Commercial Vehicle

Commercial Vehicle Safety Compliance In Alberta
Effective: May 2011
MODULE 4 Preventive Maintenance, Record Keeping And Vehicle Files
Module 4: Preventive Maintenance, Record Keeping And Vehicle Files
Overview
The Vehicle Safety and Carrier Services Branch of Alberta Transportation prepared this guide to assist and ensure that commercial carriers operate safely and are compliant with the regulations that govern highway use. The Government of Alberta, other Canadian jurisdictions, the Government of Canada, and the Transportation Industry developed the National Safety Code (NSC) to help reduce the number and severity of collisions. Each jurisdiction has used the NSC standards as guides in drafting their transportation safety legislation. This approach promotes uniformity across Canada and helps to ensure that the transportation industry remains as viable and sustainable as possible. Provincial (operates solely in Alberta) and Federal (operates in and outside of Alberta) National Safety Code legislation applies to Alberta carriers who have commercial vehicles registered that are: trucks, tractors or trailers or a combination of these vehicles that are registered to provincially regulated motor carriers and have a registered gross weight of 11,794 kilograms or more; buses with a manufactured seating capacity of 11 persons or more, including the driver (provincially and federally regulated); and trucks, tractors or trailers, or a combination of these vehicles that are registered to federally regulated motor carriers and have a registered gross weight greater than 4,500 kilograms.
Provincial and Federal carriers must meet different standards. It is important for carriers to understand the differences prior to deciding if they wish to operate outside of Alberta. For more information visit our Operating Status web page located at www.transportation.alberta.ca/661.htm.
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Commercial Vehicle Safety Compliance in Alberta
The guide contains modules dealing with a specific topic. To get a complete picture of compliance requirements you should obtain the complete guide. If you intend to use certain parts of this guide only, for example Module 1, Getting Started, it is recommended that you also obtain the modules Introduction and Appendices. This is a guide only and is not meant to be a substitute for the actual legislation.
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Preventive Maintenance, Record Keeping and Vehicle Files Learning Objectives

As you work through this module, you will be able to: Determine if you need a Preventive Maintenance Program; Design, write and implement a regularly scheduled preventive maintenance program; Plan for and complete required trip inspections; Design, write and implement a regularly scheduled preventive maintenance program; Develop and use checklists as implementation tools; Meet the requirements of the Commercial Vehicle Inspection Program (CVIP); Meet the requirements of driver and vehicle roadside Commercial Vehicle Safety Alliance Inspections (CVSA) conducted on drivers and vehicles; Use CVSA, CVIP and Carrier Profiles (from Alberta Transportation) to improve maintenance plans; Ensure that records are appropriately completed and kept.
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Do You Need a Preventive Maintenance Program?

Section 6 of the Commercial Vehicle Safety Regulation, AR 121/2009 requires that a person who operates a commercial vehicle under the authority of a Safety Fitness Certificate (SFC) must establish, maintain and follow a written Maintenance and Inspection Program that pertains to all commercial vehicles registered to the carrier in Alberta, including leased vehicles registered to the carrier.
Who needs a Safety Fitness Certificate?

A person who operates a specific commercial vehicle outside of Alberta is federally regulated. A Safety Fitness Certificate (SFC) is required under federal regulation when a person operates a: commercial truck, tractor or trailer, or any combination of these vehicles, that has a registered gross weight exceeding, or that weighs more than, 4,500 kilograms, or commercial passenger vehicle with an originally manufacturers designated seating capacity of 11 or more persons including the driver.
Farmers operating farm registered commercial vehicles are not exempt from the requirement to obtain an SFC under the federal regulations. A person who operates a vehicle solely in Alberta is provincially regulated. An SFC is required where a person wishes to operate a commercial: truck, tractor or trailer, or any combination of these vehicles, that has a registered gross weight of 11,794 or greater, or commercial passenger vehicle with an originally manufacturers designated seating capacity of 11 or more persons including the driver.
Under provincial regulations, farmers operating a commercial vehicles primarily used to transport agricultural products are exempt from the requirement to obtain an SFC if the
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driver of the truck is a bona fide farmer or employee of the farmer who owns or produced the agricultural product.
To help meet a carriers due diligence, it is recommended that even exempt persons should consider having a written Preventive Maintenance Program.
Notes
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Preventive Maintenance Program

To meet regulatory requirements, a Maintenance and Inspection Program must be contained in a written document. The policies and procedures set out in the program must provide for continuous and regular inspections that meet the requirements specified in: 1. Schedules 2, 3, 4, and 5 and sections 10 and 11 of the Commercial Vehicle Safety Regulations, AR 121/2009; and 2. The Vehicle Inspection Regulation, AR 211/2006.
Under Section 6 of the Commercial Vehicle Safety Regulations, AR 121/2009 the Maintenance and Inspection Program must apply to all commercial vehicles. Under Section 6, a commercial vehicle is defined as a vehicle with a registered weight in excess of 4,500 kilograms and a commercial passenger vehicle designed to transport 11 or more persons, including the driver.
Each carrier must review the regulations to see what requirements apply to their operation and draft their Maintenance and Inspection Program accordingly.
A carrier must maintain a copy of their maintenance plan in each location where maintenance and inspections are carried out and at their principal place of business.
It is the carriers responsibilities to ensure: that all commercial vehicles are inspected according to all provincial regulations and are maintained in safe operating condition; they designate in writing a person responsible for their Maintenance and Inspection Program; employees understand plan requirements that apply to them; the plan is fully implemented; vehicle files are maintained as specified under section 37 of the Commercial Vehicle Safety Regulations, AR121/2009;
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records required to be retained under section 37 of the Commercial Vehicle Safety Regulations, AR 121/2009 are maintained for the current year and the previous 4 consecutive years; and
processes are in place to monitor the effectiveness of the plan.
Notes
Trip Inspections
Section 10 of the Commercial Vehicle Safety Regulations, AR 121/2009 requires that the driver, or other persons authorized by the carrier, must complete a trip inspection on each commercial vehicle prior to its use.
Under Section 10, a commercial vehicle means: a commercial vehicle registered for a weight in excess of 4,500 kilograms or a commercial passenger vehicle with a designed seating capacity of 11 or more persons including the driver.
Where a trip inspection report has been completed, the trip inspections are valid for a maximum of 24 hours. This means a trip inspection conducted by a person may be used by another person provided it was completed within 24 hours.
Trip inspections shall be conducted based on items identified in: 1. Schedule 1 of Part 2 of the National Safety Code Standard 13 if the vehicle is a truck or trailer (see Appendix 1). 2. Schedule 2 of Part 2 of the National Safety Code Standard 13 if the vehicle is a bus (see Appendix 2).
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3. Where the vehicle is a motor coach and equipped with air ride suspension, air brakes, and automatic break adjusters, a carrier may use Schedule 3 of Part 2 of the National Safety Code Standard 13 rather than Schedule 2. When Schedule 3 is used a carrier must also perform a 30 day / 12,000 kilometres under vehicle trip inspection. This inspection is defined later in this section.
Carriers may alter the original schedule found in the NSC standard to add more items or to delete items not found on the vehicle being inspected.
The driver shall, on demand of a peace officer, produce a copy of the Schedule used for the most recent inspection. This schedule must be kept in the vehicle.
Section 12 of the Commercial Vehicle Safety Regulations, AR 121/2009 specifies that a written trip inspection report must be completed for a commercial vehicle or combination of commercial vehicles that operate under the authority of a Safety Fitness Certificate (see page 4). This means that; 1. Provincially regulated carriers, those that operate solely within Alberta, must complete trip inspection reports on: a) Trucks registered for a weight of 11,794 kilograms and greater; and b) Commercial passenger vehicles with a designed seating capacity of 11 or more persons, including the driver. 2. Federally regulated carriers, those that operate one or more vehicles outside the province of Alberta, must complete trip inspection reports on: a) Trucks registered for a weight of 4,500 kilograms and greater; and b) Commercial passenger vehicles with a designed seating capacity of 11 or more persons, including the driver. Written trip inspection reports must be completed as required by Section 12 (3) of the Commercial Vehicle Safety Regulations, AR 121/2009. Sample trip inspection reports
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may be viewed in Appendix 4 (truck/trailer), Appendix 5 (bus), Appendix 6 (motor coach), and Appendix 7 (general) of this module.
Until January 1, 2010, a person, other than the driver of a school bus, is not required to prepare a trip inspection report if the driver: 1. operates within a 160 kilometre radius of their home terminal; 2. returns to the home terminal each day to begin a period of at least eight consecutive hours off; and 3. is not driving under a permit issued under the Alberta Drivers Hours of Service Regulation, AR 317/2002.
Trip inspection reports must be forwarded to the drivers home terminal within 20 days and then filed at the carriers principal place of business within Alberta within 30 days. The trip inspection report must then be maintained in chronological order for each vehicle for at least six months.
Motor Coach 30 Day/12,000 Kilometre Inspection

Where a carrier elects to use Schedule 3 for their motor coach trip inspection rather than Schedule 2, section 11 of the Commercial Vehicle Safety Regulations, AR 121/2009 requires the motor coach to under go an under-vehicle trip inspection. This inspection must be completed as specified in Schedule 4 of Part 2 of the NSC Standard 13. A copy of the schedule is shown in Appendix 8 of this module.
The inspection is valid for 30 days or until midnight of the day the vehicle reaches 12,000 kilometres since its last inspection, which ever occurs first. The inspection must be documented on a written report (a sample form is provided in Appendix 9 of this module).
The under-vehicle inspection must be conducted while the coach is over a pit or in a raised manner that provides adequate access to items under inspection. The person conducting the inspection must be a heavy duty technician certified under the
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Apprenticeship and Industry Training Act. The technician must document their trade certificate number and sign the inspection report.
The schedules may also be accessed by viewing the Canadian Council of Motor Transport Administrators web site located at: www.ccmta.ca/english/pdf/nsc_standard_13.pdf.
Trip inspection reports must be forwarded to the drivers home terminal within 20 days and then filed at the carriers principal place of business in Alberta within 30 days. The trip inspection report must then be maintained in chronological order for each vehicle for at least six months.
Goals of the Standard and the Legislation

The requirement to implement a written Maintenance and Inspection Program is to ensure that commercial carriers have a program in place to address their ongoing maintenance issues. This is practically important for carriers with employees. Without written direction, it is difficult to ensure employees understand company policies and procedures.
The requirement to conduct daily vehicle trip inspections is intended to ensure early identification of vehicle problems and defects and to prevent the operation of vehicles with conditions that are likely to cause or contribute to a collision or vehicle breakdown.
Maintenance records are required to be maintained so that the carrier can ensure that their program is being implemented and is effective. In addition to record keeping, a carrier should have an alternative means of ensuring their program is being implemented by employees and is effective. Internal monitoring is required to verify this.
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Regulatory requirements to implement a written Maintenance and Inspection Program, conduct trip inspections, and maintain records can be found in the Commercial Vehicle Safety Regulations, AR 121/2009.
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Mandatory Commercial Vehicle Inspections (Trucks/Trailers (annually) and Buses (semi-annually))

The Vehicle Inspection Regulation, AR 211/2006 makes it an offence for a commercial vehicle to be operated on a highway unless it has a valid inspection certificate issued under the Commercial Vehicle Inspection Program (CVIP). This applies to commercial vehicles: registered for a weight of 11,794 kilograms, or more, that are passenger vehicles with a manufacturers original seating capacity of 11 or more persons including the driver, and operated under the authority of an Operating Authority Certificate.
With respect to a vehicle registered for a weight of 11,794 kilograms or greater, the requirement for an annual inspection is applied in the following manner. 1. Where a vehicle consists of a combination of vehicles (including a truck, trucktractor, trailer or other vehicle), if any one of the vehicles in combination is registered for a weight of 11,794 kilograms or greater, then all vehicles in the combination must be inspected. 2. If the sum of the registered weights of any two or more vehicles in combination equals 11,794 kilograms or greater, then all vehicles in the combination must be inspected.
CVIP Inspections may only be conducted by a technician and at facility that have been certified by the Government of Alberta. To locate an inspection facility near you, visit Alberta Transportations web site at www.transportation.alberta.ca/685.htm.
Unless revoked by the registrar, truck/trailer inspection certificates are valid until the last day of the 12th month following the date of the inspection and bus inspection certificates are valid until the last day of the 6th month following the date of the inspection. Certificate expiry dates are found on the certificates. The valid certificate must be retained in the vehicle and produced on demand of a peace officer.
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Carriers must retain copies of CVIP inspections in their vehicle file for the current year and the four previous years.
The legislation regarding mandatory inspections varies between jurisdictions. Albertas inspections are accepted in other jurisdictions and Alberta accepts inspections from other jurisdictions provided they are recognized as meeting a similar standard. However, the length of time that the inspection is valid varies between jurisdictions. Carriers should check with the requirements of all the jurisdictions in which they intend to operate prior to doing business there.
For more information on Albertas inspection programs, visit our website at: www.transportation.alberta.ca/509.htm.
Commercial Vehicle Safety Alliance Inspections (CVSA)

CVSA inspections are conducted on vehicles and drivers on the roadside or at carrier premises by CVSA certified inspectors. These inspections may be performed by members of the RCMP, city, municipal and county enforcement, who are certified as CVSA inspectors, and by designated staff from Commercial Vehicle Enforcement Branch, Alberta Transportation. The inspections are conducted in accordance with the criteria outlined by the Commercial Vehicle Safety Alliance. The inspections are conducted on the roadside or by arrangement with the carrier at the carriers premises. Some inspections are initiated by CVSA inspectors in response to complaints about the condition of the carriers vehicle or vehicles.
Carriers are encouraged to take a pro-active approach towards vehicle maintenance. Remember that CVSA inspection reports can be used to measure the effectiveness of the carrier preventive maintenance program.
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Levels of Inspection There are five levels of inspection used in Alberta. Level 1 - Complete vehicle inspection with the driver. Level 2 - Driver and vehicle walk around. Level 3 - Driver only inspection. Level 4 - Special inspection of one or more components. Level 5 - Complete vehicle inspection without a driver (usually completed at the carriers shop or yard). When there are no violations, a pass is awarded. When a vehicle receives a pass in a Level 1 or Level 5 inspection, a CVSA decal is fixed to the vehicle. The decal certifies that the inspection is valid for the current month and the two following months. During this time, further CVSA inspections are not required unless there is an observed safety concern. Some defects will result in a requires attention designation. The operator will receive a copy of the inspection report. The vehicle must be repaired prior to its next dispatch. The carrier must report back to the inspecting officer confirming that the repair has been done as directed within the specified time period. When serious defects are found, the vehicle and/or the driver will be placed out-ofservice. The vehicle and/or the driver will not be allowed back on the road until noncompliant items have been adequately addressed. If repairs can be carried out on the site, the vehicle may be re-inspected quickly and, if in compliance, allowed to proceed. If repairs are not possible on site, the vehicle may be towed or transported to a repair site. The vehicle must be repaired as required. The carrier must report back to the inspecting officer confirming that the repair has been done as directed within the specified time period.
A peace officer or an inspector may prohibit a driver from operating a commercial vehicle for a variety of reasons, including exceeding the hours-of-service as specified
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by federal or provincial legislation. The driver may proceed after the necessary conditions have been met. Copies of CVSA inspection reports must be kept in the office vehicle file. Specific details on the CVSA inspection program and its out-of-service criteria may be obtained from: CVSA Suite 1000, 1620 Eye Street NW Washington, DC 20006 Website: www.cvsa.org
Record Keeping
Sections 37 and 38 of the Commercial Vehicle Inspection, AR 121/2009 sets out the requirement to maintain and retain maintenance and inspection records.
A carrier shall maintain the following records: identification of each vehicle including a unit number, the manufacturers serial number, or a similar identifying mark; make and year of the vehicle; copy of annual or semi-annual CVIP inspections; copy of trip inspection reports; notice of defects from the vehicle manufacturer and corrective action(s) taken regarding the notices; and records pertaining to the carriers Maintenance and Inspection Program.
All records maintained must be true, accurate and legible and maintained at the carriers principal place of business within Alberta. It is an offence to destroy, mutilate, deface, falsify or alter a record.
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Except for trip inspection reports, all vehicle records shall be maintained for the current year and the preceding four years. Trip inspection records must be maintained for the current month and the preceding six months.
If a vehicle is permanently retired from the business, records for that vehicle must be retained for at least another six months from the date the vehicle was retired.
Notes
Internal Evaluation of the Carriers Preventive Maintenance Program

The preventive maintenance program should be periodically evaluated by company staff to ensure that the program is effective and that the vehicles are kept in safe operating condition at all times. There are several sources of information which can be used to measure the effectiveness of the program. Results of CVSA inspections can be used to measure the effectiveness of trip inspections. Analysis of CVSA reports, CVIP reports and carrier profiles may identify the sources of problems, such as the
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quality of internal inspections, mechanical work, and driver habits. Some steps may then be taken to fix the sources of the problems by making changes to the preventive maintenance program, by providing additional training, by more detailed monitoring and/or by taking disciplinary action. The net result will be fewer collisions and less risk to the driver and the public. Carriers will also save money.
The carrier profile report, which lists all violations, convictions, CVSA inspections and collisions of the carrier, can be obtained from Alberta Transportation. Copies of the carrier profile report can be obtained twice a year free of charge, or more often for a fee.
Persons may now obtain a copy of their carrier profile from the web. To register for this service visit our website at: www.trans.gov.ab.ca/TravisWebLogin/redirect.htm.
In addition to government CVIP and CVSA inspections, each carrier is encouraged to conduct or arrange for periodic/random trip inspections and CVSA-like inspections to help evaluate the effectiveness of their maintenance programs.
Vicarious Liability
Section 144 of Albertas Traffic Safety Act states, in part, that where a person other than the carrier performs a related function in respect of that commercial vehicle, and as a result of carrying out that related function this Act is not complied with, that person and the carrier are jointly and severally liable for that non-compliance unless it can be proved to the satisfaction of the court that the non-compliance occurred without the consent, expressed or implied, of that person/carrier. A related function would include: Loading goods on or into a commercial vehicle; Adjusting or rearranging goods being carried by a commercial vehicle; Unloading or removal goods from a commercial vehicle;
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Providing documentation or records, other than motor vehicle documents, with respect to the operation of a commercial vehicle; and Giving directions, directives, instruction or orders respecting the operation of the commercial vehicle. Notes
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Checklists and Audit Tools

Sample checklists and audit tools are included in the appendices of this module. These lists can be used to help prepare and evaluate your maintenance program. Once you have your program established, the information can be used to audit your program on an ongoing basis. Notes
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Quick Test
Check your understanding by answering the following questions. For questions 1 to 8, circle T if the statement is true or F if the statement is false. T F 1. A preventive maintenance program includes trip inspections, repairs, routine maintenance, file retention, and CVIP inspections. 2. A maintenance program does not apply to lease operators employed by a carrier when the vehicle is registered to the carrier. 3. In Alberta, records of regular, preventive and periodic maintenance must be maintained for three years. 4. Trip inspections can detect problems before they lead to major, costly repairs. 5. CVSA inspections can help determine if your maintenance program is effective. 6. You can continue to operate a vehicle with an expired CVIP decal for 30 days. 7. CVSA inspections may evaluate both vehicles and drivers. 8. If the result of a CVSA inspection is Requires Attention, the vehicle must be repaired before its next dispatch.
T T
F F
The correct answers to these questions are found on page 23. Review the materials in this module if you answered any of these questions incorrectly.
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Case Study You and a friend have been partners in a small commercial trucking company for less than one year. You each take turns driving and running the small office. You would like to expand the business by purchasing an additional truck. However, the companys cash flow isnt at a level where the bank will consider additional financing. Your partner has suggested that a way to increase profits is to cut back on preventive maintenance. Your partner says: The truck is only a few years old and in good mechanical condition. Why waste time in the service bay and away from paid work? How would you convince your partner that reducing preventive maintenance is not a good idea?
Responses to this case study are found on the following page.
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Quick Test Answers

True/False 1. 2. 3. True False False A maintenance program applies to lease operators. Maintenance records must be retained for the current year and the preceding four years. 4. 5. 6. True True False A vehicle with an expired decal can only be operated on the highway for the sole purpose of taking the vehicle directly to an inspection station. 7. 8. True True
Case Study Key Points: Effective preventive maintenance inspections reduce the number of defects found by roadside and mandatory inspections, lowering the number of out-of-service days. Vehicles inspected and granted a CVSA decal are normally not subject to a reinspection within the three-month period unless a safety defect is present. It is always less expensive to make repairs at the carriers own facility than on the road. Down time on the road may result in delayed deliveries and lost contracts. Delays may result in increased employee costs. Quality of repairs done on-road may not meet company standards. Defects may contribute to a collision.
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Appendices
The program reviews and checklists in the following appendices can be used to help plan your maintenance program. Once you have your program established, they can be used to audit the program.
Appendix 1
Schedule 1 (Truck, Tractor & Trailer) NSC Standard 13, Part 2 Page 26
Appendix 2
Schedule 2 (Bus) NSC Standard 13, Part 2 Page 30
Appendix 3
Schedule 3 (Motor Coach) NSC Standard 13, Part 2 Page 35
Appendix 4
Example Trip Inspection Report Truck, Tractor and Trailer Page 39
Appendix 5
Example Trip Inspection Report Bus Page 40
Appendix 6
Example Trip Inspection Report Motor Coach Page 41
Appendix 7
Example Trip Inspection Report General Page 42
Appendix 8
Schedule 4 (Motor Coach (30-day 12,000 km)) NSC Standard 13, Part 2 Page 43
Appendix 9
Example Trip Inspection Report Motor Coach 30-day/12,000 km Page 45
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Appendix 10
Maintenance Program Review Trucks, Tractors & Trailers Page 46
Appendix 11
Maintenance Program Review Commercial Bus
Page 53
Appendix 12
Maintenance Program Review Motor Coach
Page 60
Appendix 13
Maintenance Program Review School Bus
Page 67
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Appendix 1
Schedule 1 Truck, Tractor & Trailers
Application: This schedule applies to trucks, tractors and trailers or combinations exceeding a registered gross vehicle weight of 4500 kg. 1. Air Brake System Defect(s) Audible air leak. Slow air pressure build-up rate.
Major Defect(s) Pushrod stroke of any brake exceeds the adjustment limit. Air loss rate exceeds prescribed limit. Inoperative towing vehicle (tractor) protection system. Low air warning system fails or system is activated. Inoperative service, parking or emergency brake. Major Defect(s) Any cab or sleeper door fails to close securely. Major Defect(s) Insecure cargo. Absence, failure, malfunction or deterioration of required cargo securement device or load covering. Major Defect(s) Coupler is insecure or movement exceeds prescribed limit. Coupling or locking mechanism is damaged or fails to lock. Defective, incorrect or missing safety chain/cable. Major Defect(s) Dangerous goods requirements not met.
2. Cab Defect(s) Occupant compartment door fails to open. 3. Cargo Securement Defect(s) Insecure or improper load covering (e.g. wrong type or flapping in the wind). 4. Coupling Devices Defect(s) Coupler or mounting has loose or missing fastener.
5. Dangerous Goods
6. Driver Controls Defect(s) Accelerator pedal, clutch, gauges, audible and visual indicators or instruments fail to function properly.
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7. Driver Seat Defect(s) Major Defect(s) Seat is damaged or fails to remain in Seatbelt or tether belt is insecure, missing or set position. malfunctions. 8. Electric Brake System Defect(s) Major Defect(s) Loose or insecure wiring or electrical Inoperative breakaway device. connection. Inoperative brake. 9. Emergency Equipment & Safety Devices Defect(s) Emergency equipment is missing, damaged or defective. 10. Exhaust System Defect(s) Major Defect(s) Exhaust leak. Leak that causes exhaust gas to enter the occupant compartment. 11. Frame and Cargo Body Defect(s) Major Defect(s) Damaged frame or cargo body. Visibly shifted, cracked, collapsing or sagging frame member(s). 12. Fuel System Defect(s) Major Defect(s) Missing fuel tank cap. Insecure fuel tank. Dripping fuel leak. 13. General Major Defect(s) Serious damage or deterioration that is noticeable and may affect the vehicles safe operation. 14. Glass and Mirrors Defect(s) Required mirror or window glass fails to provide the required view to the driver as a result of being cracked, broken, damaged, missing or maladjusted. Required mirror or glass has broken or damaged attachments onto vehicle body. 15. Heater/Defroster Defect(s) Major Defect(s) Control or system failure. Defroster fails to provide unobstructed view through the windshield. 16. Horn Defect(s) Vehicle has no operative horn.
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17. Hydraulic Brake System Defect(s) Brake fluid level is below indicated minimum level.
Major Defect(s) Parking brake is inoperative. Brake boost or power assist is inoperative. Brake fluid leak. Brake pedal fade or insufficient brake pedal reserve. Activated (other than ABS) warning device. Brake fluid reservoir is less than full. Major Defect(s) When lamps are required: Failure of both low-beam headlamps. Failure of both rearmost tail lamps. At all times: Failure of a rearmost turn-indicator lamp. Failure of both rearmost brake lamps. Major Defect(s) Steering wheel is insecure, or does not respond normally. Steering wheel lash (free-play) exceeds required limit. Major Defect(s) 1 Damaged or deflated air bag. Cracked or broken main spring leaf or more than one broken spring leaf. Part of spring leaf or suspension is missing, shifted out of place or in contact with another vehicle component. Loose U-bolt. _____ 1 patched, cut, bruised, cracked to braid, mounted insecurely. Major Defect(s) Flat tire. Tire tread depth is less than wear limit. Tire is in contact with another tire or any vehicle component other than mud-flap. Tire is marked Not for highway use. Tire has exposed cords in the tread or outer side wall area.
18. Lamps and Reflectors Defect(s) Required lamp does not function as intended. Required reflector is missing or partially missing.
19. Steering Defect(s) Steering wheel lash (free-play) is greater than normal.
20. Suspension System Defect(s) Air leak in air suspension system. Broken spring leaf. Suspension fastener is loose, missing or broken.
21. Tires Defect(s) Damaged tread or sidewall of tire. Tire leaking (if leak can be felt or heard, tire is to be treated as flat).
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22. Wheels, Hubs and Fasteners Defect(s) Hub oil below minimum level. (When fitted with sight glass). Leaking wheel seal.
Major Defect(s) Wheel has loose, missing or ineffective fastener. Damaged, cracked or broken wheel, rim or attaching part. Evidence of imminent wheel, hub or bearing failure. Major Defect(s) When necessary for prevailing weather condition. Wiper or washer fails to adequately clear drivers field of vision in area swept by drivers side wiper.
23. Windshield Wiper/Washer Defect(s) Control or system malfunction. Wiper blade damaged, missing or fails to adequately clear drivers field of vision.
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Appendix 2 Schedule 2 Bus

Application: This schedule applies to buses designed, constructed and used for the transportation of passengers with a designated seating capacity of more than 10, including the driver, but excluding the operation for personal use, and also applies to any trailer towed by a bus. 1. Accessibility Devices Defect(s) Accessibility device may not be used if: Alarm fails to operate. Equipment malfunctions. Interlock system malfunctions. 2. Air Brake System Defect(s) Audible air leak. Slow air pressure build-up rate.
Major Defect(s) Vehicle fails to return to normal level after "kneeling." Extendable lift, ramp or other passengerloading device fails to retract. Major Defect(s) Pushrod stroke of any brake exceeds the adjustment limit. Air loss rate exceeds prescribed limit. Inoperative towing vehicle (tractor) protection system. Low air warning system fails or system is activated. Inoperative service, parking or emergency brake. Major Defect(s) Insecure cargo. Absence, failure, malfunction or deterioration of required cargo device or load covering. Major Defect(s) Coupler is insecure or movement exceeds prescribed limit. Coupling or locking mechanism is damaged or fails to lock. Defective, incorrect or missing safety chain/cable. Major Defect(s) Dangerous goods requirements not met.
3. Cargo Securement Defect(s) Insecure or improper load covering (e.g. wrong type or flapping in the wind). 4. Coupling Devices Defect(s) Coupler or mounting has loose or missing fastner
5. Dangerous Goods
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6. Doors and Emergency Exits Defect(s) Door, window or hatch fails to open or close securely. Alarm inoperative.
Major Defect(s) (Passengers may not be 1 carried .) Required emergency exit fails to function as intended. _____ 1 vehicle may be moved when no passenger carried. Major Defect(s) (Passengers may not be 2 carried .) Accelerator sticking and engine fails to return to idle. _____ 2 vehicle may be moved when no passenger carried. Major Defect(s) Seatbelt or tether belt is insecure, missing or malfunctions. Major Defect(s) Inoperative breakaway device. Inoperative brake.
8. Driver Seat Defect(s) Seat is damaged or fails to remain in set position. 9. Electric Brake System Defect(s) Loose or insecure wiring or electrical connection. 10. Emergency Equipment & Safety Devices Defect(s) Emergency equipment is missing, damaged or defective. 11. Exhaust System Defect(s) Exhaust leak. 12. Exterior Body and Frame Defect(s) Insecure or missing body parts. Insecure or missing compartment door. Damaged frame or body. 13. Fuel System
Major Defect(s) Leak that causes exhaust gas to enter the occupant compartment. Major Defect(s) Visibly shifted, cracked, collapsing or sagging frame member(s).
Major Defect(s) Missing fuel tank cap1. Insecure fuel tank. Dripping fuel leak. _____ 1 vehicle may be moved when no passenger carried.
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14. General Major Defect(s) Serious damage or deterioration that is noticeable and may affect the vehicles safe operation. 15. Glass and Mirrors Defect(s) Required mirror or window glass fails to provide the required view to the driver as a result of being cracked, broken, damaged, missing or maladjusted. Required mirror or glass has broken or damaged attachments onto vehicle body. 16. Heater/Defroster Defect(s) Control or system failure. 17. Horn Defect(s) Vehicle has no operative horn. 18. Hydraulic Brake System Defect(s) Brake fluid level is below indicated minimum level. Major Defect(s) (Passengers may not be carried.2) Drivers view of the road is obstructed in the area swept by the windshield wipers. ______ 2 vehicle may be moved when no passenger carried
Major Defect(s) Defroster fails to provide unobstructed view through the windshield.
Major Defect(s) Parking brake is inoperative. Brake boost or power assist is inoperative. Brake fluid leak. Brake pedal fade or insufficient brake pedal reserve. Activated (other than ABS) warning device. Brake fluid reservoir is less than full. Major Defect(s) When lamps are required: Failure of both low-beam headlamps. Failure of both rearmost tail lamps. At all times: Failure of a rearmost turn-indicator lamp. Failure of both rearmost brake lamps.
19. Lamps and Reflectors Defect(s) Required lamp does not function as intended. Required reflector is missing or partially missing. Passenger safety or access lamp does not function.
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20. Passenger Compartment Defect(s) Stanchion padding is damaged. Damaged steps or floor. Insecure or damaged overhead luggage rack or compartment. Malfunction or absence of required passenger or mobility device restraints. Passenger seat is insecure. 21. Steering Defect(s) Steering wheel lash (free-play) is greater than normal.
Major Defect(s) When affected position is occupied: Malfunction or absence of required passenger or mobility device restraints. Passenger seat is insecure.
Major Defect(s) Steering wheel is insecure, or does not respond normally. Steering wheel lash (free-play) exceeds required limit. Major Defect(s) Damaged1 or deflated air bag. Cracked or broken main spring leaf or more than one broken spring leaf. Part of spring leaf or suspension is missing, shifted out of place or in contact with another vehicle component. Loose U-bolt. ____ 1 patched, cut, bruised, cracked to braid, mounted insecurely.
22. Suspension System Defect(s) Air leak in air suspension system. Broken spring leaf. Suspension fastener is loose, missing or broken.
Major Defect(s) Flat tire. Tire tread depth is less than wear limit. Tire is in contact with another tire or any vehicle component other than mud-flap. Tire is marked Not for highway use. Tire has exposed cords in the tread or outer side wall area. Major Defect(s) Wheel has loose, missing or ineffective fastener. Damaged, cracked or broken wheel, rim or attaching part. Evidence of imminent wheel, hub or bearing failure.
24. Wheels, Hubs and Fasteners Defect(s) Hub oil below minimum level. (When fitted with sight glass.) Leaking wheel seal.
Updated: May 2011
34
Major Defect(s) When necessary for prevailing weather condition. Wiper or washer fails to adequately clear drivers field of vision in area swept by drivers side wiper.
Updated: May 2011
35
Appendix 3 Schedule 3 Motor Coach (Daily)

Application: This schedule applies only to a Motor Coach equipped with air ride suspension, air brakes and automatic brake adjusters. Any trailer towed by a Motor Coach must be inspected in accordance with Schedule 2. 1. Accessibility Devices Defect(s) Accessibility device may not be used if: Alarm fails to operate. Equipment malfunctions. Interlock system malfunctions. 2. Air Brake System Defect(s) Audible air leak. Slow air pressure build-up rate.
Major Defect(s) Vehicle fails to return to normal level after "kneeling." Extendable lift, ramp or other passengerloading device fails to retract. Major Defect(s) Pushrod stroke of any brake exceeds the adjustment limit. Air loss rate exceeds prescribed limit. Inoperative towing vehicle (tractor) protection system. Low air warning system fails or system is activated. Inoperative service, parking or emergency brake. Major Defect(s) Coupler is insecure or movement exceeds prescribed limit. Coupling or locking mechanism is damaged or fails to lock. Defective, incorrect or missing safety chain/cable. Major Defect(s) Dangerous goods requirements not met.
3. Coupling Devices Defect(s) Coupler or mounting has loose or missing fastener.
4. Dangerous Goods
5. Doors and Emergency Exits Defect(s) Door, window or hatch fails to open or close securely. Alarm inoperative.
Major Defect(s) (Passengers may not be 1 carried .) Required emergency exit fails to function as intended. _____ 1 vehicle may be moved when no passenger carried
Updated: May 2011
36
Major Defect(s) (Passengers may not be 2 carried .) Accelerator sticking and engine fails to return to idle. _____ 2 vehicle may be moved when no passenger carried Major Defect(s) Seatbelt or tether belt is insecure, missing or malfunctions.
7. Driver Seat Defect(s) Seat is damaged or fails to remain in set position. 8. Emergency Equipment & Safety Devices Defect(s) Emergency equipment is missing, damaged or defective. 9. Exhaust System Defect(s) Exhaust leak. 10. Exterior Body and Frame Defect(s) Insecure or missing body parts. Insecure or missing compartment door. 11. Fuel System
Major Defect(s) Leak that causes exhaust gas to enter the occupant compartment.
Major Defect(s) Missing fuel tank cap1. Insecure fuel tank. Dripping fuel leak. ____ 1 vehicle may be moved when no passenger carried 12. General Major Defect(s) Serious damage or deterioration that is noticeable and may affect the vehicles safe operation. 13. Glass and Mirrors Defect(s) Required mirror or window glass fails to provide the required view to the driver as a result of being cracked, broken, damaged, missing or maladjusted. Required mirror or glass has broken or damaged attachments onto vehicle body. 14. Heater/Defroster Major Defect(s) (Passengers may not be 2 carried. ) Drivers view of the road is obstructed in the area swept by the windshield wipers. ______ 2 vehicle may be moved when no passenger carried
Updated: May 2011
37
Defect(s) Control or system failure. 15. Horn Defect(s) Vehicle has no operative horn. 16. Lamps and Reflectors Defect(s) Required lamp does not function as intended. Required reflector is missing or partially missing. Passenger safety or access lamp does not function. 17. Passenger Compartment Defect(s) Stanchion padding is damaged. Damaged steps or floor. Insecure or damaged overhead luggage rack or compartment. Malfunction or absence of required passenger or mobility device restraints. Passenger seat is insecure. 18. Steering Defect(s) Steering wheel lash (free-play) is greater than normal.
Major Defect(s) Defroster fails to provide unobstructed view through the windshield.
Major Defect(s) When lamps are required: Failure of both low-beam headlamps. Failure of both rearmost tail lamps. At all times: Failure of a rearmost turn-indicator lamp. Failure of both rearmost brake lamps. Major Defect(s) When affected position is occupied: Malfunction or absence of required passenger or mobility device restraints. Passenger seat is insecure.
Major Defect(s) Steering wheel is insecure, or does not respond normally. Steering wheel lash (free-play) exceeds required limit. Major Defect(s) 1 Damaged or deflated air bag. ____ 1 patched, cut, bruised, cracked to braid, mounted insecurely. Major Defect(s) Flat tire. Tire tread depth is less than wear limit. Tire is in contact with another tire or any vehicle component other than mud-flap. Tire is marked Not for highway use. Tire has exposed cords in the tread or outer side wall area. Major Defect(s) Wheel has loose, missing or ineffective fastener.
19. Suspension System Defect(s) Air leak in air suspension system.
21. Wheels, Hubs and Fasteners Defect(s) Hub oil below minimum level. (When fitted with sight glass.)
Updated: May 2011
38
Leaking wheel seal.
Damaged, cracked or broken wheel, rim or attaching part. Evidence of imminent wheel, hub or bearing failure.
Major Defect(s) When necessary for prevailing weather condition. Wiper or washer fails to adequately clear drivers field of vision in area swept by drivers side wiper.
Updated: May 2011
39
Appendix 4 TRUCK/TRAILER TRIP INSPECTION REPORT

Time: ________ Date:______________ Carriers Name (as on registration): _________________________________________________________ Plate Number(s) and Jurisdiction(s): Truck: _____________ Trailer #1: _______________ Trailer #2: ______________ Location of Inspection (Municipality or location on highway): ______________________________________ Odometer Reading: _______________ OR Hub Reading: ________________ I performed an inspection of the vehicle noted above using the criteria set out in Schedule 1 of Part 2, NSC Standard 13 and as per sections 10(4) and 10(10) of Albertas Commercial Vehicle Safety Regulation, AR 121/2009 and report the following: No Defects were found Defects Detected (Mark for a minor defect, and X for a major defect) 1. Air Brake System 12. Cab 13. 2. 3. Cargo Securement 14. Coupling Device 15. 4. 5. Dangerous Goods 16. Driver Controls 17. 6. 7. Driver Seat 18. Electric brake system 19. 8. Emergency Equipment & Safety Devices 20. 9. 10. Exhaust System 21. Frame and Cargo Body 22. 11. 23.
Fuel System General Glass and Mirrors Heater/Defroster Horn Hydraulic Brake System Lamps and Reflectors Steering Suspension System Tires Wheels Hubs and Fasteners Windshield Wipers/Washer
Provide details of defect(s) detected and which vehicle detected on (truck; trailer 1; trailer 2): ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ _________________________________ Name of person completing inspection (Print Name) __________________________________ Signature of person completing inspection
Provide details of defect(s) detected at any other time(s): ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ _________________________________ Name of person identifying defect(s) (Print Name) Certification of Repairs Completed: I certify all defects have been repaired I certify repair(s) were unnecessary __________________________________ Signature of person identifying defect(s)
Remarks: ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ _____________________________________________________________________________________________________ ________________________________ Name of Certifier (Print Name) ___________________________ Signature of Certifier
Updated: May 2011
40
Appendix 5 BUS TRIP INSPECTION REPORT

Carriers registered name (as per registration): ________________________________ Bus plate number _______________ Trailer plate number:_____________________ Location of inspection (Municipality or location on highway): ______________________ Odometer reading _______________ or Hub reading _____________________ I performed an inspection of the vehicle noted above using the criteria set out in Schedule 2 of Part 2, NSC Standard 13 and as per sections 10(4) and 10(10) of Albertas Commercial Vehicle Safety Regulation (AR 121/2009) and report the following: No defects were found Defects Detected ( Mark for a minor defect, and X for a major defect) Accessibility Devices 12. Fuel System 1. Brake System 13. General 2. Cargo Securement 14. Glass and Mirrors 3. Coupling Device 15. Heater/Defroster 4. Dangerous Goods 16. Horn 5. Doors and Emergency exits 17. Lamps and Reflector 6. Driver Controls 18. Passenger Compartment 7. Driver Seat 19. Steering 8. Emergency Equipment 20. Suspension System 9. Exhaust System 21. Tires, Wheels, Hubs and Fasteners 10. Exterior Body and Frame 22. Wipers/Washer 11. Provide details of defect(s) detected and which vehicle detected on (bus or trailer if applicable): ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ _______________________________ Name of person completing inspection (Print name) _________________________________ Signature of person completing inspection
Provide details of defect(s) detected at any other time(s): ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ _______________________________ Name of person identifying defect(s) (Print name) Certification of Repairs Completed: I certify all defects have been repaired ________________________________ Signature of person identifying defect(s)
I certify repair(s) were unnecessary
Remarks: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ __________________________ Print Certifiers Name (Print name) _________________________ Certifiers Signature
Updated: May 2011
41
Appendix 6 MOTOR COACH TRIP INSPECTION REPORT

Carriers registered name (as per registration): ___________________________________ Bus plate number __________________ Trailer plate number:_______________________ Location of inspection (municipality or location on highway): _________________________ Odometer reading _________________ or Hub reading ______________________ I performed an inspection of the vehicle noted above using the criteria set out in Schedule 3 of Part 2, NSC Standard 13 and as per sections 10(4) and 10(10) of Albertas Commercial Vehicle Safety Regulation (AR 121/2009) and report the following: No defects were found Defects Detected ( Mark for a minor defect, and X for a major defect) Accessibility Devices 12. General 1. Brake System 13. Glass and Mirrors 2. Coupling Device 14. Heater/Defroster 3. Dangerous Goods 15. Horn 4. Doors and Emergency exits 16. Lamps and Reflector 5. Driver Controls 17. Passenger Compartment 6. Driver Seat 18. Steering 7. Emergency Equipment & Devices 19. Suspension System 8. Exhaust System 20. Tires 9. Exterior Body 21. Wheels, Hubs and Fasteners 10. Fuel System 22. Windshield Wipers/Washer 11. Provide details of defect(s) detected and which vehicle detected on (bus or trailer if applicable): ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ _______________________________ Name of person completing inspection (Print name) __________________________________ Signature of person completing inspection
Provide details of defect(s) detected at any other time(s): ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ _______________________________ Name of person identifying defect(s) (Print name) Certification of Repairs Completed: I certify all defects have been repaired I certify repair(s) were unnecessary __________________________________ Signature of person identifying inspection
Remarks: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ __________________________ Print Certifiers Name (Print name) _________________________ Certifiers Signature
Updated: May 2011
42
Appendix 7 Trip Inspection Report

Time: ________ Date:______________ Carrier Name (as per registration):____________________________________ Inspection Date: ______________________ Location:____________________ Vehicle plate number or unit number Truck _________ Bus __________ Results of Inspection Major defects found as documented below Minor defects found as per documented below No defects found Comment (identify vehicle and defect): _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ I declare that the vehicle(s) shown above have been inspected to regulatory standards. _______________________________ Name of person conducting inspection Certification of Repairs Made All repair have been made Comments: _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ __________________________________ Signature of person conducting inspection Trailer (lead trailer) __________ Trailer (rear trailer) __________ Other __________ Other ___________
_______________________________ Name of person conducting inspection (PRINT)
__________________________________ Signature of person conducting inspection
Updated: May 2011
43
Appendix 8 Schedule 4 Motor Coach (30 days or 12,000 km)

Application: This schedule applies only to a Motor Coach equipped with air ride suspension, air brakes and automatic brake adjusters. Note: All conditions listed below are major defects and must be repaired before the vehicle is driven. Schedule 4 inspections must be conducted while the vehicle is positioned over a pit or raised in a manner that provides adequate access to all applicable components by a person who holds the appropriate technician certification or qualification. 1. Air Brake System Major Defect(s) Audible air leak. Brake pushrod stroke is at or beyond the adjustment limit. Clearance between disc brake pads and rotor exceeds manufacturers specified limit. Wedge brake shoe movement exceeds manufacturers specified limit. Excessive discharge of fluids from air reservoir. Air compressor, mounts or attachments damaged or defective. Compressor drive-belt loose or damaged. Air line or fitting damaged or insecure. Air tank defective, damaged or insecure. Air tank drain or moisture ejector device inoperable. Brake chamber, brake linkage or other brake component is defective, damaged or insecure. DD3 brake chamber fails to hold vehicle in place during tug test, when all air reservoirs are drained. Spring brake is broken or malfunctions. Inoperative service, parking or emergency brake. 2. Exhaust system Major Defect(s) Exhaust leak. Exhaust system component insecure, damaged or perforated. 3. Frame and/or Underbody Major Defect(s) Any frame member or fastener is damaged, cracked or insecure. Any component mount is damaged or insecure. 4. Fuel system Major Defect(s) Fuel leak. Insecure fuel tanks, fuel tank mounts or guards. Fuel line or fitting damaged or insecure. 5. Steering Major Defect(s) Steering linkage is damaged or insecure. Power steering fluid is leaking, contaminated or low. Power steering component damaged or insecure. 6. Suspension System Major Defect(s) Air leak or malfunction of air suspension system or component. Damage or deterioration of any suspension component including:
Updated: May 2011
44
- spring and air bag; - axle or frame attaching component; - axle supporting or aligning component; - suspension or component fastener; -shock absorber or attachments. 7. Tires Major Defect(s) Tire inflation less than required. Tire treads worn to wear limits. Damage to tread or sidewall of tire. Retread or rebuilt tire is used on front axle. 8. Wheels and fasteners Major Defect(s) Loose, missing, damaged or ineffective wheel fastener. Damaged wheel or wheel component.
Updated: May 2011
45
Appendix 9 MOTOR COACH 30 Day/12,000 km VISUAL INSPECTION REPORT

Carrier name (as per registration): ________________ Bus plate number: ________
Location of inspection (Municipality or location on highway): _______________________ Odometer reading _______________ or Hub reading ______________________
I performed an inspection of the vehicle noted above using the criteria set out in Schedule 4 of Part 2, NSC Standard 13 and as per section 11 of Albertas Commercial Vehicle Safety Regulation (AR 121/2009) and report the following: No defects were found Defects Detected ( Mark for a minor defect, and X for a major defect) 1. Air Brake Systems 5. Steering 2. Exhaust Systems 6. Suspension System 3. Frame and/or Under Body 7. Tires 4. Fuel System 8. Wheel and Fasteners Brakes Adjustment Measurements: Steering Axle Carrying Axle #2 Inside / Outside tire Passenger Side Driver Side / / Carrying Axle #3
Provide details of defect(s) detected: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________ Heavy Duty Technician (Print name) ___________________ Heavy Duty Technician (Signature) ____________________ Trade Certificate Number
Certification of Repairs Completed: I certify all defects have been repaired
I certify repair(s) were unnecessary
Remarks: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____________________ Certifiers Name _________________________ Certifiers Signature
Updated: May 2011
46
Appendix 10
Maintenance and Inspection Program Review

(For Truck, Truck-Tractor, Trailer)
Carrier Name: Date Received: Program is Acceptable: Yes No NSC Number: Date Reviewed:
Note: Carrier is required to correct any identified deficiencies and is encouraged to periodically review their program to ensure it continues to meet legislative requirements and its operational needs.
In Compliance?
Written Maintenance Program Areas 1. Does the written Maintenance and Inspection Program pertain to all regulated vehicles in the fleet? Regulation: AR121/2009, Section 6(1): Carriers that operate under the authority of an Alberta Safety Fitness Certificate (SFC) must implement a written Maintenance and Inspection Program. The program must pertain to all commercial vehicles that are registered to the carrier for a weight of more than 4,500 kilograms (kg) including vehicles leased for more than 30 days. Comments:
Yes
No
N/A
2. Does the written Maintenance and Inspection Program address the requirement of employees having access to the carriers written Maintenance and Inspection Program? Regulation: AR121/2009, Sections 6(4) and (5): Carrier must maintain a copy of their written Maintenance and Inspection Program at their principal place of business and every location where maintenance and inspections are carried out under the carriers program. A copy of the program must be readily accessible to the employees of the carriers who carry out the maintenance and inspection program. Comments:
Updated: May 2011
47
In Compliance?
Written Maintenance Program Areas 3. Does the written Maintenance and Inspection Program require a continuous and regular program for the inspection, maintenance and repair of the carriers commercial vehicles and address periodic maintenance, inspection and repair of the items listed below? (critical) Regulation: AR121/2009, Section 6(3): Carriers must have a written Preventative Maintenance and Inspection Program that requires a continuous and regular program for inspecting, maintaining and repairing their commercial vehicles as applicable. Regulation: AR121/2009, Schedule 2: The relevant components in Schedule 2 of the regulation must be addressed.
Body and Seats (S.1) Chassis Frame (S. 2) Body Frame (S. 3) Sliding Subframe (S. 4) Underbody (S. 5) Drive Shaft (S. 6) Window and Mirrors (S. 7) Fuel (S. 8) Exhaust (S. 9) Friction Components (S. 10) Hydraulic and Vacuum-assist Brake Components (S. 11) Mechanical Components (S. 12) Brake Pedal (S. 13) Air Brake System (S. 14) Park Brake (S. 15) Brake System (S. 16) Engine Controls (S. 17) Steering Column and Box (S. 18) Wheel Alignment (S. 19) C-Dolly Steering (S. 20) Steering Linkage (S. 21) Suspension (S. 22) General Requirements (S. 23) Windshield Wipers and Washers (S. 24) Heating and Defrosting System (S. 25) Starting Switch (S. 26) Lamps and Reflectors (S. 27) Tires (S. 28) Wheels (S. 29) Lubrication (S. 30) Fifth Wheel Coupling Device (S. 31) Trailer Hitch, Trailer Mount and Connecting Devices (S. 32) Rear Impact Guards (S. 33)
Yes
No
N/A
Comments:
4. Does the written Maintenance and Inspection Program cover the requirement to conduct the Commercial Vehicle Inspection Program (CVIP) inspections annually? Regulation: AR121/2009, Section 6(3)(c): Carriers written Maintenance and Inspection Program must address that mandatory annual inspections under the Commercial Vehicle Inspection Program (CVIP) are completed on time and a copy of the valid inspection must accompany all vehicles. Comments:
Updated: May 2011
48
In Compliance?
Written Maintenance Program Areas 5. Does the written Maintenance and Inspection Program address the requirement that each commercial vehicle contain a copy of Schedule 1 of NSC Standard 13, including any modification made to the Schedule? (critical) Regulation: AR121/2009, Section 10(9): Carrier must ensure a copy of the Schedule used for a written trip inspection is located in each commercial vehicle. A carrier may add items to the Schedule, but may only remove components if the vehicle is not equipped with that component. Comments:
Yes
No
N/A
6. Does written Maintenance and Inspection Program address the requirement that drivers or persons authorized to conduct Trip Inspections inspect all the applicable items identified in Schedule 1 of NSC Standard 13, Part 2? Regulation: AR121/2009, Sections 10(2) and (4)(a): Carriers written program must provide that the driver or person authorized to conduct Trip Inspections inspect all of the required items identified in Schedule 1 of NSC Standard 13, Part 2. Comments:
7. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or authorized persons, complete written Trip Inspection Reports? (critical) Regulation: AR121/2009, Section 12(2): Carrier must ensure written Trip Inspection Reports are completed for all commercial vehicles operating under the authority of a Safety Fitness Certificate (Federal or Provincial). Trip Inspection Reports must meet the requirements outlined in Section 12(3) and (4) of AR121/2009. Trip inspection reports apply to: 1. Trucks registered to a provincially regulated carrier, those carriers that operate solely within Alberta and registered for a weight of 11,794 kilograms or greater; and 2. Trucks registered to a federally regulated carrier, those carriers that operate one or more vehicles outside of Alberta, registered for a weight of 4,500 kilograms or greater. When operating commercial vehicles registered solely or in combination for less than 11,794 kilograms the driver or carrier is not required to carry or produce a copy of NSC Standard 13, Part 2 or prepare or produce a trip inspection report. Comments:
Updated: May 2011
49
In Compliance?
Written Maintenance Program Areas 8. Does the Maintenance and Inspection Program identify what items need to be recorded on a written Trip Inspection Reports, as required? (critical) Regulation: AR121/2009, Section 12(4) (a) (h): A trip inspection report must include, at least: i. The licence plate number, the commercial vehicle identification number or unit number of the commercial vehicle; ii. A record of the odometer or hubometer reading of the commercial vehicle at the time of the inspection; iii. The name of the carrier operating the commercial vehicle; iv. The name of the municipality or location on the highway where the commercial vehicle was inspected; v. Each defect in the operation of every item required to be inspected in accordance with Section 10, or that no defect was detected; vi. The time and date that the report is made; vii. The name of the person who inspected the commercial vehicle and include a statement signed by that person stating that the commercial vehicle has been inspected in accordance with the applicable requirements under Section 10; viii. The name and signature of the driver or person making the report. The report must be in a legible written format or in a legible electronic format acceptable to the Registrar. Comments:
Yes
No
N/A
9. Does the Maintenance and Inspection Program address distribution and retention of Trip Inspection Reports? Regulation: AR121/2009, Sections 13(1) and (2): A driver shall, within 20 days after the completion of a trip inspection report, forward the original to the home terminal of the carrier, The carrier shall: a) Ensure that the driver forwards the original of the trip inspection report to; b) Deposit the original of the trip inspection report at its principal place of business within 30 days of receiving it. c) Keep each original of the trip inspection report in chronological order for each vehicle for at least 6 months after receiving it.
Comments:
Updated: May 2011
50
In Compliance?
Written Maintenance Program Areas 10. Does carriers Maintenance and Inspection Program require a person completing the trip inspection to report defects and take appropriate action? (critical) Regulation: AR121/2009, Section 14: Carriers program must require the person completing a trip inspection to document all defects detected and advise the carrier without delay if it is a major defect or in a timely manner, no later than the next required trip inspection in all other cases. Carrier shall direct that no person operate a vehicle that has been identified as having a major defect until it is repaired. Comments:
Yes
No
N/A
11. Does the written maintenance and inspection program require drivers to report defects observed during the vehicles operation? Regulation: AR121/2009, Section 15: Carriers program must instruct driver that if a defect is identified during their work shift, the defect must be recorded in their Trip Inspection Report, or other document and reported: a) To the carrier without delay if it is a major defect; or b) In a timely manner, and no later than the next required trip inspection in all other cases. Comments:
Updated: May 2011
51
In Compliance?
Written Maintenance Program Areas 12. Does the carriers written Maintenance and Inspection Program provide adequate directions on retaining vehicle inspection, maintenance, and repair records? (critical) Regulation: AR121/2009, Sections 37 and 38: Carrier must maintain a vehicle file for each vehicle regulated. The vehicle file shall contain at least: a) Identification of the vehicle as per Section 37(2)(a); b) Record of CVIP inspections; c) Repairs completed; d) Lubrication and maintenance of vehicles including nature of work performed, the date the inspection took place, and odometer or hubometer reading at the time of the inspection; e) Notice of defects from the manufacturer; f) Trip inspection reports. Unless otherwise provided by the Registrar, records shall be retained at the carriers principal place of business. Trip Inspection Reports shall be retained for the current month the inspection was completed and for the following 6 months. All other maintenance and inspection records shall be retained for at least the current calendar year and the 4 years immediately following. Comments:
Yes
No
N/A
13. Does the carriers written Maintenance and Inspection Program identify that a driver shall not be permitted to drive unless all major defects as identified in the Trip Inspection Report have been repaired, corrected, or certified that the repair or correction is unnecessary? (critical) Regulation: AR121/2009, Section 16: The carriers program shall direct that when a major defect is repaired, the Trip Inspection Report or other document in which the defect was reported shall be amended to certify that the defect has been repaired or corrected, or that no repair was necessary. It must also be noted that a driver shall not drive or be permitted to drive until all major defects have been repaired. Comments:
Total Number of Critical Nos Total Number of Nos
Updated: May 2011
52
In Compliance?
Written Maintenance Program Areas Auditors General Comments:
Yes
No
N/A
Score Evaluation
To estimate the carriers level of non-compliance, determine the number of questions answered No and compare this number to the appropriate row in the table below.
Number of Critical NOs 0 18
Total Number of NOs 02 3 13
Requirements
Carrier must ensure any and all deficiencies are corrected. Carrier must re-evaluate their programs and procedures to ensure full compliance and corrected plans will be required to be submitted.
If any critical question indicates a No, the programs and procedures do not meet regulatory requirements.
Updated: May 2011
53
Appendix 11

(Motor Coach)
In Compliance?
Written Maintenance Program Areas 14. Does carriers written Maintenance and Inspection Program pertain to all regulated vehicles in the fleet? Regulation: AR121/2009, Section 6(1): All carriers that operate under the authority of an Alberta Safety Fitness Certificate (SFC) must implement a written Maintenance and Inspection Program. The program must pertain to all commercial vehicles that are designed for carrying 11 or more persons including the driver. Comments:
Yes
No
N/A
15. Does carriers written Maintenance and Inspection Program address the requirement of employees having access to the carriers written Maintenance and Inspection Program? Regulation: AR121/2009, Sections 6(4) and (5): Carrier must maintain a copy of their written Maintenance and Inspection Program at their principal place of business and every location where maintenance and inspections are carried out under the carriers program. A copy of the program must be readily accessible to the employees of the carriers who carry out the maintenance and inspection program. Comments:
Updated: May 2011
54
In Compliance?
Written Maintenance Program Areas 16. Does the written Maintenance and Inspection Program require a continuous and regular program for the inspection, maintenance and repair of the carriers commercial vehicles and address periodic maintenance, inspection and repair of items listed below in Schedule 2? (critical) Note: If the bus is equipped with any of the following items in Schedule 3 then those items must be included in the periodic inspection/repair
Yes
No
N/A
Regulation: AR121/2009, Sections 6(3)(a): Carriers must have a written Preventative Maintenance and Inspection Program that requires a continuous and regular program for inspecting, maintaining and repairing their commercial vehicles as applicable. Regulation: AR121/2009, Schedule 2: The relevant components in schedule 2 of the regulation must be addressed.
Schedule 3: If the vehicle is equipped with a ramp or lift for the purpose of transporting persons with physical disabilities, the vehicle must meet the following requirement as outlined in Schedule 3 of the regulations.
Mobility Aid Securement Devices (S. 1) Ramps and Lifts General Requirements (S. 2) Ramp and Lift Controls (S. 3) Lift Capacity (S. 4) Lift Platform Requirements (S. 5) Warning Notice (S. 6) Symbol (S. 9)
Comments:
Updated: May 2011
55
In Compliance?
Written Maintenance Program Areas 17. Does carriers written Maintenance and Inspection Program cover the requirement to conduct Commercial Vehicle Inspection Program (CVIP) inspections semi-annually? Regulation: AR121/2009, Section 6(3)(c): Carriers written Maintenance and Inspection Program must address that mandatory semi-annual inspections under the Commercial Vehicle Inspection Program are completed on time and a copy of the valid inspection accompanies all vehicles. Comments:
Yes
No
N/A
18. Does the carriers written Maintenance and Inspection Program address the requirement that each commercial vehicle contain a copy of Schedule 2 or 3, including any modifications made to the Schedule? (critical) Regulation: AR121/2009, Section 10(9): Carrier must ensure a copy of the Schedule used for written trip inspection is located in each commercial vehicle. A carrier may add items to the Schedule, but may only remove components if the vehicle is not equipped with that component. Comments:
19. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or persons authorized to conduct trip inspections inspect all the required items identified in Schedules 2 or 3 and 4, of NSC Standard 13, Part 2? Regulation: AR121/2009, Section 10(2), Section10(4), Section 10(5): and Section 11(1) Carriers program must require drivers or another person designated by the carrier to complete a trip inspection of vehicles the have a designed seating capacity of 11 or more persons including the driver. The person completing the inspection must inspect the operating condition of the vehicle using Schedule 2 or 3 and 4, of Part 2 of the National Safety Code (NSC) Standard 13. Where the Motor Coach has been inspected under Schedule 3 then an Under-vehicle inspection must be done. Comments:
Updated: May 2011
56
In Compliance?
Written Maintenance Program Areas 20. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or authorized persons, complete written Trip Inspection Reports? (critical) Regulation: AR121/2009, Section 12(2): Carrier must ensure written Trip Inspection Reports are completed for all commercial vehicles designed with a seating capacity of 11 or more persons including the driver. Trip Inspection Reports must meet the requirements outlined in Section 12(3) and (4) of AR121/2009. Comments:
Yes
No
N/A
21. Does carriers Maintenance and Inspection Program identify what items need to be recorded on a written Trip Inspection Reports, as required? (critical) Regulation: AR121/2009, Section 12(4) (a) (h) A trip inspection report must include, at least: ix. The licence plate number, the commercial vehicle identification number or unit number of the commercial vehicle; x. A record of the odometer or hubometer reading of the commercial vehicle at the time of the inspection; xi. The name of the carrier operating the commercial vehicle; xii. The name of the municipality or location on the highway where the commercial vehicle was inspected; xiii. Each defect in the operation of every item required to be inspected in accordance with Section 10, or that no defect was detected; xiv. The time and date that the report is made; xv. The name of the person who inspected the commercial vehicle and include a statement signed by that person stating that the commercial vehicle has been inspected in accordance with the applicable requirements under Section 10; xvi. The name and signature of the driver or person making the report. The report must be in a legible written format or in a legible electronic format acceptable to the Registrar. Comments:
22. Does carriers written Maintenance and Inspection Program address distribution and retention of Trip Inspection Reports?
Updated: May 2011
57
In Compliance?
Written Maintenance Program Areas Regulation: AR121/2009, Sections 13(1) and (2): A driver shall, within 20 days after the completion of a trip inspection report, forward the original to the home terminal of the carrier, The carrier shall: d) Ensure that the driver forwards the original of the trip inspection report to; e) Deposit the original of the trip inspection report at its principal place of business within 30 days of receiving it. f) Keep each original of the trip inspection report in chronological order for each vehicle for at least 6 months after receiving it.
Yes
No
N/A
Comments:
23. Does carriers Maintenance and Inspection Program require a person completing the trip inspection to report defects and take appropriate action? (critical) Regulation: AR121/2009, Section 14: Carriers program must require the person completing a trip inspection to document all defects detected and advise the carrier without delay if it is a major defect or in a timely manner, no later than the next required trip inspection in all other cases. Carrier shall direct that no person operate a vehicle that has been identified as having a major defect until it is repaired. Comments:
24. Does the written maintenance and inspection program require drivers to report defects observed during the vehicles operation? Regulation: AR121/2009, Section 15: Carriers program must instruct driver that if a defect is identified during their work shift, the defect must be recorded in their Trip Inspection Report, or other document and reported: a) To the carrier without delay if it is a major defect; or b) In a timely manner, and no later than the next required trip inspection, in all other cases. Comments:
Updated: May 2011
58
In Compliance?
Written Maintenance Program Areas 25. Does the carriers written Maintenance and Inspection Program provide adequate directions on retaining vehicle inspection, maintenance, and repair records? (critical) Regulation: AR121/2009, Sections 37 and 38: Carrier must maintain a vehicle file for each vehicle regulated. The vehicle file shall contain at least: g) Identification of the vehicle as per Section 37(2)(a); h) Record of CVIP inspections; i) Repairs completed; j) Lubrication and maintenance of vehicles including nature of work performed, the date the inspection took place, and odometer or hubometer reading at the time of the inspection; k) Notice of defects from the manufacturer; l) Trip inspection reports. Unless otherwise provided by the Registrar, records shall be retained at the carriers principal place of business. Trip Inspection Reports shall be retained for the current month the inspection was completed and for the following 6 months. All other maintenance and inspection records shall be retained for at least the current calendar year and the 4 years immediately following. Comments:
Yes
No
N/A
26. Does the carriers written Maintenance and Inspection Program identify that a driver shall not be permitted to drive unless all major defects as identified in the trip inspection report have been repaired, corrected, or certified that the repair or correction is unnecessary? (critical) Regulation: AR121/2009, Section 16: The carriers program shall direct that when a major defect is repaired, the Trip Inspection Report or other document in which the defect was reported shall be amended to certify that the defect has been repaired or corrected, or that no repair was necessary. It must also be noted that a driver shall not drive or be permitted to drive until all major defects have been repaired. Comments:
Updated: May 2011
59
In Compliance?
Yes
No
N/A
Score Evaluation
Number of Critical NOs 0 18
Total Number of NOs 02 3 13
Requirements
Carrier must ensure any and all deficiencies are corrected. Carrier must re-evaluate their programs and procedures to ensure full compliance and corrected plans will be required to be submitted.
Updated: May 2011
60
Appendix 12

(Commercial Bus)
In Compliance?
Yes
No
N/A
Updated: May 2011
61
In Compliance?
Written Maintenance Program Areas 29. Does the written Maintenance and Inspection Program require a continuous and regular program for the inspection, maintenance and repair of the carriers commercial vehicles and address periodic maintenance, inspection and repair of items listed below in Schedule 2? (critical) Note: If the bus is equipped with any of the following items in Schedule 3 then those items must be included in the periodic inspection/repair.
Yes
No
N/A
Updated: May 2011
62
In Compliance?
Written Maintenance Program Areas Comments:
Yes
No
N/A
30. Does carriers written Maintenance and Inspection Program cover the requirement to conduct Commercial Vehicle Inspection Program (CVIP) inspections semi-annually? Regulation: AR121/2009, Section 6(3)(c): Carriers written Maintenance and Inspection Program must address that mandatory semi-annual inspections under the Commercial Vehicle Inspection Program are completed on time and a copy of the valid inspection accompanies all vehicles. Comments:
31. Does the carriers written Maintenance and Inspection Program address the requirement that each commercial vehicle contain a copy of Schedule 2 or 3, including any modifications made to the Schedule? (critical) Regulation: AR121/2009, Section 10(9): Carrier must ensure a copy of the Schedule used for written trip inspection is located in each commercial vehicle. A carrier may add items to the Schedule, but may only remove components if the vehicle is not equipped with that component. Comments:
32. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or persons authorized to conduct trip inspections inspect all the required items identified in Schedules 2, of NSC Standard 13, Part 2? Regulation: AR121/2009, Sections 10(2) and (4) Carriers program must require drivers or another person designated by the carrier to complete a trip inspection of vehicles the have a designed seating capacity of 11 or more persons including the driver. The person completing the inspection must inspect the operating condition of the vehicle using Schedule 2, of Part 2 of the National Safety Code (NSC) Standard 13. Comments:
Updated: May 2011
63
In Compliance?
Written Maintenance Program Areas 33. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or authorized persons, complete written Trip Inspection Reports? (critical) Regulation: AR121/2009, Section 12(2) Carrier must ensure written Trip Inspection Reports are completed for all commercial vehicles designed with a seating capacity of 11 or more persons including the driver. Trip Inspection Reports must meet the requirements outlined in Section 12(3) and (4) of AR121/2009. Comments:
Yes
No
N/A
34. Does carriers Maintenance and Inspection Program identify what items need to be recorded on a written Trip Inspection Reports, as required? (critical) Regulation: AR121/2009, Section 12(4) (a) (h) A trip inspection report must include, at least: xvii. The licence plate number, the commercial vehicle identification number or unit number of the commercial vehicle; xviii. A record of the odometer or hubometer reading of the commercial vehicle at the time of the inspection; xix. The name of the carrier operating the commercial vehicle; xx. The name of the municipality or location on the highway where the commercial vehicle was inspected; xxi. Each defect in the operation of every item required to be inspected in accordance with Section 10, or that no defect was detected; xxii. The time and date that the report is made; xxiii. The name of the person who inspected the commercial vehicle and include a statement signed by that person stating that the commercial vehicle has been inspected in accordance with the applicable requirements under Section 10; xxiv. The name and signature of the driver or person making the report. The report must be in a legible written format or in a legible electronic format acceptable to the Registrar. Comments:
Updated: May 2011
64
In Compliance?
Written Maintenance Program Areas Regulation: AR121/2009, Sections 13(1) and (2): A driver shall, within 20 days after the completion of a trip inspection report, forward the original to the home terminal of the carrier, The carrier shall: g) Ensure that the driver forwards the original of the trip inspection report to; h) Deposit the original of the trip inspection report at its principal place of business within 30 days of receiving it. i) Keep each original of the trip inspection report in chronological order for each vehicle for at least 6 months after receiving it.
Yes
No
N/A
Comments:
Updated: May 2011
65
In Compliance?
Written Maintenance Program Areas 38. Does the carriers written Maintenance and Inspection Program provide directions on retaining vehicle inspection, maintenance, and repair records? (critical) Regulation: AR121/2009, Sections 37 and 38: Carrier must maintain a vehicle file for each vehicle regulated. The vehicle file shall contain at least: m) Identification of the vehicle as per Section 37(2)(a); n) Record of CVIP inspections; o) Repairs completed; p) Lubrication and maintenance of vehicles including nature of work performed, the date the inspection took place, and odometer or hubometer reading at the time of the inspection; q) Notice of defects from the manufacturer; r) Trip inspection reports. Unless otherwise provided by the Registrar, records shall be retained at the carriers principal place of business. Trip Inspection Reports shall be retained for the current month the inspection was completed and for the following 6 months. All other maintenance and inspection records shall be retained for at least the current calendar year and the 4 years immediately following. Comments:
Yes
No
N/A
Updated: May 2011
66
In Compliance?
Yes
No
N/A
Score Evaluation
Number of Critical NOs 0
Total Number of NOs 02
Requirements
Carrier must ensure any and all deficiencies are corrected.
18
3 13
Carrier must re-evaluate their programs and procedures to ensure full compliance and corrected plans will be required to be submitted.
Updated: May 2011
67
Appendix 13

(School Bus)
In Compliance?
Yes
No
N/A
Updated: May 2011
68
In Compliance?
Written Maintenance Program Areas 42. Does the written Maintenance and Inspection Program require a continuous and regular program for the inspection, maintenance and repair of the carriers commercial vehicles and address periodic maintenance, inspection and repair of items listed below in Schedule 2? (critical) Note: If the bus is equipped with any of the following items in Schedule 3, 4 and 5. Those items must be included in the periodic inspection, maintenance and repair program.
Yes
No
N/A
Updated: May 2011
69
In Compliance?
Written Maintenance Program Areas Schedule 4:
Yes
No
N/A
If the vehicle is equipped for the purpose of transporting persons with physical disabilities, the vehicle must meet the following requirement as outlined in Schedule 4 of the regulations as follows.
Masor System Required (S. 2) Masor System Requirements (S. 3) Mobility Aid and Occupant Restraint Requirements (S. 4) Protective Materials (S. 5) Exhaust System (S. 6) Rear Bumper (S. 7) Doors (S. 8) Steps (S. 9) Additional Lighting (S. 10) Floor Covering (S. 11) Seats (S. 12) Emergency Equipment (S. 13) Signs (S. 14)
Schedule 5: Vehicle must comply with Schedule 5 (school bus maintenance standards) of the regulation as outline below.
Colour (S. 2) Exhaust (S. 3) Instruct and Instrument Panel (S. 4) Steering Gear and Linkage (S. 5) Tires (S. 6) Rear Bumper (S. 7) Colour (S. 8) Service Door (S. 9) Emergency Exit General Requirements (S. 10) Emergency Doors (S. 11) Safety Equipment (S. 12) Floor Covering (S. 13) Heater (S. 14) Signage (S. 15) Inside Height (S. 16) Alternate Flashing Warning Lamps (S. 17) Floor Level Marker Lamps (S. 18) Interior Lamps (S. 19) Exterior Lamps (S. 20) Mirrors (S. 21) Body Mounting (S. 22) Noise Suppression (S. 23) Rub Rails (S. 24) Steps (S. 25) Stirrup Steps (S. 26) Stop Arm (S. 27) Crossing Arm (S. 28) Sun Visor (S. 29) Undercoating (S. 30) Ventilation (S. 31)
Comments:
43. Does the written Maintenance and Inspection Program cover the requirement to conduct the Commercial Vehicle Inspection Program (CVIP) inspections semi-annually?
Updated: May 2011
70
In Compliance?
Written Maintenance Program Areas Regulation: AR121/2009, Section 6(3)(c): Carriers written Maintenance and Inspection Program must address that mandatory semi-annual inspections under the Commercial Vehicle Inspection Program are completed on time and a copy of the valid inspection must accompany all vehicles. Comments:
Yes
No
N/A
44. Does the carriers written Maintenance and Inspection Program address the requirement that each commercial vehicle contain a copy of Schedule 2 or 3, including any modifications made to the Schedule? (critical) Regulation: AR121/2009, Section 10(9): Carrier must ensure a copy of the Schedule used for a written trip inspection is located in each commercial vehicle. A carrier may add items to the Schedule, but may only remove components if the vehicle is not equipped with that component. Comments:
45. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or persons authorized to conduct trip inspections inspect all the required items identified in Schedules 2 or 3, of NSC Standard 13, Part 2? Regulation: AR121/2009, Sections 10(2) and (4): Carriers program must require drivers or another person designated by the carrier to complete a trip inspection of vehicles the have a designed seating capacity of 11 or more persons including the driver. The person completing the inspection must inspect the operating condition of the vehicle using Schedule 2, of Part 2 of the National Safety Code (NSC) Standard 13. Comments:
Updated: May 2011
71
In Compliance?
Written Maintenance Program Areas 46. Does the carriers written Maintenance and Inspection Program address the requirement that drivers or authorized persons, complete written Trip Inspection Reports? (critical) Regulation: AR121/2009, Section 12(2): Carrier must ensure written Trip Inspection Reports are completed for all commercial designed with a seating capacity of 11 or more persons including the driver. Trip Inspection Reports must meet the requirements outlined in Section 12(3) and (4) of AR121/2009. Comments:
Yes
No
N/A
47. Does carriers Maintenance and Inspection Program identify what items need to be recorded on a written Trip Inspection Reports, as required? (critical) Regulation: AR121/2009, Section 12(4) (a) (h) A trip inspection report must include, at least: xxv. The licence plate number, the commercial vehicle identification number or unit number of the commercial vehicle; xxvi. A record of the odometer or hubometer reading of the commercial vehicle at the time of the inspection; xxvii. The name of the carrier operating the commercial vehicle; xxviii. The name of the municipality or location on the highway where the commercial vehicle was inspected; xxix. Each defect in the operation of every item required to be inspected in accordance with Section 10, or that no defect was detected; xxx. The time and date that the report is made; xxxi. The name of the person who inspected the commercial vehicle and include a statement signed by that person stating that the commercial vehicle has been inspected in accordance with the applicable requirements under Section 10; xxxii. The name and signature of the driver or person making the report. The report must be in a legible written format or in a legible electronic format acceptable to the Registrar. Comments:
Updated: May 2011
72
In Compliance?
Written Maintenance Program Areas Regulation: AR121/2009, Sections 13(1) and (2): A driver shall, within 20 days after the completion of a trip inspection report, forward the original to the home terminal of the carrier, The carrier shall: j) Ensure that the driver forwards the original of the trip inspection report to; k) Deposit the original of the trip inspection report at its principal place of business within 30 days of receiving it. l) Keep each original of the trip inspection report in chronological order for each vehicle for at least 6 months after receiving it.
Yes
No
N/A
Comments:
Updated: May 2011
73
In Compliance?
Written Maintenance Program Areas 51. Does the carriers written Maintenance and Inspection Program provide adequate directions on retaining vehicle inspection, maintenance, and repair records? (critical) Regulation: AR121/2009, Sections 37 and 38: Carrier must maintain a vehicle file for each vehicle regulated. The vehicle file shall contain at least: s) Identification of the vehicle as per Section 37(2)(a); t) Record of CVIP inspections; u) Repairs completed; v) Lubrication and maintenance of vehicles including nature of work performed, the date the inspection took place, and odometer or hubometer reading at the time of the inspection; w) Notice of defects from the manufacturer; x) Trip inspection reports. Unless otherwise provided by the Registrar, records shall be retained at the carriers principal place of business. Trip Inspection Reports shall be retained for the current month the inspection was completed and for the following 6 months. All other maintenance and inspection records shall be retained for at least the current calendar year and the 4 years immediately following. Comments:
Yes
No
N/A
Updated: May 2011
74
In Compliance?
Yes
No
N/A
Note:
If ANY questions listed above have been answered No, then your maintenance program MUST be updated in order to address the defect.
Score Evaluation
Number of Critical NOs 0
Total Number of NOs 02
Requirements
Carrier must ensure any and all deficiencies are corrected.
18
3 13
Carrier must re-evaluate their programs and procedures to ensure full compliance and corrected plans will be required to be submitted.
Updated: May 2011

Commercial Vehicle

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Commercial Vehicle Safety Compliance In Alberta

Effective: May 2011

MODULE 4 Preventive Maintenance, Record Keeping And Vehicle Files

Module 4: Preventive Maintenance, Record Keeping And Vehicle Files

Updated: May 2011