Policies and Procedures Manual

for students

Release: 1.2

2010- 2011|Registration and Examinations

Karachi Institute of Economics and Technology

2010- 2011|Registration and Examinations

DISCLAIMER The Institute may amend any existing policies or procedures contained in this manual without notice to students, as well as to adopt new policies and/ or procedures. It is the students responsibility to check with relevant offices to determine whether changes, additions or substitutions, have been made regarding the policies, procedures and related forms contained in this manual.

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Registration & Examination Department

Aamir Siddiqui Deputy Registrar Deputy Director Registration and Examinations
Saqib Khushnood Controller of Examinations & Manager Registration Mumtaz Hussain Assistant Manager Registration & Examination

Copyrights 2010-2011

PAF-Karachi Institute of Economics and Technology

2010- 2011|Registration and Examinations

TABLE OF CONTENTS
1 STUDENT: ADMISSIONS.................................................................8 1.1 ELIGIBILITY...................................................................................................................................8 1.1.1 APTITUDE TEST ..............................................................................................................8 1.1.2 INTERVIEW ......................................................................................................................8 1.2 MERIT LIST CRITERIA....................................................................................................................9 1.3 PROVISIONAL ADMISSION ................................................................................................9 1.4 PROVISIONAL REGISTRATION OF NEW ENTRANTS.....................................................9 1.5 DOCUMENTS REQUIRED......................................................................................................9 1.6 VERIFICATION OF ACADEMIC DOCUMENTS ..............................................................10 1.7 ACADEMIC SCHOLARSHIP................................................................................................10 1.8 RE-ADMISSION............................................................................................................................10 1.9 INITIAL REGISTRATION AT ADMISSIONS...........................................................................................11 2 STUDENT: ACADEMICS.................................................................12 2.1 SEMESTER STRUCTURE.....................................................................................................12 2.2 ATTENDANCE.......................................................................................................................12 2.3 STUDENT COUNSELING..................................................................................................................12 2.4 CLASS ROOM INTERACTION...........................................................................................................13 2.5 STUDENT FEEDBACK.....................................................................................................................13 2.6 REMEDIAL PROGRAMS......................................................................................................13 2.6.1 REMEDIAL ENGLISH .....................................................................................................13 2.6.2 REMEDIAL MATHEMATICS.........................................................................................14 2.7 INTERNSHIP..........................................................................................................................14 2.7.1 PROCEDURE: ...................................................................................................................14 2.8 FINAL PROJECT....................................................................................................................15 2.8.1 PROCEDURE:....................................................................................................................15 3 STUDENT: REGISTRATION AND EXAMINATION................................16 3.1 GRADING SYSTEM..............................................................................................................16 3.1.1 MONTHLY/HOURLY EXAMS.......................................................................................16 3.1.2 MARKS BREAKUP...........................................................................................................16 3.2 FACULTY BOARD AND WARNING, PROBATION AND WITHDRAWAL...................17 3.2.1 COURSE LOAD FOR EXCESSIVE FAILURES.............................................................17 3.3 STUDENT SYLLABUS PROGRESS SHEET ......................................................................17 3.4 REGISTRATION ....................................................................................................................19 3.5 REGISTRATION OF CONTINUING STUDENTS ..............................................................19 3.5.1 SELF REGISTRATION SYSTEM SRS ........................................................................19 3.5.2 SELF REGISTRATION SYSTEM Procedure...............................................................19 3.5.3 ADD/ DROP PROCESS.....................................................................................................20 3.5.4 TRANSFER OF COURSES AND EXEMPTIONS..........................................................21 3.5.5 INTER-CAMPUS REGISTRATION................................................................................22

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3.5.6 CHANGING THE PROGRAM STATUS.........................................................................22 3.5.7 TAKING A SEMESTER OFF. STUDENT SEMESTER STATUS.................................22 3.5.8 TRANSFER FROM ONE PROGRAM TO ANOTHER..................................................22 3.6 MAKE-UP EXAMINATIONS................................................................................................23 3.7 SCRUTINY OF EXAMINATION PAPERS...........................................................................23 3.7.1 PROCEDURE: ...................................................................................................................23 3.8 COMPREHENSIVE EXAM...................................................................................................24 3.9 COMPLETING THE DEGREE REQUIREMENTS...............................................................26 3.10 TRANSCRIPT/DEGREE AWARD PROCEDURE..............................................................26 INTERNAL PROCESSING: .....................................................................................................26 3.11 SCHOLARSHIPS..................................................................................................................28 3.12 CRITERIA FOR NOMINATION.........................................................................................28 3.13 PROCEDURE........................................................................................................................28 3.14 AWARD OF SCHOLARSHIP..............................................................................................29 3.15 PROCEDURE FOR AWARD AND ADJUSTMENT OF SCHOLARSHIPS......................29 3.16 SIBLINGS FEE DISCOUNT POLICY ................................................................................30 4 STUDENT: DISCIPLINE .................................................................31 4.1 USE OF UNFAIR MEANS: CHEATING/PLAGIARISM.....................................................31 POLICY ON CHEATING AND RELATED PUNISHMENTS...............................................31 4.2 STUDENTS DRESS CODE ..................................................................................................32 4.3 INTRODUCTION...................................................................................................................32 4.4 FORMAL OCCASIONS.........................................................................................................32 4.5 ROLE PLAYING / PARTICIPATION...................................................................................32 4.6 DRESS CODE.........................................................................................................................32 5 MISCELLANEOUS ........................................................................33 5.1 SWITCHING TO 4-YEAR BACHELOR DEGREE PROGRAMS........................................33 6 FORMS RELATED TO STUDENTS....................................................34 6.1 AVAILABLE AT PHOTOCOPY SHOP ...................................................................................................34 6.1.1 Course Drop Form .............................................................................................................34 6.1.2 Exemption Form.................................................................................................................34 6.1.3 Inter-Campus Registration Form........................................................................................34 6.1.4 Change of Program Form...................................................................................................34 6.1.5 Semester Off Form..............................................................................................................34 6.1.6 Make-up Examination Form...............................................................................................34 6.1.7 Scrutiny of Examination Form...........................................................................................34 6.1.8 Comprehensive Examination Form....................................................................................34 6.2 AVAILABLE AT REGISTRATION OFFICE............................................................................................34 6.2.1 Degree Awarding Process Form.........................................................................................34 6.3 AVAILABLE AT RECEPTION............................................................................................................34 6.3.1 All Fee Discount Forms......................................................................................................34

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6.3.2 Caution Money Refund Form.............................................................................................34 6.3.3 Transcript Request Form....................................................................................................34 6.3.4 Clearance Form...................................................................................................................34

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1 STUDENT: ADMISSIONS
Admissions are given on merit determined by past academic performance, aptitude test score and interview. The admission schedule and requirements are announced in leading newspapers at least 6-8 weeks in advance of the start of the semester.

PAF KORANGI CREEK CAMPUS:

At the PAF Korangi Creek Campus, new admissions in all programs are offered twice a year in fall and spring semesters commencing from September and January respectively.

CITY CAMPUS:
At City Campus, admissions in all programs are normally available thrice a year in fall, spring and summer semesters commencing from September, January and June, respectively.

1.1

Eligibility

Academic Requirements for Admission: Applicants must have a minimum of 50% marks in the Intermediate board certificate or equivalent A- Level courses or diploma for the Bachelor degree programs (students with A level and American high school pass certificates have to submit equivalency document of IBCC/ related bodies). For BE (Bachelor of Engineering) programs, the applicant must obtain at least 55% marks in Intermediate (Pre-Engineering only) or DAE with minimum 60% as prescribed by PEC (Pakistan Engineering Council). Applicants with A-Level background for BE must have at least three A-Level courses in Math, Physics and Chemistry. Applicants for the Masters degrees must have a minimum of 50% marks in their Bachelors degrees. Applicants for M.Phil level degrees must have 4-year bachelor or equivalent Master degree in the corresponding field. Candidates must submit attested photocopies of required documents at the time of submission of admission form. Candidates may be asked to produce original documents on demand.

1.1.1 APTITUDE TEST

Aptitude test is of approximately 2 hours duration and covers essay, objective and multiple-choice questions. Multiple-choice questions are designed to test English language comprehension, vocabulary and grammar, Mathematics, IQ, and general knowledge.

1.1.2 INTERVIEW
Candidates of Master degree programs who have cleared the aptitude test are called for interview for final selection. The interviewers evaluate the work experience and general knowledge, communication skills and personality of a candidate. Bachelor degree candidates are interviewed on requirement basis.

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1.2

Merit List Criteria

The criteria include weightage for Matriculation, Intermediate, Bachelors and other relevant degrees/certifications. It also includes cutoff for the Aptitude Test (individual sections or overall)

1.3

PROVISIONAL ADMISSION

Candidates who have appeared in the Intermediate or Bachelors examination and are awaiting results, may be admitted provisionally for one semester, according to HEC guidelines, provided other requirements of the degree program are met. Such candidates and their parents are required to fill an undertaking, provided on the application form, acknowledging the provisional status in the first semester of joining. However, if a student fails to pass the examination or scores below the eligibility requirement of the degree program, the admission is cancelled.

1.4

PROVISIONAL REGISTRATION OF NEW ENTRANTS

On finalization of the merit list, selected candidates will be informed by the Office of the Admissions, in writing, at their home address about their selection, along with the registration application form, the fee bill and other necessary instructions for the candidates. The candidates shall be expected to pay the fees by the due date. Registration in the program and in classes shall be confirmed only on payment of the prescribed fees. The facility of payment of fees in installments is normally not applicable to new entrants, but such facility may be provided in exceptional cases with the approval of President, PAF-KIET.

1.5

DOCUMENTS REQUIRED
or A-Levels or equivalent mark

BACHELOR DEGREE PROGRAMS Matric or OLevel and Intermediate sheets/degrees (attested photocopies).

Equivalency document for all foreign degrees from IBCC/related bodies. Attested National ID card or B-Form and Parents NIC copies.

Two passport sized photographs. MASTER AND M.S (M.PHIL) DEGREE PROGRAMS Matric or OLevel and Intermediate or ALevels mark sheets/degrees (attested photocopies). Bachelor and or Master mark sheets/degrees (attested photocopies). Equivalency document for all foreign degrees from IBCC/related bodies. Attested National ID card or B-Form and Parents NIC copies. Two passport sized photographs.

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TRANSFER OF CREDITS
KIET is a chartered institution and accepts credits from all HEC recognized institutions under the following conditions: Only a specified number of courses in a degree program, excluding internship and project courses, will be considered for exemption. No exemption in MS. Credits are only transferred for courses equivalent to those in the PAF-KIET curriculum and the level of these courses must also be same. An authorized committee under special circumstances may only permit exemptions above the specified limit. Applicants may be asked to appear in the exemption test. An orientation program is arranged on the day of the admission test. The orientation program is primarily intended for the parents and guardians of the candidates and is conducted while the candidates are busy in the admission test. The program provides an overview of the academics, admissions, and infrastructure and is conducted by the senior management of the Institute. It provides an opportunity to interact with the administration and heads of the academic departments and is useful for clarifying any concerns or procedural details. The interaction enables a first-hand evaluation of the quality and system of education at PAF-KIET. Candidates finally admitted into the academic colleges are required to appear on a second orientation day for briefings related to academic, administrative and general policy areas. They are given a detailed tour of classrooms, computer labs, engineering labs (BE students only), library and cafeteria.

ORIENTATION

1.6

VERIFICATION OF ACADEMIC DOCUMENTS

The Institute ensures that the academic documents, validating a students eligibility for the program, are sent to the issuing body for verification purpose during the first semester of joining. If document is found unverified, the Institute reserves the rights to immediately cancel the admission of such student.

1.7

ACADEMIC SCHOLARSHIP

Students scoring 75% and above in the Intermediate Board Examination are awarded academic scholarship in the first semester. Two categories of scholarship are available to students based on their academic scores. The two categories are: Students achieving academic score of 80% and above in pre-requisite degree are awarded 100% tuition fee discount in first semester. Students achieving academic score of 75%- 79.9% in pre-requisite degree are awarded 50% tuition fee discount in first semester

1.8

Re-Admission

This policy relates to students who discontinue their studies without formally informing the Institution about their absence. Any Student who fails to register in a semester and remains continuously absent till the starting date of 3rd Hourly, without formally informing the

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Institution in writing about his absence, will have his name struck off from the Institution rolls. The student will not be provided with any official Institute recognition of the successfully undertaken courses until and unless clearance has been completed according to standing procedures. If a student wishes to rejoin subsequently, he may apply to the Dean, who may permit re-admission. Subject to such clearance, complete admission process will have to be undertaken again. Courses and student Registration Number will remain as before.

1.9

Initial Registration at Admissions

The requirements include:

Fee Submission Registration ID Verification of Testimonials Equivalency

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2 STUDENT: ACADEMICS
2.1 SEMESTER STRUCTURE
Academic year consists of Fall and Spring semesters each of approximately 1719 weeks duration, and Summer semester of 8-10 weeks. The schedule of a typical course is designed to ensure 45 hours of faculty -student interaction per semester. Number of sessions for each 3 credit hour course is as follows: Classes having 2 sessions per week: Minimum 30 sessions Classes having 3 sessions per week: Minimum 42 session Classes having 1 session per week: Minimum 14 sessions. Exam and hourly sessions are separate. In regular Spring and Fall semesters, standard workload for full-time students is 5 to 6 courses per semester and for part-time students is 4 to 5 courses.

2.2

ATTENDANCE

Attendance rules are strictly enforced. Any student coming to class after the roll has been called, is marked absent. Students are allowed a specified provision for leaves. The provision varies according to the total number of class sessions per semester. Maximum absences allowed in morning programs in fall and spring semesters is 6. In case a student accumulates more than the stipulated limit of absences his/her name would be struck off from the attendance roll, consequently the student is awarded an R (repeat) in the course. Maximum absences allowed in Evening program or summer semester are 4. In case a student accumulates more than the stipulated limit of absences his/her name would be struck off from the attendance roll, consequently the student is awarded an R (repeat) in the course. Given this provision for absences, there is no need for students to apply for leaves. The Institute expects the students to be mature and responsible and use the provision for leaves prudently. The provision is for emergencies such as sickness, strikes or other mishaps only. The provision is substantial and allows the student to be off for about three weeks, which is typically enough time to deal with most emergencies. It is also expected that the student does not waste the provision for frivolous reasons. The student is responsible for exhausting the provision during the early part of the semester and is then left without the provision when an emergency is encountered.

2.3

Student Counseling

Each college has a student counselor. Students are expected to approach the counselor regarding the courses to be completed, performance, and planning for the future semesters. The counselor is: The point of contact for any coordination matter.

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Provides information about (i) Probation list (ii) Warning list and (iii) Withdrawal. Coordinate course load related issues. Informs students about their academics progress and coordinates other queries. Ensure students take failed courses first before taking advance courses. Processes Add/Drop cases.

2.4
o o

Class Room Interaction

o o o o o o

Course outlines are issued to the students in the first session of the semester. A course outline lists the material to be covered over all the scheduled sessions during the semester. o The number and marks distribution over monthly exams, assignments and final examination to be held are specified. o For project intensive courses a schedule of project deliverables and their deadlines and mark breakups is also specified. Student must come prepared with the assigned reading to each class session. Quizzes are periodically taken to ascertain the preparedness of the student in a given session. Attendance is taken in each class on the attendance sheet. Attendance rules are strictly enforced. Students are encouraged to participate in class. There are specific marks allocated for class participation and formal presentations. Assignments, projects and presentations are given frequently and students are encouraged to refer to reference books, magazines, journals and Internet. The original work of the students is encouraged.

2.5

Student Feedback

The management obtains feedback from the students about their courses each semester. Students rate the courses according to their perception about the quality of instruction. This information is combined with the evaluation of courses by peer faculty and the departmental heads to obtain a consolidated view of the facultys teaching ability. These evaluations greatly help in the development of the faculty and the course contents. The system helps in the improvement of the teaching system. Student feedback is collected through On-Line Teachers Appraisal (OTA) system.

2.6

REMEDIAL PROGRAMS

Based on the aptitude results and later evaluations, a student may be asked to undertake remedial programs in English and/or Mathematics.

2.6.1 REMEDIAL ENGLISH

English communication skills are extremely important from the point of prospective employers interview, and in the development of a successful

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career. There is an extensive English program to ensure that the students meet the minimum requirements of the industry. Remedial English course may be assigned to students based on their aptitude results, performance in English Language courses and comprehensive examination.

2.6.2 REMEDIAL MATHEMATICS

The areas of Mathematics and Statistics are particularly essential in the development of a capable professional ready to deliver in the challenging job market. For any professional irrespective of the discipline of work has to be fully prepared in major areas of Mathematics and Stats to know the essence of numbers and their impact in business.

2.7

INTERNSHIP

Credit Hours: Internship is equivalent to 3 credit hours Prerequisites: Students should have completed 20 courses of their respective programs at the time of starting their internship. Minimum requirement for GPA is 2.5 in their respective previous semester. How ever, there is some flexibility for those students who are in their final semester and are not offered the left over courses due to administrative reasons. Duration: Minimum 6-8 weeks Location: Students can only do internship anywhere in Pakistan or outside Pakistan.

2.7.1 PROCEDURE:
Student has to take approval from the respective College Directors for his/her eligibility based on number of courses completed and GPA, and the form then is submitted to corporate relations department. Corporate relation department will then liaison with the business organizations offering students for the internship. However, students may submit preference of their organizations well in advance. The students are also at liberty to liaison with organization for acceptance for internship. The letter from that organization will be submitted in CRD at least two month in advance. Once students have been assigned to the particular internship will be considered final in any scenario. Students has no right to ask about emoluments, transportation etc by the organization. Students may be interviewed by the organization.

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2.8

FINAL PROJECT

Final projects are a compulsory requirement for masters and bachelor degree programs. Number of final projects and their credit hours varies with the degree program and is given in the prospectus. Final Projects are monitored and supervised by the R&D department. Final Project procedure for applying, registering and fulfilling the requirements may be obtained from the R&D department. Students must follow the deadlines regarding final projects posted on the notice board from time to time. Final Project guidelines and deadlines may be obtained from the R&D department. A final report is a compulsory requirement for Projects. Final Projects require a formal presentation.

2.8.1 PROCEDURE:
Students must follow the procedure for final project as given on the website and as per the notices posted on the notice board from time to time. There are detailed documentation requirements for the Final Project Report that is different for different faculties.

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3 STUDENT: REGISTRATION AND EXAMINATION

3.1 GRADING SYSTEM
Course grades are awarded on the basis of absolute marks scored in each course:
Marks 85 100 78 84 72 77 66 71 60 65 < 60 Grade A B+ B C+ C Fail Grade Points 4.0 3.5 3.0 2.5 2.0 0.0

Grade Point Average (GPA) is calculated as the sum of the products of grade points and credit hours for each course divided by the total number of credit hours completed at the Institute. Final grade is determined by rounding off to the nearest unit. Minimum passing grade in a course is C grade (2.0 points). However, a student must attain at least 2.5 GPA (C+) on aggregate, in order to graduate.

3.1.1 MONTHLY/HOURLY EXAMS

In Spring and Fall semester, students are required to take three hourly exams followed by a final exam for each course. Two out of the three are counted toward the final grade. For Summer term, a mid term exam, instead of three hourly exams, is given to the students followed by a final exam. In addition, students have to take quizzes in the classes and write term reports assigned by their tutor. Students may also be graded on their class participation, presentations, viva-voce or projects, or any other activity prescribed by the teacher.

3.1.2 MARKS BREAKUP

Weight assigned to these exams and other class activities are as follows: Final Examination Hourly Exams (n-1) or One Midterm Quizzes/ Assignments Class participation /Projects/Reports 40 % 30 % 15 % 15 %

If a course requires major project by the students then the weight-age can be adjusted after approval of Academic Council.

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3.2 FACULTY BOARD AND WARNING, PROBATION AND WITHDRAWAL

A faculty board is held at the end of each semester to evaluate the results and take decision about the students whose performance is not up to the mark. Cumulative GPA: Weighted average of grade points of all courses done at PAFKIET. Points are weighted according to the credit hours of each course. CGPA does not include non-credit courses, courses dropped, or courses to be repeated because of the absence rule. Courses failed but passed later are excluded from the computation of the GPA. If a student appears twice or more times in a course, only the highest graded course is counted in the CGPA. Term GPA: Combined GPA of all graded courses in a given term.

3.2.1 COURSE LOAD FOR EXCESSIVE FAILURES

A student is expected to pass the failed courses before taking up new courses. A student with four or more failures must first repeat the failed courses before taking any new courses. WARNING: A student with cumulative GPA between 2.0 and 2.5 is said to be on warning status. Warning Status means that the student is not eligible for the grant of the degree. The student must improve his GPA to 2.5 or above for becoming eligible for the award of degree. PROBATION: A student is on probation in a given semester if the cumulative GPA is less than 2.0 AND Term GPA is also less than 2.0. Probation status means that the student is liable to be dropped from the Institute if the student fails to immediately improve the term GPA to 2.0 or above. A student on probation in two consecutive semesters is dropped from the rolls of the Institute. DROP: A student who is on probation in two consecutive semesters is not allowed to register in subsequent semesters and is dropped from the roll of the Institute.

3.3 STUDENT SYLLABUS PROGRESS SHEET

Students are expected to continually monitor their progress according to the assigned syllabus for their chosen program of studies. All courses mentioned by name in the prospectus for the degree program are compulsory. Student may elect to enroll in the offered electives according to the specialization major. Electives have to be pre-approved. The Institute may prescribe certain substitutes for specified courses as per the demands of the industry, change in syllabus directions etc. Students should plan ahead to pass all the prescribed courses in the syllabus of the relevant program.

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Students are expected to regularly obtain from the registration department their current status regarding the status of fulfillment of the course requirements. After every semester, they need to obtain their grade history and syllabus progress sheet. Students should ensure at the time of their semester registration that all courses that they choose would be counted towards their degree. The institute allows the students to select courses that they like. However, to meet the degree requirements they must ensure that all required courses have been covered. Student should understand the syllabus status report, which lists out for each student: Courses passed by the student Courses in progress in the current semester for which the grade is awaited. Courses yet to be passed by the students and whose prerequisites have been cleared and the student is eligible to enroll Courses that need to be passed but the student cannot enroll because he has not cleared the pre-requisites. Courses in syllabus against which the student has cleared the substitute courses.

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3.4

REGISTRATION

Registration of students in programs and classes is the first step in the management of academic record of students from the time of their admission to graduation or separation from the institute. Registration process must ensure that the record in the database of the institute reflects the actual status of enrollment in the classroom. The process covers the tasks involved, the forms to be used and the responsibility for accomplishment of each task.

3.5

REGISTRATION OF CONTINUING STUDENTS

3.5.1 SELF REGISTRATION SYSTEM SRS

Students shall be expected to register in classes for the next semester strictly in accordance with their syllabi. The procedure for registration of continuing students is outlined hereunder: Registration Department will announce the schedule of registration for continuing students before the third hourly examination, along with the applicable instructions. The class schedule for the next semester shall be prepared by the respective colleges/ departments, and posted on the notice boards well before the final examination of the term to enable students to plan their course work and be prepared for registration in classes scheduled in the next semester. Registration department shall, in collaboration with Directors of Colleges/ Departmental Heads, Manager MIS and Finance manager, make necessary arrangements for Self Registration System, and the students shall be issued their fee bill at least four weeks before the due date for payment. The student will fill the online registration form through *SRS in consultation with the Academic Officer of the college concerned, and collect their fee bill from Registration office window.

3.5.2 SELF REGISTRATION SYSTEM Procedure

1. Your registration number (SNO) is your user name. MIS/ Registration department will provide the password

S.NO

Student must have a user name and password to login. How to Login: a) Enter your student number (SNO) e.g: BB-1-06-9999 b) Enter your password c) Press Login button 2. How to Register: a) Select the desire course(s)/class-id (s) to register. Class day/room/period of the selected course is shown in the schedule box at the bottom. b) Press > button to register/ add in the selected courses Course will move into Registered course Grid. c) Press < button to drop from the selected courses

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3. How to view /get Fee Bill: a) Click on <Fee Bill> tabbed page, then press <calculate fee> button. This action will display total fee amount payable. 4. <EXIT> you must exit the Self Registration application after completion of provisional registration. 5. Get your printed Fee Bill from Registration office window. REMEMBER! SRS will not register in further courses if: A student has reached maximum limit of course credit hours allowed in his/ her program. A student has reached maximum limit of course credit hours allowed on the basis of his/ her last term GPA. Selected class ID has reached its maximum seating capacity. Schedule conflict of class Ids is encountered.

On confirmation of registration, the name of the registrant shall be printed on the class attendance roll (s). Names of students without confirmed registration will not appear on the attendance roll and consequently such students will be counted as absent from class till their registration is confirmed. Attendance rule shall be strictly applied and students must, in their own interest, confirm their registration, by the due date. If they fail to do so, they will be penalized with late payment charges, at the rate of Rupees 100 per day, they will run the risk of being short of attendance on application of the attendance rule, and of losing opportunity to appear in hourly examination. The Institute will consider applications, on prescribed form, for payment of fees in installments, on need basis. In such cases which are approved after due consideration of the need, payment will be accepted in installments. Students must, however, in their own interest settle the matter of payment of their dues and obtain confirmed registration within the due date as otherwise the attendance rule and other penalties will be applicable. If any student (except installment cases) does not obtain confirmed registration up to the first hourly examination, his or her provisional registration shall be cancelled due to the application of attendance rule, e.g., more than six absences from class sessions.

3.5.3 ADD/ DROP PROCESS

On completion of the registration process, students shall not be allowed to add courses but may be, permitted by the Director of the College/ Departmental Head to drop courses within the schedule prescribed in the academic calendar.

PROCEDURE FOR COURSE DROP

No course can be dropped without academic penalty after the date specified in the academic calendar

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Courses with excessive absences will not be entertained for drop applications. In such cases appropriate action will be taken by the Academic Officer

INSTRUCTIONS FOR STUDENTS

Collect Course Drop Form from the Photocopy shop Fill the Form carefully Get signature from Academic Officer Submit Form to Registration Officer Collect receipt of Drop Form from the Registration Officer

REASONS FOR DROP

Upon Departments recommendation Failure in the pre-requisite course Scheduling conflicts Want to switch to another course Others

3.5.4 TRANSFER OF COURSES AND EXEMPTIONS

Transfers of credits and exemptions allows for flexibility in the system so that students do not repeat what they have already learnt. However if students desire to complete extra courses to replace exempted courses they are encouraged to do so. The policy is for students transferring from other universities, and degree awarding institutes who have completed courses relevant to any program offered at PAF-KIET. PAF-KIET is a chartered Institution and accepts credits from all HEC recognized institutions under the following conditions: Courses completed only at accredited and chartered institutes in Pakistan or abroad will be considered for exemption. A 15% of total courses in the program will be considered for exemption for any degree program. Only the Dean and Director Academics PAF-KIET shall authorize exemptions above this limit. Level of the course should be the same i.e. an undergraduate course completed elsewhere does not make one eligible for exemption for graduate course work. The curriculum of the course completed should be similar to the one offered at the institute. However, if the Academic Committee feels that the knowledge of a student needs to be verified the student may be examined. In transfer cases from other institutes, exemption limits remain the same. We may consider transfer or allocation of credits and grades to be transcripts. Course work completed 3 years prior to undertaking a new degree and there is a break in education will not be considered for exemption.

PROCEDURE:
Submit the exemption form complete in all respect to the concerned department through relevant program officer.

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After due consideration and approval of the Academic Committee, the registry will issue exemption certificate. In case of any clarification, the student may be called for interview. The said certificate will be filed in the personal document of the student and notice placed on the notice board by the registry. Under no circumstances the student will miss classes on the assumption that the exemption will be approved. Exemption fee of Rs. 1,000/per course- (Rupees one thousand only) shall be charged to cover overhead expenses. Exemption should be sought before registration in the course. In case the student register in the course; case for exemption should be finalized before the first hourly examination. Courses are offered batch wise; substitute course may not be feasible at times. No tuition fee will be recovered for the courses exempted in a program. Exemption should be applied for, during the first semester only.

3.5.5 INTER-CAMPUS REGISTRATION

Student must obtain prior approval before initiating inter-campus registration. It is expected that the student admitted at the main campus would complete the course requirements at the main campus, and the student admitted at the city campus would complete the requirements at the city campus. In certain cases, students may be allowed to take course in another campus. However, they need to initiate a formal request for this purpose and obtain a prior approval. Please consult the inter-campus registration form for more details.

3.5.6 CHANGING THE PROGRAM STATUS

Student once admitted in a program is considered an Active student till graduation. However, the status change to drop-out or pass-out must be initiated through a proper form. Otherwise, testimonials are with-held.

3.5.7 TAKING A SEMESTER OFF. STUDENT SEMESTER STATUS

All students desirous of opting out from any semester must do so through formal application on the prescribed form. The admission of a student who absents himself from a semester without informing through the prescribed form is cancelled automatically. Reactivation of the student requires approval of the authorities and payment of admission fee.

3.5.8 TRANSFER FROM ONE PROGRAM TO ANOTHER

Transfer is subject to approval from the departmental head. Students must fulfill pre-requisite qualification for desired discipline. For example, in order to get transfer to Bachelor of Engineering (BE), applicant must have pre-engineering courses at intermediate level with minimum 55% marks. Only such course(s) will be considered for transfer, which are also a part of the curriculum of the desired degree.

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3.6 MAKE-UP EXAMINATIONS

End term / mid-term examination is permissible only in case of death of immediate family member (parent / sibling) is regarded as legitimate reason for scheduling a make-up examination. However, the student or someone on his / her behalf must inform Controller of Examination before the exam is held. For make-up examination, a fee of Rs. 1000/- will be charged for each class id. The student concerned shall submit his application on revised make-up examination form issued on February 21, 2007 directly to Controller of Examinations for consideration. If the reasons and conditions for seeking make-up examination are considered acceptable in accordance with the policy, CoER will approve and arrange the make-up examination, the student will pay the make-up examination fee @ Rs. 1000 per paper. Then CoER will announced the result and correct the database record accordingly.

3.7 SCRUTINY OF EXAMINATION PAPERS

Karachi Institute of Economics and Technology believes in openness in regard to grading of the answer papers of the students. The students shall be shown their graded answer sheets for hourly examinations, quizzes, and assignments to provide them the necessary feedback. Students shall also be given the opportunity for scrutiny of their final examination papers, if they so desire, by submitting an application on the prescribed form and payment of Rs. 500 for each final examination paper to be scrutinized.

3.7.1 PROCEDURE:
The applicant shall submit the scrutiny application form directly to Controller of Examinations and Records (CoER). The scrutiny application form shall be submitted on the revised form issued on February 20, 2007. A suitable and relevant faculty member shall be selected by CoER, in consultation with Registrar and assign the task of scrutinizing the paper in such a way that the identity of the student and the scrutinizer and the class instructor is kept confidential. Such scrutinizers may belong to the other campus of KIET or another recognized institution, if required. A committee comprising the assigned Scrutinizer, Controller of Examinations and Director Registration & Examinations will evaluate the result after scrutiny and finalize the result. The decision of the committee shall be final.

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3.8 COMPREHENSIVE EXAM

Passing of the Comprehensive Exam is a mandatory requirement for all students completing their degree programs after Fall 2003. MOTIVATION: To prepare the students for interviews and jobs in the industry To refresh the students concepts in major areas of their discipline. To establish a final output quality control To standardize the level of graduating students RULES: Student must pass at least 4 out of 6 components to pass the exam. Passing of English Proficiency is a compulsory requirement. Students must pass a comprehensive exam at the end of their program of studies to be eligible for the award of degree. Passing the English component of the comprehensive exam is a mandatory requirement. STRUCTURE Comprehensive Exam would test the essential knowledge in areas related to the degree program. Essential knowledge is defined as concepts NOT knowing of which may be considered as criminal by industry professionals.

BBA/MBA
1. Finance 2. Marketing 3. Management 4. Accounting 5. Case Study 6. English Proficiency (compulsory)

MBA-MIS
1. 2. 3. 4. 5. 6. Networking & OS SW development Analysis, Design and DBMS MIS and Software Engineering Financial Accounting English Proficiency (compulsory)

BS
6. Networking & OS 7. SW development 8. Analysis, Design and DBMS 9. MIS and Software Engineering 10.Pure CS (Automata Theory, Data Structures).

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11.English Proficiency (compulsory)

BE
1. 2. 3. 4. 5. 6. Electronics Telecommunication and Networking General Engineering Computer Engineering Quantitative English Proficiency (Compulsory)

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3.9

COMPLETING THE DEGREE REQUIREMENTS

To complete the degree requirements, a student must fulfill the administrative and academic requirements. Students must have passed all the courses prescribed by the syllabus of the relevant program. Must have passed all the compulsory courses and the electives. Meet the Minimum GPA Requirement for Award of Degree. Please note that minimum-passing grade in a course is C grade (2.0 points). However, a student must attain at least 2.5 CGPA (C+) on aggregate, in order to graduate. Meet the internship requirements given in the prospectus for the chosen program. Meet the project requirements given in the prospectus for the chosen program. Pass the comprehensive test. Obtain clearance from all the relevant departments. Follow other procedural requirements on the prescribed form.

3.10 TRANSCRIPT/DEGREE AWARD PROCEDURE

Formulation the strategy and procedure for the award of transcript / degree request form. Student must have completed the required course work, internship(s) and the final year project(s) for his/ her degree program, in accordance with the assigned syllabus. The normal period to complete the due process involves in the issue of the transcript is two months. Student must have cleared all dues of the institute, if any. The degree is normally conferred at convocation and shall be issued after due process, which may take up to one month to complete. In case of urgent requirement the transcript will be provided within 07 days but of Rs. 2000 will be charge for urgent service.

INTERNAL PROCESSING:
Registration office will receive the signed Transcript Application Form from the student and acknowledge to the student for the same issue. Registration Officer will obtain the grade sheet along with assigned student program syllabus from the database and check in detail the work done by the student e.g. (course work, pre-requisites, internships, and the final year projects) against the prescribed student program syllabus. Head of College will verify and sign the student program syllabus. The transcript will be generated after due diligence in checking the students academic record against the requirement for the program concerned. The Registrar & the Dean will both sign and endorse the transcript. INSTRUCTIONS FOR STUDENTS Collect the Transcript Application Form along with Clearance Form.

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Fill out the Transcript Form carefully and then submit to the Registration & Examination Department and collect the acknowledgment with receiving date. Pay the prescribed transcript fee, Rs. 1000 in normal case and Rs. 2000 in urgent case. Obtain clearance from each department as mentioned in the clearance form. Then submit to the Finance Department and collect the acknowledgment. Receive the transcript on given date by submitting clearance form.

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3.11 SCHOLARSHIPS
Scholarship system is designed to motivate brilliant students, encourage hard work and exceptional academic performance. The system provides scholarships to 7% of the total strength of students. The scholarships are divided into two groups of 100% and 50% rebates in tuition fees granted on the basis of academic achievements in PAF-KIET.

3.12 CRITERIA FOR NOMINATION

All students registered in programs exceeding one year are eligible for scholarship. GPA of 3.5 in fall or spring Semester, for which scholarship is to be awarded. The scholarship will be for one semester only. Fresh nominations will be made in the next semester. Students obtaining scholarship in one semester shall be eligible for the same in the next semester. A limited number of scholarships from the overall quota shall be granted ab-initio to exceptional students at the time of admission to attract the cream of students. The number of such scholarships shall be limited to 7% of the total number of new students admitted, as follows: Rebate in Tuition Fees % Of New enrolment

85% 40% 20%

1 2 4

3.13 PROCEDURE
a) Merit list of the students will be prepared by controller of Examinations and put up to the committee for decision. b) The criteria for selection in order of precedence is: i. Minimum GPA 3.5 ii. Minimum term course load shall be 15 credit hours. iii. In Case of tie, GPA will be converted to percentage. iv. In case of a tie in percentage, the CGPA will be compared. c) The awards shall be mentioned in the final transcript of the recipients.

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3.14 AWARD OF SCHOLARSHIP

Number of Scholarships offered will be revised from time to time in accordance with the strength of the student body.

Scholarship Amount 85% Tuition fee 40% Tuition fee 20% Tuition fee Total No of Scholarships

CoMS BBA 1% 2% 4% 7% MBA 1% 2% 4% 7% Total 1% 2% 4% 7%

CoCIS BCS/B S 1% 2% 4% 7%

CoE BE 1% 2% 4% 7%

Grand Total 1% 2% 4% 7%

Note: Students already availing a fee concession shall have the choice of taking / selecting either the fee concession or the scholarship for that semester, which ever give them a advantage.
3.15 PROCEDURE FOR AWARD AND ADJUSTMENT OF SCHOLARSHIPS 1. Reference is made to the existing policies on award of scholarships to the students of PAF-KIET. The salient features of to-date policy on the subject are appended below for information of all concerned: (a) (b) Merit scholarships of 85%, 40% and 20% in tuition fee are offered to 1%, 2% and 4% of student strength respectively based on academic Performance in Spring and Fall Semester. Scholarships are allowed on the basis of 5/6 courses (Minimum 15 Credit Hours) in the semester pertaining to BE, BS/MS(CS)/MCS and BBA/MBA/MS(MS) Programs. However, this condition is reduced to 4 courses (14 Credit Hours) for MBA, BBA, BS and BE 1st semester students. Final list of scholarship holders is to be consolidated as per procedure and issued by Deputy Director R&E duly approved by President PAF-KIET soon after 1st hourly examination of the following semester. Scholarships are to be adjusted by Finance Dept on credit hour basis of award semester and will be restricted to the courses registered in the next semester. This adjustment shall be made in Spring and Fall Semesters. However, the adjustment in summer semester will be allowed for the students of final semester only. To explain; the adjustment will be as follows:

2.

(c) (d)

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Semester for Scholarship FALL SPRING

Result Announced SPRING SUMMER

Scholarship applied (credited) for semester Spring if registered (other wise lapsed) Fall if registered (otherwise lapsed)

(e)

Inter Campus adjustment of scholarships should be made in such a way that the amount of scholarship be adjusted first in the campus where it is earned and remaining in other campus up to the limit of courses mentioned in Para 2(d) above.

All concerned are to note for compliance.

3.16 SIBLINGS FEE DISCOUNT POLICY

Institute grants 25 % concession in tuition fees to such students who have been selected for admission at the Institute and have a real brother or sister at PAFKIET who is paying full fees. Following conditions apply: The application for the concession will be made to Director Administration, PAFKIET on a prescribed Form giving all necessary details, documents and proof of the concerned childrens relationship with the full-fee paying sibling. The children for whom the concession is claimed must be dependent upon parents/ guardians for support. The parents can claim the concession at the beginning of the program of study for such children who qualify for the award under this policy, and the same will remain applicable throughout the program of study, provided the students concerned maintains GPA at 2.75 and above. Should any such student fail to maintain the prescribed academic standing, at any stage of the program, the concession will be withdrawn in the subsequent semester. The concession in the tuition fees will be applicable only as long as one person of the family is paying full fees. Should the full-fee-paying student discontinue his studies at the Institute, for any reason whatsoever, the fee concession shall be withdrawn forthwith. The concession will be available to the siblings of new as well as other students who are already registered at the Institute. The students who are availing the concession in accordance with this policy shall be eligible for award of merit scholarships. The Institute reserves the right to make any changes in this policy at any time for any reason whatsoever.

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4 STUDENT: DISCIPLINE
4.1 USE OF UNFAIR MEANS: CHEATING/PLAGIARISM

Use of unfair means is considered a very serious offense. Students can

be rusticated, suspended or demoted.

Cases of cheating or plagiarism shall be referred to the Examination

Disciplinary Committee shall investigate the matter and recommend necessary action(s). President PAF-KIET shall approve the recommendations made.

Carrying of mobile phones and any other communication device is strictly

prohibited in the examination rooms and shall be confiscated

No student shall be allowed to sit in the examination, 10- minutes after

start of examination.

No student shall be allowed to leave examinations room, earlier than 20-

minutes and 60 minutes after commencement of the Hourly and end-term examinations, respectively.

Rules against cheating and plagiarism shall be strictly enforced. POLICY ON CHEATING AND RELATED PUNISHMENTS Ease implementation of punishments related to cheating during exams. Assign authority at various levels. Ensure standardization in punishment regardless of departmental or

individual bias. Level 1 to be implemented by the invigilator. Controller of Examinations or his authorized representative must be contacted for implementation of punishments related to Level 2. Decisions on Levels 2 to 5 can only be taken by convening the Examination Disciplinary Committee. Controller of Examination is to be informed immediately. He is to then convene the committee consisting of: Director Registration & Examination Director of concerned College Controller of Examinations (Chairperson) (Member) (Member)

The recommendations of the Examination Disciplinary Committee are to be put up to President PAF-KIET for approval.

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4.2 STUDENTS DRESS CODE 4.3 INTRODUCTION

Formalized curricula and extracurricular activities during university life provide students opportunities for some essential skill development and personality grooming. Active participation also prepares students to face real life scenarios and professional challenges not only with confidence but also with better chances of success. Besides preparation on various aspects of an event, appropriate dress for the occasion also plays an important part in the success.

4.4 FORMAL OCCASIONS

Listed below are some occasions that require formal dress to be worn by all the students: Presentations (Project, Term paper, Case study) Seminars / Workshops Exhibitions Guest Speaker Sessions (GSS)

4.5 ROLE PLAYING / PARTICIPATION

All students are required to follow the prescribed dress code on formal occasions while playing the roles of: Master of Ceremonies (MOC) / Anchor Person Presenter / Demonstrator / Moderator / Facilitator Speaker / Introducer / Front Desk Holder / Member Reception Committee Members of various committees organizing Seminars / Workshops / Exhibitions

4.6 DRESS CODE

BOYS: Lounge Suits / Dress pant and shirt, shoes (Black/Brown) Use of necktie (compulsory) Light color and plain dresses would be desirable Casual dresses like T-shirts, Jeans trousers, sandals, Joggers etc. are not allowed Chains, lockets, bracelets etc are not desirable GIRLS: Ladies suiting or combination, Shoes Light color and plain dresses would desirable Casual dresses like T-shirts, jeans trousers, Joggers etc. are not allowed Avoid multicolor or heavily printed dresses Excessive jewelry is not desirable
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5 MISCELLANEOUS
5.1

SWITCHING TO 4-YEAR BACHELOR DEGREE PROGRAMS

Current trends in higher education in Pakistan and the feedback from the industry indicates that it is in the best interest of the students to opt for the professional full length 4-year bachelor degree programs. To facilitate the switch to the 4-year degree programs it is decided that: All morning students of bachelor programs who joined PAF-KIET in Spring 2003 or earlier are allowed to switch from their existing programs to the new higherlevel 4-year bachelor programs in their respective areas i.e. BS (CS) or BBA (4 year) programs. In such cases, the new syllabus of BS (CS) or BBA (4 year) as announced in the Fall 2003 prospectus and consisting of 42 courses + 2 projects + 2 Internships and 138 cumulative credit hours would be applicable to the students making this switch. The new format for BCS (Honors) and BBA (Honors) programs announced in the Fall 2003 prospectus and consisting of 34 courses + 1 project + 1 internship and cumulative 108 credit hours is only applicable to the students joining PAFKIET in Fall 2003 or later. The new format of these programs is not available to students who joined PAF-KIET in Spring 2003 or earlier.

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6 FORMS RELATED TO STUDENTS

6.1 Available at photocopy shop
6.1.1 6.1.2 6.1.3 6.1.4 6.1.5 6.1.6 6.1.7 6.1.8 Course Drop Form Exemption Form Inter-Campus Registration Form Change of Program Form Semester Off Form Make-up Examination Form Scrutiny of Examination Form Comprehensive Examination Form

6.2 Available at Registration Office

6.2.1 Degree Awarding Process Form

6.3 Available at Reception

6.3.1 6.3.2 6.3.3 6.3.4 All Fee Discount Forms Caution Money Refund Form Transcript Request Form Clearance Form

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