BSA - Troop Annual Program Planning Conference Guide

Troop Annual Program Planning Conference
Guide
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WELCOME TO TROOP ANNUAL PROGRAM PLANNING CONFERENCE GUIDE
Advance each slide when you are ready. Feel free to take what time you feel you need between slides to accomplish each element of the program planning process.
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Scoutmasters/Committee Chairs CLICK HERE

Pre-conference preparations
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Scouts CLICK HERE

Annual Program Planning Conference Guide
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For Scoutmasters/ Committee Chairs
TROOP ANNUAL PROGRAM PLANNING CONFERENCE GUIDE
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Strong troops have:

A good annual troop program planned a year in advance that is shared with every family as a calendar
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Do your homework!
This three-step, pre-conference work, if done properly, will have a positive effect on your conference and resulting annual program plan.
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STEP 1
1) 2) 3) 4) Key school dates Community event dates Your chartered organizations dates Personal dates that may affect your troops activities such as the Scoutmasters anniversary cruise District and council dates 6)
Gather the following key information prior to the conference:

Collected Family Talent Survey Sheets from all parents 7) Last years troop annual plan if you have one 8) Troops priorities 9) Scouts advancement records 10) General outline of next years program
5)
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STEP 2
1) 2) 3) 4)
Have a discussion about the program planning process with your senior patrol leader:
Explain to him the importance of the process and his role in helping. Talk about your options for programs and activities, and your troop goals. Share your draft outline for next years program and ask him for his input and thoughts. Review this presentation.
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STEP 3
1) 2) 3)
Have a discussion about the program planning process with your senior patrol leader:
Senior patrol leader shares the draft plan with the patrol leaders Patrol leader shares the draft plan with Scouts Patrol leaders meet to gather information and ideas from the Scouts
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Invite these people to your conference:
1) Your troops youth leaders 2) Troop committee members and other adult troop leaders 3) Chartered Organization Representative 4) Your unit commissioner (optional) 5) And anybody else you think might be helpful, such as other parents
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For Scouts
TROOP ANNUAL PROGRAM PLANNING CONFERENCE GUIDE
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For Scouts
A great program takes planning and preparation
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For Scouts

Your Senior Patrol Leader and Scoutmaster have researched and gathered the following information:
1) 2) 3) 4) Key school dates Community event dates Your chartered organizations dates Personal dates that may affect your troops activities such as the Scoutmasters anniversary cruise District and council dates 6) Collected Family Talent Survey Sheets from all parents 7) Last years troop annual plan if you have one 8) Troops priorities 9) Scouts advancement records 10) General outline of next years program
5)
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For Scouts

Your Senior Patrol Leader has talked with each patrol leader, who then talked to each patrol member about what they want to do this year, plus gathered additional suggestions and ideas.
Working out your troops program plan for the next year could determine whether a Scout stays with us or quits.
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For Scouts

Ground rule suggestions for your conference:
1) 2) 3) 4) Respect each others views Stay focused on your task Write your ideas on a flip chart Be in agreement
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For Scouts
STEP 1
Have your Scoutmaster lead a discussion on your troops goals for the coming year
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STEP 2
1) 2) 3) 4) 5)
Review the draft calendar

Holidays School dates Resident camp dates Camporees and training courses Troop meeting dates
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STEP 3
Open discussion
Take a vote to approve the dates you have so far (optional)
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STEP 4
Take your time!
SPL will share with your group what he learned from you
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STEP 5
Take these ideas and turn them into a coordinated program
1) Use the troop program features as a base or make your own custom program 2) Take it one month at a time 3) You determine the flow of the troops program 4) Write it on a flip chart and take a vote
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Good Job!
You now have a great program and everyone will know whats happening and when.
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STEP 6

Add in some other important dates such as:

Boards of review Courts of honor Troop open house Service projects Webelos Scout crossover ceremonies Any other dates that can be planned this far in advance
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STEP 7
Almost finished
Final discussion and then approval vote Final approval by your troops committee Share with each Scout family, your chartered organization, and any other interested parties
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One final reminder
Share your plan with everyone, and review it regularly to see if the plan needs modifications
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END Scouts Section

BSA - Troop Annual Program Planning Conference Guide

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Troop Annual Program Planning Conference

Click to edit Master title style

Scoutmasters/Committee Chairs CLICK HERE

Scouts CLICK HERE

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

Click to edit Master title style

TROOP ANNUAL PROGRAM PLANNING CONFERENCE GUIDE

Use these controls to navigate the presentation

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

Click to edit Master title style

Strong troops have:

Troop Annual Program Planning Conference

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Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

Click to edit Master title style

Gather the following key information prior to the conference:

Troop Annual Program Planning Conference

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Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

For Scoutmasters/ Committee Chairs

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END Scoutmasters/ Committee Chairs Section

Troop Annual Program Planning Conference

Click to edit Master title style

TROOP ANNUAL PROGRAM PLANNING CONFERENCE GUIDE

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

A great program takes planning and preparation

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference

Click to edit Master title style

Troop Annual Program Planning Conference