FACULTY OF INFORMATION MANAGEMENT UNIVERSITI TEKNOLOGI MARA FOUNDATION OF ARCHIVES ADMINISTRATION IMD 302 Course Semester Assignment Submission

date Presentation date Value : The Task: 1. You (5 to 6 person per group) are required to propose an archive in selected company. 2. You should propose the following main areas: a. Building size, layout b. Staffing job description/ staff duties c. Equipment exp: shelves (explain reason ) d. Security alarm, CCTV (explain reason ) e. Disaster recovery plan/emergency plan f. Suggestion/ recommendation example : online archives g. Others 3. Format: a. Font b. Spacing c. Length d. References : : : : 11/Arial or 12/Times New Roman 1.5, proper numbering, page number, justify 20-25 pages (excluding references and appendices) APA style : : : : : 20 % Diploma in Information Management 5/6 A proposal to set up archive in company 23 February 2012 13 February 2012

e. Late submission is strictly not to be entertained. 4. Criteria of assessment a. Understanding on the topics, clarity , originality and group commitment. b. Example of forms. c. Spelling, grammar and citation style.

The report should consist of: COVER PAGE TITLE PAGE ACKNOWLEDGEMENT TABLE OF CONTENTS LIST OF FIGURES LIST OF TABLES THE TEAM MEMBERS (The picture of the group members) 1.0 2.0 3.0 4.0 5.0

i ii iii iv v

6.0 7.0 8.0

9.0 10.0 11.0 12.0

Introduction History or background of organization selected Vision, Mission objective, etc Staffing 4.1 Organizational Chart 4.2 Duties/Job description Evaluation on the archival repository 5.1 Location (Maps) 5.2 Types of materials (e.g. Manuscript, Archives, Photographic Materials, Motion Picture Film, Sound recordings, Magnetic and Electronic Media, Microforms) 5.3 Environmental control 5.3.1 Temperature 5.3.2 Relative Humidity 5.3.3 Lighting 5.4 Accommodation 5.4.1 Transfer of Records 5.4.2 Reference to Records 5.4.3 Facilities for Staff 5.5 Storage building 5.5.1 Storage area 5.5.2 Storage room 5.6 Equipment, Boxing & Shelving 5.6.1 Storage containers (File Folders, Boxes etc. used) 5.6.2 Shelving 5.6.3 Classification System (box number, file number, accession name, accession number, location code etc.) 5.7 Security aspects 5.7.1 Custodial 5.7.2 Environment 5.7.3 Security & access Building and layout 6.1 Size & layout 6.2 Floor plans of proposed archives Disaster recovery plan/emergency plan Management of records 8.1 How appraisal process is conducted 8.2 Process of transferring records from records center to archival repository 8.3 Process of retrieving and using of archives 8.4 How to administer the archives? 8.5 How to maintain the archives? Budgeting Suggestion/recommendation example : online archives Other information that you believed relevant? Conclusion

REFERENCES APPENDICES

Tables and diagrams should be properly titled, with relevant notes cited as example below: Example _____________________________________________________________________________________ Figures and Tables [Blank 11] Figures should not exceed 50% of the whole paper content and should be located as close as practicable to their corresponding text. All supplied images should be converted to grey scale and formatted as jpg or pdf. Ensure that when printed your illustrations are clear and easy to read. All figures must carry numbers in the text (e.g. Fig. 1) and captions. Captions should be complete enough to allow understanding of the illustration without referring to the text. Lettering of the caption should be as large as the typeface used for the text. In addition, a source of the image other than the authors own archive should be placed directly under the image (author, date) and the font size by 1pt smaller than the caption. Use single blank lines before and after the image. [Blank 11]

[Blank 10] [Arial 10]Source: (Author, year) [Arial 11]Figure 1: FTMSK Hotspot Structure (Images centred on the page) [Blank 11] If table data are from another source, cite the source at the bottom of the table and include it in the Reference Section (see example). Each table should be given a brief title and consecutively numbered. Place them as close as practicable to the relevant part of the text. Insert single blank lines before and after the table. Avoid using colors unless it is necessary for the proper interpretation of your figures. [Blank 11] [Arial 11]Table 1: Performance of OSB (Images centered on the page) EN 310: 1994 OSB/1: General purpose Minimum requirement Treatment: 600/5% Mahang Ludai Treatment: 600/7% Mahang Ludai 18MPa MOR/Major 28.60 28.41 MOR/Major 39.4 37.2 EN 310: 1994 2500MPa MOE/Major 5289 5739 MOE/Major 6079 6317 EN 319: 1994 0.28MPa IB 0.37 0.34 IB 0.52 EN 310: 1994 25% T/S 29.50 39.50 T/S 12.16

0.43 20.32 [Arial 10]Source: (Author, year)