Académique Documents
Professionnel Documents
Culture Documents
Help Manual
for
OpenOffice.org - Impress
Compiled By:
Mushtaque Asghar Shaikh
Table of Contents
Unit 1: OpenOffice.org – Impress – An Introduction.....................................................................................................4
1.1 What is OpenOffice.org – Impress?..................................................................................................................4
1.2 Basic Screen Elements.....................................................................................................................................4
1.3 Presentation Basics...........................................................................................................................................5
1.4 Main Toolbars....................................................................................................................................................6
Unit 2: Lets Get Start – 1, 2, 3 GO!!!............................................................................................................................9
2.1 Understanding File Terms.................................................................................................................................9
2.1 Creating an Empty Presentation Using AutoPilot...........................................................................................10
2.2 Slide Layouts...................................................................................................................................................13
2.3 Saving a Presentation.....................................................................................................................................14
2.4 Closing an Impress Presentation....................................................................................................................16
2.5 Opening an Impress Presentation..................................................................................................................16
2.6 Opening a Presentation Using the AutoPilot...................................................................................................17
Unit 3: Working with Presentations............................................................................................................................19
3.1 Navigate between slides in a presentation.....................................................................................................19
3.2 Inserting a slide in a presentation...................................................................................................................20
3.3 Inserting a duplicate slide in a presentation....................................................................................................21
3.4 Deleting a slide in a presentation....................................................................................................................23
3.5 Moving a slide in a presentation......................................................................................................................24
Unit 4: Working with Workspaces / Presentation Views.............................................................................................25
4.1 The Normal View.............................................................................................................................................25
4.2 The Outline View.............................................................................................................................................26
4.3 The Slide Sorter View......................................................................................................................................27
4.4 The Slide Show View......................................................................................................................................28
4.5 The Notes Page View......................................................................................................................................29
4.6 The Handout View...........................................................................................................................................30
4.7 The Master View..............................................................................................................................................31
Unit 5: Working with Presentation Elements..............................................................................................................33
5.1 Working with Text (Text box)...........................................................................................................................33
5.2 Working with Fontwork (WordArt Gallery).......................................................................................................35
5.3 Working with Images.......................................................................................................................................36
5.4 Working with Bullets & Numbers.....................................................................................................................37
5.5 Working with Tables & Spreadsheets..............................................................................................................38
OpenOffice.org – Impress Page 2 of 62 By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::.
Learning OpenOffice.org – Impress
8 5
Paste Places the objects that was cut / copied at the current position.
Formatting Copies the formatting of the selected text.
Paintbrush
Undo Reverses the last command(s) or entry you typed.
Redo Reverses the action of the last Undo Command(s).
Hyperlink Cuts the selected object and puts it in Clipboard.
2.On the AutoPilot Presentation dialogue box, click on the Empty Presentation radio button.
3.Click the Next button to display the second screen of the wizard. This is where you can define
the slide design.
4.Click in the Select a slide design drop-down button to select either "Presentations" or
"Presentation Backgrounds."
5.Select a secondary choice to use in the presentation. The topics displayed in that selection
area, beneath the Select a slide design field, are dependent on what you have selected in the
Select a slide design field. The Presentation Background choices are visually-formatted
templates. The Presentation choices contain pre-written slide content.
Condition Result
If Presentation Secondary choices include:
Backgrounds is Dark Blue With Orange
selected, Subtle Accents
If Presentations is Secondary choices include:
selected, Introducing a New Product
Recommendation of a Strategy
Table 6: Type of Presentation Backgrounds
6.Under Select a Slide Transition, click in the drop-down area to select any of the 57 available
Effect transitions. The white area of the screen provides an illustration of the each effect as you
scroll through the available choices.
7.Under Select a Slide Transition, click in the drop-down area to select the Speed of the slide
transition (Slow, Medium, or Fast).
8.Under Select the presentation type, select either Default or Automatic to define whether the
presenter will manually advance slides in the presentation (default), or whether the slides will
automatically advance based on Duration of page and Duration of pause timing definitions.
10.Simply done!
Title Slide Presents Title and Some Headings regarding Main Title.
Title, Text Presents Title and some description regarding that title.
Title, 2 Text Presents Title and some description regarding that title in 2 Text
Blocks Blocks.
Title, Object Presents Title and any kind of (OLE) object that you want to display.
Title, Chart Presents Title and Chart regarding any facts and figures.
Title, Text, Presents Title, Clip Art (Image) and some textual description.
Clipart
If the title bar contains some name other than Untitled 1 – OpenOffice.org, you know that you have
already named and saved the file. The document in the example below is named, My First Impress
Presentation.odp.
2.Provide the File name and Save as type and press Save button in Save As dialog box.
3.Simply done!
3.Simply done!
3.Select the file and click on Open button. File will be in front of you in Impress Window.
4.OR Finally simplest method to open a presentation is to press Ctrl+O & select the file name
from Open dialogue box.
5.Simply done!
Navigator offers facility to move from one slide to other by just making a Double Click over title of the
Slide. Given below is the specimen illustration to demonstrate the Navigator.
Illustration 3: Navigator Window to move accross the Illustration 4: How to open Navigator
presentation! Window from Menu!
3. A Blank presentation slide will be added just after the current selected slide.
4. Simply done!
Method 2:
1. Right Click in Blank Area between two slides in the Slide bar towards left side of the screen.
2. Click on New Slide option.
3. A Blank Slide will be inserted between the two slides. Simply done!
OpenOffice.org – Impress Page 20 of 62 By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::.
Learning OpenOffice.org – Impress
Illustration 9: Right Click and Click on Illustration 10: Right Click in blank area Illustration 11: Here you can see the
Copy option to copy the Slide and click on Paste option Newly Pasted Slide - Duplicate Slide
Illustration 12: Deleting a slide from menu Illustration 13: Deleting a Slide from Slide bar
Illustration 14: Click on specific slide Illustration 15: Use Drag & Drop Illustration 16: Release the Mouse and
and hold on the Left Mouse Button Technque to place the Slide see the Result! Here it is!
Method 2:
1. Right Click on a slide in the Slide bar & click on Cut option.
2. Now Right Click in Blank Area in the Slide bar & click on Paste option.
3. Selected slide is moved from original position to your selected place. Simply done!
OpenOffice.org – Impress Page 24 of 62 By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::.
Learning OpenOffice.org – Impress
Illustration 20: Slide Show View - Displays presentation's full screen view on screen
To exit from Slide Show, press Esc (Escape) key from Keyboard or choose End Show from
context menu.
Illustration 22: Handout Page View - Worspace for making handouts if a presentation
The elements that you add to the Master View - such as a company logo, background, and font
colour - will be applied to all of your slides.
How a Master View is presented in your presentation depends on how the presentation was
initially created. Empty presentations generate a Master View with a plain, white background. On
slide 1 you saw a reference to “Click to add title” and “Click to add text.” These three elements –
background color and two text placeholders – are contained on the Master View. These three
elements are available on every new slide that you add to your presentation.
Please note that changes made to master slide will effect the complete presentation where
ever such kind of slide is used in the same presentation.
OpenOffice.org – Impress Page 32 of 62 By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::.
Learning OpenOffice.org – Impress
Illustration 26: Click on Text Icon, and place it where you want to add Text
Illustration 27: Add Text to newly added text box & loose the focus!
Illustration 29: Add Text & Loose the focus - Simply Done!
Illustration 32: Right click and choose Copy OR Double Click to Inster an Image from Gallery
Illustration 35: Double-Click in the Slide and Add the Data in Spreadsheet!
Illustration 36: Here is the Result - Tabular Data is entered in the Spreadsheet!
OpenOffice.org – Impress Page 38 of 62 By: Mushtaque Asghar Shaikh
.:: The First MicroFinanceBank Limited ::.
Learning OpenOffice.org – Impress
Column Chart A column chart uses vertical bars or columns to display values over
different categories. This chart shows variation in value over time.
Bar Chart A bar chart is similar to a column chart except these use horizontal
instead of vertical bars. Like the column chart, the bar chart shows
variation in value over time.
Line Chart A line chart shows trends and variations in data over time. A line chart
displays a series of points that are connected over time.
Pie Chart A pie chart displays the contribution of each value to the total. Pie
charts are a very effective way to display information when you want to
represent different parts of the whole, or the percentages of a total.
Other Charts Some of the other charts that you can create in Impress include XY
Chart, Net chart, Stock chart, Line (3D) chart, Area (3D) chart, Bar
(3D) chart, Column (3D) chart, and Pie (3D) charts.
5.6.b Identifying the Parts of a Chart
Y-Axix
Value Legend
Data
Series
Source Data
The range of cells that make up a chart. The chart is updated automatically whenever the
information in these cells change.
Legend
The chart key lists each colour and identifies what that colour represents on the chart.
Axis
The vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y-Axis, and
the horizontal axis is referred to as the X-Axis.
Data Series
The actual charted values, usually rows or columns of the source data.
Y-Axis - Value Axis
The axis that represents the values or units of the source data.
X-Axis - Category Axis
The axis identifies each data series.
5.6.c Identifying the Parts of a Chart
Impress allows you to insert charts into your slide presentation to display different types of
information to your audience.
1. Insert a new slide or navigate to the slide where you want to insert the chart.
2. Choose Insert → Chart from Menu OR Double-Click in the Title, Chart Slide (Layout).
3. Impress will show following screen in front of you. Click on Icon to Add Tabular Data.
7. Simply done!
3. Now select Animation Type & Animation Speed from Custom Animation dialog box.
2. If you have set up the presentation to advance manually, click the mouse, press the Page
Down button, or press the Enter key to advance to the next slide. You can move
backward one slide at a time using the Page Up button.
3. Press the ESC button at any time to exit the slide show.
NOTE: If you have set the slides to advance automatically (see lesson 16), you don't need to click
through the slides. Just sit back and enjoy the show as the slides automatically advance
according to the time sequence you have defined. At the end of the show, click the left mouse
button to return to Impress.
Unit 7: Printing
7.1 Printing a Presentation
Printing an Impress presentation is much like printing in other OpenOffice.org applications, like
Writer or Calc, or even like Microsoft Word or Microsoft Excel. Impress defaults to printing the
entire presentation. However, Impress also allows you to print select slides in a presentation.
To print a presentation:
1. Choose File Print from the menu bar.
2. The Print dialog box opens.
3. Specify the printer Name where you want to print your presentation.
4. Click to add a check mark in the Print to file field only if you are going to print the
presentation to a computer file and not to a printer. A Save As dialog box will open to save
a .PRN format file to any location that you choose. A .PRN file is a special type of file that
contains instructions for a printer (e.g., tells the printer what to print on the page, where to
print, which paper tray to use, paper size, and other controls
5. In Print Range, choose whether you want to print All pages or a certain range of Pages,
where n and y are the beginning and ending page numbers.
6. Choose the Number of Copies that you want to print by clicking the up or down arrows.
7. Click the OK button to print the spreadsheet.
8. Only the area that you define in the print range will print when you send the presentation
to the printer for printing.
3. Specify the printer Name where you want to print your presentation.
4. Click to add a check mark in the Print to file field only if you want to print your presentation to a
computer file and not to a printer. A Save As dialog box will open to save a .PRN format file to any
location that you choose. (A .PRN file is a special type of file that contains instructions for a
printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is
and a number of other controls.)
5. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n
and y are the beginning and ending page numbers.
6. Choose the Number of Copies to print by clicking on the up or down arrows.
7. Click the Options button to display the Printer Options dialog box.
8. Specify the printer Name where you want to print your presentation.
9. Click to add a check mark in the Print to file field only if you want to print your presentation to a
computer file and not to a printer. A Save As dialogged box will open to save a .PRN format file to
any location that you choose. (A .PRN file is a special type of file that contains instructions for a
printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is
and a number of other controls.)
10. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n
and y are the beginning and ending page numbers.
11. Choose the Number of Copies to print by clicking on the up or down arrows.
12. Click the Options button to display the Printer Options dialog box.
13. Click to select either Drawing, Notes, Handouts, or Outline on the Printer Options dialog box.
3. In the Look-in list, click the drive, folder, or Internet location that contains the file you want
to open.
4. If you have created any folders, look in the folder list, and open the folder that contains
the file. Once the file is displayed, click on the file you want to open.
5. Click in the Files of Type drop-down menu and select any of the following choices:
2. The Save As dialogue box appears. Click on the Save In: drop-down menu and find the
location where you want to save the file.
3. Type a name for your file in the File Name: box.
4. Click in the Save As type drop-down menu and select any of the following choices:
2. PDF Options Dialogue Box opens. Set the parameter as per requirement or leave it as it
is and click on Export button.
4. Click on Save In from the drop-down menu and locate where you would like to save your
file. Choose 3 ½ Floppy (A:) to save the file to a floppy disk or My Documents to save
the file to your computer.
5. Type a name for your file in the File Name: box.
6. Click the Save button.
Notice that File Format field of the Export Dialogue Box is pre-filled with "PDF – Portable
Document Format (.pdf)"”. You can open any PDF file that you create in Impress with Adobe
Acrobat Reader.
show.
Ctrl +Page Up Go to the previous slide.
Ctrl +Page Down Go to the next slide.
B or . Show black screen until next key or
mouse wheel event.
W or , Show white screen until next key or
mouse wheel event.
horizontally or vertically.
Ctrl + drag Hold down Ctrl and drag an object to create a copy of
(with Copy the object.
when moving
option active)
Alt Key Hold down Alt to draw or resize objects by dragging
from the center of the object outward.
Alt key+click Select the object behind the currently selected object.
Alt+Shift+click Select the object in front of the currently selected
object.
Shift+click Select adjacent items or a text passage. Click at the
start of a selection, move to the end of the selection,
and then hold down Shift while you click.
Shift+drag Hold down Shift while dragging to resize an object to
(when resizing) maintain the proportions of the object.
Tab key Select objects in the order in which they were created.
Shift+Tab Select objects in the reverse order in which they were
created.
Escape Exit current mode.
Enter Activate a placeholder object in a new presentation
(only if the frame is selected).
Ctrl+Enter Moves to the next text object on the slide.
If there are no text objects on the slide, or if you
reached the last text object, a new slide is inserted
after the current slide. The new slide uses the same
layout as the current slide.
PageUp Switch to the previous slide. No function on the first
slide.
PageDown Switch to the next slide. No function on the last slide.