SOFTWARE SPECIFICATION

REQUAREMENT

ON Email Groupware System

INDEX
1.Introduction 2.Current system. 3.Objective of the Proposed system 4.scope 5.System Interfaces 6.Testing Module 7.User characteristics 8.Assumption & dependencies 9.Feasibility study

Introduction:

Internet Technology has become a main stream of purchasing & marketing, gathering information, communication, etc. The Internet has created an easier and faster way to deal with all the above activities. The system is useful to all the general users, companies, big organizations to exchange the important documents, messages . The main Aim of E-mail Groupware Application is to develop a userfriendly system which sends, receives the email messages, confidential documents by attachments from one user to another, managing contacts, scheduling mails. These
applications share a user store and a flexible access control system to control information sharing. It is very easy to

handle operations using the particular system. This system is developed to give better out look to the user interfaces and to implement the E-mail operations like:1. New Account Creation. 2. Login. 3. Send/Receive Mail. 4. Delete Mail. 5.contacts. 6.scheduling mails.

Current System:Objectives of the proposed system: The objective of this system is to define the requirements for Email

Scope:-

Groupware Systems. In detail this application will provide description of the System. The main objective is to develop a user-friendly system which sends, receives the email messages,documents,images by attachments from one user to multiple users for an Organisation. It also provides the specific requirements and functionality needed for this system such as contacts management,scheduling mails.
The E-mail Groupware system is useful for important business

transactions such as business related emails/messages to be sent from one organizations to other organizations, receiving their emails, storing their emails/messages in to the Inbox of the account. Sending mails implicitly by scheduling .

Avoid access to invalid/wrong user or userid. Maintains security of the account. Useful for common user as it is Easy to operate Supports Graphical user interface.

System interface:System interface are logically divided into Hardware interface & Software interface .

1 .Hardware Interface :-

Server Side Computer platform minimum P4 800 MHz of Processor 128 MB of RAM Networking Minimum 500mb of free space Keyboard & Mouse Client Side Computer platform minimum P4 800 MHz of processor 128MB RAM Minimum 2 GB of Free Space Should be connected network (server) Keyboard & Mouse

2. Software Interface :-

Language : HTML, XML, Javascript.

Testing Modules:-

Front End : PHP Back End : My sql Web Browser : Internet Explorer / Mozilla Firefox. Operating System : Windows XP or LINUX Integrated system testing. user confirmation. Email Transactions. Scheduling of mails. Login and logout of user

User characteristics: Users have the elementary computer Knowledge & also the knowledgeof the use to application. The user should know the details of the work he wants to perform. Assumption & dependencies:Assumption:-

 The system is having required configuration as well as windows operating system. Full working of Email system application is dependent on the availability of Internet connection also have the fulfillment of the required softwares.

Dependencies:This system is depending on the Networking & My sql. Feasibility Study:There is three aspects of feasibility study that is the portion of preliminary investigation 1. Technical feasibility:It is a study that checks if the system under consideration can be operated with available resources. Here it cheaks whether the system can be operated efficiently with current equipment and existing software technology and available manpower. Our System can satisfy this aspect of feasibility, the environment of software Is PHP under SGML . The web applications created with PHP are easier to create, debug, and deploy. Hardware platform of the system is as follows: windows 98/XP,LINUX Operating System Processor 256 MB, Pentium IV, 1 GB disk space minimum. 2. Economical feasibility:Economic feasibility is the most frequently used Technique for evaluating effectiveness of the proposed system. It is also commonly known as cost or benefit analysis. To send important documents, messages, etc. to another person or organizations, etc. located at various and far locations, it is possible only by post or by currier and is a difficult job as lot of money requires to be spend and is time consuming. In the existing system all the money requires to send important documents, messages, etc. by post or courier is saved. It is also a very fast process that the message is delivered to the receiver with in few minutes , also no manpower is required to handle the system as the user can do the overall work of sending e-mails, receiving e-mails, and events relatedwith the system efficiently.

3. Operational feasibility:Operational feasibility is related to human organizational and political aspects such as determination of new skills and appropriate for training procedures. Operational feasibility asks if the system will work when it is developed and installed. Our system is very user friendly and easy to operate that any person can easily operate / use it. If the required information necessary for handling the system is given to the user.User would easily be friendly with the system overall our system is operationally feasible.

Reference: Caggiano, Christopher. "Who Needs an Office, Anyway?" Inc. Mary 1998. Field, Anne. "Group Think." Inc. September 17, 1996. Freedman, Alan. Computer Desktop Encyclopedia. The Computer Language Company Inc., 1996. Glyn-Jones, Glyn. "The Groupware Grapevine." Management Today. April 1995 http://www.referenceforbusiness.com/small/Eq-Inc/Groupware.html

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