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ACTIVITY 1: INTRODUCTIONS

M I C R O S O F T O F F I C E 2007: I N T R O D U C T I O N T O W O R D (Slide 1): Time: 5-10 minutes Five minute greeting Name Goal for taking the class Description: Frustrating computer This class is a demonstration and practice class for moment patrons beginning to learn computers. The emphasis Exciting computer is on orientation to the software, cutting and pasting, moment

CurriculumMicrosoft Word 101

Students spend 5 minutes chatting about the four questions. Instructor facilitates short discussion. Instructor hints: Emphasize positive Write common goals on board Acknowledge experiences Encourage participation

text formatting, and saving files. Students should know how to use the mouse before they attend this class. Class Length: 2 hours Class Format: Demonstration and Practice

Required materials:

projector Instructor computer with Word 2007 15 handouts (file: Word_handout_101.doc)

Sign in sheet Evaluation link Schedule of upcoming classes Remote mouse and keyboard

Class Announcements
Class sign-up call 817-459-6985 or register online Upcoming schedule of classes Prerequisites have basic computer skills know how to use mouse Finalize attendance for session Goals: Create comfortable learning environment State the purposes / goals for learning Get to know everyone and create a learning team

Introductions

ACTIVITY 1: Introductions (See Side panel)


INTRODUCE
HANDOUT

Encourage students not to write too much Introduce homework sheet on the back

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M I C R O S O F T O F F I C E 2007: I N T R O D U C T I O N

TO

WORD

Class terminology

Just Click Click until you get the desire outcome. Click Press the left mouse button one time. Right-click press right mouse button 1 time to see a shortcut menu of commonly used items. Double-click Press the left mouse button twice quickly Cursor - the blinking line or the moving arrow that shows you where you are on the screen. Click and drag press left mouse button, hold & drag mouse pointer over an area of the screen

Why MS Word?
1. Microsoft Word is a word processer. Word is used to create and edit written documents. A word processor is the most commonly used software programs and people tend to learn how to use it first. 2. Word is a program by Microsoft. You can purchase Word separate or with a group of programs (called Office) that includes Excel, PowerPoint, and Outlook. 3. Microsoft Word contains many tools to make it easy to create electronic documents. Popular tools include spell checker, cut, copy, and paste. 4. Learn Word and its easier to learn other word processors like WordPerfect, Google Docs, Open Office etc.

Exploring MS Word
Goals: Get to know where important tools are located Understand the organization of Word

EXERCISE 1: EXPLORING

IN

WORD ( SEE

SIDE PANEL ON NEXT PAGE)

Word 2007 looks different from older versions.

TITLE BAR
At the top of the screen. Includes quick access toolbar, document title, program, and the minimize, restore, close buttons Compatibility Mode means the document open is in an older version of Word. Word is a multitasking program meaning more than one document can be open at a time

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M I C R O S O F T O F F I C E 2007: I N T R O D U C T I O N

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Minimize, maximize/restore, and close button Minimize, restore and close buttons control the size and appearance of the window. Blue question mark is the help button

Exercise 1: Explore
Open MS Word 2007 Double-click on the Microsoft Office Word 2007 icon located on the desktop or Click the Start menu, click All Programs and click Microsoft Office Word 2007 Find the title bar. What document is open? Minimize/Maximize the window Type your first & last name Press Enter twice Press the tab key and watch the change to the ruler Type random characters hitting the space bar occasionally for three lines of text (speed typing) Zoom out to 75% Change to draft view How many words did you type? Help button: Setting tabs

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M I C R O S O F T O F F I C E 2007: I N T R O D U C T I O N

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WORD

The ruler is found below the Ribbon. If your ruler is not visible: Click the View tab Click the check box for Ruler in the Show/Hide group

TEXT

AREA

Just below the ruler is a large white area called the text area. You type your document in the text area. As you type, your text will wrap to the next line automatically. The blinking vertical line in the upper-left corner of the text area is the insertion point.

SCROLL

BAR

Enables access to areas of a window that are too large to display. Scroll bars disappear or gray out when screen fits.

ZOOM SLIDER
Increases/ decreases the size of the view. Does not change how a document will print.

PAGE VIEW

BUTTONS

Print Layout - Shows the document as it will look when printed Reading Layout - Formats your screen to make reading your document more comfortable. Web Layout - See your document as it would appear on the Internet Outline View - Displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it. Draft View Used to quickly edit your document.

STATUS

BAR

At the bottom left of the window. Information about the current page and the number of words in your document. TIP: Change the display by right clicking on the Status bar & selecting options from the Customize Status Bar menu.

Office Button

Known as the file menu in previous versions of Word Important functions of the Office Button: New start new document Open open an existing or previously saved document Save save document Save As save same document under a different name

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M I C R O S O F T O F F I C E 2007: I N T R O D U C T I O N Print print document Close close active file Word Options controls overall program function, not specific to one document Check for updates by clicking Word options > Resources > Check for Updates Exit Word closes the program and asks to save any unsaved work

TO

WORD

EXERCISE 3: NAVIGATION
1. In Word PracticeDate 2. Move insertion point to the
line after your name 3. Type a fictional address 4. Hit enter twice after the address 5. Type To Whom it May Concern 6. Go to the end of the document (CTRL.END) 7. Type Sincerely 8. Click Undo 9. Type Thank you, 10.Save the file

QUICK ACCESS TOOLBAR


Located in upper left corner - right of the Office Button Contains commonly used buttons in Office (save, undo, & re-do) Can customize to buttons you use most often Office button > Word Options > Customize Or click the small arrow to the right of the quick access bar > More Commands To remove buttons: right click on the button to remove and click remove from quick access toolbar

EXERCISE 2: SAVING FILES


1. Use the open document Click the Office Button Click Save Click the Desktop icon File name, type word practice Click the Save button 2. Close word practice 3. Reopen word practice 4. Type todays date at top 5. Press Enter twice 6. Click the Office Button Click Save As Click the Desktop icon File name, type word practiceDate Click the Save button
Instructor hints: Ask students for examples of when to use save v. save as Teach students to CTRL S often Talk about autosave and good file names Talk about .txt files for resumes INSTRUCTOR PAGE 5
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SAVING

A FILE IN

MS WORD

Files are saved as .docx in MS Word 2007. Microsoft Word has the option to save documents in a variety of formats, including .doc, .txt, and .rtf. If you do not have Word 2007 on your personal computer or if you are unsure what version you may be working with, save the file in the Word 97-2003 version.

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M I C R O S O F T O F F I C E 2007: I N T R O D U C T I O N

TO

WORD

Previous page (Ctrl + Page Up) Start of Line (Home) End of line (End) Start of Document (Ctrl + Home) End of Document (Ctrl + End) Move insertion point (Left, Right, Up, Down arrows) Page Down (Page Down) Page Up (Page Up) The Undo button (the magic button)

EXERCISE 3: NAVIGATION
SELECTING
TEXT

Some call it highlighting, others call it selecting. Indicating what needs to change. Selecting text is often the first step in formatting or changing the appearance of text. There are many ways to select or highlight. Choose the method that you prefer and practice. Click and drag -Click and hold mouse button behind a word and drag to the beginning of that word more control. Double click on a word to select the entire word; triple click to select whole line Hold down Shift and use arrow keys or navigation keys CTRL > A to select all

MINI TOOLBAR
When you select text in any program in Microsoft Office 2007 a floating toolbar appears Displays commonly used formatting tools, such as bold, italics, fonts, font size and font color

THE RIBBON
Above the text are, contains most of Words tools. new for Office 2007 Seven tabs on the ribbon in Word (Home, Insert, Page Layout, References, Mailings, Review, and View) Each tab is divided into related groups Home tab is divided into Clipboard, Font, Paragraph, Styles, Editing groups Arrow symbols next to each group title open the dialog box for that group

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EXERCISE 4: FORMATTING TEXT

1. Open WordPracticeDate.doc R O S O F T O F F I C E 2007: I N T R O D U C T I O N T O W O R D MIC 2. Select all text (CTRL-A) 3. Change the font to Arial, 10 pt, blue color a. Talk about safe fonts and using the first letter of a font to navigate the list 4. Change the paragraph spacing to 1.5 5. Deselect the text (by clicking anywhere) 6. Select your first and last name 7. Use the mini toolbar (floats in the background) to Bold your name 8. Select and bold the date 9. Hit enter twice between the paragraph and your signature 10.Type Experience and hit enter 11.Type Education and hit enter 12.Type References and hit enter 13.Highlight all three previous lines and make them bullets 14.Move the indention marks on the rules to change the spacing on the bullets 15.Click the arrow next to the bullets and change the bullet style. 16.Save the file.

Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange References: Table of Contents, Footnotes, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros All these features work together to change the appearance of text in a document Select text and use the home tab on the ribbon to make changes to the font or paragraph. Most of the ribbon tools are toggles. Click them once to use and again to not use. Fonts are unique to the computer you use. There are 6-10 common fonts that are generally considered safe to use: Arial, Times, Comic Sans, Courier, and Verdana The small arrows in the lower right corner of each group offer more control Any tool with a small arrow on the right has more options. Make a mistake? Just Undo! Explore to learn more

Formatting Text

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EXERCISE 5: CUT, COPY

AND

17.Open WordPracticeDate.doc R O S O F T O F F I C E 2007: I N T R O D U C T I O N T O W O R D MIC 18.Select the paragraph text 19.Copy the paragraph text 20.Click below the bulleted list 21.Paste the paragraph copy after the bulleted list CUT, COPY AND PASTE 22.Open the clipboard to review items on Quickly edit your text using these three the clipboard 23.Save the file. commands. 24.Close MS Word CTRL X cuts selected text from the

PASTE

document & stores it (temporarily) on the clipboard CTRL C copies selected text, leaving the original & storing a duplicate on the clipboard CTRL V pastes the last item stored on the clipboard into the document Cut, Copy & paste are also available as home tab buttons (see clipboard) or by right clicking. Clipboard allows you to copy up to 24 multiple text and graphical items from Office documents or other programs and paste them into another Office document. Click the option arrow in the Clipboard group to see all 24 items on the clipboard.

EXERCISE 5: CUT, COPY

AND

PASTE

Class Wrap Up
Class sign-up call 817-459-6985 or register online Upcoming schedule of classes Recap what we learned Getting around in Word Finding help Formatting text Answer Questions Encourage PRACTICE! Present Evaluation and provide 5-10 minutes to complete

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