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APPENDIX E

Predeployment Trips
E.1 INTRODUCTION The purpose of this appendix is to provide unit staff with information for predeployment trips. Properly planned predeployment trips play a significant role in a unit successfully executing its deployment tasking. Though it is a good idea to plan predeployment trips before any deployment mission, this appendix focuses on the preparation for an NCF unit to deploy and relieve an NCF unit in concern of its primary construction mission at a forward TOA site and/or detail sites. Key personnel make predeployment trips to gather information about project tasking and deployment site conditions in order to complete the unit's construction project planning requirements. Note This appendix is not all-inclusive, but provides instruction on the type of information that should be available to complete construction project planning prior to deployment. E.2 PREDEPLOYMENT TRIPS Approximately three months prior to main body deployment, key personnel should conduct a predeployment visit to all tasked project sites for the upcoming deployment, with the primary purpose of meeting counterparts and gathering information. Information gathering focuses on answering the predeployment trip question and answer (Q&A) checklist provided in paragraph E.3. Complete the following items prior to conducting a predeployment trip: 1. Review existing OPORDERs/OPLANs for each site. noting possible problems or situations. 2. Make preliminary organizational assignments. 3. Determine site-peculiar requirements. 4. Develop a preliminary organizational and resource allocation plan outlining construction and military task needs. 5. Review all specifications, material listings, and project schedules; obtain copies of these prior to the trip. 6. Prepare an analysis of available and projected availability of resources (personnel, facilities, time, material, and equipment). Formulate specific questions to evaluate uncertainties.

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NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 E.2.1 Predeployment Trip Personnel Assignments Figure E-1 illustrates recommended predeployment trip members and their responsibilities. The operations officer designates key personnel to conduct these trips based on mission tasking. These designated personnel should establish informal liaisons with their counterparts prior to the predeployment trip. The actual composition of and numbers of personnel assigned to a predeployment visit is usually small. The unit operation officer may negotiate the number of personnel to conduct predeployment visits with the NCR responsible for the geographic AO, depending on known or anticipated conditions and future missions. Regardless of the final composition of predeployment trip personnel, the responsibilities listed in Figure E-1 need to be accomplished, and the predeployment trip Q&A checklist provided in paragraph E.3 needs to be answered during the predeployment trip.
PERSON CO (optional) PREDEPLOYMENT TRIP RESPONSIBILITY Command and customer interfacing Evaluation of facilities Evaluation of mission problems Evaluate projects, quality control plans, reporting procedures, and anticipated turnover status Review existing resource distribution Evaluate camp maintenance Evaluate facilities Evaluate shop equipment Gather additional project-oriented documentation Command, ROICC, and customer interfacing Determine special training requirements Determine existing disaster preparedness control plans and the battalions involvement Evaluate existing contingency plans and information available to support them COMPLETED

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Figure E-1. Predeployment Trip Members and Responsibility Checklist (Sheet 1 of 2)

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NTTP 4-04.2 1
PERSON S4 S4C MLO 3M Coordinator PREDEPLOYMENT TRIP RESPONSIBILITY Command and customer interfacing Evaluate warehouse, berthing, messing and disbursing facilities Determine existing support agreements and sources of support Determine all allowance excesses and deficiencies Determine normal requisition lead times and local requisitioning procedures Determine budgeting and funding constraints Determine camp-owned equipment/equipage Determine what battalion-owned items could be left on-site Determine requirement for mess cooks and other support personnel Review status and procedures for MLO Evaluate postal service and best routing Evaluate equipment condition and particular maintenance problems Evaluate maintenance, transportation and support (paint shop, batch plant, quarry, etc.) facilities Determine normal travel times and ground transportation routes Determine local driving conditions and licensing procedures Accomplish all of the above functions for the particular site, alone or in conjunction with one or more of the other team members Evaluate armory and military training facilities Evaluate communications equipment COMPLETED

A6 A4 (main body only) Detail OIC Detail AOIC

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Figure E-1. Predeployment Trip Members and Responsibility Checklist (Sheet 2 of 2) E.2.2 Predeployment Trip Impressions The predeployment trip is normally the first official meeting between the relieving unit, on-site unit, and local officals. Impressions made by unit representatives will have a significant impact on the turnover and the entire following deployment. Figure E-2 illustrates recommended "DOs" and "DON'Ts" to guide the interaction of both units' personnel.

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NTTP 4-04.2
PREDEPLOYMENT DOs Arrange a mutually convenient trip schedule with the battalion to be relieved. Ensure trip members: Are totally knowledgeable in their assigned areas Have up-to-date immunizations and passports, and visas if required Have proper travel orders, flight reservations, and securitv clearances. Ensure trip pre-planning is accurate and timely. Make a checklist Keep trip to a minimum duration (avoid non-workdays at the host command) Arrange meetings with members of the on-site battalions homeoort training team. Visit the main body site last. Visit the supporting NCR as part of the trip. Visit COMTHRIDNCB/COMSECONDNCB (as applicable) as part of the trip (ensure they are aware of your visit well in advance Meet all local commands possible. Meet all local key CEC officers. Start each site visit with a briefing by the host battalion. Establish a feeling of mutual respect and cooperation. Debrief the host battalion prior to departure. Make arrangements for the AP. Ask if vou can assist the battalion in anv way. Make digital images, slides or photos of everything. PREDEPLOYMENT DONTs Dont commit your battalion to a particular change or schedule. Dont criticize the work or procedures of the on-site battalion. Dont foster pre-conceived notions. Dont demand information; request it. Dont be an ungrateful guest. REVIEWED REVIEWED

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Figure E-2. Predeployment Trip "DOs" and "DON'Ts" Checklist

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NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 E.3 PREDEPLOYMENT TRIP QUESTION AND ANSWER CHECKLIST The on-site unit should expect the following questions during a predeployment trip and should prepare to provide the necessary information. Note This checklist is not all-inclusive, but provides instruction on the types of information that should be available prior to deployment. E.3.1 Camp Facilities 1. What kind(s) of laundry equipment is available and how is it maintained? 2. What is the condition of the armory? 3. Are local weapons ranges available for battalion use? Who is the POC and what is their phone number? 4. Is a public address system installed? Is it readily available for battalion use? 5. What types and kinds of telephones are available? Where are they located? Who owns the system? What regulations are there concerning modifications and maintenance? Is the system adequate and reliable? 6. What radio equipment is available? Where is it located and what is its current condition? 7. What is the condition of the medical facility, dental facility, and chapel? Obtain floor plans. 8. What facilities are available for the storage of classified materials, narcotics, and funds? 9. Who provides various utilities, and what is the battalion responsibility for maintenance and funding? These include, but are not limited to: a. Electric b. Gas c. Sewer d. Water e. Garbage. 10. What types of battalion-owned boilers must be maintained? Are their certifications current? 11. Are there sewage lift stations that must be maintained? 12. What type of climate control systems are available and what is their condition? 13. How are repair parts for battalion facilities and camp equipment obtained? What is the status of current inventories?

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NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 14. Is any special maintenance training recommended? 15. Are maintenance manuals available? 16. What camp improvement projects are funded, in progress, or anticipated? 17. What "major" camp maintenance problems are being experienced? 18. What type of preventive maintenance and controlled inspection programs are there? 19. What replacements of camp equipment are planned or in progress? 20. Is there a camp fire department? If not, who provides fire fighting and inspection services? 21. What type of grounds maintenance contract is in effect and how is it administered? 22. Are there any specialized contracts such as boiler maintenance and repair? 23. Check back-up power requirements equipment and frequency converters. 24. Are non-NCF-owned shop facilities available for NCF use? 25. Obtain complete layout drawings of all battalion facilities. These include, but are not limited to: a. General site plans b. BEQ, BOQ, and CPO quarters floor plans c. Floor plans of battalion office spaces d. Floor plans of company facilities e. All utility plans. E.3.2 Miscellaneous 1. What is the current watch organization? 2. What local procedures are used to obtain transportation for personnel, equipment, tools, and repair parts? 3. Is the battalion or detail required to assist in cargo ship off-loading? 4. How will advancement exams be administered if they occur during turnover? 5. What are the normal climatic (temperature, humidity, and precipitation) conditions for each site? 6. What contingency/alert plans and procedures exist? 7. Will all contingency plan files be turned over? 8. Will all ship's loading characteristics plans (SLCPs) and vehicle templates be left on-site?

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NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 9. What local holidays are there? 10. Are there any peculiarities of association with foreign nationals? Obtain copies of books on local customs. 11. What host command's disaster preparedness plans are there and how does the battalion fit into these plans? 12. What host/area coordinator's reaction force plans are there and what role does the resident battalion have in those plans? The plans should be in inter-/intra- Service support agreements (ISSAs). 13. Review applicable war/contingency plans. 14. Obtain maps and tour pamphlets of all local areas. 15. Obtain local commands' "Welcome Aboard" booklets. 16. Obtain base and battalion camp phone directories and procedures for using phones. E.3.3 Off-Duty Activities 1. Is there a USO? What does it offer? 2. What off-duty educational activities are available? a. College extension classes b. Host command-sponsored courses. 3. Are athletic facilities available in the camp? 4. Are athletic facilities available at the host and neighboring commands? 5. Are special service facilities available? What are the requirements for their use? 6. What types of local tours are available? 7. What are the athletic leagues that the battalion can participate in? 8. What private sector social and athletic facilities are available? 9. Are there other liberty activities? 10. Where can dependents stay for short periods? 11. Can personnel own a vehicle? Motorcycle? 12. What are the licensing/registration regulations?

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NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 E.3.4 Projects 1. Is all the information required for project turnover available? 2. What will be the status of each project at turnover? 3. What particular skill training is required? 4. What types of management tools are being used? Obtain copies. 5. What local CQC procedures, forms, and instructions are there? 6. Are there any permits required for construction? 7. Are there any differences between reported and observed project status? 8. How are locally procured project materials obtained? 9. Are projects to be worked during the turnover period identified? 10. Where are local borrow and disposal areas? 11. What is the material status for each project? 12. What civic action projects have been done and who is the local base coordinator? 13. Are local contracts normally used to augment battalion capability? 14. What is the status of required project submittals? 15. How much time should be allowed to get to each project and detail? 16. Do any projects require security clearances? 17. Who is the ROICC (or AROICC) and chief inspector for each project? 18. Obtain camp maintenance plans. 19. Obtain copies of all current reporting requirements and the format of each report. 20. Obtain copies of all missing drawings, specifications, networks, BMs, schedules, QC plans, and safety plans not presently held by the battalion. 21. Obtain minutes of preconstruction conferences for all projects that may be turned over. E.3.5 Supply - Equipment 1. What is the layout of all equipment maintenance, office, and storage facilities? 2. Where is all battalion equipment located and what is its current condition code? 3. What equipment replacement is planned?

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NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. Is any equipment in dead storage? 5. Obtain copy of equipment turnover record from last Battle Equipment Evaluation Program (BEEP). 6. What procedures are used for borrowing or renting equipment from local government agencies? 7. What equipment can be rented or leased from the civilian sector? 8. What types of fueling facilities exist? 9. Is a battalion-operated taxi service required? 10. If mineral products are purchased, must the battalion pick up and deliver them? 11. What mineral products does the battalion produce? 12. Are local driver's licenses required and how are they obtained? 13. What is normal lead-time for repair parts? 14. Is a body shop available? 15. What PM cycle is being used? 16. What particular maintenance problems are there? 17. How is the weight-handling equipment load testing performed? When was the last test performed? 18. Are all TOA maintenance tools and equipment available? E.3.6 Supply - General 1. What warehousing facilities are available and what is their condition? 2. Are there enough bunks, mattresses, pillows, linens, and bedspreads available? What is their condition? 3. Are commercial or other government laundry services available? 4. What date will financial records be closed out and turned over? 5. What date will the general mess be turned over? 6. Is there contract mess cook service available? If so, how is the contract administered? 7. Where are provisions for mess(es) obtained? 8. Are there any discrepancies in the TOA Part l? Obtain inventories. 9. What is the condition of all the galley equipment? 10. What non-accountable items have been procured with camp funds and where will they be at turnover? FIRST DRAFT E-9 FEB 2009

NTTP 4-04.2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 11. What procedure will be used for turnover and what is the anticipated schedule? 12. What items are hard to obtain that the battalion should bring with them? 13. Who holds the plant account for the camp? What support does the plant account holder provide? 14. Check BOQ/BEQ maid and service charges. 15. Obtain copy of most recent supply officer's relieving letter and most recent AS1. E.3.7 Supply - Tools 1. Is a complete tool kit allowance available? 2. What augment tools are available at the main body and each detail site? 3. What tools have been provided with project funds and where are they? 4. What tools are currently borrowed, rented, or leased? How are these controlled and under what provisions have they been obtained? 5. What facilities exist for repair of tools? Is there a supply of replacement parts for power tools? 6. Does an effective preventive maintenance program exist? 7. Is there an inspection schedule for portable electric tools? 8. Is there a complete allowance of ground fault circuit interrupters (GFCIs)? Where are they located: main body, details, or both? E.3.8 Support Services 1. Are local printing services available? What procedures are used to obtain this service? How long does it normally take to print something? What is the cost? 2. Is a photo lab available for battalion use? 3. Who are the primary contacts at the local Red Cross Chapter? 4. How is mail delivered? What is the delivery frequency? How long does it take to receive mail from typical locations? 5. What ISSAs exist? 6. How are office machines repaired? 7. Where are disbursing funds obtained? 8. What medical and dental services are available off camp? 9. Where is the message center? Are there any local rules for message communications? 10. What material testing laboratories are available? FEB 2009 E-10 FIRST DRAFT

NTTP 4-04.2 1 2 3 4 11. Is legal assistance available for courts martial and administrative discharges? 12. What administrative/personnel support will the details have?

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