Company Code : It is an independent Legal Entity responsible for the profit/loss statement of the organization.

Sales Organization : Distributing Goods and Services, Negotiating Sales Condition, product liability and right of recourse. Dist. Channel : Is a means through which sales materials reach the customer, Achieve flexible pricing, differentiate sales statistics. Division : Individual product lines are separated using Division. Plant : Delivering plant is from where the materials and services are distributed and corresponds to a dist center. Shipping Point : Where the shipping activities are controlled, Each outbound delivery is processed by one Shipping point. Shipping point can be assigned to Plants of different company codes. Delivering Plant Determination CMIR Customer Master - Ship to Party Material master Item Category Determination Document Type Item category group Usage Higher Level Item Category Picking/Stor. Location Determination MALA RULE Shipping Point Delivering Plant Storage Condition Shipping point Determination Delivering Plant Shipping Condition- Sold to party Loading Group-Material master Customizing in Sales document type Schedule Line Category Determination MRP Type from material master Item Category Or NO MRP Type Item Category Door & Staging Area Determination (Header) Storage Location of Ship to Party Route Schedule Route Determination Departure Zone of Shipping Point Transportation Group Matl .Master Shipping condition Sold to Party Transportation zone of Ship to Party Account Determination Sales Organization Chart of Accounts Material A/c Assignment Group Payer A/c Assignment Group Account Key Tax Determination Departure country Destination Country Material Liable for Tax Customer liable for Tax

Staging Area Determination (Item level) Storage Location of Ship to Party Route Schedule Storage Condition Pricing Procedure Determination Business Area Determination Prerequisite for Rebates Sales Area Plant and Item Division Sales Organization Customer Pricing Procedure Sales Area Billing Type Document Pricing Procedure Sales Org/Dist Channel/Item Division Payer Route Schedule consist of Source of Data to Sales Order Output Type Dependency Departure Date and time Master Data Transmission Medium Ship to Parties Existing Document Time Route Customizing Language Itinerary (Option) Hard Coded Data Partner Function Effects of PGI Effects of Billing Updates the Quantities in Inventory management Debit posting in customer Account Updates Value Change in Balance sheet for inventory accounting Credit Posting in receivable account Billing due list will be generated/updated SIS updated Generates additional accounting document Customer Credit is revised Update the status of Sales relevant documents Status is updated in all sales relevant document Availability Check Dates & Times Salient Feature of Cash Sale Salient Feature of Rush Order Dates :Order Date, Mat Availability Date, Sales Document Type CS Sales Document Type RO Transportation Planning Date, Loading Delvry doc type CS Delivery doc type DF Date, PGI Date and Delivery Date Order Related Billing Delivery Related Billing Immediate Delvry is created automatically Immediate Delvry is created automatically Times : Pick pack time, Transportation Invoice printed while Delvry using RD03 Picking and PGI done later after physical lead time, Loading time, transit time. No invoice printed while billing movement of material from stores. Revenue posting in petty cash account(EVV is the a/c key) Consignment Processing Fill up Consignment Processing Issue Order,Delivery,Picking,PGI and NO Billing Order,Delivery, ,PGI and Billing Plant Valuated Stock will not reduce . Stock will be maintained Plant valuated Stock reduces. in special stock Document type : CI , Document type : CF , Movement Type : 633 Movement Type : 631 Item Cat : KEN Item Cat : KBN Consignment Processing Pickup Consignment Processing Returns Order, Inbound Delivery, and PGR Order, Inbound Delivery, ,PGR and Billing Document type : CP , Increases the special stock Movement Type : 632 Document type : CR , Item Cat : KAN Movement Type : 634 Item Cat : KRN Cancelling PGI The Goods issue posting in reset. Business Data from Sold to Party Business Data from Ship to Party Pricing Goods receiving hours Reverse the inventory posting based on cancelled Incoterms Ship to Address quantities and values with reversed +/- sign.

Shipping conditions

Tax

Business Data from Bill to Party Billling Address

Business Data from Payer Terms of Payment Credit limit Check

Sales Document Function DME NC Default Values Mandatory Fields Enhancement to Contracts Number Range Checks Delivery Item Cat Controls MOB PART P Minimum Delvry qty ,Over Delvry Qty Batch Determination Packing , Availability Check Relevance for Picking , Text Picking Location determination

Item Category Contorls BBCD PSS Billing , BOM Completion Rule Delivery relevance Pricing Schedule line allowed Separate Business Data Schedule Line Function GDP AR Goods Movement Delivery relevance Purchasing Availability Run Requirement Transfer

The cancellation document created during cancellation is entered in the document flow for the outbound delivey. The goods movement status is reset to Not Yet Started The delivery requirement recreated. Incase if it is billed, then first bill to be canceled and then PGI Delivery Doc Type Function NO RRR TPD Number , Output, Text Partners Route Re-determination Relevance for Shipping Reference to Order Delvry split based on Warehouse No. Billing Doc Type Controls TOP SPIN CAR Text ,Output ,Partner Special Interface with FI Posting Block , Invoice list Number range , Cancellation of Invoice Account Determination , Rebates Free Goods Transferring to COPA 1.Revenue from Free Goods is Nil. 2.Revenue from Free goods is shown and discounted 100%. 3.Cost of Free goods is added to main items cost.

Free Goods : Referred from Free Goods Master record. Inclusive: Same Material, Same Unit. Not included in invoice. Customer orders for 5 eggs , charge him only for 4 eggs. 4eggs Item cat - TAN , 1egg item cat TANN Exclusive : Not necessarily Same Material and unit .Not typically included in invoice. Customer orders for 5 eggs, charge him for 5 eggs and give one duck free. 5eggs item cat- TAN , 1Duck item cat TANN BOM Item Cat group : ERLA ; MI cat : TAQ, SI Cat : TAE Main item priced , Sub-items not priced.

Free Goods Calculation Rule Prorated : Free goods is given on prorate basis Unit-Related : Only within the range the Free goods is given Whole Unit : Exact quantity to match to avail free goods

BOM Item Cat group : LUMF ; MI cat : TAP, SI Cat : TAN Main item not priced , Sub- items priced.

Copy Controls : Data Transfer Routines, Switches, Copying requirements. Maintained at Item Level & Header Level Item Level Completion Rule A : Gives Completed Status at first reference itself. Item Level Completion Rule B : Gives Completed Status only full qty is referred, otherwise gives status as Partially referred. Scheduling Agreements Contracts Contains Fixed Delivery date and Quantities valid for certain Agreement with customer for certain period of time, contains NO period of time sch line, Delvry qty or Delvry dates. Directly create Delivery from Scheduling agreement Customer fulfills the contract with individual release Order. Everytime the system adds up the total qty ordered so that the The release order is processed like standard order. Prices are targeted qty or agreed qty is not exceeded. copied from contracts. List of Valid material for the specific Periodic invoicing is possible if customer needs so contract can be maintained. We can define a validity period for each material. Quantity Contract : Total qty of items are defined in contract Several partners may be authorized to release against the and customer can give any number release order till the defined contract. Partners authorized to release are only checked at quantity is reached. header level. Value Contract : Total Value is Defined in contract and customer can give any number release order till the defined value Determining Dates in Contract is reached. Rules for Determining start and end of the contract Doc type :WK1 : General Value Contract for different materials Duration Category and services. Item Cat WKN. Subsequent activities Doc type :WK2 : Material related Value Contract for exactly Cancellation Procedure one material. Item Cat WKC. Billing can be either order or delivery related Billing Material Listing Material Exclusion Material Listed are the only material that a specific customer Material Listed are the material that a specific customer CAN order. Maintained at master record and uses condition CANNOT order. Maintained at master record and uses condition technique. technique. Precise Scheduling in Shipping point uses times in hours/min Transfer order includes information like Material Number Daily Scheduling in shipping point uses Days WM Function not included in Lean Warehouse Mgmt Storage section, reserve storage bins, strategies for putaway and

Quantity to be Moved Source and Destination storage bin Batches : Specified in Material master (Stor.1 and Purchasing) We must Specify a batch before PGI. Delivery split incase of material taken from two different batches .Re pricing can be carried out at Billing incase of two different batches and two different prices. Quality Management : Specified in Material Master whether the material needs quality inspection. In outbound Delvry the system automatically creates Inspection lot for the delivery items that are relevant for inspection. Pricing in outbound Delvry : Shipping costs and Postage are priced at outbound Delvry and transferred to Billing. Pricing can be manual or using condition techniques. It is a header level condition applies to all items in the delivery. Packing Material : Packing Materials are grouped together in Packaging Material types ( Cartons or Containers) Pricing Conditions : Pricing, Discounts/Surcharge, Freight & Tax Condition Type : Defines category of condition and how it is used. +/- need to be set to show whether surcharge or discount. Access Sequence : Its a search strategy defined for each condition type . Header and Manual condition are exception. Header Condition : They are entered at the document header and are valid for all items . Header Conditions are manually entered and does not have Acc Seq.ex.RB00(Even dist) & HB00 (Proportionate) Credit Management SAP has developed a complex credit management solution that enables the maintenance of set of credit limits per customer. Customer credit limit is mentioned in individual Customer Master. Credit Control Area is an Org.Unit that comprises of one or more Company. codes. One Company code can have only one Credit Control Area. Credit Control check can be performed only in Sales Order,Delvry and in PGI Simple Credit Check Compares the Payers customer master credit limit to the total of the net document value and the value of all open items .Either Warn/Error msg/Block Delvry Depending on Customer Risk Category following credit checks are performed Static Credit Check Compares payers credit limit with the total value of Open Sales Orders+ the total value of Open Delvry not yet invoice + total value of bills not yet passed to accounts + total value of bills passed on to account but for which payment is not received yet. Dynamic Credit Check Same as Static Credit check but with a time horizon, which means if two months is mentioned then system will not check for sales orders with shipping dates beyond the defined period.

picking, replenishment, inventory at storage bin level Serial Number : We can assign a unique Sr.No to each Material. This allows to monitor goods movement for individual material. Maintain sr.no. profile in Material master (Sales/Gen Plant). Sr.No. must be specified before PGI.

POD : Designed to support process of creating an invoice once the customer confirms the arrival of goods. The system creates the billing document based on the verified or customer confirmed quantity. POD is activated at Customer Master. Splitting an existing Delvry : We can split a existing delivery into several smaller delivery ( If no enough space in 1 truck). When we split , we create more new Delvry called results and remainders. Split profiles are assingned at delivery types. Material for Packing : Materials that have similar packing are grouped as Material grouping for Packing material. Condition Record: Maintains discounts, Validity date and manual changes limit Pricing Procedure : Condition types permitted are contained in Pricing procedure in sequence . Excluding Condition : A condition can be linked to requirements and excluded a condition type if exclusion indicator is set.

Third Party Business Transaction Customers order on us is in turn ordered on our Vendor who supplies to Customer directly and bill us. Based on Vendor bill we bill our customer. Item Cat group as BANS. Item Cat TAS Automatic purchase requisition will be generated for individual schedule line items . After vendors Invoice verification our billing will be made to customer. Copy control has to be maintained between Sales order and Billing as usual. Any changes if make in our PO to vendor will automatically reflect in the SO.

Inter-company Business Transaction Customer ordered material is sourced from a plant assigned to different company code of same organization. We will be the ordering company and the delivery plant will supply the goods to our customer directly and in turn bills us with special price(eg.only cost). We in turn bill our customer based on supplying plants bill on us. Billing doc type IV is maintained Output type RD04 Permissible combination of plant and sales org is defined Material to be extended to the Ordering company. Ordering co should be in the customer master of delivering company.