1 add task describe the task in column G (task number in column A will automatically generate)

assign a start date (column D) and end date if known (column E)

indicate in column B if task is for self (s) or work (leave blank)
prioritise task and indicate in column C: 1st letter for importance (i=important, u=unimportant) 2nd letter

2 take action according to column C: do "in" 1st, "il" 2nd, "un" 3rd, "ul" last
update any columns for tasks whose status or dates have changed

3 removing task completed or discarded items

when a task is done or dicarded, make status column "done" or "discarded" or clear the line to remove

Notes: can sort the list (recommend sorting by column C - priority then column D - start date)
if moving tasks to other lines, I suggest copying the content then clearing the original cell - which will pr
u=unimportant) 2nd letter for urgency (n=do now or soon, l=(letter el) do later)

r clear the line to remove it (keep cell in column A)

original cell - which will preserve formulas and cell formats

 To Do
task # type: important or start end status task
self / unimportant;
work needed now
(soon) or later

Err:50 un 15-Nov monitor Shirley will provide me with phone contact list
2
Err:50 ul 11-Nov for John: send him Time Log Sheet
2
Err:50 ul 12-Nov contact Hugo about audio CD
2
Err:50 s ul 12-Nov 19-Nov visit photo club?
2
Err:50 in 11-Nov done complete system diagram and publish it
2
Err:50 s in 13-Nov done check bank balance & see if deposit went in
2
Err:50 in 15-Nov timesheet
2
Err:50 s il 10-Nov get groceries
2
Err:50 s il 11-Nov monitor when school forms arrive, complete them and mail them back
2
Err:50 il 13-Nov wip finish intranet page on space problems
2
Err:50 il 14-Nov project Sweet: research strategies alternatives
2
Err:50 il 14-Nov project Qik: document brainstorming session
2
Err:50 15-Nov for Graham: unlock source code objects for project Kitchen
2

11/17/200823:09:29 Page 3 of 6
 To Do

11/17/200823:09:30 Page 4 of 6
 To Do

11/17/200823:09:31 Page 5 of 6
 based on Randy
Pausch: Time
Management Due Soon Not Due Soon
lecture (and
Steven Covey)

do 1st do 2nd
Important (do first / (do next / prevent
is a crisis) a crisis)

do 4th
do 3rd
(do last /
Not Important (discard?
don't do? /
ignore?)
delegate?)

Remember:
Touch each piece of paper once.
Your inbox is not your to do list.