MINUTES

A meeting was held on 27th October, 2008 in the chamber of Regional Commissioner
during the visit of DRC officials to RRCO.

He welcomed the following officials to the meeting and informed that the meeting was
important as the Director initiated the DRC administrative officials to visit the Regional
Offices in person to discuss the issues and sort out doubts as well as update the staff-
strength data :

1. Mr. Lungten Tshering, Administrative Officer, DRC Hq.

2. Ms. Pema Choden, Personnel Officer, DRC Hq.
3. Mr. Wangchuk Thayey, Head od Customs & Excise Section
4. Ms. Tashi Pem, Head of BST Section
5. Mr. Ugyen Wangdi, Head of Tax Administration Section
6. Mr. D.B. Mongar, Offtg. Head of Revenue Accts & Audit Section
7. Mr. Kipchu Tshering, Unit Head of Excise Unit
8. Mr. Sonam Dorji, Officer In-charge, Checkpost
9. Mr. Chunjur Tshering, Unit Head of Import (TC)
10. Mr. D.R. Subba, Personnel & Administration Section

Departmental I/Card

In his briefing, Mr. Lungten Tshering, Adm. Officer of DRC said that the issue regarding
Departmental Identity Card was discussed in the last AGM, but issuance is still being
delayed as DRC is yet to receive changes in the designation for DRC employees from
RCSC. However, he assured to issue new I/Cards as early as possible once the DRC
fulfills the requirement.

Performance Review

Referring to the recent guidelines issued by DRC, Ms. Pema Choden, Personnel Officer
of DRC informed that the dateline set for submission of Performance Review reports for
the purpose of promotion shall be strictly followed from next process of promotion cases
leaving alone the present cases of promotion cases due for January, 2009. On this, the
Regional Commissioner informed the DRC officials that the guidelines or instructions
issued by DRC have been disseminated to all after thoroughly discussing among the
senior officials of the RRCO.

Ms. Choden informed that there are also instances where they have to make corrections
in the performance evaluation report forms of mistaken on the signing part of the form,
which should be well taken care of while processing as per PCS Manual especially for
department/ ministry level promotion. The RRCO, in this connection, suggested that a
workshop needs to be conducted to educate and familiarize RRCO officials with the
correct procedure of completing forms.
She further mentioned that an official due for promotion should have “outstanding” rating
based on his/her performance, while on the other hand the office should withhold
processing promotion cases of personnel with low rated evaluation.

Promotion

Ms. Pema Choden suggested to depute an official from every Regional Office to submit
and process documents for promotion of Regional staff.