CB Meeting

26 April 2011
LDP Room MVP 217-218

Attendance/People in the Meeting:

Drew Copuyoc Nicole Reyes –OJT, late 7:43pm
Gio Alejo AJ Elicaño
Ian Agatep Nick Lucero – PROXIED by Milena Gamboa,
Steph Gumaru –OJT, late 7:00pm Late 6:26pm
Alwyn Chua Ken Abante – PROXIED by Eljohn Yee until
Alvin Yllana 7:23pm, Ken Abante arrived at 8:17pm
Joben Odulio Justin Tan – PROXIED by Kaira Osmeña
Cheth Mundin – OJT Late 6:37pm
Charm Chan Claudia Vega – Late 7:19pm
Cate Sison Ana Raymundo - ABSENT
Moses Albiento Alyssa Gaisano
Dan Remo Lance Viado – Late 7:39pm
Fara Supetran
Jenica Dizon

Video Recording? No
*Audio Recording? No
Time Start: 6:20pm
Time End: 9:18pm

Agenda:

1) Approval of 041311 Joint Session - CB meeting minutes (5 mins)

2) Approval of changes in Resolution on CB committee appointments and revisions (5 mins)
3) OrSem update c/o Misha (10 mins)
4) Emergency budget hearing for SOM SB c/o Steph (5 mins)
5) Resolution on CB Appointments Part 2 c/o Gio (10 mins)
6) Resolution on Inclusion of SB Chairs to CB meetings c/o Gio (5 mins)
7) Sanggunian Thrust Discussion 2 c/o Drew (45 mins)
8) PE Judo Removal (20 mins)
9) Gas Price Hike and Subsidies (20 mins)
10) Seniors Alliance formation c/o Drew (15 mins)
11) Project Approval Requirements c/o Drew (20 mins)
12) Sanggu Mentors/ Moderators c/o Drew (10 mins)
13) Important dates and reminders c/o Ian and Gio (10 mins)

 Reps Induction
 COA Open house
 Sanggu Shirts and Lanyards
 PMS
 Planning Seminar
 College Fair Condensed Prime
 Curriculum Committee
  Standards Committee

Minutes:

Gio Alejo discusses Parliamentary Procedures.

Prayer was led by Moses Albiento and the Philippine National Anthem was led by Charm Chan.

1) Approval of 041311 Joint Session – CB meeting minutes (5 mins)

Motion to approve the minutes of the meeting was made by Gio Alejo and seconded by Dan
Remo. There were no objections from the Central Board.

2) Approval of changes in Resolution on CB committee appointments and revisions (5 mins)

 Agatep: Two major revisions
o Acronym of CR to COR
o New standing committee CGA to CSPA
 Changes in CIP
 Like Committee on social involvement
 Work closely with DEA

Motion to approve the revisions in the Resolution on CB Committee appointments and revisions
was made by Charm Chan and seconded by Dan Remo. There were no objections from the
Central Board. Voting was done by show of hands. Results are shown below:

YES-14 NO
Gio Alejo
Ian Agatep
Steph Gumaru
Alwyn Chua
Alvin Yllana
Joben Odulio
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
Nicole Reyes
AJ Elicaño
Nick Lucero
Justin Tan

Resolution Status: Passed.

3) OrSem update c/o Misha (10 mins)

Misha not available so Fara and Alwyn updates us instead.

 Chua: Freshmen: 2,098

 Supetran:
o SOSE, SOH, SOSS invitations received
o OAA hasn’t give the final list of accepted people yet
 Alejo: Will Sanggu have a part in the tour?
 Chua: Yes, also ARSA and COA.
 Supetran: sent first batch of orsem letters already
 Chua:
o entertainments searching for lights and sounds plus orsem host
o Change layout of stage – E type
o All schools well represented in orsem host
 Supetran:
o TnT’s not yet final
o Secretariat
 Intact requirements for orsem – work closely with ADSA
 One cut maximum
 Means of Communication
o Y!M
o Y!Groups
o Website
o Volunteer Sign-ups

Motion to extend the discussion by 2 minutes was made by Ian Agatep and seconded by Gio
Alejo. There were no objections from the Central Board.

 Yllana: How’s security of OrSem?

 Chua: We have arranged the members already for security.
 Supetran: first orsem GA this Saturday
 Chua: Sanggu invited to join to know what’s happening in orsem

4) Emergency budget hearing for SOM SB c/o Steph (5 mins)

 Supetran:
o Overview
 June 10 – ORSEM
 Irwin theatre not included in budget
 Services and SMI
 810 freshmen
 Bulk of budget in food
 Core team: 28
 Ushers: 60
o Theme: IncepSOM
o Cost: total of Php 67,940.00
 Elicaño: Why do we need tarps if it’s part of OrSem?
 Sison: Freshmen don’t need a lot of advertisement because they’re already
interested and required to go.
 Supetran: Request to keep 2 tarpaulins so as to keep the hype of SOM night
 o Remove
 3x7 JSEC tarp
 6x10 Irwin tarp
 Moses: put a tarpaulin in JSEC so closer to venue
 Supetran: Orsem not yet approved location so not sure of the locations
 Sison: Nag-budget yung ibang school diba?
 Odulio: Ask volunteers to pay at least 50 for the shirt
 Supetran: amendable to subsidizing only Php 40.00 for all shirts
 All shirts subsidize only 6k
 Sison: How much is the total?
 Copuyoc: Php58,400
 Supetran: Since we trimmed down the shirts, can we add one more tarpaulin?
Smallest yung idadagdag

Motion to extend the discussion for 3 minutes was made by Gio Alejo and was seconded by AJ
Elicaño. There were no objections from the Central Board.

 Albiento: Tarps can only be used once. You can’t use it again so it isn’t necessary
to add another for promotions.
 Elicaño: promos are not needed because it’s a required event
 Chua: useful especially for tours in orsem since dadaanan talaga
 Supetran: I will only add the one in the red brick road
 Yee: Tarps are not environmentally friendly. Required attendance so not needed
to add more damage.
 Osmena: If you want to get them hyped up, keep the tarpaulin at the red brick
road.

Motion to extend the discussion by 5 minutes was made by Gio Alejo and seconded by Moses
Albiento. There were no objections from the Central Board.

 Supetran: propose to keep 3 tarps

Motion to approve the revised SOM Budget was made by Gio Alejo and seconded by Alvin
Yllana. There were no objections from the Central Board. Voting was done by raise of hands.
Results are as follows:

YES-10 NO - 4
Ian Agatep Gio Alejo
Alwyn Chua AJ Elicaño
Alvin Yllana Cate Sison
Joben Odulio Eljohn Yee (for Ken
Cheth Mundin Abante)
Charm Chan
Moses Albiento
Dan Remo
Nicole Reyes
Nick Lucero
 Justin Tan

Budget Status: Approved.

5) Resolution on CB Appointments Part 2 c/o Gio (10 mins)

Standing Committees Auxiliary Committees

CEA CWM
Chair: AJ Elicaño Chair: Steph Gumaru
Dan Remo Whole CB
Nick Lucero
CFS COR
Chair: Moses Albiento Chair: AJ Elicaño
Charm Chan Charm Chan
Dan Remo
CAS CCR
Chair: Alwyn Chua Chair: Nicole Reyes and Gio Alejo
Cheth Mundin Nick Lucero
Alvin Yllana Cate Sison
Alwyn Chua
CAA CSPA
Chair: Cate Sison Chair: Ian Agatep and Joben Odulio
Joben Odulio Moses Albiento
Nicole Reyes Dan Remo
Cheth Mundin

Motion to approve the Resolution on CB Appointments was made by Gio Alejo and seconded by
Cate Sison. There were no objections from the Central Board. Voting was done by raise of hands.
Results are as follows:

YES-14 NO
Gio Alejo
Ian Agatep
Steph Gumaru
Alwyn Chua
Alvin Yllana
Joben Odulio
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
Nicole Reyes
AJ Elicaño
 Nick Lucero
Justin Tan

Resolution Status: Passed.

6) Resolution on Inclusion of SB Chairs to CB meetings c/o Gio (5 mins)

 Alejo: last year, just an agreement for school chairs to attend meetings
o Resolution formed to renew contract with chairs
o CB expect the chairs to attend the CB meetings
 Clause that says there can be a proxy instead for school to be
informed of CB meetings
 Resurrecion: Is it mandatory, are there penalties?
 Copuyoc: Mandatory, but there are no penalties if they do not attend.
 Gaisano: okay na may ganoong contract, because she has obligation to know
what happens in the central board. Good move to Sanggu to include chair in
meetings.
 Albiento: do the other chairs know about this since they are expected to attend?
 Resurrecion: since it’s a binding contract, ask them to write a written response
 Agatep: texted all chairs but only Ana replied. Sana chairs go since they were
part of the agenda
 Resurrecion: Don’t have anything to do to compel them to go. So should push for
written response
 Copuyoc: postpone to next meeting yung voting when have consulted with
chairs

7) Sanggunian Thrust Discussion 2 c/o Drew (45 mins)

 Copuyoc:
o had a difficult time forming the thrust this year
o this year, the thrust will be PARTICIPATIVE REPRESENTATION
 through student engagement
 provision of basic services
 community formation
 Alejo: chairs, we need your comments because you will do the projects based on
this for the whole year, CB will only do policies
 Gaisano:
o tackled already during ECA meeting
o most of them approved, but need to distinguish basic services since its too
broad
 Vega: Unclear yung thrust, only discussed it with Fara not EB
 Copuyoc:
o Participative Representation: able to make students participate in policies
and decisions they make and ask for their comments. This will be the basis
for what they want to lobby for them. Promote a student-centered
government
 Main problems: basic services, student engagement, community
formation
o BS: Last year, mostly give formative services (like grants)
 o SE: increase need for depth of thought to involve them in
social issues
o CF: cascade growth and development to community
 DIA: leadership development, personal
development
 To be more culturally involved, spiritually
mature
 DSLD: student leadership development
 Agatep: SB take into consideration how projects would go under the thrust.
Projects should be geared towards it not derailed from it.
 Vega: why should we focus on this since its same with core competencies?
 Copuyoc: CCs will always be there. It’s what defines Sanggu as an institution.
Thrust will be the focus for this year; CCs are innate in the Sanggunian. For success
indicators
 Elicaño: Did you mean that the thrust is not diff from CC? The difference is the
participative part because students will have a more direct hand about it. CCs
will look top down approach unlike participative where students will have direct
involvement in it.
 Copuyoc: subjective. Base it on what we agreed upon as a group in the StratPlan.
 Remo: community formation – are we only limited to the 3 points to achieve PR?
 Copuyoc: Nope.
 Remo: hard to chop off project based on the word “basic” in services. Gray area
 Reyes: Basic means its for all batches, etc. Should be college-wide
 Gaisano: define what basic services mean
 Elicaño: not comfortable with approving it now. Should consult more regarding
this. If we were to go all-out on any consultation, this should be it.
 Remo: not comfortable on approving anything that is still vague to him so
postpone voting
 Copuyoc:
o Sana nag-consult na kayo ever since Strat Plan which was already 3
weeks ago.
o Point being, start consulting without Top 4 saying it.
 Albiento:
o Ayaw niya patagalin hanggang plansems ng SBs
o Execom already has own thrust but CB (top policy making) wala pang
thrust
 Gaisano:
o casually ask reps about thrust but their plans are a step toward that
direction already. Should not be delayed any further because plansem
coming up so they have time to consult reps.
o Even malabo basic services part, see this as Sanggu being a student
government already.
 Alejo: We had 1 month to think about this and our progress is alarmingly slow. I still
don’t want to approve this today with all the comments brought up. One last
wave of consultation to drive the point so CB reps, consult constituents already.
 Copuyoc: After CB meeting, 10 mins meeting with chairs.
 Gumaru: approved outline already. Wording is the problem. You have outline
already so can start working already towards that thrust. Just fix how to define it
and put it into words, but the outline is already there.
8) PE Judo Removal (20 mins)
 Elicaño: A lot of people want it to stay
 Remo: Complaining because not explained why its being removed
 Mundin: need to explain how this happened, what led to it
 Copuyoc:
o Reason behind was UAO asking for fee to use dojo (600/hr) total for first
sem is 118,000. Budget for all pe classes is 150,000.
o Subsidize because it supports athletics anyway, look for a compromise
o Judo PE classes has to be improved. Certain aspects of Judo classes that
keep coming up in feedback from students each sem.
 Safety concern: in sparring sessions. Should be done in front of
coach. They have sparring with student athlete monitoring. If injury
happens, no coach responsible.
 Grading: not as structured as other PE classes
 Venue: too expensive
o Judo team should talk to PE department first.
 Copuyoc: Suspension only for the first sem.
 Reyes: Do other PE classes open more slots?
 Copuyoc: Yes.

9) Gas Price Hike and Subsidies (20 mins)

 Alejo:
o gas used to be P45 but now P60 per liter
o An issue CSPA should work on
 Agatep:
o Government put on subsidies on trike and jeep (how about taxi and bus)
o Not long-term solution because as gas goes up, subsidy stays the same
o As cb, look into if you will support this issue by taking note of data given
o In ATF, promoting registration but officers not registered themselves
 Copuyoc: up to committee to find data and research about it to present so that
when they discuss and consult, have data to back it up
 Alejo: bring it back to how Ateneans can relate to this issue

10) Seniors Alliance formation c/o Drew (15 mins)

 composed of all 4th year officers to tackle all senior-related activities, concerns
and information
 core team members to ease burden for Sanggu officers
 equal to BCA
 Albiento: Is it okay to give all senior-related concerns to Senior’s Alliance? (in
relation to CFS)
 Abante: For APO, it’s great if orgs tapped for planning. And for org shots to be
included in AEGIS.
 Albiento: it’s better to institutionalize this per batch for all concerns
 Dizon: seniors have structured activities already so they already have a line-up
 Vega: Hindi alam na Sanggu initiative siya

11) Project Approval Requirements c/o Drew (20 mins)

 Alejo:
 o Something we can show to constituents
o As Sanggu, main task bridge student and admin through participative
representation
o Basis for doing everything this year
o Need a basic definition for 3 branches for students to understand
o Definitions based on LS vision and dictionary
o Community Formation: activities and endeavors aimed at enhancing the
student life of Ateneans that develop their character, and help them
prepare for life outside of the Ateneo
o Basic Services: actions aimed toward helping Ateneans in academic and
administrative matters in the school
o Student Engagement: projects and initiatives aimed at bringing to the
consciousness of the Ateneans different issues that are present in society
today an calling them into action
o Needs and Wants analysis: Beginning of the year, conduct a FGD to know
kung ano kailangan nila o ano kulang pa na pwede ibigay ng Sanggu sa
kanila
o PlanSem: to know where your projects should come from
o Second FGD: Feedback Session
o Project Proposal
o Aligned to thrust?
o Budget Proposal
o Project Management System
 Abante:
o blockreps should be the one to FGD their constituents
o have evaluation to replicate what happened in project for the benefit of
the following semester

 Gumaru: SOSS met per course and included the chairs, etc
 Abante: answer should be them consulted beforehand
 Reyes: get a wider and deeper reach with blocks and course reps

Motion to extend the discussion by 2 minutes was made by AJ Elicaño and seconded by Gio
Alejo. There were no objections from the Central Board.

Motion to suspend parliamentary procedures was made by Gio Alejo and seconded by Steph
Gumaru. There were no objections from the Central Board.
Motion to restore parliamentary procedures was made by Gio Alejo and seconded by AJ
Elicaño. There were no objections from the Central Board.

12) Sanggu Mentors/ Moderators c/o Drew (10 mins)

 Copuyoc: Suspend agenda for next week

13) Important dates and reminders c/o Ian and Gio (10 mins)
 Rep’s Induction
o When: April 29, 4:30-6pm
o Where: MVP Basement
o Attire:
 Top 44: Semi-Formal
 Block reps: Smart Casual
o Call time: 4:00pm
o CB & EO’s: Ushers and Tokens
 CB should inform their EO’s about details
 COA GA 1:30-4:30
 COA Open House
o April 30, 4:30-7:30
o Sanggu presentation
 College Fair Consti Primer
o CB’s consult constituents already
 PlanSem
o SOSE: April 30-May 1
o SOM: May 28-29
o SOSS: May 28-29
o SOH: May 26-27
o Top 55: June 4-5
14) Resureccion: Is it allowed to disclose information on meeting while meeting in session?
Add to parliamentary procedures.

Closing Prayer was led by Steph Gumaru.

Motion to adjourn was made by Gio Alejo and seconded by Moses Albiento. There were no
objections from the Central Board.

The meeting was adjourned at 9:18pm.

Prepared By: Endorsed By:

Ma. Kathrina May J. Vizmonte Francis Ian L. Agatep

Office of the Secretary-General Secretary-General
Sanggunian ng mga Mag-aaral ng mga Sanggunian ng mga Mag-aaral ng mga
Paaralang Loyola ng Ateneo de Manila Paaralang Loyola ng Ateneo de Manila