EVAs Proposal to

For

Payroll Administration Outsourcing

About Us
EVA has been founded by two prodigy executives with over 15 years of experience with the best of fortune 500 companies, in the fields of Finance & Accounting, HR & Payroll Management. EVA has emerged to be the best-inclass ONE-STOP SHOP for businesses across all verticals around the world. EVAs domain focused and result oriented approach, industry best practices and unique customized services, with top-notch technology, cater to your every specific Payroll need.

Why Choose EVA? - EVAs HR & Payroll Management Advantage End-to-End Customized Services
EVAs world class operational model efficiently manages your entire payroll operations including audit facing and payroll statutory compliance, bringing real meaning to Outsourcing. This helps your organization keep its resources and energies focused on the core aspects of your business. EVAs expertise in tailor making services to best suit your requirements is sure to add value to your business in every aspect.

Expertise Edge - Quality Deliverables

While EVAs recruiting experts, using continually re-engineered top-notch recruiting and staffing models, promise to efficiently manage the entire process, your business reaps the benefits of acquiring proficient employees IN TIME.

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Dedicated Quality Assurance Team

Understanding the gravity of compliance adherence and need for quality deliverables, EVA has a dedicated and qualified team of Chartered Accountants who ensure that all compliance and quality standards are met, policing every aspect of every process. EVA also ensures that your business stays in line with all labor regulations that are amended from time to time. The following is an indicative list of labor regulations that EVA complies with: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Payment of Wages Act PF & Misc Provisions Act Minimum Wages Act Professional Tax Act Maternity Benefit Act Factories Act Shop and Establishment Act Labor Welfare Fund Bonus Act ESI Act Contract Labor Regulation and Abolition Act Other Labor Regulations as applicable

Employee Centric Services

EVAs payroll management services are meticulously crafted to address varying concerns of each of your employees. While your employee-satisfaction lies at the heart of EVAs every activity associated with your business, EVA ensures that your employees have a hassle-free HR & payroll-experience, taking all necessary steps to align your processes with any amendments in the law.

Resource Optimization & Reduced Cycle Times

EVAs Payroll Processing solutions are cost-efficient, time-saving, and highly proficient. This also means that your need for infrastructure and manpower is reduced to a great extent with only a positive effect on you business. EVAs established service strategies guarantee a significant reduction in service delivery/turn-around times.

Data Security Assurance

Data protection, integrity and confidentiality are EVAs top priority. EVA follows industry best data security and integrity measures in the facility. EVA follows complex data encryption and secured file upload and download system for all data exchanges. All employees of EVA are bound by stringent integrity and confidentiality clauses. EVA signs confidentiality clause as part of agreement with your organization.

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Cost Advantage
EVA seeks to add utmost value in all aspects of its commitment to and relationship with your company and employees, including value for money. Your business and employees profitability is of prime importance to us. While EVAs services cost much lesser than standard market rates, our quality-promise is never compromised and unparalleled.

EVAs Scope Of Payroll Administration Services Payroll activities

1. Receipt of pre-payroll input data from the client viz., a. Attendance details b. New employee details c. Deductions other than income tax d. Leave details e. Performance bonus or any other additional allowances f. One-time payments Input verification and preparation for processing Payroll processing, output file generation, post process output validation and quality checks Pay-slip generation Capturing employees yearly tax plan & determination of monthly tax computation Circulate following to company designated official for review & approval: a. Salary Register b. Bank advice c. Other agreed reports (if any) Fund transfer of salaries into bank accounts of employees Web based Employee Self Service

2. 3. 4. 5. 6.

7. 8.

Benefits Administration (reimbursements - travel & others)

1. 2. 3. Collection of supporting documents for reimbursement Vouching as per standard control procedures and company guidelines Reimbursement processing from application validation and quality checks

Year-end Process (in January, every year)

1. 2. 3. 4. 5. Collection of supporting documents of investment from employees Verification & vouching of documents Processing, validating and quality checks Determination of final tax liability of employee and withholding taxes that were short deducted so far from January through March of every year Issuance of Form 16 & 12B

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Full & Final Settlement

1. 2. 3. 4. 5. 6. Input collection from the HR team Collection of exit clearance form to ensure no-dues from the employee Collection & verification of supporting documents of tax investments Generation of F&F statement for payment Settlement or recovery of amount due to/from employee Issuance of Form-16 & 12B

EVAs Regulatory & Compliance Services

RPFC, PT, IT, ESI, S&E Compliance for Payroll
1. 2. 3. 4. 5. Transfer of Monthly PF deduction data to PF Trust books for all the employees on payroll i.e. Monthly Contribution, Loans & Repayment Deductions and Remittance of monthly contributions & deductions of Provident Fund, Profession tax, Income tax and ESI to respective Government authorities Submission of forms / returns at stipulated intervals (monthly, quarterly & annual) to the PF, PT & IT, ESI, S&E authorities Submission of transfer-ins & transfer-outs to RPFC Filing quarterly, semi-annual and annual returns with IT, PF, ESI and S&E departments

EVAs Statutory Compliance Services

1. 2. 3. 4. Statutory Advisory Services Statutory Benefit Administration Statutory Compliance Audit HR & Statutory Due Diligence Audit

Payroll Process Migration Schedule Week 1 to Week 3

1. 2. 3. 4. 5. Study of proposed payroll process Defining mutual roles and responsibilities, control points, timelines, SLAs , PLAs etc. Introduction on templates and data migration process flow Migrate master data on to the payroll application Report templates

Week 4 - Go live

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Deliverables Monthly
Payroll:
1. Receipt of pre-payroll input data from the client viz., a. Attendance details b. New employee details c. Deductions other than income tax d. Leave details e. Performance bonus or any other additional allowances f. One-time payments Input verification and preparation for processing Payroll processing, output file generation, post process output validation and quality checks Pay-slip generation Capturing employees yearly tax plan & determination of monthly tax computation Circulate following to company designated official for review & approval: a. Salary Register b. Bank advice c. Other agreed reports (if any) Fund transfer of salaries into bank accounts of employees Web based Employee Self Service

Quarterly & Semi-Annual

Payroll Compliance:
Form 24q, ESI and S&E return 1. 2. 3. 4.

Year-End
Employee:
Collection of supporting documents of investment from employees Verification & vouching of documents Processing, validating and quality checks Determination of final tax liability of employee and withholding taxes that were short deducted so far from January through March of every year Issuance of Form 16 & 12B

2. 3.

5.

Compliance:
Form 24q, PF, ESI and S&E return

4. 5.

6.

7. 8.

Payroll Reimbursement:
1. 2. 3. Collection of supporting documents for reimbursement Vouching as per standard control procedures and company guidelines Reimbursement processing from application validation and quality checks

Full & Final Settlement:

1. 2. 3. Input collection from the HR team Collection of exit clearance form to ensure no-dues from the employee Collection & verification of supporting documents of tax investments Generation of F&F statement for payment Settlement or recovery of amount due to/from employee Issuance of Form-16 & 12B

4. 5. 6.

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If you have any queries or need any clarification, please do contact me.

Prabhu Nandan
Head-Business Relations D: +91 40 4044 8698 | M: +91 99 1296 1871 | F: +91 91 40 4044 8698 | E: prabhu.nandan@evacorporate.com

204, Eshwari Plaza, Opp. Bakers Inn Nizampet, Hyderabad 500090 +91 99 1296 1871 | partner@evacorporate.com | www.evacorporate.com

EVA Corporate Services Private Limited

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