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TableofContents
Introduction Part I How to Use the Internet and WEB Search Methods How Do Search Engines Work GOOGLE Search Engine Advance GOOGLE Search GOOGLE Short Cuts Additional Tips for Internet Research Part II Am I Ready to Start a Business Are you an Agribusiness Entrepreneur? Is My Idea Business Ready? Part III Research Business Assistance and Development Services and Resources The Business Creation Process Business Assistance Organizations in Kentucky Business Plan Development The Kentucky Secretary of State The Kentucky Cabinet of Economic Development Financial Statements and Record Keeping Appendix 1--Entrepreneur Founder Personality Profiles 3 3 4 4 7 7 9 12 12 13 14 15 16 16 17 17 18 18 20
Introduction
This publication serves as a guide for the prospective agribusiness entrepreneur through the business development and research process. There are four distinct parts of this guide. The first part will describe basic steps in conducting WEB based searches using the Internet. The second part will walk the agribusiness entrepreneur through the personal discovery phase of the business development process. It will help the individual examine his or her personal objectives and qualities to own and manage a business. The third part guides the agribusiness entrepreneur user through the research phase of business development. The Internet has become one of the most popular tools for research. Part III of this publication will list useful websites for anyone researching Kentucky agriculture and the business development process, providing insight on how to appropriately use the Internet for researching specific needs. Given the infinite possibility of ideas that people have and the vastness of the Internet, the focus on this section is to guide individuals in proper use of the Internet for research. After the agribusiness idea and entrepreneur have both been validated and determined feasible to move toward implementation, the next step is to begin the business creation process. The fourth part of this document guides the agribusiness entrepreneur through the technical process of business creation providing sources specific to start-up information and referral support and advisory organizations that can assist in the development and implementation efforts.
Part I. The Starting Point How to Use the Internet and WEB Search Methods
Searching the Web can be scary and overwhelming to any Web search agribusiness entrepreneur beginner who doesn't know where to start, what's the best stuff to look at, or even how to move through the Web successfully. The first thing you should realize is that the Web is huge and contains large amounts of information. Virtually any anything you can think of is covered in detail somewhere, and finding information about anything is easy if you know how and where to look. There are choices on the Web where you can go to retrieve this information that's somewhere out on the Web. These choices are services known as search engines. Search engines look through their own databases of information in order to find what it is that you are looking for. A search engines consists of a huge amount of information stored in what is called a databases.
Google is one of the most widely used search engines. The next section guides you through using Google. NOTE: If you cannot get to the Google Home page, ask someone to get you to that starting point.
Entry Procedure
Select the Internet explorer icon on the home page of by depressing the START Green Key in the lower left hand corner of the PC screen. NOTE: If you cannot locate the icon or start key, ask one of the Extension employees to locate you on the GOOGLE WEB page. When you have properly accessed the GOOGLE WEB page, the screen display should look similar to the screen below.
The flashing cursor should be at the left hand side of the box above the two bars that read GOOGLE Search and Im Feeling Lucky. Type in your first search phrase as described in How to Use Goggles Search Engine above found on page 1 and 2 of this document. The example below displays the first results for the search phrase roddy mcdowall.
If you do not find what you are searching for on the first screen page, you may go to the next page by clicking on Next located on the bottom of the screen in the center lower right. Continue to go the additional pages by clicking Next until you have located your information.
Advanced Search
You may conduct a more specific search using the GOOGLE Advanced Search function. You may select from a variety of options as displayed on the screen below. The most common method is to use the selection found in the blue highlighted area titled Find results that allows you to focus on different combinations of words and phrases.
Short Cuts
GOOGLE allows you to use various short cuts while entering words and phrases to save time and help pinpoint your desired search. The list of these short cut options can be found on the following page. 7
GOOGLE Shortcut
nokia phone sailing OR boating love me tender printer cartridge Toy Story +2 ~auto define:serendipity how now * cow + * / % of ^ old in new (conversion) site:(search only one website) link:(find linked pages) #...#(search within a number range) daterange:(search within specific date range) safesearch: (exclude adult content) info: (find info about a page) related: (related pages) cache: (view cached page) filetype:(restrict search to specific filetype) allintitle: (search for keywords in page title) inurl:(restrict search to page URLs) site:.edu (specific domain search) site:country code (restrict search to country) intext:(search for keyword in body text) allintext: (return pages with all words specified in body text) book(search book text) phonebook:(find a phone number) bphonebook: (find business phone numbers) rphonebook:(find residential phone numbers) movie:(search for showtimes) stocks:(get a stock quote) weather:(get local weather)
g. www.agrisurf.com h. www.agfind.com 5. Below are tips to assist you when you have identified a specific reason or approach for your search efforts: a. Browse a subject area - use Yahoo, Lookmart or the Open Directory
b. Search as much as the Web as possible - use Google or AlltheWeb.com c. Search every word on a site or in a document - use AltaVista, or HotBot d. Locate a fairly popular site or easy-to-find document - use Webcrawler or Yahoo e. Locate an obscure or hard-to-find document - use AltaVista 9
f.
Retrieve a large number of results - use AltaVista or a metasearch engine such as Savvy Search or Metacrawler.
g. Retrieve few but relevant results - use Webcrawler h. Search only titles, urls or keywords - use Webcrawler, Yahoo OR Alta Vista i. Specify in what part of a site your search terms will occur (including titles, urls and summaries) - use AltaVista (adv) or InfoSeek Search reviewed and evaluated sites - use Looksmarts select directory)
j.
k. Search Newsgroups - use Yahoo, Google Newsgroups, AltaVista, HotBot l. Include older gopher files in your search - use Webcrawler or Altavista
Evaluate WEB Sites - Research Options Beyond the Standard Internet Approach
Good reference service is knowing when to stick with the books and when to get wired. Search engines aren't always the best place to start. Providing great service requires keeping up with the latest resources online or offline.
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2. Forbes.com: Are you ready to be an Entrepreneur? Interactive Quiz. (http://www.forbes.com/2005/11/15/entrepreneur-personalityquiz_cx_bn_1116quiz.html) 3. The Entrepreneurial Self Assessment: The Business Development Bank of Canada. This short quiz takes about 5 to 10 minutes to complete. Results are computed to show where one compares to an average entrepreneur. 4. What kind of entrepreneur are you? Nine types of entrepreneurial personality profiles are described. (Please refer to the attached Appendix 1) 5. I want to start a business, now what? Article at www.entrepreneur.com Are you ready to manage? While determination is one of the key characteristics for being an entrepreneur, there are different skills needed to be an effective manager. Management can be summarized as composing five functions: planning, directing, staffing, organizing and controlling. The websites below outline top qualities of managers and provide detail of the functions of managers. 1. For a detailed description of the five functions of management, see Dr. Bernie Ervens work at The Ohio State University. 12
2. Management for the Rest of Us. A collection of articles with various segments of managing. 3. About Management. Provides links to a variety of management topics. Is my idea business-ready? A critical component of business development is defining the purpose of that business. Questions such as what will you do and what hole is missing in the marketplace that you will fill must be addressed. One must think critically about their business idea and study its potential in the market. Below are some resources to guide the hopeful entrepreneur through this process as well as specific questions that should be asked and answered. 1. PRIMER for Selecting New Enterprises for your Farm Business. University of Kentucky. This publication outlines the decision making process for examining starting a new enterprise on the farm or family business.
2. Preparation for Planning a Business Venture. This website covers topics such as personal aptitudes, and how well you have thought out your business idea. 3. Can you answer the following questions? a. Why doesnt this business already exist? b. Can you describe your product/service in one minute or less? c. What are the barriers to entry? d. What is the expected pay-back period? e. Who are my competitors? f. Who are my customers/clients?
g. Why would your customers/clients choose you? What can you provide that those in a similar business cannot provide? Have you completed a feasibility study? A feasibility study is an investigation into starting a new business or making a change to an existing business or project. The websites below outline the components of a feasibility study. 1. Is There Really a Need for Your Business? Compiled by www.managementhelp.org
2. Kentucky Small Business Development Centers: Market Research 3. Conducting a Feasibility Study, by the University of Wisconsin, Center for Cooperatives. 13
2. University of Kentucky/ Kentucky State University Cooperative Extension Service. (ces.ca.uky.edu/ces) Offices are located in each of Kentuckys 120 counties. 3. Kentucky State University. (www.kysu.edu/landGrant) Includes their Cooperative Extension Programs and Aquaculture Programs 4. Kentucky Department of Agriculture. (www.kyagr.com) KDA has many programs beneficial to Kentucky agricultural entrepreneurs. They offer grant opportunities, manage the Kentucky Proud marketing program and can offer technical assistance in a variety of areas. 5. Governors Office of Agricultural Policy. (agpolicy,ky.gov) Has financing (grants and loans) opportunities for Kentucky agricultural efforts. 6. Kentucky Agricultural Finance Corporation. (kafc.ky.gov) Offers low-cost financing for projects meeting certain criteria. 7. Kentucky Agricultural Council. (www.kyagcouncil.org) The KAC seeks to promote Kentucky agriculture through several means such as education at all levels and the promotion of agricultural events and knowledge among Kentucky agricultural agencies. 8. The Kentucky Virtual Library AGRICULTURE. (www.kyvl.org/html/gia/ssagriculture.shtml) Provide statistical information for all aspects of Agriculture in Kentucky. 14
9. AG Manager. (www.agmanager.info) contains case studies, feasibility calculators, and other tools for analyzing various agribusiness scenarios and value added opportunities. 10. Kentucky Market Maker (http://ky.marketmaker.uiuc.edu/) An interactive mapping system that locates businesses and markets of agricultural products in Kentucky, providing an important link between producers and consumers. 11. University of Kentucky New Crops Opportunities Center (http://www.uky.edu/Ag/NewCrops/). Provides production and marketing information on new
crops and value-added versions of current crops. Also has links to Decision Tools which can be very useful.
Kentucky and Federal Based General Business Assistance and Development Resources: Kentucky Center for Agriculture and Rural Development. (www.kcard.info) KCARD has offices in Elizabethtown, Somerset, and Lexington Kentucky and serves the entire state. The main offices phone number (in Elizabethtown) is 270-763-8258. Kentucky Small Business Development Centers. (www.ksbdc.org) KSBDC has fourteen locations across Kentucky, covering every county. The KSBDC main office is on campus at the University of Kentucky, Gatton College of Business and Economics. Their phone number is 859-257-7668. The Center for Rural Development. (www.centertech.com) The Center is located in Somerset, Kentucky and serves 42 counties in the central and eastern parts of the state. Has a link for Kentucky agricultural resources. Their phone number is 606-677-6000. The Kentucky Highlands Investment Corporation. (www.khic.org) Their office is located London, Kentucky, serving 22 counties in Southeastern Kentucky. KHIC provides an on-site business incubator accelerator, providing product development, office and laboratory space for area entrepreneurs. Their phone number is 606-864-5175 Kentucky Entrepreneurship Coaches Institute University of Kentucky. (www.uky.edu/Ag/CLD/KECI/) The center is located on the University of Kentucky campus. Their mission is to develop entrepreneurial leaders, advocates and coaches in Kentuckys 41 tobacco-dependent counties as a response to declining tobacco income. by strengthening both the entrepreneurial culture and infrastructure. Their phone number is 606.563.6291. The Innovation and Commercialization Center. (www.startupkentucky.com/?78) The ICC serves as a comprehensive business accelerator focused on helping Kentucky entrepreneurs perfect their business strategies to build successful technology businesses. There are four regional centers throughout Kentucky. Their phone number is (859) 246-3233.
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The Service Corps of Retired Executives (SCORE) Kentucky District - 457. (www.scorekentucky.org) SCORE is made up of volunteer business executives and professionals that provide Entrepreneurs and small business owners with FREE counsel, advice, and education. Their business counseling centers are typically aligned with Kentuckys Area Development Districts Their phone number is (502) 582-5976.
Mountain Association for Community Economic Development (MACED). (www.maced.org) MACED office is located in Berea, Kentucky. Service area includes eastern Kentucky and central Appalachia. Their phone number is 859-986-2373. Small Business Administration. (www.sba.gov) The Kentucky District Office is located in Louisville and their phone number is 502-582-5971. Kentucky Cabinet for Economic Development. (www.thinkkentucky.com/SMBD) Covers a wide variety of topics from financial statements to taxes to licenses and permits. Kentucky Secretary of State. (www.sos.ky.gov) Contains information for the technical business creation process (licenses, permits, naming your business, tax forms etc).
the University of Kentucky, Gatton College of Business and Economics. Their phone number is 859-257-7668. The Center for Rural Development. (www.centertech.com) The Center is located in Somerset, Kentucky and serves 42 counties in the central and eastern parts of the state. Has a link for Kentucky agricultural resources. Their phone number is 606-677-6000. Mountain Association for Community Economic Development (MACED). (www.maced.org) MACED office is located in Berea, Kentucky. Service area includes eastern Kentucky and central Appalachia. Their phone number is 859-986-2373. Small Business Administration. (www.sba.gov) The Kentucky District Office is located in Louisville and their phone number is 502-582-5971. Kentucky Cabinet for Economic Development. (www.thinkkentucky.com/SMBD) Covers a wide variety of topics from financial statements to taxes to licenses and permits. Have you completed a business plan? Many of the above groups will encourage (strongly) that new businesses write a business plan. The business plan outlines the who, what, where, when and how of a business. Some section of this document (such as the financial statements and budgets) should be updated annually. Other section should be reviewed annually and changed as needed. The websites below will walk one through the business plan creation process. The Kentucky Center for Rural and Agriculture Development: Business Development Tool Kit Business Plan Small Business Administration: Small Business Planner. Kentucky Small Business Development Centers: Business Plan Assistance Kentucky Cabinet for Economic Development: Business Plan Assistance What can the Kentucky Secretary of State help me with? (www.sos.ky.gov/business) The Secretary of States Office can be very helpful for both the start-up business and for the ongoing business. One starting a new business should become familiar with this website. The following services can be completed through the SOS website: Under the Business Filings office, one can: File their annual reports and locate required forms Learn more about any required license or permits Find web links relevant to Kentucky State Statutes. 17
Under the Online Services option, one can: o Search if the business name of their choosing is available or if it is already in use by another entity File their annual report Search for trademarks and service marks registered in Kentucky
o o
What can the Kentucky Cabinet for Economic Development help me with? (http://www.thinkkentucky.com/BIC/ebpermits.aspx) Additional information about types of business structures. Links to apply for an EIN (Employer Identification number) number from the IRS. Links to apply with the Kentucky Department of Revenue and describes various business taxes in Kentucky. Answers questions about the differences between employees and contractors. Links regarding environmental regulations and necessary permits.
At www.thinkkentucky.com/SMBD, there is a list of resources on the right side of the website that cover a variety of topics for both new businesses and on-going businesses. What do I need to know about financial statements and recordkeeping? Most people do not start and operate a business because they like keeping records. This is perhaps one of the least enjoyed aspects of business management. However, it is one of the most important parts of a business. Not only are records important for tax purposes; they are the only way for the manager to analyze business performance and determine profitability. There are three basic types of financial statements: balance sheet, cash flow statement and income statement (or profit and loss statement). One can search the Internet for information about these financial statements. The websites below offer a place to start in the search: The Kentucky Center for Rural and Agriculture Development: Business Development Tool Kit Financial Statements http://www.toolkit.com/tools/index.aspx#Business_Finance (under Business Finance) http://www.sec.gov/investor/pubs/begfinstmtguide.htm http://www.farmdoc.uiuc.edu/fasttools/index.asp Many financial analysis tools for the agricultural business.
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Choosing the proper recordkeeping system is an important decision. The type of business may help determine the best type of system. For some small business, hand kept paper records may be a good option. However many may choose a computerized system. It is suggested to spend some time with a Certified Public Accountant to help make this decision. Some managers may be able to develop their own system by using computerized spreadsheet (such as Microsoft Excel) or one may choose a specialized recordkeeping program. Authors of this document do not endorse any of the products below. These options are offered only as examples of popular record keeping systems. Intuits Quicken (http://quicken.intuit.com/) Intuits QuickBooks (http://quickbooks.intuit.com/) Microsoft Money (http://www.microsoft.com/money/) Peachtree (http://www.peachtree.com/) www.findaccountingsoftware.com can help one make the software decision by answering a few questions. This requires the user to enter their company name and address but CPA Online lists it as a free service. The Internal Revenue Service (www.irs.gov) has a very good website to answer tax related questions. To begin, select the Businesses option along the top menu bar and choose an option. Or, use the search feature to find a specific topic. Tax forms, tables and instructions can be downloaded directly from the site.
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Appendix 1
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Personality Alert: Visionaries can be too focused on the dream with little focus on reality. Action must precede vision. Entrepreneurial example: Bill Gates, Founder of Microsoft Inc. 6. The Analyst: If you run a business as an Analyst, your company is focus on fixing problems in a systematic way. Often the basis for science, engineering or computer firms, Analyst companies excel at problem solving. Personality Alert: Be aware of analysis paralysis. Work on trusting others. Entrepreneurial example: Intel Founder, Gordon Moore. 7. The Fireball: A business owned and operated by a Fireball is full of life, energy and optimism. Your company is life energizing and makes customers feel the company has a get it done attitude in a fun playful manner. Personality Alert: You may over commit your teams and act to impulsively. Balance your impulsiveness with business planning. Entrepreneurial example: Malcolm Forbes, Publisher, and Forbes Magazine. 8. The Hero: You have an incredible will and ability to lead the world and your business through any challenge. You are the essence of entrepreneurship and can assemble great companies. Personality Alert: Over promising and using force full tactics to get your way will not work long term. To be successful, trust your leadership skills to help others find their way. Entrepreneurial example: Jack Welch, CEO GE. 9. The Healer: If you are a Healer, you provide nurturing and harmony to your business. You have an uncanny ability to survive and persist with an inner calm. Personality Alert: Because of your caring, healing attitude toward your business, you may avoid outside realities and use wishful thinking. Use scenario planning to prepare for turmoil. Entrepreneurial example: Ben Cohen, Co-Founder Of Ben & Jerrys Ice Cream.
Each business personality type can succeed in the business environment if you stay true to your character. Knowing firmly what your strong traits are can act as a compass for your small business. If you are building a team, this insight is invaluable. For the solo business owners, understand that you may need outside help to balance your business personality. 21