Sample Cover Letter I - Solicited Your Name Correspondence address Your phone & mobile number Your email

id 10th April, 200X Mr. / Ms. (Name of the person), (optional) The / (Designation), (Company name), (Drop The if using name) (Company address). Sub: Application for the position of......... (Mention post) Dear Sir/Ma'am (OR) Mr./Ms. (Name of person), With reference to your advertisement in the ............. dated......., I would like to apply for the post of........... (Mention post here) in ............. (mention company name). I am currently pursuing .............................. (Mention your course here in bold) in............ (Mention your specialization here in bold) from ................. (mention your institute here), which is a leading institute for high quality professional education in India. Your organization interests me as it is . (Mention some positive attributes of the company here), and is one of the leading companies in ..........(Give sector here in bold) where I would like to develop my career. I have the essential skills and knowledge for performing the job well. I am.............. (Give relevant job skills here in bold). My knowledge areas include......... (Give your relevant knowledge areas required for this job here in bold). Above all, I am committed to a career in......... (Give your specialization here) for which I have made every effort to develop my skills and gain relevant experience. I hope you can offer me the opportunity to contribute positively towards your organization's growth. I request for a personal interview at your convenient time so that we may discuss this further. In case you desire a telephonic interview, I am available every day between 2.00 pm 6.00 pm. I look forward to your favorable response. Thanking You, Yours sincerely / faithfully, (Your Name here) Encl: Curriculum Vitae (If using title, put faithfully/otherwise sincerely)

Use 12 point sized text in Arial, TNR, Courier or Verdana with single line spacing between paras. Allow 1 inch margins on either side. Justify your text.

Sample Cover Letter II Unsolicited Your Name Correspondence address Your phone & mobile number Your email id 10th April, 200X Mr. / Ms. (Name of the person), The/ (Designation), (Company name), (Address). (optional) (Drop The if using name)
Use 12 point sized text in Arial, TNR, Courier or Verdana with single line spacing between paras. Allow 1 inch margins on either side. Justify your text.

Sub: Application for entry level managerial/technical position in (Mention specialization) with ................... (mention company name). Dear Sir/Ma'am (OR) Mr./Ms. (Name of person), I request you to kindly review my qualifications and skills for working with .. (mention company name) . (Mention specialization here). I am currently pursuing................................. (Mention your course here in bold) in............ (Mention your specialization here in bold text) from............... (mention your institute here), a leading institution for high quality professional education in India. I am interested in working with .......... (mention company name) as it is .. (Mention some positive attributes of the company here), and is one of the leading companies in .......... (Give sector here in bold) where I wish to develop my career. I have the essential skills and knowledge for performing the job well. I am.............. (Give relevant job skills here in bold). My knowledge areas include......... (Give your relevant knowledge areas required for this job here in bold). Above all, I am committed to a career in....... (Give your specialization here) and have made every effort to develop my skills and gain relevant experience in order to achieve my goal. I look forward to the opportunity to contribute positively towards your organization's growth. I request for a personal interview at your convenient time so that we may discuss this further. In case you desire a telephonic interview, I am available every day between 2.00 pm 6.00 pm. Thanking You, Yours sincerely / faithfully, (Your Name here) Encl: Curriculum Vitae (If using title, put faithfully/otherwise sincerely)

Sample Cover Letter III Summer Training Your Name Correspondence address Your phone & mobile number Your email id 10th April, 200X Mr. / Ms. (Name of the person), The/ (Designation), (Company name), (Address). (optional) (Drop The if using name)
Use 12 point sized text in Arial, TNR, Courier or Verdana with single line spacing between paras. Allow 1 inch margins on either side. Justify your text.

Sub: Application for Summer Internship/Training in (Mention specialization) with your organization Dear Sir/Ma'am (OR) Mr./Ms. (Name of person), I am interested in working as a summer trainee with your organization in .. (Mention specialization here) (OR) I am interested in doing my summer internship / training with your organization in .. (Mention specialization here) I am currently pursuing my................................. (Mention your course here in bold) in............ (Mention your specialization here in bold) from ..............(mention your institute here), a leading institution for high quality professional education in India. Your organization interests me as it is . (Mention some positive attributes of the company here), and is one of the leading companies in the............ (Mention sector here in bold) in which I am keen to do my summer training. I believe that I have the necessary knowledge and skills for performing well in my summer internship with your organization. I am.............. (Give relevant job skills here in bold). I am also familiar with......... (Give your relevant knowledge areas required for the desired project here in bold). I hope you can offer me an opportunity to further my knowledge and experience while working with your organization. I request you for a personal interview at your convenient time so that we may discuss this further. In case you desire a telephonic interview, I am available every day between 2.00 pm 6.00 pm. I look forward to your favorable response. Thanking You, Yours sincerely / faithfully, (Your Name here) Encl: Curriculum Vitae (If using title, put faithfully/otherwise sincerely)

Sample Cover Letter IV Email applications - Solicited Subject: Application for Management Trainee Position in your retail division. Dear Sir / Maam, In response to your advertisement in the Times of India on 23/05/2009, I request you to consider me for the position of management trainee. Though I have attached my resume, I would briefly like to elaborate on the benefits I can bring to your organization: A degree in MBA with specialization in Marketing (as required in your job listing) A relevant summer training experience of sales in the retail sector with.. Excellent interpersonal skills and organizational ability Keen drive and goal oriented, positive attitude. In depth knowledge of the retail segment which was one of my main subjects in management. Proficiency in MS Office

I would be happy to meet with you at your convenience to discuss ways I can be an asset to your company. In case you desire a telephonic interview, I am available at 91983930000. With best regards, Name e-mail id contact numbers

Sample Cover Letter V Email applications - Unsolicited Subject: Application for Management Trainee Position in your retail division. Dear Sir/ Madam, I am writing to inquire if you have any openings for the above mentioned position. My CV is attached for your information. I have extensive summer training work experience in the retail sector with ... (mention company name here) giving me varied skills and the ability to work with many different types of people. I believe I could easily fit into your team. I am a conscientious person who works hard and pays attention to detail. I'm flexible, quick to pick up new skills and eager to learn from others. I also have lots of ideas and enthusiasm. I'm keen to work for a company with a great reputation and high profile like [insert company name]. I have excellent references and would be delighted to discuss any possible vacancy with you at your convenience. In case you desire a telephonic interview, I am available at 91-983930000 In case you do not have any suitable openings at the moment, I would be grateful if you can keep my CV in your database for any future possibilities. Name e-mail id contact numbers

Sample Cover Letter VI Creative stream - Solicited This cover letter sample is suitable for job which require creative writing Correspondence Address here July 3rd, 200X Mr. / Ms.........(name here), ..........(designation here) Company name here, Address here. Dear Mr. / Ms. ........ (name here)
Uses readers words for good

Sound background in advertising... well trained works well with others Demonstrate These key words in your July 1st advertisement in the Times of India describe s ability to the person you want, and I believe I am that person. write I have gained experience in every phase of retail advertising while working copy through for our college newspaper. I sold advertising, planned layouts, and wrote writing style copy. During the last two summers, I gained firsthand experience working in the advertising department of ............ (mention company name here) I did a lot of copy writing there, some of which I am enclosing for your inspection; you will find numerous other examples on my web page at http://www.......htm. I also did just about everything else there is to do in advertising work. I enjoyed it, and I learned from it. This experience clearly helps me fit in and will contribute positively towards this job. In my concentrated curriculum at my university, I studied marketing with specialization in advertising. I completed every course offered in advertising and related fields. My grades give ample evidence that I worked hard and with sincerity. This educational background has definitely given me a firm foundation and stimulated my ability to be creative in working for you.
Shows strong determinatio n and conviction in advertising

Shows clearly what the writer can do and her suitability for

Provides good evidence of social skills & extra Leads smoothly to action

Understanding the importance of being able to get along well with people, I actively participated in all cultural activities, business seminars and workshops. From the experience gained in these participations, I am confident that I can fit in well with the people in your advertising department. As you can see from this description and the enclosed resume, I am clearly qualified for a position in advertising. May I now meet with you to discuss this matter further? You can reach me at rimika@yahoo.com or at 919876543210 to manage a convenient time to talk about doing your advertising work. Sincerely, Rimika Sujala Enclosures: a/a
Displays a clear and strong drive

Sample Cover Letter VII Conservative - Solicited

A Standard, conservative style for sectors such as business, law, accountancy, retail. Don't send a letter like this for a creative position - they'll put it straight into the shredder. Date: Employers Name Designation Address Dear Sir, Please find enclosed my CV in application for the post of . (mention post here) advertised by you in The Indian Express on 31 March, 2008. Your organization interests me as it offers a broad range of practical experience and is particularly noted for high quality of work environment, and is one of the leading companies with a strong marketing base in this segment. The nature of my degree course has prepared me fully for this position. It involves a great deal of independent thinking, requiring initiative, self-motivation and a wide range of skills. I am a fast and accurate learner, with a keen eye for detail and I should be very grateful for the opportunity to contribute meaningfully in the marketing of your companys products/services. I have not only the ability to take on the responsibility of this position immediately, but also the enthusiasm and determination to ensure that I make a success of it. Thank you for taking the time to consider this application and I look forward to hearing from you in the near future. Yours faithfully,

(Your Name) Address Contact Numbers E-mail id

Sample Cover Letter VIII Business management - Solicited Can be used by management students seeking their first job for sending to different types of companies:

Your Name
July15, 20XX Mr. ............... Director - HR, (Company name), Address
Effectiv e Will you please review my qualifications for working as a management trainee in your company? attentio My training, work attitude, and personal skills qualify me for this position. n getting

Dear Mr............,

My training consists primarily of two years of business management at .......... University. The Masters of Business Management degree I will receive in June has given me a broad foundation of business knowledge. As a general business major, I studied all the functional fields Good interpret (management, marketing, information systems, finance, and accounting) as well as the other core business subjects (communications, statistics, law, economics, production, and personnel). I have ation of education the knowledge base that will enable me to be productive now. And I can build upon this base through practical experience. As I am seeking my first full-time job, I must use means other than work experience to prove my

Skillfully work attitude. My high CGPA record is evidence that I took my studies seriously and worked Highligh handles lack hard. My ...... overall average placed me in the top 10 percent of the graduating class. I also ts of worked diligently in student associations. My efforts were achieved through leadership and team employa working roles in special assignments and projects listed in my enclosed resume. I assure you that bi-

I would bring these skills with me to your organization.

Highlights extra curricular activities to show Good ending message

Throughout college, I devoted time to the development of my personal skills. as an active member of the student cultural society and basketball team. I also worked actively for a leading NGO ......... for three years. All this experience has helped me to have the balance you seek in your management trainees. These highlights presented in the enclosed resume present my case for a career in management May I have an interview to continue my presentation? You can reach me at 91987654321 or sweta-m@yahoo.com. I could be in your office at your convenience to talk about working for your organization. Sincerely, Your Name Encl: a/a
Clear request for action

Your address line here Phone / Mobile:........................ email: .

Sample Letter Requesting reference

Dear Professor Sharma, I am applying for the assistant research scientist at Torrent Laboratories in Hyderabad. Because I received my basic training in biotechnology in your class and assisted you in research, I feel you are the best judge of my abilities and work experience. Would you be willing to write a letter of recommendation on my behalf to Dr. Govind Pant, Director of Torrent Laboratory? Enclosed is a stamped envelope addressed to the company for your convenience. Sincerely Yours,

Sample Application Follow up Letter

July 8, 200X Mr. / Ms......... (name here), ..........(designation here) Company name here, Address here. Dear Mr. /Ms......,

This refers to the resume sent earlier to you on...... (date). I am still interested in working as........... (position) with ............. (company name). Since I submitted my application to you I have further upgraded my knowledge in........... and made an effort to hone the relevant skills required for the job. Please keep my application in your active file and let me know when I can come over for an interview session with you. I have attached my resume for your ready reference. Sincerely, Your Name

Sample interview follow up letter

Dear Mr. /Ms......, My interview with you regarding working as........... (position) with ............. (company name) was both informative and interesting. I wish to thank you for your time and patience. After my interview with you, I am more than ever interested in taking up this position as it perfectly suits my knowledge area, skills and aptitude. I now look forward to working with............. (company name). Sincerely, Your Name

Sample Status follow up letter

Dear Mr./Ms......,

This refers to my interview session on...... (date) for the position of ........... (position) with ............. (company name). Since I gave the interview, I have further upgraded my knowledge in........... and made an effort to hone the skills required for the required job. I request you to kindly let me know the outcome of my interview as I am keen to take up my assignment at the earliest. Sincerely, Your name

Sample rejection follow up letter

Dear Mr./Ms......,

This refers to my interview session on...... (date) for the position of ........... (position) with ............. (company name). Although I am disappointed that some one else was selected instead of me, I appreciate your promptness and courtesy in informing me. I firmly believe I have the ............. skills and desired knowledge needed for the job. I hope you will keep my resume in your active file as my desire to become a productive member of........... (company name) remains strong. Please inform me in case you further openings in this area in the future. Sincerely, Your Name