User Manual for Previous Payment Details

Table of Contents
Introduction.......................................................................................................................................... 2 Creating Previous Payment Details .................................................................................................... 2

User Manual for Previous Payment Details

Introduction
Previous Payment details should be entered by all institutes who have done Processing Fee Payment or EMD payment to AICTE in academic Year 2010-2011 and/or 2011-2012. Details of all previous Payments done either through Manual Submission (External to AICTE Portal) or through the Portal, have to entered. The system will not allow to submit 2012-2013 application unless these details are entered.

Creating Previous Payment Details

Select the New/Extension Approval Screen. Against the 2012-2013 application, go to Previous Payment Details view tab. User/institute can check appropriate values from below three options if they dont have any previous payment details for 2010-2011 or 2011-2012.
New Institute: No Previous Application Submitted: Govt/Govt-Aided/University Managed:

Please note if any of these flags are checked institute should not enter Previous payment details. If flags are checked and previous payment details records found then user will be prompted to delete the records present under view tab Previous Payment Details Click on New Button and enter appropriate values for each previous payment details. User can enter more than one previous payment details applicable for academic year 2010-11 and 2011-12 only.

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User Manual for Previous Payment Details

Screenshot of Previous Payment Details_Part1

Screenshot of Previous Payment Details_Part2

Screenshot of Previous Payment Details_Part3 Previous Payment #: Previous Payment number is a system generated unique number for each previous payment details records created. Application for Academic year: Academic year for which the payment is made. This is a mandatory data. Allowed values are: 2010-11 2011-12 Application Submission Mode: Mode of application submission mode for the previous academic year entered. This is a mandatory data. Allowed values are: Manual Submission ( If payment done external to AICTE portal) Submission through Web Portal Permanent Institute Id: This is read only data. This will get auto populated if present after user enters valid application id. This is not applicable for Manual Submission payments. Application Id: Valid Application Number of Institute for the year entered in academic year. Application Id is mandatory for Submission through Web Portal payments. Payment Type: Payment type corresponding to academic year entered. This is mandatory data. Allowed values are: EMD (Earnest Money Deposit) Processing Fee Mode of Payment: Payment Mode corresponding to academic year entered. This is mandatory data. Allowed values are: CIB (ICICI Only)
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User Manual for Previous Payment Details

Cheque (ICICI Only) Pay Order (All Banks) Credit Card Demand Draft

Payment Id: Payment Id corresponding to academic year entered. Transaction Id: Transaction Id corresponding to academic year entered and Payment Id.

Payment Date: Date of payment should be lesser than Todays date. This is a mandatory data. Amount Paid (excluding Service Charge): Amount paid by the institute for the given payment records. Please note this includes only the amount paid to AICTE excluding any of the service charges if paid to bank (e.g. service charge payable to bank for demand draft). This is a mandatory data.

ICICI Cheque #: ICICI Cheque number if applicable for the given payment details. PO/DD Number: PO (Pay Order) or DD(Demand Draft) number if applicable for the given payment details. Bank Name: Bank Name if applicable for the given payment details. Bank Branch: Bank Branch if applicable for the given payment details. Comments: Comments if any related to entered Previous Payment details.

User/Institute can also attach the documents w.r.t. each payment details. Attachments are mandatory for each given previous payment records. This will be considered as a proof to verify previous payment details entered.

Document Type: Type of document attached. This is a mandatory data.

Allowed values are: Pay Slip copy Transaction Receipt copy
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User Manual for Previous Payment Details

Bank Statement copy Other Value Other to be selected if document type is other than listed values.

Attachment Name: File/attachment to be selected from users desktop location with the help of
browse button provided. This is a mandatory field.

Size (In Bytes): Attachment size. This is Read Only and system generated data. Comments: Comments if any related to Attachment details.

SAMPLE values tabulated for Previous Payment Details.

Previous Payments Details Claim # Applicat ion for Academ ic year 20102011 20112012 Application Mode Submission Manual Submission Submission through Web Portal 11058467 01 11058467 01 (Mandato ry) Permane nt Institute Id Applicati on Id Payment Type Mode of Payment Paym ent Id Trans action Id Payme nt Date

17641178 32

Processi ng Fee EMD

DD

21/12/2 010 24856 5698 (Mand atory) 9/11/20 11

Pay Order

Amount Paid (excluding Service Charge) 25000 50000

ICICI Cheque #

PO Number 523689

Bank Name IDBI Bank ICICI bank

Bank Branch Mumbai Alahabad

Comments

526963

Attachments Attachment name Receipt_122 Pay slip_Abc Size(In Bytes) 5626 741 Document Type Other Pay Slip Copy Comments

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