Robi Axiata Limited

HR Policy Manual Proposed By : Chief Human Resources Officer Approved By: Management Council

Effective : 17 July 2011 Version : 1 Document ID: RAx/HR/001/11

Table of Content 7. 0Travel Policy Page No 1

7.1.1. Class of Local Travel

7.1.2. Accommodation Allowance Local Travel

7.1.3. Daily Allowances for Local Travel (Including Meals)

7.2.1. Class of Overseas Travel

7.2.2. Accommodation Allowance for Overseas Travel

7.2.3. Daily Allowances for Overseas Travel

7.3. Advance for Overseas Travel .3.

7.4 Travel Related Expenditure

7.5 Company Drivers Travel Allowance

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Robi Axiata Limited

HR Policy Manual Proposed By : Chief Human Resources Officer Approved By: Management Council

Effective : 17 July 2011 Version : 1 Document ID: RAx/HR/001/11

7.0 7.0 Travel Policy The company is committed to support official local and overseas travel of employees in compliance with company policy and the applicable laws. This document covers all local and overseas travel related areas that employees required to comply during business essential travel with effect from 01 January 2011. Travel Authorization Local Travel All local travel requires authorization by line manager/ Divisional Head. Overseas Travel All international travel requires authorization by CEO/Divisional Head. Before seeking authorization from the Managing Director, employee must gain approval for their trip from their line manager through normal departmental channels. Exceptions are applicable to following occurrences Attendance at international training programs where approved through the global training nominations approval process.

7.1.1. Class of Local Travel Employees from Band A to Band C are entitled to travel by air and by train in first class with A/C. Employees from Band D to Band F are entitled to travel by bus and by train in first class with A/C. Employees from Band G and Band H entitled to travel by bus and train in second class

7.1.2. Accommodation Allowance Local Travel Employees are entitled for accommodation allowance as per the following rate when traveling for business purpose within the country. Band A B C
Travel Policy

Hotel Rental with Receipt Actual cost for single deluxe BDT 3,000 BDT 3,000

Hotel Rental without Receipt BDT 2,000 BDT 1,500 BDT 1,500
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Robi Axiata Limited

HR Policy Manual Proposed By : Chief Human Resources Officer Approved By: Management Council

Effective : 17 July 2011 Version : 1 Document ID: RAx/HR/001/11

D E F G H

BDT 3000 BDT 2,200 BDT 2,200 BDT 1,000 BDT 1,000

BDT 1,500 BDT 1,100 BDT 1,100 BDT 500 BDT 500

7.1.3. Daily Allowances for Local Travel (Including Meals) Allowances (BDT) 1500 1200 1200 1200 1200 1200 600 600 Breakfast 15% 225 180 180 180 180 180 90 90 Lunch 20% 300 240 240 240 240 240 120 120 Dinner 35% 525 420 420 420 420 420 210 210 Incidental 30% 450 360 360 360 360 360 180 180

Band A B C D E F G H

For calculating daily allowance night stay outside the city should be considered as a full day allowance without considering any hour barrier. For travel outside the city in a day without night halt, 50% of daily allowance will be applicable if travel time is over 8 hours but less than 24 hours. 7.2.1. Class of Overseas Travel Employees from Band B to Band H are entitled to travel in Economy Class. Band B and below employees are entitled to travel in Business Class, if any part of the air travel time between the departure airports to the final destination airport is more than 6 hours at a time. It should be noted that this policy stipulates that any air travel should take direct route. On the event if such flight is not available only then other options can be considered. Only Band A employees are entitled to travel in Business Class irrespective of the air travel time.

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Robi Axiata Limited

HR Policy Manual Proposed By : Chief Human Resources Officer Approved By: Management Council

Effective : 17 July 2011 Version : 1 Document ID: RAx/HR/001/11

An employee traveling outside Bangladesh, on Company Business shall be reimbursed on submitting of receipts for the airport charges, tax and transportation expenses. 7.2.2. Accommodation Allowance for Overseas Travel Employees are entitled for accommodation allowance as per the following rate when traveling for business purpose outside country. Please note that all accommodation rates are inclusive of VAT & Tax. Accommodation Allowances for Overseas Travel Hotel Rental without Hotel Rental with Receipt Receipt Asia & rest of the world Europe/Japan/ USA/Hong Kong/Singapore At actual $150 $150 $150 $120 $120 $65 $65 $200 $200 $200 $150 $150 $100 $100 Asia & rest of the world Europe/Japan/ USA/Hong Kong/Singapore

Band

A B C D E F G H

The maximum of the next lower level ceiling (rental with receipt) $75 $100 $75 $75 $60 $60 $33 $33 $100 $100 $75 $75 $50 $50

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Robi Axiata Limited

HR Policy Manual Proposed By : Chief Human Resources Officer Approved By: Management Council

Effective : 17 July 2011 Version : 1 Document ID: RAx/HR/001/11

7.2.3. Daily Allowances for Overseas Travel Daily allowance can claim by the employee for official visits in the overseas. The allowances for different grade are as follows:

Daily Allowances for Overseas Travel (in USD)-Asia & Rest of the world USD)Band A B C D E F G H Allowance (USD) 100 85 85 85 75 75 50 50 Breakfast 15% 15 12.75 12.75 12.75 11.25 11.25 7.5 7.5 Lunch 20% 20 17 17 17 15 15 10 10 Dinner 35% 35 29.75 29.75 29.75 26.25 26.25 17.5 17.5 Incidental 30% 30 25.5 25.5 25.5 22.5 22.5 15 15

Daily Allowances for Overseas Travel (in USD) Europe/Japan/USA/Hong Kong/Singapore Band A B C D E F G H Allowance (USD) 150 120 120 120 110 110 70 70 Breakfast 15% 22.5 18 18 18 16.5 16.5 10.5 10.5 Lunch 20% 30 24 24 24 22 22 14 14 Dinner 35% 52.5 42 42 42 38.5 38.5 24.5 24.5 Incidental 30% 45 36 36 36 33 33 21 21

7.3. Advance for Overseas Travel .3. Cash advances shall be based on the estimated meal and accommodation allowances. 95% for overseas trip will be paid in advance. An employee is paid advance accommodation allowance similar to daily allowance in USD. The employee has to submit hotel receipt after return and the amount is thereby adjusted. For all overseas
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Robi Axiata Limited

HR Policy Manual Proposed By : Chief Human Resources Officer Approved By: Management Council

Effective : 17 July 2011 Version : 1 Document ID: RAx/HR/001/11

travels, exchange fluctuation loss up to 3% will be considered, subject to the approval of the Management.

7.4 Travel Related Expenditure Employees will be reimbursed for all reasonable expenses that are necessarily and actually incurred when traveling on authorized Company business on submitting original receipts

7.5 Company Drivers Travel Allowance Drivers are entitled for travel allowances as follows: Accommodation Allowance in Taka (Local) Hotel Rental with Hotel Rental without Receipt Receipt 500 200 Daily/Meal Allowance in Taka (Local) 300

7.7. Transport Cost for Using Own Vehicle for Official Duties Employees authorized to use their own vehicle in performing their duties will be reimbursed transport expenses as follows: Description of Vehicles Motorcar Motorcycle Parking fees and toll charges Allowance in Taka per Km 8 4 Shall reimburse upon submitting the receipt

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