PS Questions

QUESTION 1 Phase Plan hours by month on Internal NW A
I s t h er e a wa y t o p l an h o u r s o n a n i n t er n a l Act i v it y E l e m en t
by mont h or per iod? F or exa mp le: k center: 3000 hours are demanded against the wor
400 hrs are planned for Jan 500 hrs are planned for Feb 2000 hrs are planned for Mar 1 0 0 h r s a r e p l a n n ed f o r Ap r T h e c u s t o m er d o e s n ot w i s h to ha v e mu l t i p l e Ac t i v i t i es or Ac t i v i t y E l e me n t s b u t r e q u i r es t h e a b i l i t y t o p h a s e h o u r s .
AN S WE R
Having an activity for each month is very easy and the most
logica l wa y to solve this is: If you need it for cost calculation, tr y CJR2
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S AP P r o j e c t S y s t e m s F AQ
QUESTION 2 PS Au t h o r i z a t i o n
My client has a requirement that two persons are assigned
the sa me r oles ( e. g. Proj ect mana ger ) i n t he sa me Plant an d authorized f or all project typ es . Thes e t wo p er s ons s hou l d b e a bl e t o vi e w COST /R EVE N UE r ep or ts ONLY f or the pr oje cts thes e p er s ons a r e wor king on and not f or all the pr ojects in the pla nt. How do I achieve this?
AN S WE R
You need put a new customer object for PS (in this case
Plant) transaction two persons assigned.
PF CG,
then
give
one
role
for
these
The Enhancement for Au t h o r i z a t i o n c h e c k . If t his does not Enhancement:
you
to
do t his
is
CNEX0002
- PS
wor k,
try
using the
same
report
S38MREP1 - Exit at Start report RTR00010 - Exit in report tree (display transactions) It is necessar y to use the same code like: AUT H O R I TY- C H E C K O B J E C T A_ S _ G S B E R ID BUKRS FIELD i_bukrs ID GSBER FIELD wt_tab-gsber.
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S AP P r o j e c t S y s t e m s F AQ As s i g n t h e m i n t h e p e r s o n r e s p o n s i b l e e l d f o r t h e p r o j e c t in their project. Then run a report using the dynamic selecti on on person res ponsible. I think this will help.
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QUESTION 3 Going back to a Project version

Can I go back to a previous version of a project? For instance,
a new pr oj ect ver sion is cr eat ed aut omat icall y on rel eas e of the pr oj ect. Is it p ossib le to go back t o the pr evi ous versi on in or der to undo the release?
AN S WE R
Project versions are used as snapshots of projects at different
st at us or ma nua ll y t r igger ed p oi nt s . You woul d not b e a bl e to go back to pr evious ver sions becaus e the version is not th e operative pr oj ect. You wi l l not be a bl e t o u ndo a RE L sta tus.
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QUESTION 4 To display budget value in report painter

Im in 46C. I creat ed a report painter usi ng li brary 6P3. This
report contains column: budget, actual, commit ment value , s ett led a mou nt f or project . Which charact er ist ic s hould I use to display budget ? I initially used characteristic value type=21-23 to displa y commitment value. So I assume that I should u se character istic valu e t ype= 41 to dis pla y bu dget . But bu d get va lue di d not come out. Can report paint er for PS disp lay budget value? An d ca n project? Drilldown Repor t display s ettlement amount of
F urther mor e, is ther e a similar ow f or int er nal or der?
AN S WE R
You cant see the budget in library 6P3 because its not
int egr ated in a predened column, you can see the pr ede ned columns with the transaction GR23, and you can see that t he library 6P1 has all that you need about budget. F or drill do wn to ot her rep orts you need t o see the rep ort int erface in the group of reports (You need to insert y our report in a gr oup), in the header of the group report you can assign ot her reports like sender s or receivers. The libr ary is us ed in the pr oject su mmarizati on, t o see t
he data you need to ma ke the next steps:
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S AP P r o j e c t S y s t e m s F AQ KKR0 - Creat e a hierarchy and dene a structure inner hierarchy CJE Q - I mp or t r ep or ts for summar ization f r om cli ent 000 CJH1 - Run Inheritance for all projects KKRC - Run su m mar izat ion But you need to verify if your pr oject prole has checked the check box Project Summarization. Yes, t her e i s a si mil a r ow. You ons: KKR0, CJH1, and KKRC. can use the transacti
You ne ed t o l ook f or a tr ansa ct i on si mi la r to CJEQ. The libr aries 6P1 and 6P3 are ex clusi ve for pr oj ects; it us es the RPSCO sp ecial databas e f or PS. Check the are mor e. libraries 6O1, 6O2, and 7O1, ma y b e there
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QUESTION 5 Classification for WBS elements

Can I use classication on a WBS element? I dont mean
classication for summarization r eporting. I wa nt to class ify WBS elements the sa me wa y you woul d classif y mat er ials.
AN S WE R
There n is no other wa y. The classication for summarizatio
r ep or ti ng is the same techniqu e that is applied f or mat er ials. Al t e r n a t i v e l y y o u m a y c o n s i d e r to stor e specic a free data eld. enhancement CNEX0007
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QUESTION 6 Tra nsaction to Reverse a PS Document

A simple question regarding Budgets:
I have the document number of the entr y I need to rever se , but cannot nd the TCode t o do so. It must be a reversal. I n eed to reset the BUDG System Status indicator (OPSX) but rst need to eliminate the budget values by using the same transacti on that was used to put the budget in (CJ30). Unfortunately, the user got the Budget to zer o using CJ38. If I ca n reverse t his, then I wi ll b e back to wher e I can achi eve my goal. We are r unning version 4.6c. What I need to do is actually reverse the document th at was created by the user when they did the retur n in C J38. I need to carr y out a reversal to get the BUDG indicator t o co me off (res et ) on t he WBS (OPSX) so I can adj ust the W BS Structur e. What transaction is used (or, is a Budget Return in Project (CJ38)? it possible) to reverse
AN S WE R
The return is done using a negative entry in CJ38.
F or exa mpl e: If you ha d a return of $1 00. 00 and want to make a r eturn, just enter $100.00- to reverse it and vice-versa.
It seems to me that you are trying to delete ment physically and that can be done in two ways:
the
docu
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S AP P r o j e c t S y s t e m s F AQ 1) Delet e tr ansa ct ional data. It will only wor k if your co cd is not set as productive. However , I dont recommend this approach in production. 2 ) Ar c h i v i n g - t h a t m i g h t b e t h e o n l y w a y f o r y o u t o g et rid of the documents. Reversals will alwa ys generate docu ments and you will l ock yours elf on it.
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QUESTION 7 Material components for externally

processed activities
What is the use and purpose of material components for
exter nally pr ocessed networ k activities?
AN S WE R
Gen er all y, ma t er i al co mp onent s are ei t her i nter nal l y acqui red
from production or inventor y, or ext er nally acquir ed fr om vendors. But the answer to your question depends on whet her or not you are using valuat ed pr oj ect stock, or no project stock in your PS settings. If you are using no stoc k, you would likely b e acqu ir i ng all mat er ials fro m vend o rs and ex p ending them dir ectly to the pr oj ect. I or di naril y us e an int er nal pr ocur ement acti vit y for this pur pos e a nd add my mat erial comp on ents to the int er nal act ivit y. ( This allows me to also assign internal labor cost to the act ivity of procur ement. ) If the Reser vation/Pur chase Requir eme nt setting on the activit y or component is Immediately, a requisition will be generated for the materials when you s ave the pr oj ect. The Procur ement Typ e s et ting on t he co mpone nt should be either Requis ition + reser vation for WBS eleme nt, in which cas e you ll get bot h a res er vation and a requisit ion numb er, or 3rd Par ty requisit ion, in which cas e youll get only a requisition number.
You ca n a l so us e a n ext er nal a c t i vit y for t his, but you mu st then assign a cost to the ext ernal activity of procurem ent, rather than picking up an inter nal labor activity rate. You a ssi gn c omp on ent s t he sa me wa y.
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QUESTION 8 C AT S d a t a r e p o r t - ( s t a n d a r d r e p o r t s o r
tables)
W e a r e u s i n g C AT S t o c a p t u r e l a b o r c o s t s i n p r o j e c t s , t h e t i m e
entry is for the WBS elements. Once the time is appr oved, I can see the labor costs in CJI3 report but when I check for th e data i n t a b l e s AF R U , CAT S D B , CAT S P S I d o n o t s e e t h e p o s t i n gs. I c a n g e t t h e d a t a f r o m t a b l e s C AT S C O a n d C O V P . Is ther e s omet hi ng that I am missi ng in the pr ocess ? Why is the data TSDB a n d C AT S P S ? not getting populated in the tables CA
I c h e c k e d w i t h t h e s t a n d a r d r e p o r t S _ AL R _ 8 7 0 1 5 0 7 1 a n d t he time entry is not available. Does time entry get populated in this report?
AN S WE R
Conrmation on WBS cannot result in a time conrmation,
w h i c h i s s t o r e d i n AF R U ( f o r n e t w o r k s , P M o r d e r s ) . The time postings O posting. against WBS elements would be a C
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QUESTION 9 Project stock managing

There is a company with two plants named A and B. Plant B
p r o d u c e s o m e p a r t s f o r A. P l a n t A d o e s t h e a s s e m b l y w i t h parts fro m B and ot hers pur chas ed. The pr oject is ma na ged wit h valuat ed stock. The parts requirement by plant A (which is produced by B) will trig ger a transfer order; Plant B wi ll run MPR and then cr eate a product ion or der for the transfer order. The pr ob lem is: t he r aw mat er ial f or t hos e pr odu ction or der s ar e st ill ma na ge d by valuated st ock. The compa ny needs Plant B to NOT ma na ge pr odu cti on or d er in valuation pr oject stock, because the raw mat erials a re s o m e t h i n g l i k e s t e e l p i p e , a n d s t e e l b o a r d . Al l t h e p r o j e c ts can use it. It is crazy to control those in project stock. How do I resolve this issue?
AN S WE R
For those materials which you wish to manage on plant stock
level only, set up value 2 in the MRP4-Individual/coll - eld.
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QUESTION 10 Subcontracting PR from PS

I want to gen erat e s ub cont r act i ng PR fro m the p roj ect s ys t em.
Pres entl y, the s yst em is not sho wing any g check in ext er nal or ser vices act ivit ies.
subcontractin
Is it possible to generate subcontr acting PR from PS.? If so, how can it be done? What are the settings for that?
AN S WE R
It looks like you want to generate a requirement for
sub contr act wor k fr om PS. This must be don e usi ng an ext er nal net wor k act ivit y. You ll ha ve t o des cr ib e t he s er vice and pr ovi de t he pr ice, pr ocur em ent gr oup inf or mati on, et c , as r e q u i r e d . T h e s y s t e m s w i l l g u i d e y o u t h r o u g h t h i s . As s i g n the acti vit y t o t he pertinent WBS element and t he co mmit ment wi l l b e a ssi gn ed t her e. Ther e is one ot her cr itical sett ing you must ma ke. On the ext er nal activit y Exter nal t ab, the Res er vati on/ Pur chasi ng Requir ement eld must be set to immediat ely if you wa nt a r equir ement generated. If it is set to From Release, t he requir ement will be generated when the activity is release d. If it is set to Never, no requirement wil l be gen er at ed. Or if you need detailed follow up on the progr ess of sub contr actor s wor k, you ma y cons ider us ing E xt er nal Ser vices r equisition at the project.
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QUESTION 11 Reapply Standard project definition to

cr eated pr oj ects
We have a project denition containing all structures of a
product. One str uctur e was summarized to one WBS in ST D structure because it was subcontracted to a supplier. We will now pr oduce this part in- house a nd need to explo de this WBS with its own structure. Is ther e a wa y to automatica lly update all current proje cts with the new structur e or automatically cr eate all missi ng WBS?
AN S WE R
In st andard CJ2 0N bas ed fun ct i onali t y, t hi s i s not p ossi ble.
If t he vol u me i s r ea ll y hi gh, you ca n c onsi d er Va r ia nt congur ation f or standar d net wor ks or alter natively LSM W o r E C AT T e n t r y t o o l u s a g e . To consider because the e) doesnt take it for the rst these, you would need a volume in thousands, copy of the desired WBS (with substructur ma ny s econds ma nuall y, once you ha ve done project.
Tr y us i ng C N MAS S t o do ma s s c ha nges t o Pr oj e ct s .
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QUESTION 12 PS S t a n d a r d r e p o r t s i n ALV f o r m a t o n l y i n
version 4.7
I n v e r s i o n 4 . 7 , S AP G U I 6 2 0 , s v c l e v e l 5 7 , a l l o f m y P S r e p o r t s
sho w i n ALV for ma t onl y. D oes a nyon e kno w et thes e r epor ts to s how i n t he st andar d f or mat?
how
to
I am not abl e to dr il l down i n any PS rep or ts to eit her lin e items or sour ce documents. Is this GUI relat ed?
AN S WE R
The graphical view can be set in transaction CJE2 ->
Cha nge R ep or t S ettings . Sel ect the report nu mb er, for example 12KST1C. Then select the Output Type tab. Ele ct Av a i l a b l e o n S el e c t i o n S c r e e n . T h e n s a v e i t a n d t r a n s p o rt it if nec essa r y. You w il l get t he opt i on t o el ect t he c lassic graphic view in the r eport selection screen.
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QUESTION 13 Updating z fields on PRPS using

BAP I _ P R O J E C T _ M AI N T AI N
Im creating WBS Elements using BAPI _ PR O J ECT _
M AI N T AI N a n d i t s w o r k i n g n e . H o w e v e r , I n e e d t o u p d a te b es poke Z el ds t ha t wer e cr ea t ed i n PR PS al s o a nd t her e is n o e x t e n s i o n o n t hi s BAP I t o f a c i l i t a t e t h i s . What is the best wa y to do this? Will I ha ve t o update PR PS dir ectly?
AN S WE R
As yo u h a v e n o t ed , t h er e is n o ex te n s i o n t o d o t h i s. However,
you ca n use the USER FIELDS together wit h a substitut ion to cop y from us er elds to Z elds wh en you save the pr oj ect (CJ20N Edit/Substitution).
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QUESTION 14 At t a c h a n i n c o m i n g e m a i l t o a p r o je c t
Is it possible t o at tach an incoming email to a project on PS
f r o m t h e b u s i n e s s w o r k p l a c e o f S AP ?
AN S WE R
If you just want to attach the incoming email, save the
email in a local fol der in messa ge f or mat and attach it as a document (if DMS is activated). You ca n a WBS. also cop y the email and paste to a PS text in
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QUESTION 15 Settlement to assets from level3

We are collecting costs at WBS level3 elements and want to
s e t t l e c o s t s t o t h e As s e t . I need to clarify requirement: the following to proceed wit h the
1. Do I need to attach the invest ment prole (which w e a r e doi ng ma nua ll y) f or a ll the WBS el e ment s ( t o AUC) including level1 and level2s or is it enough t o attach the investment prole only to level3 WBS elements ? 2 . I u n d e r s t a n d t h a t a n AUC wi l l b e c r ea t ed f o r ea c h o f l e vel3 WBS elements and when I run the settlement for level1 WBS element in CJ88 (using with hier archy option), the s ett lement will wor k ne irresp ecti ve of whet her I ha ve attached invest ment proles to level1 or level2. Can I put element? project denition instead of level 1 WBS
3 . I h a v e s et t l e d t h e W B S el e m e nt c o s t s t o a n AUC b u t d o I need to use CJIC to settle the costs nally to an asset for the same WBS element?
AN S WE R
An s wer s a r e g i v en in t h e o r d er t h e y w er e a s k ed :
1. You ca n a tt ach inv est ment pr ol e ma nua l l y to t he 3 rd level ( ma y be last level) WBS el ement only, if you ar e collecting actual cost at that level, no need to assign investment prole at level 1 & 2.
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S AP P r o j e c t S y s t e m s F AQ 2. If you are having predened investment prole for a pr oject pr ole, you can ma intain it in pr oject pr ole i n TC o d e O P SA. S y s t e m wi l l c r ea t e AUC f o r t h e W B S el e ment whic h is acc ount a ssi gn ed onl y. You nee d t o keep only 3rd level WBS elements account assigned. Yes, o need to specify asset value date. 3 . Au t o ma t i c c a p i t a l i z a t i o n o f y o u r a s s et wi l l b e d o n e on pr oj ect TE CO. You ca n al so pa r t ia ll y ca p it a l iz e wi t h CJ8 8 opt i on 3. Dont for get t he a ss et va lu e da t e. You do ha ve to maintain s ett lement r ul e t o nal as s et. you can use WBS denition in settlement. You d
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QUESTION 16 When WBS element get upda ted to cost/

revenue posting
We are using valuated sales order stock with back to back
PO from SD. We ar e now setting up WBS to track proj ect revenue and cost which consist of several sales or ders bundled together. In the sales or der line item I have inputt ed the WBS elem ent but while tr igg ering PR and conver ting to PO, the s yst em says the stock account cannot be directly posted with the WBS element. Then I realized that the stock account is no t a P/L accou nt and t her efor e s hould not be p os t ed a gainst a WBS element. Now my qu est ion is, when ca n a WBS eleme nt get post ed to? Is it during posting goods issue? As o f t h i s t i m e , w e d o n o t w a n t t o u s e p r o j e c t s t o c k y e t . What about t he exp ens e mat er ial that we dir ectl y ex pen de d out for the proj ect? Will the WBS element get p ost ed to during the process of goods receipt? Should the WBS element be enter ed into the header or lin e item in SO? What is the implication?
AN S WE R
First, when using the WBS element in creating a SO, the price
of the SO is posted as planning in the WBS element.
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S AP P r o j e c t S y s t e m s F AQ The actual SO will be post ed as revenue when billing. The goods cost and expenses will be posted as commitmen t (if using commitment); When cr eating the PO (if purchase d it ems), the actual wil l be p ost ed wh en doing goo ds receip t. Depending on your setting you can congur e it to be r ecei ved dir ect ly t o the SO, so it gets ev en b ett er f or analys is. S econdly, when ent eri ng a WBS element in a SO, if you e nter at header lev el all li ne it ems wil l be char ged to t hat spec ic project. When enter ing at line it em, it gives you a exibility to ha ve a differ ent WBS element for ea ch line item or as no WBS element in cer tain line items. The last case example is: I n a SO to sell a ma ke- to- or d er pr odu ct using PS, the rst line it em has the WBS element. The s econd is par ts ( mad e to stock items) to be sold together and they do not need a project.
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QUESTION 17 C N 4 1 / La yo u t / D e f a u l t s e t t i n g
On CN41 I have built a default layout for users (Flag default
setting when sa ving layout). However, I dont wa nt this ag removed by users if they try to save it, and mor e than tha t, I dont wa nt them to be able to save this layout. I only w ant to enab le them t o cr eate their o wn layout wit hout modifyi ng the one viewed by default. How can I be able to congur e this?
AN S WE R
Us e t ransa ct i on OPTU - > cr eat e sep arat e p rol e for di spl a yed
elds and assign to the overall prole. I a m r e f e r r i n g t o S AP v e r s i o n E C C 5 . 0 .
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QUESTION 18 PS Substitution using user exits

I need to default a cost center into the responsible cost
center eld on a project. This need for default is to be ba sed on which r esponsible person is enter ed on the project. I am thi nk i ng of using a subst it ut ion wit h a us er ex it , but I a m not fa mil iar wit h it. How do we writ e the user substitution? exit to be used in the
AN S WE R
Your requirement is standard s ubst i t ut i on cap abil i t y. Just
de n e pr er equis i t es PR PS -VE R NR (p er s on r es p ons ib l e) a n d s ubs t i t ut i on el d PR PS -F KOKR . An o t h er s o l u t i o n y o u c a n u s e i s t h e W B S e l d s el e c t i o n b y using inuences function. Ad d a n o r ma l v a l i d a t i o n i n f r o n t o f t h i s o r ma k e t h e p er s o n responsible eld requir ed to ensur e you got a eld to look from.
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QUESTION 19 Ac ti vi t y ID
How much range can an activity ID have and where is it
maint ai n ed? In my case: cn>> inter nal pr ocessing>> activity id >>0010
AN S WE R
Us e TCodeOPUU; Under N/w parameters nd Op.act.
incr mt .
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QUESTION 20 SD x PS
My cli ent opened a new project to integrate PS with SD.
Her e are some qu esti ons : 1) How do I creat e an auto matic sales Qu ot ation bas ed i n a PS project? 2) How do I cr eat e an auto matic S ales or der based in a P S Project?
AN S WE R
There are wa ys t o gen er ate a net work i n PS fr om S D s ales
or der. or that.
T h er e i s s o m e s t a n da r d SAP t r a ns a c t i o n a v a i l a b l e f
However, ther e is no setti ng in PS by which you ca n gene rate Qu otati on or Or der auto mati cally usi ng the sa me (PS). Bu t you ca n cr eat e sales qu otat ion or or der wit h ref er ence to the pr oject or you ma y us e DIP prole t o do t he sa me f uncti o n. An a l t er n a t i v e s o l u t i o n wi l l b e t o u s e f u n c t i o n a l i t y r es o u r ces related billing. Use ODP1 prole to customize the link between SD/CO and PS. F or mor e opti ons, go t o: h t t p : / / h e l p . s a p . c o m / s a p h e l p _ 4 6 c / h e l p d a t a / f r / a a / 96853478616434e10000009b38f83b/frameset. htm
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QUESTION 21 WB S Lo n g Te x t R e p o r t
Is t here a rep ort which shows the Long Texts for each WBS
element?
AN S WE R
U s e f u n c t i o n m o d u l e R EAD _ T E X T f o r r e t r i e v i n g l o n g t e x t .
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QUESTION 22 Work Force Planning

We are using CMP2 for doing wor kfor ce planning in our
Orga nizati on. We attached res ources to activities. W e wa nt to put an end date to the r esour ce attached so that t he particular res our ce does not app ear in cmp2. We ha ve tried att achi ng r es ourc e to WBS too but it does n t work. Is ther e any conguration needed to achieve our purpose? If so, how do we do it?
AN S WE R
In CMP2, mark the rel evant line then press the bottom wit h
the pencil.
Make a new end dat e and save.
Next time you ent er C MP2 the start dat e has to be after t h e end date you enter ed. Be a ware t hat the en d dat e affects the wor k list for the pe rson i n C AT S .
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QUESTION 23 cProjects or PS?

What would be the advantage of choosing st andard PS
functiona lit y i nst ea d of cProj ects funct ionality?
AN S WE R
Both can do the same function, but cProjects can do
mor e. cProjects provides Stage Gate Met hodology pr oject ma na ge ment of docu ment ed deli ver abl es. It is mainly suitable for a New Product Introduction. Project S ys t em pr ovid es project planning and proj ect accounti ng mainl y f or Engineer ing pr ojects ma na ged accor ding to a lar ge pr ogr a m of acti vit ies wit hi n a standardized Wor k Br eakdown Structure.
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QUESTION 24 Tables for plan cost/revenues with actual

cost/rev for project
I n e ed t o wr it e a n ABAP co d e fo r p l an p r ot v er s u s a ct u a l
prot for pr oj ects in a compa ny code/ pla nt. ed to nd the plan/actual revenues and plan/ or projects. Which tables will give me s as well as cost per period? the plan
For this I ne actual cost f
and actual revenue
AN S WE R
Various tables are maintained for the planned cost
based on the planning our requirement.
type.
You
can try
R PS CO
for
I assume that you are in TCS. If networ k costing is also done then you need to go to the foll o wing t abl es as well: C OSS for secondary cost s and C OSP f or pr imar y cost s;
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QUESTION 25 Unit costing

We are using 4.7. For the initial plan, we are using unit
costi ng f or WBS el ement s in the Project wher e we ar e mai nly specifying mat erials. Is there any report which will show me the consolidat ed mat er ial r equir ement gener at ed fr om u nit costi ng for a particular project? If no standar d report is available, which tables do I need to ref er for dev elop ment ?
AN S WE R
I dont think there is any such report. However, for
development purposes, you can use table CKIS. Us e tr ansa ct ion CNS52 wher e you ca n nd mat er ial- wis e quant it y (Requir ements Qua ntit y) and unit price (Price in Local Currency). Just download to Excel and put the form ula Qty *. Price will give t he cost of all mat er ials.
- 30 -
QUESTION 26 BOM explosion during BOM transfer

I have a problem of BOM explosion while assigning the
mat er ial wit h Mult i-lev el BOM thr u tr ansacti on CN3 3. Af t er the BOM tr ansf er thr u CN3 3, only the hea der level ma ter ial with single level items get assigned to pr oject activity an d not the mat erial component from second level and so on. Examples: A is Hea der mat er ial; X is 1st l evel chil d it em; X1 2nd level; X2 2nd level; Y is the multilevel BOM; O nl y ma t er ia l A wi t h X & Y get s tr a ns f er r ed t o Pr oj ect s & not the X1 & X2. What could be the possible reason for this issue?
AN S WE R
In the selection criteria (Shift+F5) you have to choose the
Multi- lev el if t he R ef er ence Point is ma int ained for al l the mat er ials att ached t o the BOM at all levels. Select all ite ms if the r ef er en ce p oint is not mai nt ained f or all the mat er i als at the lower level.
- 31 -
QUESTION 27 BOM Transfer

I want to affect components on my network with the BOM
explosion in or der to have a link between my networ k and my BOM. How have I to access the refer ence point? Is the refer ence point a key between BOM and PS activi ty, and does it ha ve a not her impact ? What is the function of these congurations below? F ol low IMG point s: (Dene Proles for Bill Of Materi al Tr ansf er, Dene R ef er en ce Points for BOM Transf er, D e n e F i el d s i n B O M a n d Ac t i v i t y a s R ef er e n c e P oi nt ) ;
AN S WE R
Yes. The r efer ence poi nts works as the mat ching point . You
have to dene the Refer ence hen while cr eating the BOM you int (ABCD ) for the M a t er i a ls in or t h e Ac t i v i t y w h er e y o u wa n t
p o i n t ( s a y AB C D ) i n I M G .
ha v e t o giv e t he r efer ence po B O M a n d r e f . p o i n t (AB C D ) f the BOM to be transferred.
- 32 -
QUESTION 28 Tentative actual start/finish date

The tentative actual start/nish date is copied from the
conr mati on of act ivit ies f or th e WBS element. Howev er , the WBS in the upper level of ot her WBS with activities does nt get these dates updated. Is this possible to calculate the se dates like the system does in Basic and Forecast Dates ? Or is it only t he WBS elements that ha ve act ivit ies dir ect ly assign ed ca n ha ve thes e dat es up dat ed?
AN S WE R
In project planning board, carry out determine actual date
followed by extrapolate dates function.
- 33 -
QUESTION 29 Depreciation simulation

When I make depreciation simulation in IM (transaction
S _ALR _ 8 7 0 1 0 1 7 8 ) t h e s y s t e m m a k e s a s i mu l a t i o n b ot h on investment costs and over head costs. Over head costs a re given in the varia nt of the mas t er r ecor d of t he appr opria tion request. We onl y acti vat e t he invest men t cost s so I only wa nt t hos e costs visible in the simulation report. How I can I split these t wo values?
AN S WE R
The solution is in note 865080.
- 34 -
QUESTION 30 Ad d i n g 2 m o r e c h a r a c t e r s i n t h e Pr o j e c t
Coding Mask
If I add two more characters at the end of the Project Coding
Mas k, will t her e b e a n eff ect on t he pr oject s alr eady cr ea ted using t hat mas k? F or exa mp le, I alrea dy cr eat ed a proj ect wit h the name PROJ-1 and its coding mas k is PR OJ-X. I wa nt to na me t he new pr oj ect t hat I ll cr eat e as PR OJ-111. T he new mas k w ill now be PROJ-XXX. I just f ou nd out that the l eng th of a coding mas k ca nn ot be changed anymor e if it had already been used in pas t projects. I also tr ied deleting a coding mas k and r e- ent er i ng a new lengt h of the sa me pr ex but unfort unat ely, it still r ecog nizes the or iginal lengt h t hat it ha d ear lier . How do I resolve this?
AN S WE R
You should be doing conguration in one client and
transp or t ing in a product ion (wor ki ng) cli ent . You ca n c ha nge it i n the a b ov e sc ena r i o. You ma y fa ce so me pr ob lems to op en old pr oject s , if positi on of s epar at or cha ng ed. For t his pr obl em, ther e is OS S not e to r ectif y (change) old project codes
- 35 -
S AP P r o j e c t S y s t e m s F AQ You ha ve t o c ha ng e t he pr oj ect c ode of a ll t he pr oj ect s w her e t h i s c o d i n g m a s k i s u s e d . Af t e r w a r d s , y o u c a n t h e n c h a n g e the codi ng mas k i n Congur ation. The s yst em all ows f or this. But if the number of existing projects is high, it is unusu al to cha nge t he pr oject cod es in t he produ cti on environment . Rather , cr eat e one mor e coding mas k which can be us ed in future.
- 36 -
QUESTION 31 PS - CAT S t i m e s h e e t s f o r p r o j e c t s
W e u s e C AT S t i m e s h e e t t o c a p t u r e t i m e s f o r p r o j e c t s . I s t h e r e
a way to block users from ent er ing times in 2005 on the ti me sheet? We onl y wa nt them t o ent er times in 200 6, and not b e abl e to ent er hours for a 2005 dat e.
AN S WE R
O n e o f t h e C AT S c u s t o m e r e x i t s c a n b e u s e d f o r t h a t . L o o k
i n S M O D f o r C AT S . The most likely way to do this would be by locking the pr ior period t o postings which will happen in the nor mal cour se of business anyway. This function is generally controll ed by the FICO folks who control period end nancial closin g acti viti es. It is routine that they would lock t he prior per iod a n d o p e n t h e c u r r e n t p e r i o d t o p o s t i n g s . At y e a r e n d t h e s ame thing would happen. So I dont think youll have a proble m with this in production. In development, these things a re not as dis cip li ned. But you ca n coor di nat e this wit h F ICO in develop ment to ma ke it hap pen. The transact ion needed i s t o o p e n a n d c l o s e p o s t i n g p e r i o d s S _ AL R _ 8 7 0 0 3 6 4 2 . T h is is not a n I MG tr ansa ct i on. Th e pa t h t o i t is Acc ou nt i n g-> F I-> GL- > Envir on me nt -> Curr ent s ett ings-> Op en a nd Cl ose posting periods.
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QUESTION 32 Lo a d i n g Pr o j e c t Str u c t u r es u s i n g LSM W

I am tr yi ng to us e LS MW to load a nu mb er of WBS el ement s
within one pr oject structur e. The system assigns a uni que version of the Lev el eld PRPS -STUF E for ever y WB S element ent er ed. For exa mple: Line 1 = PRPS-STUF E ( 01) Line 2 = PRSP-STUF E (02) etc. When I have more th an one element at l evel 2, l evel 3 et c., the s yst em is not s ma rt enough t o assign a WBS to a level bas ed on the data in t h e sprea ds heet . The only wa y ar ou nd it is to ha ve a one to o ne relationship bet ween the unique STUFE eld and the WBS element I wa nt t o loa d. This would ma k e f or an extr emel y lar ge spr ea ds heet thou gh. B e f o r e I p r o c e e d w i t h t h i s t e d i o u s t a s k a n d wr i t e a n ABAP to perfor m it, is ther e any other known solution to this prob lem?
AN S WE R
This is a known problem wi th PS conversions, but a couple
of opti ons exist . The most efcient is that the projects are cr eated by copy ing from temp late (LSMW ru n 1 for CJ20), and as secon d st ep maint ai n ed f or i ndi vidual WBS (LSMW ru n 2 f or CJ20), w her e e.g. WBS dat a ca n be maint ai n ed and u nder lying act ivi ties added, but even f or the s econ d on e, you face a prob lem if the acti vit y list s/structur es var y a l ot in quant it y and lev els.
The bot t om l ine is t hat if t he pr ojects to be imp orted do n ot t int o t emplat es, t he syst em shoul d ha ve t he sa me log ic s t r u c t u r a l l y . P r o g r a m m i n g t h e L S M W o r E C AT T r e q u i r e s so
- 38 -
S AP P r o j e c t S y s t e m s F AQ mu ch, that it does n t ma ke s ens e f or b elow 100 0 proje cts. In this specic case for 100-150 projects, if a copy f rom templat e appr oach do es nt wor k, the most efcient soluti on by far is a column wise copy-paste, gr ouped in advance like it is done in Excel. Ther e are so me ot her options you cou ld t ake: You ca n us e LS MW i n a di ff er ent wa y t o upl oa d t he pr oj ec t in 4.7: 1. Create project denition & el 2 WBS element manuall y; Level 1 WBS & one Lev
2. Now while car rying out r ecording for LSMW in cj02, u se Insert Line option above Level 2; 3. In t he Excel le, Keep all the down below WBS el e men ts at level 2 only; 4 . Af t e r u p l o a d i n g t h e c o m p l e t e l e , Derive Structure for project; carry out function
This met hod is us eful if you are cop ying t he coding mas k of a sup eri or WBS int o subor di nat e WBS el ement s.
- 39 -
QUESTION 33 Pu r c h a s e R e q u i s it i o n i n Ac t i vi t ie s a n d
Material Component
I need to understand the PR in networks. I have created
ext er nal activiti es and assigned mat er ial comp on ents. I have set the PR to Release immediately in the activiti es. To r el eas e t he acti viti es I need to ll in the pur chasi ng infor mation (mat erial gr oup, purchasing group, etc.) Whe n I release the activities it creates 2 requisitions, one for t he acti viti es a nd one f or mat er ial co mp onents. I s this t he r i g ht wa y t o s et i t u p o r s h o u l d I s et t h e Ac t i v i t i e s PR t o N e v e r. When I set it up to Never it cr eat es onl y a PR for the mat er ial comp onent . Can we us e int er nal act ivit ies for ext er nal procur ement (Pur chasing mat er ials fr om outsi de vendor s) ? When do we us e ext er nal acti viti es ?
AN S WE R
E xter nal act ivi t y = t as k you purch as e, and t hus you get a PR,
e.g. s ubcontracting wor k. If this is not your i nt ention, use the int er nal acti vit y i nst ea d, and assign your mat er ials th er e. Af t e r w a r d s , y o u w i l l g e t P R s o n l y f o r t h o s e . Int er nal acti vit y is us ed just to collect the co mp onents w hich are to be purchased. The act ivit y need not ha ve a ny ot her fu nction, but ma y ha ve t hem wh en needed.
- 40 -
S AP P r o j e c t S y s t e m s F AQ The Ext er nal act ivit y you ma y use as par t of the ove rall scheduling/planning, when you purchase the whole activit y, e.g. Design wor k, Installation wor k, Transportation etc. f rom an exter nal subcontr actor.
- 41 -
QUESTION 34 Rem Order Plan

In cost report Plan/actual/commitment/rem. plan/assigned
(PS infos yst em), I nd valu es ll ed for r em.plan at W BS elements level. We do not ha ve any p osti ngs to WBS el em ents except budgets. Even t hough Rem. Plan is 0 at or der l evel, it does show s ome dollar a mount s a t WBS el e ment s. Aga i n Or der s a r e our cost ob j e cts. I was wondering if that standard r eport is invalid in our c ase. In my report I do see the ROP as $0 at the or der leve l, wher eas at WBS Element level (which is supposed to add up the amounts on the IOs under it) I do see some value. We do not have any posting on WBS; they get actual costs summ ed up from the IOs. I have obs er ved t his s cenari o onl y wh en the dollar amou nt for the actual is negative. F or Exa mple: Obj e ct -- --- --Act ua l --- --C om m-- - -ROP: WBS1 -100 0 100; Order A 200 0 0; Order B 300 0 0; Its value type is 25 and it is in structure CCSS. t Could t her e b e any s et ting t hat woul d/ coul d lea d t o incorr ec
ROP val ues? - 42 -
AN S WE R
No, the report is valid. The remaining order plans are
compr ised of planned labour, stock r eser vations or unr ele ase mat er ial co mpon ents, all at th e or der l evel. It is reduc ed thr ou gh ti mekeeping ent ries , stock issu es and mat er ial r equis itions. Remaini ng or der p la n can als o show up if a PO li ne it em has b een delet ed wit hout the mat erial co mpon en t in the or der being deleted. The r ema ining or der plan can also show up if an item has been or der ed and received and then t ransferr ed out via a jour nal ent ry. ROP is alwa ys only visible on the WBS level. F or what its wort h, t he concept of ROP is ver y confu sing t o b ot h c o n s u l t a n t s a n d c l i e n t s . SAP h a s of f er e d a x to eli mi nat e it f rom a ll s tanda r d PS r epor t s. Look f or it i n t he OSS not es.
- 43 -
QUESTION 35 Processing PR from Project S ystem

When I am t r yi ng t o process any PR (ei ther services or
Material) the system is giving this er ror message: G/L account 410000 cannot be used (please corr ect) M essage no. ME045 Diagnosis: Co mpar is on of the eld s election stri ngs from the G/ L acc ount 410000 and the account assignment category P reveals tha t ther e is an incompatible combinati on of eld s electi ons f or the eld s electi on gr ou p Ear mar ked Funds. The G/L account eld selection is stor ed in table T004F; t hat for the accou nt assi gn ment is stor ed i n t abl e T162K. It is giving a same error with all the g/ l. I checked the eld status group of g/l and account assign ment P. I did not nd a ny inconsist ency i n F ield selecti on. What could be the pr oblem and how do I resolve it?
AN S WE R
First, check if the eld status group is set properly for using
this account in PS. S econd, make the ear mar ked f unds led act ive i n led sta tus group.
- 44 -
QUESTION 36 Dates not overlapping

I keep receiving this message: NO overlapping dates
found. This message is not allowing me to save the pr oject. How can this be resolved?
AN S WE R
You must be doing top-down scheduling. There must be
inconsist encies in the dates of WBS and networ k activitie s. F or that pr oj ect to go thr ou gh, cor r ect them ma nuall y. Al s o c h e c k t h e P l a n n i n g b o a r d s e t t i n g s i n P r o j e c t p r o le congurations. You mi ght a lso wa nt t o c hec k so me OS S not es a va il abl e f or this message.
- 45 -
QUESTION 37 Report CN41 5.0

How can I change the report CN41 and then save it in the
new version 5. 0? I changed the layout, added columns, and changed eld s. Howev er , I dont know ho w I can save t he new var iant . I would like to see it when I open the CN41. What is the differ ence bet ween CN41 a nd CNS 41? How ca n I get rid of the Grids in CNS41? How do I save display variants?
AN S WE R
You can s ave l a yout as per yo ur requirement and recall it
whenever required. I ertain elds/ colu mns onl y.
hope
your
requirement
is to
see c
You ca n us e OPT U t o cus t omi z e t he r equ ir ed el ds a nd t h en at CN41 G et Pr ol e/ Va r i a nt a nd c hoos e t he desir ed S ub pr ole for Displayed elds. It is not possible to dyna mically save a displayed eld lis t variant a n d i n ALV r e p o r t s .
- 46 -
QUESTION 38 WB S Plan Values Table

If I plan by WBS using CJ40, wher e can I see the table which
stor es thes e val ues?
AN S WE R
If you are usi ng s tr uct ur e pl anni ng, yo u can get i n t he R PSC O table.
If you are using cost element planning, you can get in CO SS & COSP t a bl es. You ha ve t o sel ect pr oper va lu e t ype i n t hes e t a bl es. You ca n a l so us e ot her ta bl es su c h a s BPE J/ BPE G/ BPGE .
- 47 -
QUESTION 39 Settle projects via existing internal orders

to final assets
Up until now we have been using internal orders to follow
up our projects. Now wer e installing PS for a bett er foll ow up. How ca n we link the existing inter nal orders to the ne w WBS elements and later on settling the WBS elements to nal assets for the values which wer e post ed to the int er n al or ders?
AN S WE R
You can settle the internal order with the corresponding
WBS elements ( ma y b e b y cost elements f or pr op er tracki ng of or iginal cost el ement ) or you can try r ep ost ing.
- 48 -
QUESTION 40 User Status

We have created a User Status to make the project code
eld uneditable. Unlike the system status, we are not able to reverse the User status. How can this be done? F or exa mpl e: Syst em sta tus TECO ca n be r ever s ed t o RE L.
AN S WE R
You can manage the reverse user status from lowest and
highest object.
status
and a
combination
with
the
aut hor izati on
- 49 -
QUESTION 41 Includ e Va lidations in Trans port Request

I have created the Validations in customizing client. When I
c l i c k e d s a v e, t h e s y s t e m g a v e m e s s a g e ABAP c o d e g e n er a ted success full y. But it is not as ki ng for Trans p ort request . How can request? I include this conguration into a trans p or t
AN S WE R
It does not come aut omat ical l y. Th e tr ansp ort of val i dat i on
is a proc ess. I n t he va l i da t i on scr een go Va li da t i on -> Tr ansp ort . Click on t his and it wi ll ask for the validati on to be transport ed. Give your validation and save it.
- 50 -
QUESTION 42 PS r e p o r t S_ALR _ 8 7 0 1 3 5 4 2 - c u r r e n c y
Is it possible to see the results of this report in different
currencies?
AN S WE R
Try following the menu path Edit/Currency translation.
- 51 -
QUESTION 43 Summarization at CN41 data

I m wor ki ng i n 4.6 PS a nd I nee d t he da t a t o show a t C N 41
(costs, revenues, bottom line Is it possible?
etc)
be
with summarization
an
top
or
AN S WE R
If you choos e t o see summa ri z ed dat a i n t he rep or t, t he li ne
for the project will be showing the sum of values. An o t h er s o l u t i o n i s t o ex p or t t h e d a t a t o E x c e l a n d ma k e t he sum t her e.
- 52 -
QUESTION 44 WB S Element xxxx FRE I_VER SION alread y

exists
We are currently on 4.6c.
A project denition was cr eated and sa ved with proles th at we ha ve us ed successfu lly i n th e past. When the project denition was re-opened and an attem pt was ma de t o add a level 1 WBS the f ollowi ng er r or w as encounter ed WBS element xxxx version FREI_VERSION alr ea dy exist s M essage no. CJ 026. If a syst em s ear ch is ma de f or the WBS that is supp os ed t o alr eady ex ist, the s yst em r eport s that it does not ex ist. How do I x this?
AN S WE R
It sounds like customizing is set to make a project version
automatically tus is set).
(that
could be when a
certain system
sta
If t his ver sion is cr eat ed - th e WBS- element can st ill be delet ed in t he origi nal project. It is not p ossib le if you try to ma ke a new WBS- element wit h the sa me ID (and wit h the stat us that t ells that a proj ect ver sion is t o b e ma de). You ca n not nd t he WBS - el e me nt i n t he sa me t a bl es a s th
e - 53 -
S AP P r o j e c t S y s t e m s F AQ origi nal/ op erative pr oj ect - b eca us e version data is stor ed in separ ate tables. Instead, try to run a report (example CN41) for the projec t or WBS-element nu mber wher e you s elect versi on data in the DB-prole - and write the version key t hat you indica ted in your question. That should show you that a version exi sts. Ther ef or e, you ca nnot cr eat e a new WBS- ele ment wit h the same key.
- 54 -
QUESTION 45 Error in CJ9C

While running the transaction CJ9C I am getting the following
message: Primar y cost el ement 62060 1 is not supp or t ed i n s econdar y cost planning. M essage # is GM072. How can this be resolved?
AN S WE R
Yo u c a n r e f e r t o S AP N o t e # 6 0 4 1 3 8 .
- 55 -
QUESTION 46 C o n f i r m a t io n o f Ac t u a l C o s t
The actual cost through activity element conrmati on
(activity type + Cost centr e) is not showing up at the acti vity element level. How ca n this be ma de to disp lay actual cost at t he acti vit y element level itself?
AN S WE R
On exploration at the service portal o f SAP, the following
note is needed to be updated t o correctly post the actual at element wit h note 643773.
- 56 -
QUESTION 47 Configuration of sub networks

We are on 4.6c and we need to have the ability to create sub
net wor ks in Project Sys t ems. Wha t woul d I ha ve t o do i n S PR O i n or der f or us t o a ct i va te this functionality?
AN S WE R
Al l t h e co n g u r a t i o n s ar e t h e sa me a s t h a t of t h e ma i n n et wo r k
ex cept that you shoul d ma ke con gur ations in TCode OPT P. This is where you have to assign the sub net work type to the main net wor k and cont r ol key.
- 57 -
QUESTION 48 Required/mandatory fields for Material

Component in Proj ect
We want to set the following elds below as Required/
ma ndat or y on t he Mater ial Co mpon ent det ail Project Syst em (on the General Data Tab). R ecipi ent - [RESBD -WEMPF] U n l o a d i n g P o i n t - [ R E S B D -AB LAD ] Stora ge Location - [RESBD-LGORT]
scr een
in
I have not been able to nd a cust omizing option to set th is on the mat erial component level. Note: The Material Component ork Ac t i v i t y. is attached to the Netw
Is ther e a custo mizi ng opt ion availa ble as p er requir emen ts?
AN S WE R
Congurations are as follows:
1. If you ha ve separate document type for PRs of PS, it is assigned wit h eld selection gr oup in MM congur ation. In IMG Menu you can nd it under Materials Management --> Purchasing --> Purchase Requisition --> Dene Document Types. 2. The eld s electi on gr oup is d en ed in the f ol lowing no de u nder MM purchasing -- Purchas e requis it ion.
- 58 -
S AP P r o j e c t S y s t e m s F AQ 3. Dene Screen Layout at Document Level
4. You ca n ma ke ma nda t or y di s pl a y et c. i n t he s cr een la y out which will be assigned t o PR document type.
- 59 -
QUESTION 49 Includ e Va lidations in Trans port Request

I have created the Validations in customizing client. When
I c l i c k e d s a v e, s y s t e m g a v e m e s s a g e ABAP c o d e g e n e r a t e d success full y. But it is not asking for Tr ansp ort requ est. How ca n I i nclu de this cong uration t oget her wit h a trans port request?
AN S WE R
Choose validation (not step), cl ick validation > Transport.
From ther e you success full y.
can generate
the
function
requirement
- 60 -
QUESTION 50 A Reservation for ever y Purcha se

Requisition in PS
I have noted that every time we create a Purchase Requisition
thr ou gh the Pr oject S yst em, a Res er vat ion is also auto mat ically being cr eated with account assignment the sa me as that of the Net wor k and wit h mu ltipl e li ne it ems ( equivalent to t he numb er of mat er ial co mpon ents cr eat ed i n PS). What is the rational behind this? Is it due to an error in t he conguration, or is this normal? Further mor e, on clicking on any of the line items (MB25) the following message is prompted: Document does not contain any it ems To test this scenario: 1. Cr eat e a mat er ial compon ent is PS ( Net wor k hea der assigned) 2. S ave Proj ect 3. T-Code M B25, ent er Net work number, Execut e. You ha ve a r es er va t i on wit h a si ngl e l i ne i t em cr eat ed. How can this be corrected?
AN S WE R
This is not to be confused with a stock reservation. This is
p er f ectl y nor ma l and has no negat ive i mpact that I kno w o f.
- 61 -
QUESTION 51 CATA Ti m e Tr a n s f e r t o Ta r g e t C o m p o n e n t s
I h a v e p o s t e d A c t u a l H o u r s ( t i m e ) i n T i m e s h e e t C AT S X T ,
and t hen I ha ve transf err ed this time t o PS and HR thr oug h t r a n s a c t i o n C AT A a n d s a v e d i t . I wou l d l i ke t o tra nsf er ba c k t hes e Act ua l Hour s f ro m the tar get components to timesheet. Is ther e a reverse transac tion f o r CAT A w h i c h I c a n t a k e b a c k t h e Ac t u a l H o u r s t h a t a re p ost ed a nd transf err ed? Is ther e a wa y t o ca ncel t he ti me tr ans ferred? I need to reverse because I have tr ansf erred f ew proje ct nor ma l ma n hour s for (Januar y) t o PS af ter FI s ettl ed all (January) project costs and made the balance zer o for Ja nuar y p er i od end cl os i ng. As a r esu lt , t hey ha ve c os ts remaining in the balance. They asked me to remove all th e extra costs.
AN S WE R
I dont believe that there is a way yo u can simply reverse
the time that has been transferr ed. I think the only wa y y ou ca n dea l wit h t his is to a me nd t he t i me a nd t hen r e- t r ans f er it back i nt o the target comp on ent s, which s hou ld ca ncel t he previous postings in favor of the new ones. D o c a n c e l i n C AT S a n d t r a n s f e r c a n c e l l a t i o n t o P S ( c a n a l so
ent er post ing date f or cancellation to b e able t o p ost in o pen posting period).
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QUESTION 52 PS c o n f i r m a t i o n : Ac t i v i t y a n d N e t wo r k
I have conrmed (on CJ20N Projec t buil der) onl y one acti vit y
on my network. Status is totally conrmed CNF and not partially conr med PCNF. Why is t his hap p ening? Did I forget to do something?
AN S WE R
Parameter Conrmation in control key of network activities
is set to space. Conr mati on is pos s ib le, but not necess ar y.
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QUESTION 53 PS Confirmations
We u s e C AT S to capture times. The times are transferred
to PS via a ni ght ly batch j ob. We ha ve i nst a nces wher e t h e acti vit y on t he pr oj ect get s a gged CNF (nal con r mati o n) automatically. Why does t his hap p en? Why is it that when activities are set to complete, no r em aining wor k and nal conr mati ons are ma de?
AN S WE R
Have you checked if your C AT S - c o n r m a t i o n s have
Conr med as default instead of Partially conr med? Take a look at conr mation parameter . on ca n b e defa ult ed dur ing transf er t o PS. Final conr mati
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QUESTION 54 Is Network number unique?

Is the network number unique?
Can two me number?
di ff er ent
projects
hav e
networ k
with the
sa
Or, are networ k number s unique across all projects?
AN S WE R
Network numbers can be internall y assigned or externally
assigned by the user or it can b e done by or der type. Yes, t he net w or k by i nt er na l numb er . number is unique, but it is ident ied
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QUESTION 55 Value based commitment

Can we have commitment value based on value and not on
Quantit y? Wher e can I activate it? Presently the commit ment reduces to zer o as soon as the f ull quantity is deliver ed a gainst a pr oject. We wa nt to cha ng e it. The commitments are reducing to zero on nal Invoice is not checked in POs. doi ng I V. Fi
We a r e usi ng EA f or b ot h Ser vic es a nd M a ter ia ls a nd in c ase of ser vices it is wor king ne. The Value based commitmen t is not a ct iva t ed f or EA at pr es ent. I tri ed one s c ena r i o f or a mat er ia l (Va l u e ba s ed c om mit me nt is activat ed for the u nit of measur e in CUNI). I creat ed a PO for 25 qua ntit ies US D100 each. CJI5 re port commitment: 2500. GR for 1 quantity, CJI5: 2400, CJI3 (actual): 100.Did MI RO for it for 200, CJI5 b ecomes 230 0. GR for 24 qua nt it ies, C JI5:0.00, CJI3: 2500, MI RO: 50 0, CJI5:0.00. Should CJI5 not show 2500-(200+500) = 18 00 inst ead of 0.00?
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AN S WE R
In S ervi ce PO s, i t shows Val ue onl y, not mat eri a ls.
Us e the t ransaction C UNI (unit of measur ement) wher e yo u can set how the commitment has to be reduced (thru value / qty). F or the rest the purpose. of your issues, use funds ma na gement for
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QUESTION 56 Project set up under closed cost / profit

centers
Can Projects be set up under closed cost centers and prot
centers? If I assign a n ina ct ive / locked one t o the Proj ect, the s ys tem should pop up an error message as it goes inactive or locked. But in my case the system allows to assign inactive / lock ed prot and cost center s to new projects. This not needed i n my case.
AN S WE R
F irst of all, a cost cent er or a pr ot cent er cannot be deleted if it has the valid records.
Now, if you assign a del et ed one t o the Proj ect, the system will stop throwing an error message as it doesnt exist.
The wa y to get a messa ge based on a rule you dene is Va l i da t i ons. Cr eat e a Va l i da t i on t o c he c k t he C ost Center locks:
T o o l s - > Ac c e l e r a t e d S AP - > C u s t o m i z i n g - > E d i t Project;
S AP R e f e r e n c e I M G ;
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S AP P r o j e c t S y s t e m s F AQ Project Sys t em -> Structures -> Op erati ve S tructures -> Wor k Br ea kd ow n S t ruct ur e -> M ai nt a i n Va l i da t i ons;
Va l i da t i ons - > WBS El ement ; Cr ea t e Va l i da t i on; Create Step;
Prer equis it e C ost Cent er < > ; Check User Exit; User Exit looks for lock elds in cost center and checks are not set; M essa ge User dened - go to Envir onment menu to dene;
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QUESTION 57 Protect to delete material component item

I have GI of material components in WBS. But these line
items can be deleted. How ca n I prot ect t his problem?
AN S WE R
Ch e ck w i t h yo u r AMT a s I am s u r e i t ca n b e v er y w e l l p o s s ib l e
t h r o u g h Au t h o r i z a t i o n s . C h a n g e p r o l e i n I M G . Ac c o r d i n g t o t h e d o c u m e n t , w h e n we set error in change prole and specify in networ k paramet er, the s ys t em wi ll pr ohibit wit hdra wal of item.
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QUESTION 58 Using CM01, Capacity Evaluation

We use CM01 to nal conrm network activities and PM
or ders when wor k is completed. However , when actual hour s meet or ex ceed pla nned hour s, the obj ects dr op off the CM01 view. Is ther e a wor k arou nd or s ol ution f or this ? Take the or der scenario out of it and just look at the list of capacities. Once you have fullled the planned capacit y, the it em drops off the list. How do you prevent an item from dropping off the list jus t because youve gone past the planned capacity?
AN S WE R
First, dont abuse a capacity evaluation transaction for an
or der closing functionality. If you really need to see net works and pm-or ders in one over view, create a quer y based o n CAUF V. S tart CM01, chos e wor k cent er a nd b ef or e ent eri ng you ca n change some par amet ers by following the menu-path: Settings > general > ned requirements); Requir ements > category: 1 (Plan
Af t e r t h a t y o u w i l l s e e t h e f u l l l e d i t e m s i n t h e l i s t , t o o .
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QUESTION 59 CJ88 and posting date

Does anyone know how to put posting date from menu
Ext ras -> Posting date to for eground scr een, for transacti on CJ88 (per iodic settlement) ? Is it possible to cr eate display variants for this transacti on wit h i ncluded p osting dat e on scr een ? Ar e t h e r e a n y o t h e r s o l u t i o n s l i k e a u s e r e x i t ?
AN S WE R
You must make the modication in standard screen. You can
us e t ransaction varia nt s to inp u t default p ost ing dat e or make it ma ndator y. F or creat ing t he transa cti on variant, us e the TCode s hd0.
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QUESTION 60 Mass change of user status in projects

We c ur r ent l y us e ei t her t he p r oj ect bui lde r cj 20 n or Pr oj ec t
Planning Boar d cj2b to change the user status in the pr oje cts. However, this procedur e is cumbersome when you wa nt to simultaneously change a number of projects. Is ther e a mor e efcient transaction or procedur e for user stat us cha nge at t he activit y l ev el ( Collect ive or mass change)?
AN S WE R
If you want mor e options to obtain your objective for
collect ive or si mu lt aneo us mass cha nge of u h a v e t o w r i t e a p r o g r a m t h a t u s e s C N M AS S . Or anot her option would be to try LSMW.
projects,
yo
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QUESTION 61 As s i g n m e n t i f w e s t i l l n e e d t o s e t t l e
These problems might sound basic but it is interesting.
1. What is the differ ence settlement?
between assigned
orders
and
To elaborate on the situation, her e is some backgr ound information: My networ k is assigned to WBS Element. Do I need to settle it to the same WBS Element (so that costs get attached to the WBS Element) if I need t o do the s ettl ement of the sa me? If I need t o, t hen what is the p ur pos e of assi gning Net wor k to the WBS Element? It gets confusing because I see the costs of Networ k against WBS Element in cost report s wit hout set tlement also. 2. Does the same r ule apply to any Or der attached to WB S El ement ? W h a t i s t h e As s i g n m e n t r e q u i r e d f o r ? As f a r a s P M P S i s c o n c e r n e d , w e a r e d o i n g a s e t t l e m e n t o f PM or der s t o AUC. WBS el e me nt s ar e b ei ng us e d f or r ep or t i ng purpose only.
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AN S WE R
A network activity should be assigned to yo ur WBS and
should also settle to it. The WBS can then settle to a G/L a c c o u n t , F i x e d As s e t r e c o r d , C o s t C e n t r e o r t o a n o t h e r W BS if congur ed cor r ectl y. This proces s wi ll in turn ma na ge your cost ows and integration to their modules. As s i g n i n g a n o r d e r t o a W B S f a c i l i t a t e s t h e h i e r a r c h i c a l c ost reporting and technical r eporting of a project. Technic ally, you do not have to settle back to the WBS for the sys tem to correctl y rep ort t he pr oject cost s. For exa mple, we use pr ojects and p la nt maint ena nce or der s t o facilit at e t he co st r ep or ti ng of major pla nt maint ena nce pr oject s. We coul d ha ve cong ur ed the maint ena nce or der s to sett le to the WBS and then t he WBS to a cost centr e. But as any numbe r of maint ena nce or der typ es ( that nor mally sett le to cos t cent er s) mi ght b e us ed in this scenar i o, we chos e not to change the process. So the PM or ders settle dir ectly to co st cent ers and t he project cost r eport ing co mes fro m t he or d er assignments. Cor ollary to t his, we us e a differ ent process f or capit al pr ojects . We ensur e all or der s ( net wor k and mai nt enanc e or ders) are assigned to and settle to the WBS. The PS Inf o syst em is s mar t enou gh to kno w that costs wi ll show i n the project structure because of the assignment and als o that costs will show from the settlement. Is this doubl
e accounti ng? No it is nt. It is b eca us e the s yst em recog ni zes the two sour ces and offsets (or cancels) one source f or reporting purposes. F or most nor ma l situations you might wa nt to as sign a nd s ett le your or der s to t he WBS. T his will ma ke lif e easier for your users as int er pr eting the cost r eport s and anal yzi ng
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S AP P r o j e c t S y s t e m s F AQ cost ows will be under sta ndable because of the rule. Not to mention it should strictly enforce your company s capitalization policies. M eanwhil e, I can s ee us ing s om e PM or der s f or s mall capi tal pr ojects wh er e you might not wa nt to employ pr oj ect ma na ge ment tools and t echni qu es. F or all ot her s, I wo uld recommend settling the cost to the WBS. For starters you would ha ve t he a ggr egat ed cost s ( of all t hos e or der s) s ett ling t o AUC b y y o u r l o w e s t l e v e l W B S e l e me n t . I f y o u d e n e y our W B S a c c or d i n g t o y o u r d e l i v e r a b l e, t h e n y o u r AM r e p or t i n g is also improved. W h a t y o u a r e d o i n g i s r e a l l y a g a i n s t S AP d e s i g n a n d y ou are not t aking ful l adva nta ge of the i nt egration and fu ll functiona lit y of PS. We are als o using t he Investm ent Mana gement modu le t o ma na ge our capital pr ogra m and ex p ens e pr ogr a ms wher e projects are being used. The IM module can also be us ed to mana ge ma i nt ena nce pr ogr a ms. IM uses a hier ar chy and includes budget and pla nning functionality. Its gr eat stre ngth is reporting of a portfolio of projects (or orders) thr ough an enterprise.
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QUESTION 62 Ac c o u n t a s s i g n m e n t i n PR f o r WB S
I would like to attach a WBS to a PR. I would like to know
whet her I shoul d us e accou nt assignment P or Q. Befor e I ma ke t he decisi on thou gh, I would li ke to know as mu ch background on the functions of both. Is ther e a signicant differ ence between the t wo?
AN S WE R
The denition for both is simple. P is used for services, while
Q is f or mat er ials. ion.
And t he dif f er enc e la y i n t hei r de nit
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QUESTION 63 Distribution Cycle

I need to distribute some costs on WBS. I tried to use
t r a nsa ct i on KS V5 Ex ecut e a ctua l dist r ibut i on wh en I cr eated my cycl e on s end er s ect ion eld. Howev er, WBS w as not ther e. Is ther e a wa y to add WBS?
AN S WE R
If what you want is t o di st ri b ute cos t s from ot her obj ect s t o
WBS , t hen you ca n ver y wel l u s e t he t ra nsa ct i on K S V5 af ter cr eating t he cycle with segments in KSV1.
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QUESTION 64 CJ91 - Page Down does not work (BDC or n ot)

I a m u si n g SAP 4 . 7 a n d tr yi n g to cr ea t e a B D C t o i mp o r t d a t a
relat ed to WBS and Project s fr om a n Open Pla n generated at le. When I get to t he last line i n th e table contr ol, the code f or page down does not wor k. To my sur pr ise, trying it in the transact ion (Not using a BDC) it di d not wor k eit her. The only wa y to pa ge down is to use the scroll bar hich does not generate a code in BDC (using the r ecor der): R I G HT -ALT a n d Pg D n wi l l p l a c e me o n t h e ble li ne (using t he tr ans act ion but not the BDC); next w
availa
The only time the page down does not work is when y ou have the rst page display lled exactly. However, inserti ng a record would then creat e one more entry than the pa ge lengt h causing t he pa ge down to wor k agai n. This is still a bug IMHO. T h er e d oes n ot s ee m t o b e a BAPI ava i la b l e t o cr ea t e s t a n dard W B S a n d e l e me n t s . BAPI _ P R O J E C T _ MAI NTAI N o n l y d e a l s with WBS, not Standar d WBS. How do I resolve this problem?
AN S WE R
You can use LSMW r ecor di ng and g en erat e the cod e. Use it
in the BDC.
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QUESTION 65 Remaining Order Plan

We are currently running 4.7 Enterprise.
I have con gur ed a net wor k typ e and acti vat ed the pla nn ing indicat or . In OPSV the net wor k n indicat or turned of f. type has the assign fu nds in pla
I st i ll ha ve t he r e ma i ni ng or der pl a n i ncl u ded i n the a ssi g ned value in CJ30 and is ther ef or e consuming my budget. Is ther e s omet hi ng I ha ve miss ed? I do not wa nt the r emai ning or der plan to affect my budget at all for this net wor k typ e. The planning indicator on the net wor k type does restri ct how the net wor k reacts but it does restrict planning on th e networ k from being included in the assigned value. Furthe r investi gat ion has r evealed that the r ema ining order pla n is co ming fr om the p la nt ma int ena nce or der s. The two r eport s I am l ook ing at ar e as f ol lows: 1. 2. Pla n/Act ua l/ C omi t / r e mor dp l a n; Bu dg et /Act ua l/ C omi t / r emor dpl a n;
B o t h s h o w c u r r e n t y e a r a s w e l l a s t o t a l y e a r s . As t h e b u d g et wor ks by F isca l Yea r t hi s r emor dpl a n is c ons u mi ng t he cur r ent year even if the pla n balances out ov er mu lt ip le years.
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S AP P r o j e c t S y s t e m s F AQ I a m n o t c o n c e r n e d a b o u t t h e s e p a r t i c u l a r r e p o r t s . Al l I w ould like to know is if this ROP values needs to be considered in c a l c u l a t i n g t h e Av a i l a b l e B u d g e t , f u n c t i o n a l l y . I c a n a l wa ys cr eate a cust om repor t w/ o t his R OP if I am sure thats th e value t he users ar e looking for. F or no w, we do not ha ve a ny pl anning at WBS or Order Le vel. S o i s t h i s R e ma i n i n g O r d e r PLAN s t i l l a va l i d c o l u mn ? We als o pla n, and or der mat er ials dir ectl y fr om MM .
AN S WE R
Tr y removi ng Pl anni ng indi cat or in t he OPS C if yo u ha ve a
rel eased PM als on in 2004. ars. It is now 2005 tive value in the
or der that you ha ve pla nned labor and mat er i You rec ei ve t he ma t er ia l in 20 04 sa y 40 0 doll and you r et ur n the mat er ial givi ng you a nega Ac t u a l s ( - 4 0 0 ) .
The s yst em cal culates R emainin g or der pla n as: P l a n l es s Ac t u a l s l es s C o m m i t m e n t s ; T h e p l a n i s z e r o i n 2 0 0 5 , Ac t u a l s a r e n e g a t i v e . T h e s y stem calculat es 0 - (-400) = +400 as the remaining or der pl an in 2005. It then adds this valu e to the assi gned a mo u nt agai nst the 2005 budget on the WBS element it is assigned to. Al s o , i f t h e r e p o r t y o u a r e l o o k i n g a t i s d i s p l a y i n g t h e T o tal of Yea r s vi ew, scroll over t o t h e O ver a ll vi ew. You r e li k ely to nd that ther e is no r emaining or der plan. If you do not have planned values at all and the ROP
is ca lc ula t ed a s Pla n- (Act ua l+ com mit me nt ), t hen you wi l l obser ve that it is used only f or those wit h negative value s for
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S AP P r o j e c t S y s t e m s F AQ Ac t u a l s . I wa s w o n d er i n g i f a c c o u n t i n g t h i s R O P a s p a r t of As s i g n e d v a l u e t o c a l c u l a t e t h e a v a i l a b l e b u d g e t w o u l d s t i ll be valid though. Now, wit h regards your question: Do these ROP values need to be consider ed in calculatin g t h e Av a i l a b l e B u d g et , f u n c t i o n a l l y ? The ans wer is yes, unless you wa nt to do a s yst em modication. OSS has a note on that. It is better to educ ate your us er s on how a vailab ilit y contr ol wor ks. It is ther e f or a r eason. If you are creating purchase requisitions/purchase orde rs dir ect ly from MM you shoul d not ha ve a remaining or d er pla n fro m mat erials. If you pla n oper at ions or plan sto ck res er vat ions fro m wit hin a n or d er, you wi ll ha ve a remai n ing plan. Use the transaction opsv to avoid the ROP for ers with respect to the type. the ord
Lastly, the only solution to clear the existing ROP is to s et to TECO.
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QUESTION 66 Ba sic dates on Project Defin ition and WBS

I have basic dates on my dened project. However, I want
these basic dates automatically on the affected WBS elem ent, and als o on lower WBS el ement s. I thou ght it was a stor y of Top- down or Bott o m- u p ma na ge ment, but non e of the m wor k. Even aft er sched ul i ng, it st ill didnt conf or m to the objecti ves . Did I for get or omit something? his? If s o, how do I correct t
AN S WE R
I doubt if the basic dates can be copied from project denition
to the WBS elements. Top down only checks the consistency. But wit h Bott om up, if you ha ve t he adjust basic dat es indicat or set , it would cha ng e the basic dat es. You c oul d a ls o put i n a subst it ut i on r ul e t o cop y t he dates from the PD to at least your level 1 WBS element. Fr om ther e, you wou ld ma nually cop y the dates down usi ng t he copy function. An o t h er a l t er n a t i v e w o u l d b e t o t r y u s i n g t h e C J T R _ G E T_ P R O J E C T_ DAT E S t o r et r i e v e th e p r o j e c t d a t es a n d t h e f u n c t i o n C J T R _ P O S T _ DAT E S f o r p o s t i n g d a t e s o n t h e W B S in the user exit (new) created for the substitution mod ule p ool pr ogr a m.
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QUESTION 67 C r e a t i n g a n e t w o r k a c t i v i t y u s i n g a BAPI
I a m tr yi n g to cr e a t e a n et w o r k a c t i v i t y u s i n g BAPI :
B A P I _ B U S 2 0 0 2 _ A C T _ C R E AT E _ M U L T I ; However, I keep getting an er ror: CNIF_PI |078 |Processing not possible because ther e is n o initialization; H o w c a n I a p p r o p r i a t e l y u s e t h i s BAP I ?
AN S WE R
T h i s B AP I has the functionality to create one or more
a ct i vi t i es of one net w or k onl y . You ha ve t o speci f y t h e networ k for which the activiti es are to be created in t he parameter I_NUM BER (The networ k ca n alrea dy exist in t he database). To avoi d this er r or you must cr eat e a PI (Processing Unit) . Each pr ocess i ng unit must b e initialized by cal li ng t he B AP I BAP I _ P S _ I N I T I AL I Z AT I O N o n c e . In your case the B AP I i s B A P I _ B U S 2 0 0 2 _ AC T _ C R E AT E _ M U L T I a n d t h e M e t h o d i s N et w or k P I . Ac t C r ea t eM u l t i p l e . An a l t er n a t i v e a p p r o a c h i s t o t r y b a p i _ n e t w o r k _ ma i n t a in. You ca n cr ea t e mult i pl e a ct i vi ti es for mul t i pl e net wor ks a t a given time.
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S AP P r o j e c t S y s t e m s FAQ
QUESTION 68 Commitment item per WBS

When I set the ag for deletion for the entire item in purchase
requisition, the commit ment item still appears in the bud get. The budget is s et per WBS (PS) and all items i n PR ar e of the same WBS. How ca n I remo v e the co mmit ment it em fr om t hat PR? Is ther e any s olution t o x t his prob lem s o it will not ha p pen again for any PR?
AN S WE R
You can r u n t h e p r o g r a m R KAN B U 0 1 to resolve the
problem.
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QUESTION 69 Not able to close a project

When I t ry t o cl os e a p roj ect (s ys t em st at us CLS D), I get an
error saying Ther e is still a purchase or der commitment for this WBS. How do I correct this problem?
AN S WE R
If you hav e any PO, ch eck t he Fi nal i nvoi ce indi cat or whi ch
is nor mally us ed to r eset the co mmitment. You ma y a l s o c hec k if you ha ve a r equisi t i on t hat wa s cr e ated against the pr oject / WBS that has not been converted int o a PO. La s t ly, I w o u l d s u gg e s t r un n i n g pr o j e c t r ep or t S _ALR _ 87013 537 - Co mmit ment Det ail r ep ort, or CJI5 - Com mit m ent Line items to help identify where the culprit is.
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QUESTION 70 How to create a WBS element

When I am doi ng sal es order , t he s ys t em is as ki ng to ent er a
WBS element in the accou nt assign ment view. How do I resolve this issue?
AN S WE R
First, try to review your settings.
S ec ond l y, chec k t he Ac cou nt assi gn ment ca t egor y, whi c h i s deter mined based on the sales document type and the item category group.
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QUESTION 71 A Project with a standard project and

network
I want to create a project based on a standard project where
I have affect ed several standard networ ks and activitie s. When I tried t o do that on CJ20N, only the WBS are creat ed (b y cop y from standar d), and not the net wor ks. How can I resolve this problem?
AN S WE R
When yo u cop y t he s t andar d pr oject mak e s ure yo u sel ect
the opti on wit h acti viti es butt on. Becaus e of t he dif fer ence data in standar d net wor k w/ standard WBS , it will show warning/ i nf or mat ion messa ge when you cr eat e your pr oj ect. Fix this diff er en ce for you r networ k activit y to appear. Ad d O S S n o t 6 9 5 7 1 6 t o t h e a c t u a l p a t c h S AP K H 4 6 C 4 5 , a n d it will b e r es ol ved.
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QUESTION 72 Monthly Budget

We are doing monthl y cos t planning for WBS Elements using
CJR2/Cj40.
I ha ve the following qu est ions:
1. Is ther e any met hod by which we can dene the mont hl y Budget as well for WBS Elements? 2. Usi ng PS , if I releas e the bu dget on a mont hl y basis, d o I need to do it 12 times a year? I understand we ca n do it using Cj32 only but how will th e availability control work? It should still be on a yearly basis only. 2. How do I creat e a funds center ?
I do not see anything on Funds C ent er in 4.7 and if I de ne the budget her e, do I still need to dene it in CJ30?
AN S WE R
The answers are given according to the order they were
asked: 1. A mont hly bu dg et ca nt b e don e i n PS i ndicat ed as budget only in overall and annual values. A possible wor karound for this is to use the release budget mont hly or i mplement fu nd ma nagement wher e you ca n cont r ol your payment and commitment budget on monthly basis bas ed on co mbi nat ion of commit ment it em, fund cent r e and WBS element.
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S AP P r o j e c t S y s t e m s F AQ 2. Yes, you must r el ea s e your budget 12 t i mes a yea r , availabilit y check will check your released budget accor dingly and still on a year ly basis. 3. FM will check the budget based on combination of fun d centr e, co mmit ment it em, fu nd, and it must be assi gned to WBS element.
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QUESTION 73 Settlement Process

I have some questions related to the settlement process:
1. I am collecting costs to level 3 WBS elements and they a r e a l l c r ea t i n g d i f f er en t AU C s o n r el e a s e. Ever y month end, we ar e doing settlement of these WBS E l e m e nt s t o AU C s . H o w w i l l t h e y b e s e t t l e d t o o n e As s e t ? Will all of them have the same settlement rule to settle the costs to the same asset? If they are sett led t o one ass et then do i need t o ent er t h e asset in each of the WBS E lements ma nual ly? 2 . I a l r ea d y h a v e d ef a u l t s et t l e me n t p r o l e ( F XA) a t t a c h e d to the Pr oj ect Den it ion and the syst em is gen erating AUC s f o r a l l l e v e l 3 s . H o w e v er , i t w i l l n o t b e us ef u l i f I enter a WBS Element in the Settlement Rule for level 3 WBS Elements. Can I settle the WBS Element c o s t o b j e c t ( n o t AUC ) e v e n i f t release? I t r i e d d o i n g i t b u t t h e W B S i s s t i l l s et t l i n g t o AUC . I h a ve put C os t C ent er in the S et tlement r ule. 3. I h a v e p u t C o s t C e n t er a n d F XA b o t h i n t h e Al l o c a t i o n cost to so me ot her it is cr ea t i ng a n AUC a
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S AP P r o j e c t S y s t e m s F AQ Structur e and the settlement prole also allows settlemen t to bot h of these. The issu e i s t he defa u lt set t le m ent is t o F XA a nd when I r el e a s e a W B S E l e m e n t , i t i s c r e a t i n g a n AUC . I f I e n t er a C os t C ent er the S ettl ement Rul e f or the WBS Element, t h e c o s t s a r e s t i l l s et t l i n g t o AU C . How can this be xed? 4. C a n I ma ke a S et t l ement Pr o l e el d a va i la bl e f or i npu t? The eld is not availabl e in OPUK/OPUJ.
AN S WE R
Questions are answered in the number they were asked.
1. Yes, but it depen ds on your ver s i on. I n 4. 70 you ca n e nter the settlement rule at the PD level. It will casca de throug h your str ucture. 2. No. Ther e is no valid r eason to settle up through the hierarchy that I can see. Al l y o u r e d o i n g i s c r ea t i n g a pil e of mai nt enance and mo nt h-end issu es, part icular l y if you are als o sett li ng or der s. 3. Yes, you ca n set t l e to ot her obj ect s f ro m AUC our settlement pr ole is congur ed correctly. I f y o u r e mo v e t h e i n v e s t m e n t p r o l e , n o AUC attached so you can choose wher e to settle to. will if y
be
At t h e e n d w h e n y o u w a n t t o c a p i t a l i z e t h e p r o j e c t , y o u ha ve to cr eat e a comp let ed ass et; you ca n do t his via the project builder. - 92 -
S AP P r o j e c t S y s t e m s F AQ O r y o u c a n c o l l e c t c o s t s i n t h e AUC . W h e n y o u T E C O t h e WBS the costs will clear to the Cost Cent er. For expens e projects you ca n lea ve t he invest ment pr ole out . 4. You ca n c or r ect sepa r at e set t l eme nt pr ol es for ea c h project prole but you cannot make it available for input . You ca n c ha nge it dur i ng cr ea t i on, but t ha t s just ma ki ng additional work for yourself, not to mention it has th e potential for a lot of errors.
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QUESTION 74 Conversion of production order from

Unr estricted Stock to Project Stock
We a r e t r yi ng t o imp l em ent t he PS mod ul e a nd we a l s o a i m
to use project stock. But the problem is we ha ve nearly 5 000 product ion or der s that will enter to u nr estrict ed st ock aft er pr oduct ion. For thes e or der s we wa nt to ma ke a n accou nt assign ment f or a pr oj ect and we wa nt that MRP to s ee t he se production or ders as entering project stock after producti on. It is not applica ble by wr iting WBS ele ment in the or der by CO02. What other options should we tr y? I h a v e f o u n d s o m e e l d s i n AF P O t a b l e s u c h a s t h e a c c o u n t assignment of a production order will be cha nged. I a m not sur e it will wor k since some other elds should also b e changed. Is ther e a wa y to congur e our need for passing from usin g unr estricted st ock to project stock?
AN S WE R
Use a material that is set up to trigger the production order
and att ach this mat er ial to a net wor k acti vit y that is set t o be res er ved f or project stock Q and ca n only b e GI t o that W BS element. The planned costs are recognized in the pr oject but t h e Ac t u a l s a r e o n l y r e c o g n i z e d w h e n t h e n i s h e d ma t er i a
l is GI bac k t o t he pr oj ect . You ca n us e your pla nned pr oduct i on or ders and MRP in exactly the sa me wa y but they are just linked back to the pr oject when they are completed.
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S AP P r o j e c t S y s t e m s F AQ If you need to transfer planned orders that are already in place t hen it can be done in MM. Ther es a goods movem ent type specic to wher e you need to refer ence t he WBS ele ment that is set for requir ements grouping.
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QUESTION 75 M a t e r i a l Ac t u a l F i g u r e s
I have the following situation:
I us e M ove ment Typ e 1 01 f or G R, 281 for GI , Usi ng Va l ua ted Proj e ct S t oc k, Va l ua t ed Ma t er ia l , a nd It em C at egor y L (Project Stock) for creat ing mat er ial co mpon ent . My rep or t reects the planned gur es on WBS, then br ea ks on activi ty then r eects further br eakdown at the mat erial breakdown level b eneat h the act ivit y. W h e n I d o t h e Ac t u a l s i . e. r s t G R t h e va l u e g o e s o n W B S , is correct. However, when I do GI it goes on the activity an d my mater ial actual breakdown gur es dont appear, neithe r does the commitment column. They remain zer o instea d a n d t h e Ac t u a l s G I g u r e r e e c t s o n a c t i v i t y . What could problem? be causing this and how can I resolve the
AN S WE R
You need to check your procurement parameters on the
mat er ial it self. If the par a met er s ar e set to r es er ve/ pur chas e t he mat er ial for a net wor k and not WBS then it will alwa ys look for th e networ k number as the contr olling object. It is within this section that you decide how you handle the stock, GR/ GI, and how it s valuat ed. F or exa mpl e, if you ha ve s et up your proj ect b y contradic
ting - 96 -
S AP P r o j e c t S y s t e m s F AQ that the project denition has group requirements for a project and then you dont have Q on your special sto ck indicator on the pr ocur ement pa ge, then you will have yo ur costs going in differ ent dir ections.
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QUESTION 76 AFVC - J E ST, J C D S

What is the relationship b et we en AF VC table and JEST &
JCDS?
AN S WE R
The object number provides the relationship between these
tables: You ca n t r y se16 t o de n e t he r ela t i ons hi ps. Yo u c a n a l s o t r y t h e l i n k : AF V C - O B J N R = J E S T - O B J N R . To obt a i n or der / op er a t i on wi t h AF VC- O BJN R : O n AF VC - O B J N R r e a d AF VC - V O R N R n u m b er ) a n d r ea d AF VC -AU F P L; (Your operation
O n AF K O - AU F P L = AF VC - AU F P L r e a d AF K O - AU F N R ( Yo u r or der number);
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QUESTION 77 CN23 Relevant Table

I am tr yi ng to creat e a rep ort to sho w the fol l owi ng:
N et w or k - Ac t i v i t y - D es c r i p t i o n - W o r k H r s i n Ac t i v i t y (Est) - Ac t u a l H r s ; The technical structure. data on the above elds only shows a
Is ther e a table wh er e t his i nf or mati on can be f ou nd?
AN S WE R
Here is a list that may be of use to your requirements:
F or project s: PROJ and PRPS; F o r n e t w o r k s a n d a c t i v i t i e s : C AU F V , AF VC , AF V U , AF V V, AUF K ; F or st at uses : JEST, TJ02T, JCDS , JSTO, TJ30T; F o r R e s o u r c e s : E S U H , M AR C , C R H D , C R H D _ V 1 , C R C O , RESB; F or pla n a nd Act ua ls t ry RPSCO ; That should give you a pretty good start to collect the ent ir e project hierarchy the object numbers you will need t o acc ess RPSC O and from t her e collect th e pla n and actual dat a. O r y o u c o u l d j u s t u s e 1 2 K S T 1 D SAP d e l i v e r e d r e p o r t w h i c h s h o w s y o u y o u r p l a n v e r s u s Ac t u a l s b r o k e n d o w n hierarchically right down to the orders, activities, etc.
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S AP P r o j e c t S y s t e m s F AQ An o t h er a l t er n a t i v e w o u l d b e t o u s e f o l l o w i n g f u n c t i o n : BAPI _ N E TW O R K _ G E T D E TAI L ; It contains all the elds you are trying to extract in the r ep or t. Check it out in SE37.
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QUESTION 78 R e s t r i c t i o n s o n Av a i l a b i l i t y C o n t r o l
We are currently live with 4.7 Enterprise without
implementation of FM or GM. We a r e curr ent l y us i ng PS budg et i ng/ s up pl e ment s / r et ur n s and ha ve the f ollowing a vailability control featur es: warn ing with e-mail at 80 percent and hard er ror at 100 percent. Client requ est is to cont inu e wit h this strategy wit h t he foll o wing cha nges: War ning wit h e-ma il at 80 per cent to continu e and t hat har d err or at 100 p ercent b e r estrict ed t o mat er ial and mis cella neous costs only. The war nings wi th e-mail are als o t o b e conti nu ed thr ou gh 10 0 p ercent for a ny labor costs. Lab or costs can b e identied b y G/L accou nt used but if I exempt the G/L from availability control then it is als o excluded fr om consuming the budget at all. The client wa nts lab or to cons u me the bu dget just r eact differ ent ly t h an ot her cost s when a vailabi lit y contr ol kicks i n. I then looked into identifying labor costs by transaction using availabi lit y control acti vit y groups. However the stan dard d e l i v e r e d o n e s d o n o t i n c l u d e C AT S t r a n s f e r s . I h a v e l o o k ed a l l o v er t h e SAP h e l p a n d t h e y o n l y r ef e r t o c r ea t i n g new entri es i n the act ivit y gr oups fro m withi n FM or GM. I ca n
nd no wa y to do it from wit hin PS. As a f u r t h e r n o t e , l a b o r c o s t s c a n a l s o o r i g i n a t e f r o m a j o urnal voucher transfer which is another issu e I need to addr ess. E v e n i f I c a n c r e a t e a n a c t i v i t y g r o u p f o r C AT S I , s t i l l n e ed to
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S AP P r o j e c t S y s t e m s F AQ identify sp ecicall y t he lab or costs fr om jour nal voucher s . How can I possibly accomplish the clients requirements?
AN S WE R
The answer from the OSS was this:
Yo u s h o u l d u s e t h e c u s t o m e r e x i t C AT S 0 0 0 3 : Va l i d a t e recor ded data as ther e is no dir ect mea ns of activat ing t he necessary check. Using this exit, you can validat e any enter ed data against the status BUDG.
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QUESTION 79 IM/PS transaction IME0

Does anyone know which tables are used in transaction
IME0?? I know f or tr ans act ion C JE0 table RPSC O is for transact ion IME0 it is a big mys t ery. used but
AN S WE R
You wi ll not nd i t usi ng one single table. The mai n refer ence
is the clust er table COIX (Contr olling: ster t a b l es ) . Th i s i n c l u d e s R K DT YP C X .
Info syst em clu
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QUESTION 80 Planned revenue

We a re faci ng a problem rel ated to Pl anned Revenue.
We are cr eating WBS element, activity and activity milest ones. These milest ones are getting copied in a billing plan in S ales or der and WBS element is given in the account assignment at item level. However , I am still not getting the pla nned revenues i n any of t he standar d PS report. What am I doing wr ong and how do I resolve this pr oblem ?
AN S WE R
You can do t he followi ng to backtrack a little bit to revi ew
some pr ocedur es you might have missed. 1. Check the PS Planning prol e, so that the a g indicati ng the adopti on of revenue p la n from the S ales docu ments is on. 2. You ca n a lso c hec k t he Bil li ng el e me nt (Op er a t i ve Indicat or) for the WBS whi ch you ha ve menti oned i n t he Sales order. 3. Check the cust omizing pr ocedur e for revenues: - Au t o m a t i c calculation. .. Update
Planned r evenues from SD;
You ha ve t o ma r k t hi s i f you wa nt t o ha ve a n up da t e da t a from SD.
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QUESTION 81 D o wn l o a d PS r e p o r t i n X LS
We are getting Export (Gray Shade) in Menu.
C a n w e d o w n l oa d t o X LS o f a l l r ep o r t s s u c h a s S _ALR _ 8 7 *?
AN S WE R
Yes, yo u can download the maximum as html format and
open this le in Excel. You ca n a l so t r y M enu pa t h Rep or t > Exp or t & then ent er i n g a l e n a m e w i t h t h e e x t e n s i o n . DAT . F r o m t h e r e , y o u c a n t h en open the le from Excel. Ther e should be an option when downloading to a spreads heet f or mat . Ther e is a pr ogr a m t hat must be r un in each s yst e m and when that is complete, you can run excel dir ectly in t he S AP s c r e e n [ w h i c h i n c l u d e s a n o p t i o n t o s a v e ] .
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QUESTION 82 LO E a c t i vi t y
How is the BCWP calculated in the case of LOE activities?
AN S WE R
For the LO E me t h o d , the BCWP is calculated in the exact
sa me wa y that BCWP for that obj ect was calcu lated: if t he obj e ct uses c ost pr op or t i ona l it y f or pl a nne d E V, then i t u ses cost pr op ort ionalit y [wit h plann ed costs] to calculat e BC WP. The end result is that BCWP = BCWS.
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QUESTION 83 BCWS and BCWP not calcula ted

When I run CNE1 and then CNSE5 I check that my POC values
are correct, but still, BCWS ted and maintain the value 0.
and
BCWP are
not
calcula
Ive cr eat ed Val ue categor y in OPI1 and assigned it t o a secondar y cost element (categor y 61) in OPI2. Then I ve assign ed cost element to a cost el ement group. At t h e e n d , I r u n C N E 1 WP remain wit h value 0. How can I x this? and CNSE5 and BCWS and BC
AN S WE R
There i s a check rep ort avail abl e t hat wi ll all ow you t o mak e
sure the congur ation is complete -> CHECKREPORT_ P R O G R E S SANALYS I S , r u n t h i s f r o m S E 3 8 . One common omission is that the EV cost elements are no t a ssign ed t o a c ost el e me nt gr ou p. You ca n l i nk t he EV c os t elements to the cost elements used on the project plan in the IMG u nder t he pr ogr ess analysi s tab. If you feel that the conguration is correct, double ch eck that the object s ha ve EV met ho ds and t he progr ess versi o n assigned. Then, as a last resort, check table COSB and se e if any values show up. If they do not, then it is relat ed to E V setup. If values do show up, then it is related to the r epo
rting/ value categor y setup.
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QUESTION 84 Remove mandatory field, bus area project

profil e for STD pr oj ect
We want to remove the mandator y eld for the business area in
a st andar d project prole (t emp lat e). We ha ve li nk ed wit h CC t o BA i n co n g ur a ti o n. Ar e w e o n t h e r i g h t t r a c k ?
AN S WE R
Your business area is set t o manda t or y to satisf y F I posting
r eq u ir em e nt s . You eit h er ha v e t o u s e a d ef a u lt BA t ha t t h e user will ha ve to over ride or create separ ate project pro les for each business area. F urther mor e, you ca n set t he BA eld to be an opti onal e ld or hide it in the pr ole. To change the eld selection on e foll o wing t rans act ions: OPUH VGS BR Standar d project the templates go to th
denition -
BA F i el d -
PROJ-
OP UI - S ta n da r d WB S el e me nt - BA F i el d - PR PS - PGS B R When p osti ng a trans act ion, check all requir ements inclu d ing FI eld status and if it is set as required anywher e else t hen it is required ever ywher e else and so you must comply.
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QUESTION 85 Milestone completion Report

We are getting the materials manufactured through
subcontracting and in-house production for projects. Is ther e a report on the completion of milest one activities for periodic monitoring?
AN S WE R
You can us e st andar d r ep ort cn5 3 n wh er ei n yo u can di s pla y
the act ual complet ion dat e of your mil est one. Wit h a s ma ll modi cati on wit h wor k ow you ca n ma ke conr mati ons of your mil est one to tri gger cha ng e us er stat us your pr oject . You onl y ne ed t o moni t or i n proj ect l eve l so it is easi er f or your user. An a l t er n a t i v e a p p r o a c h w o u l d b e t o u s e t h e c a n n e d m i l e s t one or act ivit y over vi ew r eport s. S etup t he col umns to give y ou the inf or mati on you need a nd sa ve as your own var iant. You should ident ify whether the activit y has been complete d if ther e is an actual date or a mcnf status.
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QUESTION 86 Li n k b e t we e n PS a n d M M
What are the integration poi nts bet ween PS and MM?
AN S WE R
There are several points of integrat ion bet ween PS and MM.
Some of them are as follows: - PRs cr eat ed fr om PS; - Reser vations cr eated from PS; - MRP run f or PS pr oject stock; Usually, the link is attached to MM via the refer ence poi nt. An y t h i n g i n l i n e wi t h t ha t r ef er e n c e p o i n t i s n o w i n t e g r a t ed, such as the account assignment nu mber, activity, etc.
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QUESTION 87 Econom ics for PS

Is it possible to calculate in PS t he TIR, PNV (net value
present) for a project?
AN S WE R
Before an yt hi ng is started, yo u need to determine what
the calculat ion wi ll b e based on. onpossibility depends on the basis.
The possibilit y or
The wor st scenar io would be to cr eat e a custo m r ep or t tha t p er f or ms the calculations.
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QUESTION 88 Customizing detail screen for Definition

project
Is it possible t o dene the layout of D enit ion proj ect det ail
screen, as we do on WBS element detail scr een?
AN S WE R
Yes, it is possi ble.
The Proj ect D enit ion la yout is i n IMG pat h: PS-> Struct ur es -> Op erative S tr uctur es -> WBS -> Us er I nt erface Set ting s-> Dene F ield s electi on for WBS . Ther e will appear a panel pop-up r Project Denition or WBS element. to choose acti vit y fo
- 112 -
QUESTION 89 PS report to see all goods movements linke d

to on e pr oj ect
Is there such a report to see all goods movements linked to
one project? By goods movements I mean goods issues, etc.
AN S WE R
Yes t here is. Tr y r unning cn5 2.
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QUESTION 90 PR and Reserva tions

I have some requi rement s to ful ll:
1. Charge t he pr oj ect immediatel y dur ing goods receipt 2. Creation of PR and Reser vations from PS 3. Issuance is ma de against r es er vati ons 4. No MRP Questions: 1. How can I creat e a PR and reser vation fr om PS?
I need the PR and reser vation to be cr eated simultaneousl y. 2. D o I use N o pr oj ect S t oc k opt i on a s opp os ed t o Va l uated Stock and Non-Valuat ed Stock? When I use No Project Stock, it seems that when I choo se NNon-S tock, I can only cr eat e PRs. When I choos e L-S to ck, I can only cr eate reser vations. 3. Do I use N-Non-Stock or L-Stock?
Can so meo ne tell me what the b est practice is in pr ocuri n g for pr oject mater ials ? The wa y I s ee it , us er s of PS cr ea t es R es er va t i ons f or project stock and let MRP do the buying. Receipt will be to p roject stock. 4. W i l l i t s h o w i n p r o j e c t Ac t u a l s ?
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AN S WE R
In a project, when you choose stock item t o s up pl y yo ur
mat er ial and pur chas e, d double to your project.
the
mat er ial cost
will
be charge
I n ot her compa nies, if they or der mat er ial fr om stock/ warehous e, MRP syst em will gen erat e PR, PO t hen gr Po a nd will add the s t ock. The answers to your questions depend on your business processes. Ther e are areas wher e so me mat er ials ha ve to store in stock because the Plant is far from the central ci ty or the purchas e pr ocess takes a long time. F or valuat ed and non valuat ed , non valuated usual ly is utilized f or stor e mat er ial after scr ap, and r epair does nt have price. Ag a i n , s o m e c o m p a ni e s u s e n o n v a l u a t e d ma t er i a l o n l y f or maint ena nce pr ocess es. F or proj ects they us e new mat er i al, because it will ha ve a n effect with the asset.
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QUESTION 91 Pr o j e c t w i t h AU C a n d R e v e n u e
We have some projects wherein the cost of a WBS Element
h a s t o b e s et t l e d t o As s et . W e a r e a l s o u s i n g t h e s a me W B S El ement to gener ate reven u e for us. Basically as set is belonging to us but is being paid by customer . Is ther e a possibilit y for us to capt ur e this scenario in PS ? Ther e is no Prot implemented. Center dened her e. C O - PCA i s n ot
Wher e will I settle the r evenue? To elaborate further: The customer pays us in advance for some wor k bas ed on the Sales Order. We do the wor k and as a result, t might bring up an ass et f or us. We ha ve t o r ecov er the cost of t he wor k done only for the cust omer and not f or the asset we bring up as a r esultant.
The pr oblem is that we can not settle cost to protabilit y as t he bil li ng is s till not done. Other wis e C O-PCA is not imp lement ed as well. It wor ks only i n a dva nce a nd we can not take this money in R evenue account. We can not s et t l e i t c o m p l et e l y t o As s et a s i t i s o n l y a p a r t o f t h e c o st resulting in asset.
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AN S WE R
Did yo u den e where you are going to settle the revenue?
M o s t t i m e s y o u s e t t l e i t t o C O - PA o r t o P C A. I think this is mor e a business question than a system question. The bottom line is what the compa ny wa nts to d o with it. This is becaus e you ar e sayi ng that to revenue since SD billing is not done. t his can not settle
If it is deferr ed r evenue, just settle to a deferr ed revenue type account to be clear ed when you perfor m the actual billing . If not, you need to dene how the compa ny wa nts to ha ndl e it. Depending how your company denes what is required, yo u wi l l n e ed t o c ha n g e y ou r RA K eys t o b e a b l e t o s et t l e t o t he correct receiver and the clearing process from billing. You wi l l nee d t o cha nge your RA K eys t o a l l ow you t o set tle Revenue to the Deferr ed Revenue account. The basic setting you need on the WBS element that y ou need to s ettl e r even ue a nd asset is to ma ke s ur e it is a gg ed for the indicator that this is a billing element, and has a result analysis key and an investment prole (both on Control D ata TAB ) d e n e d . On t he s ett lement rule if your pr ole is cor rect you will have t h e AU C c o mi n g a u t o ma t i c a l l y ( t o b e c h a n g e d t o a n a c t u a l asset at the time of capitalization) when you run the rst
s ett lement. The r evenue wi ll be post ed bas ed on t he RA Key you have dened.
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S AP P r o j e c t S y s t e m s F AQ Bott om line: The nt prole key are the RA Key and the investme
N ot e: You wi ll ha ve t o cha nge your set t l e me nt pr o l e and her e only tr ial and error will tell you the best setup.
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QUESTION 92 TAC C N B 1 o r M E 5 J w i t h A LV
I am currentl y using Release 4.6c.
Is there any chance to display the e t r a n s a c t i o n s w i t h t h e AL V - L a y o u t ?
results
of
the
abov
AN S WE R
T h i s c a n n o t b e d o n e w i t h o u t AB AP p r o g r a m m i n g c h a n g e s .
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QUESTION 93 Project Coding Ma sk

Can we dene a project coding mask with no separator
b et ween t he Pr oject ID and Proj ect mas k? Can I dene it to be continuous PXXXX and not P-XXXX? I tried removing separators from SP elds in OPSk but it is not working. Is ther e a possibility (I mean project coding without separator) of usi ng some ot her alt ernat ive if S tandard SA P does not support it?
AN S WE R
You al read y hav e t he ans wer s a s s t at ed i n your p r oblem.
I ca n conr m you must have the separ ator. That is ho w it r ecogni zes which mas k t o us e. T he ident ier ( which mas k) is b ef or e t he s epar ator and t he mas k It is quit e possi ble to ha ve a coding mas k wit hout spe cial characters. If you are trying to use any existing mask wit h which alr eady pr ojects ar e cr eated, you can not delete it. In such cases, you need to dene another coding mask witho ut any sp ecial character in b et ween pr oj ect ID and coding. An a l t er n a t i v e a p p r o a c h w o u l d b e i f y o u h a v e n o c o d i n g mas k with sp ecic pr oject ID, then you can gener at e pr oje ct denition with out special charact ers. F or exa mpl e if you ha ve no codi ng mas k for U, then you
ca n create a project with coding U1234. - 120 -
QUESTION 94 C a p it a l i z a t i o n AU C i n v e s t m e a s u r e t o a s se t
from project sy
I u s e d c j 8 8 t o p o s t f r o m W B S t o AU C i n v e s t m e n t m e a s u r e .
Can I use t he sa me tr ansa ct ion to per for m a gain to p ost A UC to nal asset since I am going to use the same tr ansaction again? W h e n I t r i e d n o r ma l AU C i n a s s et s i t i n d i ca t e d t h a t l i n e i tem settlement is not possible for this asset. Ar e t h e r e a l t e r n a t i v e s I c a n u s e ?
AN S WE R
I think this problem occurs because you want to perfor m
line item settlement but your asset class disallowed th is. Check your asset class customizing and check the line it e m settlement in settlement type. An o t h er p os s i b i l i t y i s t o c h e c k y o u r i n v e s t me n t p r o l e in invest ment ma na ge ment set lin e item sett lement to allo w you to settle in this type. Or you can try the following: In the project builder create a completed asset and put th e stat us of the WBS ele ment in TECO stat us. T h e n r u n C J 8 8 a g a i n a n d s et t l em e n t wi l l ex e c u t e f r o m AU C to complet ed asset.
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S AP P r o j e c t S y s t e m s FAQ
QUESTION 95 Pr o c e d u r e t o c a p i t a l i z e AU C i n v m e a s u r e t o
fi nal asset
I created Project, WBS elements and used f-02 to pos t cost to
WBS el e ment s. I us ed cj 88 t o pos t t o AUC i nvest me nt mea sur e. I g o t s t u c k u p h er e a n d I a m n o t a b l e t o c a p i t a l i z e AU C t o nal asset as I dont kno w how to p erfor m it . What are t he transact ion codes requirements? needed to complete the
AN S WE R
To s e t t l e AU C to F i x e d As s e t , you must maintain your
settlement rule with asset numb er in WBS element (CJ20N ), t h e n s et W B S s t a t u s t o TE C O . Af t er wa r d s , p er f o r m p er i o d ic settlement (CJ88) or perfor m full settlement in CJ88.
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QUESTION 96 Pr o je c t S e t t l e m e n t t o As s e t s
I want to settle cos ts from Project to assets. This cost can
eit her be inter nal labor/time charges or expense costs. Can I settle time char ges to assets using Secondary co st elements [e. g. 650 00 0] or mus t I onl y us e pr imar y cos t elements? Can someone explain when I should secondar y elements for settlement? us e pr i mar y and
AN S WE R
You can settle secondary cost elements to assets without
a ny i ssues . You j us t need t o ma ke sur e you ma i nt a i n t he settlement prole wit h these cost elements in the source.
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QUESTION 97 Posting actual costs to WB S element and

s et t li ng t o AUC inves t ment mea sur e
H o w d o I p o s t a c t u a l c o s t s t o W B S a n d s e t t l e t h a t t o AU C
investment measure element hierarchy?
after
creating a
project
with WBS
AN S WE R
If you work in capex project then it suggests that yo u must
assign investment prole to your WBS (depends on whi ch level in WBS hi erarchy acts as AUC). In the Invest ment Prole, you ca n de n e AUC c l a ss. T his wil l hel p you t o a ut o ma t i cally c r ea t e AU C w h e n W B S r el e a s e. T h i s wi l l a u t o ma t i c a l l y s et tle a c t u a l c o s t f r o m W B S t o AU c i n p er i o d i c s et t l e m e n t . You ca n a lso do it by gi vi ng le and then r unning the settlement. the correct settlement ru
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QUESTION 98 Configure PReq Doc Type for PS-generated

Pur chas e R equir ement
I wanted to know if there is a way to congure the Document
Typ e (e. g. : NB). I wa nt rated when cr eati ng a Project .
this
to
be automatically
gene
Is this a possibility or not ?
AN S WE R
Yes , i t s pos si bl e t o chang e st andard docu ment t yp e (N B) for
PR i n Proj ect S ys t e m. C heck TC ode O PTT.
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QUESTION 99 Over all Budget a nd Yea rl y Budget

We are planning for over all Budgets but need no control
on t he year l y bu dg et. We wa nt to s how t he inf or mat ion a s budget expenditure and planned budget.
AN S WE R
If you want your b udget i n over al l va l ues i ns tead of annual
va lues then check overall values eld in your budget pro le (TCode OPS9). This indicator will control whether it is possible to plan/budget total values.
- 126 -
INDEX
Ac co u n t as si g n me n t ca t eg o r y .. . .. .. . .. . .. .. . ... .. .. . .. . .... . .. . . .. .. ... . ...87
Ac t i v i t y I D . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................24 acti vit y ................................................................ ....................106 actual cost ............................................................ ...............29,56 Ac t u a l s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................96 AF P O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................94 AF VC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................98,99 AF V U . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................99 AF VV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................99 As s e t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............91,123 AUC a n d R e v e n u e . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..............116 AUC i n v es t me a s u r e . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............121
AUF K . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................99 authorization object ................................................ ...............49 automatic Sales or der .............................................. ..............25 automatic sales Quotation ........................................ .............25 101 Av a i l a b i l i t y C o n t r o l . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............... BAPI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................84 Basic dates ........................................................... ....................83 BC WP .................................................................. ............106,107
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S AP P r o j e c t S y s t e m s F AQ BC WS .................................................................. ............106,107 BOM explosion ...................................................... .................31 32 BOM Transfer ........................................................ .................. BOM .................................................................... ......................32 BPEG ................................................................... .....................47 BPEJ ................................................................... ......................47 BPGE ................................................................... .....................47 BUDG .................................................................. ...................102 budget value . ........................................................ .....................5 business area ......................................................... ................108 Capacit y Evaluation ................................................ ...............71 C a p i t a l i z e AU C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................122 62 C AT A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................... 11,37,64,101 C AT S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... CAUF V . . .. ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. ...............71,99
CJ20 .................................................................... ......................38 CJ20N .................................................................. ................63,88 CJ30 .................................................................... ......................89 CJ38 .................................................................... ...................8,72 CJ91 .................................................................... ......................79 CJ9C ................................................................... ......................55 CJE0 ................................................................... ....................103 CJEQ ................................................................... ........................6 CJH1 ................................................................... ........................6 CJI5 .................................................................... .......................86 CKIS ................................................................... .......................30 7 Classicati on ........................................................ ..................... closed cost ........................................................... ....................68 CLSD ................................................................... .....................86 CM01 ................................................................... ......................71
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S AP P r o j e c t S y s t e m s F AQ CMP2 ................................................................... .....................27 CN33 ................................................................... ......................31 CN41 ................................................................... .......22,46,52,54 CNE1 ................................................................... ...................107 CNF .................................................................... .......................63 C N M AS S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................73 CNS41 ................................................................. ......................46 CNS52 ................................................................. ......................30 CNSE5 ................................................................. ...................107 CO02 ................................................................... ......................94 COIX ................................................................... ....................103 Commit ment Detail report ........................................ ............86 Commit ment item .................................................... ...............85 63 Conr mati on .......................................................... ................. COSB .................................................................. ....................107 COSP ...................................................................
.....................29 COSS ................................................................... .....................29 cProjects .............................................................. ....................28 CRCO .................................................................. ......................99 cr eate a WBS element .............................................. ..............87 CRHD .................................................................. .....................99 CUNI ................................................................... ......................67 customer exits ....................................................... ..................37 Dates ................................................................... ......................45 112 Denition project ................................................... ............... depr eciation simulation ........................................... ..............34 det er mi ne actual dat e .............................................. ..............33 Distribution Cycle .................................................. .................78 125 Doc Type .............................................................. .................. Download ............................................................. .................105
- 129 -
S AP P r o j e c t S y s t e m s F AQ Econo mics for PS ................................................... ..............111 ESUH .................................................................. ......................99 ext er nal acti viti es .................................................. .................40 ext er nall y pr ocess ed acti vities .................................. ...........10 extrapolate dates .................................................... ................33 48 nal assets ........................................................... .................... goods movements .................................................... .............113 IME0 ................................................................... ....................103 incoming email ...................................................... ..................17 1 I nt er na l NWA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................... int er nal or ders ....................................................... ..................48 investment measure ................................................. ............122 JCDS ................................................................... .................98,99 JEST ................................................................... .................98,99 JSTO ................................................................... ......................99
KKR0 .................................................................. ........................6 KKRC .................................................................. ........................6 KS V1 . .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . ......................78 KS V5 . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. ......................78 level3 .................................................................. ......................18 Loading ................................................................ ....................38 LOE .................................................................... .....................106 26 Long T exts ............................................................ ................... LSMW .................................................................. ................38,73 108 ma ndat or y eld ...................................................... ............... M AR C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................99 Mass change .......................................................... ..................73 mat er ial comp onent it em .......................................... ............70 Material Component ................................................ ...............58 MB25 ................................................................... ......................61
- 130 -
S AP P r o j e c t S y s t e m s F AQ ME045 ................................................................. ......................44 Milest one ............................................................. ..................109 Mont hly Budget ...................................................... .................89 network activit y ..................................................... .................84 Net wor k nu mb er ..................................................... ................65 network ................................................................ ...............25,88 OPI1 .................................................................... ....................107 OPI2 .................................................................... ....................107 OPTP ................................................................... .....................57 108 OPUH - Standar d project denition ............................. ...... OPUI - S tandar d WBS element ................................... .........108 OSS ..................................................................... ....................102 Over all Budget ..................................................... ................126 Page Down ............................................................ ...................79 PCNF ................................................................... .....................63 Phas e Plan ............................................................
.....................1 plan cost .............................................................. .....................29 Planned revenue ..................................................... ..............104 posting date .......................................................... ...................72 Pos ting . ............................................................... ...................124 PR ...................................................................... ................44,114 production or der .................94 ...................................................
116 Prot Center .......................................................... ................ 68 prot centers ......................................................... .................. PROJ ................................................................... ......................99 project accounting .................................................. ................28 Project Coding Mask ............................................... .............120 83 Project Denition ................................................... ................ project planning ..................................................... .................28 108 project prole ....................................................... .................
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S AP P r o j e c t S y s t e m s F AQ Project Settlement .................................................. ..............123 Project stock ......................................................... .............12,94 Project Syst em ....................................................... .................28 Project version . ..................................................... ....................4 PRPS ................................................................... .................16,99 PS and MM ............................................................ .................110 P S Au t h o r i z a t i o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................2 64 PS Conrmations .................................................... ................ PS conversions ....................................................... .................38 PS Document ......................................................... ....................8 PS Substitution ...................................................... .................23 Pur chas e R equis it ion . .............................................. ..40,61,125 R EAD _ T E XT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................26 Rem Order Plan ...................................................... ................42 Remaining Or der Plan .............................................. ..............80 RESB ...................................................................
.....................99 Reser vation ........................................................... ............61,114 RPSCO ................................................................. .6,29,47,99,103 S D x PS ................................................................ ....................25 SE37 ................................................................... .....................100 settle .................................................................. .......................74 S ettl ement Process .................................................. ...............91 Settlement to assets ................................................ ...............18 shd0 .................................................................... ......................72 SMOD .................................................................. .....................37 Stage Gate Methodology ........................................... .............28 stock r eser vation . ................................................... ................61 sub networks ......................................................... ..................57 Subcontracting ....................................................... .................13 Substitution .......................................................... ...................16
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S AP P r o j e c t S y s t e m s F AQ T162K .................................................................. .....................44 table ................................................................... .......................99 TECO ................................................................... .....................49 62 Time Transfer to Target ........................................... .............. TJ02T .................................................................. ......................99 TJ30T .................................................................. ......................99 transact ion varia nt ................................................. ................72 60 Tr ansp ort R equ est ................................................... ............... Unit costing .......................................................... ...................30 Unr estricted Stock .................................................. ...............94 USER FIELDS ........................................................ .................16 User Status ........................................................... ...................49 96 Va l ua t ed M at er i al . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ................. 96 Va l ua t ed Pr oj ect St oc k .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. ............... 66
Va l ue bas ed c ommit me nt . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . ............ WBS element .........................................7,20,53,91,1 04,116,124 WBS Plan ............................................................. ....................47 WBS .................................................................... .................26,96 28 Wor k Br eakdown Structur e ........................................ .......... 27 WorkF orce Planning ................................................ ............... 126 Yea r l y Bu dget . .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . ................
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At t en ti o n SAP E x pe r t s
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Interview books are great for

cross-training
In the new global economy, the more you know the better.
The sharp est consu ltants are do i ng ever yt hing t hey ca n to p i c k u p mo r e t h a n o n e f u nc t i o n a l a r ea o f S AP. E a c h o f t h e following C ertication Review / Int erview Question bo oks provides an excell ent st arti ng p oi nt for your modul e l ear n ing and inv esti gat ion. Thes e b ooks get you st ar ted like no ot h er book can by providing you the infor mation that you r eal ly need to know, and fast. S AP C O O K B O O K Explanations Inter view Questions, An s w e r s , and
AB AP S AP ABAP C e r t i c a t i o n R e v i e w : S AP AB AP I n t er v i e w Q u e s t i o n s , An s w e r s , a n d E x p l a n a t i o ns S D - S AP S D I n t e r v i e w Q u e s t i o n s , An s w e r s , a n d Explanations S e c u r i t y - S AP S e c u r i t y : S AP S e c u r i t y E s s e n t i a l s HR my SAP H R I n t er v i e w Q u es t i o n s , An s w e r s , a n d E x p l a n a t i o n s : S AP H R C e r t i c a t i o n R e v i e w BW - S AP B W U l t i m a t e I n t e r v i e w Q u e s t i o n s , An s w e r s , a n d E x p l a n a t i o n s : S AW B W C e r t i c a t i o n R e v i e w S AP S R M I n t e r v i e w Q u e s t i o n s An s w e r s a n d Explanations Basis - S AP B a s i s C e r t i c a t i o n Q u e s t i o n s : B a s i s I n t e r v i ew Qu est i ons, Ans w er s, and E xp l a na t i ons M M - S AP M M C e r t i c a t i o n a n d I n t e r v i e w Q u e s t i o n s : S AP M M I n t e r v i e w Q u e s t i o n s , An s w e r s , a n d Explanations
- 137 -
SAP B W U l t i m a t e I n t e r v i e w Q u e s t i o n s ,
An s w er s , a n d E x p l a na t i o n s
Key Topics Include:
The most i mpor t a nt BW s ettings to kno w BW t abl es and t ransaction code quick refer ences Cert icati on Exa minati on Quest ions Extraction, Modeling and Conguration Tr a ns f o r ma t i o n s a n d Ad m i n i s t r a t i o n Perfor mance Tuning, Tips & Tricks, and FAQ Ever yt hi ng a BW r es ourc e needs to know befor e an inter view
m y SAP H R I n t e r v i e w Q u e s t i o n s , An s w e r s ,
and Explanations
Key topics in clud e:
The most i mpor t ant HR settings to kno w my SAP H R Ad m i n i s t r a t i o n t a b l e s a n d tr ansact ion cod e quick r ef er ences S AP H R C e r t i c a t i o n E x a m i n a t i o n Questions Or g pl a n, C omp ensa t i on, Yea r End, Wa ges, and Taxes User Mana gement, Transport Syst em, Patches, and Upgrades B ene t s , H ol i da ys , Pa yr ol l , a nd I nf ot yp es Ever ything an HR r esource needs to know befor e an interview
- 138 -
SAP S R M I n t e r v i e w Q u e s t i o n s , An s w e r s ,
and Explanations
Key Topics Include:
- The most i mpor t a nt SRM C on gur ation to know - Common EBP Implementation Scenarios - P u r c ha s i n g D o c u me n t Ap p r o v a l P r o c e s s es - Supplier Self Registration a nd Self Ser vice (SUS) - Li ve Auct i ons a nd Bi ddi ng E ngi ne, RFX P r o c e s s e s ( LAC ) - Details for Business I nt ell igence a nd S pend Ana l ys is - EBP Technical and Troubleshooting I nf or mat ion
SAP M M I n t e r v i e w Q u e s t i o n s , An s w e r s ,
and Explanations
- The most important MM Con guration t o
know - Com mo n MM I mpl ement ati on Scenarios - MM Certi cation Exa m Questions - Consumpt ion Based Planning - Warehouse Management - Material Master Creation and Planning - Pur chasi ng Docu ment I nfor ecor ds
- 139 -
SAP S D I n t e r v i e w Q u e s t i o n s , An s w e r s ,
and Explanations
The most important SD settings t o k now
S AP S D a d m i n i s t r a t i o n t a b l e s a n d tr ansact ion cod e quick r ef er ences S AP S D C e r t i c a t i o n E x a m i n a t i o n Questions Sales Organization and Document Flow Introduction Pa rt ner Pr oc ed ur es , Ba c kor der Processing, Sales BOM Backor der Processing, Thir d Party Ordering, Rebates and Refunds Ever yt hing an SD resource needs to know befor e an inter view
SAP B a s i s I n t e r v i e w Q u e s t i o n s , An s w e r s ,
and Explanations
The most important Bas is sett ings to
know Ba si s Admi nist r a t ion t a bl es a nd tr ansact ion cod e quick r ef er ences Cert icati on Exa minati on Quest ions Oracl e databas e, UNIX, a nd MS Wi ndows Technical Information Us er Mana gement, Tr ans p ort S yst em, Patches, and Upgrades B a c k u p a n d R es t o r e, Ar c h i v i n g , D i s a s t er Recover, and Security Ever yt hing a Basis r esource needs to know befor e an interview
- 140 -
SAP S e c u r i t y E s s e n t i a l s
F i n d in g Au d it C r i t i c a l C o m b i n a t i o n s
Au t h e n t i c a t i o n , Tr a ns a c t i o n L o g g i n g , a n d Passwords Roles, Pro les, and Us er Mana gement I T A R , D C AA , D C M A , a n d A u d i t Requirements The most i mpor t a nt secur it y s etti ngs to know S e c u r i t y T u n i n g , Ti p s & Tr i c k s , a n d F AQ Trans act ion code list and table na me refer ences
SAP W o r k o w
Interview Questions,
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PS Questions

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QUESTION 1 Phase Plan hours by month on Internal NW A

Plant) transaction two persons assigned.

The Enhancement for Au t h o r i z a t i o n c h e c k . If t his does not Enhancement:

QUESTION 3 Going back to a Project version

QUESTION 4 To display budget value in report painter

F urther mor e, is ther e a similar ow f or int er nal or der?

he data you need to ma ke the next steps:

QUESTION 5 Classification for WBS elements

QUESTION 6 Tra nsaction to Reverse a PS Document

QUESTION 7 Material components for externally

exter nally pr ocessed networ k activities?

w h i c h i s s t o r e d i n AF R U ( f o r n e t w o r k s , P M o r d e r s ) . The time postings O posting. against WBS elements would be a C

QUESTION 9 Project stock managing

level only, set up value 2 in the MRP4-Individual/coll - eld.

QUESTION 10 Subcontracting PR from PS

QUESTION 11 Reapply Standard project definition to

QUESTION 13 Updating z fields on PRPS using

QUESTION 15 Settlement to assets from level3

s e t t l e c o s t s t o t h e As s e t . I need to clarify requirement: the following to proceed wit h the

QUESTION 16 When WBS element get upda ted to cost/

of the SO is posted as planning in the WBS element.

elds and assign to the overall prole. I a m r e f e r r i n g t o S AP v e r s i o n E C C 5 . 0 .

QUESTION 18 PS Substitution using user exits

maint ai n ed? In my case: cn>> inter nal pr ocessing>> activity id >>0010

QUESTION 22 Work Force Planning

Make a new end dat e and save.

QUESTION 23 cProjects or PS?

functiona lit y i nst ea d of cProj ects funct ionality?

QUESTION 24 Tables for plan cost/revenues with actual

For this I ne actual cost f

and actual revenue

based on the planning our requirement.

QUESTION 25 Unit costing

QUESTION 26 BOM explosion during BOM transfer

QUESTION 27 BOM Transfer

ha v e t o giv e t he r efer ence po B O M a n d r e f . p o i n t (AB C D ) f the BOM to be transferred.

QUESTION 28 Tentative actual start/finish date

followed by extrapolate dates function.

QUESTION 29 Depreciation simulation

QUESTION 32 Lo a d i n g Pr o j e c t Str u c t u r es u s i n g LSM W

QUESTION 34 Rem Order Plan

ROP val ues? - 42 -

QUESTION 35 Processing PR from Project S ystem

QUESTION 36 Dates not overlapping

QUESTION 37 Report CN41 5.0

whenever required. I ertain elds/ colu mns onl y.

QUESTION 38 WB S Plan Values Table

stor es thes e val ues?

QUESTION 39 Settle projects via existing internal orders

QUESTION 40 User Status

aut hor izati on

QUESTION 41 Includ e Va lidations in Trans port Request

QUESTION 43 Summarization at CN41 data

(costs, revenues, bottom line Is it possible?

QUESTION 44 WB S Element xxxx FRE I_VER SION alread y

automatically tus is set).

QUESTION 45 Error in CJ9C

QUESTION 47 Configuration of sub networks

QUESTION 48 Required/mandatory fields for Material

S AP P r o j e c t S y s t e m s F AQ 3. Dene Screen Layout at Document Level

4. You ca n ma ke ma nda t or y di s pl a y et c. i n t he s cr een la y out which will be assigned t o PR document type.

QUESTION 49 Includ e Va lidations in Trans port Request

From ther e you success full y.