PROJECT GUIDELINES

PGDM Programme:- Final Project 1. Marks: 200

WHY PROJECT WORK? The purpose of including project report is to provide you an opportunity to investigate a problem applying management concepts in a scientific manner. WHAT IS A PROJECT? A project is a scientific and systematic study of real issue or a problem intended to resolve the problem with application of management concepts and skills. It should entail scientific collection, analysis and interpretation of data leading to valid conclusions.

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Will the implementation of the project bring about an improvement in the present status of an activity and can this improvement be quantified. Quantification may be in terms of money saved, or better utilization of time and man power, better sales performance, higher production etc. Does it have a management principle, framework or model on which data is collected and analyzed?

Is the project idea applicable in other similar situations? In other words, the framework for analysis can be applied to similar problems. While it would have a distinctive application to the specific situation the project would not be so exclusive that its principles have no other applications.

Does the project report take into account factual data which is relevant to the particular situation?

Criteria for Selection of Projects 3 TOPIC AND ORGANISATION This choice will be emerging from your area of interest. You have to take into account the organization you work in and the opportunities you have at your command to generate relevant data. Some illustrative examples are attached. You have to choose an organization. 4 PROJECT OUTLINE Problem definition has to be clear in terms of nature, size and scope of the project. These have to be stated in terms which are quite tangible and specific. DESK WORK Before you start your project carry out a preliminary survey of the available literature on the topic. This study will help you in understanding the problem in depth and aspects which are being investigated. Some studies require the statement of hypothesis. A hypothesis is a tentative diagnosis or solution to a problem. It is based on a cursory observation of the apparent date and adopt provisionally to explain certain events and to guide the investigation of others. The project then would be based on testing the hypothesis to verify or reject it.

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Defining the Problem (Illustration) Title of the project: Cost reduction through materials management. Statement about the problem: This particular topic is chosen because in most of the manufacturing organizations the cost of materials accounts for a sizable portion of the total expenditure and any savings affected in cost of material will have a direct bearing on the profitability of the organization. Objectives and scope of the study: To optimize individual and group efforts for achieving the organization goals efficiently and effectively. To minimize cost of materials in every possible way, without sacrificing the quality aspect at the same time. To maximize overall profitability of the enterprise so as to sustain and grow in a highly competitive environment satisfying the needs of the organization, individuals as well as the society at large stay with a few well as the society at large stay with a few well chosen aspects so that it can be studied and analyzed thoroughly to get a deeper understanding. Trying to cover too much ground may lead to a very superficial analysis which weakens the project. Title: Cost reduction through Materials Management. Statement about the problem Comment You will note that the scope as defined is extremely diffused Optimization of individual and group effort is a human relation oriented problem but this a study in materials. Again to maximize overall profitability of the enterprise material is one of the factors but certainly not all the factors. So what is the problem? Is it one of reducing material cost as defined in the introductory paragraph? Or is it of improving individual and group performance? Each one can independently form a problem for a project You may argue that these are inter-related matters and therefore, cannot be ruled out. You would be right. But while other factors may be included at the managerial decision stage, at the project stage chosen for this project, material costs constitute 40% of the total working capital. The project is aimed at studying means of reducing this cost through more efficient materials management methods. Objectives and Scope of the Study: Identify the major item of material cost through ABC analysis. Identify reactors leading to high inventory and longer turnover period. Devise means of reducing of material cost by taking care of the problem identified through improved procedures, systems and team effort wherever necessary.

METHODOLOGY The quality of your project work will depend upon the methodology you adopt for your study. Methodology in turn depends upon the nature of the project work. The main strength of your report comes form the process earlier mentioned that of collecting, synthesizing and analyzing information. Again, all information, related to the problem needs to be carefully scrutinized to avoid risk of biased analysis. Having once identified which information is relevant and needs to be collected, you will have to define how this will be done. Thus, a case study may require a different approach than a study based on survey. However, where the volume of data is very large a sampling method needs to be adopted.

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Methodology Illustration I Project Title: Corporate Planning: Current Status in India. Methodology: After providing a theoretical underpinning it is intended to review important corporate planning decisions of a selected company. It is also proposed to highlight the role of the Government policies in deciding the course of events the companies are forced to take and economic events which had direct bearing on the corporate planning process in the past. It is decided to analyze a few case studies for successful growth as well as prominent failures. Comments: Unacceptable. Too vague. Need to define framework for generating data. How many companies are under study? Over what length of time-two years, fifty years? Illustration II Project Title: Application of CPM Techniques in Capital Repair Shop: Methodology: List the various activities involved in the repair in consultation with the executing agencies. Estimation of duration of each activity through observations over three months period. Assessment of resources for each activity through analysis of records and interaction with executives of the workshop. Drawing up of a network. Conducting forward pass and backward pass calculations to establish the critical and sub critical activities. Taking into consideration the resources available to various agencies to carry out resources smoothly to arrive at the balanced requirement of resources throughout the repair period. Attempt will also be made to carryout the timecost relationship of activities so as to achieve the minimum possible/optimum duration of the project. Comments: Acceptable

6.2 Sampling: Size and coverage of the population providing data. Good sampling is done through statistical techniques. To refresh from the books mentioned at the end. 6.3 Preparation of a Questionnaire for Collection of Data: A technique that one should learn is the framing of a proper questionnaire. Most books on statistics or research methodology provide guidelines for framing a questionnaire. 6.4 Pilot-testing: a trial run of a questionnaire in finalizing the structure of the questionnaire or the interviews. 6.5 Processing of Data: Tabulation, classification, analysis, interpretation and comparison are essential steps. 6.6 Framework for Analysis: The framework for analyzing the data will be related to your stated objectives hypothesis. Statistical methods can be used for analysis wherever applicable. Methodology of the project must be clearly thought out in as much detail as possible. In the box are given some illustrations of methodology, both acceptable and unacceptable. 6.7 Project Synopsis: Once you have selected a topic defined the problems and outlined the manner of study, you have to prepare the synopsis in the format attached. This synopsis has to be approved. We will get back to you for modifications. The questionnaire should also accompany.

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WRITIING THE REPORT Table of Contents: Also called INDEX, the table should provide the title of ali chapters (with page numbers) major subdivisions and appendices. The table should also indicate the commencing page numbers of the preface, the bibliography, appendices & annexure. Preface and Acknowledgements: in case you owe a special debt to a particular person, you should acknowledge this under the title acknowledgements. Main Report: Your main report should follow the chapter scheme you had indicated in your synopsis. Generally the sequential presentation should be as follows:a. Chapter-I: Introduction of the Problem: This Chapter should provide a background of the problem, and what is proposed to be investigated. The significance of the problem, the objectives and the scope of the study and the contribution and impact your study will make should be elaborated. A brief description of the organization where you have conducted the project should be provided. b. Chapter-II: Theoretical Perspective: This chapter should give an overview of the theoretical concepts related to the problem under study. You should refer to the current status of research in the area and major findings thereof. These should bring out the necessity for a study and the approach you intend to follow. c. Chapter-III: Methodology; this chapter should describe in detail the steps followed in completing the study. If you have done a sample survey, the basis of sampling, its size etc. the sources of primary and secondary data must be stated and the way you have processed the data. d. Chapter-IV, V, VI Onwards: Presentation of the relevant data and analysis and discussion thereon form the main body of the report. As you defined the problem-clearly and definitely, before you start to write the report, decide on the main theme of your report; which of the findings are significant, which are peripheral? Develop your argument logically to build your

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Appendices and Annexure: Appendices are listed alphabetically e.g. Appendix A. Appendix B etc. and contain the tables and data collected for the study. Appendices are placed after the last chapter on summary and conclusions. Annexure are numbered numerically e.g., Annexure I, Annexure II etc. and contain such supporting information which through not collected as primary or secondary data, yet is relevant in discussion and for easy reference. List of References: References can be mentioned at the bottom of the page where these are referred or at the end or each chapter. A third alternative is to list them at the end of the report immediately after the Appendices/Annexure. Bibliography: A bibliography is a list of published sources consulted during the course of project work and normally includes all work listed in the text and text notes. Size of the Project Report: A project report should be covered between 60 to 100 pages (double space). Reviewing and Presentation: While writing and presenting a report, take care of minor matters. A well written and carefully corrected report with well spaced pages with

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proper headings, margins and tables are inviting. Show it to your guide and obtain his comments and suggestions for changes where necessary.

EVALUATION OF THE REPORT The evaluation of the project report is in two phases written report and viva-vice. The project report sent by you is sent to an examiner conversant with the subject matter of the report. The assessment of the report is done on standard criteria.

VIVAVOCE

The viva normally takes the form of elaborating your view points, your findings and overall view of the subject. It provides an opportunity to the examiner to test your knowledge of the subject of the report. It will also give you an opportunity to know any flaw in your report.