GOVERNMENT OF KHYBER PAKHTUNKHWA IRRIGATION DEPARTMENT

FLOOD DAMAGES RESTORATION PROJECT IRRIGATION DEPARTMENT PESHAWAR

MONTHLY PROGRESS REPORT July 2011

BAK Consulting Engineers, Peshawar National development Consultants, Lahore AGES Consultants, Peshawar

MONTHLY PROGRESS REPORT

Aug - 2011

1.

2. 3.

The Projects Restoration of Marginal Bund and Guide Bunds at A.T. Works & Amandara Headworks Upper Swat Canal System Increasing Diversion to Upper Swat Canal System During 2010-2011 Restoration of Flood Protection Bund, Works along Swat River in District Malakand

The Client Flood Damages Restoration Directorate Irrigation Department Peshawar

The Consultants FDRC A Joint Venture of BAK, NDC & AGES Consultants
Project Brief

1. General The river training works on the SWAT River have been provided in three stages Firstly the Flood Protection Bunds which are aimed at controlling the river flow against medium to high floods and to protect the Towns and Villages spread astride the River. Secondly the River Training Works have been provided to control the flow of various streams of river in the low and medium floods in order to ensure the safety of important river training structures built within the river bed of the Swat River and to divert the excessive flow of water from the AT Works and Amandara Headworks during the medium and high floods.. Thirdly the training work that are in the shape of marginal and guide bunds which serve to provide the minimum required flow in the Upper Swat Canal in the low flow periods. The unprecedented intense monsoon rains of the year 2010 have caused heavy damages to the Protective Works and Additional Training Works of the Upper Swat Canal. Almost all the training and other protective works have been washed away either wholly or partially. The Upper Swat Canal is an extremely important vessel which carries all the required water for running four Hydal Power Plants which produce about 121 Mega Watts electricity and whose demand is at its peak for the last couple of years. Besides this water is utilized for irrigation purposes by the huge masses of the command areas of this canal and its distributaries which in fact is the primary function of this canal. The monsoon rains are a recurring phenomenon, however, their intensity varies but for the last few years a considerably abrupt rise and fall in the intensity of the monsoon precipitation has been noticed. The Metrological Department of Pakistan has also announced the continuation of the phenomenal behavior and consequent abrupt and intense rains in the coming monsoons. There are two permanent structures which are situated within the main bed of the Swat River and these have been provided protection by means of Temporary Protective Works built within the Swat River Bed. Whatever damages have occurred to the temporary or permanent works have to be rectified immediately otherwise far greater damage may be caused to these structures by any floods of the upcoming monsoons. The Flood Damages Restoration Directorate (FDRD) of the Irrigation Department Peshawar has reacted swiftly and promptly and the damages restoration works in the entire Swat River System have been launched and most of these works are at an advance stage now. The Client, The Flood Damages Restoration Consultants and all the contractors are making an all out effort to put up at least the critical structures in such a shape that the upcoming monsoon floods may pass through this system without causing much damage to the Swat River Training Works. The most technical, laborious and critical work was the repair of the Amandara Headworks, Comprising of the increasing the height of spillway gates for temporary diversion of water from the stilling Basin, Dismantling of huge quantity

of RCC work, reconstruction of Wing Walls of the Stilling Basin involving mass Plum Concrete etc. The Steel Structure work was done very efficiently and skillfully. The width of the Spillway gates was increased which stopped the Flow of water into the stilling Basin despite the rise in the level of the River, thus all the repair works inside the stilling Basin could be undertaken simultaneously. Top priority was assigned to the concreting work of the Stilling Basin and it was completed successfully as planned. The Work on other sites is proceeding smoothly despite the tremendous increase in the flow of water in the Swat River. Most of the contractors have succeeded in providing minimal flow control however they did need to increase their manpower and speed in order to ensure achieving maximum height as the monsoons were about to set in. However with the Grace of Almighty Allah no huge flood has been generated so far and all the contractors have succeeded in providing the essentially required minimum flood protection. Presently it appears as if no huge flood may develop and the monsoons may pass unnoticed without causing much damage this time at least in the Swat and Malakand Districts. The Design of the Flood Protection Bund and Guide Bund has been modified in order to make them effective against the medium and high floods which includes the raising of the height and width of the embankments and provision of stone pitching encased in concrete profiles in the Flood Protection Bund. In certain Cases where the design height of the Guide Bund was not sufficient the design has been modified and sufficient height has been ensured for the Guide Bund as well.. Out of a total of nine contracts eight are already more than halfway through however the 9th contractor namely Haji Pasham Khan who has been awarded Contract No. FDRD MK-3 has also reported to the site for commencing the work. The site has been allocated to him and he has also started the work.

2. Nomenclatures of Projects a. Restoration of Marginal Bund and Guide Bund at A.T. Works & Amandara Headworks Upper Swat Canal System

b. Restoration of Flood Protection Bunds, Works along Swat River in District Malakand c. Increasing Diversion to Upper Swat Canal System During 2010-2011 2.1 Characteristics of Packages/Works 2.2 No of Main Packages 2.3 No. of Subpackages Main Package-1 Sub Packages FDRD MK-1 FDRD MK-2 FDRD MK-3 FDRD MK-4 Main Package-2 Sub Packages FDRD MK-5 FDRD MK-6 FDRD MK-7 FDRD MK-8 Sub Package-3 : Increasing Diversion to Upper Swat Canal System During 2010-2011 : Restoration of Marginal Bund & Guide Bunds at A T Works & Amandara Headworks : : : Restoration of Flood Protection Bund along Swat River in District Malakand 3

2.4 Total No of Contracts 2.5 Designer 2.6 Project Management Consultants 3.1 Detail of Sub Packages Package Short Name FDRD/MK-1

: Flood Damages Restoration Directorate Irrigation Department Peshawar : A Joint Venture of BAK, NDC and AGES Consultants Table No 1 Name of Contractor

Nomenclature of Sub-Project

Restoration of Flood Protection Bund M/s TSK Engineering along Swat River in District Malakand International Pvt. Ltd.

FDRD MK-1 FDRD/MK-2 Restoration of Flood Protection Bund M/s Naveed Hussain along Swat River in District Malakand FDRD MK-2 Restoration of Flood Protection Bund M/s Haji along Swat River in District Malakand Khan FDRD MK-3 Pasham

FDRD/MK-3

FDRD/MK-4

Restoration of Flood Protection Bund M/s Jamal along Swat River in District Malakand Muhammad and Co FDRD MK-4 Restoration of Marginal Bund & Guide M/s Muhammad Bunds at A.T. Works & Amandara Younas Khan Headworks FDRD MK-5 Restoration of Marginal Bund & Guide M/s Muhammad Bunds at A T Works & Amandara Dawood (Chitral) Headworks FDRD MK-6 Restoration of Marginal Bund & Guide M/s Wardag Bunds at A T Works & Amandara Construction Headworks FDRD MK-7 Company Restoration of Marginal Bund & Guide M/s New Bunds at A T Works & Amandara Builders Headworks FDRD MK-8 Increasing Diversion to Upper Swat Canal System During 2010-2011 Khan

FDRD/MK-5

FDRD/MK-6

FDRD/MK-7

FDRD/MK-8

Package 3

Niaz Muhammad and Sons C/o Chiragh Din Attorney Holder

180 4. Details of Tasks/Contracts Cotract Nomenclature/ Package No FDRD/MK-1 Commencement Date 11/3/2011 Critical Activity/ Completion Date -

Table 2 Overall Completion Date 15/6/2011

FDRD/MK-2 FDRD/MK-3 FDRD/MK-4 FDRD/MK-5 FDRD/MK-6 FDRD/MK-7

2/5/2011 2/5/2011 25 Feb 2011 26 Feb 2011 25 Feb 2011

Guide Bund & its Stone Pitching 30 Apr 2011 Guide Bund & its Stone Pitching 30 Apr 2011 Guide Bund & its Stone Pitching 30 Apr 2011 Guide Bund & its Stone Pitching 30 Apr 2011 Guide Bund & its Stone Pitching 30 Apr 2011 30 Jun 2011

31/12/2011 31/12/2011 24 Nov 2011 25 Nov 2011 24 Nov2011

FDRD/MK-8

25 Feb 2011

24 Nov 2011

Package-3

25 Jan 2011

31 Dec 2011

4.1 No. of Contracts Commenced : 9 4.2 Date of Completion for Plugging Marginal Bund 4.3 Date of Completion of Entire Project : 30 April : : 30 Jun 2012

4.4 Time Elapsed Average : 110 Days Approx. 4.5 No of Days Available for Completion: 160 Days Approx. 4.6 Advance Payment : Nil

5.1 Work Done Details of All Contracts The details of the work done have been submitted by the seven under mentioned contractors in the form of their IPCs. These IPCs have been scrutinized by the

Consultants and the same have been forwarded to the Client and paid by the Client as under. . Total Cost Vrs Payment Details of All Cotracts Table No 3 Package Name FDRD/MK-1 FDRD/MK-2 FDRD/MK-3 FDRD/MK-4 Total Cost Million 30.000 30.000 27.000 24.796 Total WD Million 28.00 18.09 Remarks

FDRD/MK-5

52.808

22.14

FDRD/MK-6

52.903

25.78

FDRD/MK-7 FDRD/MK-8 Cotract No 9

52.940 52.940 68.655

16.51 31.74 35.04

5.2 Gross BOQ Cost of All Contracts 5.3 Total Upto Date Financial Work Done 5.4 Physical Upto Date Work Done 5.5 Current Month Work Progress Financial 5.6 Overall Work Progress

= Rs. 392.042 Million = Rs. 177.32 Million = Rs. 218.000 Million = 10.37 % = 55.60 %

5.7 Upto Date Gross Amount of IPCs Paid 5.8 Total Work Done upto 31 Jul 2011 by All Contractors ( Financial Effect ) 6.1 Survey and Setting out Activities:

= Rs. 177.32 = Rs. 177.32 Million

The FDR Consultants Contract Agreement was signed on 20 January 2011 and the Consultants mobilized immediately. The Consultants established their Field Office on 20 January 2011 and started the setting out work simultaneously. The contractors were handed over the work site as per their capacity to work so that they could fully utilize their entire manpower and equipment. Presently the sites of only a few items of work are yet to be handed over only to those contractors who have started their work recently or an odd one who is yet to start his work. However all the contractors are being advised to arrange more manpower and equipment so that the work speed could be enhanced on all sites. The Contractors M/s Haji Pasham khan and Co has still not started work and due to his late start he is likely to face problems as the flow in the river is increasing day by day and to avoid further hardship the said Contractor must start his work as soon as possible. 6.2 Construction Progress & Activities: The work was commenced as per schedule by all the contractors excepting a few. Nevertheless those who took timely start their work is proceeding smoothly although some heavy rain right at the outset caused medium level floods in the Swat River which continued for about 3 days and even thereafter the work could not be restarted for almost 10 days. Besides the floods caused damage and also washed away some of the work done by the contractors. 6.3 Visits / Meetings : High Officials of the Client Department have been visiting

the work site quite frequently and they have been rendering useful instructions on the site for enhancing the work progress and to facilitate the contractors as well the Consultants to ensure proper execution of all the contract agreements.

6.4 Consultants Team The Detail of the Consultants Team is given in Table No. 4 6.5 Contractor's Manpower: Table No. 5 6.6 Contractor's Machinery: Table No. 6 7.1 Field Laboratory Activities: Following Tests have been performed so far:7.2 Field Density Tests 7.3 GI Wire Test 7.4 Mild Steel Strength Tests :Field Density Tests are Performed at Site by the Consultants Representatives. :Test carried out by the PCSIR Laboratories Peshawar : Tests carried out by the Material Testing Laboratory of the UET Peshawar

7.5 Concrete Compressive : Tests carried out by the Material Testing Laboratory of Strength Tests 7.6 Materials Approved the UET Peshawar : A number of Sample of GI Wire have been approved : Coarse and Fine Aggregates have been approved 8.1 Engineers Facilities : JV of BAK, NDC and AGES Consultants and their entire staff is actively involved in the Project to ensure timely and quality execution of all the contracts by the respective contractors 8.2 Variation Orders : Six Variation Orders have been submitted by the contractors and the same have been processed and approved by the Client.

9. Constraints /Matters Requiring Attention The Contractors were caught Off Guards by the Unexpected Intermittent

Heavy Rains just a few weeks after starting the work These Heavy Rains caused Medium Floods in the River and also Washed

away some initial Work Done by the Contractors.

The Contractors emphasis is on the Construction of the Guide Bund

however now they have started Stone Pitching to protect the Guide Bund which is a critical activity for Protecting the Embankments. They are being pursued to Complete this work on top priority basis as this is a Critical Activity. The Contractors skilled/unskilled manpower at site is insufficient and they

have been advised time and again to increase their manpower so that their work progress may come upto the required minimum level. The Work Schedule has still not been submitted by any contractor because

of which proper monitoring of the progress is not possible IPCs submitted by the contractors are scrutinised by the Consultants and

the same are forwarded to the Client on priority for payment and all IPCs submitted so far have been paid to the respective contractors.