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PeopleSoft AR/BI Process Summary Release 7.

5
7.5 BI AR Processing Order:

1. 2. 4. 5.

BIIVCSTS BIIVC000 BIBCMCHK BIIVCPN

Bill Status Change Changes NEW bills to RDY if not manually done in bills Pre-Process & Finalize Changes bill status from RDY to INP Load GL Accounting Entries Billing Budget Checking Changes bill status from INP to INV Print Portrait Invoice Requires INV status Load AR Pending Items Post all items in AR Receivables aging

3. BILDGL01

6. BILDAR01 7. ARUPDATE 8. ARAGING

7.5 Invoice Print Options:


Since BIBCMCHK does not recognize Bill Cycle or Bill Type selection parameters, invoice print options are limited to the following until PeopleSoft provides a patch: 1. Print invoice icon on bill header, which kicks off BIJOB11

2.

Print invoices using number from & to range or all invoices in the BI-BU using Generate InvoicesProcess-Single Action BIJOB11

3. Print invoices using Generate Invoices-Process-Finalize & Print-BIIVCPN with Bill Cycle and Bill Type selection parameters being valid. All RDY bills will be automatically processed every few hours through BIJOB08 using Final/Conv/Load GL/BCM/Print menu, which includes BIIVC000, BILDGL01 and BIBCMCHK.

Additional Billing Process Notes:


Due to lost print control over the BILDGL01 Accounting Entries report, supplemental queries are available in the AR nVision book tab. Bills that do not pass budget checking are kicked back from INP to RDY status. The primary reason for a BCM error is the assigned Project ChartField is past its end date. A budget checking error report is available in the AR nVision book tab. The BICURCNV Currency conversion process is not required when BIIVC000, BILDGL01 & BIBCMCHK run in job string. Instructions for BI journal entry reclass for DOA requirements are forthcoming.

02/24/12

file: ARBI Processes.doc

PeopleSoft AR/BI Process Summary Release 7.5


Program BIIVCSTS Run Control ALLJOBS Menu Selection
Manage Billing Utilities / Bill Status Change From Bill Header Icon

Comments
Can change status in bills

Purpose
Bill Status Change New Ready

Job

Invoice Print Option 1 Bill Header Invoice Print Icon Invoice Print Option 2 Single Action*

PeopleSoft created

Print invoices one at a time Set your printer in BI Operator Preferences

BIIVC000 BILDGL01 BIBCMCHK BIIVCPN

BIJOB11

BIINV1

Generate Invoices / Process / Single Action

Print All or Invoice Number Range

BIIVC000 BILDGL01 BIBCMCHK BIIVCPN

BIJOB11

Invoice Print Option 3 BIIVCPN only

ALLJOBS

Generate Invoices / Process / Finalize & Print

Use Bill Cycle & Bill Type parameters Bills must be in INV status via scheduled process BIJOB08

Final/Conv/Load GL/BCM/Print includes BIIVC000 BILDGL01 & BIBCMCHK changes status to INV Load AR from BI

Wait for scheduled BIJOB08

BILDAR01

ALLJOBS

Generate Invoices / Process / Load AR Pending Items Enter Receivables, Apply Payments or Maintain Receivables Collect Receivables / Process / Aging

Set for Post Later

Preschedule

ARUPDATE*

ARUPDATE1

Post all AR Activity & Create AR Accounting Entries

Preschedule

ARAGING*

ARAGING1

Daily Aging for online views and reports

Preschedule

FSPGJGEN

ALLJOBS

Process Financial Info / Generate Journals / Journal Generator

Use ARDEFN, BIDEFN templates

Make Journal Entries from ARBI Accounting Entries

Preschedule GL Job

If invoice does not print, verify the bill status is INV from Enter Billing Information Inquire menu. If bill is still in RDY, there is probably a BCM (budget checking error). Check the BCM nVision report for status E. * = Application Engine, Run Control must have a number. If process fails, use next number. All 7.5 ARBI jobs besides crystal run on PSUNX server.

02/24/12

file: ARBI Processes.doc

PeopleSoft AR/BI Process Summary Release 7.0

Program BIIVCSTS

Run Control ALLJOBS

Menu Selection
Manage Billing Utilities / Bill Status Change Generate Invoices / Finalize & Print Generate Invoices / Finalize & Print Generate Invoices / Load AR Pending Items Generate Invoices / Load GL Accounting Entries

Comments

Purpose
Bill Status Change New/Hold Ready

Job

BIIVC000* BIIVCPN BILDAR01

BIINV1 ALLJOBS BILDAR

Invoice date must be current

Invoice Finalization Ready Invoice Print Invoice

BIJOB1

Must use SFNT1 Server & run to file

Load AR from BI

Preschedule

BILDGL01

ALLJOBS

Load accounting entries to GL from BI

Preschedule

ARUPDATE*

ARUPDATE1

Enter Receivables, Apply Payment or Maintain Receivables Collect Receivables / Aging

Post all AR Activity & Create Accounting Entries

Preschedule

ARAGING*

ARAGING1

Daily Aging

Preschedule

FSPGJGEN

ALLJOBS

Process Financial Info / Generate Journals / Journal Generator

Make Journal Entries from ARBI Accounting Entries

Preschedule (General Ledger Job)

* = Application Engine, Run Control must have a number. If run control fails, use next number.

02/24/12

file: ARBI Processes.doc