Thousands of emails being sent and received a day through your
MS Exchange Server. This comprises of important communication,
business transactions, con�dential documents, IP, abusive emails, it
can be anything trivial to something worth the stakes of the company.
All these are coming in, going out and circulating within your
company in an uncontrolled fashion.
Employees might tend to delete all unwanted proofs.
Your mail server is constantly under risk of failure with Gigabytes
of data in the mail store.
Compliance laws require at least 5 years of all data to be kept.
You might require an email you sent 3 years ago within minutes.
Sensitive data is being stored locally on laptops and pcs in
PST format.
PROBLEM
Exchange mail store is huge and comprising
performance, space costs money, risk is as high as
size. In case of exchange disaster, it can take days to
recover all data to mail store.
• Data is coming in and going out of the company
without leaving any trace.
• Compliance Laws require years of data.
• Employees are constantly deleting email evidence.
• Email system is being abused with no business
related communication.
 IMPLICATIONS
• Liability for the company if there is any data leaks
and proof is needed.
• Liable to lawsuit if no infrastructure to store emails
for required time, EU e-comms act 2002, SOX
etc.
• Huge �nancial losses as emails are tangible
proofs in the Court of Law.
• Days of business can be lost restoring exchange
mail store.
• Network Administrator Liability.
• Loss of man hours managing PST �les and
assisting users to retrieve old emails.
SO WHAT IS SOPHIA EMAIL ARCHIVER?
SophiaEA is an email archiving solution for Microsoft
Exchange that archives all incoming, outgoing and
internal emails to database. It needs to be installed
on MS Exchange and it compresses and archives all
emails to a database which can be MS SQL/SQL
Express/MySQL.
Integrating seamlessly with the Active Directory,
SophiaEA provides enhanced security for accessibility
of archived emails. Users can access only their old
emails via a web browser and retrieve to their inbox
for further use, all that without the intervention
of the administrator.
SOLUTIION
An email archiving solution which can automatically archive to a secure
location and where the emails are readily available to be retrieved with
minimum efforts. Sophia Email Archiver has been designed to meet these
requirements. SophiaEA is installed on MS Exchange and it archives all
incoming, outgoing and internal messages to a secure database.
Users can access their old emails using the intuitive search interface via
a web browser, which relieves them from PST and archive management
issues as well. Fitting seamlessly in the active directory, it provides the
same security levels as any Microsoft Windows Environment. SophiaEA
acts as a powerful tool for the administrator to eliminate PST �les
management and also gives the end user a cutting edge tool to access
his old emails without troubling the Network Administrator.
OVERALL BENEFITS FROM SOPHIA EA
• Unbeatable pricing structure - 30% less
than our competitors
• Helps achieve compliance
• Search and restore emails with no hassle
• Unlimited Mailbox licence for entreprises
• Protect company sensitive data
• Minimize litigation risks associated to email
• Eliminate PST �les in your network
I AM THE ADMINISTRATOR,
WHAT DOES IT DO FOR ME?
• You will not need to manage PST �les any longer.
• Users will not need to contact you if they need an old email or an email that
they accidentally deleted.
• Exchange performance will increase as you will have less data in your mail
store.
• Provide value added service to email users at very low costs.
• Achieve compliance for Data retention policies thus reducing your liability.
• Save tremendous amount of time which is lost in PST Management and email
recovery issues.
• It is a very easy to install solution which can be done in less than 30 mins.
 MAIN FEATURES
WHY USE SOPHIA EMAIL ARCHIVER? INTUITIVE USER INTERFACE

• Best Solution available for SMEs on the market in
terms of price/security/usability/performance.
• Very Intuitive User interface with extensive search
options
• Easy installation
• New Features added on a monthly basis
• Free for up to 10 mailboxes
• Fixed price for unlimited mailboxes
• Volume Licencing options
• Allows for Mailbox exclusions
Sophia Email Archiver has a web user oriented interface which makes it very
intuitive so that anyone in an organisation can search for emails they may have
sent, received, forwarded, deleted, moved etc. The interface provides capability to
search by sender, recipient, date, attachment name etc. It also provides an intiuitive
way to personalize the search by letting users to define and search based
on their own tags.
SINGLE INSTANCE STORAGE
Unlike other archiving solutions, Sophia Email Archiving has a single instance
archiving methodology where a �le is stored only once. E.g If an attachment is
forwarded hundred times within a company, that �le is stored only once in the
database, which reduces storage requirements and maximises ef�ciency.

REDUCE STORAGE REQUIREMENTS BY UP TO 80%

Sophia Email Archiver compresses all emails before putting them in the database,
consequently, the size of the overall data is reduced by up to 80%. This allows to
handle a large volumes of data in a �exible manner.

EMAIL TAGGING

After searching for emails, users can Tag their emails for future use. This makes
searches very quick and ef�cient.

RESTORE DELETED EMAILS TO INBOX

Users can easily restore any emails they need back to their inbox after searching
for it via the user interface by single click. This feature can also be used to restore
a batch of emails.

INTEGRATED SOLUTION

Sophia EA is not a single vendor product, but integrates and employs already
state-of-the art distributed computing systems such as Microsoft SQL Server, Internet
Sophia Technologies Ltd Information Services enhancing thus interoperability and standards.
35 Hathaway Road
Croydon
Surrey DATABASE CAPPING
CR0 2TQ
We understand that in an environment wiht high volumes of emails, the database
Tel: +44 (0) 208 144 3142 can grow immensely. To counter this issue, SophiaEA has a database capping
Fax: +44 (0) 700 598 2904 functionality on timescale. The administrator can create mulitple databases
over time so as to make searches quicker and also give more flexibility to
www.sophiatechnologies.com manage databases.