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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL


Tuesday, April 17, 2012 City Council Chambers, 225 Park Street, Lakeport, California 95453
Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

I. II. III. IV.

WORKSHOP: CALL TO ORDER & ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Urgency Items:

5:00 p.m. Budget Priority Setting Workshop 6:00 p.m.

Move to accept agenda as posted, or move to add or delete items. To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the Agenda being posted.
The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

V.

CONSENT AGENDA:

A. B. C. VI.

Ordinances: Minutes: Application No. 2012-011

Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve minutes of the regular City Council meeting of April 3, 2012. Approve Application 2012-011 for the Lakeport Yacht Club for its annual Regatta on April 20-22, 2012.

PUBLIC PRESENTATIONS/REQUESTS: A. Citizen Input:


Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonights agenda. Persons wishing to address the City Council are required to complete a Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not required, please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. C. VII.

South Main Street Annexation Pavement Management Program

Presentation by City Manager regarding South Main Street annexation. Presentation by Phil Dow regarding the Lakeport Pavement Management Program.

COUNCIL BUSINESS: A. Community Development Director: 1. Provision of City Water Outside of the City Limits B. City Manager: 1. Solid Waste Advisory Committee 2. Oversight Board Meeting Appoint two members to serve on the Lakeport Solid Waste Advisory Committee. Update on Oversight Board meetings. Consider staff report regarding the provision of City water outside of the City limits.

VIII.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports, if any: Pursuant to Government Code 54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport, Lakeport City Council (Lake County Superior Court Case No. CV410232); Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Lakeport Police Officers Association; Negotiators: City Attorney and Administrative Services Director;

IX.

CLOSED SESSION:

City Council and Lakeport Redevelopment Agency Agenda of April 17, 2012

Page 2

Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Unrepresented Employees; Negotiator: City Manager Pursuant to Government Code 54956.9(c), Anticipated Litigation, one case. X. XI. REPORT FROM CLOSED SESSION: ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website, www.cityoflakeport.com, subject to staffs ability to post the documents before the meeting.

In compliance with the Americans with Disabilities Act, the City of Lakeport will make available to members of the public any special assistance necessary to participate in this
meeting. The public should contact the City Clerks Office at (707) 263-5615 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

_______________________________________ Janel M. Chapman, City Clerk

MINUTES
LAKEPORT CITY COUNCIL REGULAR MEETING
April 3, 2012
I. CALL TO ORDER: ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Mayor Mattina called the regular meeting of the City Council of the City of Lakeport to order at 6:00 p.m. with Council Members Roy Parmentier, Robert Rumfelt, Suzanne Lyons, and Tom Engstrom present. The Pledge of Allegiance was led by Utilities Superintendent Brannigan. A motion was made by Council Member Parmentier seconded by Council Member Rumfelt, and unanimously carried by voice vote to accept the agenda as presented.

II. III.

IV.

CONSENT AGENDA: A. B. C. D. Ordinances: Warrants: Minutes: Application No. 2012-010 Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve warrant registers from March 19, 2012, and March 29, 2012. Approve minutes of the regular City Council meeting of March 20, 2012, and the special City Council meeting of March 23, 2012. Approve Application 2012-010 for DOSECC, Inc., to utilize Third Street boat ramp to assemble and launch a core drilling platform with staff recommendations. A motion was made by Council Member Rumfelt, seconded by Council Member Engstrom, and unanimously carried by voice vote to approve the Consent Agenda as presented.

Vote on Consent Agenda

V.

PUBLIC PRESENTATIONS/ REQUESTS: A. Citizen Input There was no citizen input.

VI.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports: Council Member Rumfelt reported that a student from Clear Lake High School has won the first three steps of the Lions speaker contest and will be going to Napa for the next step. Council Member Parmentier added that he would like to address insurance for Council members at a future meeting. He also reported that APC will be meeting here next week. Council Member Lyons reported that CLAS will meet tomorrow to work on their report to the Board of Supervisors next week. She also reported that she met with Utilities Superintendent Brannigan regarding the Municipal Service Review and reported that a lot of information is really out of date. Council Member Engstrom reported that he, Council Member Lyons, and City Manager Silveira helped out at the Lakeport Main Street Association volunteer appreciation night. Mayor Mattina reported that the Oversight Board will hold its first meeting here tomorrow.

VII.

CLOSED SESSION:

The meeting was adjourned to a closed session at 6:09 p.m. pursuant to Government Code 54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport, Lakeport City Council (Lake County Superior Court Case No. CV410232); Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Lakeport Police Officers Association; Negotiators: City Attorney and Administrative Services Director

Minutes of the Lakeport City Council and Redevelopment Agency Meeting of April 3, 2012

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VIII. IX. ATTEST

REPORT FROM CLOSED SESSION: ADJOURNMENT:

The meeting reconvened to open session at 6:40 p.m. Staff was given direction. Mayor Mattina adjourned the meeting at 6:41 p.m. APPROVED

____________________________________ JANEL M. CHAPMAN, City Clerk

___________________________________________ STACEY MATTINA, Mayor

From: To: Subject: Date:

Lori Price Janel Chapman RE: Application No. 2012-011 - Lakeport Yacht Club Thursday, April 05, 2012 3:44:44 PM

Oops just saw I didnt respond to this Thank you for the opportunity to comment on this event. After reviewing the above subject application, it does not appear that this event will impact county roads. Public works has no conditions or comments for this event. Sincerely, Lori Price Secretary III Lake County Department of Public Works 255 N. Forbes Street, Rm 309 Lakeport, CA 95453 (707) 263-2341 lorip@co.lake.ca.us
From: Janel Chapman [mailto:jchapman@cityoflakeport.com] Sent: Tuesday, April 03, 2012 10:23 AM To: abritton@cityoflakeport.com; Barbara Loveless; Dale Stoebe; Ellen Dills; Jason Ferguson; Kevin Odom; Lori Price; brasmussen@lakeportpolice.org; dbuffalo@cityoflakeport.com; dgrider@cityoflakeport.com; Kelly Buendia (kbuenda@cityoflakeport.com); Margaret Silveira; Mark Brannigan; rknoll@cityoflakeport.com; sharter@cityoflakeport.com; sbrookes@cityoflakeport.com Subject: Application No. 2012-011 - Lakeport Yacht Club

Attachedforyourreview/commentisApplicationNo.2012-011forthe LakeportYachtClubsAnnualRegatta.ThiswillbeconsideredbytheCity CouncilattheirmeetingofApril17,2012.Pleasehaveanycommentstome by5:00p.m.onWednesday,April11,2012.Thankyou!

Janel Chapman
City Clerk City of Lakeport 225 Park Street Lakeport, CA 95453 (707) 263-5615, Ext. 12

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Provision of City Water Outside of the City Limits MEETING DATE: 04/17/2012 SUBMITTED BY: Richard Knoll, Community Development Director PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: The Council is being asked to consider a report regarding the City policy of extending water service outside the city limits. BACKGROUND: A request has been made for a staff report to provide background information as to the city policy regarding the provision of water service outside of the City limits. DISCUSSION: The City of Lakeport, as an autonomous unit of California local government, has for many years implemented a plan for the provision a water service, adopted operational policies for the provision of City water utilities and services, and defined the water service area. These plans and policies are based on a number of factors including, but not limited to, the agreement with the Yolo County Flood Control and Irrigation District. The service area for the provision of City of Lakeport water is within the City Limits. The City of Lakeport, like any other provider of municipal utilities, has a need to have logistical and operational control of its utility system. The City, in defining its service area, applying its operational policies, and managing its water system consistent with the water system master plan and the General Plan, is achieving cost and logistical control of the system, which is simply good city management. It is the City's prerogative to define its policies for the operation and management of its water system consistent with its budget and policies for growth and development. The city applies the policy of controlling the extension of city water service outside the city limits in various ways. Because of the lack of well water supply or because of poor well water quality in areas on the City's periphery, there have been many requests made by property owners for water service outside the city limits. These requests are reviewed by staff and direction provided to the property owners as to the feasibility of annexation and the provision of water. A number of factors are considered in making these recommendations including the need for more land in the city, the existing land use patterns, conformance with the Lakeport General Plan, conformance with the water and sewer master plans, zoning, the availability of other services and utilities, the proposed capital and operational costs, and the environmental and political issues involved. Likewise, the City engages in a similar but often more complex analysis of conditions when considering a proposed annexation. The policy of extending city water outside the city limits only upon annexation is a

Meeting Date: 04/17/2012

Page 1

Agenda Item #VII.A.1.

planning and city management tool used to determine if and when the annexation of land to the city is cost effective, feasible, or necessary. It allows the City to control capital and operational expenses and to have control over the timing of growth and expansion of the city limits and the water system in a logical and systematic way. The policy of controlling and planning the extension of city utilities outside of the city limits is also considered to be standard operating procedure for many cities across the country. OPTIONS: Accept staff report as presented. FISCAL IMPACT: None $ Account Number: Comments:

SUGGESTED MOTIONS: Move to accept the staff report as presented.

Attachments:

Meeting Date: 04/17/2012

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Agenda Item #VII.A.1.

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Formation of the Lakeport Solid Waste Advisory Committee SUBMITTED BY: Mark Brannigan, Director of Utilities PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 04/17/2012

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to nominate two members to serve on a Solid Waste Committee that reviews existing contract language and requested/proposed changes for full Council consideration. BACKGROUND: On January 1, 2004, the Lakeport City Council entered into a contract with Lakeport Disposal, Inc., for the collection, transportation, and disposal of garbage, refuse, rubbish, and recycling materials in the City of Lakeport. Since the adoption of this contract through Resolution No. 2152 (2003), two draft amendments and a summary matrix of issues with proposed resolutions were negotiated between the City and Lakeport Disposal but never formally adopted by City Council. The first amendment was drafted in November 2006 and looked to modify Yard Waste and Franchise Fees. In 2008 a discussion summary matrix was developed which identified a series of issues and made recommendations to resolve them. A second amendment was drafted in December 2009 and looked to modify the Initial Extension Period, Gratis Service, and Audit. DISCUSSION: A meeting was held with Lakeport Disposal and City staff on March 7, 2012, to compare contract requirements to current operations and to discuss possible contract amendments requested by Lakeport Disposal. As a result of this meeting it was determined that the formation of a Solid Waste Advisory Committee with two Council Members would be appropriate to: 1. Review current operations and compare them to Resolution No. 2152 (2003) so that an amendment can be drafted and brought to Council for consideration. 2. Review Lakeport Disposals request to assist them in the billing function for commercial businesses and to extend the term of the agreement an additional five years to secure the funding needed to replace their aging trash collection vehicles. Amending the agreement to accurately reflect the intent of past negotiations with current operations is needed to properly administer the contract and for Lakeport Disposal to be clear on the requirements for which they are measured upon. In addition, Lakeport Disposal is requesting additional contract amendments to be brought to City Council for consideration. OPTIONS: Staff is looking for two Council members to serve on the advisory committee. Mayor Mattina is currently appointed as the liaison to the County of Lake Solid Waste Management Task Force and would be a good
Meeting Date: 04/17/2012 Page 1 Agenda Item #VII.B.1.

fit for the Lakeport Solid Waste Advisory Committee. The appointment of Mayor Mattina along with a Council person who has experience or interest in this activity is preferred. Request two City Council members to volunteer as representatives on the Lakeport Solid Waste Advisory Committee. FISCAL IMPACT: None Comments: SUGGESTED MOTIONS: Move to appoint Mayor Mattina and Council Member ________ to serve on the Lakeport Solid Waste Advisory Committee. Move to appoint Council Members _________ and _______ to serve on the Lakeport Solid Waste Advisory Committee. $ Account Number:

Attachments:

Meeting Date: 04/17/2012

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Agenda Item #VII.B.1.