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Guidelines
General
Information
Choosing
the
right
venue
for
your
event
is
key
to
its
success.
The
Event
Center
has
several
configurations
and
areas
to
meet
your
specific
needs
and
we
recommend
taking
the
time
to
view/tour
our
venues
to
find
a
venue
that
fits
both
your
vision
and
your
budget.
PUBLIC
EVENTS:
All
booking
inquiries
must
be
made
45
days
prior
to
your
event.
If
your
request
is
not
received
in
that
time
frame
we
may
still
be
able
to
accommodate
your
event,
but
prefer
as
much
notice
as
possible.
We
request
you
fill
out
our
online
request
form
at
www.oaklandvm.com/eventcenter
.
The
more
information
you
are
able
to
provide,
the
better
we
will
be
able
to
assist
you
with
estimates
for
your
venue
and
equipment
rentals.
When
possible,
we
ask
that
you
provide
us
with
alternate
dates
for
your
event
so
that
we
can
do
our
best
to
accommodate
you.
Venue
rental
contracts,
payments
and
insurance
policies
must
be
received
4
weeks
prior
to
your
event.
Please
find
further
information
regarding
these
policies
on
the
following
pages.
Contract:
In
order
for
Oakland
Venue
Management
to
properly
construct
your
contract,
we
will
need
you
to
provide
the
information
requested
below:
Load
in
Time:
Load-in
time
should
be
used
for
setting
up
(decorations,
equipment,
catering,
additional
prepping
and
preparing
for
sound
check).
Event
Time:
This
will
include
when
guests
are
expected
to
arrive,
when
the
event
begins
and
the
time
it
will
end.
Your
event
is
considered
over
when
all
guest
have
left
the
designated
space.
Load-out
Time:
Load-out
time
typically
equals
half
of
your
set
up
time.
This
includes
the
removal
of
all
decorations,
equipment
and
vendors
from
the
venue.
Proper Contact information for the client signing the Venue Contract: Full Name: Company or Organization: Mailing Address: Phone Number: Alternative Phone Number: Email: Fax Number: Signed contract should be returned along with your insurance policy, security deposit and venue payment no later then 2 weeks prior to your event. Insurance Requirements: 1. INSURANCE. USER and USERS vendors that are performing work or providing services for the Event shall maintain in full force and effect throughout the Event Dates, the following policies of insurance written by insurance companies satisfactory to MANAGER. Failure to comply with the insurance requirements below may result in your event being canceled. It is the USERs responsibility to ensure all of their vendors are in compliancy with these requirements. (a) Workers Compensation Insurance. Workers Compensation Insurance in an amount required by the laws of the state in which the Building is located and Employers Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit for all damages arising from each accident or occupational disease. (b) Commercial General Liability Insurance. Commercial General Liability Insurance written on an occurrence and not a claims-made basis in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit. (c) Automobile Liability Insurance. A policy of comprehensive automobile liability insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit covering all owned, non-owned, leased and hired vehicles used in connection with the Event. (d) Excess Liability Insurance. Excess Liability Insurance (Umbrella form) in the minimum amount of $1,000,000 combined single limit written on an occurrence basis covering both bodily injury and property damage. (e) Liquor Liability Insurance. If alcohol is served or distributed in connection with the Event, USER or its vendors shall provide Liquor Liability and/or host liquor liability coverage with limits of no less than $1,000,000 on a combined single limit basis. (f) Certificates of Insurance; Additional Insured. USER shall promptly deliver certificates of insurance evidencing the coverages required hereunder (together with a copy
of the underlying policy, if requested by MANAGER). USER shall name the following parties as Additional Insureds on each of its insurance policies. USER agrees also to include such Additional Insureds as MANAGER shall require from time to time. (g) Certificate Holder. The Certificate Holder shall be listed as SIC-LAKESIDE DR LLC, 300 LAKESIDE DR, OAKLAND CA, 94612 STE 130 and OAKLAND VENUE MANAGEMENT INC, 527 22ND ST OAKLAND CA, 94612. (h) Miscellaneous. Each policy to provide that it will not be cancelled or materially altered without thirty (30) days advance written notice at the address specified in Paragraph 8(f) above. Venue Payments USAGE FEES AND ADDITIONAL CHARGES. Venue Rental Fee: The Venue fee that will be determined based on your event should be paid no later than 30 business days prior to the Commencement Date and submitted along with your contract. Accepted forms of payment include cashiers check, money order, or other specified form of payment specified by MANAGER. Additional Charges. In addition to the venue fee, you shall pay to manager any and all additional costs incurred as a result of or in connection with the event, including but not limited to, costs for Building Security or Engineering personnel, Building services, including electrical, heating, ventilation, air conditioning, supplemental janitorial staff and parking, and repairs to the Building due to damage caused as a result of the Event (collectively, Additional Charges). Outstanding Fees and Charges: All outstanding fees and charges shall be payable to manager in the form of a cashiers check, money order, or other acceptable form, no later than 30 business days from receipt of invoice or notice from manager. MANAGEMENT COMPANY: Oakland Venue Management 527 22nd St Oakland CA, 94612, Phone: 510.834.3575, Email: Booking@oaklandvm.com