Proposalfor Services

L Developjob descriptions for all employees.

This processentails speakingwith DepartmentMangers and
employees,if neededto determineexactlythe functionsgf each
position and taking that information and putting it into written
form that can easilybe understoodby employeesand management.

As statedin my meetingwith Mayor Nightingaleon April 7,2004,

I will completethis pieceof work for free.

II. Developmentof Human Resourcepolicies. This will require

determiningwhat policiesneedto be developed,writing the
policies, fyping the policies,meetingwith the council (proposal
includes4 hours,additionalhourswill be billed at the *t* or
$?f 90 per hour) to determinewhat changesneedto take placeand
offering expertiseto the council as to stateand federalregulations
regardingpolicy implementation.This will consistof six-copies
of
the manualto be given to the city of pelican Bay. I will suppry
bindersand paperincludedin this project.

The cost for this projectis $3000.00,however,I will offer this

project to you for $ 1,500.00in turn for a positive written and
verbal referenceand the ability to use thecity of pelican Bay as
a
client.

IlL Developmentof employeehandbook.This projectcan only be

completedonce the Human Resourceporiciei aie deverop.i. thi,
project will consistof determiningcontentsof the *urrrui,
typing
the manual,and suppliesfor 20 manuals.

The discountedprice for this projectis $500.00.

ry. Developmentof performance evaluations. This project involves

speakingwith DepartmentMangersto determinetire important
elementsin eachposition. Thoseelementswill thenbe placedinto
a format in which an employee'sperformancecan be bcbred.
 I will providea performanceevaluationfor eachpositionwithin
the city of PelicanBay. Thiswill includeall suppliesusedin this
project.

Thediscounted
costfor thisprojectis $500.00.

V. A humanresourcesauditwill be developedto determinethat the

cify of PelicanBay is havingemployees signall requireclforms.
Recommendations will be madeandnew formscreated,if needed.
A reviewof the application processwill alsobe conductedto
determinethatthe applicationusedmeetswith legalrequirements.
The hiring processwill be reviewedto determinethat the citv is
maintainingcolrecthiring records.

Thediscounted
costfor thisprojectis $100.00.
MINUTES OF MEETING OF THE
GOVERNING BODY OF
PELICAN BAY
April 13,2004
Continued
Page2,

12. RBVIEW AND APPROVE REPLAT OF TWO LOTS. Alderman Keller moved to table the replat of
two lots until the Council received a written request. Alderman Sparks secondedthe motion that passedby
a vote of 4/FOR and 1/OPPOSED.

lJ. CITIZEN PARTICIPATION. 27 citizensattendedthe meeting. A fuefighter discussedthe condition of

radios and other equipment. Other concernsexpressedwere street vendors, stop and traffic signs and the
news letter.

l4 ADJOIIRNMENT. There being no further business,Mayor Nightingale adjourned the meeting at 9:03
D.m.

PASSEDAND APPROVED THIS / I M N

"/t- DAY OF ,2004.

ATTEST:
 MINUTES OF'A SPECIALMEETING OF THE
GOVERNINGBODY OF'
PELICAN BAY

On this the 20th day of April,2004, the Council of the City of PelicanBay convenedin a meeting,the same
placethereof,in theCityHall,andnoticeof saidmeeting
beingopento thepublicat theregularmeeting
having time, place and subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S.

l. CALL TO ORDER. Mayor Pro Tem Schneidercalledthe meetingto order at 6:36 p.m.

ROLL CALL. Alderman Keller, Alderman Sparksand Alderman Buel were present. Alderman Davis
enteredthe meetingat 6:44 p.m.

3. REVIEW AND APPROVE RESOLUTION AUTHOR]ZING FINANCES FOR THE WATER

SYSTEMS PROJECT. A motion was madeby AldermanKeller to table the resolutionauthorizing
financesfor the water systemsproject until the next scheduledmeeting. The motion was secondedby
AldermanSparksand passedby a vote of 3/FOR and 0/OPPOSED.

4. REVIEWAND APPROVE ORDINANCE 168 REPEALING THE SALES TAX EXEMPTION ON

TELECOMMUNICATIONS SERVICES. AldermanKeller moved to approveOrdinance168 repealing
the SalesTax Exemptionon TelecommunicationServices.Alderman Buel secondedthe motion that passed
by a vote of 3/FOR and 0/OPPOSED.

REVIEW AND APPROVE ORDINANCE 169 GRANTING A NON-EXCLUSIVE FRANCHISE TO.

SOUTHTEL COMMUNICATIONS, INC. A motion was madeby Alderman Davis to table the
Ordinanceuntil the next meeting. AldermanBuel secondedthe motion that passedby a vote of 4/FOR and
O/OPPOSED.

6. RE\rIEW AND APPROVE R-EPLAT OF TIM LYNCH'S TWO LOTS. Alderman Keller moved to
approvethe replat of three lots and Alderman Sparkssecondedthe motion. By a vote of 4/FOR and
O/OPPOSEDthe motion passed.

REVIEW AND APPROVE EMPLOYIVIENT OF FULL TIME POLICE OFFICER. A motion was
made by Alderman Keller to approve the emplol.rnentof John Parcher as a full time Police Officer. The
motion was secondedby Alderman Buel and passedby a vote of 4/FOR and 0/OPPOSED.

8. HUMAN RESOURCES PRESENTATION. Mrs. RoseThompsonpresenteda proposalregardingthe

creationof Employer Policy and Procedures,Job Descriptionsand EmployeeBenefits. Discussion
concludedwith a request from the Council membersto Mrs. Thomason to presenther proposal to the May
11,2004 Council Meeting for review and approval.

9. ADJOIJRNMENT. Mayor Pro Tem Schneideradjoumedthe meetingat7:34.

PASSEDAND APPROVEDTHIS tte DAYOF MN / .2004.

ATTEST:
 NOTICE OF A SPECIALMEETING OF THE
GOVERNING BODY OF
PELICAN BAY

Noticeis herebygiventhat a specialmeetingof the GoverningBody of the abovenamedCity or Town will be

held on the 20th day of April,2004 at 6:30 P.M. in the City Hall at 1300PelicanCircle,PelicanBay, Texas,at
which time the followingsubjectswill be discussed, to wit:

l. CALL TO ORDER.

7 ROLL CALL.

3. REVIEW AND APPROVE RESOLUTIONAUTHORIZING FINANCESFOR THE WATER

SYSTEMSPROJECT.

4. REVIEW AND APPROVE ORDINANCE 168REPEALING THE SALESTAX EXEMPTION ON

TELECOMMUNICATIONS SERVICES.

5. REVIEW AND APPROVE ORDINANCE 169GRANTING A NON-EXCLUSIVEF'RANCHISETO.

SOUTHTEL COMMUNICATIONS. INC.

6. REVIEW AND APPROVE REPLAT OF TIM LYNCH'S TWO LOTS.

7. REVIEW AND APPROVE EMPLOYMENT OF FULL TIME POLICE OF'FICER.

8. HUMAN RESOURCESPRESENTATION.

9. ADJOURNMENT.

I, the undersigned authority, do hereby certify that the above Notice of A Special Meeting of the Governing Body of the
City Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the
bulletin board, in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general
public at all times and said notice was posted on April l6th, 2004, at 6:00 O'clock P.M., and remained so posted
continuously for at least 72 hours preceding the scheduledtime of the meeting.

Datedthis the 16thday of April 2004.

Nightingale, Mayor
 MINUTES OFMEETING OF THE
GOVERNING BODY OF
PELICAN BAY

On this the 13thday of April,2004, the Councilof the City of PelicanBay convenedin a meeting,the same
beingopento the public at the regular meetingplacethereof,in the City Hall, and noticeof saidmeeting
havingtime,placeand subjectthereof,havingbeenpostedasprescribedin Article 6261-17V.S.C.S.

l. CALL TO ORDER. Mayor Nightingalecalledthe meetingto order at 7:10 p.m.

ROLL CALL. Alderman Keller, Alderman Schneider,Alderman Davis, Alderman Sparks and Alderman
Buel were present.

3. REVIEW AND CONSIDER APPROVAL OF THE CITY COUNCIL MINUTES FOR THE
PREVIOUS MEETING. Alderman Sparksmoved to approve the minutes of the previous council
meeting. Alderman Keller secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

4. REVIEW AND APPROVE RESOLUTION AUTHORIZING INTERIM FINANCING FOR

EXPANDED WATER SYSTEMS PROJECT. A motion was made by Alderman Schneiderto table this
resolution for further information. Alderman Sparkssecondedthe motion that passedbv a vote of 5/FOR
and 0/OPPOSED.

5. REVIEW APPLICATIONS AND APPOINT A CHIEF OF POLICE. After a review of the qualif,rying
applications,Alderman Schneidermoved to appoint George Charles Clark as Chief of Police for the City of
PelicanBay. The motion was secondedby AldermanKeller and passedby a vote of 5/FOR and
O/OPPOSED.

REVIEW AND APPROVE EMPLOYMENT OF FULL TIME POLICE OFFICER. A motion was
made by Alderman Schneiderto approve the fulI time employment of ReserveOfficer Robert Payne. The
motion was secondedby Alderman Sparksand passedby a vote of 5/FOR and 0/OPPOSED.

REVIEW AND APPROVE RESERVE POLICE OFFICERS. Alderman Schneidermoved to approve

the employnent of Officer Little as a ReserveOffrcer. The motion was secondedby Alderman Sparks and
passedby a vote of 5/FOR and 0/OPPOSED. AldermanDavis moved to approvethe appointmentof
Officer Parcheras a ReservePolice Officer. Alderman Schneidersecondedthe motion that passedby a
vote of 5/FOR and 0/OPPOSED.

8. DISCUSSION AND APPROVE THREE-WAY STOP SIGN AT SHERI AND LONG. A motion was
made by Alderman Keller and secondedby Alderman Sparksto approve three-way stop signs at the
intersectionof Sheri and Long. The motion passedby a vote of 5/FOR and O/OPPOSED.

9. REVIEW AND APPROVE VOLUNTEER FIREMEN APPLICATIONS. There being no applications

to presentto the Council, no action was taken.

10. FIRE DEPARTMENT ACTIVITY REPORT.

ll. DISCUSS ANIMAL AND ORDINANCE OFFICER PROCEDURES AND JOB DESCRIPTION.
The council discussedthe job description and proceduresof the AnimaVOrdinance Officer.
 NOTICEOF MEETINGOF TIIE
GOVERNINGBODYOF
PELICANBAY

Noticeis herebygiventhat a regularmeetingof theGoverningBodyof theabovenamedCity or Townwill be

held on the 13th day of April,2O04 rt 7:00 P.M. in the City Hall at 1300 Pelican Circle, Pelican Bay, Texas, at
which time the following subjects will be discussed,to wit:

1. CALL TO ORDER.

ROLL CALL.

3. REVIEW AND CONSIDIR APPROVAL OF THE CITY COT]NCIL MINUTES FOR THE
PREYIOUSMEETING.

4. REVIEW AIID APPROVE RESOLUTION AUTHORIZING INTERIM FINANCING FOR

EXPAIIDED WATER SYSTEMSPROJECT.

5. REVIEW APPLICATIONS AIID APPOINT A CHIEF OF POLICE.

6. REVIEW AND APPROVE EMPLOYMENT OF FT]LL TIME POLICE OFFICER.

7. REVIEW Ai\D APPROVE RXSERVEPOLICE OFFICERS.

8. DISCUSSIONOF ALDERMAI\I SPARKS' CONCERNS.

9. REVIBW AND APPROVE VOLTJNTEER FIREMEN APPLICATIONS.

10. FIRE DEPARTMENT ACTIVITY REPORT.

// 0 / sc-q5t,4l/t/4/(L+ a Q Dt u A t t c € a f f / lQ o c t iDUe 4 s d rl oB
CITIZENPARTTCTPATTON.
J# Der cret TTto ,a
/ ffi. ADJOURNMENT.

I, the undersignedauthority, do herebycertify that the aboveNoticeof Meeting of the GoverningBody of the City Pelican
Bay is a true and correct copy ofsaid Notice and that I posteda true and correct copy ofsaid Notice on the bulletin board,
in the City Hall of the City in PelicanBay, Texas,a placeconvenientand readlly accessible to the generalpublic at all
timesand saidnoticewas postedon April 9th,2004,at 6:00O'clockP.M.,and remainedso postedcontinuouslyfor at least
72 hours precedingthe scheduledtime of the meeting.

Datedthis the 9th day of April2004.

City of Pelican Bay

65 Drsc-r'ts ri 7tf tz47 SZ- aP 5fd/ 3{ tt? - t l - Lor c 7

L
T/-4 LTad
O'T€T) 3;a o frl(

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fuzf2+
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 NOTICE OF MEETING OF THE
GOVERNINGBODY OF
PELICAN BAY

Noticeis herebygiventhat a regular meetingof the GoverningBody of the abovenamedCity or Town will be
heldon the 13thday of April,2004 at 7:00P.M. in the City Hall at 1300PelicanCircleoPelicanBay,Texas,at
which time the followingsubjectswill be discussed,
to wit:

1. CALLTOORDER.

2. ROLLCALL.

3. REVIEW AND CONSIDERAPPROVAL OF THE CITY COUNCIL MINUTES FOR THE

PREVIOUSMEETING.

4. REVIEW AND APPROVE RESOLUTIONAUTHORIZING INTERIM FINANCING FOR

EXPANDEDWATER SYSTEMSPROJECT.

5. REVIEW APPLICATIONS AND APPOINT A CHIEF'OF'POLICE.

6. REVIEW AND APPROVE EMPLOYMENT OF FULL TIME POLICE OFFICER.

7. REVIEW AND APPROVE RESERVEPOLICE OFFICERS.

8. DISCUSSIONOF'ALDERMAN SPARKS'CONCERNS.

9. REVIEW AND APPROVE VOLUNTEER FIREMEN APPLICATIONS.

10. FIRA DEPARTMENT ACTIVITY REPORT.

II. CITIZf,N PARTICIPATION.

12. ADJOURNMENT.

authority,do herebycertifythattheaboveNoticeof Meetingof theGoverning

l, theundersigned Bodyof theCity Pelican
Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board,
in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all
times and said notice was posted on April gth,2004, at 6:00 O'clock P.M., and remained so posted continuously for at least
72 hours preceding the scheduledtime ofthe meeting.

Dated this the 9th day of April2004.

City of Pelican Bay

City Sec