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ACCOUNTING

BASIC ENTITY

Configuration Guide, V10.1

Eagle Investment Systems LLC www.eagleinvsys.com

Product Release Information


Product: Accounting Release Number: Version 10.1 Release Date: June 2010 Eagle maintains the following Web site where you can find additional information: http://www.eagleinvsys.com.

Copyright
Copyright 2010, Eagle Investment Systems LLC. All Rights Reserved. Every effort has been made to ensure the accuracy of this manual. Information in this document is subject to change without notice and does not represent a commitment on the part of Eagle Investment Systems. Eagle Investment Systems makes no warranties with respect to this documentation and disclaims any implied warranties of merchantability or fitness for particular purpose. All software described in this manual is furnished under a license agreement or nondisclosure agreement and may only be used in accordance with the terms of this agreement. Eagle PACE licensee(s) may reproduce instructional documentation as needed for distribution to users of the licensed Eagle PACE software. The licensee(s) agrees not to modify, adapt, translate, or otherwise alter the documentation prior to distribution without the express written consent of Eagle Investment Systems LLC.

Trademarks
Eagle STAR and Eagle PACE are trademarks of Eagle Investment Systems LLC. Microsoft Windows is a registered trademark of Microsoft Corporation in the United States and other countries All other marks and names herein are trademarks of their respective companies.

CONTENTS
About This Book ..................................................................................... 5
Who Should Read This Book ............................................................................................................ 5 Whats in This Book ........................................................................................................................... 5 Conventions Used in This Book ....................................................................................................... 6

Chapter 1: Introduction .......................................................................... 7


About Entities ..................................................................................................................................... 7 Using Process Centers with Entities ............................................................................................... 7 Using Entity Profiles .......................................................................................................................... 8 Creating an Entity Profile ............................................................................................................... 8 Using an Entity Profile to Add an Entity......................................................................................... 9

Chapter 2: Adding Basic Entities ........................................................ 11


Adding a Basic Entity ...................................................................................................................... 11 Add Entity Panel Description.......................................................................................................... 12

Chapter 3: Adding Multiple Accounting Bases ................................. 39


About Multiple Accounting Bases.................................................................................................. 39 Adding an Additional Accounting Basis ....................................................................................... 40 Add a Basis to a Portfolio Panel Description................................................................................ 41 Adding an Accounting Period for an Accounting Basis .............................................................. 56

Chapter 4: Maintaining Entity Information ......................................... 59


Changing an Entity .......................................................................................................................... 59 Listing Entities ................................................................................................................................. 61 Listing Entity History ....................................................................................................................... 63 Viewing Entity Journal Details........................................................................................................ 65

Chapter 5: Setting Up Composites ..................................................... 67


Creating a Composite ...................................................................................................................... 67 Adding an Entity to a Composite ................................................................................................... 70 Changing a Composite .................................................................................................................... 72 Removing an Entity from a Composite .......................................................................................... 74 Listing Entities in a Composite ...................................................................................................... 76 Listing Composite History .............................................................................................................. 77

Basic Entity Configuration Guide, V10.1

Chapter 6: Setting Up Entity Lists ...................................................... 79


Creating an Entity List ..................................................................................................................... 79 Changing an Entity List ................................................................................................................... 81 Adding an Entity to an Entity List .................................................................................................. 82 Listing Entities in an Entity List ..................................................................................................... 83

Chapter 7: Setting Up Entity Bank Relationships ............................. 85


Adding an Entity Bank Relationship .............................................................................................. 85 Changing an Entity Bank Relationship .......................................................................................... 88 Deleting an Entity Bank Relationship ............................................................................................ 90 Listing Entity Bank Relationships .................................................................................................. 92

Index ...................................................................................................... 94

ABOUT THIS BOOK


Welcome to Basic Entities configuration setup in Eagle Accounting (also known as STAR). In Eagle Accounting, there are two classes of entities, which are collections of securities: basic entities and master fund entities. Basic entities represent a collection of securities, such as a portfolio or an account. Master fund entities represent mutual funds and other types of funds that involve capital stock and net asset value (NAV) processing. This guide describes how to create and maintain basic entities for use in Eagle Accounting. It explains how to configure this class of entities to meet your accounting objectives, and describes how to set up entities to work with Eagles workflow, operations, and reporting tools.

Who Should Read This Book


This book is written for Eagle Accounting users responsible for setting up, maintaining, and supporting processing of basic entity information. This guide describes how to enter entity information manually using STAR panels. For information on maintaining all entity types automatically, see the Generic Interfaces Reference Guide (formerly called the Message Center STAR and CSV Format Default Streams Guide.) This guide assumes you are already familiar with Eagle Accounting. A complete list of books that support Eagles Accounting solution is available on the Eagle Gateway and Eagles Knowledge Center. Eagle Educational Services (EES) offers instructor-led and web-based courses that are designed to provide you with the knowledge you need to maximize your Eagle Accounting solution. Refer to the Eagle Gateway for a current list of course offerings. Or contact your Relationship Manager for details.

Whats in This Book


This book is divided into the following chapters: Chapter 1: Introduction, describes how Eagle Accounting uses entities to track investments, defines basic and mutual fund entities, and describes how you can use entity profiles to speed entity setup. Chapter 2: Adding Basic Entities, describes how to set up basic entities, including entities with multiple accounting bases. Chapter 3: Adding Multiple Accounting Bases, describes how to create entities with multiple accounting bases, along with the accounting periods for those accounting bases. Chapter 4: Maintaining Entity Information, describes how to change and review entity information. Chapter 5: Setting Up Composites, describes how to set up and maintain composites, which are entities grouped together for reporting purposes. Chapter 6: Setting Up Entity Lists, describes how to set up and maintain entity lists, which are itemizations of entities that you group together for scheduling purposes. Chapter 7: Setting Up Entity Bank Relationships, describes how to set up and maintain entity bank relationships, which associate entities with custodian bank account numbers.

Basic Entity Configuration Guide, V10.1

Conventions Used in This Book


The text conventions used in this guide are described in the following table.

Convention
Italics

Examples
Retail Fund Performance User Guide

Meaning
Indicates the title of a document. Indicates a menu item you select, or other user input.

Bold

Click Options and then select Securities. Enter Security Name into the Name text box.

Courier

The SECURITY database stores

Indicates a record, table, or name of a database. Indicates information that emphasizes important parts of the text, or is necessary for completing a task.

Note

Note:

A note contains important information.

Note:

Eagle Accounting is customizable to meet a firm's unique and expanding business requirements. For this reason, some of the fields defined in this guide may not match exactly what you see on the panel.

Chapter 1: Introduction
This chapter describes how Eagle Accounting uses entities to track investments, defines basic and mutual fund entities, and describes how you can use entity profiles to speed entity setup.

Topics Covered in This Chapter


About Entities Using Process Centers with Entities Using Entity Profiles

About Entities
An entity is another name for a portfolio. It is a collection of investments owned by the same individual, corporation, partnership, or trust. An entity tracks your trade activity and maintains account positions, as well as all income and expenses. This guide describes the following types of entities that Eagle Accounting supports: Basic Entity. A basic entity is designed to track transactions and trades for a wide variety of investments including foreign and domestic equities, fixed income securities (for example, mortgage backed securities and long and short term debt instruments) and derivatives (for example, futures, forwards, swaps, and options). You can classify basic entities using an entity type of Portfolio or Benchmark. Mutual Fund Entity. A mutual fund entity is specifically designed to track transactions and trades for mutual funds that involve capital stock and net asset value (NAV) processing. The mutual fund entity structure supports multiple share class accounting. All classes are tracked as well as the original or total fund from which the amounts were allocated. The allocation ratios between the classes are calculated and the resulting ratios are then used to allocate the appropriate amounts. All figures are stored for reporting purposes. The mutual fund entity structure also allows you to create sectors, distinct subsets of the mutual fund, whose components share characteristics of the mutual fund entity such as lot selection and amortization method. In Eagle Accounting, the terms mutual fund and master fund are used interchangeably. Both terms are used to describe a mutual fund entity. You can classify mutual fund entities using a master fund type of Benchmark, Institutional and Trustee, Mutual Fund, Money Market, Managed/Unmanaged, or Off Shore. Entity List. An itemization of entities that you create and use for scheduling purposes. Composite. A collection of entities grouped together for reporting purposes. You can classify composites using an entity type of Aggregate, Composite, or Control Center Composite.

Using Process Centers with Entities


Eagle Accounting allows you to group entities into process centers to control the timing of global processes. Global processes are events such as earnings, corporate actions, settlements, factors, cash sweeps, expirations, interest on cash, unrealized gains/losses, and STAR to PACE Direct processes which you can process for more than one entity and security at a time. Process centers improve engine performance during Start of Day (SOD) and End of Day (EOD) processing.

Basic Entity Configuration Guide, V10.1

When you create a basic entity or mutual fund entity, you can use the Process Center field on the Add Entity and Master Fund Setup panels to associate the entity with a process center code. Eagle recommends that you select a process center code when you set up a basic or mutual fund entity. If you need to set up a process center code, select the Admin category on the Eagle STAR home page window and click the Add New Process Center Location link under the Eagle STAR Process Center menu. For more information about using process centers, see the Operations Tools Guide.

Using Entity Profiles


If you need to manually add several entities with similar characteristics, you can save time by creating a profile. A profile is a template you can use to add repetitive information to Eagle Accounting.

Creating an Entity Profile


To create a profile for an entity: 1. Enter the entity data on the Add Entity panel (for a basic entity) or Master Fund Setup panel (for a mutual fund entity). For details, see Adding a Basic Entity or Adding a Mutual Fund Entity. 2. Do one of the following: Click Store. Right-click and select Save Profile. The Enter profile name dialog box appears. See Figure 1.

Figure 1: Enter Profile Name Dialog Box

3. Enter the name of the entity profile. 4. Specify whether you want the profile to be Public or Private. You can either: Select the Public check box, the default setting, if you want the profile available for use by all members who belong to your Report Profile group. Report Profile groups are set up by your system administrator using Eagles User Manager. Clear the Public check box if you want the profile to be private. Private profiles are only available for use by your User ID. 5. Click OK. Eagle Accounting creates a profile with the specified name.
Note:

Within the panel, there is a tag property [Not For Profile = Y/N] which controls whether to save the field to your profile dataset.

Chapter 1: Introduction

Using an Entity Profile to Add an Entity


To use an entity profile when you add an entity: 1. From the Eagle STAR main window, click the Account category. 2. Do one of the following to access the Add Entity panel (for a basic entity) or the Master Fund Setup panel (for a mutual fund entity): Under the Entity menu, click Retrieve. Under the Mutual Fund Entity menu, click Master Fund Setup. The Add Entity panel or Master Fund Setup panel, as appropriate, appears. 3. Do one of the following: Click Retrieve. Right-click and select Retrieve Profile. The Profile Selection dialog box appears. See Figure 2. The Public Profiles tab displays profiles available for use by all members of your Report Profile group, and the Private Profiles tab displays profiles available only for use by your User ID.

Figure 2: Profile Selection Dialog Box

4. Select the desired profile. Eagle Accounting populates the fields on the Add Entity or Master Fund Setup panel with the information that you specified in the profile.

Basic Entity Configuration Guide, V10.1

5. Add the information that is unique to the new entity. 6. Click Submit. You have manually entered entity information using a profile.

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Chapter 2: Adding Basic Entities


This chapter describes how to set up basic entities.

Topics Covered in This Chapter


Adding a Basic Entity Add Entity Panel Description

Adding a Basic Entity


The Add Entity Panel allows you to manually add a basic entity to Eagle Accounting. A basic entity is designed to track transactions and trades for a wide variety of investments including equities, fixed income securities, and derivatives. If you are tracking transactions and trades for a mutual fund, see Adding a Mutual Fund Entity. If you are using an entity profile to create the entity, see Using an Entity Profile to Add an Entity. To manually add a basic entity: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity menu, click Add Entity. The Add Entity panel appears. See Figure 3.

Figure 3: Add Entity Panel

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Basic Entity Configuration Guide, V10.1

3. Complete the fields on the Add Entity panel. A description of each option on the Add Entity panel follows at the end of this section. 4. Click Submit. You have manually added a basic entity. Eagle Accounting creates an entity record, a record for the entity/primary accounting basis, and accounting periods for the entity/primary accounting basis. If you want to add an additional accounting basis for the entity, see Adding an Additional Accounting Basis.
Note: If you wish to delete an entity after it has been in active status, please contact your System Administrator for support.

5. Click Close. You return to the Eagle STAR main window.

Add Entity Panel Description


The following table describes each option on the Add Entity panel.

Field

Tag

Description

Entity Identification Fields Entity Type 1105 (Required) This field specifies the type of entity you are creating. Options include: Portfolio. Default. Eagle Accounting creates a basic entity that stores accounts, positions, and history for trading purposes. Benchmark. Eagle Accounting creates an entity you can use for what if exercises through modeling. For example, you can set up a benchmark to determine the impact of events such as a change in interest rates without actually buying or selling securities. Entity Long Name Entity Name Generate Dummy Entity ID 29 1164 2290 This field specifies the descriptive name of the entity. (Required) This field specifies the abbreviated name of the entity. This field specifies if Eagle Accounting generates a unique entity identifier for the entity. Options include Yes and No. Note Before you use this field the first time, you must perform the following one-time setup. In the PACE_MASTERDBO.NEXT_INSTANCE table, make an entry for ENTITY_ID. Entity ID 1163 (Required) This field specifies the unique 8-character alphanumeric identifier of the entity. It must not contain any blank spaces. You cannot edit this field after you create the entity. This field stores an entity code used for reporting purposes. This field specifies the entity legal name, used for reporting purposes.

Entity Code Entity Legal Name

4324 1859

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Chapter 2: Adding Mutual Fund Entities

Field
Core Accounting Fields Accounting Basis

Tag

Description

21

(Required) This field specifies the primary accounting basis for the entity. You cannot edit this field once the entity has holdings. Options include: USTAX. Default. Eagle Accounting is set up in accordance with domestic tax regulations. GAAP. Eagle Accounting is set up in accordance with Generally Accepted Accounting Principles. This is the most common basis. IFRS. Eagle Accounting is set up in accordance with International Financial Reporting Standards (IFRS). STAT. Eagle Accounting is set up for use with statutory insurance. Eagle Accounting is installed with a set of values for this field. You can add additional values using the Add Code Values panel. An entity can have more than one accounting basis. You can add an additional accounting basis for an entity if you need to perform two different types of amortization on the same positions within your entity or your entity contains more than one base currency. Note The accounting basis you select names the set of standards you are applying to the entity, but does not configure the field settings for that basis. After you specify the accounting basis, you choose the settings (for example, cost method, lot selection method, base currency) that comprise that accounting basis.

Regulatory Category

12387

The regulatory category associated with International Financial Reporting Standards (IFRS). You cannot edit this field once the entity has holdings. Options include: Available for Sale (AFS) Available for Sale at Cost (AFSC) Fair Value Option (FVO) Held for Trading (HFT) Held to Maturity (HTM) Loans and Receivables (LR) Mutual Fund Fair Value Option (MFFVO) Mutual Fund Held for Trading (MFHFT) Other (O) All investments within an entity/basis have the same regulatory category. A multi basis entity can have different regulatory categories by basis. If you set the Accounting Basis to IFRS, you must select a Regulatory Category for IFRS basis levels; otherwise, this field is optional.

URGL Accounting Rule

1079

The URGL Rule establishes proper treatment of unrealized market and currency gains/losses to ensure compliance with International Financial Reporting Standards (IFRS). This field is required only if you select a regulatory category of Available for Sale, Available for Sale at Cost, Fair Value Option, Held for Trading, Held to Maturity, or Loans and Receivables.

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Field
Cost Method

Tag
22

Description
(Required) This field specifies the cost method Eagle Accounting uses to calculate gain/loss amounts from the sale of security lots held by the entity. You cannot edit this field once the entity has holdings. Options include: Identified. Default. Eagle Accounting determines which lot to relieve (sell) based on the value in the Lot Selection Method field. After identifying the lot, Eagle Accounting determines its cost and compares that to the lot's earnings to calculate a gain or loss amount for reporting purposes. If you select Identified, you can amortize fixed income securities using all the options Eagle Accounting has available. Average. Eagle Accounting determines which lot to relieve (sell) based on the value in the Lot Selection Method field. After identifying the lot, Eagle Accounting determines the average of all of the holdings (total cost of holdings divided by the number of holdings) to calculate a gain or loss amount for reporting purposes. If you select Average, you can amortize fixed income securities using only selected options Eagle Accounting has available. Eagle Accounting applies the total amortization to individual lots based on the percentage of total par owned in the position. For more information on amortization methods, refer to the Fixed Income Processing User Guide. Note Eagle Accounting is a multiple basis accounting system. If you set up an additional accounting basis, it must have the same cost method as the primary accounting basis.

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Chapter 2: Adding Mutual Fund Entities

Field
Lot Selection Method

Tag
27

Description
(Required) This field specifies the lot selection method Eagle Accounting uses to relieve (sell) lots of a security held by the entity. Options include: LIFO (Last In First Out). Eagle Accounting relieves the lot that was last in as first out. FIFO (First In First Out). Default. Eagle Accounting relieves the lot that was first in as first out. If there are two or more lots with the same characteristics for a particular lot selection method, Eagle Accounting defaults to FIFO. For example, suppose an entity is selling lots of securities and uses Low Original Cost (LORIG) as the lot selection method. The entity owns a total of 2 lots of an equity security, both purchased with an open price of 1. One of the lots has a trade date of 1/1/04. The other lot has a trade date of 1/9/04. The LORIG sell transaction looks for the lot with the lowest open price but finds two lots that fit the criteria. Eagle Accounting relieves the lot with the trade date of 1/1/04 because the default lot selection method is FIFO. High Amortized Cost. Eagle Accounting relieves the lot with the highest amortized cost. Low Amortized Cost. Eagle Accounting relieves the lot with the lowest amortized cost. High Original Cost. Eagle Accounting relieves the lot with the highest original cost. Low Original Cost. Eagle Accounting relieves the lot with the lowest original cost. Identified Lot. Eagle Accounting relieves the lot with an Event ID or a Trade Ticket ID identified on the sale of the lot. Best Tax. Eagle Accounting relieves the lot based on a predetermined best tax methodology. Tax Advantage: Tax Advantage relieves the lot with the lowest tax liability. Note You can select Versus Purchase as your lot selection method at the trade level, but cannot select it at the entity/accounting basis level. Versus Purchase is an identified lot methodology that can correctly handle rollback replay of corrections. It uses purchase lot characteristics to identify lots for sale rather than unique identifiers. For more information on these methods, refer to the Fixed Income Processing User Guide.

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Field
Cost Method Cash

Tag
9924

Description
(Required) This field specifies the cost method Eagle Accounting uses to calculate gain or loss amounts from the sale of foreign currency lots held by the entity. You cannot edit this field once the entity has holdings. Options include: Identified. Default. Eagle Accounting determines which foreign currency lot to relieve (sell) based on the value in the Lot Selection Method Cash field. After identifying the lot, Eagle Accounting determines its cost and compares that to the lot's earnings to calculate a gain or loss amount for reporting purposes. Average. Eagle Accounting determines which foreign currency lot to relieve (sell) based on the value in the Lot Selection Method Cash field. After identifying the lot, Eagle Accounting determines the average of all of the holdings (total cost of holdings divided by the number of holdings) to calculate a gain or loss amount for reporting purposes. Note Eagle Accounting bypasses rollback and replay processing for same day cost of cash activity. Eagle Accounting processes open and close trades for the same date in the order in which the trades arrive. As a result, some close trades may be processed prior to open trades. The average cost close trades do not include the cost of open trades that have not been processed. This may result in small variances in gains and losses for entities processing average cash. There is no effect on ID lot gains and losses.

Account Base Currency

86

(Required) This field specifies the base currency of the entity. You cannot edit this field once the entity has holdings. Note You can set up the entity to report on more than one base currency if you add an additional accounting basis.

Country of Tax Code

1342

(Required). This field specifies the ISO country code of the country in which the entity is located. Eagle Accounting uses the value in the Country of Tax Code field to calculate tax withholding and tax reclaim rates. Eagle Accounting uses the Country of Tax field to determine the applicable tax withholding and reclaim rates in the Global Tax table. Eagle Accounting provides the list of countries and their associated ISO country codes in the Country Code category as part of the installation upgrade process. If you enter a value in the Country of Tax Code field, Eagle Accounting fills in the Country of Tax field with its corresponding value. This field exists solely on the entity record, and the value can be edited after the entity is established. The dynamic lookup is based on the COUNTRY CODE Code Category. For more information on tax withholding and tax reclaim rates, refer to the Fixed Income Processing User Guide.

Country of Tax

1193

This field specifies the name of the country in which the entity is domiciled. If you enter a value for the Country of Tax field, Eagle Accounting fills in the Country of Tax Code field with the corresponding value. The dynamic lookup is based on the COUNTRY CODE Code Category.

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Field
Contract Settle Indicator

Tag
3919

Description
This field specifies the settlement date Eagle Accounting uses when contractually settling trades and/or income. Options include: Contractual Settlement Date. Eagle Accounting settles the trades and/or income on the contractual settlement date. Contractual Settlement Date plus 1 Day. Eagle Accounting settles the trades and/or income items on the contractual settlement date plus one day.

Contractual Cash Settlement Rule Name

11833

(Required) This field specifies the name of the Contract Cash Settlement Rule that Eagle Accounting uses to determine whether to settle trades through the contract cash process, based on processing security type or security. You can select one of the following default contract cash rules or can add your own custom rules: DEFAULTNONE. Settle neither transactions nor income for trades or corporate actions. DEFAULTTRDINC. Settle both transactions and income for trades and corporate actions. DEFAULTTRDINCNOCA. Settle both transactions and income for trades but not for corporate actions. DEFAULTTRDONLY. Settle transactions, but not income, for trades and corporate actions. DEFAULTTRDONLYNOCA. Settle transactions, but not income, for trades but not corporate actions. DEFAULTINCONLY. Settle only income for transactions (for example, coupons) and corporate actions. DEFAULTINCONLYNOCA. Settle only income for transactions (for example, coupons) but not corporate actions.

Auto Settle Indicator

58

(Required) This field indicates whether Eagle Accounting settles trades, coupons, and miscellaneous income and expenses automatically. Options include: No. Default. Eagle Accounting does not automatically settle trades, coupons, and miscellaneous income and expenses. You must schedule the settlement for these transactions using the Contract Cash panel. Or, manually settle the transactions using the Multiple Settlements panel. Yes. Eagle Accounting automatically settles trades, coupons, and miscellaneous income and expenses. Note If you enter Yes, Eagle Accounting creates a settlement as soon as the trade is processed. There is no trade to settle date gain/loss. This applies even if the settlement date is in the future. Eagle recommends that you set this field to No.

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Basic Entity Configuration Guide, V10.1

Field
Tech Short Eligible Indicator

Tag
57

Description
(Required) This field indicates whether the entity can go technically short (book sell transactions prior to buys that will eventually be posted). Options include: Yes. Default. Eagle Accounting allows you to oversell, sell without a buy, and process a buy to cover without the short. Setting this field to Yes allows you to use Eagle Accounting's rollback and replay feature to adjust earnings. Eagle Accounting creates a negative long position (for an oversell or sell without a buy) or a negative short position (for a buy to cover without the short) and when the buy is received, Eagle Accounting replays that sell transaction. No. Eagle Accounting does not allow you to oversell, sell without a buy, or process a buy to cover without the short. Eagle Accounting rejects the trade and sends it to the Workflow Manager to be reprocessed manually.

Wash Sale Inhibit Indicator

775

(Required) This field indicates whether Eagle Accounting can apply the wash sale rule to trades. Options include: Yes. Default. Eagle Accounting does not apply the wash sale rule. Eagle Accounting records a loss on a sale of a security when you buy substantially identical securities within 30 days before or after the sale. No. Eagle Accounting applies the wash sale rule. Eagle Accounting does not record a loss on a sale of a security when you buy substantially identical securities within 30 days before or after the sale. Note If you select Yes, Eagle Accounting does not process wash sales, regardless of the value you specify for the Wash Sale Eligible Flag field on a trade panel. If you select No, Eagle Accounting uses the value you specify for the Wash Sale Eligible Flag field on the trade panel to determine whether to process wash sales.

Earning Processing Frequency

984

(Required) This field indicates the method Eagle Accounting uses to post earnings. Eagle Accounting supports only the Daily method. This field is locked in the core Entity panels, and you cannot change it. (Required) This field specifies the entity's chart of account to use in ledger reporting. You cannot edit this field once the entity has holdings. Eagle Accounting is installed with a core chart of accounts that contains more than 400 account numbers and descriptions. Custom chart of accounts were created for the IFRS regulatory categories. Note You must select a value for this field even if you are not using the general ledger.

Chart of Account

1641

Entity Status

1283

(Required) This field identifies the entity as active or inactive. It is used for reporting purposes only. Options include: Active. Default. Eagle Accounting reports the entity as active. Inactive. Eagle Accounting reports the entity as inactive. You can use the Change Entity Active Status panel to change the status.

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Field
Short Term Price Method

Tag
1872

Description
(Required) This field specifies how Eagle Accounting prices short term debt instruments. Options include: Market. Default. Eagle Accounting prices the short term debt instruments using market prices rather than the amortized cost of the securities. Unrealized gain/loss entries are created. Cost. Eagle Accounting prices the short term debt instruments based on the amortized cost of the securities. No unrealized gain/loss entries are created. You must select a value of Cost if you are processing short term discount accruals. Note Eagle Accounting identifies a short term fixed income security if the period from Issue Date to Maturity Date is less than or equal to 365 days; it does not do so by Processing Security Type.

Accounting Period Frequency

624

(Required) This field specifies the number of accounting periods per calendar year for the entity. You cannot edit this field once the entity has holdings. Options include: Daily. Default. Eagle Accounting establishes one accounting period for each day of the year. If the entity is using a business calendar, Eagle Accounting establishes an accounting period for business days only. Monthly. Eagle Accounting establishes twelve accounting periods for a given year.

Inception Date

1138

(Required) This field specifies the date the entity was created in the marketplace. Eagles Performance solution uses this information. You cannot edit this field after you create the entity.

STAR Start Date

2198

(Required) This field specifies the date the entity was set up in Eagle Accounting. Eagle Accounting calculates accounting periods based on the date range you enter in the STAR Start Date and Fiscal End Date fields. You cannot edit this field after you create the entity.

Fiscal End Date

1162

(Required) This field specifies the last date of the entity's fiscal year, which Eagle Accounting uses as the ending date range when adding accounting periods. Eagle Accounting uses this field during the Year End Close process, an automated process that rolls up all balances from the realized gain/loss accounts and income and expense ledger accounts and posts the balances to the accumulated undistributed gain loss ledger account (3003000100). You cannot edit this field after you create the entity.

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Field
Month End Date Rule

Tag
5161

Description
(Required) This field determines whether Eagle Accounting uses the last calendar day or the last business day of the month as the monthly accounting date. If you select the default Month End Date Rule, DEFAULT, Eagle Accounting uses the last calendar day of the month as the month end accounting date. However, if you select a business calendar from the Calendar Name field, Eagle Accounting uses the last business day of the month. Month End Accounting Date is stored on all transactions booked to Eagle Accounting. This allows you to book as of activity in the current accounting period but reflect the transaction in the monthly period that it actually occurred in. This allows you to report these transactions in the correct month end report without having to reopen closed daily valuation and accounting periods. You can generate several ledger and subledger reports based on Month End Accounting Date. You can also create custom Month End Date rules using the Add Month End Rule panel. You cannot edit this field after you create the entity.

Calendar Name

1941

This field specifies the name of the entity's business calendar, which is used to define a specific country's non-business days for accounting purposes. Business calendars are user defined and typically set up by your system administrator. If you: Select a business calendar, Eagle Accounting creates an accounting period for each business day of the year, as specified in the selected business calendar. The value you enter for the Calendar Name field must match the value you enter for the Country of Tax Code and Earn Thru Rule Name fields. For example, if you enter CA (Canada) for the Country of Tax Code field, you must also enter CA for Calendar Name and Earn Thru Rule Name fields. After you select a value, the Non Business Day Processing field and Earn Thru Rule Name field become available. Do not select a business calendar, Eagle Accounting creates an accounting period for each day of the year, including nonbusiness days. For more information, refer to the Business Calendars Quick Reference Guide.

Non Business Day Processing

3907

This field specifies how Eagle Accounting processes accrued interest on bonds or other fixed income securities on non-business days. Options include: Process with Previous Business Day. Eagle Accounting posts non-business day accruals to the previous business days accounting date. For example, accrued interest for Saturday and Sunday is posted on Friday. Process with Next Business Day. Eagle Accounting posts nonbusiness day accruals to the next business days accounting date. For example, accrued interest for Saturday and Sunday is posted on Monday. This field is required if you select a value for the Calendar Name field. For more information, refer to the Business Calendars Quick Reference Guide.

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Field
Earn Thru Rule Name

Tag
8954

Description
This field specifies how Eagle Accounting processes accrued interest when a series of non-business days fall on a month end, quarter end, semiannual, or year end date. This field is required if you select a value for the Calendar Name field. The calendar associated with the Earn Through Rule must match the value you enter for the Country of Tax Code and Calendar Name fields. And the Earn Thru Rule Name you select must have a Non Business Day Processing value that matches that defined for the entity. For more information, refer to the Business Calendars Quick Reference Guide.

Bifurcation Method

5825

(Required) This field, which is based on IRS regulations, specifies how Eagle Accounting handles gains and losses on foreign securities and foreign debt instruments. Gains and losses from foreign security and debt instruments may be posted to currency gain/loss ledger accounts, capital gain/loss ledger accounts, or to both. There is no currency gain/loss for domestic securities so you can select No in this field if your organization trades only in domestic securities. Options include: No. Default. Eagle Accounting does not bifurcate (split into parts) the gain/loss between capital and currency. Eagle Accounting posts the capital and currency realized gains/losses to the capital realized gain/loss general ledger accounts only. All. Eagle Accounting bifurcates (split into parts) the gain/loss between capital and currency regardless of the security type. Eagle Accounting posts the capital realized gains/losses to the capital realized gain/loss general ledger accounts and the currency realized gains/losses to the currency realized gain/loss general ledger accounts. Section 988. Eagle Accounting determines whether to bifurcate (split into parts) the gain/loss between capital and currency based on the security type. You need to specify which security types are eligible for section 988 bifurcation using the Add Code Value panel. If a security is not set up with a processing security type code, it is not eligible for bifurcation under Section 988. In this case, Eagle Accounting posts capital and currency realized gains/losses to the capital realized gain/loss general ledger accounts.

TBA Cashflow

9406

(Required) This field specifies whether a TBA security functions as a buy or sell or nets the difference. Options include: No. Default. Do not create cash flows for the open of the TBA tax lot, but create the net cash flow at the close of the position. Yes. Create cash flows for the open of the TBA tax lot. For more information about TBAs, refer to the Fixed Income Processing User Guide.

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Basic Entity Configuration Guide, V10.1

Field
Stale Factor Processing

Tag
8141

Description
(Required) This field specifies whether Eagle Accounting automatically rolls back and replays stale factor trades when performing factor processing. Options include: No. Default. Do not cancel and rebook the original trade using the most recent factor. Yes. In the month the trade settles, cancel and rebook the original trade using the most recent factor. For more information, refer to the Fixed Income Processing User Guide.

Swap Accrual Method

1184

This field specifies how entities post interest accruals and dividends for swaps. Options include: Income/Expense. Posts interest accruals and dividends to Income and Expense accounts in the general ledger. Unrealized. Posts interest accruals and dividends to unrealized Capital accounts in the general ledger. For more information, refer to the Derivatives User Guide.

Calendar Business Days

824

(Required) This field specifies whether the fund spreads expenses over the weekends and holidays. It affects the Average Net Assets report. Options include: Calendar (Default). Fund spreads expenses over the weekends and holidays. Business. Fund does not spread expenses over the weekends and holidays.

Costcash Bulking Election

2423

(Required) This field specifies whether the option has been elected. Options include: No (Default) Yes

Conversion Fields Conversion Status 1085 This field indicates the current status of the entity. Eagle Accounting allows you to select entities based on conversion status for certain types of global processing, such as corporate action announcements. Eagle Accounting is installed with a set of values for this field. You can add additional values using the Add Code Values panel for the CONVERT STATUS Code Category. Options include: Converting Live Parallel After the conversion process is complete, the status is changed to Parallel. After the parallel test phase is complete, the status is changed to Live. Conversion Date Live Date 3915 3916 (Required) This field specifies the date the entity was converted to Eagle Accounting. This field specifies the date the entity went live in Eagle Accounting. For reference only.

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Chapter 2: Adding Mutual Fund Entities

Field
Source Fields Long Price Source

Tag

Description

1282

(Required) This field specifies the pricing source Eagle Accounting uses for pricing long security positions for the entity. Default is EAGLE PACE. (Required) This field specifies the pricing source Eagle Accounting uses for pricing short positions for the entity. Default is EAGLE PACE. (Required) This field specifies the pricing source Eagle Accounting uses for pricing foreign exchange rates for the entity. Used for transactions and cash settlements. Default is EAGLE PACE. (Required) This field specifies the pricing source Eagle Accounting uses for pricing foreign exchange rates for the entity. Used for valuation, that is, calculating market value. Default is EAGLE PACE. (Required) This field specifies the source Eagle Accounting uses to process earnings for variable and floating rates. Used for variable rate bonds with scheduled/unscheduled variable rates, floating rates, step coupon rates, and rates that measure inflation adjustment for the entity. Default is EAGLE PACE.

Short Price Source FX Source

5422 1344

Valuation FX Source

11652

Variable Rate Source

3301

Accounting Basis Postmatrix Type 11708 (Required) The field specifies which ledger posting matrix the Entity/Primary Basis uses when determining the accounting ledger postings required for a given event. Options include: Core. Default. Used if entity is an investment or mutual fund. Insurance. Used if entity is insurance related (Schedule D). Primary Basis Mixed Cost Basis Indicator 11664 (Required). This field determines if the Entity/Primary Basis uses a Mixed Cost Basis. A Mixed Cost Basis lets you override the accounting basis Cost Method, Lot Selection Method, and Lot Selection Rule for a specific processing security type, for all equity Processing Security Types (PST codes begin with EQ), or all fixed Income Processing Security Types (PST Codes beginning with DB). Options include: No. Default. The entity does not use a mixed cost basis. Yes. The entity uses a mixed cost basis. The Primary Basis Mixed Cost Basis Rule Name field becomes available. Primary Basis Mixed Cost Basis Rule Name 11666 This field specifies the Mixed Cost Basis rule for the primary accounting basis. A mixed cost basis rule allows you to override basis level elections for Cost Method, Lot Selection Method, and Lot Selection Method Rule based on processing security type. This field is required if you set Primary Basis Mixed Cost Basis Indicator (tag 11664) to Yes. For more information about mixed cost basis rules, refer to the Fixed Income Processing User Guide.

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Basic Entity Configuration Guide, V10.1

Field
Redemption Gain Loss Indicator

Tag
8916

Description
This field indicates whether Eagle Accounting processes gains/losses on calls, puts, and pre-refund corporate actions for the entity/accounting basis. This field is required if you process debt instruments. Options include: Gain/Loss. Default. Eagle Accounting redeems gains/losses that result from calls, puts, and pre-refund corporate actions. Amortize. Eagle Accounting amortizes gains/losses that result from calls, puts, and pre-refund corporate actions. It applies an accelerated amortization method.

Sinking Fund Payment Redemption Gain/Loss Flag

9923

(Required) This field specifies how Eagle Accounting processes gains and losses for sinking funds. Options include: Treat Gain/loss from Sinking Fund Payment as Gain/Loss. Eagle Accounting treats the gain or loss created by the sinking fund payment as a gain/loss on both the subledger and general ledger. Treat Gain/loss from Sinking Fund Payment as Accelerated Amortization. Eagle Accounting treats the gain or loss created by the sinking fund payment as accelerated amortization on both the subledger and general ledger. Capitalize Sinking Fund Payment. Eagle Accounting uses the sinking fund information in the schedule table to calculate amortization yield. Eagle Accounting also reduces the principal of the tax lot in a non-prorated way when processing the sinking fund payment so that no gain or loss occurs. If Pro Rata Sinking Fund Capitalize Else Calculate Gain/Loss. Eagle Accounting looks to the value in the Pro Rata Sinking Fund Flag field specified for the security to determine processing. If the value for that field is set to Yes, Eagle Accounting capitalizes the sinking fund payments for the security. If the value is set to No, Eagle Accounting treats the gain/loss from the sinking fund payment as a gain/loss. If Pro Rata Sinking Fund Capitalize Else Calculate Amortization. Eagle Accounting looks to the value in the Pro Rata Sinking Fund Flag field specified for the security to determine processing. If the value for that field is set to Yes, Eagle Accounting capitalizes the sinking fund payment for the security. If the value is set to No, Eagle Accounting treats the gain/loss from the sinking fund payment as accelerated amortization for the security.

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Chapter 2: Adding Mutual Fund Entities

Field
Short Term Discount Accrual Flag

Tag
8919

Description
This field indicates how Eagle Accounting accrues interest or accretes a short term discount bond (processing security type of DBDCST). Options include: Amortize. Default. Eagle Accounting accretes the short-term discount bond and posts the accretion as amortization on the subledger and general ledger. Accrue Discount. Eagle Accounting treats the accretion of the short term discount bond as an accrual and posts the accretion as interest income on the general ledger in the accrual fields (Daily, Month to Date, Period to Date, Life To Date). Eagle Accounting also posts the accretion as interest income on the subledger. For the calculation of gain/loss, Eagle Accounting treats the accrual of interest income, like accretion of discount. If you elect to accrue short term discount bonds, disable OID amortization in the amortization rules for processing security type DBCST. Also set the Short Term Price Method (tag 1872) to Cost to avoid double counting of accrual of interest income in the mark to market process.

Accounting Basis Lot Selection Rule

7101

(Required) This field is used to relieve the current holdings of a security for a non primary accounting basis. This field determines processing for the open lots that are eligible to be closed on an additional accounting basis. Options include: Use Basis Value Unless Event = IDLOT or VSP. Default. Eagle Accounting uses the value in the accounting basis table unless the incoming event has a lot selection method of Identified Lot (IDLOT) or Versus Purchase (VSP). That is, if the incoming event has a lot selection method of IDLOT or VSP, Eagle Accounting utilizes the IDLOT or VSP lot selection method to close the lots for that particular accounting basis. If the incoming event does not have an IDLOT or VSP lot selection method, Eagle Accounting utilizes the lot selection method on the accounting basis. Use Event Value. Eagle Accounting uses the lot selection method from the incoming event and does not utilize the lot selection method in the accounting basis table. Always Use Basis Value. Eagle Accounting uses the accounting basis default regardless of what lot selection method is on the incoming event. Use Historical Method Unless Event ID = IDLOT or VSP else use event. Eagle Accounting uses the historical lot selection method on the accounting basis unless the lot selection method on the incoming event is equal to Identified Lot (IDLOT) or Versus Purchase (VSP). For examples, refer to the Fixed Income Processing User Guide.

Vault Date

12005

Date associated with archiving data in certain blobs.

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Basic Entity Configuration Guide, V10.1

Field
Expense and Capitalize Trans Costs for Opens & Closes

Tag
10705

Description
This field determines if transaction fees are expensed or capitalized for acquisitions, and if transaction fees are expensed or netted against proceeds for dispositions. It supports International Financial Reporting Standards (IFRS) requirements for trades and transaction fees. Options include: Capitalize Trans Fees on Opens & Net Trans Fees Against Proceeds on Closes Expense Trans Fees on Opens & Net Trans Fees Against Proceeds on Closes Expense Trans Fees on Open and Close Trades You cannot edit this field once the entity has holdings.

Earnings/Amortization Fields Primary Amortization/Accretion Rule 3197 (Required) This field specifies the amortization/accretion rule for the primary accounting basis that Eagle Accounting uses to process earnings. For more information about the fields in this section, refer to the Fixed Income Processing User Guide. Note If you change the Primary Amortization Rule at the accounting basis level, the next time you process earnings Eagle Accounting creates a retrospective amortization rule calculation from the original settlement date of the trade (on all open lots). Eagle Accounting calculates the trade yield based on the primary amortization/accretion rule for the entity, so it is important to keep the values that exist on the entity and the primary accounting basis consistent. Eagle Accounting updates values changed on the entity panel via the primary accounting basis, but does not change entity values when you make the change through the change accounting basis panel. Gain/Loss on Paydowns 1871 (Required) This field specifies how Eagle Accounting handles the gain/loss on paydowns (repayment of part of an outstanding loan balance). This field is used with factor based debt instruments such as mortgage backed securities. Options include: Gain/Loss. Eagle Accounting generates a gain/loss on a paydown and displays the Paydown Gain Loss Account field. Amortization. Eagle Accounting records a gain/loss generated by a paydown as accelerated amortization. Coupon Spreading Period 637 (Required) This field specifies how Eagle Accounting spreads income deferrals. Options include: None. Default. Eagle Accounting does not spread income deferrals. Coupon. Eagle Accounting spreads the daily income over the coupon period. This option is used primarily for mutual funds that distribute income daily, for bonds that are set up as 30/360, and for months that do not contain 30 days. Monthly. Eagle Accounting spreads daily income over the course of a month. A 30/360 bond defers a portion of its income for the 31st day of the month.

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Chapter 2: Adding Mutual Fund Entities

Field
Unrealized Gain/Loss Posting

Tag
5383

Description
(Required) This field indicates whether Eagle Accounting automatically posts unrealized gains/losses to the ledger during valuation. Options include: Yes. Default. Eagle Accounting automatically posts unrealized gains/losses to the ledger during valuation. Select this value only if you are using Eagle's Pricing Center to post unrealized gains/losses. No. Eagle Accounting does not automatically post unrealized gains/losses during valuation. You must post them manually.

Final Close Income Recognition Date

10070

(Required) This field specifies how Eagle Accounting recognizes closed earnings, amortization, and OID (Original Issue Discount) amortization. Options include: Settle Date. Default. Eagle Accounting recognizes closed earnings, amortization, and OID amortization on a daily basis through the settlement date of the close. Trade Date. Eagle Accounting recognizes closed earnings, amortization, and OID amortization as one lump sum on the trade date of the close.

Coupon Cash Entitlement Level

11852

This field specifies the level at which the system drops coupons. Values include: Position Level Lot Level

Accrual Convention Offset

12038

This field specifies when Eagle Accounting begins earnings accruals. Options include: Settlement Date. Default. Eagle Accounting accrues through the day prior to a coupon payment and then begins accruing for the new coupon on the coupon pay date. Settlement Date + 1. Eagle Accounting begins earnings accruals using a one day lag. It accrues through the coupon date for the current period and pays it out that day, and then begins accruing for the new coupon on the coupon date plus one day so that the accrued income on the coupon date is zero. This method can apply to countries such as Canada. The method you select does not affect coupon payments because the number evens out on the last day and the coupon generated is the same. However, it does affect valuation and Eagle Performance calculations. Note You can use the Accrual Convention Offset Override field (tag 1604) to override this setting at the trade level for Buy Sellback/Sell Buyback trades. For details, see the Fixed Income Processing User Guide.

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Basic Entity Configuration Guide, V10.1

Field
Month End Fields Month End Processing Indicator

Tag

Description

9697

(Required) This field indicates whether the accounting basis is using month end processing, which allows transactions to be reported in the correct month end report without having to reopen closed daily valuation and accounting periods. Options include: Yes. Eagle Accounting uses month end processing. If you select Yes, the Month End Long Price and Month End Short Price fields become available. No. Eagle Accounting does not use month end processing. If you set both this field and the Control Center Entity field to Yes, messages are sent to establish month end accounting periods, which are necessary to view funds in Month End Control Center.

Other Information Fields Taxable Indicator 1143 This field indicates whether the entity is taxable. For reference only. Options include: No. Default. The entity is not taxable. Yes. The entity is taxable. For more information, refer to the Fixed Income Processing User Guide. Tax ID Number Manager ID Inception Value Termination Date 1341 1149 1160 1161 This field specifies the tax identification number for the entity. You can enter up to 10 characters. For reference only. This field specifies the identification number of the entity manager. You can enter up to 8 characters. For reference only. This field specifies the monetary value of the entity at the inception date. For reference only. This field specifies the termination date of the entity. For reference only.

S2P Direct Interface Fields Delta Process Flag 4758 (Required) This field indicates whether the entity's backdated transactions and affected position records are transferred from STAR to PACE for reporting purposes using the STAR to PACE Direct Interface. Options include: No. Default. Eagle Accounting does not use the STAR to PACE Direct Interface to transfer an entity's open positions and cash balances. Yes. Eagle Accounting uses the STAR to PACE Direct Interface to transfer an entity's open positions and cash balances. For more information about the fields in this section, refer to the STAR to PACE Direct User Guide.

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Chapter 2: Adding Mutual Fund Entities

Field
Income Delta Process Flag

Tag
11408

Description
(Required) This field specifies the income delta process. Options include: None (Default) Income Cash Both Note This field is no longer used. Select None.

Create Performance Cash Flows In PACE

5398

(Required) This field indicates whether the STAR/PACE integration procedure processes cash currency and copies cash flow information for reporting by Eagles Performance solution. Options include: No. Default. The STAR/PACE integration procedure does not create cash currency records for performance reporting. If you do not use Eagle Performance, select No. Yes. The STAR/PACE integration procedure creates cash currency records for performance reporting. If you use Eagle Performance, select Yes.

Store Cash Positions In PACE

5563

(Required) This field indicates whether the STAR/PACE integration procedure exports the entity's cash positions from STAR to PACE. Options include: No. Default. The STAR/PACE integration procedure does not export cash position records from STAR to PACE. If your organization does not need currency balances, select this value to improve efficiency. Yes. The STAR/PACE integration procedure exports the cash position records from STAR to PACE and stores the cash balances in the position detail table in the Data Warehouse. If you use Eagle Performance, select Yes.

Value at Cost - No Price Found

11454

(Required) This field specifies whether to use the cost value when no price is found for the selected entity/accounting basis. Options include: Yes. Use cost value. If no price is found, STAR to PACE Direct defaults the amortized cost into the PACE market value fields in the position detail and lot level position tables. No. Do not use cost value. Use the default value of 0. The amortized cost is not used even if there is no pricing available. This setting does not affect futures contracts market values. Note If you run STAR to PACE Direct in Batch mode using the Recent price option (that is, you set Price Date Switch to Recent in the Transfer Data - Batch panel), be aware that any recent price is used before the asset is priced at cost.

Process Center Fields Process Center Option 4896 This field specifies the entity's Process Center. A Process Center allows you to group entities into centers to control the timing of global processes such as accruals, corporate action processing, maturities, contractual cash settlements, and STAR to PACE Direct processes. If specified, Eagle Accounting uses the date associated with the Process Center as the post date on all transactions. Note Eagle strongly recommends the use of process centers. See the Workflow Operations Guide for detail.

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Basic Entity Configuration Guide, V10.1

Field
Control Center Control Center Entity

Tag

Description

10462

(Required) This field indicates if you can view an entity's status using the Control Center. The Control Center allows you to view entity statuses for all system events in real time. The Control Center provides a central location for applying business edits, reviewing and controlling transactions, and performing valuations and audits of entities. Options include: No. Default. Eagle Accounting does not allow you to view the entity status using the Control Center. Yes. Eagle Accounting allows you to view the entity status using the Control Center. All edit test procedures check this flag to ensure the fund is set up as a Control Center fund. If you select Yes, additional fields become available in this section. For more information about the fields in this section, refer to the Control Center Reference Guide.

Auto Close Indicator

8253

This field specifies which periods to automatically close for funds when using the Automatic Audit Close process. This process searches for entities in a valuation close status, ensures that the audit status on the NAV Recon Status panel is cleared, and then automatically closes audit periods for funds that meet the criteria. Options include: Valuation Close. Automatically closes valuation periods. Audit Close. Automatically closes audit periods. Both. Automatically closes valuation and audit periods. None. All periods must be closed manually. This field is required if you set Control Center Entity to Yes.

Trading Gain/Loss Rule Id

9231

This field specifies the trading gain/loss rule for the entity. The trading gain/loss process determines the impact of a trade by comparing a transactions trade price to the prior market price. Options include: DEFAULT INCLUDE. Tests new purchases by using the current day market exchange price. DEFAULT EXCLUDE. Does not post trading gain/loss for new security purchases. This field is required if you set Control Center Entity to Yes.

Control Center Entity Tests

2297

This field specifies how you assign edit tests during fund setup. Options include: Core. Used to attach out of the box edit tests upon fund setup through the ADD_CC_TEST_FOR_START_ENTITY procedure. Non-Core. Used to add customized edit tests to funds during the fund setup process. None. Used to assign edit tests in the module after establishing them. Assigning edit tests at the composite level (not fund level) is easier to maintain. This field is required if you set Control Center Entity to Yes.

Control Center Process Center

11407

This field specifies the Control Center Process Center code for the entity. The Control Center uses this code for queries and processes that push edit test result data to the Status Map tables. This field is required if you set Control Center Entity to Yes.

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Chapter 2: Adding Mutual Fund Entities

Field

Tag

Description

Accrue Cash Balance Fields Cash Sweep 4515 This field indicates whether Eagle Accounting performs cash sweeps. Options include: Yes. Eagle Accounting sweeps the entity's uninvested cash balance into a STIF (short term investment fund) security, If you select Yes, Eagle Accounting displays the Lookup STIF Issue Name and Lookup STIF Asset ID fields. No. Default. Eagle Accounting does not sweep the entity's uninvested cash balance into a STIF security. For more information about the fields in this section, refer to the Fixed Income Processing User Guide. Lookup STIF Issue Name 301 This field specifies the issue name of the STIF security associated with cash sweeps. This field is required if you set Cash Sweep to Yes. Lookup STIF Asset ID 364 This field specifies the primary asset ID of the STIF security associated with cash sweeps. This field is required if you set Cash Sweep to Yes. Tax Reclaim Fields Accrue Interest Tax Indicator 3911 This field indicates whether Eagle Accounting accrues interest for tax withholding and reclaims. Options include: Yes. Eagle Accounting accrues interest for tax withholdings and reclaims on a daily basis. No. Eagle Accounting does not accrue interest for tax withholdings and reclaims on a daily basis. Instead, tax withholdings and reclaims are calculated on the coupon payment date. Note If you select Yes, you cannot set the Tax Accounting Method field to Gross Income because the Gross Income method ignores all withholding tax on dividends and coupons. For more information about the fields in this section, refer to the Fixed Income Processing User Guide.

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Basic Entity Configuration Guide, V10.1

Field
Tax Accounting Method

Tag
3912

Description
(Required) This field specifies how Eagle Accounting processes tax withholdings and reclaims on dividends and other interest transactions. Options include: Gross Income Method. Default. Eagle Accounting ignores any withholding tax on dividends or coupon entitlements, even if applicable tax rates are set up in tax tables. The gross amount of the dividend or coupon entitlement is posted as a receivable. The receivable is then relieved against the cash receipt on the coupon or dividend pay date. You cannot select this value if you set Accrue Interest Tax Indicator (tag 3911) to Yes. Gross Liability Method. Eagle Accounting generates both a receivable and a payable amount for the withholding tax. A receivable is created at the gross amount of the dividend or coupon entitlement less the amount of the reclaim. A separate receivable is created for the reclaim amount, if any. A payable is also created for the unrecoverable tax amount (tax expense). Eagle Accounting relieves both the payable and receivable against the cash receipt on the coupon or dividend pay date. Net Method. Eagle Accounting generates a receivable at the net income amount (gross income less withholding tax) and a separate receivable for the reclaim amount, if any. The payable for the tax expense is not created.

Entity Tax Type

3929

This field defines the entity's tax status and allows you to group entities for tax accounting purposes. Eagle Accounting uses this value to calculate tax withholding and tax reclaim rates. You can group entities by entity tax type, entity tax qualifier, or both. Options for this field are user defined. Eagle Accounting is installed with a set of values for this field. You can add additional values for this field using the Add Code Value panel for the ENTITY TAX TYPE Code Category.

Entity Tax Qualifier

3930

This field, used with the Entity Tax Type field, further defines the entity's tax status and allows you to group entities for tax reporting purposes. Eagle Accounting uses this value field to calculate tax withholding and tax reclaim rates. You can group entities by entity tax type, entity tax qualifier, or by both. Options for this field are user defined. Eagle Accounting is installed with a set of values for this field. You can add additional values for this field using the Add Code Value panel for the ETAX QUALIFIER Code Category.

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Chapter 2: Adding Mutual Fund Entities

Field
Corporate Action Fields Cost Allocation Indicator For Rights Issues

Tag

Description

3917

This field identifies the cost allocation for rights issues. If you do not select a value, Eagle Accounting uses Allocate Cost as the default. Options include: Allocate Cost. Default. Eagle Accounting allocates a percentage of the cost of the original security to the rights issue. Do Not Allocate Cost. Eagle Accounting does not allocate a percentage of the cost of the original security to the rights issue. Calculate 15 Rule. Eagle Accounting determines whether to allocate cost to the rights issue based on the market value. If the market value of the rights issue is more than 15% of the cost of the original security, the cost is allocated to the rights issue. If the market value of the rights issue is less than 15% of the cost of the original security, the cost is not allocated to the rights issue.

Treatment Of Fractional Shares Override

8251

This field specifies how Eagle Accounting treats fractional shares. A fractional share is less than a single share of stock. It often results from stock splits, stock dividends and similar corporate action events. The value in this field overrides the fractional shares value on corporate action announcement panels. Options include: Round Down. Eagle Accounting rounds the fractional share entitlement down to zero decimals. No fractional shares are created. Post Fractional Shares. Eagle Accounting posts the fractional share entitlement, calculating the amount to two decimal places. Round Up. Eagle Accounting rounds the fractional share entitlement up to the next whole number. No fractional shares are created. European. Eagle Accounting calculates the fractional share entitlement as follows: 1. Divides the position by the divisor, 2. Drops the decimals on the number that is calculated, 3. Multiplies the whole number by the multiplier. Round to Nearest Whole Share. Eagle Accounting rounds the fractional shares to the nearest number of whole shares. If the calculated entitlement is greater than or equal to 0.50, Eagle Accounting rounds the fractional shares up to the next whole share. If the calculated entitlement is less than or equal to 0.49, Eagle Accounting drops the fractional shares.

Corporate Action Fx Rule

9705

This field specifies the foreign exchange rate that Eagle Accounting uses for posting corporate actions. Options include: Recent. Uses the trade date exchange rate if available. Otherwise, uses the most recent exchange rate. Actual. Retrieves only the exchange rate for the trade date. Rejects the transaction if no exchange rate is found.

Awarded Rights Expiration Rule

9921

This field specifies how Eagle Accounting handles the treatment of loss generated by the expiration of a right or warrant. Options include: Loss. Default. Eagle Accounting applies the loss generated by the expiration of a right or warrant to the right or warrant. Transfer. Eagle Accounting applies the loss generated by the expiration of a right or warrant to the original security.

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Basic Entity Configuration Guide, V10.1

Field
Cash Div Cash Entitlement Level

Tag
9922

Description
This field specifies whether to use lots or positions to determine cash entitlements for cash dividends. Options include: Position. Default. Eagle Accounting uses positions to determine cash entitlements for cash dividends. Lot. Default. Eagle Accounting uses lots to determine cash entitlements for cash dividends.

Cash Dividend Distribution Non Tax Merger Close Method

3928

This field specifies whether cash dividends are paid for corporate actions. It is used for Fund of Funds Distributions. Options include Yes and No. This field specifies the method to use to close lots on the original security for non-taxable mergers. Options include: Pro-Rata Method. Default. Eagle Accounting closes a portion of all lots, ignoring lot selection methods. Lot Selection Method. Eagle Accounting selects lots to close based on the lot selection method found on the accounting basis.

11495

Rights and Warrants Expire Delay Days Settlement Fields Settlement Tolerance Income

4605

This field specifies the number of days to delay the expiration of rights and warrants, allowing you to delay the maturity processing of rights and warrants. The default is 0 (zero days).

527

This field is used in income settlement processing and specifies the acceptable dollar amount tolerance when performing partial manual settlements of income. During partial settlement, this field displays a warning if the difference between the actual settlement amount and the contractual settlement amount exceeds the specified tolerance. This field is used in trade settlement processing and specifies the acceptable dollar amount tolerance when performing partial manual settlements of trades. During partial settlement, this field displays a warning if the difference between the actual settlement amount and the contractual settlement amount exceeds the specified tolerance. This field is used in income settlement processing and specifies the acceptable percent tolerance when performing partial manual settlements of income. During partial settlement, this field displays a warning if the difference between the actual settlement amount and the contractual settlement amount exceeds the specified tolerance. You need to enter the value in this field as a whole number.

Settle Tolerance Trade

528

Settle Percent Tolerance Income

769

Settle Percent Tolerance Trade

770

This field is used in trade settlement processing and specifies the acceptable percent tolerance when performing partial manual settlements of trades. During partial settlement, this field displays a warning if the difference between the actual settlement amount and the contractual settlement amount exceeds the specified tolerance. You need to enter the value in this field as a whole number.

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Chapter 2: Adding Mutual Fund Entities

Field
Cash Suspense Processing

Tag
3950

Description
(Required) This field indicates whether Eagle Accounting performs cash suspense processing. Cash suspense processing is started when Eagle Accounting attempts to settle transactions that do not match (Eagle Accounting cannot find a receivable or payable to settle). Options include: Yes. Eagle Accounting performs cash suspense processing. If the transaction is not found, Eagle Accounting posts an entry to the cash suspense account. If you select Yes, the Replay Suspense Activity field becomes available. No. Eagle Accounting does not perform cash suspense processing. Eagle Accounting flags the unmatched transactions as errors and sends them to the Workflow Manager for review.

Replay Suspense Activity

12074

This field specifies whether to activate the procedure that matches up a trade cancellation with the settlement, reverses the settlement, and replays the matching process. If there is no match, the item is posted into suspense. This can also apply to corporate actions. Options include Yes (Default) and No. (Required) This field indicates whether breakage activity is posted to the income account (3009000200) or both the principal account (4002000300) and income account. Options include: Income (Default) Both Principal and Income

Cash Breakage Election

12071

Period Close Fields Accounting Period Rule 2300 (Required) This field determines how to assign the date Eagle Accounting uses for an accounting date if the accounting period is closed. By default, Eagle Accounting uses the next open accounting date. Options include: System Default. Default. Uses the next open accounting date when attempting to book a transaction to a closed accounting period. Entity Group Entity Eagle Accounting is installed with a set of values for this field. You can add additional values using the Add Period Close Rule panel. If you select Entity Group, the Accounting Date Rule Group field appears. Accounting Date Rule Group 4303 This field is required only if you set Accounting Period Rule (tag 2300) to Entity Group. This field is used to derive accounting date rules for all business transactions for a set of entities, which belong to a group. To use this functionality, you must set up a code, PERIOD CLOSE GRP, and store the group names in the Code Values table. An entity can belong to only one group.

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Basic Entity Configuration Guide, V10.1

Field
Forward Fields Forward Position By Broker

Tag

Description

3913

This field indicates whether to use the broker code to distinguish forward contracts made with a different broker but the same two currencies and maturity date. Options include: Yes. Eagle Accounting uses the broker code. If the broker is unique on each transaction, Eagle Accounting creates a new security master record for each forward trade with the same sell/buy currency and maturity date. No. Eagle Accounting does not use the broker code. Eagle Accounting does not create a new security master record for each forward trade with the same sell/buy currency and maturity date.

Forward Close Eligible

3924

This field, used in forward processing, indicates whether the entity allows closes of forward contracts. Options include: Yes. Eagle Accounting allows closes of forward contracts prior to maturity. Eagle Accounting closes open forward contracts by offsetting forward contracts. No. Eagle Accounting holds all forward contracts until maturity. Eagle Accounting records separate long and short positions for offsetting forward contracts.

Forward Settlement Currency Forward Security Exists

3926

This field specifies the settlement currency to use for closing a forward contract. Eagle Accounting creates receivable and payable records based on the value in this field. This field indicates whether you must add the forward contract to the security master file prior to booking a forward trade. A forward contract is a type of foreign exchange transaction whereby a contract is made to exchange one currency for another at a fixed date in the future at a specified exchange rate. Options include: Yes. You must add the forward contract to the security master file prior to booking a forward trade. No. You do not need to add the forward contract to the security master file prior to booking a forward trade. Eagle Accounting creates two security master records, one for each leg of the forward contract, when you book the trade.

675

Futures Fields Net Futures Positions 632 This field indicates whether you can book short future trades. Options include: Yes. Eagle Accounting does not allow you to book short future trades. All futures transactions are processed in one net position by the clearing broker. No. Eagle Accounting allows you to book short future trades. This value allows an entity to be long and short in one futures position. If this field is set to No, you cannot book open or close short future trades. For more information about the fields in this section, refer to the Derivatives User Guide.

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Chapter 2: Adding Mutual Fund Entities

Field
Futures Clearing Broker Code

Tag
634

Description
This field allows you to specify a clearing broker code for settling variation margins. You can override this field by adding a value in the Clearing Broker Code field on the futures trade panels.

Future Cost Ledger Method

641

This field specifies how Eagle Accounting records the futures cost in the general ledger. Options include: Core. Default. Eagle Accounting posts a variation margin. No cost is recorded for the future transaction and commission is included as part of the cost and not paid out separately. UK. Eagle Accounting posts an unrealized gain loss. Eagle Accounting records the cost of the futures and commissions are paid right away.

Options Fields Net Option Positions 639 This field indicates whether you can process write and buy cover option transactions. Options include: No. Eagle Accounting allows you to book write and buy cover options. Yes. Eagle Accounting does not allow you to book write and buy cover options. For more information about the fields in this section, refer to the Derivatives User Guide. Options and Future Expire Delay Days Caps/Floors Fields Net Cap Floor 5830 This field determines how Eagle Accounting stores cap/floor contracts. Options include: Yes. Eagle Accounting stores one net cap or floor position. An entity can be either net long or net short in the same Cap/Floor security master record. No. Eagle Accounting stores separate long and short positions. An entity can have both long and short position in the same cap/floor security master record. For more information about caps/floors, refer to the Fixed Income Processing User Guide. Entity Level Engine Routing Entity Engine Number* 4623 Engine Number code value. *Not available in V10.1. Available only starting with V10.1.1 Entity Engine Description* 7025 The entity engine description. *Not available in V10.1. Available only starting with V10.1.1 12101 This field specifies the number of days to delay the expiration of options and futures to delay the maturity processing of options and futures. The default is 0 (zero days).

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Basic Entity Configuration Guide, V10.1

Field
Partition Assignment Entity Partition Assignment

Tag

Description

1334

(Required) If you use database partitioning, this field specifies the segment of the database where you store the entity transactions. Entity partitioning is used for strategic high volume clients that require partitioning of the ESTAR database schema. Eagle clients that do not use partitioning can use the default value of 1.

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Chapter 3: Adding Multiple Accounting Bases


This chapter describes how to create entities with multiple accounting bases. After you create a basic entity or a mutual fund entity and define its primary accounting basis, you can associate additional accounting bases with that entity.

Topics Covered in This Chapter


About Multiple Accounting Bases Adding an Additional Accounting Basis Add a Basis to a Portfolio Panel Description Adding an Accounting Period for an Accounting Basis

About Multiple Accounting Bases


An accounting basis is the conceptual framework that you adhere to for resolving your accounting and reporting issues. Eagle Accounting uses the accounting basis to determine the proper accounting treatment and valuation of the securities held by an entity. Eagle Accounting is a multiple bases accounting system, allowing you to report on an entity using different accounting treatments. For example, you can set up a primary accounting basis with wash sales disabled and an additional accounting basis with wash sales enabled, allowing you to report on transactions with or without wash sales. The following fields often differ across accounting bases: Lot Selection Method Cost Method Primary Amortization/Accretion Rule Bifurcation Method Base Currency Short Term Discount Accrual Eagle Accounting maintains a separate set of books for each accounting basis and transactions are processed against each defined basis. To ensure accurate reporting, set up any additional accounting bases prior to booking transactions to the entity. When you set up a basic entity, Eagle Accounting creates a primary accounting basis using the values in the Accounting Basis and Primary Basis Indicator fields on the Add Entity panel. You can then add the additional accounting basis using the Add a Basis to a Portfolio panel. Note: As a best practice, Eagle recommends that you use the Add a Basis to a Portfolio panel to also add a secondary basis or additional bases to a master fund. For more information, see the Adding Multiple Accounting Bases section in the Accounting Mutual Funds Configuration Guide.

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Basic Entity Configuration Guide, V10.1

Adding an Additional Accounting Basis


The Add a Basis to a Portfolio panel allows you to add an additional accounting basis for a basic entity 1. You can use the Change a Basis to a Portfolio panel to make changes to the settings for an entity/accounting basis. To add an additional accounting basis to a basic or mutual fund entity: 1. From the Eagle STAR main window, click the Ledger category. 2. Under the Accounting Basis menu, select Add a Basis to a Portfolio. The Add a Basis to a Portfolio panel appears. See Figure 4.

Figure 4: Add a Basis to a Portfolio Panel

3. In the Ledger Accounting Books section, select the entity with the accounting basis you want to add. 4. Select the accounting basis you want to add for that entity and complete the fields on the Add a Basis to a Portfolio panel for the entity/accounting basis combination. A description of each option on the Add a Basis to a Portfolio panel follows at the end of this section. 5. Click Submit. You have added an additional accounting basis. 6. Click Close. You return to the Eagle STAR main window.
1

You can also use the Add a Basis to a Portfolio panel to add an accounting basis for a master fund entity.

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Chapter 3: Adding Multiple Accounting Bases

Add a Basis to a Portfolio Panel Description


A description of each option on the Add a Basis to a Portfolio panel follows. Field Tag Description

Ledger Accounting Books Entity ID Entity Name Core Accounting Fields Accounting Basis 21 (Required) This field specifies the accounting basis you are adding for the entity. Options include: GAAP. Eagle Accounting is set up in accordance with Generally Accepted Accounting Principles. This is the most common basis. IFRS. Eagle Accounting is set up in accordance with International Financial Reporting Standards (IFRS). STAT. Eagle Accounting is set up for use with statutory insurance. USTAX. Default. Eagle Accounting is set up in accordance with domestic tax regulations. An entity can have more than one accounting basis. You can add an additional accounting basis for an entity if you need to perform two different types of amortization on the same positions within your entity, if your entity contains more than one base currency, if you want to track wash sales for mutual funds, and so on. Eagle Accounting is installed with a set of values for this field. You can add additional values using the Add Code Values panel. Regulatory Category 12387 The regulatory category associated with International Financial Reporting Standards (IFRS) associated with the entity/accounting basis. Options include: Available for Sale (AFS) Available for Sale at Cost (AFSC) Fair Value Option (FVO) Held for Trading (HFT) Held to Maturity (HTM) Loans and Receivables (LR) Mutual Fund Fair Value Option (MFFVO) Mutual Fund Held for Trading (MFHFT) Other (O) All investments within an entity/basis have the same regulatory category. A multi basis entity can have different regulatory categories by basis. If you set the Accounting Basis to IFRS, you must select a Regulatory Category for IFRS basis levels; otherwise, this field is optional. You cannot edit this field after the entity has holdings. 1163 1164 (Required) This field specifies the unique 8-character alphanumeric identifier of the entity for which you adding an accounting basis. (Required) This field specifies the abbreviated name of the entity for which you are adding an accounting basis.

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Basic Entity Configuration Guide, V10.1

Field
URGL Accounting Rule

Tag
1079

Description
The URGL Rule for the entity/accounting basis establishes proper treatment of unrealized market and currency gains/losses to ensure compliance with International Financial Reporting Standards (IFRS). This field is required only if you select a regulatory category of Available for Sale, Available for Sale at Cost, Fair Value Option, Held for Trading, Held to Maturity, or Loans and Receivables. (Required) This field indicates whether the value you selected in the Accounting Basis field is the primary or secondary accounting basis on your entity. Most likely, you added a primary basis when you set up your entity. Options include: No. Default. Eagle Accounting uses this basis as the secondary accounting basis for the entity. Yes. Eagle Accounting uses this basis as the primary accounting basis for the entity.

Primary Basis Indicator

8130

Cost Method

22

(Required) This field specifies the cost method Eagle Accounting uses to calculate gain/loss amounts from the sale of security lots held by the entity/accounting basis. Options include: Identified. Default. Eagle Accounting determines which lot to relieve (sell) based on the value in the Lot Selection Method field. After identifying the lot, Eagle Accounting determines its cost and compares that to the lot's earnings to calculate a gain or loss amount for reporting purposes. If you select Identified, you can amortize fixed income securities using all the options Eagle Accounting has available. Average. Eagle Accounting determines which lot to relieve (sell) based on the value in the Lot Selection Method field. After identifying the lot, Eagle Accounting determines the average of all of the holdings (total cost of holdings divided by the number of holdings) to calculate a gain or loss amount for reporting purposes. If you select Average, you can amortize fixed income securities using only selected options Eagle Accounting has available. Eagle Accounting applies the total amortization to individual lots based on the percentage of total par owned in the position. For more information on amortization methods, refer to the Fixed Income Processing User Guide. You cannot edit this field after the entity has holdings. Note If you set up an additional accounting basis, it must have the same cost method as the primary accounting basis.

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Chapter 3: Adding Multiple Accounting Bases

Field
Lot Selection Method

Tag
27

Description
(Required) This field specifies the lot selection method Eagle Accounting uses to relieve (sell) lots of a security held by the entity/accounting basis. Options include: LIFO (Last In First Out). Default. Eagle Accounting relieves the lot that was last in as first out. FIFO (First In First Out). Default. Eagle Accounting relieves the lot that was first in as first out. If there are two or more lots with the same characteristics for a particular lot selection method, Eagle Accounting defaults to FIFO. For example, suppose an entity is selling lots of securities and uses Low Original Cost (LORIG) as the lot selection method. The entity owns a total of 2 lots of an equity security, both purchased with an open price of 1. One of the lots has a trade date of 1/1/04. The other lot has a trade date of 1/9/04. The LORIG sell transaction looks for the lot with the lowest open price but finds two lots that fit the criteria. Eagle Accounting relieves the lot with the trade date of 1/1/04 because the default lot selection method is FIFO. High Amortized Cost. Eagle Accounting relieves the lot with the highest amortized cost. Low Amortized Cost. Eagle Accounting relieves the lot with the lowest amortized cost. High Original Cost. Eagle Accounting relieves the lot with the highest original cost. Low Original Cost. Eagle Accounting relieves the lot with the lowest original cost. Identified Lot. Eagle Accounting relieves the lot with an Event ID or a Trade Ticket ID identified on the sale of the lot. Best Tax. Eagle Accounting relieves the lot based on a pre-determined best tax methodology. Tax Advantage: Tax Advantage relieves the lot with the lowest tax liability. Note You can select Versus Purchase as your lot selection method at the trade level, but cannot select it at the entity/accounting basis level. Versus Purchase is an identified lot methodology that can correctly handle rollback replay of corrections. It uses purchase lot characteristics to identify lots for sale rather than unique identifiers. For more information on these methods, refer to the Fixed Income Processing User Guide.

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Basic Entity Configuration Guide, V10.1

Field
Cost Method Cash

Tag
9924

Description
(Required) This field specifies the cost method Eagle Accounting uses to calculate gain or loss amounts from the sale of foreign currency lots held by the entity/accounting basis. Options include: Average. Eagle Accounting determines which foreign currency lot to relieve (sell) based on the value in the Lot Selection Method Cash field. After identifying the lot, Eagle Accounting determines the average of all of the holdings (total cost of holdings divided by the number of holdings) to calculate a gain or loss amount for reporting purposes. Identified. Eagle Accounting determines which foreign currency lot to relieve (sell) based on the value in the Lot Selection Method Cash field. After identifying the lot, Eagle Accounting determines its cost and compares that to the lot's earnings to calculate a gain or loss amount for reporting purposes. You cannot edit this field after the entity has holdings. Note Eagle Accounting bypasses rollback and replay processing for same day cost of cash activity. Eagle Accounting processes open and close trades for the same date in the order in which the trades arrive. As a result, some close trades may be processed prior to open trades. The average cost close trades do not include the cost of open trades that have not been processed. This may result in small variances in gains and losses for entities processing average cash. There is no effect on ID lot gains and losses.

Lot Selection Method Cash

9920

(Hidden field) This field specifies the lot selection method Eagle Accounting uses to relieve (sell) foreign currency lots held by the entity. Options include: LIFO (Last In First Out). Eagle Accounting relieves the lot that was last in as first out. FIFO (First In First Out). Default. Eagle Accounting relieves the lot that was first in as first out. If there are two or more lots with the same characteristics for a particular lot selection method, Eagle Accounting defaults to FIFO. Best Tax. Eagle Accounting relieves the lot based on a pre-determined best tax methodology. You cannot edit this field after the entity has holdings.

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Chapter 3: Adding Multiple Accounting Bases

Field
Accounting Basis Lot Selection Rule

Tag
7102

Description
This field is used to relieve the current holdings of a security for a non primary accounting basis. This field determines processing for the open lots that are eligible to be closed on an additional accounting basis. Options include: Use Basis Value Unless Event = IDLOT or VSP.(Default) Eagle Accounting uses the value in the accounting basis table unless the incoming event has a lot selection method of Identified Lot (IDLOT) or Versus Purchase (VSP). That is, if the incoming event has a lot selection method of IDLOT or VSP, Eagle Accounting utilizes the IDLOT or VSP lot selection method to close the lots for that particular accounting basis. If the incoming event does not have an IDLOT or VSP lot selection method, Eagle Accounting utilizes the lot selection method on the accounting basis. Use Event Value. Eagle Accounting uses the lot selection method from the incoming event and does not utilize the lot selection method in the accounting basis table. Always Use Basis Value. Eagle Accounting uses the accounting basis default regardless of what lot selection method is on the incoming event. If Event = Primary Basis use Basis Table Else use Event. Eagle Accounting uses the accounting basis lot selection rule if the lot selection method on the event matches the lot selection of the primary accounting basis. If the lot selection method on the event does not match the lot selection method on the primary accounting basis, Eagle Accounting utilizes the lot selection method on the incoming event. If Event = IDLOT or VSP use IDLOT or VSP Else if Event = Primary Basis use Basis Table. Eagle Accounting uses IDLOT or VSP lot selection processing if the incoming event has a lot selection method of Identified Lot or Versus Purchase. If the lot selection method from the incoming event is not IDLOT or VSP but the lot selection on the event matches the lot selection method on the primary accounting basis then Eagle Accounting uses the lot selection method of the accounting basis record. If the lot selection method on the event does not match the primary accounting basis lot selection method and the event does not equal IDLOT or VSP, Eagle Accounting uses the lot selection method on the entity. For examples, refer to the Fixed Income Processing User Guide.

Account Currency

86

(Required) This field specifies the base currency for the entity/accounting basis. You cannot edit this field after the entity has holdings.

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Basic Entity Configuration Guide, V10.1

Field
Accounting Period Frequency

Tag
624

Description
(Required) This field specifies the number of accounting periods per calendar year for the entity/accounting basis. Options include: Daily. Default. Eagle Accounting establishes one accounting period for each day of the year. If the entity is using a business calendar, Eagle Accounting establishes an accounting period for business days only. Monthly. Eagle Accounting establishes twelve accounting periods for a given year. Weekly. Eagle Accounting establishes fifty-two accounting periods for a given year. You cannot edit this field after the entity has holdings.

Bifurcation Method

5825

(Required) This field, which is based on IRS regulations, specifies how Eagle Accounting handles gains and losses on foreign securities and foreign debt instruments for the accounting basis. Gains and losses from foreign security and debt instruments may be posted to currency gain/loss ledger accounts, capital gain/loss ledger accounts, or to both. There is no currency gain/loss for domestic securities so you can select No in this field if your organization trades only in domestic securities. Options include: Section 988. Default. Eagle Accounting determines whether to bifurcate (split into parts) the gain/loss between capital and currency based on the security type. You need to specify which security types are eligible for section 988 bifurcation using the Add Code Value panel. If a security is not set up with a processing security type code, it is not eligible for bifurcation under Section 988. In this case, Eagle Accounting posts capital and currency realized gains/losses to the capital realized gain/loss general ledger accounts. All. Eagle Accounting bifurcates (split into parts) the gain/loss between capital and currency regardless of the security type. Eagle Accounting posts the capital realized gains/losses to the capital realized gain/loss general ledger accounts and the currency realized gains/losses to the currency realized gain/loss general ledger accounts. No. Default. Eagle Accounting does not bifurcate (split into parts) the gain/loss between capital and currency. Eagle Accounting posts the capital and currency realized gains/losses to the capital realized gain/loss general ledger accounts only.

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Chapter 3: Adding Multiple Accounting Bases

Field
Wash Sale Inhibit Indicator

Tag
775

Description
(Required) This field indicates whether Eagle Accounting can apply the wash sale rule to trades for the entity/accounting basis. Options include: Yes. Eagle Accounting does not apply the wash sale rule. Eagle Accounting records a loss on a sale of a security when you buy substantially identical securities within 30 days before or after the sale. No. Eagle Accounting applies the wash sale rule. Eagle Accounting does not record a loss on a sale of a security when you buy substantially identical securities within 30 days before or after the sale. Note If you select Yes, Eagle Accounting does not process wash sales, regardless of the value you specify for the Wash Sale Eligible Flag field on a trade panel. If you select No, Eagle Accounting uses the value you specify for the Wash Sale Eligible Flag field on the trade panel to determine whether to process wash sales.

Primary Amortization/Accretion Rule

3197

(Required) This field specifies the amortization/accretion rule for the primary accounting basis that Eagle Accounting uses to process earnings. For more information about the fields in this section, refer to the Fixed Income Processing User Guide. Note If you change the Primary Amortization Rule at the accounting basis level, the next time you process earnings Eagle Accounting creates a retrospective amortization rule calculation from the original settlement date of the trade (on all open lots). Eagle Accounting calculates the trade yield based on the primary amortization/accretion rule for the entity, so it is important to keep the values that exist on the entity and the primary accounting basis consistent. Eagle Accounting updates values changed on the entity panel via the primary accounting basis, but does not change entity values when you make the change through the change accounting basis panel.

Secondary Basis Replication Rule

7249

(Required) This field specifies which events to replicate to the entitys secondary accounting basis. Options include: Replicate All Events. Events related to securities for all processing types apply to the entity/secondary accounting basis. Replicate Fixed Income Securities Only. Events related to only fixed income securities, that is, securities with a processing security type that starts with the prefix, DB, apply to the entity/secondary accounting basis. Eagle Accounting automatically replicates events where the Message Type is MTOPEN, MTCLOSE, MTLINK, MTCANCEL, MTADJUST, and MTCASH. It replicates events where Message Type is MTADIN and the Sub Message Type is REBOOK. And it replicates events where the Sub Message Type is LOT_LVL_MISCINC. All other types of events, such as capital stock activity, are not replicated automatically.

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Basic Entity Configuration Guide, V10.1

Field
Cash Processing

Tag
8125

Description
(Required) This field indicates whether Eagle Accounting processes cash receipts/disbursements for the entity/accounting basis. Options include: Yes. Eagle Accounting processes cash receipts/disbursements for the entity/accounting basis. No. Eagle Accounting does not process cash receipts/disbursements for the entity/accounting basis. If you select No, be aware that when processing corporate actions in the additional basis, the system creates cash positions.

Ledger Processing

8128

(Required) This field indicates whether the general ledger is configured for the entity/accounting basis. Options include: Yes. The entity/accounting basis is using the general ledger. No. The entity/accounting basis is not using the general ledger.

Postmatrix Type

11708

(Required) The field specifies which ledger posting matrix the entity/accounting basis uses when determining the accounting ledger postings required for a given event. Options include: Core. Default. Used if entity is an investment or mutual fund. Insurance. Used if entity is insurance related (Schedule D).

Unrealized Gain/Loss Indicator

5383

This field indicates whether Eagle Accounting automatically posts unrealized gains/losses to the ledger during valuation for the entity/accounting basis. Options include: Yes. Eagle Accounting automatically posts unrealized gains/losses to the ledger during valuation. Select this value only if you are using Eagle's Pricing Center to post unrealized gains/losses. No. Eagle Accounting does not automatically post unrealized gains/losses during valuation. You must post them manually.

Gain/Loss on Paydowns

1871

(Required) This field specifies how Eagle Accounting handles the gain/loss on paydowns (repayment of part of an outstanding loan balance) for the entity/accounting basis. This field is used with factor based debt instruments such as mortgage backed securities. Options include: Amortization. Default. Eagle Accounting records a gain/loss generated by a paydown as accelerated amortization. Gain/Loss. Eagle Accounting generates a gain/loss on a paydown and displays the Paydown Gain Loss Account field.

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Chapter 3: Adding Multiple Accounting Bases

Field
Paydown Gain Loss Account

Tag
4519

Description
(Hidden field) This field determines whether the paydown on a gain/loss is posted to the capital or income ledger account for the entity/accounting basis. Options include: Capital. If the position is under 365 days of ownership, Eagle Accounting posts the gain/loss on a paydown to the Realized Gain on Investments Short Term (3006000111) and Realized Loss on Investments Short Term (3006000112) general ledger accounts. If the position is over 365 days of ownership, Eagle Accounting posts it to the Realized Gain on Investments (3006000101) and Realized Loss on Investments (3006000102) general ledger accounts. Income. Eagle Accounting posts the gain/loss on a paydown to the Realized Loss on Investments (4004000102) and Realized Gain on Investments (4004000101) general ledger accounts. This field is required if you select Gain/Loss from the Gain/Loss on Paydowns field.

Call Redemption Gain/Loss Indicator

8916

(Required) This field indicates whether Eagle Accounting processes gains/losses on calls, puts, and pre-refund corporate actions for the entity/accounting basis. This field is required if you process debt instruments. Options include: Gain/Loss. Default. Eagle Accounting redeems gains/losses that result from calls, puts, and pre-refund corporate actions. Amortize. Eagle Accounting amortizes gains/losses that result from calls, puts, and pre-refund corporate actions. It applies an accelerated amortization method.

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Basic Entity Configuration Guide, V10.1

Field
Sink Fund Gain/Loss Flag

Tag
9923

Description
(Required) This field specifies how Eagle Accounting processes gains and losses for sinking funds for the entity/accounting basis. Options include: Treat Gain/loss from Sinking Fund Payment as Gain/Loss. Default. Eagle Accounting treats the gain or loss created by the sinking fund payment as a gain/loss on both the subledger and general ledger. Treat Gain/loss from Sinking Fund Payment as Accelerated Amortization. Eagle Accounting treats the gain or loss created by the sinking fund payment as accelerated amortization on both the subledger and general ledger. Capitalize Sinking Fund Payment. Eagle Accounting uses the sinking fund information in the schedule table to calculate amortization yield. Eagle Accounting also reduces the principal of the tax lot in a non-prorated way when processing the sinking fund payment so that no gain or loss occurs. If Pro Rata Sinking Fund Capitalize Else Calculate Gain/Loss. Eagle Accounting looks to the value in the Pro Rata Sinking Fund Flag field specified for the security to determine processing. If the value for that field is set to Yes, Eagle Accounting capitalizes the sinking fund payments for the security. If the value is set to No, Eagle Accounting treats the gain/loss from the sinking fund payment as a gain/loss. If Pro Rata Sinking Fund Capitalize Else Calculate Amortization. Eagle Accounting looks to the value in the Pro Rata Sinking Fund Flag field specified for the security to determine processing. If the value for that field is set to Yes, Eagle Accounting capitalizes the sinking fund payment for the security. If the value is set to No, Eagle Accounting treats the gain/loss from the sinking fund payment as accelerated amortization for the security.

Short Term Discount Accrual

8919

(Required) This field indicates how Eagle Accounting accrues interest or accretes a short term discount bond (processing security type of DBDCST) for the entity/accounting basis. Options include: Amortize. Default. Eagle Accounting accretes the shortterm discount bond and posts the accretion as amortization on the subledger and general ledger. Accrue Discount. Eagle Accounting treats the accretion of the short term discount bond as an accrual and posts the accretion as interest income on the general ledger in the accrual fields (Daily, Month to Date, Period to Date, Life To Date). Eagle Accounting also posts the accretion as interest income on the subledger. For the calculation of gain/loss, Eagle Accounting treats the accrual of interest income, like accretion of discount. If you elect to accrue short term discount bonds, disable OID amortization in the amortization rules for processing security type DBCST. Also set the Short Term Price Method (tag 1872) to Cost to avoid double counting of accrual of interest income in the mark to market process.

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Chapter 3: Adding Multiple Accounting Bases

Field
Chart of Account

Tag
1641

Description
(Required) This field specifies the entity's chart of account to use in ledger reporting for the accounting basis. You cannot edit this field after the entity has holdings. Eagle Accounting is installed with a core chart of accounts that contains more than 400 account numbers and descriptions. Custom chart of accounts were created for the IFRS regulatory categories. Note You must select a value for this field even if you are not using the general ledger.

Final Close Income Recognition Date

10070

(Required) This field specifies how Eagle Accounting recognizes closed earnings, amortization, and OID (Original Issue Discount) amortization for the entity/accounting basis. Options include: Settle Date. Default. Eagle Accounting recognizes closed earnings, amortization, and OID amortization on a daily basis through the settlement date of the close. Trade Date. Eagle Accounting recognizes closed earnings, amortization, and OID amortization as one lump sum on the trade date of the close.

Coupon Cash Entitlement Level

11852

This field specifies the level at which the system drops coupons for the entity/accounting basis. Values include: Position Level Lot Level

Swap Accrual Method

1184

This field specifies how the entity/accounting basis posts interest accruals and dividends for swaps. Options include: Income/Expense. Posts interest accruals and dividends to Income and Expense accounts in the general ledger. Unrealized. Posts interest accruals and dividends to unrealized Capital accounts in the general ledger. For more information, refer to the Derivatives User Guide.

Vault Date Expense & Capitalize Trans Cost for Opens & Closes

12005 10705

Date associated with archiving data in certain blobs. This field determines if transaction fees for the entity/accounting basis are expensed or capitalized for acquisitions, and if transaction fees are expensed or netted against proceeds for dispositions. It supports International Financial Reporting Standards (IFRS) requirements for trades and transaction fees. Options include: Capitalize Trans Fees on Opens & Net Trans Fees Against Proceeds on Closes Expense Trans Fees on Opens & Net Trans Fees Against Proceeds on Closes Expense Trans Fees on Open and Close Trades You cannot edit this field after the entity has holdings.

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Basic Entity Configuration Guide, V10.1

Field

Tag

Description

Mixed Basis Functionality Mixed Cost Basis Indicator 11664 (Required). This field determines if the entity/accounting basis uses a Mixed Cost Basis. A Mixed Cost Basis lets you override the accounting basis Cost Method, Lot Selection Method, and Lot Selection Rule for a specific processing security type, for all equity Processing Security Types (PST codes begin with EQ), or all fixed Income Processing Security Types (PST Codes beginning with DB). Options include: No. Default. The entity does not use a mixed cost basis. Yes. The entity uses a mixed cost basis. The Mixed Cost Basis Rule Name field becomes available. Mixed Cost Basis Rule Name 11666 (Optional). This field specifies the Mixed Cost Basis rule for the entity/ accounting basis. A mixed cost basis rule allows you to override basis level elections for Cost Method, Lot Selection Method, and Lot Selection Method Rule based on processing security type. This field is required if you set Mixed Cost Basis Indicator (tag 11664) to Yes. For more information about mixed cost basis rules, refer to the Fixed Income Processing User Guide. Corporate Action Fields Corporate Action FX Rule 9705 This field specifies the foreign exchange rate that Eagle Accounting uses for posting corporate actions for the entity/accounting basis. Options include: Recent. Default. Uses the trade date exchange rate if available. Otherwise, uses the most recent exchange rate. Actual. Retrieves only the exchange rate for the trade date. Rejects the transaction if no exchange rate is found. Awarded Rights Expiration Rule 9921 (Required) This field specifies how Eagle Accounting handles the treatment of loss generated by the expiration of a right or warrant. For the entity/accounting basis. Options include: Loss. Default. Eagle Accounting applies the loss generated by the expiration of a right or warrant to the right or warrant. Transfer. Eagle Accounting applies the loss generated by the expiration of a right or warrant to the original security. Cash Div Cash Entitlement Level 9922 (Required) This field specifies whether to use lots or positions to determine cash entitlements for cash dividends for the entity/accounting basis. Options include: Lot. Default. Eagle Accounting uses lots to determine cash entitlements for cash dividends. Position. Default. Eagle Accounting uses positions to determine cash entitlements for cash dividends. Taxable Override Indicator 11081 This field determines whether Eagle Accounting treats taxable mergers as nontaxable for the entity/accounting basis. Options include: No. Default. You cannot override the entity tax rate. Yes. Eagle Accounting can override the tax rate assigned to the entity/basis. The system treats all mergers as nontaxable, regardless whether you set them up as taxable or nontaxable.

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Chapter 3: Adding Multiple Accounting Bases

Field
Non Tax Merger Close Method

Tag
11495

Description
This field specifies the method to use to close lots on the original security for non-taxable mergers for the entity/accounting basis. Options include: Pro-Rata Method. Default. Eagle Accounting closes a portion of all lots, ignoring lot selection methods. Lot Selection Method. Eagle Accounting selects lots to close based on the lot selection method found on the accounting basis.

Source Fields Security Price Source Exchange Rate Source 513 514 (Required) This field specifies the source Eagle Accounting uses for pricing securities for the entity/accounting basis. (Required) This field specifies the pricing source Eagle Accounting uses for pricing foreign exchange rates for the entity/accounting basis. Used to restrict factor processing to entities with certain exchange rate sources. (Required) This field specifies the pricing source Eagle Accounting uses for pricing foreign exchange rates for the entity/accounting basis. Used for valuation, that is, calculating market value. (Required) This field specifies the pricing source Eagle Accounting uses for pricing short positions for the entity/accounting basis. (Required) This field specifies how Eagle Accounting prices short term debt instruments for the entity/accounting basis. Options include: Cost. Eagle Accounting prices the short term debt instruments based on the amortized cost of the securities. No unrealized gain/loss entries are created. You must select a value of Cost if you are processing short term discount accruals. Market. Eagle Accounting prices the short term debt instruments using market prices rather than the amortized cost of the securities. Unrealized gain/loss entries are created. Note Eagle Accounting identifies a short term fixed income security if the period from Issue Date to Maturity Date is less than or equal to 365 days; it does not do so by Processing Security Type. Month End Source Fields Month End Long Price Month End Short Price 9676 9677 This field specifies the month end pricing source Eagle Accounting uses for long security positions for the entity/accounting basis. This field specifies the month end pricing source Eagle Accounting uses for short security positions for the entity/accounting basis.

Valuation FX Rate Source Short Price Source Short Term Price Method

11652

5422 1872

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Basic Entity Configuration Guide, V10.1

Field

Tag

Description

S2P Direct Interface Fields Delta Process Flag 4758 (Required) This field indicates whether the entity'/accounting basiss backdated transactions and affected position records are transferred from STAR to PACE for reporting purposes using the STAR to PACE Direct Interface. Options include: No. Default. Eagle Accounting does not use the STAR to PACE Direct Interface to transfer an entity's open positions and cash balances. Yes. Eagle Accounting uses the STAR to PACE Direct Interface to transfer an entity's open positions and cash balances. For more information about the fields in this section, refer to the STAR to PACE Direct User Guide. Create Performance Cash Flows in PACE 5398 (Required) This field indicates whether the STAR/PACE integration procedure processes cash currency and copies cash flow information for the entity/accounting basis for reporting by Eagles Performance solution. Options include: No. Default. The STAR/PACE integration procedure does not create cash currency records for performance reporting. If you do not use Eagle Performance, select No. Yes. The STAR/PACE integration procedure creates cash currency records for performance reporting. If you use Eagle Performance, select Yes. Store Cash Positions in PACE 5563 (Required) This field indicates whether the STAR/PACE integration procedure exports cash positions for the entity/accounting basis from STAR to PACE. Options include: No. Default. The STAR/PACE integration procedure does not export cash position records from STAR to PACE. If your organization does not need currency balances, select this value to improve efficiency. Yes. The STAR/PACE integration procedure exports the cash position records from STAR to PACE and stores the cash balances in the position detail table in the Data Warehouse. If you use Eagle Performance, select Yes. Value at Cost - No Price Found 11454 (Required) This field specifies whether to use the cost value when no price is found for the selected entity/accounting basis. Options include: Yes. Use cost value. If no price is found, STAR to PACE Direct defaults the amortized cost into the PACE market value fields in the position detail and lot level position tables. No. Do not use cost value. Use the default value of 0. The amortized cost is not used even if there is no pricing available. This setting does not affect futures contracts market values. Note If you run STAR to PACE Direct in Batch mode using the Recent price option (that is, you set Price Date Switch to Recent in the Transfer Data - Batch panel), be aware that any recent price is used before the asset is priced at cost.

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Field
Tax Equalization Fields European Equalization Flag

Tag

Description

11540

This field specifies whether to run Equalization for the for the selected master fund entity/accounting basis You can use the European Equalization calculation to support German Tax and EU Savings calculations. Options include No (Default) and Yes. If you select Yes, the remaining fields in this section appear.

European Equalization Rule Name

11543

If you run European Equalization for the selected master fund entity/accounting basis, this field specifies the European Equalization Rule name to use. This field is required if you set European Equalization Flag to Yes.

Month End Fields Month End Processing Indicator 9697 (Required) This field indicates whether the entity/accounting basis is using month end processing, which allows transactions to be reported in the correct month end report without having to reopen closed daily valuation and accounting periods. Options include: No. Default. Eagle Accounting does not use month end processing. Yes. Eagle Accounting uses month end processing. If you set both this field and the Control Center Entity field to Yes, messages are sent to establish month end accounting periods, which are necessary to view funds in Month End Control Center. Set Processing Entity Set Processing Entity 8678 (Hidden field) This field specifies whether to process results at the entity level for this entity/accounting basis. If you perform wash sales processing across multi sector funds, this field affects replication to the wash basis. You can use this option to roll up wash sale results to the Total Fund level. Options include: Yes. Selects the entity for accounting basis processing. Rolls up wash sale results to the Total Fund level. No. Does not select the entity for accounting basis processing. Does not roll up wash sale results to the Total Fund level. To Account 8607 (Hidden field) If you set Set Processing Entity to Yes, this field specifies the account to use for rolling up wash sales results to the entity level. Select the entity ID of the Total Fund. (Hidden field) If you set Set Processing Entity to Yes, this field specifies the accounting basis to use for rolling up wash sales results to the entity level. For example, WASH.

To Accounting Basis

8667

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Adding an Accounting Period for an Accounting Basis


Eagle Accounting automatically calculates an accounting period for an entity/accounting basis based on the date range you specify in the STAR Start Date and Fiscal End Date fields on the Add Entity panel and Master Fund Setup panel. Additionally, Eagle Accounting automatically calculates an accounting period when the year ends. However, you can manually add an accounting period for an entity/accounting basis. To add an accounting period: 1. From the Eagle STAR main window, click the Ledger category. 2. Under the Accounting Periods menu, select Add Accounting Periods. The Add Accounting Periods panel appears. See Figure 5.

Figure 5: Add Accounting Periods Panel

3. In the Entity Information section, select the entity and accounting basis for which you want to add accounting periods. The lower portion of the panel displays a row for the entity you identified in the Entity Information section. If you select a mutual fund entity, it additionally displays a row for each sector associated with the mutual fund to identify the accounting periods for each sector. 4. Complete the fields on the Add Accounting Periods panel to identify the date range for the accounting periods you want to add. A description of each option on the Add Accounting Periods panel follows. Field
Entity Information Entity Name Entity ID 1164 1163 (Required) This field specifies the abbreviated name of the entity for which you want to add an accounting period. (Required) This field specifies the unique 8-character alphanumeric identifier of the entity for which you want to add an accounting period.

Tag

Description

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Field
Accounting Basis

Tag
21

Description
(Required) This field specifies the accounting basis for which you want to add an accounting period. The panel initially displays the primary accounting basis associated with the entity you select, but you can change It to select an additional basis. (Required) This locked field specifies the base currency associated with the entity/accounting basis grouping you selected.

Account Currency

86

Accounting Period Information Accounting Period Frequency 1257 (Required) This locked field specifies the accounting period frequency for the entity/accounting basis you selected. Options include: Daily. Eagle Accounting establishes one accounting period for each day of the year. If the entity is using a business calendar, Eagle Accounting establishes an accounting period for business days only. Monthly. Default. Eagle Accounting establishes twelve accounting periods for a given year. Start Date End Date 920 921 (Required) This field specifies the start date of the accounting period you are adding. The default value is the first day of the current year. (Required) This field specifies the end date of the accounting period you are adding. The default value is the last day of the current year.

5. Click Submit. You have added one or more accounting periods for the selected entity/accounting basis groupings. 6. Click Close. You return to the Eagle STAR main window.

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Chapter 4: Maintaining Entity Information


This chapter describes how to change and review entity information.

Topics Covered in This Chapter


Changing an Entity Listing Entities Listing Entity History Viewing Entity Journal Details

Changing an Entity
The Change Entity panel allows you to view and change information about a basic entity or mutual fund entity.
Note:

When changing a mutual fund type entity, be aware that the Change Entity panel contains some, but not all, fields that apply to mutual fund entities. For more information about changing information specific to mutual fund entities, see section Changing a Mutual Fund Entity/Sector in the Accounting Mutual Funds Configuration Guide, which discusses the use of the Change Master/Sector Entity panel.

To change entity information: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity menu, click Change Entity. The Change Entity panel appears. See Figure 6.

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Figure 6: Change Entity Panel

3. In the Lookup Entity section, identify the entity you want to change. The system displays the information associated with the selected entity. 4. Modify the desired fields on the Change Entity panel. For a description of fields you can modify, see Add Entity Panel Description. Certain fields are locked because you cannot change those fields after you set up an entity; additional fields are locked if the entity has holdings. Examples include Entity ID, Accounting Basis, Regulatory Category, Cost Method, Cost Method Cash, Account Base Currency, Chart of Account, and Accounting Period Frequency. Also note that you cannot change the dates that affect the entitys accounting periods. The Entity Status field is locked. However, you can use the Change Entity Active Status panel to change the status. 5. Click Submit. Eagle Accounting saves the change you made to the entity, along with any changes made to the entity/primary accounting basis. 6. Click Close. You return to the Eagle STAR main window.

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Listing Entities
The List Entities panel displays a list of entities. You can click one or more entities in a list for additional detail. To list entities: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity menu, select List Entities. The List Entities panel appears. See Figure 7.

Figure 7: List Entities STAR Entry Panel

3. In the Query Based On field, select one of the following options to identify the entities you want to list, and enter any additional criteria needed: All. Allows you to list all entities. Entity ID. Allows you to list the entity associated with a specified Entity ID. Entity Name. Allows you to list the entity associated with a specified Entity Name. Entity Type. Allows you to list the entity associated with a specified Entity Type, such as Portfolio or Benchmark. Entity Long Name. Allows you to list the entity associated with a specified Entity Long Name. Entity Legal Name. Allows you to list the entity associated with a specified Entity Legal Name. Entity Code. Allows you to list the entity associated with a specified Entity Code. 4. Click Submit. A list of entities meeting your criteria appears in the Show All tab. See Figure 8.

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Figure 8: List Entities Panel Show All

5. Select an entity in the list so that a check mark appears in the Select column, and click List Entity Details. Eagle Accounting displays additional detail about the selected entity. All fields are locked, and you cannot change any values. See Figure 9.

Figure 9: List Entities Panel Results

6. Click Close. You return to the Eagle STAR main window.

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Listing Entity History


The List Entity History panel displays historical information for a basic entity or a mutual fund entity for a specified time frame. To list entity history: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity menu, select List Entity History. The List Entity History panel appears. See Figure 10.

Figure 10: List Entity History STAR Entry Panel

3. In the Query Based On field, select one of the following options to identify the entity history you want to list, and enter your criteria, as appropriate: Entity ID. Allows you to list the entity associated with a specified Entity ID. Entity Name. Allows you to list the entity associated with a specified Entity Name. Entity Type. Allows you to list the entity associated with a specified Entity Type, such as Portfolio or Benchmark. 4. In the Begin Date field and the End Date field, specify the date range for the entity history you want to view. This represents the period during which you added or changed the entity. 5. Click Submit. A list of entities meeting your criteria appears in the Show All tab. See Figure 11.

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Figure 11: List Entity History Panel Show All

6. Select an entity in the list so that a check mark appears in the Select column, and click List Entity History Details. Eagle Accounting displays additional detail about the selected entity for the specified period. All fields are locked, and you cannot change any values. See Figure 12.

Figure 12: List Entity History Panel Results

7. Click Close. You return to the Eagle STAR main window.

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Viewing Entity Journal Details


The View Entity Journal Details panel allows you to view key changes made to a basic entity, a mutual fund entity, or an accounting basis associated with an entity over a specified time frame. You can view old and new values for fields that changed as a result of adding, changing, or deleting an entity/accounting basis, along with the Eagle user who made those changes. To view entity journal details: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity menu, select View Entity Journal Details. The View Entity Journal Details panel appears. See Figure 13.

Figure 13: View Entity Journals Detail STAR Entry Panel

3. Complete the fields on the View Entity Journal Details panel. A description of each option on the View Entity Journal Detail panel follows. Field Tag Description

View Entity Journal Information Entity ID Entity Name Journal Entry Type 1163 1164 1293 This field specifies the unique 8-character alphanumeric identifier for the entity. This field specifies the abbreviated name of the entity. (Required) This field displays the journal entry type. Options include: Accounting Basis Entity (Default) Update Type 1767 This field specifies the type of journal detail you want to view for the entity. Options include: Change. View changes made when changing the entity. New. View changes made when adding the entity. Delete. View changes made when deleting the entity. Leave this field blank if you want to retrieve journal records for all types of updates.

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Field
Update User Begin Date End Date Last Hours

Tag
1309 71 73 5253

Description
This field allows you to retrieve journal records for a specified user. Leave this field blank if you want to retrieve journal records for all users. (Required) This field specifies the begin date of the entity journal detail. (Required) This field specifies the end date of the entity journal detail. This field specifies the most recent number of hours with the specified date range for which you want to view changes. For example, enter 5 to view changes made during the last 5 hours of the time period.

4. Click Submit. Eagle Accounting displays information about the journal entries that met your criteria in the: Report tab in a report format. Show All tab in a grid format. See Figure 14.

Figure 14: View Entity Journal Details Panel Show All Tab

5. If you click the STAR Entry Panel tab, you can change your criteria and view new results, or you can click Close to exit. You return to the Eagle STAR main window.

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Chapter 5: Setting Up Composites


This chapter describes how to set up and maintain composites, which are lists of entities grouped together for reporting purposes.

Topics Covered in This Chapter


Creating a Composite Adding an Entity to a Composite Changing a Composite Removing an Entity from a Composite Listing Entities in a Composite Listing Composite History

Creating a Composite
A composite is a list of entities grouped together for reporting purposes. You can create a composite for a basic entity or a mutual fund entity. To set up a composite, you create the composite and add one or more entities to it. To create a composite: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Composite menu, select Add Entity Composite. The Add Entity Composite panel appears. See Figure 15.

Figure 15: Add Entity Composite Panel

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3. Complete the fields on the Add Entity Composite panel. A description of each option on the Add Entity Composite panel follows. Field Tag Description

Entity Composite Identification Entity Type 1105 (Required) This field specifies the type of composite you want to create. Options include: Composite. Default. Creates a reporting composite, which is a type of composite used expressly for reporting purposes and comprised of multiple underlying entities each having the entity type of Portfolio. Aggregate. Creates an Aggregate type composite. An Aggregate type composite is comprised of a group of Portfolio type entities, Composite type entities, and/or Aggregate type entities. Control Center Composite. Creates a composite structure used by Control Center to view the status of an entire complex in a simple rolled up view. Test results produced at the fund/entity level are rolled up to higher level composites to provide you with a summarized result view. You can create a multi layered structure comprised of a master composite, composites, and entities. For an example of a composite structure, see the Control Center Reference Guide. If you select this value, the Portfolio Type field and Control Center Process Center field appear. You can only add one entity per composite relationship and the Control Center process center assigned to each entity must be the same. Portfolio Type 3953 (Hidden field) The portfolio composite type code for the entities associated with the Control Center Composite. Options available from this panel include: Mutual Fund. Composite includes master fund type entities, such as mutual funds. Core. Composite includes basic entities, such as portfolios and benchmarks. This field is required if you set Entity Type to Control Center Composite. Entity Name Generate Dummy Entity ID 1164 2290 (Required) This field specifies the name of the composite. This field specifies if Eagle Accounting generates a unique entity identifier for the composite. Options include Yes and No (Default). Note Before you use this field the first time, you must perform the following one-time setup. In the PACE_MASTERDBO.NEXT_INSTANCE table, make an entry for ENTITY_ID. Entity ID 1163 (Required) This field specifies the unique 8-character alphanumeric identifier of the composite. It must not contain any blank spaces.

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Field
Accounting Basis

Tag
21

Description
(Required) This field identifies the accounting basis of the composite. Options include: GAAP. Eagle Accounting is set up in accordance with Generally Accepted Accounting Principles. This is the most common basis. IFRS. Eagle Accounting is set up in accordance with International Financial Reporting Standards (IFRS). STAT. Eagle Accounting is set up for use with statutory insurance. USTAX. Default. Eagle Accounting is set up in accordance with domestic tax regulations. Eagle Accounting is installed with a set of values for this field. You can add additional values using the Add Code Values panel. Note For composites, the Accounting Basis does not price accounting. When you add entities to a composite, you can include entities that have differing accounting bases.

Composite Currency Entity Status

86 1283

(Required) This field specifies the base currency of the composite. This field identifies the composite as active or inactive. It is used for reporting purposes only. Options include: Active. Default. Eagle Accounting reports the composite as active. Inactive. Eagle Accounting reports the composite as inactive.

Transaction Status Entity Partition Assignment

54 1334

(Required) This locked field specifies the status of the cash event for the composite. It displays a value of Traded. (Required) If you use database partitioning, this field specifies the segment of the database where you store the composite transactions. Entity partitioning is used for strategic high volume clients that require partitioning of the ESTAR database schema. Eagle clients that do not use partitioning can use the default value of 1.

Control Center Process Center Fields Control Center Process Center 11407 (Hidden field) This field specifies the Control Center Process Center code for the composite. The Control Center uses this code for queries and processes that push edit test result data to the Status Map tables. This field is required if you set Entity Type to Control Center Composite.

4. Click Submit. You have created a composite. You are ready to add entities to the composite. 5. Click Close. You return to the Eagle STAR main window.

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Adding an Entity to a Composite


A composite is a list of entities grouped together for reporting purposes. You can create a composite for a basic entity or a mutual fund entity. To set up a composite, create the composite and then add one or more entities to it. This procedure assumes you already created the composite. If not, see Creating a Composite for detail. To add an entity to a composite: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Composite menu, select Add Entity to Composite. The Add Entity to Composite panel appears. See Figure 16.

Figure 16: Add Entity to Composite Panel

3. In the Lookup Composite section, identify the composite for which you want to add entities and the date the composite to entity relationship becomes effective. 4. In the Lookup Entity section, select the entity you are adding to the composite. A description of each option on the Add Entity to Composite panel follows. Field
Lookup Composite Composite Name Composite ID 1104 1153 This field specifies the name of the composite for which you are adding entities. (Required) This field specifies the identifier of the composite for which you are adding entities.

Tag

Description

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Field
Composite Type

Tag
1105

Description
This locked field identifies the type of composite for which you are adding entities, that is, the portfolio composite type code for the composite. It displays a value of: AGG. Aggregate type composite. COM. Composite type composite. CTRC. Control Center type composite.

Composite Base Currency

86

This locked field specifies the base currency of the composite for which you are adding entities. Note This field must match the Entity Base Currency field.

Effective Date Control Center Process Center

1109 11407

(Required) This field specifies the date on which the relationship between the composite and the entity takes effect. If you select a composite with Composite Type set to CTRC, this locked field specifies the Control Center Process Center code for the composite. The Control Center uses this code for queries and processes that push edit test result data to the Status Map tables.

Lookup Entity Entity Name Entity ID Entity Type Entity Base Currency 1164 5 78 85 This field specifies the abbreviated name for the entity you are adding to the composite. (Required) This field specifies the unique 8-character alphanumeric identifier of the entity you are adding to the composite. This locked field specifies the type of entity you are adding to the composite. For example, PORT (Portfolio). This locked field specifies the base currency of the entity you are adding to the composite. Note This field must match the Composite Base Currency field, or a warning appears. Control Center Entity 10462 This locked field indicates if you are able to view the selected entity's status using the Control Center. Values include Y (Yes) or N (No). If you are adding the selected entity to a Control Center Composite, Eagle Accounting displays a warning message if you do not select an entity with a value of Y. This locked field specifies the Control Center Process Center code for the selected entity. If you are adding the selected entity to a Control Center Composite, Eagle Accounting displays a warning message if the Control Center Composite and the entity you are adding to the composite do not share the same Control Center Process Center. This field allows you to specify the weight associated with the selected entity. Eagle uses this field to store the weight for an entity associated with an Aggregate type composite.

Control Center Process Center

7002

Weight

4232

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5. Add additional entities to the composite using the pane that appears on the bottom of the Add Entity to Composite panel, as follows: Click the lower pane. Right-click and select Add Rows. Enter the number of rows you want to add on the Add Rows dialog box and click OK. You need to add a row for each additional entity you want to add. Complete the fields on each row you added. 6. Click Submit. You have added one or more entities to the composite. 7. Click Close. You return to the Eagle STAR main window.

Changing a Composite
The Change Entity Composite panel allows you to change information about a composite. To change a composite: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Composite menu, select Change Entity Composite. The Change Entity Composite panel appears. See Figure 17.

Figure 17: Change Entity Composite Panel

3. In the Lookup Entity Composite section, select the composite you want to change. 4. Complete the fields on the Change Entity Composite panel. A description of each option on the Change Entity Composite panel follows.

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Field

Tag

Description

Lookup Entity Composite Entity Name Entity ID 2292 2293 (Required) This field specifies the name of the composite you want to change. (Required) This field specifies the unique 8-character alphanumeric identifier of the composite you want to change.

Change Entity Composite Entity Type 1105 (Required) This field specifies the type of composite you want to change. Options include: Aggregate Composite Control Center Composite If you select this value, the Portfolio Type field appears. Portfolio Type 3953 The portfolio composite type code for the entities associated with the Control Center Composite. Options available from this panel include: Mutual Fund. Composite includes master fund type entities, such as mutual funds. Core. Composite includes basic entities, such as portfolios and benchmarks. This field is required if you set Entity Type to Control Center Composite. Entity Name Entity ID Accounting Basis 1164 1163 21 This field specifies the name of the composite. This locked field specifies the unique 8-character alphanumeric identifier of the composite. (Required) This field identifies the accounting basis of the composite. Options include: GAAP. Eagle Accounting is set up in accordance with Generally Accepted Accounting Principles. This is the most common basis. IFRS. Eagle Accounting is set up in accordance with International Financial Reporting Standards (IFRS). STAT. Eagle Accounting is set up for use with statutory insurance. USTAX. Default. Eagle Accounting is set up in accordance with domestic tax regulations. Eagle Accounting is installed with a set of values for this field. You can add additional values using the Add Code Values panel. Composite Currency Entity Status 86 1283 (Required) This field specifies the base currency of the composite. (Required) This field identifies the composite as active or inactive. It is used for reporting purposes only. Options include: Active. Default. Eagle Accounting reports the composite as active. Inactive. Eagle Accounting reports the composite as inactive. Transaction Status 54 (Required) This field specifies the status of the cash event for the composite. It displays a value of Traded, and you cannot change it.

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Field
Entity Partition Assignment

Tag
1334

Description
(Required) If you use database partitioning, this field specifies the segment of the database where you store the composite transactions. Entity partitioning is used for strategic high volume clients that require partitioning of the ESTAR database schema. Eagle clients that do not use partitioning can use the default value of 1.

Control Center Process Center Fields Control Center Process Center 11407 This field specifies the Control Center Process Center code for the composite. The Control Center uses this code for queries and processes that push edit test result data to the Status Map tables.

5. Click Submit. Eagle Accounting saves the changes you made to the composite. 6. Click Close. You return to the Eagle STAR main window.

Removing an Entity from a Composite


The Remove Entity from Composite panel allows you to remove an entity from a composite. To remove an entity from a composite: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Composite menu, select Remove Entity from Composite. The Remove Entity from Composite panel appears. See Figure 18.

Figure 18: Remove Entity from Composite Panel

3. In the Query Based On field, select one of the following options, and enter the criteria for the option you selected: Composite. Allows you to delete one or more composite to entity relationships associated with a specified composite. You can use the Composite Name field or the Composite ID field to specify the composite. Entity. Allows you to delete one or more composite to entity relationships associated with a specified entity. You can use the Entity Name field or the Entity ID field to specify the entity. 4. Click Submit.

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A list of composite to entity relationships meeting your criteria appears in the Show All tab. See Figure 19.

Figure 19: Remove Entity from Composites Panel Show All

5. Select the row for one or more composite to entity relationship so that a check mark appears in the Select column for each relationship you want to remove, and click Remove Selected Entity Record(s). Eagle Accounting displays a row for each composite to entity relationship you selected for deletion. The Entity ID and Composite ID values are locked, and are for information only. See Figure 20.

Figure 20: Remove Entity from Composites Panel Results

6. In the Effective Date field for each row, specify the end date of the composite to entity relationship, that is, the effective date for removing each composite to entity relationship. 7. Click Submit. You have removed the entity from the composite. 8. Click Close. You return to the Eagle STAR main window.

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Listing Entities in a Composite


The List Entities in Composite panel allows you to list all of the entities in a composite. To list entities in a composite: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Composite menu, select List Entities in Composite. The List Entities in Composite panel appears. See Figure 21.

Figure 21: List Entities in Composite Panel

3. In the Query Based On field, select one of the following options, and enter the corresponding criteria: Aggregate. Allows you to list one or more composite to entity relationships associated with a specified Aggregate type composite. You can use the Composite Name field or the Composite ID field to specify the composite. Composite. Allows you to list one or more composite to entity relationships associated with a specified Composite type composite. You can use the Composite Name field or the Composite ID field to specify the composite. Entity. Allows you to list one or more composite to entity relationships associated with a specified entity. You can use the Entity Name field or the Entity ID field to specify the entity. 4. Click Submit. A list of composite to entity relationships meeting your criteria appears in the Show All tab. See Figure 22.

Figure 22: List Entities in Composite Panel Show All

5. If you click the STAR Entry Panel tab, you can change your criteria and view new results, or you can click Close to exit. You return to the Eagle STAR main window.
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Listing Composite History


The List Entities in Composite History panel allows you to view composite history. To list composite history: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Composite menu, select List Entities in Composite History. The List Entities in Composite History panel appears. See Figure 23.

Figure 23: List Entities in Composite History Panel Show All

3. In the Query Based On field, select one of the following options, and enter the corresponding criteria: Aggregate. Allows you to list one or more composite to entity relationships associated with a specified Aggregate type composite. You must use the Composite Name field or the Composite ID field to identify the composite. Composite. Allows you to list one or more composite to entity relationships associated with a specified composite. You must use the Composite Name field or the Composite ID field to identify the composite Entity. Allows you to list one or more composite to entity relationships associated with a specified entity. You must use the Entity Name field or the Entity ID field to identify the entity. 4. In the Begin Date field and the End Date field, specify the date range for the composite history you want to view. This represents the period during which you added or changed the composite. If you leave both dates blank, Eagle Accounting provides a complete history. 5. Click Submit. A list of entities meeting your criteria appears in the Show All tab. See Figure 24.

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Figure 24: List Entity History Panel Show All

6. If you click the STAR Entry Panel tab, you can change your criteria and view new results, or you can click Close to exit. You return to the Eagle STAR main window.

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Chapter 6: Setting Up Entity Lists


This chapter describes how to set up and maintain entity lists, collections of entities that you group together for scheduling purposes.

Topics Covered in This Chapter


Creating an Entity List Changing an Entity List Adding an Entity to an Entity List Listing Entities in an Entity List

Creating an Entity List


An entity list is a collection of entities that you can group together for scheduling purposes. To set up an entity list, create the list and add entities to it. To create an entity list: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity List menu, select Add Entity List. The Add Entity to List panel appears. See Figure 25.

Figure 25: Add Entity List Panel

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3. Complete the fields on the Add Entity to List panel. A description of each option on the Add Entity to List panel follows. Field Tag Description

Entity List Identification Entity Type Entity Name Generate Dummy Entity ID 1105 1164 2290 This locked field displays the entity type, which is LIST. (Required) This field specifies the name of the entity list. This field specifies if Eagle Accounting generates a unique entity identifier for the entity. Options include Yes and No. Note Before you use this field the first time, you must perform the following one-time setup. In the PACE_MASTERDBO.NEXT_INSTANCE table, make an entry for ENTITY_ID. Entity ID Transaction Status Active Status 1163 54 1283 (Required) This field specifies the unique identifier for the entity list. It must not contain any blank spaces. (Required) This field specifies the status of the cash event for the entity list. You must select the default value of Traded. This field identifies the entity list as active or inactive. It is used for reporting purposes only. Options include: Active. Default. Eagle Accounting reports the entity as active. Inactive. Eagle Accounting reports the entity as inactive. Entity Partition Assignment 1334 (Require d) If you use database partitioning, this field specifies the segment of the database where you store the entity list transactions. Entity partitioning is used for strategic high volume clients that require partitioning of the ESTAR database schema. Eagle clients that do not use partitioning can use the default value of 1.

4. Click Submit. You have created an entity list. You are ready to add entities to the list. For details, see Adding an Entity to an Entity List. 5. Click Close. You return to the Eagle STAR main window.

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Changing an Entity List


The Change Entity List panel allows you to change the name of an entity list. To change an entity list: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity List menu, select Change Entity List. The Change Entity List panel appears. See Figure 26.

Figure 26: Change Entity List Panel

3. In the Lookup Entity List section, select the entity list that you want to change. 4. Complete the fields on the Change Entity List panel. A description of each option on the Change Entity List panel follows. Field
Lookup Entity List Entity Name Entity ID Change Entity List Entity Type Entity Name Entity ID Transaction Status 1105 1164 1163 54 This locked field displays the entity type for the entity list, which is LIST. This field specifies the new name of the entity list. This locked field displays the unique identifier for the selected entity list. (Required) This field specifies the status of the cash event for the entity list. You must select the default value of Traded. 2292 2293 This field specifies the name of the entity list you want to change. (Required) This field specifies the unique identifier of the entity list you want to change.

Tag

Description

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Field
Active Status

Tag
1283

Description
This field identifies the entity as active or inactive. It is used for reporting purposes only. Options include: Active. Default. Eagle Accounting reports the entity as active. Inactive. Eagle Accounting reports the entity as inactive.

Entity Partition Assignment

1334

(Required) If you use database partitioning, this field specifies the segment of the database where you store the entity list transactions. Entity partitioning is used for strategic high volume clients that require partitioning of the ESTAR database schema. Eagle clients that do not use partitioning can use the default value of 1.

5. Click Submit. Eagle Accounting saves the changes you made to the entity list. 6. Click Close. You return to the Eagle STAR main window.

Adding an Entity to an Entity List


An entity list is a collection of entities that you can group together for scheduling purposes. To create an entity list, create the entity list and then add one or more entities to it. This procedure assumes you already created the entity list. If not, see Creating an Entity List for details. To add entities to an entity list: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity List menu, select Add Entity to Entity List. The Add Entity to Entity List panel appears. See Figure 27.

Figure 27: Add Entity to Entity List Panel

3. In the Lookup Entity List section, select the entity list for which you want to add entities. 4. In the Lookup Entity section, select the entity you want to add to the entity list. A description of each option on the Add Entity to Entity List panel follows.
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Field
Lookup Entity List Entity List Name Entity List ID Entity List Type Lookup Entity Entity Name Entity ID Entity Type

Tag

Description

1104 1091 1105

This field specifies the name of the entity list for which you are adding entities. (Required) This field specifies the identifier of the entity list for which you are adding entities. This locked field displays the entity type for the entity list, which is LIST.

1164 1163 78

This field specifies the abbreviated name for the entity you are adding to the entity list. (Required) This field specifies the unique identifier of the entity you are adding to the entity list. This locked field specifies the type of entity you are adding to the list.

5. Add additional entities to the entity list using the pane that appears on the bottom of the Add Entity to List panel, as follows: Click the lower pane. Right-click and select Add Rows. Enter the number of rows you want to add on the Add Rows dialog box and click OK. You need to add a row for each additional entity you want to add. Complete the fields on each row you added. 6. Click Submit. You have added one or more entities to the entity list. 7. Click Close. You return to the Eagle STAR main window.

Listing Entities in an Entity List


The List Entities in Entity List panel displays a list of entities associated with a basic entity or mutual fund entity. To list entities associated with an entity list: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity List menu, select List Entities in Entity List. The List Entities in Entity List panel appears. See Figure 28.

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Figure 28: Add Entity to Entity List Panel

3. In the Query Based On field, select one of the following options to identify the entity lists you want to include, and enter any related criteria: All. Allows you to list all entity lists. Entity ID. Allows you to include all entity lists associated with a specified Entity ID or Entity Name. Entity List. Allows you to include all entity lists associated with a specified Entity List Name or Entity List ID. 4. Click Submit. Eagle Accounting displays information about the entity lists that met your criteria in the: Report tab in a report format. See Figure 29. Show All tab in a grid format.

Figure 29: List Entities in Entity List Panel Report

5. If you click the STAR Entry Panel tab, you can change your criteria and view new results, or you can click Close to exit. You return to the Eagle STAR main window.

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Chapter 7: Setting Up Entity Bank Relationships


This chapter describes how to set up and maintain entity bank relationships, which associate entities with custodian banks.

Topics Covered in This Chapter


Adding an Entity Bank Relationship Changing an Entity Bank Relationship Deleting an Entity Bank Relationship Listing an Entity Bank Relationship

Adding an Entity Bank Relationship


The Add Entity Bank Relationship panel allows you to associate a custodian bank with an entity. You can use entity bank relationship data to match and reconcile holdings. For more information, see the Recon Center User Guide. To add an entity bank relationship: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Bank Relationships menu, select Add Entity Bank Relationship. The Add Entity Bank Relationship panel appears. See Figure 30.

Figure 30: Add Entity Bank Relationship Panel 85

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3. Complete the fields on the Add Entity Bank Relationship panel. A description of each option on the Add Entity Bank Relationship panel follows. Field
Lookup Entity Entity ID Entity Name 1163 1164 (Required) This field specifies the unique 8-character alphanumeric identifier of the entity you want to associate with a custodian bank. This field specifies the abbreviated name for the entity you want to associate with a custodian bank.

Tag

Description

Add Entity Bank Relationship DTC Bank ID Interested Party ID Interested Party Account Interested Party ID 2 10671 10672 10673 11791 This field specifies the Depository Trust Corporation's (DTC) unique bank identifier. Maximum length is 30 characters. This field specifies the unique identifier of the interested party. Maximum length is 30 characters. This field specifies the interested party account. Maximum length is 30 characters. This field specifies the unique identifier of a second interested party. You can store a second instance of an interested party for trade matching purposes. Maximum length is 30 characters. This field specifies the second interested party account. (Required) This field specifies the code value used to identify the custodian bank holding the assets. Maximum length is 20 characters. You can set up values for the Custody Bank Code field using the Add Code Value panel for code category Custodian bank and source EAGLE PACE. Custody Bank Name Custody Bank Account Number Custody Bank Sub Account Type 1177 1660 1661 This field specifies the name of the custodian bank. Maximum length is 50 characters. (Required) This field specifies the custodian bank account number for the entity that is held in custody. (Required) This field specifies sub account type assigned by the custodian bank. Options include: Cash. A cash sub account. Short. A short position sub account. Margin. A margin sub account. Non-Security. A non-security sub account. Other. A user-defined sub account. Conversion. A conversion sub account. Bank Account Status 1662 (Required) This field identifies the custodian bank account as active or inactive. Options include: Active. Default. The account is active. Inactive. The account is inactive. Custody Bank Account Name 86 1617 This field specifies the name of the custodian bank account.

Interested Party Account 2 Custody Bank Code

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Chapter 7: Setting Up Entity Bank Relationships

Field
Primary Contact Phone Fax Settlement Method User Date 1-2

Tag
9962 9963 9965 680 1663 1664

Description
This field specifies the name of the person who should be contacted regarding the entity bank relationship. This field specifies phone number of the primary contact. This field specifies the fax number of the primary contact. This field specifies the method of settlement. These fields specify two user defined dates.

User Field 1-2

1665 1666

These fields specify two user defined fields up to 10 characters.

User Float 1-2

1667 1668

These fields specify two user defined fields with a Float format.

4. If you want to add additional entity bank relationships for the entity, use the pane that appears on the bottom of the Add Entity Bank Relationship panel, as follows: Click the lower pane. Right-click and select Add Rows. Enter the number of rows you want to add in the Add Rows dialog box and click OK. You need to add a row for each additional custodian bank you want to associate with the entity. Complete the fields on each row you added. 5. Click Submit. You have associated one or more custodian banks with the selected entity. 6. Click Close. You return to the Eagle STAR main window.

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Changing an Entity Bank Relationship


The Change Entity Bank Relationship panel allows you to change information about an entity bank relationship. To change an entity bank relationship: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Bank Relationships menu, select Change Entity Bank Relationship. The Change Entity Bank Relationship panel appears. See Figure 31.

Figure 31: Change Entity Bank Relationship Panel STAR Entry Tab

3. Complete the fields on the Change Entity Bank Relationship panel. A description of each option on the Change Entity Bank Relationship panel follows. Field Tag Description

Change Entity Bank Relationship Entity ID Entity Name 1163 1164 This field specifies the unique 8-character alphanumeric identifier of the entity with the entity bank relationship you want to change. This field specifies the abbreviated name for the entity.

4. Click Submit. A list of entity bank relationships for the selected entity appears in the Show All tab. See Figure 32.

Figure 32: Change Entity Bank Relationship Panel Show All Tab

5. Select one or more entity bank relationships in the list that you want to change so that a check mark appears in the Select column, and click Change Entity Bank Relationship Records.
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A panel with the entity bank relationships that you selected for change appears. If you selected an entity associated with more than one custodian bank, a row for each entity bank relationship appears in the pane at the bottom of the panel. See Figure 33.

Figure 33: Change Entity Bank Relationship Panel Results

6. Click the row for each entity bank relationship you want to change, and modify the field values. 7. Click Submit. Eagle Accounting saves the changes you made to the entity bank relationships. 8. Click Close. The Change Entity Bank Relationships panel appears. 9. You can continue to change entity bank relationship information, or you can click Close to exit. You return to the Eagle STAR main window.

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Deleting an Entity Bank Relationship


The Delete Entity Bank Relationship panel allows you to delete an entity bank relationship. To delete an entity bank relationship: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Bank Relationships menu, select Delete Entity Bank Relationship. The Delete Entity Bank Relationship panel appears. See Figure 34.

Figure 34: Delete Entity Bank Relationship Panel STAR Entry Panel Tab

3. Complete the fields on the Delete Entity Bank Relationship panel. A description of each option on the Delete Entity Bank Relationship panel follows. Field Tag Description

Delete Entity Bank Relationship Entity ID Entity Name 1163 1164 This field specifies the unique 8-character alphanumeric identifier of the entity with one or more entity bank relationships you want to delete. This field specifies the abbreviated name for the entity.

4. Click Submit. A list of entity bank relationships meeting your criteria appears in the Show All tab. See Figure 35.

Figure 35: Delete Entity Bank Relationship Panel Show All Tab

5. Select one or more rows for each entity bank relationship that you want to delete, so that a check mark appears in the Select column, and click Delete Entity Bank Relationship Records.
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A panel that lists the entity bank relationships you selected for deletion appears. A row for each entity bank relationship you selected appears in the pane at the bottom of the panel. All fields are locked. See Figure 36.

Figure 36: Delete Entity Bank Relationship Panel Results

6. Review the list to ensure that you want to delete all the entity bank relationships displayed, and click Submit. You have deleted the specified entity bank relationships. 7. Click Close. You return to the Eagle STAR main window.

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Listing Entity Bank Relationships


The List Entity Bank Relationships panel allows you to view a list of custodian banks that are associated with an entity. To list entity bank relationships: 1. From the Eagle STAR main window, click the Account category. 2. Under the Entity Bank Relationships menu, select List Entity Bank Relationships. The List Entity Bank Relationships panel appears. See Figure 37.

Figure 37: List Entity Bank Relationship Panel STAR Entry Tab

3. Use the fields on the List Entity Bank Relationships panel to identify criteria for selecting the entity bank relationships you want to view. You can specify criteria for one, multiple, or no fields. A description of each option on the List Entity Bank Relationships panel follows. Field Tag Description

List Entity Bank Relationship Entity ID Entity Name DTC Bank ID Interested Party ID Interested Party Account Custody Bank Code Custody Bank Name 1163 1164 10671 10672 10673 1176 1177 This field specifies the unique 8-character alphanumeric identifier of the entity. This field specifies the abbreviated name for the entity. This field specifies Depository Trust Corporation's (DTC) unique bank identifier. This field specifies the unique identifier of the interested party. This field specifies the interested party account. This field specifies the 2-digit code value used to identify the custodian bank holding the assets. This field specifies the name of the custodian bank.

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Field
Custody Bank Account Number Custody Bank Account Name Settlement Method Custody Bank Sub Account Type

Tag
1660 1617 680 1661

Description
This field specifies the custodian bank account number for the entity that is held in custody. This field specifies the name of the custodian bank account. This field specifies the method of settlement. This field specifies the sub account type assigned by the custody bank. Options include: Cash. A cash sub account. Short. A short position sub account. Margin. A margin sub account. Non-Security. A non-security sub account. Other. A user-defined sub account. Conversion. A conversion sub account.

Bank Account Status

1662

This field identifies the custodian bank account as active or inactive. Options include: Active. Default. The account is active. Inactive. The account is inactive.

4. Click Submit. Eagle Accounting displays information about the entity bank relationships that met your criteria in the: Reports tab in a report format. See Figure 38. Show All tab in a grid format.

Figure 38: List Entity Bank Relationship Panel Report Tab

5. If you click the STAR Entry Panel tab, you can change your criteria and view new results, or you can click Close to exit. You return to the Eagle STAR main window.

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INDEX
Account Base Currency field, 16 Accounting bases
about multiple bases, 39 adding additional basis, 40 defining primary, 13 viewing changes, 65

Accounting Period Frequency field, 19 Accounting periods,adding, 56 Add a Basis to a Portfolio panel, 40 Add Accounting Periods panel, 56 Add Entity Bank Relationship panel, 85 Add Entity Composite panel, 67 Add Entity panel, 11 Add Entity to Composite panel, 70 Add Entity to Entity List panel, 82 Add Entity to List panel, 79 Aggregate composites, 68 Amortization fields, 26 Auto Settle Indicator field, 17 Average cost method, 14 Bank relationships, entity. See Entity bank relationships Basic entities
adding, 11 adding accounting bases, 39 defined, 7 listing, 61 listing history, 63 viewing changes, 65

Cost Method Cash field, 16 Cost Method field, 14 Country of Tax Code field, 16 Country of Tax field, 16 Custodian banks, associating, 85 Delete Entity Bank Relationship panel, 90 Earn Thru Rule Name field, 21 Earning Processing Frequency field, 18 Earnings fields, 26 Entities
adding to composite, 70 adding to entity list, 82 basic, 11 defined, 7 listing, 61 listing history, 63 viewing changes, 65

Entity bank relationships, 85


adding, 85 changing, 88 deleting, 90 listing, 92

Entity lists
adding entities to, 82 changing, 81 creating, 79 listing entities, 83

Entity profiles, 8
creating, 8 using to add entity, 9

Basis, accounting. See Accounting bases Benchmarks, 12 Bifurcation Method field, 21 Calendar Business Days field, 22 Calendar Name field, 20 Caps/floors fields, 37 Change Entity Bank Relationship panel, 88 Change Entity Composite panel, 72 Change Entity List panel, 81 Change Entity panel, 59 Chart of Account field, 18 Composites
adding entities, 70 changing, 72 creating, 67 listing entities in, 76 listing history, 77 removing entities from, 74 types of, 68

Contract Cash Settlement Rule Name field, 17 Contract Settle Indicator field, 17 Control Center
basic entity fields, 30 composite fields, 69 composites, 68

Entity Status field, 18 Fiscal End Date field, 19 Floors/caps fields, 37 Forward fields, 36 Futures fields, 36 GAAP, 13 Identified cost method, 14 IFRS, 13 Inception Date field, 19 Journal details, entity, 65 List Entities in Composite History panel, 77 List Entities in Composite panel, 76 List Entities in Entity List panel, 83 List Entities panel, 61 List Entity Bank Relationships panel, 92 List Entity History panel, 63 Lot Selection Method field, 15 Master fund entities. See Mutual fund entities Month End Date Rule field, 20 Mutual fund entities
defined, 7 listing, 61 listing history, 63 viewing changes, 65

Non Business Day Processing field, 20


94

Index

Options fields, 37 Periods, accounting. See Accounting periods Portfolios, 12, See Entities Primary accounting basis, 13 Private profiles, 9 Process Center fields, 29 Process centers, 7 Profiles, entity, 8 Public profiles, 9 Regulatory Category field, 13 Remove Entity from Composite panel, 74 Retrieving entity profiles, 9 Secondary accounting basis
about, 39

adding, 40

Short Term Price Method field, 19 Stale Factor Processing field, 22 STAR Start Date field, 19 STAR to PACE fields, 28 STAT, 13 Swap Accrual Method field, 22 TBA Cashflow field, 21 Tech Short Eligible Indicator field, 18 URGL Accounting Rule field, 13 USTAX, 13 View Entity Journal Details panel, 65 Wash Sale Inhibit Indicator field, 18

95