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Outlook 2007

The Quick Answer


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Follow the instructions below to set up IMAP1 access in Outlook 2007. Google Apps users, please follow the default instructions unless otherwise noted, replacing 'your_domain.com' with your actual domain2 name.

To set up your Outlook 2007 client to work with Gmail: 1. 2. 3. 4. 5. Enable IMAP in Gmail. Don't forget to click Save Changes when you're done. Open Outlook. For new setups, select Do not upgrade. Click Yes. Enter your display name, email address (including '@gmail.com'), and password. Google Apps users, enter your full email address, e.g. 'username@your_domain.com.' 6. Select the 'Manually configure server settings or additional server types' checkbox.

7. Select Internet E-mail.

8. Settings: name, full email address (including '@gmail.com' or '@your_domain.com') o In the Account Type dropdown menu, select IMAP. In the 'Incoming server name' section, enter: imap.gmail.com and in the 'Outgoing server name (SMTP)' section, enter: smtp.gmail.com. o In the 'User Name' field, give your full Gmail address, including '@gmail.com' or '@your_domain.com.' o After creating these settings, clicking Next takes you to the end of the setup.

9. In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' click Email Accounts. 10. Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab. o Incoming server must be 993, and must use SSL3 encryption. o Outgoing server can use 587, TLS4 encryption.

11. Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.

12. Click OK > Next > Finish > Close > OK. 13. Check our recommended client settings, and adjust your client's settings as needed. 1. IMAP: IMAP (Internet message access protocol) lets you download messages from Gmail so you can access your mail with a program like Outlook Express or Apple Mail. IMAP syncs the actions you take in Outlook Express or Apple Mail with Gmail so if you read a message in your mail client, it'll be marked as read in Gmail. 2. domain: A domain is a name for an IP address and is more commonly recognized as a website or web address. For example, Google.com is a domain. 3. SSL: SSL (secure socket layer) is a way of changing data such as your username and password into code as it travels across the Internet, so that the data will be secure and private. 4. TLS: TLS (Transport Layer Security) is a way of changing data such as your username and password into code as it travels across the Internet, so that the data will be secure and private. With mail delivery, TLS begins with an unsecured connection to the mail servers, and then upgrades to a secure connection once information is sent.

Outlook 2007

The Quick Answer


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Follow the instructions below to set up POP1 access in Outlook 2007. Google Apps users, please follow the default instructions unless otherwise noted.

To configure Outlook 2007 for your Gmail address: 1. Enable POP in your email account. Don't forget to click Save Changes when you're done. 2. Open Outlook. 3. Click the Tools menu, and select Account Settings... 4. On the E-mail tab, click New... 5. If you are prompted to Choose E-mail Service, select Microsoft Exchange, POP3, IMAP, or HTTP, and click Next. 6. Fill in all necessary fields to include the following information: Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages. Email Address: Enter your full Gmail email address (username@gmail.com). Google Apps users, enter your full address in the format username@your_domain.com. Password: Enter your email password. Manually configure server settings or additional server types: Leave this option unchecked if you want to automatically configure Outlook 2007. If you want to manually configure Outlook 2007, check this box now. Google Apps users should configure manually as follows.

7. Click Next. If you are configuring Outlook 2007 automatically, you're done! Just click Finish.

8. If you are configuring Outlook 2007 manually, select Internet E-mail and click Next. 9. Verify your User Information, and enter the following additional information: Server Information Account Type: POP3 Incoming mail server: pop.gmail.com (Google Apps users, enter the server names provided, don't add your domain2 name in these steps) Outgoing mail server3 (SMTP): smtp.gmail.com Logon Information User Name: Enter your Gmail username (including @gmail.com). Google Apps users, enter your full address in the format username@your_domain.com Password: Enter your email password.

Require logon using Secure Password Authentication (SPA): Leave this option unchecked.

10. Click the More Settings... button, and select the Outgoing Server tab. 11. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.

12. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3). Enter 995 in the 'Incoming Server' box. 13. In the Outgoing server (SMTP) box, enter 587, and select TLS from the drop-down menu next to Use the following type of encrypted connection:.

14. Click OK. 15. Click Test Account Settings... After receiving 'Congratulations! All tests completed successfully', click Close. 16. Click Next, and then click Finish. Congratulations! You're done configuring your client to send and retrieve Gmail messages. If you experience problems using POP with Outlook, please check the Common Errors or 1. POP: POP (Post office protocol) is a one-way download of your messages that allows you to access your mail with a mail program like Outlook Express or Apple Mail. POP only offers one-way communication, which means that actions you take in the mail program (like marking a message as read) wont be synced to Gmail. 2. domain: A domain is a name for an IP address and is more commonly recognized as a website or web address. For example, Google.com is a domain. 3. mail server: A mail server is a machine that sends and receives emails. Think of a mail server as a mailman who makes sure messages go to the right place.

Comparison of POP and IMAP

The following table lists some common e-mail tasks and compares how they are carried out with the POP protocol to how they're carried out with the IMAP protocol: POP
What does it stand for? Which protocol would suit me best? Which mail programs can I use? Post Office Protocol IMAP

Internet Message Access Protocol

If you access mail using only one If you want to access your mail from computer e.g. your office PC or a laptop. multiple computers or locations.

All mail programs or clients have POP capability

Most mail programs have IMAP capability and you will also be able to access your mail via a web page using any web browser.

Some Common Tasks:

Check for incoming mail

By default, incoming messages are transferred to your local machine when you check your incoming mail. Only new messages are available if you connect to the server using a PC other than your normal one. You are connected to the server only for the transfer of messages.

By default, incoming messages stay on the server when you check your mail - only headers are transferred with full messages only downloaded when selected for reading. All your messages are always available no matter where or how you connect to the server. You remain connected to the server whilst you deal with mail but some clients allow for off-line working. You can read and respond to messages directly on the server but you can also read and respond to messages on your local machine, after downloading for offline working (depending on client). When you reconnect, your mailboxes are

Read and respond Reading and responding to messages to mail is done on your local machine.

resynchronized to reflect the changes you have made. Create mailboxes for storing messages Creating mailboxes can be done only on your local machine. You can create mailboxes directly on the server. By default, an Inbox is automatically created on the server when you begin using IMAP. The Inbox functions as the master mailbox (or folder) as well as the mailbox for incoming messages. All other mailboxes, including a trash box, need to be created within the Inbox. You can move messages in and out of mailboxes on the server and on your local machine. You can transfer individual messages from mailboxes on your local machine into mailboxes on the server and vice versa.

Move messages in and out of mailboxes Transfer messages from local machine to server and vice versa Delete selected messages on the server

You can move messages in and out of mailboxes only on your local machine. You cannot transfer any messages from your local machine to the server. Messages are automatically transferred from the server to your local machine when you check your incoming mail. When using some clients (e.g. Eudora), if you specified to leave messages on the server, you can delete individual messages left there.

You can delete individual messages and groups of messages directly on the server as well as on your local machine.