LETTER WRITING

Introduction:

A letter is a written message from one party to another. The role of letters in communication has changed significantly since the 19th century. Historically, letters (in paper form) were the only reliable means of communication between two persons in different locations. As communication technology has diversified, posted letters have become less important as a routine form of communication; they however still remain but in a modified form. For example, the development of the telegraph shortened the time taken to send a letter by transferring the letter as an electrical signal (for example in Morse code) between distant points. At the telegraph office closest to the destination the letter, the signal was transferred back into a hard copy format and sent as a normal mail to the persons home. This allowed the normal speed of communication to be drastically shortened for larger and larger distances. This required specialized technicians to encode and decode the letter. The facsimile (fax) machine took this one step farther and an entire letter could be completely transferred in electronic form from the sender's house to the receiver's home by means of the telephone network as an image. Types: 1. Formal letter 2. Informal letter Formal Letter: A business letter or formal letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of letter will depend on the relationship between the parties concerned. Informal letter: The informal letter is the most common method of written communication between friends or relatives. In informal letters there is no to address, Subject or Thanking you. Write your address to the top left with the date below it. You can end the letter informally with yours affectionately/yours lovingly/with love etc. Style can be informal. The whole format of the letter should be to the left side of the page. No commas in the From, To, or salutation or signing off. Punctuation marks to be observed in the content of the letter. No indenting required i.e., there is no need to leave space to indicate the beginning of a paragraph. A little space between paragraphs is to be maintained.

Format of Formal Letter

Return Address Line 1 1 Return Address Line 2 Date (Month Day, Year) 2 Mr./Mrs./Ms./Dr. Full name of recipient. 3 Title/Position of Recipient. Company Name Address Line 1 Address Line 2 Dear Ms./Mrs./Mr. Last Name: 4 Subject: Title of Subject 5 Body Paragraph 1.......................................................................... ........................................................................... ... Body Paragraph 2.......................................................................... ........................................................................... ... Body Paragraph 3.......................................................................... ........................................................................... ...6 Closing (Sincerely...), 7 Signature 8 Your Name (Printed) 9 Your Title Enclosures (2) 10 Typist Initials. 11

Ex.no:1(a) Date: / /11

Formal Letter

Topic: A formal letter regarding permission for Industrial Visit to a company.

The Students B.E [MECH] Third year Sixth Semester Vel Tech Multitech Dr.Rangarajan Dr.Sakunthala Engineering College Avadi 21st Dec. 2011 The HR manager Ford India Pvt. Ltd Sriperambathur Sir, Subject: Industrial Visit permission-requested-reg. We the students of Vel Tech Multitech Dr.RR Dr.SR Engineering College from Mechanical Engineering department are pursuing Third year. We wish to enlighten our self by visiting your company and more over it is a part of our academics. Please grant us permission to visit your company and we assure you that we will follow your company norms and oblige. We are awaiting for your reply. Number of Students: 64 Number of Staffs: 2 Thank you, Yours faithfully, The Students of Mechanical Engineering

Format of Informal Letter

Return Address Line 1 1 Return Address Line 2 Date (Month Day, Year) 2

Dear Name of Recipient, 3 Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................................................... .................... Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................................................... .................... Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................................................... ....................4 Closing (Sincerely...), 5 Signature 6

Ex.no:1(b) Date: / /11

Informal Letter

Topic: An informal letter to a friend.

Chennai. 21st Dec. 2011

Dear Manoj, I am fine and everybody in my family is well. How are you? And how is your family? And I expect the same from you. Just a day before I have completed my final year exams and I hope that I will get good marks in this. Before the arrival of results, I have planned to do some part time job. How did you do your exams and what is your future plan and ideas. Awaiting for your reply!!!!!

Yours friendly, Xxx(write your name)