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Automatic Payment

Program
{0}." type=hidden {0}-{1} of {2} pages containing {3}." type=hidden Page restrictions apply Added by Sridevi, last edited by Sai Krishna Vallurupalli on Jan 25, 2010 (view change) Comment: Customizing the Payment Program program configuration involves determining: What is to be paid - To do this, need to specify rules according to which the open items are selected and grouped for payment? When payment is carried out - due date of the open items determines when payment is carried out. However, can specify the payment deadline in more detail via configuration. To whom the payment is made. - specifying the payee. How the payment is made - determining rules that are used to select a payment method. From where the payment is made - determine rules that are used to select a bank and a bank account for the payment. T-code: FBZP Company Code Parameters

Values Entered
The company code parameters are configured - Specifying company codes involved in automatic payments and company code making payments - Maintain general information The sender and paying company codes are generally the same Payment Method Parameters The payment method is the procedure such as check, transfer, or bills of exchange, by which payments are made. The following payment methods are usual in Accounts Payable and Accounts Receivable: Accounts Payable: Check, Transfer, Postal Giro transfer, Bills of Exchange, Check/Bills of Exchange

Accounts Receivable: Bank collection, Bank direct debit, Refund by check, Refund by bank transfer, Bank Bills, bill of exchange payment request Payment method defined in two steps: - First, define payment method for each country. Define the payment methods you use for each company code E.g. Payment Method in Country Desription: Check Pmt method for: Outgoing Payments Payment Method Clasification: Check Required Master Data: Address Doc type for payment : ZP Clearing doc type: ZV Pmt Medium program: RFFOUS_C (if you wnat to customize change accordingly) Currency config: None Note to payee: None Payment Method in Company Code Minimum amount: 1.00 Maximum amount: 99999,999,999.00 Foreign business partner allowed: yes Foreign currency allowed: yes Bank selection control: No optimization Form of payment medium: F110_IN_CHECK (if you want to customize change accordingly) Drawer: Give complete address Correspondence: K1 Note to payee line items: None Payment Advice output: Always Payment advice Payment Method Parameters Before configuration of payment program, house banks should be defined. Ranking Order Payment Method: C Rank ORder: 1 House Bank: HB01 Bank Accounts House Bank: HB01 Payment Method: C Currency: Blank Account ID: HBAD Bank Sub account: GL account number Available Amount House Bank: HB01 Account ID: HBAD Days: 999

Currency: INR Available Amount: 999,999,999.00 Schedule Incoming payment: Blank Value Date: Payment Method: C House bank: HB01 Account ID: HBAD Value Amount: 999,999,999.00 Curreny: INR Days: 999 House Bank Country: IN Bank Key: Give the key Bank Account: Give the account number currency:

Important

Purchase Voucher is a document includes the purchasing goods information in detail. When goods are purchased for cash, cheque or DD from the vendor, the entry is performed on the basis of this transaction and recorded in this payment voucher

Debit Note and Credit note As we know we carry on business and recording transaction which mainly inculde sales and purchases we make. So the debit note is raised when we return the good which we have purchased , and credit note is raised when we receive the goods which may be damaged in trasit by the customer, when sales are made. so in simple, debit note is one for return the goods when purchased, and credit is one for receiving the goods from the customer for which we have sold

entries effect in trading account. this is the entries

Debit note = Purchases - purchase returns(Purchase return means debit note) eg: purchase - 100000 purchase returns - 10000(we raised a debit not for 10000) NOw purchase A/C dr - 100000 to bank A/C - 90000 to purchase returns - 10000. Credit note:Sales - sales returns(what amount we received from client) eg: sales - 200000 sales returns - 20000 (what amount we received from client) now entry sales A/c dr - 200000 to Bank A/c - 180000 to sales retuns - 20000

What is Vendor Reconciliation and how is it done ?

vendor reconciliation means statement showing difference of Company payable to vendor a/c balance & vendor outstanding bal. It is reconcile from both account bal company and vendor. If there is is any advance to vendor it will reduce the bal from company payble amount

Tables: Master data tables Transaction data tables

Mater data tables: G/L a/c: SKA1(chart of accounts) SKA2(Company Code) Vendor Master: LFA1(vendor general data) LFB1(Company code data) LFM1(Purchase organisation data) Customer master: KNA1(General data) KNB1(Company code data) KNVV(Sales related information) Assets: ANLA( Asset master record) ANLB(Asset master depreciation information) Cost Element: CSKB(cost element master) CSKS(cost centre master) CEPC(profit centre master) COAS(internal order master)

Transaction data tables: BKPF: Accounting document header table.

BSEG: Accounting document line item table. BSED: Accounting document tax related information. BSIS: G/L open item. BSAS: G/L cleared item. BSIK: Vendor open item. BSAK: Vendor cleared item. BSID: Customer open item. BSAD: Customer cleared item. TABA: Asset Depreciation Information. REGUH/REGUP: Automatic payment related stored. PAVR: Cheques related information. T880: Company T001: Company code.

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Country Version India

A Country Version is designed specifically to cater the business operations of that country over and above the generic SAP system functionalities. It comprises of functionalities Links

degined for the laws and business practices pertaining to the country. Most of the country-specific functions for India relate to Financials and Logistics. The main areas are as follows: Excise duty and the central value-added tax system (CENVAT) Withholding tax (also known as tax deducted at source) Sales tax Maintenance and printing of statutory excise registers The official help documentation for Country Version India is here.

Operations Home ERP SD ERP MM ERP PP ERP QM ERP WM ERP TM Forums ERP General Forum ERP-MM Forum ERP-SD Forum ERP-PP Forum ERP-MM Forum

In Indian Taxing procedure, Excise Duty plays a vital role in manufacturing scenario's. Excise related configuration is known as CIN configuration. CIN Configuration is a topic in itself. Here is some information on CIN Configuration. While it may not appear understandable as given below, it will be understood better when you check on screen. Country Version India comes with four pricing procedures as follows: JINFAC (Sales from manufacturing plants) JINEXP (Export sales) JINDEP (Sales from depots) JINSTK (Stock transfers CIN: IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings > Maintain Excise Registrations Use In this IMG activity, you maintain the data relating to your excise registrations. Activities Enter each of your excise registrations, specifying a four-character code for each Excise Registration IDs In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations. Activities For each excise registration in your business create a registration ID and state: Which taxes the registration covers (additional excise duty, special excise duty, and cess)Fields for any taxes that are not covered will be hidden in transactions involving excise duty. The maximum number of items to be printed on each excise invoice Whether you are allowed partial CENVAT credits

Maintain Registration ID NUMBER, Excise code number, excise registration number Excise Registration Number A number assigned to each premises or location that has registered as a manufacturer with the excise authorities. Every entity with an excise registration number is required to keep its own excise books. ECC Number Specifies the organization's ECC number. Excise Registration Number A number assigned to each premises or location that has registered as a manufacturer with the excise authorities. Every entity with an excise registration number is required to keep its own excise books. Excise range: Specifies the excise range in whose area the excise registration is located. Excise Division Specifies the excise division in whose area the excise registration is located. Excise Collectorate The code of the excise collectorate in whose area the excise registration is located. Indicator for confirming AED usage Additional Excise Duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty. Example Additional Excise duty is leviable in case of textile products, tobacco and sugar. Similarly for SED CESS Number of Items in Excise Invoice Shows the maximum number of line items that the authorities allow per excise invoice. Dependencies This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements. This information is used to split the transfer postings' items into multiple subcontracting challans. Excise register set description Description of the excise registers set. Partial CENVAT Credit Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account. Dependencies When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value. This information is also shown when you post the vendor's excise invoice.

Maintain Company Code Settings Use In this IMG activity, you maintain the data relating to your company codes. Document Type for CENVAT Postings It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting. Indicator for providing debit account overwriting Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction. Automatic balance Indicator Excise year start month The calendar month marking the beginning of the excise year Use This start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization. Excise invoice selection procedure Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received. Number of excise invoices to be selected Indicates the number of excise invoices that needs to be selected in the excise invoice selection. Days to be considered for excise invoice selection Number of days from document date for excise invoice selection. Example If the value of this field is 20 and today is 28-03-97. The excise invoice selection will show the related invoices only for the period 08-03-97 to 28-03-97. Document type for TDS FI posting Financial accounting document type for TDS posting. Document type for FI posting on Utilisation Financial accounting document type for TDS posting. Indicator for item level excise duty round off This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done Rounding off of Excise duty for outgoing excise invoice

You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee. Immediate Credit on Capital Goods Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts. The rest is posted the CENVAT on hold account, for use in the following year. CVD Clearing Account Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction. Exchange rate type Key representing a type of exchange rate in the system. Use You enter the exchange rate type to store different exchange rates. Example You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts. Exchange rate type to be used for Export excise duty converts When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type. Maintain Plant Settings Use In this IMG activity, you maintain excise information relating to your plants. Plant Settings In this activity, you maintain excise information relating to your plants. Activities For each plant: ? Specify whether it is a manufacturing site or a depot. ? Assign it an excise registration ID. You can assign the same ID to more than one plant, if required. Depot Indicates that the plant in question is a depot. Dependencies Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation. Number of goods receipt per excise invoice. Multiple GR for one excise invoice, Single credit Multiple GR for one excise invoice, Multiple credit Maintain Excise Groups

Use In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work. Excise Groups In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group. Recommendation Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained. If your company has only one set of excise registers, then you need to maintain only one excise group. Activities 1. Create one excise group for each set of registers that you need to keep. 1. Assign the excise groups to plants. 2. Maintain whether this Excise group is for a depot or not. 3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to availa the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'. 4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI' 5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later. 6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up. 7. If the indicator 'Folio no create' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot. 8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step. 9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock . 10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers. 11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock. Excise Group Governs which set of excise registers a business transaction will be included in. Following is the relation between excise group, plant and registration. Dependencies In define excise groups in Customizing. Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to. At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group. Indicates that the plant in question is a depot.

Dependencies Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation. GR Per Excise Invoice Multiple GR for one excise invoice , Multiple credit Multiple GR for one excise invoice , Single Credit Create Excise Invoice Automatically Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice. The excise invoice is created in the background. Dependencies If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.

RG23D Sales Creation and posting option RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step. If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting. If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection. Default excise qty in GR If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.

Folio number for depo Posting If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice Also we can set indicator for creation of part 1 for: Blocked stock Stock transport order Consignment stock Maintain Series Groups Use In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents. Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.

Activities ? Define excise series groups based on type of outgoing document ? Assign series group to excise registration ID ? If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator. ? If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator. Example You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents. No account postings for CENVAT in sales cycle No utilization Flag If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator. IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings. Immediate Utilization of CENVAT Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization. If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account. Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program. Maintain Excise Duty Indicators Use In this IMG activity, you maintain the excise duty indicators. IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty > Select Tax Calculation Procedure Use In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India. ? If you use condition-based excise determination, use a copy of the tax procedure TAXINN. ? If you use formula-based excise determination, use a copy of the tax procedure TAXINJ. This tax procedure also supports condition-based excise determination, so that you can work with both concurrently. We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents. Maintain Excise Defaults Use In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination. Activities If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank. If you use formula-based excise determination, fill out all of the fields as follows: ? Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.

? Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess. ? Specify the conditions in the sales order that are used for excise rates. ? Specify the countervailing duty condition type used for import purchase orders. See also SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> ConditionBased Excise Determination and -> Formula-Based Excise Determination. IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty > Condition-Based Excise Determination Use When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique. Features The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable. Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty. When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records. Activities Customizing Make the settings in Customizing Basic? India?for Logistics - General, by choosing Taxes on Goods Movements Account? Excise Duties Using Condition Technique and ...?Settings Determination. These activities include one activity where you define a tax code for condition-based excise determination. Master Data Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each. Day-to-Day Activities When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created. When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice. Creating Condition Records for Excise Duty 1. In the command field, enter FV11 and choose . 2. Enter the condition type that you want to create a condition record for and choose . The Key Combination dialog box appears. 3. Select the combination of objects that you want to create the condition record for. On the dialog box, Control Code means "chapter ID." So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code. 4. Choose . 5. Enter data as required. In the Tax Code field, enter the dummy tax code that you have defined. 6. Save the condition record.

Formula-Based Excise Determination Use When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you. Prerequisites In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate Maintenance screen, which you can Master Data?access from the SAP Easy Access screen by choosing Indirect Taxes Excise Rate Maintenance.? You maintain the following types of data: ? Plant master data You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone. See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit). ? Vendor master data For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type - for example, whether the vendor is a manufacturer, a depot, or a firststage dealer. You must also stipulate if the vendor qualifies as a small-scale industry. For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator. ? Customer master data Similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status. Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator. ? Material master data Each material is assigned a chapter ID. ? Excise tax rate For every chapter ID and final excise duty indicator, you maintain the rate of excise duty. If your business only qualifies for partial CENVAT credit, you must customize your system accordingly. Activities Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows: 1. Looks up the customer master data to see what status you have assigned the customer. Let's assume you've assigned the customer status 3. 2. Looks up the plant master data to see what status you have assigned the plant. Similarly, your plant has status 2. 3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7. 4. The system determines the chapter ID of the ball bearing for the plant. Let's assume the chapter ID at plant for the ball bearings is 1000.01. 5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7. Define Tax Code for Purchasing Documents Use : In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents. Only carry out this activity if you use condition-based excise determination. Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.

Assign Tax Code to Company Codes Use In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used. Only carry out this activity if you use condition-based excise determination. Classify Condition Types Use In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method. The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here. In addition, when you create a purchasing document, the system only uses the condition types that you enter here. ? For taxes on purchases, use the condition types contained in the tax procedure. ? For taxes on sales, use the condition types contained in the pricing procedures. Standard settings The standard system comes with sample settings for the tax calculation procedures and pricing procedures. Use these settings as a basis for your own. IMG > Logistics - General > Tax On Goods Movement > India > Account Determination Define G/L Accounts for Taxes Use In this IMG activity, you specify which G/L accounts you will use to record which taxes. Requirements You have set up G/L accounts for each of the processing keys listed below. Activities Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification. ? VS1 (basic excise duty) ? VS2 (additional excise duty) ? VS3 (special excise duty) ? VS5 (sales tax setoff) ? MWS (central sales tax) ? MW3 (local sales tax) ? ESA (service tax) ? ESE (service tax expense) Specify Excise Accounts per Excise Transaction Use In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type. If you use subtransaction types, enter the accounts for each subtransaction type as well. Activities Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly. The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for

fortnightly payment. Example Excise TT DC ind Account name GRPO CR CENVAT clearing account GRPO CR RG 23 BED account GRPO DR CENVAT on hld account

Specify G/L Accounts per Excise Transaction Use In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts. When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the: ? Excise group ? Company code ? Chart of accounts Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types. Requirements You have already: ? Defined the G/L accounts ? Defined the excise groups ? Maintained the transaction accounts Activities For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for alltransactions. Note You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty. Config setting needed to be done in order to get the Excise Details Screen in Material Master. Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master. Following document helps you to do this configuration. ? Material Master ? Logistics General ?1. Go to IMG Define Structure of Data Screen for each?Configuring the Material master Screen Sequence. 2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame. 3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is "Foreign Trade: Import Data". Select the same and click on Subscreens in the left frame. 4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank. 5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 - 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205. 6. Save the setting. 7. Create a Material Master and check whether in Screen Foreign Trade - Import, Excise related subscreen appears.

Back to ERP Operation Home.

Transaction Codes for India Transaction Action J1I2 Prepare a sales tax register J1I3 Create outgoing excise invoices in batches J1I5 Update the RG 1 and Part I registers J1IEX Incoming Excise Invoices (central transaction) J1IEX_C Capture an incoming excise invoice (excise clerk) J1IEX_P Post an incoming excise invoice (excise supervisor) J1IF01 Create a subcontracting challan J1IF11 Change a subcontracting challan J1IF12 Display a subcontracting challan J1IF13 Complete, reverse, or recredit a subcontracting challan J1IFQ Reconcile quantities for subcontracting challans J1IFR List subcontracting challans J1IH Make a CENVAT adjustment posting J1IIN

Create an outgoing excise invoice J1IJ Assign excise invoices to a delivery for sales from depots J1INJV Adjust withholding tax Item J1INREP Reprint a withholding tax certificate for a vendor J1IQ Year-End Income Tax Depreciation Report J1IR Download register data J1IS Process an excise invoice (outgoing) for other movements J1IU Process exemption forms J1IW Verify and post an incoming excise invoice J1IX Create an incoming excise invoice (without reference to purchase order) J2I8 Transfer excise duty to CENVAT account J2IU Remit excise duty fortnightly J2I9 Monthly CENVAT return J1IG Excise invoice entry at depot J1IGA Create additional excise entry at depot J2I5

Extract data for excise registers J2I6 Print excise registers

How can we create upload A/c in sap? Are they normal GL A/c then which A/c group should be used for them.

Accounts are generally created through LSMW or BDC Batch Data Communication based upon the volume of the data. LSMW can handle less volume of data than BDC. Accounts are created under respective account groups as specified of the client. Anyhow these Account group are also created by the consultants hence we can not specify to which they are created.

There are two tax accounts link to same tax code in FTXP for different company codes, but in OB40 I only can assign one account to tax code. What's the difference between tax account in FTXP(define tax code for sales & purchase) and OB40(define tax account in posting)? FTXP is creation of tax code and ob40 is account key maintenance of GL Here account key is link for posting calculated taxes into respective GL Accounts. Can any one tell me how to create the variant for F110 program ? what could be the use variant ? Plz. give in details. Go to SE38 --> enter in your "Payment Medium Program" such as "RFFOUS_T" - > Select "Variants" --> Click on "Change" --> Enter new variant name into the field. --> Click on "Create" --> Now enter in all your parameters and save. You will now be able to use this variant in F110

hi any body help me what is app run how it works in f110

please help me It's is called the Automted payment program in SAP which is used to clear open items in vendor or customer a/c. Practically it is used to clear vendor open items automatically. You need to configure the APP before it can be used. Following are the steps need to configure the APP: Tcode:FBZP 1)All company codes(paying and sending co code) 2)Paying company code followed in the country 3)Payment method followed in the country(check, Bank transfer) 4)Payment method followed in the co code(Check, Bank transfer) 5)Bank Determination(Ranking order, available amount) 6)House Banks for payment you need to follow all the steps given above to run the APP program. The tcode to run APP program is F110

What is MIGO AND MIRO ? ISSUES RELATED TO THEM MIGO is Goods Received is posted Inventory a/c - - dr.(transaction key BSX in OBYC) To GR/IR a/c (transaction key WRX in OBYC) MIRO is Invoice Received GR/IR a/c- - - dr. To Vendor a/c Hey how to close last financial year and open new financial year for ASSET ACCOUNTING? Tcode AJAB to close the fiscal year and AJRW to open new fiscal year is there any alternate way for Field status Group.where we can suppress,optional and require entries can be done Thru Posting Keys we can control fields of document T-Code is OB41

How can I prioritize the vendors without using the account groups and how can I pay them via F110. We want to pay esteemed customers first, then less esteemed customers and then normal customers.

we can pay the customers accoring to the payment terms 0001 0002 0003 0004

what is document spliting? Document Splitting Is we have in New G/L Concepts ECC6.0, Splitting means when we create G/L a/c's its giving option to splite in to differante profit centre( Controlling), so when you post any entry to that G/l ac automatically it post in to profit center what ever you assigned( no need to create and assigne PC to G/L in controlling) Ex: Purchases A/c Dr--100 To VendorA/c----100 Its in splitting: Purchases A/c (Profit Center A --50) Purchases A/c (Profit Center B --50) To Vendor A/c--100 Is it possible to assign a auto cost center to a plant? If yes then how? Yes it's possible to dto assign cost center to Perticul;ar plant with use of transaction code OKB9 you can attach Default cost center for a costelement & Plant. What is business process? Tell me some processes? Hi, Business Process means Set of activities involved within the organization or outside the organization work together to produce the business out come for customer or our organization. This is more than enough for this question i think..

What are the noted items..How can we create? what are the advantages of Noted Items?

The company normally requires the customers to secure their credit lines with bank guarantees, cash bonds, personal guarantees and even letters of credit. Some of these documents however require monitoring since they usually have expiration period. The system provides monitoring of these noted items by allowing the user to create noted items for a particular customer. This would help the user monitor all these expiry periods, special notes, and other information the user deemed necessary to ensure full implementation of company controls. These noted items given by customers will increase the credit exposure as well. But BG/LC given to the customer by the company will not affect the credit exposure. The document entry of Noted Items is created by using T-Code F-49. Using Special G/L indicator G for Bank guarantee and L for Letter of Credit when noted items are received from customers. When BG is given to customers Special GL indicator Y maybe given.

In F110 - Automatic Payment Program, while setting parameters we need to put " Posting date for next payment run". Please explain what is the significance of putting that. Why is that required to be put? The significance is that the postingsof vendor which are not considered during the current payment run will be considered in the next payment run( If you have selected them while setting the parameters for the payment run ) What is the difference between the functions of T-code F-22 and FB70? Kindly explain in detail. F-22 t.code is Enter customer invoice for G/L header and line item details are in different screens Fb70 is Enter customer invoice through company code and for special G/L header and line item details could be entered in the same screen

In FI-MM integration we assign the Valuation modifier, and valuation class and G/L Account? from where and how the values of stock will come and post gl account. what is the job of the valuation class..and

movement type ... where we give the movement type.. valuation modifier means valuation area group code, where we will give this indicator.. In T code OBYC we will assign all the things. ie., valuation grouping code, valuation calss, General Modifier, Gl Account no. This valuation class is maintained in the material master. We can assign different "Material types" to "one GL account" and / or Different "GL accounts" to one "Material Type" with the help of Valuation class. Values of stock are changed in accordance to the transaction and its GL account in OBYC. Material unit price is maintained in Material master. When CO and PC are activated, the cost of the material is updated from cost estimate that is assigned in the material master under controlling tab. Movement types are assigned by SAP system to diferent different transactions (EX: migo, Miro, MB1B)

What does the Field Status Group Controls?

Ans: Field Status Group Controls the fields that have the statuses such as Suppressed, Display, Optional and Required. It is a mandatory field in General Ledger creation and it defines in which fields are displayed when you post business transactions to G/L account.

2
Give the Structure of an Organization of FI?
Ans:

3
Why do you use Special Periods and how many Normal and Special periods will be there in Fiscal Year and where do you Open and Close Periods?
Ans: Special Periods are used for posting tax and audit adjustments to a closed fiscal year and there will be 12 Normal Posting Periods and 4 Special Periods. Transaction Code OB52, PPV is used to open and close the periods based on a/c types considering GL Accounts.

4
What is document type control? What are the entries in Company Code Global Settings?
Ans: Vouchers containing line items and where Several Business Transaction can be identified particularly are known as document type. Document type controls the number ranges, Header part; IT controls the line item level. Coming to Global Settings it is a 4 digit Alphanumeric, Name of the Company, City, Country, Currency, Language and Address.

5
What does a Posting key control?
Ans: Posting Key is a 2 character numerical key and it is special classification key and it determines Account type; Debit/Credit posting, Field status of transaction. Posting Key controls the entry of line items.

6
How many charts accounts can be assigned to a company?
Ans: A charts account has to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings in this company code. They have the following options when using multiple company codes. This can use the same chart of accounts for all company codes If the company codes all have the same requirements for the chart of accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country. In addition to the operating chart of accounts, you can use two additional charts of accounts if the individual company codes need different charts of accounts, it can assign unto two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries. The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement, choose whether to balance the company codes, which use different charts of accounts together or separately.

7
What does a Chart of Accounts Contain?
Ans: Chart of a) b) c) Length d) e) Group f) Block Indicator. Accounts of Key Gl of Contain Account the Name Language Number Integration Accounts

Maintenance the Controlling Chat

8
Can a COA be assigned to several companies?
Ans: Yes. One COA can be assigned to several companies.

9
What does an account group control?
Ans: The Account Group Controls the Number Ranges of GL account, the account group determines the fields that can configure on the G/L master record. It is necessary to have at least two B/S and P&L a/c.

10
Can a reconciliation account be directly entering documents in that a/c?
Ans: It is not possible to use reconciliation account for direct posting since, When the data is posted into a subsidiary ledger, then the system would automatically posts the same data to the general ledger, each subsidiary ledger has more than one reconciliation accounts in the general ledger.

What is Residual and Part Payment?

Ans: The payment that clears original invoice with incoming amount and creates new line item for remaining outstanding amount is a Residual Payment, the payment that leaves the original invoice amount and creates new line item for incoming amount is known as Part Payment.

12
Where does the Field Status of GL Master Records control?
Ans: Field status of GL Master records is maintained by the field status variant since it maintains all Field Status Groups.

13
List the Segments of GL Master Record?
Ans: COA Segment Account Group, Nature of Account, Short Text, GL account long text, Trading Partner, Group Account Number. Company Code Segment, Account Currency Tax and Reconciliation account for account type OIM, FSG.

14
Why do the Field Status Group assigned to GL Master Record Controls?
Ans: Field Status Group is assigned to GL Master Record Controls since it controls the account assignments that are mode of the account. Specifically the field status group controls whether postings to const centers, internal order, profitability segments and so as they require and not allowed (suppressed), or optional.

15
Why does a group chart of Account is used and what is Country and operational chart of Account?
Ans: Chart of Account is used for consolidation of Company Codes and this is for group consolidation purpose. Where as the Operational Chart Of Account is for a day to day activities which is mandatory. Coming to COA it is used for legal specific requirement of each country, which is additional and optional.

16
What are the segments in a Customer Master Record?
Ans: The Segments in a Customer Master Record a) General Data Segment b) Company Code Segment and c) Sales are Segment. are:

17
What are the Segments in a Vendor Master Record?
Ans: The Segments in a Vendor Master Record are: General Data Segment Company Code Segment and Purchasing Organization Segment.

18
What does the Clearing Open Line Items and Open Line item Management means?
Ans: OIM allows displaying the open and cleared items and amounts in an account; it is used if an offsetting entry is made for every line item posted in the account. The account is reconciled and cleared against another account. Such as Salary clearing account and GR/IR Clearing account. And where as the open item management is a further re conciliation function.

19
What does the internal and external number ranges means?
Ans: The document, which was generated by the system automatically in a serial order allotting the next available progressive number, which should be numerical, is termed as Internal Number Range. The document generated manually by the end user. System will not lock automatically in this

case. So the user can pick the number randomly and it may be alpha numeric. So it was termed as External Number Range.

20
What is APC?
Ans: APC stands for Acquisition and Production costs. Acquisition means any asset, which you may, acquire/ purchase externally. It includes invoice price and other related exp. Associated with it like customs, octopi, freight that you add and arrive at total cost of acquisition for capitalization of the asset. For ex say a computer. The total cost which you incur for the acquisition of the computer including installation will be your APC Production cost means any asset, which is created internally within the organization. This is normally created by means of AUC and you go on adding cost to the AUC as and when you incur exp. for the same. For ex. say addition to the office building. Therefore APC includes any external acquisition or internal construction of exp., which needs to be capitalized.

What is Residual and Part Payment?

Ans: The payment that clears original invoice with incoming amount and creates new line item for remaining outstanding amount is a Residual Payment, the payment that leaves the original invoice amount and creates new line item for incoming amount is known as Part Payment.

22
What is the importance of baseline date in Automatic Payment Program Run?
Ans: In Automatic Payment Program Run the base line date helps to pick the relevant invoices for payments, during the Automatic Payment Program run when the invoices are pulled into the run, the system checks the Next Payment Date before picking the invoices to be paid. Since the Base line date is used to calculate the due date by taking into account the payment terms.

23
How does the Procurement Cycle run?
Ans: When a Sales Order is placed for a requirement made by a customer, then it is passed to create a purchase order this would depend upon the requirement. Then the value flow gets passed to Finance at the time of goods movement. In case of Sales Dept. the impact on Finance happens

only at the time of billing. The complete process explains about Procurement Cycle Run.

24
What is the difference between APC, Accumulated Depreciation and Depreciation?
Ans: APC would refer to Asset Transactions other than depreciation; Accumulated Depreciation is the total amount of depreciation calculated on a particular asset and Depreciation is a decrease in the value of an asset due to wear and tear.

25
What are the Journal entries passed in GR/IR?
Ans: The Journal entries are passed in GR/IR account to maintain the temporary record of flow, since during the time between the invoice being created and delivery of goods, there can be a timing difference, in order to accommodate this timing difference.

26
What are the accounting entries take place in MM and SD?
Ans: Value from MM to FI is defined in OBYC. on the material master the flow of values are assigned on the Costing, accounting, etc tabs where the system helps to post the necessary stock values into the appropriate GL accounts. Helps to determine, the GL accounts updated when there is a movement of goods.

1. What is ERP? Ans: ERP stands for Enterprise Resource Planning it is all with techniques and concepts for an integrated business, which results effectively in the use of management resources, efficiency of an enterprise. It has been targeted for various businesses and has been integrating information across the company from

manufacturing to small shops using ERP software. 2. What does SAP stand for?

Ans: SAP stands for Systems Applications and Products in Data Processing; it was started by five former IBM employees in Mannheim, Germany, states which is the worlds largest inter-enterprise software company in the year 1972. The original name of SAP in German is Systeme Anwendungen Produkte. 3. What is IDES? Ans: IDES stands for International Demonstration and Education System. It was only a demo system with all applications in order to learn faster and implementation. 4. What is SAP R/3 and what are application, database and presentation servers? Ans: SAP R/3 is a third generation system with highly integrated software modules that perform the business function based on multinational leading practice. The application, database and presentation servers are located at different system in R/3 system. Coming to the application layer of an R/3 System is made up of the application servers and the message server, it runs on application server, as well it communicates each other with presentation components, database using the message server. The complete data is stored in Centralized Server and that server is called as database server. 5. What is a Client? Ans: Abstract class is a class designed with implementation gaps for subclasses to fill in and is deliberately incomplete. 6. What is Customization and Configuration? Ans: The process of mapping SAP system to the business process by customizing or adapting the system to the business requirement. This process is known as Customization. Configuring the system in order to meet the needs of a business by using the existing data. 7. Some Important Transactions Codes of SAP? Ans: SPRO DEFINE ITEM CATEGORY MM01 CREATE MATERIAL MM02 MODIFY MATERIAL MM03 DISPLAY MATERIAL

VA01 CREATE ORDER VA02 CHANGE ORDER VA03 DISPLAY ORDER CA01 CREATE ROUTING CA02 EDIT ROUTING CA03 DISPLAY ROUTING O/S2 DEFINE SERIAL NO PROFILE O/S1 DEFINE CENTRAL CONTROL PARAMETERS FORSRNO SM30 TO REMOVE LOCK ENTRY