AGENDA MAYOR AND CITY COUNCIL REGULAR SESSION MONDAY, MARCH 5, 2012 4:30 P.M.

Closed Session Monday, March 5, 2012 4:30 p.m. 6:00 p.m. Legal and Personnel Matters 1. CALL TO ORDER 2. REPORT ON CLOSED SESSION Legal and Personnel Matters 3. PRAYER AND PLEDGE 4. CALL FOR BIDS Bid Opening Eagles Landing Irrigation Pump Station 5. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION 6. APPROVAL OF MINUTES A. Work Session dated February 14, 2012 B. Regular Session #4 dated February 21, 2012 7. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL Proclamation Designating the Week of March 12, 2012 as Girl Scout Cookie Sale Program Week 8. PRIVATE EVENT PERMIT REQUESTS A. Founders Entertainment Music Festival Date Postponement to June 1-2, 2013 Presented by: Lisa Mitchell, Private Events Coordinator B. Ocean City Offshore Boat Races Sunday, May 13, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Mike Yowaiski, OPA Racing Organization C. Play It Safe Events Basketball, Dodgeball, Karaoke, Tennis and Volleyball Various Dates in June Presented by: Lisa Mitchell, Private Events Coordinator and Donna Greenwood, OC Drug and Alcohol Abuse Prevention Committee D. 14th Annual Lt. Mitch Maiorana Memorial Run-Swim-Run Saturday, July 21, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Ryan Cowder, OC Beach Patrol Chapter of the U.S. Lifesaving Association

E. 2012 17th Annual Sand Duels Soccer Challenge Saturday and Sunday, June 9-10, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Scott Westcoat, President, ASG Events, LLC F. White Marlin Festival and Crab Soup Cook-Off Request Approval for 3-Year Continuation - Adding May 10, 2014 Presented by: Lisa Mitchell, Private Events Coordinator 9. PUBLIC HEARINGS Proposed Fare Increase for West Ocean City Park and Ride Shuttle 10. UNFINISHED BUSINESS 11. NEW BUSINESS Request Approval for Caine Woods Community Association to Serve Beer and Wine at Fiesta Park Functions Presented by: Dennis Dare, President 12. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT 13. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS 14. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2012-09 to Authorize and Empower Mayor and City Council of Ocean City to Issue and Sell General Obligation Municipal Purpose and Refunding Bonds not to Exceed Thirty Four Million Seven Hundred Thousand Dollars ($34,700,000) Maximum Aggregate Principal Amount B. Second Reading Ordinance 2012-10 to Amend FY 2012 Budget C. First Reading Ordinance to Amend Chapter 102 Entitled Vehicles for Hire (to allow the taxi indicator roof light to be an ad carrier) D. First Reading Ordinance to Authorize the Sale of Certain Municipal Real Property (Mediterranean Drive street end) E. First Reading Ordinance to Authorize the Purchase of Real Property (4th Street and Philadelphia Avenue) F. Resolution Establishing Certain Maximum Taxicab Rates for Municipal Taxicabs (authorizes a motor fuel surcharge of $1.00 per fare if retail cost of regular test fuel equals or exceeds $4 per gallon based on AAA State of Maryland average)

15. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Bid Award Recommendation for Eagles Landing Clubhouse Carpeting and Flooring B. Bid Award Recommendation for Coastal Highway Median Renovations 16. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT 17. COMMENTS FROM THE MAYOR AND CITY COUNCIL

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 2 Report on Closed Session 4:30 p.m. 6:00 p.m. - Legal and Personnel Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY DATE AND TIME: PLACE: SUBJECT: VOTE: Monday, March 5, 2012 4:30 p.m. City Hall Legal and Personnel Matters UNANIMOUS OTHER: FOR: AGAINST: ABSTAIN: ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES: 1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects one or more specific individuals; 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business 3. To consider the acquisition of real property for the public purpose and matters directly related thereto; 4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities; 7. Consult with counsel to obtain legal advice; 8. Consult with staff, consultants or other individuals about pending or potential litigations; 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations; 10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination; 12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct; 13. Comply with a specific constitutional, statutory or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Monday March 5, 2012, a closed session was held on Monday, March 5, 2012 at 4:30 p.m. The following is a report of the closed session. 1. A statement of the time, place, and purpose of the closed session is attached. 2. A record of the vote of each member as to closing the session is attached. 3. A citation of the authority under the law for closing the session is attached. 4. (a) Topics of Discussion: Legal and Personnel Matters (b) Persons present: Mayor & Interim City Manager Richard Meehan Council President Jim Hall, Council Secretary Lloyd Martin Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and Brent Ashley City Solicitor Guy Ayres John Anzivino, Senior Vice President of Springsted Executive Office Associate Diana Chavis

Action(s) taken: Motion to close meeting:

H:\Wpdoc\closedsess.wpd

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 4 CALL FOR BIDS Bid Opening Eagles Landing Irrigation Pump Station

TOWN OF OCEAN CITY, MARYLAND REQUEST FOR BIDS EAGLE LANDING GOLF COURSE IRRIGATION PUMP STATION REPLACEMENT BID OPENING MARCH 5, 2012

VENDOR Mr. Charles Horvat Eagle Irrigation, Inc. 492 Manor-Harrison City Road, Suite 1 Harrison City, PA 15636 Office: 724-864-9012 Fax: 724-864-1772 Mr. George Ley George Ley Company 130 Devereux Road Glenmore, PA 19343 Office: 610-942-2210 Mr. Paul Hill Irrigation Services 1109 Pan Handle Road Bentonville, VA 22619 Office: 703-407-7791 Fax: 703-590-6419 Mr. Roy Wilson Landscapes Unlimited, Inc. 1201 Aires Drive Lincoln, NE 68512 Office: 402-423-6653 Fax: 402-423-4487 Mr. Gary Phillips Phoenix Irrigation, Inc. 546 Pinedale Drive Annapolis, MD 21401 Office: 410-573-2933 Fax: 410-573-1564 Email: gap@phoenix-irrigation.com Mr. Brian Vinchesi Irrigation Consulting, Inc. 4 Hotel Place Pepperell, MA 01463 Office: 978-433-8972 Fax: 978-433-2788 Budget Amount $168,000.00

VENDOR RESPONSE

The TOWN OF OCEAN CITY, MARYLAND is soliciting bids for:

Eagles Landing Golf Course Irrigation Pump Station Replacement
The scope of this work is as follows: The removal of the existing golf course irrigation pump station, providing the replacement pump station (including freight) which meets or exceeds the specifications contained in this bid, the installation of said pump station, the start up of said pump station in compliance with manufacturers requirements, electrical connections to provided circuit breaker, connection to existing mainline and service throughout the warranty period. This bid covers all aspects included in this golf course irrigation pump station project as stated in these bid specifications or implied as per industry standards. The irrigation pump station is located at Eagles Landing Golf Course 8828 Bald Eagle Road Berlin, Maryland 21811 On site contact; Joe Perry CGCS Golf Course Superintendent Eagles Landing Golf Course 8828 Bald Eagle Road Berlin, MD 21811 office 410-520-5408 cell 443-614-2189 email jperry @oceancitymd.gov

To be considered, your completed bid must be received by: Rick Meehan, Mayor / Interim City Manager 301 Baltimore Avenue Ocean City, MD 21842 On or before 11:00 a.m., March 5, 2012

TOWN OF OCEAN CITY OCEAN CITY, MARYLAND

BID DOCUMENT FOR Eagles Landing Irrigation Pump Station Replacement

COUNCIL JAMES S. HALL PRESIDENT LLOYD MARTIN SECRETARY BRENT ASHLEY DOUG CYMEK JOE HALL MARY P. KNIGHT MARGARET L. PILLAS

MAYOR RICHARD W. MEEHAN

CITY MANAGER RICHARD W. MEEHAN

DIRECTOR OF RECREATION & PARKS THOMAS J. SHUSTER, CPRP

BID OPENING DATE/TIME: 7 PM, MONDAY, MARCH 5, 2012

INFORMATION FOR BIDDERS

BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (herein called the TOWN), at the office of the City Manager, 301 Baltimore Avenue, Ocean City, Maryland during normal business hours until 11:00 a.m., Monday, March 5, 2012, and then opened and read aloud at the council meeting. Each BID must be submitted in a sealed envelope, addressed to Mr. Richard Meehan, City Manager. Each sealed envelope containing a BID must be plainly marked on the outside as BID for: Eagles Landing Irrigation Pump Station Replacement and the envelope should bear on the outside the name of the BIDDER, his address, and the name of the project for which the BID is submitted. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the Town of Ocean City, City Managers Office, 301 Baltimore Avenue, Ocean City, Maryland 21842. All BIDS must be made on the required BID form. All blank spaces for BID prices must be completed in ink or typewritten, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required. One lump sum price is requested for all the work described under the BID documents. A credit for the existing pump station equipment shall be provided as a deduct alternate. Eagles Landing Course reserves the right to keep the pump station. The TOWN will not consider pump station bids from Manufacturers who have not successfully manufactured at least five stations of comparable size to what is specified herein within the past three years, and who cannot be recommended by their references. The TOWN may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by the TOWN. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities or the nature of the SCOPE OF WORK to be performed. All applicable start-up, delivery charges, installation, testing, demolition, etc. shall be included in the lump sum bid. BIDS shall reflect F.O.B. Berlin, Maryland. The TOWN shall provide to BIDDERS prior to BIDDING, all information that is pertinent to, and delineates and describes the scope of the BID. The CONTRACT DOCUMENTS contain the provisions required for the completion of the work. Information obtained from an officer, agent, or employee of the TOWN or any other

person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract. The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the Agreement by the TOWN. Should there be reasons why the notice to proceed cannot be issued within such period, the time may be extended by mutual agreement between the TOWN and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement without further liability on the part of either party. The Manufacturer/Contractor must submit with their BID, the following information for the proposed pumping station: 1) Pump models, Manufacturer and curves. 2) Motor Manufacturer, HP's, and service factors. 3) Microprocessor Manufacturer. 4) Touch screen Manufacturer. 5) Relief valve size and Manufacturer. 6) Variable speed drive Manufacturer. 7) A sketch of the pump station layout. All materials dealing with the pump station including BID documents, submittals, and Operating and Maintenance material SHALL BE specific to Eagles Landing Golf Course's Irrigation Pump Station. Generic statements or non-applicable information will not be accepted and may affect the award of the bid and final acceptance of the station. The TOWN may make such investigations as it deems necessary to determine the ability of the BIDDER to perform the WORK and the BIDDER shall furnish to the TOWN all such information and date for this purpose as the TOWN may request. The TOWN reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the TOWN that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein. The CONTRACTOR shall within fourteen (14) days after the receipt of the NOTICE OF AWARD furnish the TOWN with a Performance Bond and a Payment Bond in penal sums equal to the amount of the CONTRACT PRICE, conditioned upon the performance by the CONTRACTOR of all undertakings, covenants, terms, conditions and agreements of the CONTRACT DOCUMENTS, and upon the prompt payment by the CONTRACTOR to all persons supplying labor and materials in the prosecution of the WORK provided by the CONTRACT DOCUMENTS. Such BONDS shall be executed by the CONTRACTOR and

corporate bonding company licensed to transact such business in the state in which the WORK is to be performed and named on the current list of "Surety Companies Acceptable on Federal Bonds" as published in the Circular Number 570. The expense of these BONDS shall be borne by the Contractor. If at any time a surety on any such BOND is declared a bankrupt or loses its right to do business in the State of Maryland OR IS REMOVED FROM THE LIST OF SURETY COMPANIES ACCEPTED ON FEDERAL Bonds, CONTRACTOR shall within ten (10) days after notice from the TOWN TO DO SO, SUBSTITUTE AN ACCEPTABLE bond (or bonds) in such form and sum and signed by such other surety or sureties as may be satisfactory to the TOWN. Performance and Payment Bonds shall utilize current American Institute of Architects (AIA) format. A conditional or qualified BID will not be accepted. Award will be made to the lowest responsible BIDDER. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the service shall apply to the contract throughout. Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the scope of the work requested. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID. Eagles Landing Golf Course is an existing 18-hole golf course. Manufacturing of the pump station is expected to begin immediately after award. Installation of pump station shall be on a schedule negotiated with Joe Perry CGCS and under no circumstances should the completion date be after May 24th, 2012. Start-up of the pump station will be coordinated with Joe Perry CGCS the day following installation.

SCOPE OF WORK
Project Description and Scope of Services

The removal of the existing golf course irrigation pump station, providing the replacement pump station (including freight) which meets or exceeds the specifications contained in this bid, the installation of said pump station, the start-up of said pump station in compliance with manufacturers requirements, electrical connections to provided circuit breaker, connection to existing irrigation mainline and service throughout the warranty period. This bid covers all aspects included in this golf course irrigation pump station replacement project as stated in these bid specifications or implied as per industry standards. The layout of the replacement pump station should follow the design schematic included in this bid document. Any variation would need to be approved by Joe Perry. The low BIDDER shall supply the names and addresses of major material suppliers and subcontractors when requested to do so by the Town.

Contact Joe Perry CGCS to schedule a site inspection prior to submitting the bid. Joe Perry CGCS Golf Course Superintendent Eagles Landing Golf Course 8828 Bald Eagle Road Berlin, MD 21811 office 410-520-5408 cell 443-614-2189 email jperry @oceancitymd.gov

BID FORM
Proposal of ___________________________________ (hereinafter BIDDER), organized and existing under the laws of the State of ____________________________ doing business as a/an ______________________________________________. To the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (hereinafter called the TOWN). In compliance with your Advertisement for Bids, BIDDER hereby proposes to Perform all WORK for the Eagles Landing Irrigation Pump Station Replacement in strict accordance with the CONTRACT DOCUMENTS, within. By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other bidder or with any competitor. BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT by May 24th, 2012. BIDDER further agrees to pay as liquidate damages, the sum of $1,000.00 (One Thousand dollars) for each consecutive calendar day thereafter.

BID FORM CONTINUED BIDDER agrees to supply all labor and materials described in the GENERAL SPECIFICATIONS for the Eagles Landing Irrigation Pump Station Replacement as detailed in this bid document. BASE BID I - PREFABRICATED 3 PUMP VFD TURBINE PUMP STATION To furnish and deliver a three phase, 3 pump VFD turbine pump station and appurtenances in accordance with the specifications for the lump sum price of: _____________________________________________________________________________ (Dollars) $__________________________________. (in figures)

ALTERNATE BID I EXITING PUMP STATION CREDIT To remove the existing pump station and appurtenances from the site in accordance with the specifications for the lump sum price of: _____________________________________________________________________________ (Dollars) $__________________________________. (in figures)

Pump Station Manufacturer: ________________________________________________. We have included all information with our Bid Form as required. NOTE: BIDS shall include all applicable fees.

Respectfully submitted, Date_______ _______________________________ Signature _______________________________ Address _______________________________ ___________________________________ Name Printed ___________________________________ Title ___________________________________ License Number

MANUFACTURER/CONTRACTOR REFERENCES: (VFD Turbine Pump Stations, must be as close to Ocean City, Maryland, as possible) 1. Project Name: ______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: _____________________________________________________________ Phone: ____________________________________________________________________ Year/Type of Installation: _____________________________________________________

2. Project Name: ______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

3. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

4. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

5. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

CONTRACTOR REFERENCES: (Turbine Pump Stations, must be as close to Ocean City, Maryland, as possible) 1. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

2. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

3. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

4. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

5. Project Name: _______________________________________________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Phone: _____________________________________________________________________ Year/Type of Installation: ______________________________________________________

AGREEMENT

THIS AGREEMENT is dated as of the __________ day of __________ year 2012 by and between the Mayor and City Council of Ocean City, Maryland (hereinafter) called (OWNER) and _____________________________________________________ (hereinafter) called (CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The CONTRACTOR will commence and complete the Eagles Landing Irrigation Pump Station Replacement. 2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction of the PROJECT described herein. 3. The CONTRACTOR will commence the required work by the CONTRACT DOCUMENTS in such a manner that the work will be completed no later than May 24th, 2012. unless the period for the completion is extended otherwise by the CONTRACT DOCUMENTS. 4. The CONTRACTOR agrees to perform all the WORK described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of ___________________ ______________________________ dollars ($______________________). 5. The term CONTRACT DOCUMENTS means and includes the following A. B. C. D. E. F. G. H. Information for Bidders Bid Forms Agreement Payment Bond Performance Bond Notice to Proceed Supplemental General Conditions Scope of Work

6. The Town will pay the CONTRACTOR in the manner and at such time as set forth in the Supplemental General Conditions such as amounts as required by the CONTRACT DOCUMENTS. 7. This agreement shall be binding upon all parties hereto and their perspective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in duplicate each of which shall be deemed an original on the date first above written. CONTRACTOR: TOWN:

______________________________ BY ___________________________

______________________________ BY ___________________________ RICHARD W. MEEHAN CITY MANAGER

NAME ________________________ TITLE ________________________ (SEAL)

(SEAL)

ATTEST ______________________

ATTEST _______________________

NAME ________________________

NAME _________________________

PAYMENT BOND
Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. __________________________________________________________________________________________________ CONTRACTOR (Name and Address): OWNER: SURETY (Name and Address of Principal Place of Business):

The Mayor and City Council of Ocean City, Maryland 301 Baltimore Avenue Ocean City, MD 21842

CONTRACT Date: Amount: Description:

BOND Bond Number: Date (Not earlier than Contract Date): Amount: Modifications to this Bond Form:

Surety and Contractor, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Payment Bond to be duly executed on its behalf by its authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL Company: Signature: _________________________ (Seal) Name and Title: SURETY

_____________________________________________(Seal) Suretys Name and Corporate Seal By: __________________________________________ Signature and Title: (Attach Power of Attorney)

(Space is provided below for signatures of additional parties, if requires.) Attest: ________________________________________ Signature and Title:

CONTRACTOR AS PRINCIPAL Company: Signature: _________________________ (Seal) Name and Title:

SURETY

_____________________________________________(Seal) Suretys Name and Corporate Seal By: __________________________________________ Signature and Title:

EJCDC No. C-615 (2002 Edition)

Originally prepared through the joint efforts of the Surety Association of America, Engineers Joint Contract Documents Committee, the Associated General Contractors of America, the American Institute of Architects, the American Subcontractors Association, and the Associated Specialty Contractors.
H:\10000\13800\Specs\INTRANET VERS\C-615.doc 00615-1 September, 2005

NOTICE TO PROCEED

To:

Date:

Project: Eagles Landing Irrigation Pump Station Replacement You are hereby notified to commence WORK in accordance with the Agreement dated _______________ on or before _______________. The date of completion of all WORK is therefore: May 24th, 2012.

MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND By: ___________________________ Richard W. Meehan, City Manager

ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged by ________________________________________________________________, this the _______________ day of ______________________, 20_____. By_______________________________ Title _____________________________

Supplemental General Conditions I. The payment for furnishing, delivering, installing and testing pumps, motors, wiring and controls will be made as follows: 1. 90% NET 30 days upon invoicing after arrival of the pump station on site providing on visual inspection the pump station is undamaged and includes all proper equipment, safeties, etc. as outlined in these specifications. 8% NET 30 days upon invoicing and successful acceptance of the pump station performance and training of Eagles Landing Golf Course personnel has been completed. 2% NET 30 days upon invoicing providing any defects have been corrected and adjusted and all Operating and Maintenance binders have been received and approved.

2.

3.

II.

For purposes of Town of Ocean Citys payments to the Manufacturer/Contractor, Joe Perry CGCS will determine the acceptance of work completed under this Contract. A determination made by Joe Perry CGCS in good faith shall be final and binding. Final acceptance of the work will be considered when the pump station is operating to the satisfaction of Eagles Landing Golf Course. The station will be accepted as a whole and not in parts. Final payment will be provided when the Manufacturer/Contractor has demonstrated to Eagles Landing Golf Course that all claims arising from the agreement including claims by suppliers and subcontractors have been released and the Manufacturer/Contractor has delivered and had approved all Maintenance and Operating Manuals as specified. The Manufacturer/Contractor or any subcontractor shall perform all work with labor, which will work harmoniously with other elements of labor involved in the construction of the project. The Manufacturer/Contractor must insure that all employees, subcontractors, suppliers and visitors to the project remain only in authorized areas. The Manufacturer/Contractor shall use his best efforts to ensure that all employees, suppliers, and visitors do not negatively impact on any services being provided to or work being performed in or about Eagles Landing Golf Course. All work shall be done in accordance with NEC, Maryland and Worcester County Codes. The Manufacturer/Contractor shall comply with all United States, Maryland and Worcester County laws regarding hazard communications and disposal of hazardous waste. Copies of Material Safety Data Sheets for all hazardous materials brought on site shall be provided to Joe Perry CGCS. All electrical work shall be in compliance with the current edition of the National Electric Code (NEC).

III.

IV.

V.

VI.

The Manufacturer/Contractor shall be responsible for and protect his equipment and materials stored at the golf course against damage by fire, theft, vandalism or other causes until the Contract is complete and the installation accepted. The successful Manufacturer/Contractor will be required to deliver, install and test the proposed pump station under the following requirements: 1. The pump house area must be left in a clean and safe condition at the end of each work day. "clean and safe" will be at the discretion of Joe Perry, CGCS. The Manufacturer/Contractor shall appoint a supervisor who shall be responsible for all safety measures, as well as for compliance with all applicable governmental laws, ordinances, rules and regulations. Any necessary building access must be arranged 24 hours in advance with Joe Perry CGCS. Manufacturer/Contractor, employees and visitors to the site are expected to maintain an appropriate appearance at all times while working on the site. Shirts must be worn at all times. No work will be allowed on Saturdays, Sundays or Holidays.

VII.

2.

3.

4. VIII.

The omission of any material from this specification is not to be interpreted to the effect that omitted material will not be furnished by the Manufacturer/contractor. All material and labor, unless specifically indicated as being furnished by others, must be furnished and installed by the Manufacturer/Contractor under the signed agreement. Joe Perry CGCS will punch list the pump station immediately after start-up. Joe Perry CGCS will advise the Manufacturer/Contractor whether or not such work has been completed in accordance with the Contract Documents. When the Manufacturer/Contractors work and submittals have been fully completed in accordance with the Contract Documents, Town of Ocean City will authorize final payment.

IX.

PUMP STATION TECHNICAL SPECIFICATIONS

PART I -- GENERAL 1.01 RELATED DOCUMENTS A. The AGREEMENT and SUPPLEMENTAL CONDITIONS apply to the work of this Division, as well as the sketch.

1.02

WORK INCLUDED A. Provide, deliver, install and test a totally automatic, prefabricated, three pump, variable speed, vertical turbine pump station as outlined in these specifications. Main electrical connection shall be by the Manufacturer/Contractor. This work shall consist of installation of a single conduit from the supply point disconnect at the pump house circuit breaker panel to the pump station and bumping of pump motors for proper rotation. Local permitting and inspection/approval will be the responsibility of Eagles Landing Golf Course. All pump station wiring, including motor connections, pressure transducers, level controls and flow meters shall be by the Manufacturer/Contractor. The omission of any material from this specification is not to be interpreted to the effect that omitted material will not be furnished by the Manufacturer/Contractor. All material and labor, unless specifically indicated as being furnished by others, must be furnished and installed by the Manufacturer/Contractor under the signed agreement.

B.

C.

D.

1.03

QUALITY ASSURANCE A. Award of a Contract for the work of this Division shall be contingent upon approval of the pump station Manufacturer/Contractor by the Town of Ocean City after review of their qualifications. Pump station Manufacturer and Contractor shall each furnish proof of having at least five (5) years experience in the manufacture, start-up and adjustment of flow based microprocessor controlled variable speed pump stations of this size and scope. A list of five (5) past projects within the last 3 years comparable to the size specified herein, including names and phone numbers of owners/operators of comparable stations shall be submitted. The references must be as geographically close as possible to Ocean City, Maryland. Applicable requirements of accepted Standards and Codes shall apply to the work of this Division:

B.

C.

1. 2. 3. 4. 5. 6. D.

American Society of Testing & Materials (ASTM) National Electric Code (NEC) Institute of Electronic and Electrical Engineers (IEEE) Underwriters Laboratory (UL) Occupational Health and Safety Administration (OSHA) American Society of Irrigation Consultant (ASIC)

All control system, drive equipment and other electrical equipment and the manner in which they are installed shall conform to the latest National Electric Code.

1.04

TESTS A. The Manufacturer/Contractor shall perform all tests on the pump station in the presence of Joe Perry. See applicable paragraphs under Part III, EXECUTION, this Division.

B. 1.05

SUBMITTALS A. Product Data: The successful Manufacturer/Contractor shall submit three (3) copies of the following Manufacturer/Contractors catalog cut/equipment data. All submittals shall be marked-up to indicate features/capacities/sizes/etc. as they apply to this project: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. B. Turbine Pumps Submersible Pump Variable Speed Drive Control Panel Touch Screen Flow Meter Check Valves Isolation Valves Pipe and Fittings Air Relief Valves Microprocessor Controller Pressure Relief Valve Motors Pressure Transducer Relays Grounding Equipment Monitoring and Communication Equipment Miscellaneous Materials

A complete pump station submittal including wiring circuitry with all terminals, components and wiring identified shall be provided for approval before manufacturing is begun.

C.

Maintenance and Operating Instruction Manuals - three (3) complete manuals -shall be furnished to Joe Perry at the completion of the project. These Manuals shall be in the form of 3-ring binders and shall contain all Operating and Maintenance Manuals for all the mechanical equipment outlined above.

1.06

DELIVERY, HANDLING AND STORAGE A. Pack, ship, deliver, set and test pump station in such a manner as to protect it from damage due to weather, vandalism, theft, shipping or other cause. Pump station and all components shall be shrink wrapped or tarped during shipping. Any imperfections in the station due to failure to protect the station and its components during shipping shall be repaired to the satisfaction of Joe Perry at no additional cost to Town of Ocean City. Manufacturer/contractor shall be responsible for arranging and paying for all equipment or services needed to deliver, set, install and test the pump station. Manufacturer/Contractor shall be responsible for coordination of delivery of the pump station on a schedule negotiated with the Joe Perry. The Manufacturer/Contractor will be responsible for technical start up. Manufacturer/Contractor shall visit the site and determine the size crane needed to install the pump station into the existing pump house and how to access the pump house location. Eagles Landing Golf Course shall be responsible for building addition and renovations.

B.

C.

D.

E.

1.07

WARRANTIES A. Pump station Manufacturer/Contractor shall warrant all materials and equipment to be free of defects for a period of one (1) year from the date of final acceptance or 18 months after shipment, whichever occurs first. B. Pump station Manufacturer shall be responsible for coordinating warranty on all items, whether or not of their manufacture. Warranty shall be one contact, which is the manufacturers authorized service center regardless of equipment Manufacturer. B. In addition, where equipment Manufacturers offer extended warranties, pump station Manufacturer shall honor the material guarantee to the full extent of the Manufacturers Warranty Statement.

1.08

MAINTENANCE AND OPERATING INSTRUCTIONS A. The bid shall include an allowance for sixteen (16) hours of instruction (two separate visits) of Eagles Landing Golf Courses personnel at completion of

Check/Test/Start-up/Adjust operations. Joe Perry shall set dates of final test and training. Pump station testing and instruction shall be provided as per the specifications. B. Upon application for acceptance and final payment, three (3) three-ring binders titled MAINTENANCE AND OPERATING INSTRUCTIONS FOR EAGLES LANDING GOLF COURSES IRRIGATION PUMP STATION, shall be submitted for review and approval. The Maintenance & Operating Manuals shall contain: 1. A complete set of original "Approved" submittals of all pump station equipment; A complete set of operating instructions for each item of pumping, control, drive and safety equipment. A complete set of maintenance instructions for each item of pumping, control, drive and safety equipment. A copy of the pump station schematic and record drawing. A copy of the suggested flow and pressure settings for the various control equipment for the station. A complete set of pump curves for the pumps installed with the operating points and operating curves highlighted.

2.

3.

4. 5.

6.

C.

Binders shall be divided into sections with table of contents and index dividers.

PART II -- PRODUCTS 2.01 GENERAL A. All materials to be incorporated in the pump station shall be new, without flaws or defects and shall conform to all standards set forth in these specifications and as approved by the Owners Representative. Pump station to be installed by the Manufacturer/Contractor on existing wet well in the existing pump house. Station shall be set into existing building through the roof. See attached dimensional sketch of existing pump house. Roof shall be removed and replaced by the Manufacturer/Contractor with the crane being used to remove the old pump station and install the new pump station. Roof is attached to the pump house building with 4 bolts. The power supply, three phase, 480 volt, 60 hertz, 200 amps is existing and shall be upgraded to 400 amps by the Town of Ocean City. Power shall be brought to

B.

C.

D.

the pump station control panel from the new circuit breaker provided by Eagles Landing Golf Course by the Manufacturer/Contractor. E. The pump station is to be completely, wired, piped, painted, and tested before leaving the factory. The pump manifold and piping shall be tested at 150% of maximum pump pressure and be leak and drip free. The electrical components shall be tested at the rated voltage and the control circuits shall be tested in simulated conditions. No pressure gages, pressure switches, water activated devices, or water lines of any sort shall be installed inside of any electrical control panel. The pump station shall be pre-fabricated on steel skid plates to support components and to serve as a mounting base. The pump station skid shall be manufactured so that it and the pumps can be installed in place with a crane. Lift points shall be indicated to unload and set the station. Pump station shall be installed in existing building through the roof. Existing single door is 35 inches wide. Existing pump station shall be removed by the pump station Manufacturer/Contractor. All building demolition and repair work except roof shall be performed by Eagles Landing Golf Course. All pumps shall operate at a discharge head of 277 feet (120 psi) as they exit the station. Main pumps shall be two (2) approximately 750 gpm, not to exceed 75 horsepower each. Jockey pump shall not exceed 5 Hp. Existing pump station wet well is approximately 12 feet deep. The entire station shall be UL Listed as a packaged pump station. Pump station shall be as manufactured by Xylem Flowtronex or approved equal.

F.

G.

H.

I.

J. K. L. 2.02

CONSTRUCTION A. All nuts, bolts, washers and fasteners shall be zinc or cadmium plated for corrosion resistance. Anti-corrosion washers to be used on each side of fasteners. All piping within the pump station shall independently supported. Pumps and other equipment shall not be used to support the pipe. Pump station construction shall be of the modular form utilizing a steel base with minimum 3/16 inch checkered steel plate and minimum 6 inch heavy weight channel iron base structurally adequate to support the pumps, piping and electrical equipment as a single integral assembly. Deck plate shall be 100% seal welded to main structural members.

B.

C.

D.

A raised pump pedestal covered with 1 inch smooth steel plate shall be provided for pump and motor installations on the pump station. Smooth plate shall be 100% seal welded to main structural members. Pump station discharge header shall be constructed from Schedule 40 standard weight steel of suitable design flow so that the velocity does not exceed 15 feet per second. The header shall be constructed with 150# cast iron flanged, victaulic, or welded fittings as required for valved connections to pump discharge header. Pump station to connect to irrigation system with 12 inch x 10 inch mechanical joint connection. Pressure relief discharge is to be connected to the wye strainer flush and shall be piped off the skid and outside the building back into the pond a minimum of 50 feet away from the intake screen and piping. All discharge pipe shall be steel through the wall of the proposed addition to outside of the building footprint. Attach main discharge pipe to existing shortened 10 inch PVC mainline pipe. Pipe wye strainer relief to pond as specified. Wet well hatch shall be made of 3/16 inch deck plate.

E.

F.

G. 2.03

VERTICAL TURBINE PUMPS A. The entire pump assembly including the bowl assembly, column and shafting shall be of a single United States manufacture. The pump Manufacturer/contractor shall have a network of service centers and pump technicians to handle service, repair, and the handling of warranty procedures. Bowl assemblies including suction case, intermediate bowls and discharge bowls shall be cast iron. Closed impellers shall be of bronze construction and statically balanced. Impellers shall have perihedral seals to provide vertical cylindrical and horizontal surface impeller sealing. This seal shall prevent pump shaft stretch from affecting pump performance. Impellers shall be adjusted vertically by means of an adjusting nut located at the top of the shaft. Pump bowl assemblies shall be as manufactured by Xylem Goulds or approved equal. The pump suction case shall incorporate vanes to guide fluid and have a "flare" to minimize shock and entrance losses. Pump shafts shall be turned, ground and polished stainless steel, 416 AISI alloy with 100,000 psi tensile strength. The pump shafts shall meet the requirements of size, horsepower rating, smoothness and straightness tolerances of ANSI B58.1, Section 4.2, Table 4. The shafts are to be supported by bearings above and below each impeller. The suction case bearing, constructed of bronze alloy, shall stabilize the bottom of the pump shaft and provide accurate alignment of all impellers. The bearing shall be a minimum of five shaft diameters in length and shall have a bronze collar immediately above to prevent abrasives from entering the bearing.

Pump strainers shall be galvanized heavy basket type, corrosive resistant. The open area of the strainer shall not be less than five times the suction bell inlet area. Discharge column pipes shall conform to ASTM A106 standards. Column ends shall be machine faced to provide a butt fit between column sections to maintain alignment throughout pump column assembly. Discharge column piping shall be furnished in interchangeable sections with flanged or threaded couplings. Line shafts shall be polished steel utilizing non-corrosive sleeves at each bearing. Line shafts shall have steel couplings with left hand threads. Stainless steel shaft as discussed above shall be used when passing through the stuffing box. The discharge head shall support the entire pump assembly and shall be an open style head. The discharge header shall be fabricated steel constructed with a minimum 60,000 psi tensile strength with a safety factor of 5 to 1 to provide maximum strength. The discharge header shall be not less than 275 psi and be flanged with the top diameter matching the diameter of the motor base to evenly distribute the load. Header shall be tested to 413 psi. Discharge header shall be equipped with a drain for the stuffing box leakage. No leakage is allowed to run onto the skid. Pipe leakage from stuffing box back into wet well. The header shall include, along with a stuffing box, a gland, bypass line, bronze bushing, packing and water slinger. (No grease or Teflon type packing boxes shall be approved.) Milithium disulfite based packings are preferred. Packing shall be compressed around shaft by an adjustable two piece gland. Dual bypass tubing shall be included for proper packing lubrication and cooling. Discharge head shall incorporate an integral air separation chamber allowing air to be discharged through an air release line mounted on top of the head. Pump shall have a relief line to relieve water to prevent the pump from over-heating during shut-off conditions. Discharge from the relief lines shall be piped back to the wet well. Pumps shall have a 11 foot set from the bottom of the strainers to the top of the pump pedestal skid support. Manufacturer/contractor/Contractor shall coordinate set with Joe Perry before assembling pump shafts. Minimum pump efficiency shall be 84 percent. 2.04 VERTICAL TURBINE MOTORS A. The motors shall be of U.S. manufacture, 1800 RPM, 3 Phase, 480 volt inverter rated for 60 cycle, 40 degree C ambient, continuous performance. Pump motors shall be squirrel cage induction type vertical hollow shaft motors with rodent screens, conforming to the latest standards of the current American National Standard Association including rating, characteristics, and tests. The pumps and motors shall be connected by a bolt-down coupling located in the motors. The motors temperature rise shall conform to NEMA MG-1-12.42 for Class F installations. The motors shall have a thrust bearing of significant rating to carry

the weight of all rotating parts and the hydraulic thrust of the pump. Bearing should be sized for a minimum life of 5 years. Motors shall be equipped with a non-reverse ratchet to protect the pumps from reverse rotation damage caused by a check valve failure or incorrect electrical phasing. The motors shall be sized so that the maximum possible load developed under all pumping conditions specified will not exceed the nameplate horsepower. Pumps designed with the motors running in their service factor at design point will be rejected. The pump station Manufacturer/contractor shall provide on each pump motor a 120 volt, single phase space heater of ample size to prevent condensation within the motor. The space heater shall be de-energized when the motor is running. Minimum motor efficiency shall be 94.1 percent. Main horsepowers shall not exceed 75 horsepower. 2.05 SUBMERSIBLE PUMP AND MOTOR A. Pump station skid shall include a multistage turbine type submersible pressure maintenance pump capable of pumping minimum 50 gpm at 277 feet as it leaves the station. Minimum pump efficiency shall be 65 percent. Pump shall include 100,000 psi stainless steel shaft, type 416 with water lubricated bronze suction, discharge and intermediate bowl bearings. Impellers shall be stainless steel. The bowls shall have vitra glass lined waterways for maximum efficiency and wear protection. The inlet area shall have a net open area of at least four times the eye area of the impeller. Submersible pump shall be as manufactured by Goulds, Grundfos or equal. The submersible motor shall meet NEMA standards and operate within the nameplate horsepower for any point on the operating curve, minimum of 5 horsepower. The motor shall be of corrosion resistant construction, 316 stainless steel shell, splines stainless steel shaft, cast iron end bells, hermetically sealed windings, Kingsbury-type thrust bearings, pressure equalizing diaphragm, removable water-bloc lead connector and CSA recognized. Motor shall be as manufactured by Franklin. The Manufacturer/contractor shall use a properly installed submersible splice kit to connect to the submersible motor. The power cable shall be CSA Listed, type TW rated for 600 volts with ground wire. Bottom of pressure maintenance pump shall be installed minimum 6 inches, and maximum 8 inches, from top of wet well floor.

B.

C.

D.

2.06

VARIABLE SPEED DRIVE

A.

The invertor Manufacturer shall have a minimum of 5 years experience in invertors and shall have a minimum 4 years experience with IGBT transistors used with the drive to produce the output PWM waveform, allowing quiet motor operations. The adjustable speed invertor shall be a pulse width modulated (PWM) design that has a carrier frequency of 3KHZ or higher so no acoustic noise will be produced onto the motor. The adjustable speed drive shall generate a sine-coded, adjustable voltage/frequency three phase output for complete speed control of any NEMA B VAV duty squirrel cage induction motor. The adjustable speed drive shall maintain a 120% current overload capability for sixty seconds with automatic stall prevention and boost to prevent a nuisance tripping during load or line side transient conditions. The adjustable speed drive shall maintain a power factor of not less than 0.95 throughout its speed range. The adjustable speed drive shall have the following basic design: 1. Converter shall consist of a modular assembly consisting of diode rectifier and capacitor assembly which will first convert, then filter and maintain a fixed DC voltage source from the fixed voltage and frequency input. 2. Invertor shall use Insulated Gate Biopolar Transistor (IGBT) with a minimum rating of 1000 VDC on 480 VAC controls to invert the converter fixed DC voltage into a sine-coded pulse width modulated output. 3. Control logic shall consist of a single printed circuit board for all horsepower sizes and incorporate an 8 bit or larger, microcomputer central processing unit to control all invertor, converter, base drive and external interface functions. 4. Terminal strip for input and output signals must be provided. 5. Drive to be mounted in the high voltage control panel.

B.

C.

Adjustable speed drive to include, as a minimum, the following design features as standard: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 3KHz or higher sine-coded, pulse width modulated output Eight bit microcomputer control logic Maximum and minimum speed adjustment capability Controlled speed range of minimum 20:1 Overload capability of 120% for 60 seconds, 110% continuous Process follower 4-20m ADC, 0-5 VDC, 01-10 VDC or 0-135 ohm resistance input Minimum of three selectable output frequency ranges Sixteen selectable volts/hertz patterns A four segment digital readout displaying frequency, status, percent current, percent voltage and percent response signal Current limiting circuit Coast or ramp to stop Electronic reversing Adjustable acceleration and deceleration Fault indicators

15. 16.

Fault contacts The drive shall have an open-collector output signal to indicate when the drive's output is at maximum and minimum speed

D.

Adjustable speed drive shall have as a minimum the following protective features: 1. 2. 3. 4. 5. Ground fault protection Thermal motor overload relay Current limit adjustable from 60% - 100% Current limited stall prevention during acceleration, deceleration and run conditions Automatic restart after momentary power loss or over voltage. The drive shall not restart into faults other than over voltage, under voltage, or over current due to acceleration rate set to fast, because other faults, such as over current to blown transistor or a short circuit on the output, could cause damage to the invertor. No restart into ground fault. Start into a rotating motor. Fault indicators shall indicate the following fault conditions. Faults should be displayed by flashing on the LED display on the front panel of the invertor. When a fault occurs, the drive shall have built in diagnostic functions that assist in determining the cause and source of the fault. The drive shall also indicate the level of current and voltage and the frequency at the time of the fault. a. over current while running b. over current on output c. internal short circuit d. overload e. over voltage during deceleration f. over voltage due to power surge g. over temperature h. control function error i. ground fault DC bus discharge indicator. The drive must have a visual indication that is visible with the door closed as to whether hazardous voltage still remains on the DC bus so servicing technicians may avoid exposing themselves to dangerously high voltage. Current limiting DC bus fuses. Isolated operator controls. Phase-to-phase short circuit protection. High speed current limiting fuses before drive. Contactors in front of drive.

6. 7.

8.

9. 10. 11. 12. 13. E.

The adjustable speed drive shall have the following adjustments available: 1. 2. 3. 4. Acceleration - 0.1 to 300 seconds. Deceleration - 0.1 to 300 seconds. Volts/hertz adjustments. Maximum frequency range.

5. 6. 7. 8.

Minimum frequency (0 to 100% speed). Maximum frequency (0 to 100% speed). Carrier frequency (3KHZ to 16KHZ). Bias and gain adjustment for 4-20mA, 0-5VDC, 0-10VDC follower. (Can be direct or indirect acting).

F.

The adjustable speed drive shall be designed to operate within the following environmental and service conditions: 1. 2. 3. 4. 5. 6. 7. Ambient service temperature: -10 C to 40 C Ambient storage temperature: -20 C to 60 C Humidity: non-condensing to 90%. Altitude to 3300 feet. Service factor: 1.1. Input voltage: 380/480VAC +/- 10% for 480VAC series. Input frequency: 50/60 hertz +/- 3%.

G.

The adjustable speed drive shall be subject to the following parameters and tests: 1. All integrated circuits (TTL) and all components used for circuit board construction shall be tested to an acceptance criteria of 0.5% AQL (Accepted Quality Level). 2. In-circuit testing of all printed circuit boards shall be conducted to insure proper mounting and correct value for all components. 3. Final printed circuit board assemblies shall be functionally tested via computerized test equipment where all tests and acceptance criteria are preprogrammed and test results are stored as detailed quality assurance data. 4. All fully assembled controls shall be combined-tested for performance and functionality at the Manufacturer/contractor's factory with fully loaded VAC rated induction motors. The combined test data shall then be analyzed to insure adherence to quality assurance specifications.

H.

The adjustable speed drive shall be designed and built to the following standards: 1. 2. 3. CSA Listed NEMA listed IEEE 587

I.

The adjustable speed drive shall be provided with a set or reverse contactors for connection of a two position key switch in the pump station control panel door to safely transfer the motors from line, or from line to drive at zero speed. The invertor may be programmed locally from a standard front mounted programming panel or through a serial communication port. The variable frequency drive shall have an internal DC link choke to prevent electrical noise from the drive to power source.

J.

K.

L.

Invertor Manufacturer shall have the following available: 1. 2. 3. Service engineer Training/Service schools 24 hour phone service

M.

The 75 horsepower drive shall have the capability of transferring between the two main pumps on each pump cycle. The drive Manufacturer shall be ABB 500 Series or approved equal.

N. 2.07

RELIEF VALVE A. A pressure relief valve shall be installed downstream of the pump station pumps. The valve is to relieve pressure in excess of system pressure and is to protect the irrigation system against surge on closing. The valve shall seal by means of a corrosion-resistant seat and resilient, rectangular seat disc. These and other parts shall be replaceable in the field; all such service and adjustments to be possible without removing the valve from the line. The stem of the valve shall be guided top and bottom by integral bushings. The control valve and its pilot control system shall contain no packing glands or stuffing boxes. The diaphragm shall not be used as a seating surface nor shall pistons be used as an operating medium. All internal and external ferrous surfaces shall be coated with a high-quality, two part epoxy primer; the exterior to then receive a coat of baked enamel paint. The valve, with appropriate pilot valve in place, shall be operationally and hydrostatically tested prior to shipping and shall carry a one year warranty against failure due to defects in workmanship or materials. Relief valve to be flanged, minimum 150# cast iron. Valve shall be sized for full discharge capacity of the pump station, intermittent service. B. Ball valves and flow strainers shall be installed on all copper tubing for filtering and isolation of CRL's, etc. Discharge from the relief valve shall be piped to the edge of the pump station skid and to the outside of the building through a painted steel return line of proper size securely fastened to prevent movement. The line shall then change to PVC and discharge back into the pond away from the intake a minimum of 50 feet and may be incorporated with the wye strainer discharge. Pressure relief valve shall be as manufactured by Cla-Val or equal.

C.

D.

2.08

CHECK VALVES A. Check valves to be flanged, 150# rated, center pivot, spring loaded, non-slam, silent type cast iron check valves. Sealing surfaces shall have resilient Buna-NRubber as manufactured by Val-Matic or approved equal. Pressure loss is not to exceed 2.5 psi at full discharge capacity. Check valve shall be mounted directly to discharge header for all pumps. Butterfly, ball or swing type check valves shall not be approved for installation including for the pressure maintenance pump. Pressure maintenance pump shall have a skid mounted check valve in addition to any in the pump.

2.09

ISOLATION VALVES A. Isolation valves shall be installed on all individual pump discharges, pump station discharge and pump station relief valve. Valves shall have lever handle. Latch lock or manual gear operator type butterfly valve shall be installed for relief valve isolation. Pressure rating shall be 200 psi. Trim shall include stainless steel stem, bronze or nickel coated iron streamlined disc, and full faced resilient seats. Butterfly valves to be as manufactured by Victaulic, Watts or equal. Isolation valve for submersible pump shall be a ball valve; chrome plated, full port, U.S. manufacture and 600 WOG. Ball valve is to be as manufactured by Apollo, Boston or approved equal.

B.

2.10

FLOW METER A. Pump system shall include a flanged magnetic flow meter having the ability to report the gallons per minute being pumped and the totalized flow volume to the control panel. Flow meter shall read flows from 0-40 fps with a worse case accuracy of 0.5% at 1.3 fps or greater. Flow sensor shall be installed according to Manufacturer's recommendations. Flow sensor to be as manufactured by Krohne or approved equal.

2.11

PRESSURE TRANSDUCER A. Pressure transducer shall be utilized for providing all pressure signals for the pump control logic. Pressure transducer shall be a solid-state bonded strain gage type with an accuracy of plus/minus 0.20% and constructed of 316L stainless steel. Transducer shall be rated for system discharge pressure as shown on technical data sheet, and shall provide gauge pressure output, rather than an absolute. Pressure transducer shall be 4-20mA analog type with 7- 33 VDC supply range. Pressure transducer shall have a stainless steel diagram and 200 psi burst pressure rated for submersible applications. Transducer shall also have built-in surge protection.

B.

C.

Transducer shall have a inch NPT welded pressure port adapter for installation into water piping. Transducer shall measure pump discharge pressure and have a range of 0-250 psi gauge. The pressure transducer shall be as manufactured by Gems or approved equal.

D. 2.12

PIPE AND FITTINGS A. All pump station pipe and fittings shall be welded seamless, steel flanged or victaulic connected standard steel pipe conforming to ASTM and AWWA Standards and shall be pressure tested to 150% of maximum pump pressures. The piping shall be sized so that velocities in all piping on the discharge side remain below 15 feet per second. The pipe shall be sized to minimize velocities while keeping the accuracy of the flow meter at low flows. All welded joints are to be welded by a certified welder and to conform to ASTM Specification A234 (no threaded joints will be accepted). Flanged joints to be Class 150 forged steel flanges, unless otherwise specified. All piping is to be independently supported and shall not exert a strain on pump, valves or other fittings. Piping for submersible pump shall be minimum 2 inch, Schedule 40 steel. Irrigation discharge piping shall be minimum12 inch, welded seamless standard steel pipe mechanical joint connected to existing 10 inch PVC mainline outside of the future building footprint.

B. C.

2.13

WYE STRAINER A. An iron body flanged wye type strainer having a working pressure of 175 psi shall be part of the pumping station. The screen in the strainer shall be made from AIAI 304 perforated stainless steel reinforced for liquid service, with 1/16 inch screen. The strainer shall have a bolted cover flange machined to securely receive the screen, and the screen shall be positively secured in both the body and cover flange. The strainer should be sized so that "the clean" pressure drop is no more than 3.0 psi as manufactured by Watts Regulator or equal. Provide a 2 inch manual ball valve for wye strainer relief. Discharge from the wye strainer shall be piped to the edge of the pump station skid and to the outside of the building through a painted steel return line of the proper size and securely fastened to prevent movement. The line shall then change to PVC and discharge back into the pond away from the intake a minimum of 50 feet and may be incorporated with the relief valve discharge.

B. C.

2.14

DRAINS A. 1/4 inch ball valves are to be used as drains at any possible low point in the station. Pipe water from drains to wet well through firmly secured flexible Type L copper tubing.

2.15

GAUGES A. All pressure gages on the station shall be of the same size (3-1/2 inch) and scale, 0-200 psi or as required. Gauges shall be glycerin filled with an accuracy conforming to ANSI Grade B or greater with stainless steel back and bronze internal. Gauges shall be provided minimum before the relief valve and on the main discharge piping after the relief valve. Pressure gauges shall be installed on test cocks or inch ball valves to facilitate servicing. Valve shall be as manufactured by Wika or approved equal.

2.16

AIR RELEASE VALVES A. Air release valves shall be mounted on/in the pump discharge headers. Valves shall be sized to vent all the air from the pump column on start-up and let air in on shut-down.

2.17

HIGH VOLTAGE CONTROL PANEL A. Enclosure to be NEMA 4, 12 gauge steel minimum. The panel as a unit shall be UL Listed. Units constructed of UL components in lieu of UL Listing shall not be accepted. Door gasket seals shall be close-cell neoprene sufficient to protect interior components from weather and dust. Electrical panel doors shall be constructed of 12 gauge steel with locking screws and latches. All internal components of the enclosure shall be mounted and secured to removable back panels. Mounting screws for the components shall not be tapped into the panel enclosure. All panel penetrations shall be laser cut and must maintain NEMA 4 integrity. All wiring within and interconnecting the panels and pumps shall be complete. Wiring troughs and cable raceways shall be self-contained within the enclosures and no external cable trays or wiring troughs will be permitted. Fuses shall be fast acting, low peak, current limiting action and shall have interrupting capacity (A.I.C.) as required for motor horsepower per the National Electrical Code. B. A drive bypass feature shall be installed in the panel to operate main pumps if drive failure occurs. The bypass shall contain across the line starters and reversing contactors. Appropriate controls and starters for this purpose shall be installed in the high voltage control panel for the two main pumps. Starters shall be Allen-Bradley or approved equal. An air to water heat exchanger unit shall be installed on one side or back of the panel. The forced water heat exchanger is responsible for maintaining good working temperatures within the panel. The heat exchanger shall be installed on its own electrical circuit breaker or fuses included in the high voltage control panel. Across the line starters shall be included for lag and pressure maintenance pump. The starters shall be protected on each power leg by a time delay fuse of the

C.

D.

needed amperage and have a reset button. Motor starter coils shall be 120 volt operated. Overload relays shall be ambient-compensating, differential-tripping type installed on each power leg and shall be set to trip at 105% of motor full load current rating. Motor over-loads shall be manual reset only. Starters shall be horsepower rated and conform to the standards and recommended practices of NEMA as manufactured by Allen Bradley or approved equal. E. High voltage control panel shall include window to view the drive digital readout through the door. Maintain NEMA integrity.

2.18

MAIN STATION DISCONNECT A. A fused three pole, knife or rotary type main station disconnect shall be mounted in the high voltage control panel to completely isolate the electrical system from the incoming power. The disconnect shall conform to all NEC requirements. The main station disconnect shall have an operating handle on the front or side of the panel. Rotary handles shall include actuator supports to enhance alignment. Station shall also have a separate wall mounted circuit breaker provided in the pump house to turn off all electric power to the pump station and pump house, provided by Eagles Landing Golf Course.

2.19

CONTROL/DISPLAY PANEL A. Panel shall be NEMA 4 separate or combined with the high voltage panel in accordance with NEC and not less than 12 gauge steel and equipped with animpact-resistant, gasketed door. The door shall have a draw-tight locking screw latch. The incoming power shall be isolated by means of a circuit breaker or fused disconnect. The entire pump station control panel and the manner in which it is installed shall be UL Listed. One or more industrial grade programmable logic controllers shall handle all control logic. The PLC(s) shall provide demand controlled sequential pump start-up, shutdown and safety features through pressure sensing, flow sensing and voltage sensing devices. An LED visual status light is provided for each I/O point to indicate on/off status. PLC shall be provided with a built in non-volatile EEPROM chip. All PLCs shall have a built in clock calendar and shall communicate via the internal-100 megabit Ethernet network. PLC shall possess a minimum of 1.5 megabytes of total memory and shall meet the following usespecific memory requirements: 256k for inputs, 256k for outputs, 512k available for programming and 256k used as data space. The PLC shall be as manufactured by WAGO or equal. The pump station shall include a NEMA 4, 320 x 240 resolution, 64K color touch screen display mounted on the control panel door. This device shall allow the operator to view and selectively modify all registers in the PLC. The unit shall store its messages in non-volatile memory. The human machine interface device shall incorporate password protection for protecting data integrity. The device shall allow display and modification of all timers, set points, lockout times, etc.

B.

C.

The device shall communicate with the PLC through the internal Ethernet network. D. Control software shall be parameter driven, fully documented, and allow user to easily change all operational parameters. Standard control features and equipment which need to be included as a minimum are as follows: 1. Panel face switches and lights: Controls shall be designed so operator can discretely start and stop all pumps in all modes of operation including manual mode, operator interface failure, VFD bypass and PLC bypass modes with enclosure doors closed and disconnect switch fully engaged. Enclosure shall include the following switches/ or indicator lights: Individual pump run lights Individual pump Hand / Off / Automatic switches System Test / Off / Automatic switch Mode select switch allows automatic bypass mode of operation which can be used in the event of VFD failure VFD selector switch in manual mode, the lead pump will run on the VFD and each lag pump will start across the line Reset Acknowledges pump station alarms Speed potentiometer in test mode allows user to adjust VFD pump speed Low discharge pressure override switch disables low discharge pressure alarm Individual pump run lights 2. The Station shall possess the following alarms as a minimum, and may employ addition job specific alarms, safeties, and shutdown faults as needed. All alarms will be indicated by a red general alarm light. Alarm conditions along with procedures for correction will be displayed in English on the human machine interface device (HMI). Three unsuccessful restarts in 60 minute period will give hard shutdown. Low discharge pressure High discharge pressure (Attempts restart) Low water level (Attempts restart) Phase loss (Attempts restart) Low voltage (Attempts restart) Phase unbalance (Attempts restart) Phase reversal (Attempts restart) Individual motor overload/phase loss (indicates which individual motor was shut down) Manual reset only. Automatic reset is not acceptable. VFD fault (shutdown VFD pump only and attempts restart) 3. Fifteen distinct set point pressures (normal, lockouts 1 & 2, and 3 high elevation). The lockout feature gives the user the flexibility to lower the set point pressure automatically at days and times, and "locking out" the operation of one or more of main pumps if local power authority imposes penalties for operating these pumps during such times. It also allows user to set a maximum RPM for the VFD pump during these lockout times so that user can limit amperage draw during penalty periods.

4. Software will be included to automatically and gradually ramp up irrigation system pressure to the desired operating pressure (i.e., 1 psi every 4 seconds) without overshooting design pressure. This feature operates whenever pressure drops below set point pressure. This ramp up time is fully adjustable by the operator. This control feature is based on an increase in pressure over a predefined time period. 5. Controls and software shall incorporate a method to eliminate excessive cycling of VFD pump at very low flow conditions, yet not run the pump excessively at no flow conditions. 6. Automatic alternation of VFD driven pumps. This shall be accomplished by incorporating dual mechanically and electrically interlocked contactors allowing alternation of the VFD between pumps. The controls shall alternate pumps based on individual run time allowing each pump to acquire equal operation. 7. Real time clock calendar allows PLC to internally provide all date, time and day of week functions used above. 8. Two separately adjustable PID control loops for both low flow and high flow pressure stability. 9. User shall be able to field select either of two modes of VFD operation. Auto switch VFD option allows VFD to sequentially start each pump. The standard mode of operation starts the first main pump on the VFD and the remaining pumps start across the line as required. 10. Shutoff algorithm for fixed speed pumps to minimize pump cycling while also remaining responsive to sudden flow reductions. Discharging through relief valve during pump transitions is not acceptable. 11. Full manual operation capability with panel face mounted speed potentiometer for manually adjusting VFD speed. 12. Light test sequence: Activating the lamp test sequence on the HMI illuminates all lights for 5 seconds. 13. All pump station shutdowns shall be of the controlled type that sequentially retires pumps at user selectable intervals to reduce water hammer within the irrigation system. Phase fault shut-down shall have accelerated rate to minimize motor damage. All pump system shut downs shall be of a controlled type that sequentially retire pumps at intervals appropriate to the specific individual alarms. 14. The pump station software program shall be user friendly enough to enable the set point pressure from being raised or lowered by the end user at the

pump station or through the remote monitoring software package. The pump station software ladder logic shall be written in such a way that no other value would require changing if the set point pressure had to be adjusted. Pressure maintenance pump and main irrigation pump start pressures, the pressure maintenance pump stop pressure, low discharge shutdown and high discharge shutdown shall not be at a specific value but a differential pressure off of set point (i.e. pressure maintenance pump (PMP) to start 5 psi below set point and stop 5 psi above set point). E. The following information and control screens shall be provided as a minimum to give the user detailed, accurate, and easily understandable operational information. The following screens will enable the user to make real-time changes to the stations control software. This information shall also be accessible through the internet if the station has internet access. 1. Pressure, Flow and System Status: The current pressure, flow, VFD RPM and a system status overview shall be displayed. Codes or Faults ID numbers shall not be adequate. 2. Current Condition of all Alarms: The input state and alarm state, for all active alarms shall be shown. 3. Pump Runtime and Starts: Runtime and number of starts for each pump shall be readily. The starts and runtime must be verified by electrical pump feedback. The OID will include a grand total and since reset value for each pump. 4. Alarm History: The last nine alarms shall be stored in PLC Memory with detailed information about time, pressure and flow at the time of occurrence. The log will also include diagnostic and recommendations for correction of condition. 5. Total Flow Output: This total shall include a grand total since commission and a total since reset. 6. Stations Events: The last 255 events shall be stored in PLC memory. This will include all alarms, individual pump starts and stops, and change in system status. F. Station shall utilize Ethernet communications as defined in IEEE 802.3. An industrial grade 8-port Ethernet switch shall be provided for star topology connection between PLC(s), HMI, and wireless communication devices if present. An unintelligent Ethernet hub shall not be acceptable. The router shall also provide a field service point of connection without disconnecting any devices from the Ethernet network. All Ethernet communication cable shall be category 5 multiple twisted part wire terminated by RJ45 connectors. An RJ45 terminal shall be installed in the enclosure door to provide network connectivity without opening the enclosure. A dedicated PLC shall actively monitor line voltage and current per phase. The PLC shall then calculate and record voltage, amperage, power in watts, power factor, and energy consumption per unit volume of water pumped. All values shall be recorded and displayed in true root-mean-square. Industrial three phase current transformers shall perform amperage monitoring. The current transformer shall supply a 0-5 Amp per phase input into the PLC. Current transformer shall monitor all linear loads. Non-linear and harmonic producing loads from variable

G.

frequency drives and other devices shall not be routed through current transformers. Drives shall connect directly to power management PLC, and all necessary electrical data shall be included in the station power calculations. H. Panel shall meet all NEC, Maryland and Worcester County Codes. In the event of a conflict among the codes, the current National Electric Code shall predominate provided it meets minimum local standards. Control voltage shall be 120 VAC and be supplied from a transformer dedicated to the control circuitry only. Control voltage transformer shall not provide power to any other device. Control voltage transformer shall have over current protection in the form of circuit breakers on the primary and secondary side. Corrosion-inhibiting modules shall be installed in all electrical enclosures in accordance with the manufacture's recommendations. A low water level cutout indicator lamp shall be mounted in the front control panel door or incorporated as part of the touch screen display to shut the pumping station down if the water level drops below a preset level in the wet well. Pump station shall not operate until the safety circuit has been manually reset. All gauges and switch gauges shall be isolated from all electrical switch gear and control panels. Gauges shall be wired to the panel using waterproof connections. All equipment and wiring shall be labeled and mounted so that maintenance and adjustments can easily be performed from the front of the panel. Gauges shall be liquid filled. All controls shall be assembled from standard industrial logic components. The control panel shall include a RS-232 Communication Port and two (2) analog input modules for interfacing of the control panel with the monitoring software. The communication between the pump control panel and a personal computer shall be over a new wireless radio connection. The Manufacturer/contractor shall provide one of each size and type of any fuse included in the pump control panel. In conjunction with the wet well level indicator, the station software shall include a pond level control management system capable of managing the pond level. System shall control the operation of one well pump through a remote relay in the control panel. Panel shall include an indicator light on the door or incorporated in the touch screen display that shall illuminate whenever the level indicator is calling for water. Additionally, panel shall include an indicator light on the door or incorporated in the touch screen. Control panel shall include a lockout feature that gives the user the flexibility to lower the set point pressure automatically on days and at times and locking out the operation of one or both of the main pumps if the local power authority imposes penalties for operating the pumps at those times. It shall also allow the

I.

J.

K.

L.

M.

N.

O.

P.

user to set a maximum RPM for the a VFD pump during these lockout times so that amperage draw can be limited. Q. The pump station controls shall communicate with Toro Lynx central and allow for the following features. The pump station will provide constant pressure, flow and alarms to the Lynx central on the menu bar in the Toro Lynx screen. The pump station will continuously provide status information to the Toro Lynx system to allow for fault indication of any pump and provide the ability to recalculate flows based upon available pumping capacities. The pump system shall be equipped with APS (automatic power saver) to allow the user to reduce the set point pressure during non-irrigating hours. If selected the Lynx system shall instruct the pump system to go into APS mode to a set point pressure set by the end user. Prior to irrigation program cycle the pump station shall automatically start and come up to set point pressure. The pump system shall be equipped with individual motor CTs to provide power usage back to the Toro Lynx central. The user through the Lynx Power Guard system shall be able to limit the amount of power consumed by the pump system during any hour of the day. The Lynx system shall automatically re-calculate the water window based on the power reduction.

2.20

MONITORING SOFTWARE A. The pump station controls/software shall have the capability of being monitored through the touch pad or being remotely monitored through the use of a wireless radio connection to a personal computer supplied by the Manufacturer/Contractor. The software shall be capable of the following:
1. Monitoring Pump Station Status (on/off, current flow, pressure, total usage and alarms)

2. 3. 4. 5. 6. 7. 8. 9. 10. B.

Stop/Restart Pumps Reset/Acknowledge Alarms Display Pressure/Flow Graph Display Pump Running Graph Display Usage Graph Display Maintenance Requirements Change System Clock Automatic Lockout of pump during specific time periods. Monitoring what make up water systems are operating

The software will be responsible for recording the past 7 days history of the pump station operation. It shall record a value or the average flow, pressure and pumps on/off state every minute and store this in memory for the past seven days. It shall then have the ability to communicate this history to a remote computer where it can be in different periods (1, 12, 24 hours or 7 days at a time).

C.

The pump system manufacture shall provide radios for communication to the maintenance facility or internet accessible location. The radios shall be license free 900 MHz supporting TCP. The radios shall adhere to the following specification. Input voltage 6-30 Volt DC Low current draw <140mA full time receive and ,550 mA transmit current 154 Kbbs over-the-air throughput Point-to-point range of 60 miles with clear line of site. Point-to-multipoint range of 60 miles with clear line of site. Error free communications with 32 bit CRC with automatic retransmission RF performance from -40C to +75C Transmitter Frequency Range - 902-928 MHz (FHSS) Output power - 5 mW to 1 W Modulation 2 level GFSK Occupied bandwidth 230.4 kHz Hopping patterns 15 per Band, 105 total (user selectable) Hopping channels 112 Hopping bands 7 (user selectable) Frequency zones 16 zones, 7-8 Channels per zone RF Connector TNC Receiver 4 Sensitivity - -110dBm for BER 1x10 at 153.6 kbs Selectivity 20dBat fc 230 kHz System gain 140 dB Data Transmission Error Detection 32 bit CRC, retransmit on error Data Encryption AES 128 bit encryption and proprietary spread spectrum technology Authentication Radius Data Interface Ethernet Protocol Ethernet: IEEE 802.3 TCP/IP, DHCP, ICMP, ARP multicast TFTP Data Connector Ethernet 10/100 Base T Auto-crossover and 2x serial DB9

2.21

SECONDARY CONTROL FUSES A. Fuses with appropriate ratings shall supply power to drive and all pump starter coil circuits, the control system and to other circuits as specified. Any fuse holders shall be safety style so that operator can remove without danger.

2.22

WIRING A. All pump station wiring from the control panel to the motors shall be in conduit with copper conductors rated not less than 600 VAC and of proper size to carry the full load amperage of the motors without exceeding 70% capacity of the conductor. A grounding cable sized to current National Electric Code requirements shall be included in the liquid-tight conduit. There shall be no splices between the pump station motor starters and the motor connection boxes. All wiring to flow meter and pressure transducer shall be multi-conductor shielded cable suitable for Class II low voltage controls. All wiring within starter/VFD and control panels and between control or starter/VFD panel and components of the pumping station shall be completed by the Manufacturer/Contractor.

B.

C.

2.23

LIGHTNING PROTECTION A. All electrical equipment shall be protected against lightning and voltage surges by a Category C and Category B surge arrestor to suppress voltages on the incoming power. Response time shall be less than 5 nanoseconds. Pass voltage for a 480 volt device to the end equipment shall not exceed 1500-1800v when subject to 8ms-20ms wave shape resulting in a performance of 3,720 joules minimum with a power dissipation of 82,500 joules @ 1800v maximum pass voltage to equipment. Arrestor shall meet IEEE Standard No. 28 Discharge Voltage Test and withstand a maximum discharge current of 60,000 amps.

2.24

GROUNDING A. B. Grounding rod to be 5/8 inch x 10 foot copper clad, UL Listed. Grounding plate to be 4 inch x 96 inch x 0.06 inch copper alloy with integral connection of 25 feet of #6 AWG, insulated, solid copper wire, UL Listed conforming to the minimum requirements of the National Electric Code. Connection of the wire to plate shall be performed by the plate Manufacturer/Contractor. Grounding connections to utilize a exothermic welding process, Cadweld connectors, UL Listed, Model NT1161G Plus or equal. Grounding wire shall be#6 AWG, solid, bare copper wire. Ground enhancement material shall be PowerSet or equal as manufactured by Loresco or equal, 50 pound bags. Grounding rod shall be driven into the ground its full length within 8 feet of the pump house and connected via a Cadweld or equal connection to #6 solid, bare copper wire. The copper wire is to be installed in as straight a line as possible,

C.

D. E.

F.

and if it is necessary to make a turn or bend, it shall be done in a sweeping curve with a minimum radius of 8 inches and a minimum included angle of 90 degrees. There shall be no splices in the bare copper wire. The top of the ground rod shall be driven below the ground surface. A 4 inch grated cover, set a minimum of 1 inch below grade, shall be placed over the ground rod and Cadweld or equal connected for periodic maintenance. Cover shall be installed on a minimum of 6 inches of 4 inch ADS or equal corrugated polyethylene, perforated drainage pipe. Plate shall be installed 36 inches below grade with 50 lbs. of PowerSet or equal ground enhancement material spread evenly below the plate and 50 lbs. of PowerSet or equal ground enhancement material spread evenly above the plate in accordance with the Manufacturers requirements. Plates shall also be covered with a 4 inch grated cover, set a minimum of 1 inch below grade, to facilitate drainage onto the plate. Cover shall be installed on a minimum of 36 inches of 4 inch ADS or equal corrugated polyethylene, perforated drainage pipe. G. Grounding installation shall be the responsibility of the pump station Manufacturer/Contractor.

2.25

FERTIGATION/INJECTION INTERFACE A. The pump station Manufacturer shall supply an electrical/mechanical interface package to allow for the automatic control of any fertigation and/or injection package provided off the skid. All electrical terminations shall be provided within an external NEMA 4 enclosure located on the top left hand corner of the main control enclosure. The interface package shall include all items listed below: 1. The pump station Manufacturer shall supply within the electrical control enclosure an electronic signal optical isolator. The optical isolator shall allow additional monitoring of the pumping station flow signal. This signal may be utilized for items such as, fertigation controls, irrigation control systems and any additional system that may require a flow signal to operate. The pump station Manufacturer/contractor shall include dry contact relays with terminal strip wiring points to allow the activation of fertigation and/or injection pumps. The dry contacts shall close during the automatic operation of any pump, not including pumps utilized for pressure maintenance purposes.

2.

2.26

SEQUENCE OF OPERATION A. During non-irrigation times, the pressure maintenance pump (PM) will cycle on and off as required to maintain irrigation system pressure. The start and stop pressures shall be a differential off of set point. The cycling pressures can be user selected and can be set substantially below normal set point pressure, if desired. If the PM pump cannot maintain the desired pressure, then the VFD will start the first pump and will gradually ramp the pressure up to desired irrigation pressure.

The start pressure of the VFD pump shall be a differential below the set point. The pump speed will be modulated to hold a constant discharge pressure regardless of flow. As the flow rate increases and the VFD pump can no longer maintain pressure while at maximum speed, the next sequential pump will be started and the VFD driven pump will accordingly reduce its speed and modulate. An algorithm shall be included for accurately reducing the VFD pump speed as the next sequential pump is started so that no pressure surges are generated during the transition (even with across the line starting). If the user prefers to switch the VFD from pump to pump for sequential starting, he can select this option with the HMI. As the flow continues to increase, pumps will sequentially be started until all pumps are running. As the flow begins to decrease, pumps will be sequentially turned off until only a single VFD driven pump is operating. When a no flow condition occurs, PLC must check and verify pump curve position prior to station shutdown. B. Pressure maintenance pump shall be used to maintain system pressure at zero flow. Pump station shall be capable of providing flows of 0 to approximately 1,500 gallons per minute at 120 psi discharge pressure at all times as required by the irrigation system demand.

C.

2.27

WET WELL LEVEL CONTROLS A. Water level control electrodes shall be brass, assembled in molded plastic insulating shield and suspended in wet well with Type SW suspension wire. Level controls shall be as manufactured by B/W Controller Corp., Model No. LH relay and Model No. E1S electrodes or equal.

2.28

LIQUID LEVEL SENSOR A. Submersible liquid level sensor shall be provided with enough manufacturer/contractor supplied cable to connect directly into the control panel PLC. Sensor shall be 120 volt. An HOA selector switch with green light shall be mounted on the control panel face to indicate when sensor is calling for water.

2.29

RELAYS A. Relays shall be normally open, 120 volt contactor, rated 10 amps. Relays shall be NRU series with LED indicator and 4.7K to 100K sensitivity. Relays shall be installed in a NEMA 4 enclosure housings and shall be mounted on the top left side of the pump station control panel located in the pump house.

2.30

PAINTING A. Painting of the entire pump station including the underside of the skid shall consist of a multi-step coating system. Piping shall be grit-blasted with #50 steel grit per SSPC-10 to a near white metal condition. The cleaned steel surface shall

be immediately primed with an industrial grade primer to a thickness of 2.5 to 3 mils epoxy primer. The finish coat shall be acrylic enamel to a thickness of no less than 3 mils and applied through an electrostatic method to insure proper adhesion. Manufacturer shall provide a touch up kit to Eagles Landing Golf Course B. The control panel shall be dip cleaned, acid etched and neutralized, iron phosphate coated and painted with a finish coat of 1.5 to 2 mils of polyurethane.

2.31

ZEE FITTING A. Zee fitting exiting the pump house shall be 8 inch x 12 inch, welded, seamless ASTM 15 Schedule 40 steel pipe minimum. Zee fitting shall be flange connected to pump station discharge by Manufacturer/Contractor. Zee fitting shall be mechanical joint connected to existing 10 inch PVC mainline by Manufacturer/Contractor.

2.32

MISCELLANEOUS A. Provide a 150# rated 2 inch thread-o-let with 2 inch nipples, 2 inch 600 WOG ball valve and 2 inch threaded plug in the pump station downstream of the pump and relief valve. Provide three (3) 150# rated 3/4 inch thread-o-lets with 3/4 inch threaded plugs in the pump station downstream of the pump and relief valve for attachment of an injection equipment on the zee fitting.

B.

2.33

LAGGING EQUIPMENT A. Provide a minimum of 8-5/8 inch stainless steel bolts 8 inches long and 8-4 inch x 8 inch, 1/4 inch thick steel plates painted the same color as the pump station skids supplied the Manufacturer/Contractor.

PART III -- EXECUTION 3.01 GENERAL A. Examine all documents applying to this Division noting any discrepancies and bring same to the attention of Joe Perry for timely resolution.

3.02

DEMOLITION A. Manufacturer/Contractor shall remove existing roof and pump station equipment with their crane before installing new pump station equipment. Town of Ocean City shall disconnect all electrical connections before removal.

B.

Existing equipment shall be placed on a trailer at the pump station location provided by Eagles Landing Golf Course, or taken by the Manufacturer/Contractor as a credit as outlined in the bid documents.

3.03

PUMP STATION INSTALLATION A. Following manufacturing of the pump station it shall be installed by the Manufacturer/Contractor. Coordinate installation schedule with Joe Perry. Installation shall not exceed a consecutive 48 hour period from taking the existing pump station off line to bringing the new pump station on line. Pump skid shall be lagged to concrete pad using 8-5/8 inch stainless steel bolts 8 inches long and 8-4 inch x 8 inch, 1/4 inch thick steel plates painted the same color as the pump station skid supplied by the Manufacturer/Contractor. Discharge piping shall be connected without strain to existing 10 inch PVC mainline. Eagle Landings Golf Course shall excavate and expose the existing mainline. Manufacturer/Contractor shall cut existing piping to proper length, connect to new zee fitting and install concrete thrust block of appropriate size. Grounding shall be installed by the pump station Manufacturer/Contractor. Grounding rod and plate location shall be as specified. Coordinate location with Joe Perry. Manufacturer/Contractor shall be responsible for installing all piping associated with the pump station installation as specified including pressure relief and wye strainer discharges. Manufacturer/Contractor shall be responsible for wiring communications into the panel including well water start signals. all off skid

B.

C.

D.

E.

F.

G.

Manufacturer/Contractor shall be responsible for procuring, coordinating and paying for all equipment required for the safe and timely off load, set and installation of the pump station and its appurtenances on a predetermined schedule with Joe Perry. Whether or not specified, the Manufacturer/Contractor shall be responsible for the complete installation of the pump station including the three-phase power to the pump station control panel and roof removal and replacement. Manufacturer/Contractor shall wire relay for make-up water well to new pump station control panel.

H.

I.

3.04

MONITORING SOFTWARE INSTALLATION A. Manufacture shall be responsible for loading/integrating/troubleshooting the irrigation monitoring software on the existing irrigation central computer in the maintenance facility office using the new wireless radio equipment.

B.

Install all modems, wiring, connections, radios, software, etc. as required for proper operation of the monitoring software.

3.05

TESTING A. Technical start-up of the station: When the discharge piping and electrical connections have been completed for the pump station, a factory service representative from the Manufacturer's factory shall be on hand at the site for a period of two (2), one day visits. One visit shall be made the day after the pump station is installed for system start up. The second visit shall be two weeks later to adjust the station operational set points and provide training on the monitoring software. The following services shall be performed by the Manufacturer/Contractor at no further cost to Town of Ocean City during this visit: 1. 2. Start-up pump station and pressurize irrigation system. The Manufacturer/Contractor will conduct training (16 hours minimum) to familiarize the operator(s) with the station operation, maintenance and adjustments, and the monitoring software. Adjust all valves and pumps on/off pressures and flows for optimum performance of the irrigation system and to prevent frequent on/off cycling of the pumps. Adjust control panel for optimum pump station performance and efficiency. Adjust high-pressure cut-out so that if the pressure of the system rises above a preset psi the pump station will shut down. Monitor a partial cycle of the irrigation system as authorized by Joe Perry to identify any problems with the pump station.

3.

4.

5.

6.

B.

Testing: 1. Pumps shall operate without undue vibration throughout the range of operating conditions. The pumps and pump station shall be given a running test of normal start, stop and ramping operations under load. During such tests, the pumps shall demonstrate their ability to operate without undue vibration and shall demonstrate without question their general fitness for service. All defects shall be corrected and adjustments made without expense to Town of Ocean City. Tests shall be repeated until satisfactory results are obtained.

In addition, the pump station shall show that the safeties incorporated in the station are also functioning. 2. 3. Joe Perry will notify Manufacturer/Contractor in advance of final test. Test all lines in pump station under pressure for leaks. Repair all leaks, retest and repaint. Furnish all necessary equipment to perform tests. Test all safety features to insure their proper operation. Review all Maintenance and Operating Manuals section by section with the golf course personnel. Turn manuals over to Joe Perry.

4. 5. 6.

3.06

OPERATION AND ACCEPTANCE BY TOWN OF OCEAN CITY A. Upon completion of the work and acceptance by Town of Ocean City, the Manufacturer/Contractor shall be responsible for the training of Joe Perry and his assistants and irrigation technicians the operation of the station including setting up and completion of all pump set points. The Manufacturer/Contractor shall furnish, in addition to the pump station schematic and Maintenance and Operating Manuals, copies of all available specification sheets and parts lists to Joe Perry. The pump station Manufacturer/Contractor shall guarantee all parts and labor as specified.

B.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 5 REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 6 APPROVAL OF MINUTES A. Work Session dated February 14, 2012 B. Regular Session #4 dated February 21, 2012

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 7 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL Proclamation Designating the Week of March 12, 2012 as Girl Scout Cookie Sale Program Week

GIRL SCOUT COOKIE SALE PROGRAM WEEK The Girl Scout Cookie Sale Program is now in progress. WHEREAS, The Girl Scout Sale Program funds young girls dreams. WHEREAS, The Girl Scout Sale Program benefits todays girls with life skills needed to be successful in todays world. WHEREAS, The Girl Scout Cookie Program teaches girls how to set goals, take responsibility, practice money management and follow through on commitments. WHEREAS, When citizens purchase a box of Girl Scout Cookies, they are investing in our future businesswomen. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim the week of March 12th, 2012 as, GIRL SCOUT COOKIE SALE PROGRAM WEEK In the Town of Ocean City, and urge all citizens to recognize the significance of investing in our future businesswomen. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 5th day of March, in the year of Our Lord two thousand and twelve.

____________________________________ RICHARD W. MEEHAN Mayor

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 8 PRIVATE EVENT PERMIT REQUESTS A. Founders Entertainment Music Festival Date Postponement to June 1-2, 2013 Presented by: Lisa Mitchell, Private Events Coordinator

June
Sun Mon Tue Wed Thu Fri Sat 1

Founder Entertainment beach Concert Ravens Parade

2 3 4 5 6 7 8

Founder Entertainment beach Concert

Longboard Challenge

Longboard Challenge

10

11

12

13

14

15

Longboard Challenge

Sun Run

16

17

18

19

20

21

22

Firemens Pipe & Drums

Firemens Pipe & Drums

Firemens Parade

23

24

25

26

27

28

29

30

2013

Ocean City Private Events

Name of Event: Founders Entertainment Date of Event: Sat. and Sun. June 1 and 2, 2013 Date Application Received: August 22, 2011 Date Routed: August 22, 2011 Date Returned from All Departments: October 4, 2011 Total Cost to Town: Unknown at this point. Police estimate alone is $15,000 Application Fee Paid: Yes

New Event: YES

Things to Note: This proposed event is a two-day, 35,000 person per day music festival with multiple entertainment stages on the beach from north of Dorchester Street to 2nd Street. This event was approved by Council to take place June 2 and 3, 2012. The event organizers are requesting their event be postponed until June 1 and 2, 2013.

Comments from Department Representatives: None of the departments have concerns or comments about the postponement of this event

Date on Council Agenda: March 5, 2013 Event Approved of Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other: Amount: Beach Franchise Notified:

Richard W. Meehan Town of Ocean City, Maryland 301 Baltimore Avenue Ocean City, MD 21842

Tom Russell Partner - Founders Entertainment 45 East 9th Street, Ste. 46 New York, NY 10003

January 19, 2012

Dear Mayor Meehan, This letter is a formal request to extend our tentative special event permit in Ocean City to June 1-2, 2013. The reason for this postponement is due to the unavailability of the high level talent we were going after for the event. Most booking agents for high-level artists route summer tours and festival appearances over 10 months in advance, and each high level headlining act we spoke with were either already committed to other festivals or already had summer tours set in stone that conflicted with our target 2012 dates. As we could not make formal offers to acts until after City Council approval and after our beach stand negotiations were completed, time was not on our side for 2012. The response we received from the booking agents and artist managers we spoke with was incredibly positive, and each is genuinely excited to receive offers for this event in the future. Founders Entertainment remains fully committed to making this event happen and we plan on taking multiple trips to Ocean City this summer with agents, managers, and other industry personnel in order to help lock in talent that would ensure a successful event for us and for the Town of Ocean City. Our request to have our tentative special event permit extended to June 1-2, 2013 is entirely with both of our best interests in mind, and if this request is approved, Founders Entertainment will have more than enough time to confirm marquee talent and build an event that leaves a positive impression and significant financial impact on all citizens and businesses of Ocean City. With utmost respect, Tom Russell Partner Founders Entertainment

45 East 9th Street (Ste. 46) / New York, NY 10003 / P: 917.992.0090 / F: 917.591.6376 / www.FoundersEnt.com

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 8 PRIVATE EVENT PERMIT REQUESTS B. Ocean City Offshore Boat Races Sunday, May 13, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Mike Yowaiski, OPA Racing Organization

May
Sun Mon Tue 1 Wed 2 Thu 3 Fri 4 Sat 5

Springfest

Springfest

Springfest

10

11

12

Springfest

1st Grade Boardwalk Walk

Crab Soup Cookoff

13

14

15

16

17

18

19

Offshore Boat Race

1st Grade Boardwalk Walk Rain Date

Cruisin OC

Cruisin OC

Cruisin OC Ride for the Feast

20

21

22

23

24

25

26

Cruisin OC OC CROP Walk

27

28

29

30

31

PIS Dodgeball

2012

Ocean City Private Events

Name of Event: Ocean City offshore boat Races Date of Event: Sunday, May 13, 2012 Date Application Received: January 24, 2012 Date Routed: January 24, 2012 Date Returned from All Departments: February 14, 2012 Things to Note: Offshore power boat races would take place on the Atlantic Ocean between 4th and 34th Streets. The first race will start at 12 noon and the second race at 2 pm on Sunday, May 13. Expected number of participants is 40 race boats. The race boats will use the Public Boat Ramp in West Ocean City. Other boats will use the ramp as necessary. The event coordinators request assistance from the OC beach patrol. Sponsors of the event are Bull on the beach and Crab Alley. Total Cost to Town: Application Fee Paid: Yes New Event: No

Comments from Department Representatives: TRANSPORTATION A parking permit issued by OC Transportation is required for overnight parking of all commercial and oversized vehicles at the West OC park n ride. RISK MANAGEMENT Insurance certificate must be submitted prior to the event. OCPD Patrol shift will monitor the area on the beach. OCBP Will provide on shore and near shore safety for our beach patrons and will provide SRTs on PWCs in race area. In the past, coordinators requested that the beach be closed during the actual race (3 hours) and we would need to enforce that for safety reasons as well as assist with crowd control. OCBP would be able to do this if the Council approves it. OCBP will make sure that swimmers and surfers remain close to shore. If race moves closer to shore we would have to ban all water related activities. Also, a turn close to shore could cause a danger to the beach population because at race speeds the boat would run up on the beach and potentially injure someone on the beach or in the crowd if an accident were to occur. OCBP thinks if people are allowed to line the beach to watch the race that no boat be operated any closer then 400-500 meters from the waters edge. BP will attend all planning sessions and will assist with providing safety for beach patrons. REC & PARKS Coca-Cola contract will be in effect. EMERGENCY SERVICES, FIRE MARSHAL, PUBLIC WORKS, TOURISM, OCCC, and REC & PARKS No comments, concerns or costs.

Date on Council Agenda: March 5, 2012 Event Approved of Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other:

Date Applicant Notified of Meeting:

Amount: Beach Franchise Notified:

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Ocean City Offshore Boat Races 1. TITLE OF EVENT: ____________________________________________________

2. IS THIS A NEW EVENT? Yes ______________________________________________ 3. DATE(S) OF EVENT ___May 13, 2012__________________________________
12 noon-4 pm 4. STARTING & ENDING TIMES OF EVENT: _______________________________

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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

May 11, 2012 10 am _____________________________________________________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ May 13, 2012 9 pm 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ West OC Public Landing Boat Ramp _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
.Mike Yowaiski 8. APPLICANTS NAME: ________________________________________________

9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ OPA Racing Organization _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ 799 Route 70, Brick, NJ 08723 _____________________________________________________________________
561-685-6199 11. WORK PHONE #_____________________HOME PHONE #__________________ FAX:____________________________EMAIL: __velocitymike@gmail.com____

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS: _____________________________________ __________________________________N/A_______________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ 12507 Sunset Ave., #8, Ocean City, MD 21842 _____________________________________________________________________ _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 410-289-8707 410-213-2555 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-213-2594 443-783-1298 bullonthebeach@aol.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Phil Houck

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ Boat races taking place on the Atlantic Ocean between 4th and 34th Streets. The 1st race _____________________________________________________________________ will start at 12 noon and the second at 2 pm on May 13, 2012 _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ West OC Public Parking Lot ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ The race boats will craned into and out of the water at the Public Boat Ramp in West ____________________________________________________________________ OC. Other boats will use the ramp as necessary. ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ USCG and OCBP ____________________________________________________________________ ____________________________________________________________________

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ _________None_______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ ___________________________________________________________________ __________OPA Racing will be providing all necessary medical personnel on the race course. ________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Porta pots will be set up in the public boat ramp ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

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____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _N/A _____ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ Trophies for 1st, 2nd and 3rd place ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events Coordinator.

N/A 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _____N/A_________

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

N/A 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

N/A 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ____No__ IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

40 race boats 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 5-10 thousand 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____No______WHO DID YOU CONTACT? _________ ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): ____________________________________________________________________ ____________________________________________________________________ OCBP and EMTs from the OC Fire Dept. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approved MDOT Highway Permit to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _____________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Bull on the Beach and Crab Alley ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ . ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. XX IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION ___XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

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PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on file

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on file APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
1-19-12 Signature on file APPLICANTS SIGNATURE___________________________DATE_______________

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MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on file 1-19-12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
Signature on file 1-19-12 APPLICANTS SIGNATURE___________________________DATE_______________

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 8 PRIVATE EVENT PERMIT REQUESTS C. Play It Safe Events Basketball, Dodgeball, Karaoke, Tennis and Volleyball Various Dates in June Presented by: Lisa Mitchell, Private Events Coordinator and Donna Greenwood, OC Drug and Alcohol Abuse Prevention Committee

May
Sun Mon Tue 1 Wed 2 Thu 3 Fri 4 Sat 5

Springfest

Springfest

Springfest

10

11

12

Springfest

1st Grade Boardwalk Walk

Crab Soup Cookoff

13

14

15

16

17

18

19

Offshore Boat Race

1st Grade Boardwalk Walk Rain Date

Cruisin OC

Cruisin OC

Cruisin OC Ride for the Feast

20

21

22

23

24

25

26

Cruisin OC OC CROP Walk

27

28

29

30

31

PIS Dodgeball

2012

June
Sun Mon Tue Wed Thu Fri 1 PIS Tennis Marines Pull-up Challenge Sat 2 PE - Founder Concert on Beach Ravens Parade Ravens Beach Bash Marines Pull-up Challenge 9 Air Show PE Sand Duels Marines Pull-up Challenge 16 ARTS ALIVE

3 PE - Founder Concert on Beach PIS Karaoke Marines Pull-up Challenge 10 Air Show PE Sand Duels PIS Karaoke Marines Pull-up Challenge 17 ARTS ALIVE PIS Karaoke

5 PIS Karaoke & Beach Volleyball

6 PIS - Basketball

7 PIS - Dodgeball

8 PIS Tennis Marines Pull-up Challenge

11

12 PIS Karaoke & Beach Volleyball

13 PIS - Basketball

14 PIS - Dodgeball

15 PIS Tennis

18

19 PIS Karaoke & Beach Volleyball

20 PE Firemens Parade

21

22 Plein-Aire

23 PE 5-Mile Boardwalk Run Beach 5 Sand Soccer Plein-Aire 30

24 Beach 5 Sand Soccer Plein-Aire

25

26

27

28

29

2012

Ocean City Special Events Private Events

Name of Event: Play It Safe Events Date of Event: Multiple Dates in May and June (see below) Application Fee Paid: N/A New Event: No

Date Application Received: February 1, 2012 Date Routed: February 1, 2012 Date Returned from All Departments: February 27, 2012

Total Cost to Town: All Events - $9,171.36 Transportation Value - $251,622.00 Karaoke Event - $360.00 Karaoke and Volleyball Event - $5,481.00 Basketball Event - $1,999.68 Tennis Event - $324.00 Dodge Ball Event - $1,006.68

PLAY IT SAFE 3 KARAOKE ON THE BEACH SUNDAYS JUNE 3, 10 AND 17 Things to Note: This event consists of singers/groups singing Karaoke and competing for prizes. The event would take place on the beach at Dorchester St. Set up for this event would be on the day of the event at 5:00 p.m. The event would take place from 6:00 p.m. until 8:00 p.m. Clean up of the event site would take place directly after the event finishes. The event organizers request permission to set up a sound system for the DJ, to erect a small 10x10 popup tent and Inlet Parking Lot passes for the event volunteers. Event organizers request the following from the Town of Ocean City: use of electric, 4 tables and 12 chairs, police presence, trash receptacles, and free bus passes for Play It Safe participants. Also, the event coordinators would welcome OCBP to this event for them to distribute beach safety information. Comments from Department Representatives: PUBLIC WORKS Will provide items requested. As for the volunteer passes, the event coordinator will have to contact the Public Works office prior to the event to let Public Works know the number of passes and time frame required. RISK MANAGEMENT Suggests the event organizers obtain waivers from participants. OCPD Will provide an officer from shift to monitor the event. REC. & PARKS Will assist with set-up, break down, registration and supervision of event. Total cost to the department is $360.24. Also, please work in conjunction with Sand Duels Beach Soccer so there are no conflicts with either event taking place on the beach. TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numericallynumbered, color-coded Play It Safe wristbands for 3-weeks in June. Total estimated value is $251,622.00. TOURISM, EMERGENCY SERVICES, OCBP, CONVENTION CENTER, AND FIRE MARSHAL No comments, concerns or costs. KARAOKE & VOLLEYBALL ON THE BEACH TUESDAYS JUNE 5, 12 AND 19 Things to Note: This event would consist of volleyball teams of 4/6 members competing against one another. Karaoke would be set up beside the volleyball courts where singers/groups would compete for prizes. Set up for this event would be on the day of the event at 3:00 p.m. This event would be held on the beach at the volleyball nets at Dorchester Street. The event would begin at 4:30 p.m. Clean up of the event site would take place directly after the event finishes.

The event organizers request permission to set up a sound system for the DJ, to erect a small 10x10 popup tent and Inlet Parking Lot passes for the event volunteers. Event organizers request the following from the Town of Ocean City: use of electric, 10 tables and 15 chairs, 10 beach volleyball nets, police presence, trash receptacles, and free bus passes for Play It Safe participants. Also, the event coordinators would welcome OCBP to this event for them to distribute beach safety information.

Comments from Department Representatives: PUBLIC WORKS Will provide items requested. As for the volunteer passes, the event coordinator will have to contact the Public Works office prior to the event to let Public Works know the number of passes and time frame required. RISK MANAGEMENT Suggests the event organizers obtain waivers from participants. OCPD Will provide an officer from shift to monitor the event. REC. & PARKS While its not reflected on the application, Rec. & Parks staff is very involved in this event. Rec. & Parks provides staff to organize the tournaments, set-up, break down, assist with registration, etc. Rec. & Parks also provides the venue and the equipment. Total cost to the department is $5,481.00 Staff expense of $1,481.00, supplies cost of $1,600.00 and a facility donation of $2,400. FIRE MARSHAL Must obtain permits from the Office of the Fire Marshal for any tents the applicant wishes to setup. TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numericallynumbered, color-coded Play It Safe wristbands for 3-weeks in June. Total estimated value is $251,622.00. TOURISM, OCBP, CONVENTION CENTER, and EMERGENCY SERVICES No comments, concerns or costs. 3 ON 3 BASKETBALL WEDNESDAYS JUNE 6 AND 13 Things to Note: This event would consist of teams of 3 playing basketball through an elimination process to determine a winner at Northside Park in both the East and West gyms. Sign-up for this event would begin at 7:00 p.m., the games would start at 8:00 p.m. and continue until a winner is determined. Water, soda and pizza would be served to the participants. Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like. Expected number of participants for this event is 300. Event organizers request the following from the Town of Ocean City: tables, chairs, basketballs, OC Rec. staff as desired by Director and free bus passes for Play It Safe participants. Also, the event coordinators would welcome OCBP to this event to distribute beach safety information. Comments from Department Representatives: RISK MANAGEMENT Suggests the event organizers obtain waivers from participants. OCPD Will provide an officer from shift to monitor the event. REC. & PARKS staff will be organizing the tournaments, setting up, assisting with registration, providing facility and supplies and monitoring the facility and event. Total cost to department is $1,999.68 - $799.68 staff expenses and $1,200.00 facility donation value. TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numericallynumbered, color-coded Play It Safe wristbands for 3-weeks in June. Total estimated value is $251,622.00. TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER, AND FIRE MARSHAL No comments, concerns or costs.

DODGE BALL THURSDAYS MAY 31, JUNE 7 AND 14 Things to Note: This event would consist of teams competing against each other for fun at Northside Park in both the East and West gyms. Sign-up for this event would begin at 7:00 p.m., the games would start at 8:00 p.m. and continue until 10:00 p.m. Play It Safe t-shirts would be awarded as prizes. Expected number of participants for this event is 80 with approximately 50 spectators.

Event organizers request the following from the Town of Ocean City: tables, chairs, dodge balls, OC Rec. staff as desired by Director and free bus passes for Play It Safe participants. Also, the event coordinators would welcome OCBP to this event to distribute beach safety information.

Comments from Department Representatives: RISK MANAGEMENT Suggests the event organizers obtain waivers from participants. OCPD Will provide an officer from shift to monitor the event. REC. & PARKS Staff will be assisting with the event set-up, registration, officiating, coordination, providing equipment and supplies, and monitoring the event. Total cost to the department is $1,006.68 $526.68 for staff and $480.00 in facility use. TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numericallynumbered, color-coded Play It Safe wristbands for 3-weeks in June. Total estimated value is $251,622.00. TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER, AND FIRE MARSHAL No comments, concerns or costs. TENNIS FRIDAYS, JUNE 1, 8 AND 15 Things to Note: This event would consist of individuals or teams challenging one another on the tennis courts at the 62nd Street Tennis Complex. This event would take place from 1:00 p.m. until 3:00 p.m. Set up would take place on the day of the event, at 12:00 noon, and the site would be cleaned up directly following the event. The event coordinators request use of one (1) table, three (3) chairs as well as multiple tennis rackets and tennis balls. Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like. Event organizers request free bus passes for Play It Safe participants. Comments from Department Representatives: RISK MANAGEMENT Suggests the event organizers obtain waivers from participants. OCPD Will provide an officer from shift to monitor the event. REC. & PARKS Will run this event. Total cost to the department is $324.00 - $144 for staff, $180 in donated court time. TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numericallynumbered, color-coded Play It Safe wristbands for 3-weeks in June. Total estimated value is $251,622.00. TOURISM, EMERGENCY SERVICES, PUBLIC WORKS, BEACH PATROL, CONVENTION CENTER, and FIRE MARSHAL No comments, concerns or costs.

Date on Council Agenda: March 5, 2012 Date Insurance Certificate Received: _________________ Beach Franchisee Notified: N/A Event Approved or Denied: Date Fees Received: Date Permit Issued: Other: Amount:

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Play It Safe 3 on 3 Basketball 1. TITLE OF EVENT: ____________________________________________________
No 2. IS THIS A NEW EVENT? ______________________________________________

Wesdnesdays June 6 and 13, 2012 3. DATE(S) OF EVENT: __________________________________________________

7 PM until 4. STARTING & ENDING TIMES OF EVENT: _______________________________

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ Same dates 6 PM _____________________________________________________________________

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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ Same day as events 7. LOCATION (Describe area in which event shall be contained; be specific as to how Northside Park East and West gyms much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________ Donna R. Greenwood
.

9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ Ocean City Drug and Alcohol Abuse Prevention Committee _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ P.O. Box 954; Ocean City MD 21843 _____________________________________________________________________
410-289-7060 11. WORK PHONE #_____________________HOME PHONE #__________________ ocdonnag@aol.com FAX: _________________________ E:MAIL: _____________________________ 410-289-7060

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ 501C 3; Fed. ID #1453374 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ Ocean City Recreation & Parks _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: HOME: ___________________________WORK: 410-250-0125 FAX:_____________________________CELL: __________________________ 410-250-5409 ahandy@ococean.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Al Handy

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ Teams of three (3) will sign up to play basketball. They will play through an _____________________________________________________________________ Elimination process to determine winners. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Northside Park ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, All necessary supplies for the games are already in place at Northside Park etc.): _______________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ Many PIS committee members and volunteers will be present to help out. OCPD and OCPD Reserve Officers will be on hand as well. ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ We can make arrangements for EMS to be present. Worcester County Health Depr. ___________________________________________________________________ Staff will also be there. ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ There are trash cans available at Northside. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ On Site ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & N/A QUANTITIES): ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
N/A

Page 4 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ No IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ Play it Safe T-shirts, soda, water, pizza and possibly small prizes for winners. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

100 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 300 - 400 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ -Use of Basketball Courts - Basketballs ____________________________________________________________________ - Tables (sign up and refreshments) ____________________________________________________________________ - Chairs ____________________________________________________________________ ____________________________________________________________________ - OC Rec Staff as desired by Director ____________________________________________________________________ ____________________________________________________________________ **If OCBP would like to distribute beach safety information, they are welcome ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE Event has been held here for over 10 years. (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ OC Drug and Alcohol Abuse Prevention Committee, Town of Ocean City, Worcester County Health Department ____________________________________________________________________ ____________________________________________________________________ Page 6 of 9

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ We respectfully request that the Mayor and City Council give us permission to give the ____________________________________________________________________ graduates wristbands to ride the busses for free. It is not only a safety issue for the grads ____________________________________________________________________ (who are young, inexperienced, distracted and sometimes careless drivers) but for our ____________________________________________________________________ . citizens and other visitors as well. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. N/A IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity. ** We respectfully request that this requirement be waived since event is held on city property. Request that this be waived since the event is on city property and we could be INSURANCE CERTIFICATE AND ADDENDUM: under their umbrella. ____________INCLUDED WITH APPLICATION __________ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

Page 7 of 9

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 1-13-12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Play It Safe Dodgeball 1. TITLE OF EVENT: ____________________________________________________
No 2. IS THIS A NEW EVENT? ______________________________________________

Thursdays May 31 and June 7, 2012 3. DATE(S) OF EVENT: __________________________________________________

8-10 PM 4. STARTING & ENDING TIMES OF EVENT: _______________________________

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ Same dates 7 PM _____________________________________________________________________

Page 1 of 9

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ Same day as events 7. LOCATION (Describe area in which event shall be contained; be specific as to how Northside Park gym much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________ Donna R. Greenwood
.

9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ Ocean City Drug and Alcohol Abuse Prevention Committee _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ P.O. Box 954; Ocean City MD 21843 _____________________________________________________________________
410-289-7060 11. WORK PHONE #_____________________HOME PHONE #__________________ ocdonnag@aol.com FAX: _________________________ E:MAIL: _____________________________

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ 501C 3; Fed. ID #1453374 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ Ocean City Recreation & Parks _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: HOME: ___________________________WORK: 410-250-0125 FAX:_____________________________CELL: __________________________ 410-250-5409 ahandy@ococean.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Al Handy

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ Teams will compete against each other just for fun. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Northside Park ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.):N/A _______________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ Many PIS committee members and volunteers will coordinate the event. Usually have OCPD Reserve Officers as volunteers and OCPD stops by too. ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ Will use NSP parking facilities. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ We will arrange to have EMS coverage on site. ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ There are trash cans available at Northside. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ On Site ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & N/A QUANTITIES): ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
N/A

Page 4 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ No IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ Play it Safe T-shirts. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

80 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 50 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ -Use of gyms at NSP - dodge balls ____________________________________________________________________ - Tables ____________________________________________________________________ - Chairs ____________________________________________________________________ ____________________________________________________________________ - OC Rec Staff as desired by Director ____________________________________________________________________ ____________________________________________________________________ **If OCBP would like to distribute beach safety information, they are welcome ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE We held this event at NSP last year. (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ OC Drug and Alcohol Abuse Prevention Committee, Town of Ocean City, Worcester County Health Department ____________________________________________________________________ ____________________________________________________________________ Page 6 of 9

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ We respectfully request that the Mayor and City Council give us permission to give the ____________________________________________________________________ graduates wristbands to ride the busses for free. It is not only a safety issue for the grads ____________________________________________________________________ (who are young, inexperienced, distracted and sometimes careless drivers) but for our ____________________________________________________________________ . citizens and other visitors as well. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. N/A IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity. ** We respectfully request that this requirement be waived since event is held on city property. Request that this be waived since the event is on city property and we could be INSURANCE CERTIFICATE AND ADDENDUM: under their umbrella. ____________INCLUDED WITH APPLICATION __________ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

Page 7 of 9

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 1-13-12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Play It Safe Karaoke on the Beach 1. TITLE OF EVENT: ____________________________________________________
No 2. IS THIS A NEW EVENT? ______________________________________________

Sundays June 3, 10 & 17, 2012 3. DATE(S) OF EVENT: __________________________________________________ 6:00 to 8:00 p.m. 4. STARTING & ENDING TIMES OF EVENT: _______________________________ 5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ Same dates at 5:00 p.m. _____________________________________________________________________

Page 1 of 9

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ Same dates at conclusion of event. 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ On the beach just east of the Boardwalk at Dorchester St. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________ Donna R. Greenwood 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ OC Drug and Alcohol Abuse Prevention Committee _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ P.O. Box 954, Ocean City, MD 21843 _____________________________________________________________________
410-289-7060 11. WORK PHONE #_____________________HOME PHONE #__________________ ocdonnag@aol.com FAX: _________________________ E:MAIL: _____________________________ 410-289-7060

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ 501C3 Federal ID #1453374 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ OC Rec and Parks Dept. _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 410-250-0125 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-250-5409 ahandy@ococean.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Al Handy

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ - Contestants will register to perform solo or in groups to win prizes _____________________________________________________________________ - DJ will coordinate singers _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Same location ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ Yes ____________________________________________________________________ ____________________________________________________________________ Dorchester St. ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ Music provider will use ramp at Dorchester St. and Boardwalk for access to beach as ____________________________________________________________________ has been done in the past. Will do this as directed by Public Works. ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ DJ has all his own equipment. We will put up a 10x10 pop-up tent for registration. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ There will be Committee members and volunteers as well as an OCPD presence on the Boardwalk and Beach. ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ As in the past, we request parking passes from public works. Will do as they direct. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ We will have volunteers from AGH and Worcester County Health Dept. Can request ___________________________________________________________________ EMS, but since there is no physical contact we probably do not need. ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ Cancel ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ We will use the citys receptacles on Boardwalk and beach if needed. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ Comfort Station at Caroline St. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Page 4 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ No IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ Play it Safe T-shirts, gift certificates and assorted prizes. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.

yes

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

50 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 500 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ ____________________________________________________________________ -Parking Passes ____________________________________________________________________ -Trash receptacles ____________________________________________________________________ -4 tables ____________________________________________________________________ -12 chairs ____________________________________________________________________ -OCPD presence ____________________________________________________________________ ____________________________________________________________________ OCBP if they desire to do a beach safety presentation. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ Event has been held at this location for about 10 years. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ OC Drug and Alcohol Abuse Prevention Committee Worcester County Health Dept. ____________________________________________________________________ Town of Ocena CIty ____________________________________________________________________ Page 6 of 9

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ We respectfully request that the Mayor and City Council once again allow us to give the ____________________________________________________________________ graduates a reflective wristband to ride the city busses for free. It is not only a safety ____________________________________________________________________ measure to keep the grads (who are young, inexperienced, distracted and sometimes ____________________________________________________________________ . careless drivers) off the streets, but for the safety of our citizens and other visitors. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. X IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity. For this event we will be under the Town of Ocean City umbrella, if agreeable.

INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

__________ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT Page 7 of 9

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 1-13-12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Play it Safe Tennis 1. TITLE OF EVENT: ____________________________________________________
No 2. IS THIS A NEW EVENT? ______________________________________________

Fridays, June 1 and 8, 2012 3. DATE(S) OF EVENT: __________________________________________________

1:00 PM to 3:00 PM 4. STARTING & ENDING TIMES OF EVENT: _______________________________

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ 12:00 Noon _____________________________________________________________________

Page 1 of 9

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ Same Day 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ 61st Street Tennis Complex _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________
.

Donna R. Greenwood

Ocean City Drug and Alcohol Abuse Prevention 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ Committee _____________________________________________________________________

10. MAILING ADDRESS: _________________________________________________ P.O. Box 954; Ocean City, MD 21843 _____________________________________________________________________
410-289-7060 11. WORK PHONE #_____________________HOME PHONE #__________________ ocdonnag@aol.com FAX: _________________________ E:MAIL: _____________________________

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ 501 C 3; Federal ID #1453374 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ _____________________________________________________________________ PO Box 954, OCMD 21842 15. COORDINATORS CONTACT NUMBERS: 410-289-7508 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 443-783-0740 bevtsec@msn.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Bev Townsend (Sec. of Committee)

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ High school grads will play either singles or doubles in a friendly competition _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ At event ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, N/A etc.): _______________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO N/A EMPLOY: ___________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ N/A ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ Will use receptacles provided at Tennis Complex ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ Will use restrooms at Tennis Complex ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & None QUANTITIES): ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Cancel

Page 4 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ No IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ Play It Safe T-shirts and assorted donated prizes or gift certificates. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES No AT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ 1 table, 3 chairs, tennis racquets and balls ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE Event has always been held at this location. (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ Ocean City Drug and Alcohol Abuse Prevention Committee, Worcester County Health Department, and the Town of Ocean City. ____________________________________________________________________ ____________________________________________________________________ Page 6 of 9

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ We respectfully request that the Mayor and City Council allow us to give the graduates ____________________________________________________________________ wristbands to ride the city busses for free. It is not only a safety issue for the grads (who ____________________________________________________________________ are yound, inexperienced, distracted and sometimes careless drivers) but for the safety of ____________________________________________________________________ . our citizens and other visitors as well. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.

N/A

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity. * We request that as in the past this be waived because it is on City property. INSURANCE CERTIFICATE AND ADDENDUM: For this event we will be under the Town of Ocean City umbrella, if ____________INCLUDED WITH APPLICATION agreeable. __________ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT Page 7 of 9

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 1/13/12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on File 1/13/12 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
1/13/12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on File 1/13/12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
1/13/12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Play It Safe Karaoke and Beach Volleyball 1. TITLE OF EVENT: ____________________________________________________
No 2. IS THIS A NEW EVENT? ______________________________________________

Tuesdays June 5 and 12, 2012 3. DATE(S) OF EVENT: __________________________________________________ 4:30 p.m. 4. STARTING & ENDING TIMES OF EVENT: _______________________________ 5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ Same dates at 3:00 p.m. _____________________________________________________________________

Page 1 of 9

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ Same dates at conclusion of event. 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ On the beach just east of the Boardwalk at Volleyball nets by Dorchester and Caroline Sts. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________ Donna R. Greenwood 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ OC Drug and Alcohol Abuse Prevention Committee _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ P.O. Box 954, Ocean City, MD 21843 _____________________________________________________________________
410-289-7060 11. WORK PHONE #_____________________HOME PHONE #__________________ ocdonnag@aol.com FAX: _________________________ E:MAIL: _____________________________

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ 501C3 Federal ID #1453374 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ OC Rec and Parks Dept. _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 410-250-0125 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-250-5409 ahandy@ococean.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Al Handy

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ - Volleyball teams of 4 to 6 will sign up to compete against one another for certain _____________________________________________________________________ prizes - Karaoke will be going on simultaneously at 5 pm _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Same location ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ Yes ____________________________________________________________________ ____________________________________________________________________ DJ and equipment vehicle will need access to beach to set-up or unload equipment. Will follow Citys directions. ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ See above ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ A small pop-up 10x10 tent will be used for registration. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ There will be many Play It Safe committee members and volunteers as well as an OCPD presence on beach and Boardwalk. ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ We respectfully request parking passes from public works for volunteers. Will park as ____________________________________________________________________ we are directed. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ We will have volunteers from AGH and Worcester County Health Dept. If needed, we ___________________________________________________________________ can request EMS presence. ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ Cancel ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ Volunteers will clean up beach area that we use. Trash receptacles on beach will be used or we will carry it away. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ Comfort Station at Caroline St. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Page 4 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ No IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ Play it Safe T-shirts, volleyballs, prizes and gift certificates. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.

yes

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

50 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 300-400 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ ____________________________________________________________________ -parking passes ____________________________________________________________________ -trash receptacles ____________________________________________________________________ -10 tables ____________________________________________________________________ -15 chairs ____________________________________________________________________ -police presence ____________________________________________________________________ -10 volleyball nets ____________________________________________________________________ ____________________________________________________________________ OCBP if they would like to do a beach safety presentation ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ Event has been held at this location for about 20 years ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ OC Drug and Alcohol Abuse Prevention Committee Worcester County Health Dept. ____________________________________________________________________ Town of Ocean City ____________________________________________________________________ Page 6 of 9

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ We request that the Mayor and City Council allow us to give wristbands to the graduates ____________________________________________________________________ to be able to ride the city busses for free. It is not only a safety measure to keep the grads ____________________________________________________________________ (who are young, inexperienced, distracted and sometimes careless drivers) off the streets, ____________________________________________________________________ . but for the safety of out citizens and other visitors. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. N/A IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity. Request that this be waived since we are on city property.

INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

__________ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT Page 7 of 9

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 1-13-12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on File 1-13-12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
1-13-12 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 8 PRIVATE EVENT PERMIT REQUESTS D. 14th Annual Lt. Mitch Maiorana Memorial Run-SwimRun Saturday, July 21, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Ryan Cowder, OC Beach Patrol Chapter of the U.S. Lifesaving Association

July
Sun 1 Mon 2 Tue 3 Wed 4 Thu 5 Fri 6 Sat 7

Beach Lights Tentative

Beach Fireworks Tentative

July 4th Concerts and Fireworks

Sunset Park Party Nights

10

11

12

13

14

Beach Lights Tentative Sundaes in the Park

Beach Fireworks Tentative

Concerts on the Beach

Sunset Park Party Nights

15

16

17

18

19

20

21

Beach Lights Tentative Sundaes in the Park

Beach Fireworks Tentative

Concerts on the Beach

Sunset Park Party Nights

Run Swim Run

22

23

24

25

26

27

28

Beach Lights Tentative Sundaes in the Park

Beach Fireworks Tentative

Concerts on the Beach

Sunset Park Party Nights

29

30

31

Beach Lights Tentative Sundaes in the Park

Jesus at the Beach

Jesus at the Beach Beach Fireworks Tentative

2012

Ocean City Private Events

Name of Event: 14th Annual Lt. Mitch Maiorana memorial Run-Swim-Run Date of Event: Saturday, July 21, 2012 Application Fee Paid: No New Event: No

Date Application Received: January 3, 2012 Date Routed: January 5, 2012 Date Returned from All Departments: February 27, 2012

Total Cost to Town: No foreseen costs

Things to Note: This event is a running and swimming race. From an established start line at 7th Street on the beach, participants will run 1500 meters against the prevailing ocean current, then turn around and run 500 meters with the ocean current. Next they will enter the water and swim 1000 meters parallel to the shore, exiting at 7th Street. Then they will run 1000 meters with the ocean current turn around and run 1000 meters against the ocean current to the finish line. Set-up of this event would take place on Saturday, July 221, 2012 at 4:00 p.m. The event would take place from 6:00 p.m. until 8:00 p.m. Clean up of the event site will take place directly after the event ends, at 8:00 p.m.

Comments from Department Representatives: OCPD Officers from shift will make periodic checks. OCBP Will provide vehicles and equipment for this events use. There is no cost for the event sponsors, as this event benefits OCBP employees and encourages physical training and fellowship. Members of the USLA Chapter are also Town of Ocean City/Beach Patrol employees. Therefore the Beach Patrol will be supporting this event with equipment and volunteer workers. FIRE MARSHAL, EMERGENCY SERVICES, OCCC, TRANSPORTATION, PUBLIC WORKS, TOURISM, RISK MANAGEMENT and REC & PARKS No comments, costs or concerns.

Date on Council Agenda: March 5, 2012 Event Approved of Denied: Date Fees Received: Amount:

Date Insurance Certificate Received: Date Permit Issued: Other:

Beach Franchise Notified:

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment.
14th Annual Lt. Mitch Maiorana Memorial Run-Swim-Run 1. TITLE OF EVENT: ____________________________________________________ No 2. IS THIS A NEW EVENT? ______________________________________________

3. DATE(S) OF EVENT: ______July 21, 2012_________________________________

18:00 20:00 4. STARTING & ENDING TIMES OF EVENT: _______________________________

5. PROJECTED SET-UP DATE (S) & TIMES: July 21, 2012 @ 16:00_____________ _____________________________________________________________________

Page 1 of 9

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____July 21, 2011 @ 20:00______ ______________________________________________________________________ 7. LOCATION (Describe area in which event shall be contained; be specific as to how Event to be held at 7th st. on the beach with the course much area will be used, etc.): _____________________________________________ extending 1500 meters north and south from 7th st. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________
.

Ryan Cowder

Ocean City Beach Patrol MD Chapter of the 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ United States Lifesaving Association _____________________________________________________________________

10. MAILING ADDRESS: _________________________________________________ PO Box 158, OC, MD 21842 _____________________________________________________________________

410-289-7556 410-251-4371 11. WORK PHONE #_____________________HOME PHONE #__________________ FAX: _________________________ E:MAIL: __oclifeguard411@yahoo.com___

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ Chapter of 503C, ID 22-25-69-414-000 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ 363 Schooner Lane, Berlin, MD 21811 _____________________________________________________________________ _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 410-641-3407 41-289-7556 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-251-4371 ryancowder@hotmail.com or rcowder@ococean.com E-MAIL ADDRESS: ________________________________________________ Oclifeguard411@yahoo.com OTHER: __________________________________________________________
Ryan Cowder

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES:

From an established starting line at 7th st. participants will: Run 1500 m against the prevailing ocean current then turn around and run 500 m with the ocean current. Next, they will enter the water and swim 1000 m parallel to shore exiting at 7th st. Then, they will run 1000 m with the ocean current, turn around and run 1000 m against the ocean current to the finish line.
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? 7th st.___________ ____________________________________________________________________ ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ Yes Dorchester st. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, A beach patrol vehicle (off duty) will drop off and return equipment at 7th St. etc.): _______________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ An umbrella and table ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO None EMPLOY: ___________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ Qualified OCBP personnel monitoring course ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ To be held the following day, July 22nd ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ 9th St. Comfort Station ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ Yes, OCBP MD USLA Chapter

Page 4 of 9

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ Certificates for the top 2 male and female finishers in each 10 year age group ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
NO 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.

NO 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT YOUR EVENT? __NO_______________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

NO 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

NO 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? __NO______IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

50 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 50 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? ____No______WHO DID YOU CONTACT? _________ Event takes place after beach stands close for the day. ____________________________________________________________________

Page 5 of 9

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ Volunteer OCBP personnel, vehicle support ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? __________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _____N/A______DESCRIBE: __________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE 7/11 7th st; 7/10 7th st.; 7/09 7th st.; 7/08 7th st.; 7/07 7th st. (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ TBD ____________________________________________________________________ ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
.

Page 6 of 9

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. X IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.

Diagram attached. INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity.

INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION ________X____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. Page 7 of 9

I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
12/29/11

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
12/29/11 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
12/29/11 APPLICANTS SIGNATURE___________________________DATE_______________

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
12/29/11 APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
12/29/11 APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

MitchMaioranaRunSwimRunCourseLayout.
Beach 21ststreet AtlanticOcean

3.Afterexitingthe
water,participantsrun northanadditional500m to21ststreet,thenturn andrun1,500mtothe finishlineat7thstreet (2,000m)

17thstreet

2.Participantsenterthe
waterat7thstreet,and swim1,000mparallelto thebeachalongabuoy line.Exitfortheswimis at17thstreet

Registration Tableonthe beach

Start/FinishLine. 7thStreetatthewaterline Start

1.Participantsstartat
thestartline,andrun 1000mdownthebeachto Talbotstreet,thenreturn to7thStreet(2,000m)
TalbotStreet.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 8 PRIVATE EVENT PERMIT REQUESTS E. 2012 17th Annual Sand Duels Soccer Challenge Saturday and Sunday, June 9-10, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Scott Westcoat, President, ASG Events, LLC

Ocean City Special Events Private Events

Name of Event: 17th Annual Sand Duels Beach Soccer Challenge Date of Event: Saturday and Sunday, June 9 AND 10, 2012 Application Fee Paid: Yes/$100.00 New Event: No

Date Application Received: October 4, 2011 Date Routed: October 4, 2011 Date Returned from All Departments: January 23, 2012

Total Cost to Town:

Things to Note: This event is a small-sided soccer tournament that will take place on a maximum of 20 25-yard x 35-yard beach courts. Each court will host round-robin play in which each team will play a minimum of three games. Teams will consist of no more than five players and two substitutes. Set-up of the event will take place on Friday from 12:00 noon until 8:00 p.m.and clean up will take place on Sunday from 4:00 p.m. until 8:00 p.m. The event would like to take place on the beach north of Dorchester Street to 1st Street. Will set-up at least 75-feet off the easternmost edge of the concrete pad. The event will take place from 9:00 a.m. until 6:00 p.m. daily. The event organizer requests parking for a 24-foot Box Truck at the West OC Park n Ride as in previous years. If park n ride is not available, request parking at Rec. & Parks office building, 125th Street and bay. Special beach access may be needed for sponsor related activities, such as a possible soccer exhibit trailer. Event personnel will be responsible for monitoring and cleaning the event area. If necessary, the event organizers will contract for an eight-yard dumpster to be placed near the site. ASG is also willing to employ a staff of City Workers to assist with this process. The event organizers request permission to sell event related items. During the event, self-standing tents and a small, self-contained P.A. System will be utilized. The event will have product sampling. All sampling will comply with Town guidelines. If available, the event organizers request the following; a certified paramedic and, if necessary, an ambulance be on-site during the event; an off-duty police officer for overnight security and, if necessary, an off-duty unit (two persons) for crowd control; parking provisions for two staff cars; and temporary workers to remove waste. Sponsors are as follows: DC United, Dicks Sporting Goods, TLI Digital, MD State Youth Soccer Assoc., and the Atlantic Hotel. Comments from Department Representatives: OCPD In previous years, this event has not used OCPD for secondary employment. If the event organizers would like off-duty officers to patrol the event and provide overnight security, they must apply through the Office of the Chief of Police. However, this may be limited or may have to be an outside agency due to other events taking place the same weekend. OCPD recommends the event coordinator plan on alternative security to the OCPD. Also, how far north this event reaches may infringe upon areas needed for OC1 and the Air Show. REC. & PARKS There is usually some overlap in the clean up of this event and the start of a Play It Safe event in the same area. Suggest the Council instruct the event organizers to coordinate with the Play It Safe organizers to allow both events to occur without conflict. Also, this event is requested to take place on the same dates as the OC Air Show. Do not see it as a conflict from a location standpoint (except for the Play It Safe event already discussed), but it will be a busy weekend downtown. Volleyball nets will NOT be removed for this event from the downtown volleyball beach courts, as the organizer does not believe its necessary. If the organizers change their mind about this, the cost to remove and reset the nets is $430.00 in labor. Also, request the 24-Fot Box truck NOT be parked at Northside Park, as Northside Park is hosting a huge lacrosse tournament that weekend. Drink sponsorship needs to be modified. RISK MANAGEMENT Insurance Certificate must be submitted prior to the event. TRANSPORTATION If approved, will provide and issue one (1) WOC Park n Ride Special Event Parking Permit to the organizers. Also, the Boardwalk trams will be in operation from 10:00 a.m. until 12:00 midnight each day of the event. The event staff must help keep the tram area clear of spectators.

PUBLIC WORKS Has had issues with this soccer event in the past. Event must maintain cleanliness of the beach. Public Works has no temporary workers to provide this event to help in the maintenance of the event area on the beach. We will provide dumpsters in locations for them to use. No equipment, structure or vehicles are to be left on the concrete tram lane. BEACH PATROL The organizers need to take a more active role in making sure the event does not interfere with the access or patrolling of the beach. Although 2011 was somewhat better than in years past, the event staff needs to work better with OCBP, understanding that BP is concerned about our ability to provide safety to all OC visitors, not just their event. One possible solution is to move the event north so that the south boundary of their layout is north of Dorchester Street. **There is also the final preemployment physical skills test for the 2012 OCBP season and takes place at Dorchester Street and the Boardwalk with registration and briefing of candidates from 10am-12:30pm. The event is not to use or relocate any of our items tables, chairs, and bleachers.** Event cannot interfere with the normal patrolling of the beach. During set-up and breakdown the Dorchester St. ramp and the concrete pad on the east side of the Boardwalk cannot be blocked. The event must be set-up at least 30-yards off the easternmost edge of the train lane on the Boardwalk to allow OCBP vehicles on and off the beach. They may not extend their playing areas any further than the wooden walkways that are placed perpendicular to the Boardwalk and extend toward the waters edge. If theres an emergency, BP will assist if possible. If at any time the OCBP determines the beach is unsafe due to weather, OCBP will notify event officials. Upon notification, all event-related activities must stop, the participants must clear the beach and seek shelter immediately until OCBP determines it is advisable to return to activity. The event organizer must be held accountable for their past poor events and need very strict in their guidelines on to both their spectators and participants. FIRE MARSHAL The applicant must obtain tent permit(s) from the Office of the Fire Marshal. TOURISM, EMERGENCY SERVICES, CONVENTION CENTER No comments, concerns or costs.

Date on Council Agenda: March 5, 2012 Event Approved or Denied: Date Fees Received: Date Permit Issued: Other: Amount:

Private Event Application

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events Coordinator
Town of Ocean City Recreation and Parks 200 125 th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. 2. 3. 4. Title of Event: 2012 17th Annual Sand Duels Beach Soccer Challenge NO

Is This a New Event:

Date(s) of Event: June 09-10, 2012 (Alternate Date: June 2-3, 2012) Starting & Ending Times of Event: 8 AM - 6 PM each day

5. 6. 7.

Projected Set-Up Date(s) & Times: Friday 6/08/12 9 AM- 8PM Friday 6/1/12 9AM- 8PM Projected Clean-Up Date(s) & Times: Sunday 6/10/12 4PM-8PM Sunday 6/3/12 4PM-8PM Location (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): The space of beach that is located north starting Dorchester Street on continuing on to Caroline Street. This area shall be 30 feet off the boardwalk and includes the area normally used for volleyball tournaments. Applicants Name: Scott A. Westcoat, President Organization Representing: ASG Events, LLC Mailing Address: 1101 East 25th Street, Baltimore, MD 21218 Work Phone #: (410) 962.7070 Home Phone #: 443.277.2600 If Organization is non-profit, list non-profit classification and identification number: N/A On-Site Coordinator: Derek Wilson N/A

8. 9. 9. 11. 12.

13. 14. 15.

Ocean City/Local Address of Coordinator:

Coordinators Contact Numbers: Home: 443.277.7931 Work: 410.962.7070 Local: 410.962.7070 Cell: 443.277.7931 Email: derek@asgevents.com Fully describe the event and all proposed activities: The event will consist of a smallsided soccer tournament that will take place on a maximum of twenty (20) 25 yard x 35 yard beach courts. Each court will host round-robin play in which each team will play a minimum of three (3) games. Teams will consist of no more than five (5) players and two (2) substitutes. Where will the event headquarters be located? Prior to the weekend, event headquarters will be located at the offices of the ASG Sports, Incorporated in Baltimore, Maryland. During the weekend, event headquarters will be located at a local hotel (to be determined). On-site, the event headquarters will be located at the Scoreboard / Administration tent. Vehicular access to the beach is controlled. Do you require such access?: Yes, coordinating the delivery of goals and equipment around current boardwalk schedules of trams and early morning access. This will take no longer than 50 minutes. Fully describe unloading and loading procedures of equipment, materials, etc. With the exception of to be determined sponsor related items, all equipment needs will be transported to the site via a 24 foot truck. Set-Up will start at 9:00 AM Friday with equipment being off-loaded at the event site. Equipment will consist of court liners (ropes and vinyl signage), soccer goals, tents, soccer balls and registration materials. Break-down will begin at 4pm Sunday and continue until approximately 8:00 PM. Equipment will be dismantled and

16.

17.

18.

19.

stored in a secure area within the event area until the entire event has commenced, and will then be loaded into the truck for transit. 20. Will you be setting up a judging area, public address system, tents, scaffolding, etc.? If so, please illustrate on required diagram and describe here: During the event , selfstanding tents (i.e. E-Z Up Tents) and a small, self-contained public address system will be utilized. There will be no need for staging or scaffolding equipment. Describe the crowd control procedures you intend to employ: To control congestion of participants and spectators, participants will play their games within a designated block of time (usually 4 - 5.5 hours), which will be broken out to morning and afternoon shifts. If additional crowd control is necessary, private security officers or off-duty police will be hired to patrol the area. Describe any special parking / traffic needs or considerations: We would like to secure parking for a 24 Box Truck at the West Ocean City Park and Ride as in previous years, if unavailable, then at the 125th Street Rec and Park offices. Once again, their scheduled playing times will be broken into morning and afternoon shifts. Special beach access may be needed for sponsor related activities (i.e. soccer exhibit trailer). Have arrangements been made for medical assistance? Yes, We will employ a Certified Athletic Trainer for the weekend. If so, what type? First, we will alert the local fire department. Second we will see if they would like an off-duty paramedic to be on-site. If not, we will rely on the Trainer on-site and notify the in-place EMT service. 24. What is your rain policy? The tournament will proceed rain or shine; however, play will be postponed or suspended if there is thunder or lightning. Tournament directors reserve the right to modify teams schedule of games. What provisions will be made for collecting and disposing of solid wastes. Including trash and garbage, and recyclables? Solid wastes, garbage and recyclables will be deposited into cardboard BFI boxes with plastic liners. All Team Representatives are issued a 40 gallon trash liner. Event personnel will be responsible for monitoring and cleaning the event area. If necessary, we will contract for a 8 yard dumpster to be placed near the site. ASG hires individuals to handle all waste throughout the event. What provisions will be made for participant comfort (toilets, hand washing, etc.)? As for sanitary provisions, if the public facilities are not adequate, we will contract for several spota-pots to be placed adjacent to the event site. Describe concessions / sale items requested: The concession / sale of items will be limited to soccer related apparel (i.e. shirts, shorts, hats, visors, shoes, soccer related items). Describe all product sampling requested (specific sizes and quantities): The sampling of items are still to be determined by our sponsors. Items will most likely be an isotonic drink (i.e. G2, Gatorade) a water (i.e. Aquafina), a nutrition supplement (i.e. PowerBar). Sizes and quantities are to be determined.

21.

22.

23.

25.

26.

27.

28.

29.

Will revenue be generated from participant fees, concessions, sponsorships or any other source? Yes If so, whom will the proceeds benefit? A portion of the proceeds will benefit soccer programs throughout the state of Maryland. ASG hires local referees through the Capitol Area Soccer Referees Association (CASRA).

30.

Describe event prizes / awards: Each participant will receive a tournament T-Shirt and goodie bag for playing. Merchandise prizes (i.e. soccer shoes, hats, shirts, travel bags) and / or gift certificates will be awarded to winners of the tournament. These items will be determined by our sponsors. Will you be offering a raffle at your event? NO Will you be erecting a tent at your event: NO WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? Yes We will have an inflatable entry wy and an inflatable soccer ball tent WILL YOU BE HAVING A BONFIRE AT YOUR EVENT?: No WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? No Do you expect to serve/ sell/ distribute alcoholic beverages at your event? Expected number of participants: Expected number of spectators: NO

31. 32. 33.

34. 35. 36. 37. 38. 39.

750 - 1500 (a maximum of 2500 is possible) 1500 - 4500 (a maximum of 7500 is possible)

If your event takes place on the beach, you must notify the appropriate beach franchise owner of the intended event. Have you done so? No, Whom did you contact? N/A What assistance and supplies will you be requesting from town personnel: (Be aware that additional charges may be instituted): IF AVAILABLE, 1) Medical Assistance: a certified paramedic to be on-site during the event and, if necessary, an ambulance; 2) Security: an off-duty police officer for overnight security (Friday & Saturday Only) and, if necessary, an off-duty unit (two persons) for crowd control.; 3) Parking Provisions: Two (2) staff cars. 4) Temporary workers to remove waste A State Highway permit must be obtained form use of any state property (road, highways, etc). have you already obtained this permit? N/A For parade Organizers only. expected number of oversized vehicles (larger than 12ft tall, 8ft. wide and/or 21ft. long) traveling the parade route: N/A

40.

41.

42.

43.

List locations and dates of prior events held over the past five (5) years:

2011 Sand Duels Beach Soccer, University of Maryland Fan Zone (5 events Septe,mber 2011 through December 2011, The Baltimore Flag Football Festival, Baltimore Blast Holiday Soccer Tournament Series, 86 sampling event for Dr Pepper Company, 118 Sampling events for Pepsi Beverages Company, 2010 Sand Duels Beach Soccer Tournament, 2010 Freedom Fives Soccer Tournament Series, Baltimore Ravens Fan Zone 2010, Washington Freedom Fan Zone 2010, 2009 Volkswagen Junior Masters Soccer Tournament, 2009 Washington Freedom FanZone, 2009 DC United Corporate Cup, 2009 Get Wiff It Wiffle Ball Tournament, 2009 Baltimore City Movie Series, 2009 Washington Nationals FanFest, 2009 Baltimore Ravens RavensTown Fan Zone, Shogun Fights Sposnorship Sales 2009, 2009 Baltimore Ravens Flag Football Event, Active Survivors Network Vendor Village 2009, 213 Pepsi Sampling Events January 2009-November 2009,2008 Sand Duels Beach Soccer Tournament, 2008 Chick-fil-A Youth Soccer Tournament , Baltimore Beach Blast Soccer Tournament, DC United Soccer Celebration, Futbolito Soccer 4v4 Tournament,Get Wiff It Wiffleballl Tournament, Crabtown Soccer Showdown 2008, MASN Outreach (42 events) Pepsi Bottling Group Summer Sampling Tour 28 Events, Advertising.com Employee Outing, Scouts n Soccer Tournament 2008, 2007 Sand Duels Beach Soccer Tournament, 2007 Bash at Rash Sand Soccer Event, 2007 Baltimore Ravens Flag Football Tournament, 2007 LAXFEST Baltimore Inner Harbor, DC United Soccer Celebration-10 Events, MLS CUP Soccer Celebration, RFK Stadium, Maryland State Youth Soccer Association Workshop 2006, Disney/Jetix Kids Cup Soccer Tournament 2006 (Chicago, Denver, CO, Washington, DC, Dallas, TX), Cartoon Network (Turner Broadcasting) Soccer Fiesta 2006 ( Washington, DC, Los Angeles, CA, Dallas, TX), MLS Cup 2006 Soccer Celebration-MLS interactive elements, Sand Duels Beach Soccer Tournament, June 2006-Ocean City, MD, 4-on-4 at the Shore Beach Lacrosse Tournament-July 2006 in Ocean City, Maryland, DC United Soccer Celebration (10 interactive festivals May 2006-September 2006), DC United Corporate Cup Soccer Tournament-July 2006, Washington, DC, Washington Nationals Fanfest 2006 (3 Fan festivals during 2006 season)-Washington, DC, Chevrolet Kids Zone-Washington Nationals (32 home games at RFK Stadium-Summer 2006, Baltimore Ravens Training Camp 2006Fanfest Elements, Baltimore Ravens Flag Football Tournament, M&T Bank Stadium, Baltimore, MD (December 2006), Pepsi Bottling Group Summer Sampling Tour 2006-43 interactive sampling events-May2006-October 2006,

44.

List all sponsors associated with your event. Pepsi Bottling Group, DC United, Dicks Sporting Goods, TLI Digital, Maryland State Youth Soccer Association, Atlantic Hotel List additional comments and / or requests not covered in this application: N/A at this time. This may need to modified as we get closer to the event date. Please attach a detailed diagram of event layout. Make sure you include location of headquarters, PA System, staging, concessions, courts, bands, etc. Is diagram included with application? Yes No

45.

46.

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverage shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City Maryland 21842. The certificate of insurance evidencing such coverage shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant, and be approved by the Towns Risk Manager before the applicant engages in the activity. INSURANCE CERTIFICATE: ________ INCLUDED WITH THIS APPLICATION ____X__ TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, 7-Up, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina, and other products that Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE

____ DATE__10/3/11

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of Chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provision so of the local ordinances including Chapter 62 of the Town Code. APPLICANTS SIGNATURE ____ DATE__ 10/3/11

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees, and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent, and employees.

APPLICANTS SIGNATURE

____ DATE__ 10/3/11

MANDATED CHANGES/CANCELLATION: Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.

APPLICANTS SIGNATURE

____ DATE__ 10/3/11

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a special event permit agrees to follow the guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be returned in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit that may be required by the Mayor and Council of the Town. I have read and will comply with all special event application requirements.

APPLICANTS SIGNATURE

____ DATE__ 10/3/11

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 8 PRIVATE EVENT PERMIT REQUESTS F. White Marlin Festival and Crab Soup Cook-Off Request Approval for 3-Year Continuation Adding May 10, 2014 Presented by: Lisa Mitchell, Private Events Coordinator

May
Sun Mon Tue Wed Thu 1 Fri 2 Sat 3

Springfest

Springfest

Springfest

10

Springfest

Crab Soup Cook-off

11

12

13

14

15

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17

Cruisin OC

Cruisin OC

Cruisin OC

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20

21

22

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24

Cruisin OC

25

26

27

28

29

30

31

Ravens Roosts Parade

2014

Ocean City Private Events 3-Year Approval

Name of Event: White Marlin Festival and Crab Soup Cook-off Date of Event: Requesting event approval for May 10, 2014 Cost to the Town of Ocean City to support this event: $1,170.70

Things to Note: Last year Lisa Parks for the Downtown Association of Ocean City was granted a 3-year event approval for the White Marlin Festival and Crab Soup Cook-off. The dates approved were May 14, 2011, May 12, 2012 and March 11, 2013 Lisa Parks for the Downtown Association of Ocean City would like to continue this provision, and requests Council approves this event for the date of May 10, 2014. All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives: OCPD Will assign two officers to monitor the event and restrict people from leaving the event with any alcohol. Total cost to the department is $198.00. Public Works Will deliver the following equipment to Somerset Street Plaza: three picnic tables, ten sections of metal fencing, one case of trash bags, four cones and ten barricades. Ten parking spaces will be reserved at the Somerset Street Lot. Total costs are estimated to be $972.70. Fire Marshal The applicant is responsible for obtaining a permit for the use of the tents. The applicant may not obstruct and/or restrict access to the fire hydrants located on Somerset Street. Access of the street from Baltimore Avenue to the Boardwalk shall be maintained for the use of emergency vehicles. Any vendors that are cooking must provide a fire extinguisher. Risk Management Insurance Certificate to be obtained and submitted prior to the actual event. OCBP Will have a public information booth, if requested, as we have had in past years. Rec. & Parks Coke contract will be in effect. Soda and water for this event must be Coca Cola products and not Pepsi as noted in the application. Transportation, OCCC, Emergency Services and Tourism No comments.

Date on Council Agenda: February 21, 2012 Council Ruling: ________________________________________________ Applicant Notified of Meeting Results: _____________________________

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 9 PUBLIC HEARING Proposed Fare Increase for West Ocean City Park and Ride Shuttle

s ct 1A 6e k

1J

f S

614

A U

lA e 4
MARCH 1 2012

OCEAN CITY DIGEST

Legal Notices
Laser

de

sit shall
ses

from any resale of the property Inter est to be paid on unpaid purchase
money at the rate pursuant to the
Deed ofTrust Note from date of sale to date funds are received in the office of
the Substitute Trustees in the event

OWN DUE DILIGENCE WITH RE

SPECT TO THE PROPERTY PRIOR TO THE FORECLOSURE AUCTION

may

risk and ser The be enti

For additional information please con

tact the Substitute Trustees

Truck 1992 Dump Truck 1986 and Utility Truck 1982 Ford Bronco 1994 Ford Crown Victoria 2004 2005 2008 Ford Ranger 1993 Ford Taurus 2000 and International 4700
Box Truck 1997

esulting surplus
to the irchaser

the property is purchased by someone

other than the holder of the indebted
ness In the event settlement is de

C Larry Hofmeister Jr Craig B Leavers Stephanie H Hurley James J Loftus

Substitute Trustees

Surplus electronic equipment in cluding Computers Monitors Lap

tops

layed for any reason there shall be no

abatement
of interest All taxes ground rent water rent condominium

Printers

Fax

Machines

ALEX COOPER AUCTS INC

908 YORK ROAD TOWSON MARY
LAND 21204 410 828 4838

convey

title or
3nied by son the
w or

Keyboards Mouse Floppy Disc Drive Storage Containers Various Printer

Cartridges Telecommunication Termi

fees and homeowner association or

eq it with

dues all public charges assessments payable on an annual basis including sanitary and metropolitan district or charges if applicable owed against the
property shall be adjusted to date of

OCD 2 3t 16

nal TV Combo Units Typewriter VCR HP AC Power Adapter IBM Computer

Network Rack Panasonic 50 Tube

Style Television and UPS Trans

former

eesing
npson
s

sale and assumed thereafter by the purchaser Cost of all documentary

stamps transfer taxes and settlement
borne

Surplus furniture including 2

Drawer and 4Drawer File Cabinets Metal Desks Mahogany Desk Wood Computer Stations Round Tables Of fice Chairs Side Chairs Medical Chair and Picnic Table

3t 23 2

ers

expenses for the property shall be by the purchaser Purchaser

1300

shall be responsible for obtaining phys ical possession of the property Pur
chaser assumes the risk of loss or

PUBLIC HEARING
set for proposed fare increase of West Ocean City Park Ride shuttle
The Ocean City Mayor and Council will hold a public
Ocean City MD

Miscellaneous surplus equipment

including Winco 30KW Generator 1975 Power Washer Freezer Used

damage to the property from the date

of sale forward

If the Substitute

Bricks 11 pallets 3 bricks and 000

Wooden Glulam Laminated Columns TERMS AND CONDITIONS OF SALE AND CONVEYANCE The

LE
E

Trustees are unable to convey good and marketable title the purchaser s sole remedy in law or equity shall be limited to the refund of the deposit Upon refund of the deposit to pur
chaser this sale shall be void and of no

hearing at its Monday March 5 meet

ing to seek public comment on a pro
posal to raise the fare for the shuttle

County Commissioners propose to so

licit competitive bids via an Internet

that operates between the West Ocean City Park Ride and the South Tran

based auction system operated by

GovDeals Inc for which the Commis sioners will pay GovDeals Inc an ad
ministrative fee of seven and one half

L851
lined in
mn

effect and the purchaser shall have no further claims against the Substitute Trustees The conveyance of the prop
erty by the Substitute Trustees to the

sit Station in downtown Ocean City

The meeting will begin at 6 p in m council chambers at City Hall 301 Bal
timore Avenue

5 of the winning bid but percent 7

not less than five and 00100 dollars

Deed

Kenzie
irded in ie Land

purchaser at settlement shall be by

Trustees Deed without covenants or

A fare increase from the current 1

ride allday to a 3 ride allday or 1

per boarding which is the current fare

special warranties
The Substitute Trustees reserve the

00 5 for each transaction This ad ministrative fee will be charged to the

winning bidder so that there is no net cost to the County All of the above ref erenced surplus property will be of

MD de
e

structure of the Coastal Highway bus

service is being considered due to de creases in bus fare revenue and higher

terms

he par

right to 1 accept or reject any and all bids and to sell the property in any
manner which the Substitute Trustees

rsigned t public
urt for House

determines in their sole discretion

may provide the highest yield to the secured party 2 modify or waive the requirement for bidders deposits and terms of sale and settlement and 3 or

operating costs of the municipal bus service The West Ocean City Park Ride shuttle service operates from May
through September

fered for sale AS IS WHERE IS The County Commissioners make no war

ranty guaranty or representation of

PM OT OF ROVE
rcester Tax ID

to withdraw all or any part of the prop

erty from the sale prior to acceptance
of the final bid

The location of the public hearing is accessible to persons with disabilities Any individual who requires special

any kind expressed or implied as to the merchantability or fitness for any

purpose of the property offered for sale The County Commissioners warrant to the buyer that the property offered for

assistance to participate in the public

hearing should contact Dianna Davis at 410 723 2174 at TTD 410 723 3636 10 days prior to the hearing in order

sale will conform to its description

The County Commissioners reserve the right to reject any and all bids as they see fit and to withdraw from sale

The property will be sold in an AS

IS condition and without any re

course representations or warranties

for Ocean City Transportation to make

scribed rnstruc

either express or implied as to its na ture condition or description No rep

resentations are made as to the Neither the Substitute property

necessary arrangements A sign lan

guage interpreter will be present and available at the hearing

any of the items listed Payment in full

by successful bidders shall be made to Worcester County Commissioners
OPPORTUNITY
FOR

OBJEC

be im
2 story

Trustees nor any other party make

any warranty or representation of any

OCD2 5t 2 TIONS

3 bed
eat and
Lan

as

to all restric ts and ame if iy kind

kind or nature regarding the physical condition of the description of or title to the property The property will be sold subject to any violation notices
and subject to all conditions restric tions easements covenants encum brances and agreements of record and

NOTICE
Disposal of Surplus Vehides and Equipment
to be Auctioned on GovDeals com

Anyone objecting to the pro posed conveyance of the above surplus vehicles and equipment shall do so in writing prior to 4 p on Thursday 30 m March 1 2012 or in person at the reg ularly scheduled meeting of the County Commissioners to be held at 10 a on March 6 2012 in the 00 m
County
Commissioners

Meeting

all terms conditions notes and mat

ters as set forth and described in the

Disposition of County Personal Property no longer used by

the C minty

Room Room 1101

Hill
Maryland 915

Government Cen

ter One West Market Street Snow

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 11 NEW BUSINESS Request Approval for Caine Woods Community Association to Serve Beer and Wine at Fiesta Park Functions Presented by: Dennis Dare, President

Caine Woods Community Association Inc

O P Box 4681 Ocean City MD 21843 4681
net cainewoods@verizon

February 6 2012

Mayor and City Council

Town of Ocean City
301 Baltimore Avenue

Ocean City MD 21842

Dear Mayor and Council Members

The Caine Woods Community Association would like to request your permission to serve beer and
wine at several of our community functions held in Fiesta Park Specifically
April 14 2012
June 23 2012

Fiesta Park CleanUp

10 a 1 p m m
Noon

CWCA Community Picnic National Night Out CWCA Fall Community Picnic

4p m
8 psn
6 p m

Aug 7 2012

6p m
3 p m

Aug 25 2012

Your anticipated approval is greatly appreciated

ely

nis D W Dare
President

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 14 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2012-09 to Authorize and Empower Mayor and City Council of Ocean City to Issue and Sell General Obligation Municipal Purpose and Refunding Bonds not to Exceed Thirty Four Million Seven Hundred Thousand Dollars ($34,700,000) Maximum Aggregate Principal Amount

Town of Ocean City, Maryland Preliminary Principal Maturities 2012 Municipal Purpose & Refunding Bonds Not to Exceed Size- Preliminary Amounts

1st Reading

Town of Ocean City, Maryland Preliminary Principal Maturities 2012 Municipal Purpose & Refunding Bonds Not to Exceed Size- Preliminary Amounts Refunding Amount 745,000 1,385,000 1,415,000 1,445,000 1,485,000 1,535,000 1,575,000 1,620,000 1,680,000 1,745,000 14,630,000

2nd Reading

Maturity 10/1/2012 10/1/2013 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022 10/1/2023 10/1/2024 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 10/1/2031 10/1/2032 Total

Refunding New Money Amount Amount Total 1,125,000 1,125,000 1,125,000 745,000 1,870,000 1,125,000 760,000 1,885,000 1,125,000 775,000 1,900,000 1,125,000 795,000 1,920,000 1,125,000 815,000 1,940,000 1,125,000 835,000 1,960,000 1,125,000 860,000 1,985,000 1,125,000 880,000 2,005,000 1,125,000 910,000 2,035,000 1,125,000 940,000 2,065,000 1,125,000 975,000 2,100,000 1,130,000 1,015,000 2,145,000 1,055,000 1,055,000 1,100,000 1,100,000 1,145,000 1,145,000 1,190,000 1,190,000 1,240,000 1,240,000 1,290,000 1,290,000 1,345,000 1,345,000 1,400,000 1,400,000 $ 14,630,000 $ 20,070,000 $ 34,700,000

Maturity 10/1/2012 10/1/2013 10/1/2014 10/1/2015 10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022 10/1/2023 10/1/2024 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 10/1/2031 10/1/2032 Total $

New Money Amount 1,105,000 1,120,000 1,135,000 1,160,000 1,185,000 1,205,000 1,235,000 1,255,000 1,290,000 1,325,000 865,000 910,000 955,000 1,010,000 1,060,000 1,110,000 1,170,000 1,225,000 1,290,000 1,360,000 $22,970,000 $

Total 1,105,000 1,120,000 1,880,000 2,545,000 2,600,000 2,650,000 2,720,000 2,790,000 2,865,000 2,945,000 2,545,000 2,655,000 955,000 1,010,000 1,060,000 1,110,000 1,170,000 1,225,000 1,290,000 1,360,000 37,600,000

Prepared by Davenport 02/29/2012

FIRST READING:02/21/2012 SECOND READING:03/05/2012 MAYOR AND CITY COUNCIL OF OCEAN CITY ORDINANCE NO. _2012-09 AN ORDINANCE to authorize and empower Mayor and City Council of Ocean City to issue and sell, upon its full faith and credit, not to exceed Thirty Seven Million Six Hundred Thousand Dollars ($37,600,000) maximum aggregate principal amount of its serial maturity, general obligation, fully registered bonds, pursuant to the authority of Sections 31 through 37, inclusive, of Article 23A of the Annotated Code of Maryland (2011 Replacement Volume), as amended, Section 24 of Article 31 of the Annotated Code of Maryland (2010 Replacement Volume and 2011 Supplement), and Section C-719 of the Charter of Mayor and City Council of Ocean City, as amended, to be designated as General Obligation Municipal Purpose and Refunding Bonds of 2012, said bonds to be issued and sold for the public purposes of (i) financing or refinancing, in whole or in part, certain costs of acquisition, construction and/or improvements to the Projects (as defined below), (ii) and refunding all or a portion of the Mayor and City Council of Ocean City Municipal Purpose Bonds of 2005 maturing on or after April 1, 2016 and (iii) paying the costs of issuance of said bonds, which expenses include costs of document production and reproduction, and financial advisory and counsel fees and expenses; providing for the sale of said bonds by private sale or by solicitation of competitive bids; prescribing the form and tenor of said bonds; determining other matters relating to the issuance and sale of said bonds, including the form of a notice of sale to be published in connection with any public sale of said bonds; providing for the disbursement of the proceeds of said bonds; authorizing the preparation and distribution of a preliminary official statement and an official statement in connection with any public sale of said bonds; providing that the proceeds of said bonds, or any moneys which may be deemed to be proceeds, will not be used in a manner which would cause said bonds to be arbitrage bonds; providing for the appointment of a paying agent and bond registrar for said bonds; covenanting to levy and collect all taxes necessary to provide for the payment of the principal of and interest on said bonds; and generally relating to the issuance, sale and delivery of all said bonds. RECITALS The authority for the powers herein exercised is contained in Section C-719 of the Charter (the Charter) of Mayor and City Council of Ocean City (the City) and in Sections 31 through 37, inclusive, of Article 23A of the Annotated Code of Maryland (2011 Replacement Volume), as amended (the Enabling Act), and Section 24 of Article 31 of the Annotated Code of Maryland (2010 Replacement Volume and 2011 Supplement) (the

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Refunding Act and together with the Enabling Act and the Charter, the Authorizing Legislation). The Authorizing Legislation authorizes and empowers the City to borrow money for any proper public purpose and to evidence such borrowing by the issuance and sale of its general obligation bonds in accordance with the procedure prescribed by the Authorizing Legislation, subject to the limitation that no bonds shall be issued by the City pursuant to the authority of the Authorizing Legislation if, by the issuance thereof, the total bonded indebtedness of the City represented by its bonds payable from its general tax revenues then would exceed the amount permitted pursuant to the Authorizing Legislation. The City proposes to spend the proceeds of the Bonds hereby authorized (i) to finance or refinance, in whole or in part, certain costs of acquisition, construction and/or improvements to the public projects described on Exhibit A attached hereto; (ii) to refund all or a portion of the Mayor and City Council of Ocean City Municipal Purpose Bonds of 2005 maturing on or after April 1, 2016 (the 2005 Bonds); and (iii) to pay the costs of issuing the Bonds (as defined below), which expenses include costs of document production and reproduction, and financial advisory and counsel fees and expenses. The Authorizing Legislation authorizes the City to issue bonds for the purpose of refunding outstanding bonds issued by the City in order to realize debt service savings or for other reasons set forth in the Authorizing Legislation. The City has determined that the City will realize savings in the effective cost of debt service on the 2005 Bonds on either a direct comparison or present value basis by advance refunding all or a portion of the 2005 Bonds. The Charter contains no limitations upon the rate at which ad valorem taxes may be levied by the City for the payment of the principal of and interest on said bonded indebtedness. Since the adoption of Article XI-E as an amendment of the Constitution of Maryland, the General Assembly has passed no law proposing a limitation upon the rate at which taxes

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may be levied by the City, or a limitation upon the amount of bonded indebtedness which may be incurred by the City. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF OCEAN CITY, that: Section 1. Acting pursuant to the authority of the Authorizing Legislation, the City

hereby determines that the net proceeds from the sale of its General Obligation Municipal Purpose and Refunding Bonds of 2012, authorized to be issued and sold by this Ordinance, shall be used and applied for one or more of the public purposes of (a) financing or refinancing, in whole or in part, certain costs of acquisition, construction and/or improvements to the public projects described on Exhibit A attached to this Ordinance (the Projects); (b) providing funds in order to refund all or a portion of the Mayor and City Council of Ocean City Municipal Purpose Bonds of 2005 maturing on or after April 1, 2016 (the 2005 Bonds) in order to realize savings to the City in the effective costs of debt service; and (c) paying the costs of issuing the Bonds (as defined below), which expenses include costs of document production and reproduction, and financial advisory and counsel fees and expenses, all as stated in the Recitals to this Ordinance. The costs of the Projects may include (without limitation) the costs of the planning, construction, reconstruction, demolition, improvement, refurbishing, renovation, restoration, extension, alteration, installation, repair, acquisition, conversion and modernization of structures; the acquisition of structures and sites for structures; the acquisition of rights of way for roads; architectural and engineering services, including preparation of plans, drawings and specifications; development and restoration of grounds; and all customary and necessary furnishings and fixed permanent equipment for structures. Section 2: The City is hereby authorized to borrow money and incur indebtedness

for the purposes set forth in the Recitals and Section 1 of this Ordinance. To evidence such

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borrowing and indebtedness and acting pursuant to the authority of the Authorizing Legislation, the City shall issue and sell, upon its full faith and credit, not to exceed Thirty Seven Million Six Hundred Thousand Dollars ($37,600,000) maximum aggregate principal amount of its serial maturity, general obligation, fully registered bonds, said issue of bonds to be known as General Obligation Municipal Purpose and Refunding Bonds of 2012 (the Bonds), the net proceeds of such sale to be used and applied as provided in this Ordinance. The City shall levy and collect ad valorem taxes upon all taxable property within Ocean City in rate and amount sufficient to pay the principal of and interest on the Bonds. Section 3: The Bonds may be used for all or less than all of the purposes set forth in

the Recitals and Section 1 of this Ordinance, as determined by the Mayor of the City (the Mayor) to be in the best interests of the City at or prior to the time of sale of the Bonds, based on advice and recommendations from the Financial Advisor to the City (the Financial Advisor). Except as provided hereinafter or in an ordinance or resolution of the City adopted prior to the issuance of the Bonds, the Bonds shall all be dated as of the date of delivery (or such other date as the Mayor may determine based upon the advice of the Financial Advisor), shall be in the denominations of $5,000 or any integral multiple thereof, shall be numbered from one (1) consecutively upward in the order of their maturities and each such number shall be prefixed by the letter R. The Bond Registrar (as defined herein) may make such

additional provision for numbering, including additional prefixes and suffixes, as he may deem appropriate. Based on the maximum aggregate principal amount of $37,600,000, the Bonds shall mature, subject to the option of prior redemption according to the provisions of this Ordinance, on October 1 in each of the years 2012 through 2032, inclusive, as set forth below:

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Maturing October 1 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

Preliminary Principal Amount $0 1,105,000 1,120,000 1,880,000 2,545,000 2,600,000 2,650,000 2,720,000 2,790,000 2,865,000 2,945,000

Maturing October 1 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032

Preliminary Principal Amount $2,545,000 2,655,000 955,000 1,010,000 1,060,000 1,110,000 1,170,000 1,225,000 1,290,000 1,360,000

In connection with any sale of the Bonds by solicitation of competitive bids at public sale as described in Section 6, the Mayor or his designee is authorized to establish (i) an aggregate principal amount of the Bonds less than the maximum aggregate principal amount authorized in Section 2 (including as a result of a decision by the Mayor not to issue Bonds for one or more of the purposes authorized by this Ordinance), and different annual maturing principal amounts from those set forth above, and to fix such amounts as the Preliminary Amounts to be set forth in the Notice of Sale authorized by this Ordinance, (ii) the Revised Amounts of the Bonds upon which bids will be received, as described in the Notice of Sale authorized by this Ordinance, and (iii) the Final Amounts of the Bonds, as described in the Notice of Sale authorized by this Ordinance, such Final Amounts to be the final aggregate principal amount and the final principal amount of each maturity of Bonds to be issued hereunder. The Mayor or his designee are authorized to give notice of such changes to bidders by TM3 as provided in the Notice of Sale authorized by this Ordinance. The Mayor or his designee is further authorized to issue the Bonds as one series or as more than one series in order to accomplish the purposes set forth in Section 1 of this Ordinance, and each such series may be issued at such times and in such amounts as are necessary to accomplish the purposes for which each such series is issued, upon the advice of the Citys Bond Counsel and the Financial Advisor. The designation of the Bonds of each

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series may be modified appropriately to differentiate each series. The provisions and covenants set forth in this Ordinance shall apply with equal force and effect to each series of Bonds. Without limiting the foregoing, each series may have a different dated date and principal and interest payment dates, different interest rates, different redemption provisions and different principal payment schedules (so long as the aggregate principal amount of Bonds issued hereunder does not exceed the maximum authorized amount), and the covenants related to taxexemption of the Bonds (if applicable) and the levy of taxes to pay the Bonds shall apply to each such series. Section 4: Except as provided hereinafter or in an ordinance or resolution of the

City adopted prior to the issuance of the Bonds, Bonds maturing on or after October 1, 2023 are subject to redemption prior to their maturities at the option of the City on or after October 1, 2022 either as a whole or in any part at any time in any order of maturity at the option of the City, at par plus accrued interest thereon to the date fixed for redemption. Notwithstanding the foregoing, the Mayor may, upon the advice of the Citys Financial Advisor, determine to issue the Bonds, or any series thereof, (i) without provisions permitting such Bonds to be subject to redemption prior to their maturities or (ii) with different redemption dates and prices than those set forth above. If less than all of the Bonds of any one series and maturity are called for redemption, the particular Bonds to be redeemed from such series and maturity shall be selected by lot by the Bond Registrar in such manner as the Bond Registrar in its sole discretion may determine, except that so long as The Depository Trust Company (DTC) or its nominee is the sole registered owner of the Bonds, the particular Bond or portion to be redeemed shall be selected by lot by DTC, in such manner as DTC shall determine. When less than all of a Bond in a denomination in excess of $5,000 shall be so redeemed, then upon the surrender of such Bond, there shall be issued to the registered owner

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thereof, without charge, for the unredeemed balance of the principal amount of such Bond, at the option of such owner, Bonds in any of the authorized denominations, the aggregate face amount of such Bonds not to exceed the unredeemed balance of the Bond so surrendered, and to bear the same interest rate and to mature on the same date as said unredeemed balance. If, in accordance with the foregoing option, the City elects to redeem all or a portion of the Bonds outstanding, it shall give a redemption notice by first class mail, postage prepaid, at least thirty (30) days prior to the date fixed for redemption to each registered owner appearing on the books kept by the Bond Registrar; and the City may but shall not be obligated to publish such notice of redemption at least once not less than thirty (30) days prior to the date fixed for redemption in a financial journal or daily newspaper of general circulation in the Borough of Manhattan, New York, New York; provided, however, that the failure to mail the redemption notice or any defect in the notice so mailed or in the mailing thereof shall not affect the validity of any redemption proceedings. The redemption notice shall state (i) whether the Bonds are to be redeemed in whole or in part and, if in part, the maturities and numbers of the Bonds to be redeemed, (ii) the date fixed for redemption and the redemption price or prices, (iii) that the Bonds to be redeemed shall be presented for redemption at the principal office of the Paying Agent (as defined herein), and (iv) that interest on the Bonds called for redemption shall cease to accrue on the date fixed for redemption. From and after the date fixed for redemption, if notice has been duly and properly given and if funds sufficient for the payment of the redemption price of the Bonds called for redemption plus accrued interest due thereon are available on such date, the Bonds so called for redemption shall become due and payable at the redemption price or prices provided for redemption of such Bonds on such date, interest on the Bonds shall cease to accrue and the registered owners of the Bonds so called for redemption shall have no rights in respect thereof except to receive payment of the redemption price plus accrued interest to the date fixed for

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redemption. Upon presentation and surrender of a Bond called for redemption in compliance with the redemption notice, the Paying Agent shall pay the redemption price of such Bond plus accrued interest thereon to the date fixed for redemption. If Bonds so called for redemption are not paid upon presentation and surrender as described above, such Bonds shall continue to bear interest at the rates stated therein until paid. The identity of the Bond Registrar and Paying Agent, the place of payment of the Bonds at maturity or redemption and the place of transfer or exchange of the Bonds may be changed by the City upon 30 days written notice to the registered owners of the Bonds at their addresses specified in the bond registration books maintained by the Bond Registrar and Paying Agent. Section 5: All of the Bonds authorized by this Ordinance shall bear interest at the

interest rate or rates fixed at the time of the awarding of the Bonds in accordance with the Notice of Sale and provisions of this Ordinance as hereinafter provided. Each Bond shall bear interest from the interest payment date next preceding the date on which it is authenticated, unless authenticated upon an interest payment date, in which event it shall bear interest from such interest payment date, or unless authenticated prior to the first interest payment date, in which event it shall bear interest from the date of the Bonds; provided, however, that if at the time of authentication of any Bond interest is in default, such Bond shall bear interest from the date to which interest has been paid. Except as provided hereinafter or in an ordinance or resolution of the City adopted prior to the issuance of the Bonds, the interest on all Bonds shall be paid on October 1, 2012, and semi-annually thereafter on the first day of April and October of each year in which any Bonds may be outstanding. The Bonds shall be executed in the name of the City and on its behalf by the Mayor. Such signature of the Mayor shall be manual or shall be imprinted on such Bonds by facsimile; an imprint of the corporate seal of the City (or a facsimile thereof) shall also be affixed thereon,

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attested by the manual or facsimile signature of the City Clerk of the City (the City Clerk); all in accordance with and pursuant to the authority of the Maryland Uniform Facsimile Signature of Public Officials Act. In the event any official whose signature shall appear on the Bonds shall cease to be such official prior to the delivery of the Bonds, or in the event any such official whose signature shall appear on the Bonds shall have become such after the date of issue thereof, the Bonds shall nevertheless be valid and legally binding obligations of the City in accordance with their terms. The Bonds shall be issued as fully registered bonds without coupons and shall be registered in the name or names of the owner or owners thereof, on books kept for such purpose at the principal office of the Bond Registrar. Except as provided hereinafter or in an ordinance or resolution of the City adopted prior to the issuance and delivery of the Bonds, the Bonds initially will be issued in book-entry form without any physical distribution of certificates made to the public. DTC will act as securities depository for the Bonds and the Bonds will be registered in the name of DTCs partnership nominee, Cede & Co. The City reserves the right to terminate maintenance of the Bonds in a book-entry only system and to issue fully certificated bonds. The Mayor or his designee is hereby authorized to appoint a financial institution to act as bond registrar and as paying agent (the Bond Registrar and Paying Agent) for the Bonds, unless the Mayor determines after consulting with the Financial Advisor to the City that the City shall act as the Bond Registrar or the Paying Agent or both. Payment of the principal of and interest on the Bonds shall be made to the person appearing on the registration books maintained by the Bond Registrar as the registered owner thereof, such principal to be payable at the principal office of the Paying Agent upon presentation and surrender of such Bonds as the same become due and payable, and such interest to be payable by electronic funds transfer or check mailed by the Paying Agent to the persons in whose names the Bonds are registered on the regular record date which shall be the

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fifteenth day of the month immediately preceding the month in which each regular interest payment date (the Regular Record Date) occurs at the registered owners address as shown on the registration books maintained by the Bond Registrar; provided, however, that so long as the Bonds are registered in book-entry form, the principal of, redemption premium, if any, and interest on the Bonds shall be payable in accordance with DTCs payment procedures or the procedures of any successor depository for the Bonds. The Bond Registrar and the Paying Agent shall be designated by the Mayor or by resolution of the City Council to be passed at a regular or special meeting. Any interest on any Bond which is payable but is not punctually paid or provision for the payment of which has not been made (Defaulted Interest) shall forthwith cease to be payable to the registered owner on the relevant regular record date solely by virtue of such registered owner having been such registered owner; and such Defaulted Interest may be paid by the City, at its election in each case, as provided in paragraph (1) or paragraph (2) below: (1) The City may elect to make payment of any Defaulted Interest on the Bonds to the

persons in whose names such Bond is registered at the close of business on a record date for the payment of such Defaulted Interest (the Special Record Date), which shall be fixed in the following manner. The City shall notify the Paying Agent in writing of the amount of

Defaulted Interest proposed to be paid on the Bonds and the date of the proposed payment (which date shall be such as will enable the Paying Agent to comply with the next sentence hereof), and at the same time the City shall deposit or cause to be deposited with the Paying Agent an amount of money equal to the aggregate amount proposed to be paid in respect of such Defaulted Interest or shall make arrangements satisfactory to the Paying Agent for such deposit prior to the date of the proposed payment, such money when deposited to be held in trust for the benefit of the persons entitled to such Defaulted Interest as provided in this paragraph. Thereupon the Paying Agent shall fix a Special Record Date for the payment of

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such Defaulted Interest which shall be not more than fifteen (15) nor less than ten (10) days prior to the date after the receipt by the Paying Agent of the notice of the proposed payment. The Paying Agent shall promptly notify the City of such Special Record Date and, in the name of the City, shall cause notice of the proposed payment of such Defaulted Interest and the Special Record Date therefor to be mailed, first-class postage prepaid, to each registered owner at his address as it appears in the registration books maintained by the Bond Registrar not less than ten (10) days prior to such Special Record Date. The Paying Agent may, in its discretion, in the name of the City, cause a similar notice to be published at least once in a newspaper of general circulation in each of Ocean City, Maryland and New York, New York but such publication shall not be a condition precedent to the establishment of such Special Record Date. Notice of the proposed payment of such Defaulted Interest and the Special Record Date therefor having been mailed as aforesaid, such Defaulted Interest shall be paid to the registered owners of the Bonds as of the close of business on such Special Record Date. (2) The City may make payment of any Defaulted Interest in any other lawful manner

not inconsistent with the requirements of any securities exchange on which the Bonds may be listed, and upon such notice as may be required by such exchange, if, after notice given by the City to the Paying Agent of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable, and approved in writing, by the Paying Agent. Except as provided hereinafter or in resolutions or ordinances of the City adopted prior to the issuance and delivery of the Bonds, the Bonds shall be substantially in the following form. Appropriate variations and insertions may be made to provide dates, numbers and amounts, and modifications not altering its substance may be made by the Mayor to carry into effect the purposes of this Ordinance or to comply with the recommendations of legal counsel or the Financial Advisor. Such form and all of the covenants therein contained are hereby adopted by the City as and for the form of obligation to be incurred by the City, and such

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covenants are hereby made binding upon the City, including the promise to pay therein contained:

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No. R--

[Form of Bond]

UNITED STATES OF AMERICA STATE OF MARYLAND MAYOR AND CITY COUNCIL OF OCEAN CITY GENERAL OBLIGATION MUNICIPAL PURPOSE AND REFUNDING BONDS OF 2012

Interest Rate Per Annum

Maturity Date

Date of Original Issue

CUSIP

REGISTERED OWNER: PRINCIPAL AMOUNT DOLLARS

Mayor and City Council of Ocean City (the City), a municipal corporation created and existing under the laws of the State of Maryland, hereby acknowledges itself indebted, and, for value received, promises to pay to the Registered Owner shown above or registered assigns or legal representatives on the Maturity Date shown above (unless this bond shall be redeemable, shall have been called for prior redemption and payment of the redemption price made or provided for), the Principal Amount shown above or so much thereof as shall not have been paid upon prior redemption in any coin or currency which, at the time of payment, is legal tender for the payment of public and private debts upon presentation and surrender of this bond on the date such principal is payable or if such date is not a Business Day (hereinafter defined) then on the next succeeding Business Day at the principal office of the Paying Agent, and to pay to the registered owner hereof by check or draft, mailed to such registered owner at his address as it appears on said registration books (the Bond Register) maintained by the Bond Registrar, or by electronic funds transfer, interest on said principal amount at the Interest Rate shown above until payment of such principal amount, or until the prior redemption hereof, such interest being payable on October 1, 2012, and semi-annually thereafter on the first days of April and October in each year, in like coin or currency to the registered owner in whose name this bond is registered on the Bond Register as of the close of business on the regular record date, which shall be the fifteenth (15th) day of the month immediately preceding each regular interest payment date (the Regular Record Date), and shall be made by electronic funds transfer or check mailed by the Paying Agent to such person at such persons address as it appears on the Bond Register; provided, however, that so long as the bonds are registered in book-entry form, the principal of,

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redemption premium, if any, and interest on the bonds shall be payable in accordance with DTCs (as defined below) payment procedures or the procedures of any successor depository for the bonds. Any such interest not so punctually paid or duly provided for shall forthwith cease to be payable to the registered owner on the Regular Record Date, and may be paid to the person in whose name this bond is registered at the close of business on a date fixed by the Paying Agent for such defaulted interest payment (the Special Record Date), notice of which is given to the registered owner hereof not less than ten (10) days prior to such Special Record Date, or may be paid at any time in any other lawful manner not inconsistent with the requirement of any securities exchange on which the bonds of this series may be listed and upon such notice as may be required by such exchange. Business Day means a day other than a Saturday, Sunday or day on which banking institutions under the laws of the State governing the Paying Agent are authorized or obligated by law or required by executive order to remain closed. This bond shall not be valid or become obligatory for any purpose, until this bond shall have been authenticated by an authorized officer of the Bond Registrar. This bond is one of a duly authorized issue of general obligation bonds of the City aggregating _____________________________ Dollars ($_________) in principal amount, which are in denominations of $5,000 or any integral multiple thereof, mature serially in installments on the first day of October in each of the years 20[12] to 20[32], inclusive, as follows:
Maturing October 1 Principal Amount Maturing October 1 Principal Amount

[2012] 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

2023 2024 2025 2026 2027 2028 2029 2030 2031 2032

The bonds are numbered from one consecutively upwards prefixed by the letter R and are of like tenor and effect except as to maturity, number, interest rate, denomination and redemption provisions, and are issued pursuant to and in full conformity with the provisions of Sections 31 to 37, inclusive, of Article 23A of the Annotated Code of Maryland (2011 Replacement Volume), as amended, Section 24 of Article 31 of the Annotated Code of Maryland (2010 Replacement Volume and 2011 Supplement), and Section C-719 of the Charter of the City, and by virtue of due proceedings had and taken by the Mayor and City Council of Ocean City particularly an Ordinance adopted on the ____ day of _________, 2012 (approved ___________, 2012) (the Ordinance). Bonds maturing on or after October 1, 20[23] are subject to redemption prior to their maturities at the option of the City on or after October 1, 20[22], either as a whole or in part at any time in any order of maturity at the option of the City, at par plus accrued interest thereon to the date fixed for redemption.

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If less than all of the bonds of any one maturity of this issue shall be called for redemption, the bonds to be redeemed shall be selected by lot by the Bond Registrar in such manner as, in its discretion, it shall determine, except that so long as The Depository Trust Company (DTC) or its nominee is the sole registered owner of the bonds, the particular bond or portion to be redeemed shall be selected by lot by DTC, in such manner as DTC shall determine. When less than all of a bond in a denomination in excess of $5,000 shall be so redeemed, then, upon the surrender of such bond, there shall be issued to the registered owner thereof, without charge, for the unredeemed balance of the principal amount of such bond, at the option of such owner, bonds in any of the authorized denominations, the aggregate face amount of such bonds not to exceed the unredeemed balance of the bond so surrendered, and to bear the same interest rate and to mature on the same date as said unredeemed balance. If, in accordance with the foregoing option, the City elects to redeem all or a portion of the bonds outstanding, it shall give a redemption notice by first class mail, postage prepaid, at least thirty (30) days prior to the date fixed for redemption to each registered owner appearing on the books kept by the Bond Registrar; and the City may but shall not be obligated to publish such notice of redemption at least once not less than thirty (30) days prior to the date fixed for redemption in a financial journal or daily newspaper of general circulation in the Borough of Manhattan, New York, New York; provided, however, that the failure to mail the redemption notice or any defect in the notice so mailed or in the mailing thereof shall not affect the validity of the redemption proceedings. The redemption notice shall state (i) whether the bonds are to be redeemed in whole or in part and, if in part, the maturities and numbers of the bonds to be redeemed, (ii) the date fixed for redemption and the redemption price or prices, (iii) that the bonds to be redeemed shall be presented for redemption at the principal office of the Paying Agent, and (iv) that interest on the bonds called for redemption shall cease to accrue on the date fixed for redemption. From and after the date fixed for redemption, if notice has been duly and properly given and if funds sufficient for the payment of the redemption price of the bonds called for redemption plus accrued interest due thereon are available on such date, the bonds so called for redemption shall become due and payable at the redemption price or prices provided for redemption of such bonds on such date, interest on the bonds shall cease to accrue and the registered owners of the bonds so called for redemption shall have no rights in respect thereof except to receive payment of the redemption price plus accrued interest to the date fixed for redemption. Upon presentation and surrender of a bond called for redemption in compliance with the redemption notice, the Paying Agent shall pay the redemption price of such Bond plus accrued interest thereon to the date fixed for redemption. If bonds so called for redemption are not paid upon presentation and surrender as described above, such bonds shall continue to bear interest at the rates stated therein until paid. [The City has appointed _________________ to act as bond registrar and as paying agent (the Bond Registrar and Paying Agent) with respect to the bonds.] [The Finance Administrator of the City will act as bond registrar and as paying agent (the Bond Registrar and Paying Agent) with respect to the bonds.] The identity of the Bond Registrar and Paying Agent, the place of payment of the bonds at maturity or redemption and the place of transfer or exchange of the bonds may be changed by the City upon 30 days written notice to the Bondholders at their addresses specified in the bond registration books maintained by the Bond Registrar and Paying Agent. This bond is transferable only upon the registration books kept at the principal office of the Bond Registrar, by the registered owner hereof in person, or by its attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer in the form attached hereto and satisfactory to the Bond Registrar duly executed by the registered owner or its duly authorized

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attorney, and thereupon, within a reasonable time, the City shall issue in the name of the transferee a new registered bond or bonds of any authorized denominations in aggregate principal amount equal to the principal amount of this bond or the unredeemed portion hereof, and maturing on the same date and bearing interest at the same rate. Said new bond or bonds shall be delivered to the transferee only after payment of any tax or governmental charge required to be paid with respect to, and any shipping expenses or insurance relating to, such transfer and only after due authentication thereof by an authorized officer of the Bond Registrar. The City shall not be required to issue, transfer or exchange any bond during the period beginning fifteen days before any selection of bonds to be redeemed and ending on the day of publication and mailing of the notice of redemption or to transfer or exchange any bond called or being called for redemption in whole or in part. The City may deem and treat the person in whose name this bond is registered as the absolute owner hereof for the purpose of receiving payment of or on account of the principal or redemption price hereof and interest due hereon and for all other purposes. The full faith and credit and unlimited taxing power of the City are hereby irrevocably pledged to the prompt payment of the principal of and interest on this bond according to its terms, and the City does hereby covenant and agree to pay the principal of this bond and the interest thereon, at the dates and in the manner mentioned herein, according to the true intent and meaning thereof. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of Maryland, the Charter of the City and the Ordinance to exist, to have happened or to have been performed precedent to or in the issuance of this bond, exist, have happened and have been performed, and that the issue of bonds of which this is one, together with all other indebtedness of the City, is within every debt and other limit prescribed by said Constitution or statutes or Charter, and that due provision has been made for the levy and collection of an ad valorem tax or taxes, to the extent necessary, upon all legally assessable property within the corporate limits of the City in rate and amount sufficient to provide for the payment, when due, of the principal of and interest on this bond. This bond shall not be valid or become obligatory for any purpose until this bond shall have been authenticated by an authorized officer of the Bond Registrar. IN WITNESS WHEREOF, this bond has been executed by the manual or facsimile signature of the Mayor of the City, which signature, if by facsimile, has been imprinted hereon, the corporate seal of the City (or a facsimile thereof) has been imprinted hereon, attested by the manual or facsimile signature of the City Clerk of the City as of the ___ day of ______, 2012. ATTEST: MAYOR AND OCEAN CITY CITY COUNCIL OF

________________________________ City Clerk By: (manual or facsimile signature) _______________________, Mayor

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CERTIFICATE OF AUTHENTICATION The undersigned hereby certifies that this bond is one of the registered bonds without coupons of Mayor and City Council of Ocean City. ______________________________________ ______________________________________ [Authorized Officer of Bond Registrar]

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(Form of Assignment) FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto _________________ the within bond and all rights thereunder, and does hereby constitute and appoint ________________ to transfer the within bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: _________________ Notice: The signature to this assignment must correspond with the name as it appears upon the face of the within bond in every particular, without alteration or enlargement or any change whatever.

Signature Guarantee: ________________________________________ Note: Signature(s) must be guaranteed by an eligible guarantor institution meeting the requirements of the Trustee, which requirements include membership or participation in STAMP or such other signature guaranty program as may be determined by the Trustee in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. The following abbreviations, when used in this bond, shall be construed as though they were written out in full according to applicable laws or regulations: UNIF TRANS MIN ACT -

TEN COM TEN ENT JT Ten -

as tenants in common as tenants by the entireties as join tenants with right of survivorship and not as tenants in common

Additional abbreviations may also be used though not in the above list.

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Section 6:

Except as provided hereinafter or in an ordinance or resolution of the

City adopted prior to the issuance of the Bonds, the Mayor may offer the Bonds for sale by either of the following methods, as determined by the Mayor, after consultation with the Financial Advisor, to be in the best interests of the City under then-current market conditions: 1. The Bonds authorized by this Ordinance may be sold at private negotiated sale without advertisement or publication of notice of sale or solicitation of competitive bids. If the Bonds are sold in such a manner, the Mayor, after considering any recommendations of the Financial Advisor, is authorized to engage an underwriter or placement agent for the sale and any offering of the Bonds and may authorize the Finance Administrator of the City (the Finance Administrator) to: (i) prepare a request for proposals or similar documents with the assistance of the Financial Advisor, (ii) solicit proposals from banks or investment banking firms recommended by the Financial Advisor for the purchase of such Bonds, (iii) make all necessary arrangements for the tabulation and comparison of the proposals received, including the employment of specially qualified personnel, if necessary, to determine the proposal which has the most advantageous terms for the City, and (iv) negotiate the terms of the sale of the Bonds with one or more banks or investment banking firms submitting proposals. The Mayor, after

considering any recommendations of the Financial Advisor, may also approve the form of, and authorize the Finance Administrator to execute and deliver on behalf of the City, an underwriting or purchase agreement or agreements for the Bonds (or any portion thereof), to the extent required with respect to the Bonds. The award of the Bonds sold in such manner shall be made by resolution of the City Council at a meeting of the City Council held in accordance with the Charter, which resolution may include, without limitation, the identity of the selected purchaser of each Bond, the interest rate or rates to be borne by each Bond as specified by such successful purchaser, and the

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dates and amounts of installment payments of principal and interest on the Bonds (which amounts may be revised from those set forth in Section 3, so long as the maximum aggregate principal amount of the Bonds does not exceed the amount authorized in Section 2). Each such Bond shall be prepared in definitive form,

executed, and delivered to the applicable purchaser as soon as may be practicable after the award of such Bond, upon receipt of the purchase price. The Mayor is expressly authorized and empowered to take any and all action necessary to complete and close the award, sale and delivery of each Bond to the applicable purchaser, including the delivery of such other offering documents, bond purchase documents and other documents as may be reasonably required in connection with such issuance of Bonds. 2. The Bonds authorized by this Ordinance may also be sold by solicitation of competitive bids at public sale in accordance with the provisions of the Notice of Sale (hereinafter described) on May 1, 2012 or on such other date as may be selected by the Mayor for cash at no less than par, to the bidder therefor whose bid is deemed to be for the best interests of the City. Sealed bids shall be received until 11:00 a.m. local Ocean City, Maryland, time on said date of sale. Immediately after such sale, the interest rate or rates specified by the successful bidder shall be fixed by an award which shall be made by executive order of the Mayor to the winning bidder in accordance with the terms of the Notice of Sale. The Mayor is also granted the authority to reject all bids and establish an alternative sale date in accordance with the terms of the Notice of Sale, should the Mayor determine, based upon the advice of the Financial Advisor, that such action is in the best interests of the City. After such award is made, the Bonds shall thereafter be suitably prepared and delivered to the successful bidder upon payment of the balance of the purchase price thereof. Except as provided hereinafter or in an ordinance or resolution of the City adopted prior to the issuance of the Bonds, the

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Notice of Sale shall be in substantially the form set forth as Exhibit B hereto, with the insertions therein indicated. The terms and conditions stated in such Notice of Sale are hereby adopted and approved as the terms and conditions under which and the manner in which such Bonds shall be sold, issued and delivered at public sale, subject to such insertions, alterations, additions or deletions as the Mayor may deem advisable due to financial or market conditions prevailing at the time, based upon the advice of the Financial Advisor. The complete text of the Notice of Sale shall be included in any such preliminary official statement and official statement. The City Clerk is authorized and directed to publish the Notice of Sale or a summary thereof at least twice in a daily or weekly newspaper having general circulation in Ocean City. The publication of such Notice of Sale shall be made once at least ten (10) days prior to the date of sale. The City Clerk may, but is not obligated to, give such other notice of the sale of such Bonds, within or without this State, by publication or otherwise, as the Mayor or the City Clerk may deem appropriate; such other notice may include, without limitation, publication of the Notice of Sale or a summary thereof in The Bond Buyer, a financial journal published in the City of New York, New York. The Finance Administrator is hereby authorized and directed to make all necessary arrangements for the tabulation and comparison of the proposals or bids, as applicable, received from any private or public sale specified in this Section, including the employment of specially qualified personnel, if necessary, so that she will be able promptly to advise the Mayor as to the proposal or bid, as applicable, which provides the most advantageous terms to the City. The Mayor and the Finance Administrator are expressly authorized to, as applicable: (i) prepare and distribute a preliminary official statement and an official statement in connection with the sale of the Bonds, (ii) approve the form of, and execute and deliver and on behalf of

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the City a continuing disclosure agreement to assist bidders or bond purchasers, as appropriate, in complying with Securities and Exchange Commission Rule 15c2-12(b)(5), (iii) enter any agreement necessary to maintain the Bonds under a book-entry system, (iv) execute on behalf of the City an escrow deposit agreement (the Escrow Deposit Agreement) with a bank or trust company (the Escrow Agent), and (v) approve the form of, and execute and deliver each other document or agreement that the Mayor or the Finance Administrator deem necessary or desirable in connection with the issuance of the Bonds Without limiting the generality of the foregoing, the Mayor or the Finance Administrator is authorized to obtain a policy of municipal bond insurance with respect to the Bonds and, if a commitment for the issuance of such policy of insurance is acquired, an appropriate reference to such commitment may be inserted in any Notice of Sale and in the form of Bond set forth in Section 5 hereof.

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Section 7: The proceeds of the sale of the Bonds, including any premium and accrued interest, if any, which may be received therefor, shall be paid directly to the Finance Administrator. At the option of the City, there shall be deducted from the gross proceeds received from the sale of the Bonds any amount paid as premium on the Bonds and any amount paid on account of accrued interest on the Bonds, which amounts, if applicable, shall be set apart in a separate fund and applied, respectively, on account of the first principal maturity and the first maturing interest payable on the Bonds. There may also be deducted from the gross proceeds received from the sale of the Bonds all costs of issuing the same, including costs of document production and reproduction, and financial advisory and counsel fees and expenses. To the extent required in connection with the refunding of the 2005 Bonds, a portion of the balance of the proceeds from the sale of the Bonds may be used by the City for the public purpose of purchasing, or depositing said balance with the Escrow Agent to purchase, direct obligations of, or obligations the timely payment of the principal of and interest on which is unconditionally guaranteed by, the United States of America, the principal of and interest on which will be sufficient to redeem the 2005 Bonds on April 1, 2015 at a redemption price of 100% of the principal amount thereof and to pay interest thereon when due. The Finance Administrator shall use the balance of the proceeds from the sale of the Bonds for the public purposes described in Section 1 hereof. In the event that the amount of funds allocated to one or more Project identified on Exhibit A exceeds the amount needed for such Project, the excess may be allocated to other Projects identified on Exhibit A or may be allocated to additional projects which are authorized by the Mayor and City Council. Prior to expenditure of such proceeds, the same or any part thereof shall be invested by the Finance Administrator, with the approval of the Mayor, in any authorized investment of the City. Prior to the sale of the Bonds, the Mayor may determine not to issue Bonds for one or more of the purposes authorized by this Ordinance. In addition, if the funds derived from the sale of the Bonds (including amounts

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remaining after redemption of the 2005 Bonds and payment of any expenses thereunder) shall exceed the amount needed to finance any of the Projects described in this Ordinance, the funds so borrowed and not expended as provided by this Ordinance shall be set apart in a separate fund by the Finance Administrator and applied in payment of the next principal maturity of the Bonds, unless the City Council of the City shall adopt an ordinance allocating such funds to some other public capital improvement project or projects of the City. Section 8: In order to provide for the payment of the principal of and interest on the Bonds hereby authorized when due, there shall be appropriated in the next ensuing fiscal year of the City and in each fiscal year thereafter, so long as any of the Bonds hereby authorized are outstanding and unpaid, or until a sufficient fund has been accumulated and irrevocably set aside for the purpose, an amount sufficient to meet the debt service on the Bonds coming due in such fiscal year and there shall be levied ad valorem taxes upon all property within the corporate limits of the City subject to assessment for full City taxes, in rate and amount sufficient in each such year, together with other funds which the City has appropriated for such purposes, to fund such appropriations and to provide, to the extent necessary, for the payment when due of the principal of and interest on all Bonds maturing in each such fiscal year. In the event the proceeds from the taxes so levied in each such fiscal year shall prove inadequate for the above purposes, additional taxes shall be levied in the subsequent fiscal year to make up any deficiency. Thereafter, prior to each principal and semi-annual interest payment date, the City shall deposit with the Paying Agent, from the tax proceeds above described and from any other funds then legally available for such purposes, the amounts needed to pay the principal of and interest on the Bonds hereby authorized coming due on each such payment date. All moneys so deposited with the Paying Agent shall be deemed and treated by the Paying Agent as trust funds for the use and benefit of the holders from time to time of the Bonds hereby authorized. Any such trust funds so held by the Paying Agent for the payment of particular

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Bonds for periods of more than two (2) years respectively from the dates of such Bonds upon the expiration of any such two-year period, and the failure of the holders of said Bonds to present the same for payment within such period, shall be returned by the Paying Agent to the City and, thereafter, the holders of any such Bonds shall have claims only against the City for payment of the obligations held by them and the Paying Agent shall be relieved of the trust hereby imposed. To assure the performance by the City of the provisions of this Section, the full faith and credit and unlimited taxing power of the City are hereby irrevocably pledged to the payment to maturity of the principal of and interest on the Bonds hereby authorized as and when the same respectively mature and become payable and to the levy and collection of the taxes hereinabove described as and when such taxes may become necessary in order to provide sufficient funds to meet the debt service requirements of the Bonds hereby authorized to be issued; this pledge is made hereby for the benefit of the holders, from time to time, of the Bonds hereby authorized. The City hereby solemnly covenants and agrees with each holder of any of the Bonds hereby authorized to levy and collect the taxes hereinabove described and to take any other action that may be appropriate from time to time during the period that any of such Bonds remain outstanding and unpaid to provide the funds necessary to make principal and interest payments thereon when due. Section 9: CUSIP numbers may be printed on the Bonds; provided, however, that the printing of CUSIP numbers on the Bonds (even if incorrect) shall have no legal effect and shall not in any way affect the enforceability or validity of any Bond. Any expenses in relation to the printing of CUSIP numbers on the Bonds, including any CUSIP Service Bureau charge for the assignment of such numbers, in the discretion of the Finance Administrator, may be paid for by the City from the proceeds of the Bonds.

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Section 10: In addition to the insertions and variations prescribed by Sections 5 and 6 of this Ordinance, the Mayor is hereby authorized to make such further modifications in such forms as will not alter the substance of such forms. Section 11: The Mayor and the Finance Administrator shall be the officers of the City responsible for the issuance of the Bonds within the meaning of the Arbitrage Regulations (defined below). The Mayor and the Finance Administrator shall also be the officers of the City responsible for the execution and delivery (on the date of issuance of the Bonds) of a certificate of the City (the Tax and Section 148 Certificate) which complies with the requirements of Section 148 of the Internal Revenue Code of 1986, as amended (Section 148), and the applicable regulations thereunder (the Arbitrage Regulations), and such officials are hereby authorized and directed to execute the Tax and Section 148 Certificate and to deliver the same to Bond Counsel on the date of the issuance of the Bonds. The City shall set forth in the Tax and Section 148 Certificate its reasonable expectations as to relevant facts, estimates and circumstances relating to the use of the proceeds of the Bonds, or of any monies, securities or other obligations on deposit to the credit of any account of the City which may be deemed to be proceeds of the Bonds pursuant to Section 148 or the Arbitrage Regulations (collectively, Bond Proceeds). The City covenants with each of the holders of any of the Bonds that the facts, estimates and circumstances set forth in the Tax and Section 148 Certificate will be based on the Citys reasonable expectations on the date of issuance of the Bonds and will be, to the best of the certifying officials knowledge, true and correct as of that date. In the event that Bonds are issued pursuant to this Ordinance with the expectation that interest on such Bonds be excludable from gross income for federal income tax purposes, the City covenants with each of the registered owners of any of the Bonds that it will not make, or (to the extent that it exercises control or direction) permit to be made, any use of the Bond

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Proceeds which would cause the Bonds to be arbitrage bonds within the meaning of Section 148 and the Arbitrage Regulations. The City further covenants that it will comply with Section 148 and the Arbitrage Regulations which are applicable to the Bonds on the date of issuance of the Bonds and which may subsequently lawfully be made applicable to the Bonds as long as the Bonds remain outstanding and unpaid. The Mayor and the Finance

Administrator are hereby authorized and directed to prepare or cause to be prepared and to execute, respectively, any certification, opinion or other document, including, without limitation, the Tax and Section 148 Certificate, which may be required to assure that the Bonds will not be deemed to be arbitrage bonds within the meaning of Section 148 and the Arbitrage Regulations. All officers, employees and agents of the City are hereby authorized and directed to take such actions, and to provide such certifications of facts and estimates regarding the amount and use of the proceeds of the Bonds as may be necessary or appropriate from time to time to comply with, or to evidence the Citys compliance with, the covenants set forth in this Section. The City further covenants with each of the registered owners of any of the Bonds that it shall make such use of the proceeds of the Bonds, regulate the investment of the proceeds thereof, and take such other and further actions as may be required to maintain the excludability from gross income for federal income tax purposes of interest on the Bonds. The City further covenants with each of the registered owners of any of the Bonds (i) that it will not take any action or (to the extent that it exercises control or direction) permit any action to be taken that would cause the Bonds or a portion of the Bonds to be federally guaranteed within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended, and (ii) that it will not make, or (to the extent that it exercises control or direction) permit to be made, any use of the proceeds of the Bonds or a portion of such proceeds that

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would cause the Bonds or a portion of the Bonds to be private loan bonds within the meaning of Section 141(c) of the Internal Revenue Code of 1986, as amended. In the event that the Bonds are being issued hereunder with the expectation that interest on such Bonds will be exempt from federal income taxation, the Mayor may make such covenants and agreements in connection with the issuance of such Bonds as he shall deem advisable in order to assure the registered owners of such Bonds that interest thereon shall be and remain excludable from gross income for federal income tax purposes, and such covenants and agreements shall be binding on the City so long as the observance by the City of any such covenants or agreements is necessary in connection with the maintenance of the exclusion of the interest on such Bonds from gross income for federal income tax purposes. The foregoing covenants and agreements may include such covenants or agreements on behalf of the City regarding compliance with the provisions of the Internal Revenue Code of 1986, as amended, as the Mayor or the Finance Administrator shall deem advisable in order to assure the registered owners of the Bonds that the interest thereon is and shall remain excludable from gross income for federal income tax purposes, including (without limitation) covenants or agreements relating to the investment of Bond Proceeds, the payment of certain earnings resulting from such investment to the United States, limitations on the times within which, and the purposes for which, Bond Proceeds may be expended, or the use of specified procedures for accounting for and segregating Bond Proceeds. Any covenant or agreement made by the Mayor or the Finance Administrator pursuant to this paragraph may be set forth in or authorized by the Tax and Section 148 Certificate or an order executed by the Mayor. Section 12: The distribution of an Official Statement pertaining to the Bonds is hereby authorized, the final form of such Official Statement to be approved by the Mayor as evidenced by his signature thereon. The Official Statement shall be in substantially the form of the Preliminary Official Statement (which shall be in a form deemed final as of its date for

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purposes of SEC Rule 15c2-12) with such changes, modifications, additions and deletions as the Mayor or the Finance Administrator may approve. The distribution of a Preliminary Official Statement is hereby approved. Section 13: Pursuant to the authority of this Ordinance, all officers, employees and agents of the City may take such actions and execute and deliver such documents as are necessary or appropriate from time to time to provide for the issuance, sale and delivery of the Bonds. Section 14: Prior to the delivery of the Bonds, the City shall have received a certificate of a firm of independent arbitrage agents, nationally recognized in the field of advance refunding of tax-exempt obligations, verifying that the maturing principal amounts of the obligations held by the Escrow Agent and interest earned thereon will be sufficient to redeem on April 1, 2015 at a redemption price of 100% of the principal amount thereof and to pay interest when due on the 2005 Bonds maturing on or after April 1, 2016. Section 15: This Ordinance shall take effect from the date of its approval by the Mayor, on or following the date of its final passage.

[ signatures appears on next page ]

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THIS ORDINANCE was introduced and read at a meeting of the Mayor and City Council held on the ____ day of ____________, 2012, and thereafter, a statement of the substance of the Ordinance having been published as required by law, was finally passed by the Mayor and City Council on the ___ day of ___________, 2012.

_________________________________________ James S. Hall, President of the City Council

Approved by me this _____ day of ____________, 2012.

_____________________________ Kelly L. Allmond, City Clerk Approved as to form by: __________________________ Guy R. Ayres, III, Town Attorney __________________________ Lloyd Martin, Secretary of the City Council

___________________________ Richard W. Meehan, Mayor

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Exhibit A Public Projects Project Description Boardwalk Reconstruction Caroline Street Comfort Station Caine Woods Pumping Station Old Landing Pumping Station 28th Street Pumping Station Clarigester Upgrade Winter Influent Pump Upgrades St. Louis Avenue Sewer Main St. Louis Avenue Street Improvements Land Purchase Fire Station Improvements Total Total Cost $6,120,000 1,020,000 918,000 918,000 918,000 1,377,000 408,000 442,680 4,590,000 1,224,000 5,022,320 $22,958,000

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Exhibit B NOTICE OF SALE MAYOR AND CITY COUNCIL OF OCEAN CITY GENERAL OBLIGATION MUNICIPAL PURPOSE AND REFUNDING BONDS OF 2012 Dated ____________, 2012 Electronic bids via PARITY will be received until 11:00 a.m., local Ocean City, Maryland time on Tuesday, May 1, 2012, by the Mayor of the Mayor and City Council of Ocean City (the City) or his designee at the offices of the Finance Administrator of the City, located at City Hall, 3rd Street and Baltimore Avenue, Ocean City, Maryland 21842, for the purchase of the above-described bonds of the City (the Bonds), aggregating $37,600,000*, all dated ____________, 2012, and maturing, subject to prior redemption, as herein stated, on the first day of October as follows: Maturing October 1 [2012] 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Preliminary Principal Amount Maturing October 1 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Preliminary Principal Amount

The City will not consider and will reject any bid for the purchase of less than all of the Bonds for which a bid is made. The Bonds shall be issued only in fully registered form without coupons. One Bond representing each maturity of will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York (DTC), as registered owner of the Bonds and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in bookentry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers

* Preliminary, subject to adjustment as described herein.

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-1-

will not receive physical delivery of certificates representing their interest in the Bonds purchased. The winning bidder, as a condition to delivery of the Bonds, will be required to deposit the bond certificates representing each maturity with DTC. The Bonds will bear interest payable semiannually on the first days of April and October, commencing October 1, 2012, until maturity or redemption. Interest will be paid to the persons in whose names the Bonds are registered on the registration books maintained by the Bond Registrar on the Regular Record Date, which is the fifteenth (15th) day of the month immediately preceding the month in which each such interest payment date occurs, by electronic funds transfer or check mailed to each such persons address as it appears on such bond registration books; provided, however, that so long as the Bonds are registered in book-entry form, the principal of, redemption premium, if any, and interest on the bonds shall be payable in accordance with DTCs payment procedures or the procedures of any successor depository for the bonds. Bonds maturing on or after October 1, 2023 are subject to redemption prior to their maturities at the option of the City on or after October 1, 2022, either as a whole or in any part at any time in any order of maturity at the option of the City, at par plus accrued interest thereon to the date fixed for redemption. If less than all of the Bonds of any maturity shall be called for redemption, the particular Bonds or portions of Bonds to be redeemed shall be selected by lot by the Bond Registrar and Paying Agent in such manner as in its discretion it shall determine, except that so long as DTC or its nominee is the sole registered owner of the Bonds, the particular Bonds or portion to be redeemed shall be selected by lot by DTC, in such manner as DTC shall determine.] The Bonds are authorized by Sections 31 to 37, inclusive, of Article 23A of the Annotated Code of Maryland (2011 Replacement Volume), as amended, Section 24 of Article 31 of the Annotated Code of Maryland (2010 Replacement Volume and 2011 Supplement), and Section C-719 of the Charter of the City, and by virtue of due proceedings had and taken by the Mayor and City Council of Ocean City particularly an Ordinance adopted on the ____ day of _________, 2012 (approved ___________, 2012) (the Ordinance). The proceeds of the Bonds for which bids are solicited herein will be expended for the public purposes of (i) financing or refinancing, in whole or in part, certain costs of acquisition, construction and/or improvements to the boardwalk, the art league building, the water system, the wastewater system, solid waste disposal facilities and certain other governmental projects, (ii) and refunding all or a portion of the Mayor and City Council of Ocean City Municipal Purpose Bonds of 2005 maturing on or after April 1, 2016 and (iii) paying the costs of issuance of the Bonds, which expenses include costs of document production and reproduction, and financial advisory and counsel fees and expenses. The full faith and credit and unlimited taxing power of the City are unconditionally pledged to the payment of the Bonds and of the interest to accrue thereon. The Bonds are payable from the proceeds of ad valorem taxes which the City is empowered to levy upon all property within the corporate limits of the City subject to assessment for unlimited City taxation. Electronic Bids

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Electronic bids will be received via PARITY, in the manner described below, until 11:00 a.m. local Ocean City, Maryland time, on Tuesday, May 1, 2012. Bids may be submitted electronically via PARITY pursuant to this Notice of Sale until 11:00 a.m., local Ocean City, Maryland time, but no bid will be received after the time for receiving bids specified above. To the extent any instructions or directions set forth in PARITY conflict with this notice, the terms of this Notice of Sale shall control. For further information about PARITY, potential bidders may contact PARITY at Dalcomp (800) 7309393 or (212) 806-8304. Disclaimer Each prospective electronic bidder shall be solely responsible to register to bid via PARITY as described above. Each qualified prospective electronic bidder shall be solely responsible to make necessary arrangements to access PARITY for the purposes of submitting its bid in a timely manner and in compliance with the requirements of this Notice of Sale. Neither the City nor PARITY shall have any duty or obligation to provide or assure access to PARITY to any prospective bidder, and neither the City nor PARITY shall be responsible for a bidders failure to register to bid or for proper operation of, or have any liability for any delays or interruptions of, or any damages caused by, PARITY. The City is using PARITY as a communication mechanism, and not as the Citys agent, to conduct the electronic bidding for the Bonds. The City is not bound by any advice and determination of PARITY to the effect that any particular bid complies with the terms of this Notice of Sale and in particular the Bid Specifications hereinafter set forth. All costs and expenses incurred by prospective bidders in connection with their registration and submission of bids via PARITY are the sole responsibility of the bidders; and the City is not responsible, directly or indirectly, for any of such costs or expenses. If a prospective bidder encounters any difficulty in submitting, modifying or withdrawing a bid for the Bonds, he should telephone PARITY at Dalcomp (800) 730-9393 or (212) 806-8304 and notify the Citys Financial Advisor, A. Samuel Ketterman, at Davenport & Company LLC by facsimile at 866-932-6660. Electronic Bidding Procedures Electronic bids must be submitted for the purchase of the Bonds (all or none) via PARITY. Bids will be communicated electronically to the City at 11:00 a.m., local Ocean City, Maryland time, on Tuesday, May 1, 2012. Prior to that time, a prospective bidder may (1) submit the proposed terms of its bid via PARITY, (2) modify the proposed terms of its bid, in which event the proposed terms as last modified will (unless the bid is withdrawn as described herein) constitute its bid for the Bonds, or (3) withdraw its proposed bid. Once the bids are communicated electronically via PARITY to the City, each bid will constitute an irrevocable offer to purchase the Bonds on the terms therein provided. For purposes of the electronic bidding process, the time as maintained on PARITY shall constitute the official time.

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Bid Specifications ANY BIDS FOR LESS THAN ALL OF THE BONDS SHALL BE REJECTED BY THE CITY. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. Each bid must specify the amount bid for the Bonds, which shall not be less than 100% of par or more than 112% of par[, plus accrued interest from _________, 2012 to the date of delivery of the Bonds]. Bidders shall state in their bids the rate or rates of interest to be paid on the Bonds in multiples of one-eighth (1/8) or one-twentieth (1/20) of one percent (1%), and each bid shall be based and submitted on the rate or rates stated therein. Bidders may specify more than one rate of interest to be borne by the Bonds, but the difference between the highest and lowest rates named may not be greater than three percent (3%). Bidders may not specify more than one rate of interest for the Bonds of any single maturity. A zero rate may not be named for any maturity. The maximum rate permitted for any maturity is 5.50%. The Bonds will be awarded to the bidder naming the lowest true interest cost for all Bonds in any legally acceptable bid and offering to pay not less than par and not more than 112% of the aggregate Revised Amount of the Bonds[, and accrued interest]. The lowest true interest cost will be determined by doubling the semiannual interest rate, compounded semiannually, necessary to discount the debt service payments from the payment dates to the date of the Bonds and to the amount bid, not including interest accrued to the date of delivery. Where the bids of two or more bidders result in the same lowest true interest cost, the Bonds may be apportioned between such bidders, but if this shall not be acceptable, the City shall have the right to award all of the Bonds to one bidder. The right is reserved to the City to reject any or all bids and to waive any irregularity or informality in any bid. The Citys judgment shall be final and binding upon all bidders with respect to the form and adequacy of any bid received and as to its conformity to the terms of this Notice of Sale. Any award of the Bonds may be made as late as 4:00 p.m. on the sale date. All bids remain firm until an award is made. Good Faith Deposit. The successful bidder is required to submit a good faith deposit of [$347,000.00] (the Deposit) to the City upon initial notification of the award of the Bonds to the successful bidder. The Deposit will be in the form of a wire transfer and must be received by the City prior to 3:00 p.m. (local time) on the date of the receipt of the bids. Such payment will be security for compliance with the terms of the rule. The City will provide wire instructions to the successful bidder during the initial notification of the award of the Bonds. As an alternative to the foregoing, a bidder may deliver to the City, at the address set forth above, prior to 11:00 a.m. (local time) on the date of sale a certified check upon, or a cashiers or treasurers or official check of, a responsible banking institution, or a financial surety bond as described below in this paragraph, payable to the order of Mayor and City Council of Ocean City for the amount of the Deposit. If a check is submitted by the successful bidder, such check will be deposited and collected. If a bidder elects to submit a financial surety bond, such bond must be issued by an insurance company licensed to issue such a bond in the State

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of Maryland and must be submitted to the City at the address set forth above prior to 11:00 a.m. (local time) on the date of sale. The financial surety bond must identify each bidder whose good faith deposit is guaranteed by such financial surety bond. If the Bonds are awarded to a bidder utilizing a financial surety bond, then the successful bidder for such issue is required to submit its good faith deposit to the Finance Administrator of the City not later than 12:00 Noon (local time) on the next business day following the award either in the form of a check of the type described in the preceding paragraph or by wire transfer (payable in federal funds) to the City in accordance with the Citys instructions to such successful bidder. If such good faith deposit is not received by that time, the financial surety bond may be drawn by the City to satisfy the good faith deposit requirement. The good faith deposit of the successful bidder will be retained by the City to be applied in part payment for the Bonds, and no interest will be allowed upon the amount thereof. IN THE EVENT THAT THE SUCCESSFUL BIDDER SHALL FAIL TO COMPLY WITH THE TERMS OF THE BID, THE PROCEEDS OF DEPOSIT AND ANY INVESTMENT INCOME THEREON WILL BE RETAINED AS AND FOR FULL LIQUIDATED DAMAGES. The checks, if any, of the unsuccessful bidders will be returned promptly after the Bonds are awarded. Procedures for Sale and Principal Amount Changes: The preliminary aggregate principal amount of the Bonds and the preliminary principal amount of each maturity of the Bonds as set forth in this Notice of Sale (collectively, the Preliminary Amounts) are expected to be revised before the receipt and opening of sealed bids for their purchase. The revised aggregate principal amount of the Bonds and the revised principal amount of each maturity (collectively, the Revised Amounts) will be published on TM3 News Service (TM3) not later than 9:30 a.m., local Ocean City, Maryland time on the date of sale or as soon thereafter as is reasonably practicable. In the event that no revisions are made or that such revisions are not published on TM3 before 9:30 a.m., local Ocean City, Maryland time on the date of sale, the Preliminary Amounts will constitute the Revised Amounts. Bidders shall submit bids based on the Revised Amounts and the Revised Amounts will be used to compare bids and select a winning bidder. As promptly as reasonably practicable after the bids are opened, the City will notify the bidder to whom the Bonds will be awarded, if and when such award is made, and such bidder, upon such notice, shall advise the City of the initial reoffering prices to the public of each maturity of the Bonds (the Initial Reoffering Prices). The Initial Reoffering Prices, among other things, will be used by the City to calculate the final aggregate principal amount of Bonds and the final principal amount of each maturity (collectively, the Final Amounts). THE CITY EXPECTS THAT THE REVISED AMOUNTS OF THE BONDS WILL BE CHANGED AS NECESSARY TO EFFECT THE GREATEST ECONOMIC ADVANTAGE, BUT WILL NOT DECREASE OR INCREASE THE AGGREGATE PRINCIPAL AMOUNT

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OF BONDS BY MORE THAN 12% FROM THE AMOUNT BID UPON. THE SUCCESSFUL BIDDER MAY NOT WITHDRAW ITS BID OR CHANGE THE INTEREST RATES BID AS A RESULT OF ANY CHANGES MADE TO THE REVISED AMOUNTS WITHIN THESE LIMITS. The Final Amounts of the Bonds will be communicated to the successful bidder by 5:00 P.M., local Ocean City, Maryland time on the date of sale. The dollar amount of the discount or premium, if any, specified in the bid of the successful bidder will be adjusted proportionately to reflect any reduction or increase in the aggregate principal amount of the Bonds. The successful bidder shall pay the aggregate Final Amount of the Bonds less the discount or plus the premium (as the amount of such discount or premium may be adjusted as described above), if any, set forth in its electronic bid[, plus accrued interest to the date of delivery]. The interest rates specified by the successful bidder for each maturity of the Bonds in its electronic bid will not change. ALL BIDS REMAIN FIRM UNTIL 5:00 P.M., LOCAL OCEAN CITY, MARYLAND TIME ON THE DATE OF SALE. An award of the Bonds pursuant to this Notice of Sale, if made, will be made by the City within such period of time. It is noted that the City has the right to award the Bonds by private negotiation at any time and may determine to exercise such right either before bids are submitted in response to this Notice of Sale or in the event that all bids are rejected. The City may so negotiate with, and make such award to, any person, including bidders hereunder. All Bonds herein described will constitute an irrevocable pledge of the full faith and credit and unlimited taxing power of the City. The Bonds will be issued and sold subject to (i) approval as to legality by DLA Piper LLP (US), Bond Counsel, and (ii) examination by _The Arbitrage Group of the arithmetical accuracy of certain computations related to escrow deposits, arbitrage yield compliance and satisfaction of savings requirements. Copies of the legal opinion, substantially in the form included in the Preliminary Official Statement will be delivered, upon request, to the purchaser or purchasers of the Bonds, without charge. In order to assist bidders in complying with SEC Rule 15c2-12(b)(5), the City will execute and deliver a continuing disclosure agreement on or before the date of issuance of the Bonds pursuant to which it will undertake to provide certain information annually and notices of certain events. A description of this agreement is set forth in the Preliminary Official Statement and will also be set forth in the Official Statement. When delivered, the Bonds shall be duly executed and authenticated and registered in the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds. It is anticipated that CUSIP identification numbers will be printed on the Bonds, but neither the failure to print such number on any Bond nor any error with respect thereto shall constitute cause for failure or refusal by the successful bidder to accept delivery of and pay for the Bonds in accordance with the terms of this Notice of Sale.

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Not later than seven (7) business days after the award of the Bonds to the successful bidder on the day of sale, the City will authorize an Official Statement, which is expected to be substantially in the form of the Preliminary Official Statement referred to below. If so requested by the purchaser or purchasers at or before the close of business on the date of the sale, the City will include in the Official Statement such pricing and other information with respect to the terms of the reoffering of the Bonds by the successful bidder (Reoffering Information), if any, as may be specified and furnished in writing by such bidder. If no Reoffering Information is specified and furnished by the successful bidder, the Official Statement will include the interest rates on the Bonds resulting from the bid of the successful bidder and the other statements with respect to reoffering contained in the Preliminary Official Statement. The successful bidder shall be responsible to the City and its officials for the Reoffering Information, and for all decisions made by such bidder with respect to the use or omission of the Reoffering Information in any reoffering of the Bonds, including the presentation or exclusion of any Reoffering Information in any documents, including the Official Statement. The successful bidder will also be furnished, without cost, with up to 100 copies of the Official Statement (and any amendments or supplements thereto). Delivery of the Bonds, without expense, will be made by the City to the purchaser or purchasers on or about May 17, 2012, or as soon as practicable thereafter, in New York, New York or at such other location as shall be mutually acceptable to the City and the purchasers, and, thereupon, said purchaser or purchasers will be required to accept delivery of the Bonds purchased and pay, in Federal funds, the balance of the purchase price due. The Bonds will be accompanied by the customary closing documents, including a no-litigation certificate, effective as of the date of delivery, stating that there is no litigation pending affecting the validity of any of the Bonds. It shall be a condition to the obligation of said purchaser or purchasers to accept delivery of and pay for the Bonds that, simultaneously with or before delivery and payment for the Bonds, said purchaser or purchasers shall be furnished a certificate or certificates of the Mayor of the City or the Finance Administrator of the City to the effect that, to the best of their knowledge and belief, the Official Statement (and any amendment or supplement thereto) (except for the Reoffering Information provided by the purchaser and information regarding DTC and DTCs book-entry system provided by DTC, as to which no view will be expressed) as of the date of sale and as of the date of delivery of the Bonds does not contain any untrue statement of a material fact and does not omit to state a material fact necessary to make the statements therein, in the light of the circumstances under which they were made, not misleading and that between the date of sale and the date of delivery of the Bonds there has been no material adverse change in the financial position or revenues of the City, except as reflected or contemplated in the Official Statement (and any amendment or supplement thereto). SIMULTANEOUS WITH OR BEFORE DELIVERY OF THE BONDS, THE SUCCESSFUL BIDDER SHALL FURNISH TO THE CITY A CERTIFICATE ACCEPTABLE TO BOND COUNSEL TO THE EFFECT THAT (i) SUCH SUCCESSFUL BIDDER HAS MADE A BONA FIDE PUBLIC OFFERING OF EACH MATURITY OF THE

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BONDS AT THE INITIAL REOFFERING PRICES; AND (ii) A SUBSTANTIAL AMOUNT OF EACH MATURITY OF THE BONDS WAS SOLD TO THE PUBLIC (EXCLUDING BOND HOUSES, BROKERS AND OTHER INTERMEDIARIES) AT SUCH INITIAL REOFFERING PRICES. Bond Counsel advises that (i) such certificate must be made on the best knowledge, information and belief of the successful bidder; (ii) the sale to the public of 10% or more in par amount of the Bonds of each maturity at the Initial Reoffering Prices would be sufficient to certify as to the sale of a substantial amount of the Bonds; and (iii) reliance on other facts as a basis for such certification would require evaluation by Bond Counsel to assure compliance with the statutory requirement to avoid the establishment of an artificial price for the Bonds. NOTE: The City may revise this Notice of Sale by written notice available to prospective bidders at the place of sale at the time for submission of bids or by publishing notice of any revisions on TM3 at or before the time for submission of bids. Any bid submitted shall be in accordance with, and incorporate by reference, this Notice of Sale including any revisions made pursuant to this paragraph. The City reserves the right to postpone, from time to time, the date established for the receipt of bids. Any such postponement will be announced by TM3 by notice given not later than 1:00 p.m., local Ocean City, Maryland time, on the last business day prior to any announced date for receipt of bids. If any date fixed for the receipt of bids and the sale of the Bonds is postponed, any Alternative Sale Date will be announced via TM3 at least 48 hours prior to such Alternative Sale Date. In addition, the City reserves the right, on the date established for the receipt of bids, to reject all bids and establish a subsequent Alternative Sale Date. If all bids are rejected and an Alternative Sale Date for receipt of bids established, notice of the Alternative Sale Date will be announced via TM3 e not less than 48 hours prior to such Alternative Sale Date. On any such Alternative Sale Date, any bidder may submit a bid for the purchase of the Bonds in conformity in all respects with the provisions of this Notice of Sale except for the date of sale and except for the changes announced by TM3 at the time the sale date and time are announced. In the event that all or any part of the Bonds are initially reoffered with bond insurance secured by the successful bidder, the successful bidder shall be required to notify promptly the Finance Administrator at the time of sale and shall provide the Finance Administrator with any information he reasonably requests regarding such bond insurance including the amounts paid for such insurance. The City will, at the request and expense of the successful bidder, include customary language in the Official Statement and the form of bond regarding the insurance policy upon receipt of such opinions or certificates as the City reasonably may request regarding the accuracy of any information to be included in the Official Statement and the binding nature of the obligations contained in the insurance policy with respect to the Bonds. The City shall have no obligation to provide the successful bidder or the bond insurance company with any other documents or opinions relating to the Bonds.

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The Preliminary Official Statement, together with this Notice of Sale, may be obtained from the Finance Administrator of the City, City Hall, 3rd Street and Baltimore Avenue, Ocean City, Maryland 21842, (410) 289-8941 or from the Citys Financial Advisor, A. Samuel Ketterman, at Davenport & Company LLC, Suite 324, 8600 LaSalle Road, Towson, Maryland 21286, 410-296-9426. Such Preliminary Official Statement is deemed final by the City as of its date for purposes of SEC Rule 15c2-12 but is subject to revision, amendment and completion in the Official Statement referred to above.

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 14 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR B. Second Reading Ordinance 2012-10 to Amend FY 2012 Budget

ORDINANCE 2011TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2012

SOURCE Section I, General Fund: A. Anticipated Revenue: Property Taxes Other Taxes Licenses and Permits Revenue From Other Agencies Charges For Services Fines and Forfeitures Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: General Government Public Safety Public Works/Beach Maintenance Sanitation and Waste Removal Highways and Streets Economic Development -Tourism Culture and Recreation Debt Service Sub Total To Transportation Fund To Airport Fund To Convention Center Fund To Capital Projects Total Expenditures

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

42,606,715 $ 14,202,029 3,724,560 4,257,121 7,936,879 672,900 438,750 0 73,838,954 $ 3,321,689 $ 32,322,680 5,100,437 5,571,220 5,263,779 6,331,717 7,525,458 4,576,232 70,013,212 $ 1,477,171 292,964 1,516,177 539,430 73,838,954 $

42,491,715 $ 14,259,813 3,856,303 4,648,742 7,896,879 748,377 1,309,327 1,590,908 76,802,064 $ 3,313,103 $ 33,609,268 5,141,014 5,968,505 5,336,757 7,090,734 7,940,709 4,576,232 72,976,322 $ 1,477,171 292,964 1,516,177 539,430 76,802,064 $

42,491,715 14,259,813 3,856,303 4,648,742 7,896,879 748,377 1,309,327 1,590,908 76,802,064 3,313,103 33,609,268 5,141,014 5,968,505 5,336,757 7,090,734 7,940,709 4,576,232 72,976,322 1,477,171 292,964 1,516,177 539,430 76,802,064

$ $

SOURCE Section II, Water Fund: A. Anticipated Revenue: Water Sales Water Fixture Charge Service Charges Capacity/Impact Fees Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

3,373,378 $ 3,487,042 244,358 27,720 0 7,132,498 $

3,290,378 $ 3,487,042 234,358 27,720 218,384 7,257,882 $

3,290,378 3,487,042 234,358 27,720 218,384 7,257,882

1,930,324 $ 3,033,213 1,385,980 782,981 7,132,498 $

1,930,324 $ 3,158,597 1,385,980 782,981 7,257,882 $

1,930,324 3,158,597 1,385,980 782,981 7,257,882

Section III, Transportation Fund: A. Anticipated Revenue: Bus Revenue Train Revenue Federal and State Grants Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ 3,664,567 $ 3,079,405 1,885,000 8,628,972 $ 3,664,567 $ 3,197,218 450,173 7,311,958 $ 3,664,567 3,197,218 450,173 7,311,958 $ 3,151,119 $ 1,028,400 2,972,282 1,477,171 0 8,628,972 $ 2,990,119 $ 1,028,400 1,796,672 1,477,171 19,596 7,311,958 $ 2,990,119 1,028,400 1,796,672 1,477,171 19,596 7,311,958

SOURCE Section IV, Wastewater Fund: A. Anticipated Revenue: Wastewater Treatment Charges Service Charges Capacity/Impact Fees Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

10,706,360 $ 940,577 48,400 0 11,695,337 $

10,606,360 $ 934,261 48,400 873,891 12,462,912 $

10,606,360 934,261 48,400 873,891 12,462,912

4,110,767 $ 3,509,728 3,119,747 955,095 11,695,337 $

4,091,082 $ 3,455,899 3,119,747 1,796,184 12,462,912 $

4,091,082 3,455,899 3,119,747 1,796,184 12,462,912

Section V, Airport Fund: A. Anticipated Revenue: Fuel Sales Rents and Other Revenue State and Federal Grants Service Charges Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 298,086 $ 812,621 146,029 450,000 1,706,736 $ 329,486 $ 948,690 146,029 450,000 1,874,205 $ 329,486 948,690 146,029 450,000 1,874,205 $ 549,600 $ 340,572 438,750 84,850 292,964 0 1,706,736 $ 614,600 $ 340,572 438,750 94,850 292,964 92,469 1,874,205 $ 614,600 340,572 438,750 94,850 292,964 92,469 1,874,205

SOURCE Section VI, Municipal Golf Course Fund: A. Anticipated Revenue: Service Charges Sales and Concessions Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

1,571,193 $ 415,000 56,728 0 2,042,921 $ 1,018,955 $ 1,023,966 0 0 2,042,921 $

1,571,193 $ 415,000 56,728 4,411 2,047,332 $ 1,018,955 $ 1,028,377 0 0 2,047,332 $

1,571,193 415,000 56,728 4,411 2,047,332 1,018,955 1,028,377 0 0 2,047,332

$ $

Section VII, Convention Center Fund: A. Anticipated Revenue: Service Charges State and County Grants Food & Beverage Tax Transfer-In From General Fund Prior Year Reserves Contributed Equity Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Transfer to Debt Service Reserves Capital Outlay Total Expenditures $ 1,808,500 $ 1,551,645 1,085,000 1,516,177 1,084,735 0 7,046,057 $ 2,904,652 $ 1,705,140 2,304,265 100,000 32,000 7,046,057 $ 1,808,500 $ 1,551,645 1,085,000 1,516,177 1,110,190 650,000 7,721,512 $ 2,904,652 $ 1,730,595 2,304,265 100,000 682,000 7,721,512 $ 1,808,500 1,551,645 1,085,000 1,516,177 1,110,190 650,000 7,721,512 2,904,652 1,730,595 2,304,265 100,000 682,000 7,721,512

$ $

SOURCE Section VIII, Information Technology Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ $ $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

1,849,043 $ 0 1,849,043 $

1,849,043 $ 21,446 1,870,489 $

1,849,043 21,446 1,870,489

895,357 $ 953,686 0 1,849,043 $

895,357 $ 975,132 0 1,870,489 $

895,357 975,132 0 1,870,489

Section IX, Service Center Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 1,716,579 $ 3,603,990 0 0 5,320,569 $ 1,716,579 $ 3,664,988 0 0 5,381,567 $ 1,716,579 3,664,988 0 0 5,381,567 $ $ 5,320,569 $ 0 5,320,569 $ 5,320,569 $ 60,998 5,381,567 $ 5,320,569 60,998 5,381,567

SOURCE Section X, Vehicle & Equipment Trust Fund: A. Anticipated Revenue: Service Charges To Other Funds State and Federal Grants Sale of Assets Prior Year Reserves Total Revenue B. Anticipated Expenditures: Non-Personal Services Debt Service Transfers Out Capital Outlay Total Expenditures $ $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

2,211,093 $ 2,320,200 110,443 0 4,641,736 $

2,311,893 $ 2,444,751 110,443 493,251 5,360,338 $

2,311,893 2,444,751 110,443 493,251 5,360,338

802,165 $ 0 0 3,839,571 4,641,736 $

802,165 $ 0 0 4,558,173 5,360,338 $

802,165 0 0 4,558,173 5,360,338

Section XI, Risk Management Fund: A. Anticipated Revenue: Service Charges To Other Funds Interest Earned Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services/Claims Capital Outlay Total Expenditures $ 223,857 $ 1,956,811 0 2,180,668 $ 223,857 $ 1,964,693 0 2,188,550 $ 223,857 1,964,693 0 2,188,550 $ 2,102,999 $ 77,669 0 2,180,668 $ 2,102,999 $ 77,669 7,882 2,188,550 $ 2,102,999 77,669 7,882 2,188,550

SOURCE Section XII, Pension Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Employee's Retirement Total Expenditures Section XIII, OPEB Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Retiree Health Total Expenditures $ $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

5,052,287 $ 1,850,000 3,700,000 10,602,287 $ 3,675,000 $ 525,000 6,402,287 10,602,287 $

5,052,287 $ 1,850,000 3,700,000 10,602,287 $ 3,675,000 $ 525,000 6,402,287 10,602,287 $

5,052,287 1,850,000 3,700,000 10,602,287 3,675,000 525,000 6,402,287 10,602,287

$ $

3,675,007 $ 140,000 180,000 3,995,007 $ 625,000 $ 50,000 3,320,007 3,995,007 $

3,675,007 $ 140,000 180,000 3,995,007 $ 625,000 $ 50,000 3,320,007 3,995,007 $

3,675,007 140,000 180,000 3,995,007 625,000 50,000 3,320,007 3,995,007

$ $

SOURCE Section XIV, General Capital Projects Fund: A. Anticipated Revenue: General Fund Contribution Bond Proceeds Inlet Lot Parking Revenue Total Revenue B. Anticipated Expenditures: Street Paving Reserve for Future Capital Projects Total Expenditures $ $

ADOPTED FY-2012

AMENDMENT # 1 FIRST READING

AMENDMENT # 1 SECOND READING

539,430 0 300,000 839,430 $

539,430 0 300,000 839,430 $

539,430 0 300,000 839,430

539,430 300,000 839,430 $

539,430 300,000 839,430 $

539,430 300,000 839,430

Section XIV, All Funds Expenditure Summary: General Fund Water Fund Transportation Fund Wastewater Fund Airport Fund Municipal Golf Course Fund Convention Center Fund Management Information Services Fund Service Center Fund Vehicle & Equipment Trust Fund Risk Management Fund Pension Trust Funds Sub Total LESS: Interfund Transfers Total Expenditures Capital Projects Fund - General Grand Total $ $ $ 73,838,954 $ 7,132,498 8,628,972 11,695,337 1,706,736 2,042,921 7,046,057 1,849,043 5,320,569 4,641,736 2,180,668 10,602,287 136,685,778 $ (23,497,310) 113,188,468 $ 839,430 114,027,898 $ 76,802,064 $ 7,257,882 7,311,958 12,462,912 1,874,205 2,047,332 7,721,512 1,870,489 5,381,567 5,360,338 2,188,550 10,602,287 140,881,096 $ (23,598,110) 117,282,986 $ 839,430 118,122,416 $ 76,802,064 7,257,882 7,311,958 12,462,912 1,874,205 2,047,332 7,721,512 1,870,489 5,381,567 5,360,338 2,188,550 10,602,287 140,881,096 (23,598,110) 117,282,986 839,430 118,122,416

Section XV, Special Authorization - Budget Manager: The Budget Manager shall be authorized to reallocate departmental appropriations among the various objects of expenditures as she deems necessary. Such changes shall be approved by the Finance Administrator & City Manager. Section XVI, Restrictions - City Manager: A. The utilization of any contingency appropriation shall be accomplished only with prior authorization from the Mayor and Council. B. Utilization of appropriations established in the Capital Improvement Fund may be accomplished only with the express approval of the Mayor and Council. Section XVII, Tax Rate: An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29 per $100 of assessed valuation of corporate and personal property tax is required to fund this budget. INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on February 21, 2012. ADOPTED AND PASSED, by the required vote of the elected membership of the City Council and approved by the Mayor at its meeting held on March 5, 2012.

RICHARD W. MEEHAN, MAYOR

KELLY ALLMOND, CITY CLERK

JAMES S. HALL, PRESIDENT

LLOYD MARTIN, SECRETARY ADOPTED: Date

MOTION TO ADOPT BY: MOTION SECONDED BY: VOTE: FOR: AGAINST:

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 14 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR C. First Reading Ordinance to Amend Chapter 102 Entitled Vehicles for Hire (to allow the taxi indicator roof light to be an ad carrier)

Models of Advertising Carrier Signs Available from Andys Top Lites & Accessories

Page 1 of 4

Andy's Top Lites & Accessories

Roof Lights and Accessories for Fleet Cars & Vans
HOME PAGE Taxi Meters Centrodyne Pulsar Cygnus Roof Lights & Signs Taxi Top Lights Ad Carriers Bus Signs Delivery Signs Gov't Signs Safety Signs Dispatch Systems Fleet Car Accessories Backup Sensors Decals Taxicab Partitions Vinyl Lettering Customer Service Contact Us Email Us How to Order Terms of Sale Shipping Options Links Saleable Advertising Space
Identify your cars & MAKE MONEY! All Dimensions Are Approximate

Roof-Top, Trunk and Inside Styles Available Let your Signs identify your vehicles AND make money for you. Restaurants, pizza parlors, nightclubs and other businesses that regularly attract patrons by taxi love to have their message displayed on top of the car that picks up potential customers, and they'll pay you handsomely to carry that message for them. Put your signs to work for you. See the styles available below.

Also Available ACL Top Lites--Quality top lights for taxis, limos, shuttle busses, government cars and security vehicles. NLSC Top Lites--Economic top lights for taxis, limos, & shuttle busses. Very popular throughout the North East NTCS Top Lites--top lights for taxis, limos & shuttle busses. Popular on the West coast. Delivery Vehicle Lights--perfect for pizza, floral, catering & other delivery vehicles.

AT-1 Ad Carrier
$390.00 With Independent Lighting - $15.00 additional 57"L x 18-1/2"W x 15"H Lighted - 1 Sign - 4 Messages

http://www.andystoplites.com/pages/advertising.html

3/1/2012

Models of Advertising Carrier Signs Available from Andys Top Lites & Accessories

Page 2 of 4

2-Sided Ad Carrier
With Independent Lighting - $15.00 additional Tough Polycarbonate. Wind Tested @ 120 MPH. Lighted - 1 Sign - 2 Messages 2 Sizes Available 54" Model 39" Model $375.00 $365.00 54"L X 17"W x 16"H 39"L X 14"W x 15"H Poster Size: 14"H x 48"L Poster Size: 14"H x 33"L

VAN SIZE

CAR SIZE

Triangle Ad Carrier
$360.00 Messages on 3 sides Available Back Lighting 2 Sizes Available 42" Model 37.25"L X 42"W x 15.5"H Poster Size: 13"H x 39"L 36" Model 31.25"L X 36"W x 14.25"H Poster Size: 12"H x 33"L

Trunk Ad Carrier
$162.50 16-1/2"H x 35-3/4"L Poster Message on 1 Side Hinged Cover for Easy Change

Trunk-Mini
$162.50 16-1/2"H x 35-3/4"L Poster Message on 1 Side Hinged Cover for Easy Change

Illuminated Interior Ad Carrier

Easily mounts to the headliner of the taxicab interior.

http://www.andystoplites.com/pages/advertising.html

3/1/2012

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 14 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR D. First Reading Ordinance to Authorize the Sale of Certain Municipal Real Property (Mediterranean Drive street end)

January 3 2011

Regular Session 1 Mayor and Council

Town of Ocean City
Council Member Richard W Meehan

Council President James S Hall

Council Secretary Lloyd Martin

Council Member Margaret Pillas Council Member Mary Knight Council Member Doug Cymek
Council Member Joe Hall

Council Member Brent Ashley

Also in attendance City Manager Dennis Dare Acting City Solicitor Heather Stansbury Deputy City

Clerk Kelly Allmond Finance Administrator Martha Lucey City Engineer Terry McGean Members of
the Press and Interested Parties

CALL TO ORDER

Council President Jim Hall called this Regular Session to order at 6 p in the Council Chambers of 00 m City Hall 301 Baltimore Avenue Ocean City Maryland 21842
PRAYER PLEDGE

Father Moyer of St Paul Episcopal Church led the prayer and Council Member Cymek led the Pledge s
of Allegiance
PUBLIC HEARINGS TO CONSIDER THE CONVEYANCE OF REAL PROPERTY OWNED BY THE MAYOR AND CITY COUNCIL NO
LONGER NEEDED FOR PUBLIC USE

No Citizen Comment Council Secretary Martin moved to close the Public Hearing seconded by
Council Member Knight The vote was unanimous

Council Member Cymek moved to proceed with ordering and paving for the appraisal seconded by
Council Member Knight The vote was unanimous

NEW BUSINESS

A The request for a shared dumpster at Fat Daddy was withdrawn s

B Discussion of Placement of a Historical Marker

presented by Ocean City Development

Corporation Director Glenn Irwin Director Irwin advised that the Maryland Historical Trust in
cooperation with the Maryland State Highway Administration is offering to post a street sign

highlighting the historical establishment of Ocean City He suggested placement at the

intersection of South Baltimore and South Division Streets Council Member Knight moved to
accept the offer seconded by Council Member Ashley The vote was unanimous

Mayor presentations the s Open House Is Meehan thankedatGlennMayorTodd Ferrante and all contributing OCDC Members for their Irwin featured

REGULAR SESSION MAYOR AND CITY COUNCIL

MONDAY JANUARY 3 2011

PUBLIC HEARING

To Consider the Conveyance of Real Property Owned by the Mayor and City Council No Longer Needed for Public
Use

Q
Da
V

L d 1

52 vnah i m 0 V

ar3
0

NOTICE OF PUBLIC HEARING

Pursuant to Section C 49 of the Charter of the Mayor and Council of Ocean City a public hearing 414

will be held in the City Council Chambers 1st floor City Hall 301 Baltimore Ave Ocean City
Maryland 21842 on

Monday January 3 2011 at 6 PM 00

The purpose of the Public Hearing is to consider the conveyance of real property owned by the Mayor and City Council no longer needed for public use The parcel of land is bounded on the East by 115 Bering Road lots 4546 block A Ocean Bay City Plat on the West by 203 Bering Road Lots 12 block C Ocean Bay City Plat on the South by a bulkhead on an unnamed lagoon and on the North by
Bering Rd Said property is proposed to be sold to the adjacent property owners

Should you wish to be heard on this proposed transaction you should be present on the date and
time above stated Written statement should be received by Mayor and City Council c City o

Manager P Box 158 Ocean City MD 21843 on or before January 3 2011 O

INTEROFFICE MEMORANDUM

TO FROM

DENNIS DARE

TERENCE 7 4CGEAN

SUBJECT
DATE CC

SALE OF MEDITERRANEAN DR EXTENDED

2010 10 26
LAL I ADKINS

Regarding the request from the adjacentproperty owners to purchase the unimproved City right
ofway at the south end of Mediterranean Dr I offer the following
1

The bulkhead along this property is failing and replacement cost is estimated at 15 000
There is a storm drain pipe and outfall that currently runs about 10 from the West edge

of the property line This pipe is failing and must be replaced and we must maintain an outfall on the property We can relocate the outfall to the center of the property and will

require a 5 easement on each side of the pipe The proposed easement will be outside
additions that the owners might want to place on the property

the building setback litres and therefore should not have a negative impact on any future

Based on the above assuming the storm drain easement is retained as shown on the attached

drawing staff has no objection to the sale of the property It would add a property to the taxrolls
and relieve the City of the expense of replacing the bulkhead

0
0

0
W C
o

N O
N

Z
N

Bering Rood
N 75 35 W

Existing Storm Drain

Easement

0 50 ba Sc Clc

1 3

1 1

111

11

44 46

Bik

H of
New Storm

Blk A

Bulkhead

Drain

Plat Reference Ocean Bay City Plot

ODC
Notes

1 23

1948 G B Cropper PS

1 Property Lines of Mediteranean Dr are based on

Plot ODC 1 23

2 Property Lines of Bering Rood west of Lot 6 Block A

are based on deeds of lots abutting Bering Rd

DRAWN

BY

APPROVED BY

TOWN OF OCEAN CITY

MEDITERRANEAN DRIVE
SOUTH OF BERING ROAD

DATE

DATE

ENGINEERING DEPARTMENT

SCALE

DRAWING NO

50 1

dwg MED

TOWN OF OCEAN CITY

OCEAN CITY MARYLAND
POLICY AND PROCEDURE MANUAL

SECTION Property Management

PPM 700 1

SUBJECT Sale of Real Property

In accordance with the Ocean City Charter C Powers of Council Enumerated The 414 Council shall have in addition the power to pass ordinances not contrary to the laws
and Constitution of this State for the following purposes

49 Property

To acquire by conveyances purchase or gift real or leasable property

for any public purposes to erect buildings and structures thereon for the benefit of the
town and its inhabitants and to convey any real or leasehold property when no longer

needed for public use after having given at least twenty 20 days public notice of the proposed conveyance to control protect and maintain public buildings grounds and
property of the town

Based upon this charge the following policy is hereby adopted with regard to disposal
of municipal property

1 When the Council decides that property no longer serves a public purpose it shall cause a public hearing to be scheduled with a 20day notification period If an individual or other legal entity wishes to purchase public property that is believed to no longer serve a public purpose they may appear before the
Council for a determination on whether to proceed to a public hearing on the

specific property If the request is initiated from an individual or other legal entity
that individual or entity shall pay the cost of advertising for the public hearing
notice

2 Once the public hearing is completed the Mayor and Council will cause an the Town if the proposed sale was initiated by the Town or by the proposed
buyer if initiated by them

appraisal to be done of the property The cost of the appraisal will be borne by

3 Upon receipt of the appraisal the Mayor and Council will review the appraisal and either negotiate the price terms and conditions with the proposed buyer or
put the property out for public bid or public auction
Date 9 24 02

Page 1 of 2

4 If the property is put out for bid or auction a notice shall be placed in the paper of record notifying interested parties of the property offer Bids shall be submitted in
a sealed bid format to the City Manager office by noon of the day due s
reserves the right to reject any and all bids

5 The Mayor and City Council shall open bids at their work session The Town
6 If a determination is made to accept the high bid the Council shall direct the City Solicitor to draft the appropriate ordinance allowing the conveyance of the
property

7 Settlement shall occur no later than 90 days after the passage of the ordinance

Date 9 2002 24

Page 2 of 2

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 14 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR E. First Reading Ordinance to Authorize the Purchase of Real Property (4th Street and Philadelphia Avenue)

PROPERTY IDENTIFICATION

4 Street
Tax

Philadelphia Avenue
110 Parcels 4058 4061

Map Ocean City Maryland 21842

Census Tract 9901

The subject parcels are highlighted on the following Tax Map

CC5635

4 Street Underlying Land

Ocean

City

11

R W McCAiN
ASSOCIATES

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 14 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR F. Resolution Establishing Certain Maximum Taxicab Rates for Municipal Taxicabs (authorizes a motor fuel surcharge of $1.00 per fare if retail cost of regular test fuel equals or exceeds $4 per gallon based on AAA State of Maryland average)

Kevin Lyons

Trading as Community Cab Ocean City Medallion 154

405 Robin Drive 26 Ocean City MD 21842
410 2890414 or 443 3736176

January 14 2012

Mr Rick Meehan

MayorInterim City Manager Town of Ocean City

O P Box 158

Ocean City MD 21842

Re

1 Increase in Fare Requests

2 Request to Use Ad Carriers on Taxis

Dear Mayor Meehan

Due to increased costs of fuelinsurancemaintenance repairs etc and the fact that fuel is up over a

dollar a gallon from last year the Ocean City Taxi merchants and I respectfully request the following To help offset the increased expense we hereby request that the Ocean City Council increase the taxi
cab rate to a base fare of 3 from 3 We also request that the tenth of a mile rate be increased 60 20
to 28 cents from 22 cents

In addition we request that if the price of fuel in Ocean City exceeds the AAA average of 4 per 00 gallon that the Ocean City Council authorizes Ocean City taxis to add a 1 surcharge per fare 00 According to news reports fuel is anticipated to continue to rise up to the 5 00per gallon range in the
next year

And finally we are requesting that the Ocean City Council give the taxi owners the option to change the taxi indicator light to an ad carrier see attached example Adding this sign would potentially
allow the taxi owners approximately 1 in revenue for the year to help defray the rising costs of 200
insurance maintenance repairs and the cost of purchasing newer vehicles

Attached is a petition by Ocean City Taxi ownersdrivers requesting the above items be passed by the Ocean City Council Failure to increase these rates continues to put an additional burden on the taxi
ownersdrivers causing an increased risk of being unable to continue to afford to operate the taxis
Respectfully yours

Kevin J Lyons Attachments 2

1 Photos of Ad Carriers on Taxis
2 Petitions with

Signatures

AAA Fuel Gauge Report

Page 1 of 1

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Prices updated as of 3/1/2012 3:03:12 AM

Data provided by Oil Price Information Service in cooperation with Wright Express Media are encouraged to localize fuel price stories by contacting their local AAA club media representative.

Maryland Average Prices

Regular Current Avg. Yesterday Avg. Week Ago Avg. Month Ago Avg. Year Ago Avg. $3.699 $3.697 $3.637 $3.500 $3.357 Mid $3.845 $3.842 $3.785 $3.650 $3.487 Premium $3.971 $3.967 $3.912 $3.775 $3.602 Diesel $4.057 $4.051 $4.001 $3.906 $3.739

12 Month Average For Regular

View Maryland Metro Areas

Highest Recorded Average Price:

Regular Unl. DSL. $4.053 $4.861 6/17/2008 7/17/2008

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3/1/2012

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 15. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Bid Award Recommendation for Eagles Landing Clubhouse Carpeting and Flooring

MEMORANDUM
TO: FROM: DATE: RE: Rick Meehan, City Manager Tom Shuster, Recreation and Parks Director February 29, 2012 Eagles Landing Carpeting & Flooring Bid

The Council opened 2 bids for Eagles Landing Clubhouse carpeting and flooring on February 21, 2012. The bids were remanded to staff for review. Bob Croll and I have reviewed the bids and recommend that the contract be awarded to the low bidder, Donaway Furniture, for the bid price of $18,255.64. The bid compilation sheet is included. Would you please schedule this for action at the Council Meeting of March 5, 2012?

Thanks.

cc: Bob Croll

P:Tom/Eagles Landing Golf Course/Eagles Landing Golf Course Carpeting and Flooring Bid to Meehan Feb 2012

BID SPREAD SHEET EAGLESS LANDING GOLF COURSE CLUBHOUSE CARPETING & FLOORING BID OPENING TUESDAY, FEBRUARY 21, 2012 @ 11:00 A.M. VENDOR *Donaway Furniture BID AMOUNT

$18,255.64

Pro-Floor Systems

$22,961.92

* Low Bid.

Budget $18,000

RECADMIN\TOM\BIDS\ eagles landing carpet 2012

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 15. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER B. Bid Award Recommendation for Coastal Highway Median Renovations

MEMORANDUM
TO: FROM: DATE: RE: Rick Meehan, City Manager Tom Shuster, Recreation and Parks Director February 29, 2012 Coastal Highway Medians Renovations Contract Award

We received and opened the bids for the Coastal Highway Medians renovation at the Council Work Session of February 28, 2012. The bids were remanded to staff for review. We have reviewed the bids and determined that the low bid proposal from Chesapeake Landscaping for $43,770 is in order and satisfactory to meet our needs. Would you please schedule the award of the contract for the Council Meeting of Monday, March 5, 2012?

Thanks

cc: Calvin Ginnavan

P:Tom/Memorandums/Coastal Highway Medians Renovations Contract Award Feb 2012

BID SPREAD SHEET COASTAL HIGHWAY MEDIAN RENOVATION 74th 85th STREETS BID OPENING FEBRUARY 28, 2012 @ 11:00 A.M.

VENDOR Chesapeake Landscaping Attn.: Danny Merrill 9965 Champ Road Princess Anne, MD 21853 SVF Enterprises Attn.: Scott VanFossen 304 West Street Berlin, MD 21811 Email: shoorttay@gmail.com Creative Landscaping Attn.: Steve Insley 12217 Dixie Drive Bishopville, MD 21813 JND Landscaping 10770 Kemps Nursery Road Princess Anne, MD 21853 United Landscaping 7261 Levin Dashiell Road Hebron, MD 21830 Yard Designs Attn.: Brian LeCompte 1314 Woodland Road Salisbury, MD 21801 Bee Green Landscaping Attn.: J.R. Ewing 26060 Boit Road Easton, MD 21601 Budget Amount $50,000.00

VENDOR RESPONSE $43,777.00

Submitted no bid post card

Submitted no bid post card

Submitted no bid post card

$60,458.88

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 16 COMMENTS FROM CITIZENS - 5 MINUTE TIME LIMIT

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 5, 2012 17 COMMENTS FROM THE MAYOR AND CITY COUNCIL