged the entire time that they learn an amazing amount and this knowledge that stays with them. That's the wonder of an emergent curriculum. Sample Schedule (this schedule is always flexible to meet the needs of the children, occurring not to a specific time but as the childrens interest dictate): Arrival- settling in to the centre Group time (welcoming children, discussion, introduce activities & ideas to children, literature, Islamic studies, etc.) Free play at curriculum centers, small group activities (science, literature, art project, etc.) Snack time Outdoor/gross motor skills/ nature study/gardening Small and/or large Group time Goodbyes Dismissal

Guidance
Guidance issues will be handled by observing and accommodating if necessary and by helping children communicate their needs. Teachers will always be clear about behavioral rules and expectations. Positive social skills are emphasized in our programs; some of the ways a teacher may guide a childs behavior could include: 1. Establishing clear, consistent & simple limits, & offering straightforward explanations for limits 2. Providing choices 3. Reinforcing appropriate behavior, with both words and gestures 4. Ignoring minor incidents 5. Providing reminders to clarify and reinforce limits 6. Redirecting the child to another activity 7. Modeling problem-solving skills 8. Using natural and logical consequences 9. Limiting the use of equipment 10. Removing the child from the situation 11. Providing opportunities for children to make amends

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Teachers will never yell, swear, call names or physically punish a child, or withhold basic rights as a consequence. Negative guidance such as withholding food/snack, isolation without a teacher present or belittling will not be tolerated by staff, volunteers or visitors to the centre. Positive guidance is supported by the educators by showing children how to be gentle with one another by using appropriate touch and sometimes by providing or suggesting another toy or activity if necessary. When a childs behavior requires guidance, the staff will use positive redirection, or give them an explanation of their inappropriate acts. As age appropriate, children in all programs are empowered by educators to use their language skills to manage their own problems.

Relationship with Parents

The relationship between child and parent is the primary and most important care giving relationship in the young childs life. We encourage parents to be involved and to know what is happening with our program. Parents are invited to participate in all aspects of programming and curriculum activities. We invite ongoing parent input through daily communication with staff, participation on field trips and attendance at all centers functions that are held at various points throughout the year

Communication
Communication with families is facilitated by the following measures: An open door policy which welcomes parents to visit your child any time during the day; A caring, loving, warm atmosphere; Well-informed, knowledgeable staff; Parent Handbook A carefully designed, responsive and developmentally appropriate curriculum; Daily communication regarding the child; Opportunities for parent participation; Collaborative relationships between parents and staff members which foster childrens development both at home and in the center. Parent- teacher casual interaction Parent-teacher intentional communication Parent-child classroom times Formal parent conferences

Grievances
The Centre strives to objectively and constructively deal with any grievances regarding our centre. The following procedure is to ensure parents grievances are dealt with fairly and promptly: Parents are encouraged to communicate with educators in their childs program on a day to day basis so that issues can be resolved immediately if they arise. Most problems can be solved in this manner. If they are not resolved by first talking to the immediate staff person, then the parent should address the issue with the Manager. If the problem is still not rectified then the following should apply: 7|Page

 A meeting will be arranged between the Centre Coordinator, manager and parent to discuss the issue. A record of the meeting will be made and both parties will receive a copy including next steps to rectify the situation (as required). The manager will discuss the issue with the staff person to whom the grievance is addressed and notify them about the plan to rectify the situation. If the parent is not satisfied that the grievance has been dealt with then the manager will be required to take further action and address the Board of Education with respect to further action.

Registration Policies
Admission
Enrolment in the program is open to the general public. The centre provides childcare services for 30 month (must
be 3yo by Dec 31) to Dec 31st of the year the child turns 5.

Enrolment
Enrolment in the program is administered by the manager. Families interested in the centre are required to schedule a tour with the manager to learn more about the programs and available spaces.

Registration Process
Priority is given in the following order: 1. Children of Employees of the BC Muslim School Programs 2. Children who have attended the BCMA Preschool program the previous year 3. Children who are enrolled to attend the following school year in the BC Muslim school Kindergarten program

4. Siblings of children currently enrolled in the BCMA Preschool program 5. In order received during registration 6. Waitlist applications Registration is not complete and will not commence until the following are received: o o o o o o Registration Form Emergency Consent Form, Parent consent forms Immunization Record Parent/Caregiver Contract Childcare Subsidy Request Confirmation (if applicable) Preschool deposit and postdated fees 8|Page

Waitlist
If the Centre is full, parents can register their child on the waiting list. The waitlist is by Application. There is a non-refundable $25 administration fee to go on the waitlist for two years. Centre and BCMS employees and existing families (i.e. families that already have a child in the centre) are exempt from the administrative fee. Priority will be given (in the following order) to employees, existing families and the general public.

Preschool Fees
Deposit
One months fee is required for deposit to hold your childs spot. This deposit will be applied to the last month of the school year, or returned if 60 days notice of withdrawal is received.

Monthly fees
Based on a Sept-June 10 month program and are divided into ten monthly payments. Post-dated cheques dated 1st of the month are required with the first payment due August 1st (which pays for September). We are unable to reduce fees for absences due to illness or vacation. Your monthly fee guarantees that your child retains his or her spot in the program. * Fees are subject to change and a minimum of two months notice of fee changes will be provided.

Subsidy
If a parent is obtaining subsidy, this must be arranged prior to enrollment, or they will be required to pay the full fees until subsidy information arrives. Parents will be responsible for all fees not covered by subsidy. Childcare subsidy is available through the Ministry of Children and Family Development http://www.mcf.gov.bc.ca/childcare/subsidy_promo.htm

Late Fee
Preschool ends at 11:30 and 3:00. If your child is picked up after these times a Late Fee will apply. $1.00 per minute thereafter, per child will be levied. Fees must be paid within 5 days of tardiness to your childs teacher.

Child Withdrawal
To withdraw from our preschool programs, parents must give one months notice at the beginning of the month. If written notice is not received by the first day of the month, the deposit will be withheld and no refund will be issued. No withdrawals are accepted for the months of May or June. In the case of a summer program withdrawal, written notice must be received by July 31st in order have all cheques returned.

CHALLENGING BEHAVIOURS
In preschool, we may encounter persistent behaviors that are severely disruptive and challenge the safety and security of a program. If a childs behavior is physically threatening to the well-being and safety of other children 9|Page

and/or staff and additional supports to accommodate the child are unavailable, the family and staff must enter into a dialogue to evaluate the situation. The evaluation process may include the following: The centre staff will complete observations on all children. If there is a child requiring continuous support, the observations on this child will be discussed with the enrolling parent/guardian. The goal would be to work together as a team with the family. A plan will be implemented to help the child and family. If the plan is not successful, the family will be consulted. Other options will be explored with the family.

Termination of Client Services

It is the Centres right and responsibility to terminate services to an enrolled family if: the family does not abide by the expectations set up in the Centres Operating Policies Manual and Parent Handbook fees for services are not current a family is physically or mentally harassing/abusive towards educators, other parents or a child at the preschool a childs behavior is severely disruptive and/or physically threatening to the other children and/or educators a childs needs require, on a continuing and consistent basis, an inordinate amount of educator time and attention when compared to the time and attention required to attend the needs of the other children. In the case of the above and prior to termination, the manager will meet with the family to seek a solution to the problem. If a reasonable solution cannot be found or if the solution, once tried, proves to be unsuccessful, If the family/guardian refuses to avail themselves of outreach and support systems available and, if staff feels resolution to the problem cannot be achieved in this setting, the family will be required to remove their child from the program.

Other conditions also include: Recurrent Late Pick Up: The centre is unable to satisfactorily resolve problems of Late Pick Up with a family. Payment in Arrears: Fees for service are not paid according to the signed Registration / Withdrawal / Cancelation form, Parent Agreement form incomplete or missing and successful resolution of differences cannot be achieved. Abuse and Harassment: A family member harasses, threatens abuse or commits a violent act towards a staff member, child or other family involved in the child care program. We have a zero tolerance policy towards abuse and harassment.

Parent/Guardian Contract
It is important that parents read and understand the Parent Handbook and Contract in its entirety as it is a legally binding document. The Centre will have a parent information meeting prior to them signing any documents to ensure they understand the content

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Gradual Entry
Gradual Entry occurs in all preschools. It provides an opportunity for the separation between you and your child to occur in a gradual and positive manner. This intake process also gives your child time to adjust to new routines, new activities and new people. This part of our program is scheduled so that each child will have an introduction within a small group before the entire group meets together as a class. Gradual Entry also provides the teachers with the opportunity to spend time with your child in a high adult-child ratio. This facilitates the beginning of a relationship between your child and their teachers. Once a child has been accepted into the centre, the manager will schedule a welcome interview with the parent and child. During this interview, the teacher will welcome the parent and child, review what is needed to begin school, and agree on a schedule for gradual entry. Different families will require different entry procedures, and the teacher will work with the parent and child to determine what will work best.

Probation Period
Once a child has been accepted into the childcare they will be placed on a 2 month probationary period. While the centre makes every effort to transition the child smoothly into the program, sometimes it is not a good fit for the child or the family. Additionally, staff will use proven guidance strategies and positive modeling to enable the child to display appropriate behavior and to be able to follow the routine of the center. After due consideration, during the period, the centre may ask the family to withdraw the child at any time. This may be for the following reasons (But not limited to): The child may not be ready for childcare. The child may be bullying other children. The child may be mistreating the toys and activities within the centre. The child may be putting others in harm (biting, hitting, kicking, punching, pulling hair, etc.)

Hours of Operation
The Centres general hours of operation are Monday through Friday
Morning Class 9:00am-11:30pm (early drop off 8:30, extra fee applies). Afternoon class 12:30pm-3:00pm.

Closures
The Centre is closed on the following dates: statutory holidays, Eid Holidays regular provincial government holidays staff professional days (2 per year) Winter Break Spring break Families will be given adequate notice of professional development days. Parents will be given adequate notice of all holiday closures. For purposes of daily program planning and management, parents will advise the manager or designated staff if their child will be arriving later than 9:00 a.m. Centre staff must be notified if a child is going to be absent and of the reason for the absence if health related.

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Extreme Weather Protocol

In the event of 'extreme' weather (snow, freezing rain, wide-spread flooding etc.), it is possible that the Centre will either: Not open for the day; The decision is based on a number of factors, including but not limited to the following: Weather and road conditions BC Muslim School closures The decision to close the Centre due to extreme weather will be made at the recommendation of the Manager and in concurrence BCMS Principle. The decision to not open will be made by 7:00am and the closure will be posted on the outside doors of the building and on the outgoing Centre voicemail. Every effort will be made to contact all families by telephone or email to inform them of the closure. Should extreme weather conditions require the Centre to close early, then parents or alternates will be contacted and the children would be required to be picked up as soon as possible. Children must be signed out before they can be released, as per normal procedure. Fees will not be refunded in the event of extreme weather closures.

Visitors
In the Centre, the manager and staff have overall responsibility for the program, teaching methods, discipline, and health and safety measures. Parents, practicum students, observing students and volunteers may be involved in a childs program from time to time. The manager has the responsibility for managing adult participation in children's programs.

Open Door Policy

Please feel free to drop by the room at anytime. Please check in with the Preschool teacher to ensure that your visit doesnt interfere with a pre-scheduled observation from health professionals. Your child will be delighted by your visit and will take pride in the opportunity to show you around. If we are involved in a Group Time on your arrival, please wait outside the room until it is over, as concentration is broken when adults walk in at this time. *PLEASE TURN OFF CELL PHONES WHEN YOU ARE IN THE CLASSROOM*

Parent Participation
Parent/Caregiver input is a welcomed part of our preschool program. Parents/Caregivers are welcome to volunteer in our program if they wish to. Our door is always open for those who would like to see their child in the classroom setting. Parents are requested to confirm with the centre Manager regarding time and dates of participation prior to volunteering.

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Practicum Students
Practicum students must present student Id upon entering the centre. A brief written introduction, identifying what school they are from and length of stay of the student and photo must be displayed on the Parent Communication board before beginning practicum. Visiting or practicum student wishes a child to participate in an academic research project require a note of explanation and permission slip to be given to the parents. Parents are under no obligation to sign.

Volunteers
ECE students and graduates working towards completing their 500 hours for licensing are welcome at the centre. CAPP hours may also be completed at the centre by community youth. All volunteers are required to submit a criminal record check to the Centre Manger at their expense.

Substitute Teachers
When a staff member becomes ill or is on vacations, a substitute teacher will be called to replace the staff member. All substitutes will be subject to the same qualifications as the normal operating staff, which will include a valid License to Practice ECE or an Assistant License to Practice, and will have been cleared by a medical practitioner and have had a criminal record check.

Support Professionals
This is an inclusive centre supporting children with varying abilities. Support workers, public health nurse, Speech and Language Pathologist, may attend during the centres operating time and may assist with the program

Arrival and Departure Procedures

Parking
Parking is available in front of the Mosque only. As the Elementary school is in session, use of the parking spaces directly in the front of the school is restricted to School Staff. Please do not temporally park in these stalls as it may interfere with School staff and School Buses.

Arrival
Sign your child into the classroom. We need your initials as well as the time that your child is arriving written down. Accompany your child into the preschool, allowing time for removing and hanging up his/her clothing. Stay with your child until teachers have greeted your child. If your child is going to be away, please call the Preschool and leave a message for your childs teacher.

Departure
Ensure that the adult picking up your child is authorized to do so, and that this person is at least 15 years of age.

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 Inform the teacher if the authorized adult is unable to pick up your child. Provide the name of the adult who will be picking up your child. This must be done in writing. (A teacher will ask to see picture I.D. if a person is unfamiliar to them). Pick up your child promptly at the end of class. We would appreciate a phone call If you are late, please call. Late fees will be charged. Typically, a verbal warning is given the first time you are late; then after that charges will be applied. Late charge: $1.00 per minute is the standard charge in a preschool setting.

During the Program

Snack
Eating with friends is an important part of each child's social development, however we do not encourage sharing of food due to potential for allergic reactions. As we are also a "Nut Free Zone" please do not send nuts/peanuts or nut products of any kind in your child's snack. We encourage nutritious snacks such as fruit, vegetables, cheese, crackers, and water. NO JUICE OR MILK PLEASE. Please make sure that all containers are labeled with your child's name. All for must be Halal.

Birthdays & Special Events

Birthdays are not celebrated at the Preschool. We request that families refrain from distributing birthday & party invitations through childrens cubbies or any other way inside the Preschool areas.

Clothing
Outdoor shoes must be removed prior to entering the preschool. Please remove your shoes and assist your child to remove their shoes. Indoor shoes must be left, labeled with the childs name in their cubby bin. It is important for children to have comfortable clothes that can be worn without worry of soiling or staining. Some materials used at the centre inevitably find themselves on childrens clothes, and stain. Accidents do happen. Please leave a complete change of clothes in your childs cubby in a Zip lock bag with your childs name on the outside: Underwear or Pull-ups w/ wipes Socks Pants/shorts Shirts, long & short sleeved It is policy that children wear closed-toe/heel shoes at preschool. NO SANDALS of any kind. Children should wear socks & shoes EVERYDAY. Licensing dictates that the children get outdoor time at some point of the program.

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Appropriate outdoor wear is ESSENTIAL as children spend time outdoors EVERYDAY, rain, sleet or shine. Depending on the season, please bring seasonal items such as: Rain hat Rain pants/suit a.k.a Muddy Buddies Rain boots Snow pants/suit Hat & gloves Warm coat Sun hat (Sunscreen your child prior to coming to the program) *PLEASE LABEL EVERYTHING with childs first and last name

Toys from home

It has been our experience that toys from home get lost or broken in the programs. They can be the cause for strong disagreements between children. We kindly request that you do not to bring in toys from home. Your support in this area is necessary in order for the flow of the program to be successful.

Health
Preventative health measures are necessary in the preschool setting. If your child is not well, please keep him/her home. We will contact you or your emergency contact if your child becomes ill at preschool. Please let us know if your child contracts, or has been exposed to, a communicable disease. A form will be given to parents in order to provide us with a current list of any medications, allergies, or medical concerns your child may have. Please keep us Informed of any changes in doctors, dentists, and your child's general health. Staff can refuse a child who is too ill to attend preschool, and may request medical clearance. Before we can administer any medication to your child at school, you and your doctor will be required to sign a consent form. Medication must be in the original Pharmaceutical container, and be accompanied by the doctor's instructions.

Exclusion from Outdoor Play

Taking children outdoors is recommended by the Community Care Facilities Licensing Branch for the prevention of respiratory infection. It is also an integral part of our program. No child will be excluded from outdoor activity as they will be closely supervised to ensure warmth and dryness and no exposure to harsh weather conditions. If a child is not well enough to be part of the Centre's program (i.e. outdoor play), he/she should be kept at home.

In order to protect your child and all children attending preschool, some health policies are necessary. If your child has any of the below symptoms, the policy will be enforced:

When to keep your child home:

SYMPTOMS POLICIES

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Temperature of 38 degrees or above Untreated eye infection (pink eye) Rashes

Child must be picked up immediately. Child may return after 8 hours of normal temperature without medication. (I.e. Childrens Tylenol, etc.) Child must take an antibiotic for a full day before returning to preschool.

Unidentified rashes need a doctors written confirmation that it is not contagious. If treatment is needed, child may return 12 hours after treatment has started. Child may return 24 hours after treatment. Child may return after 48 hours of no repeat Incident or with doctors confirmation that the condition is not contagious.

Scabies/Lice Diarrhea

Vomiting

Child may return after 48 hours of last vomit incident.

Chicken Pox . Strep throat/Tonsillitis

Parents will be notified for exposure. Child may return 5 days after the onset of the rash Child may return after 24 hours of treatment with medication. Sick child Parent will be notified and possibly a

Sick child

Parent will be notified and possibly asked to pick child up

Child Abuse
Children depend on others for their safety and well-being, and have the right to be protected from abuse and neglect. Staff is legally required, by the Child Family and Community Service Act, to report any suspected abuse or neglect to the Ministry for Child and Family Development (MCFD) Staff responsibility is to report any suspicious of, or disclosure of abuse. It is the responsibility of the MCFD to investigate and determine if abuse has occurred.

Safety Policies
Release of a child
Parents must make their presence known to a member of the staff when leaving and picking up a child. The parent is responsible to sign in a child when dropping them off and sign them out when picking them up.

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A child will not be allowed to leave the Centre with anyone not named as a responsible alternate in the childs registration packet unless there is written permission from the registered parent prior to the pickup.

Custody Agreements
When a Court Order exists regarding the visiting rights of the non-custodial parent, the information is recorded on the child's Enrolment Form and the non-custodial parent may pick up the child from the Centre according to enrolment instructions. Any other arrangement for pickup must be entered on the form by the custodial parent. A copy of the Court Order is necessary for office files.

Field Trips and Outings

Field trips are planned during the school year when they contribute to our curriculum goals. Advance notice is given for each event and parents are asked to accompany us to provide extra supervision. Parents are responsible for arranging their childs transportation to and from a field trip. Parents are also required to provide the appropriate child restraint according to their childs height and weight.

Spontaneous Outings
Emergency ID cards, a First Aid kit and cell phone will always be taken on outings. A Child Description check list will be completed by staff before any spontaneous outing occurs.

Emergency Procedures
We may need to evacuate the building in the unlikely event of a fire, gas leak or electrical power failure. It will be necessary for us to rehearse these procedures with the children periodically to help ensure their calm and safety. We do this in the Preschool and in conjunction with the BC Muslim school fire drills. If an emergency occurs and we have to evacuate, we will locate to the East side of the open cemented basketball court located directly in front of the BC Muslim High School. We will remain here until further direction from the BC Muslim School Principal.

Earthquake/Emergency Kits
Ever childs family must provide a personalized earthquake kit for their child. The centre will also have supplies. Please provide the following items should be placed in a labeled large Zip Lock bag: index card with the child's full name, address and home phone, as well as an out of province emergency contact a bottle of water dried food sank Family photos Band-aids A solar blanket Provide three (3) days' supply of any required medications, with clear instructions and labels with the medication name, and the child's name and expire date of medication Please bring your childs kit on the first day of school.

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