LORMA Colleges APPENDIX A Letter to the Chief of Hospital

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LORMA Colleges APPENDIX B Interview Guide 1. What is your job title? 2. How long have you been in the position? 3. What are your major roles in the hospital? 4. What is the total number of medical and administrative staff? 5. How many patients visit the hospital daily? 6. How many patient medical records are currently stored in your filing cabinet? How many employee patients? 7. What are the problems encountered during data storage? 8. Is there enough space for storage of data? 9. How do you store data? Manually? Electronically? 10. During data storage, what are the problems you encounter? 11. Is the hospital ready to adopt a new system to further improve the whole process? 12. What are your recommendations in solving the problem on data storage? 13. What are the steps that you need to access the medical records? 14. How 15. In much time do you data, give are to the access needed the data medical easily records? accessing the accessed?

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LORMA Colleges APPENDIX C Sample Existing Forms

Patient Record Form

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LORMA Colleges

Therapeutic Sheet

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LORMA Colleges

Clinical Face Sheet

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LORMA Colleges

History and Physical Examination Form

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LORMA Colleges

Doctors Orders Form

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LORMA Colleges

Progress Notes Sheet

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LORMA Colleges

Nurses Notes Form

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LORMA Colleges

IVF Consumption Form

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LORMA Colleges

Billing Statement Form

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LORMA Colleges APPENDIX D Data Dictionary Table 1 Structure table for tbladmission Field Name PK: aid int number Patient identification FK: pid FK: rid bednumber roomno service int number int int number int varchar the admitted patient Contains the status data of status varchar the admitted patient Contains the date of dateadmitted date admission of the patient Room identification number Contains the service data of Record identification number Bed number identification Type Description Admission identification

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LORMA Colleges Table 2 Structure table for tblbed Field Name PK: bid bednumber int int number Room number identification roomno int number Patients identification FK: pid FK: rid FK: aid int number int int number Contains the status data of status varchar the bed Contains the priceperday priceperday decimal data of the bed Contains the date when the dateadmitted date bed is used Record identification number Admission identification Type Description Bed identification number Bed number identification

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LORMA Colleges Table 3 Structure table for tblclinicalface Field Name PK: cfid int identification number Patient identification FK: pid int number Admission identification FK: aid int number Record identification FK: rid int number Contains the category data category varchar of the patient Contains the name of the nameofnextkin varchar next kin of the patient Contains the relationship relationshipkin varchar data of the patient to the next kin Contains the address data addresskin varchar of the next kin Shows the date the patient dateadmitted timeadmitted datetime is admitted varchar Shows the time the patient Type Description Clinical Face

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LORMA Colleges admitted Shows the date the patient datedischarged date is discharged Shows the time the patient timedischarged varchar is discharged Shows the number of noofhosdays varchar hospital days the patient stayed in the hospital Contains the service or servicedept varchar department data Contains the ward data of ward varchar the patient Contains the service or servicedept2 varchar department data of the doctor Doctors identification did int number Contains the admitting admittingdiagnosis text diagnosis of the patient Contains the wb data of the wb varchar patient Contains the imp data of imp varchar the patient

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LORMA Colleges Contains the unmp data of unmp varchar the patient Contains the exp data of exp varchar the patient Contains the ref data of ref varchar the patient Contains the trans data of trans varchar the patient Contains the hama data of hama varchar the patient Contains the abs data of abs varchar the patient Contains the others data of others varchar the patient Displays the Admitting admittingphysician varchar Physician who checked the patient Displays the Admitting admittingclerk varchar Clerk who checked the patient Contains the disposition disposition finaldiagnosis varchar data of the patient text Contains the final

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LORMA Colleges diagnosis data of the patient Contains the complications complications text data of the patient Contains the surgical done surgicaldone text data to the patient Contains the pathological pathologicalreport text report data of the patient Displays the resident-inresidentincharge varchar charge who checked the patient Displays the Medical medicalspecialist varchar Specialist who checked the patient Displays the Senior seniorresidenthead varchar Resident or Head who checked the patient Displays the person who persondischarged varchar discharged the patient Displays the date and time dateaddedform datetime the form was added to the database

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LORMA Colleges Table 4 Structure table for tbldoctors Field Name PK: did int number Contains the first name of firstname varchar the doctor Contains the middlename of middlename varchar the doctor Contains the lastname of lastname varchar the doctor Contains the title of the title varchar doctor Contains the specialization varchar specialization data of the doctor Contains the position of position varchar the doctor Contains the address data address varchar of the doctor Contains the contact data contact duty varchar of the doctor varchar Contains the duty data of Type Description Doctors identification

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LORMA Colleges the doctor Contains the professional professionalfee int fee data of the doctor Contains the date when the dateleave date doctor is on leave Contains the date and time dateregistered datetime it was registered in the database

Table 5 Structure table for tbldoctorsattended Field Name PK: daid int identfication number Patients identification FK: pid int number Record identification FK: rid int number Doctors identification FK: did int number Contains the task of the task varchar doctor who attended the patient Type Description Doctors attended

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LORMA Colleges Contains the date and time datetimeadded datetime it was registered in the database

Table 6 Structure table for tbldoctorsorder Field Name PK: oid int identification number Patients identification FK: pid int number Record identification FK: rid int number Admission identification FK: aid int number Contains the doctors order doctorsorder text data Contains the order carried ordercarried varchar data Contains the date and time datetimeordered datetime it was ordered Type Description Doctors Order

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LORMA Colleges Table 7 Structure table for tblhistoryphysical Field Name PK: hid Data Type int identification number Records identification FK: rid int number Patient identification FK: pid int number Admission identification FK: aid int number Contains the complaint complaint text data Contains the present presentillness fcancer ftb fhypertension fmental fblooddys heartdisease text illness of the patient varchar varchar varchar fhypertension data varchar varchar data varchar Contains the heartdisease Contains the fmental data Contains the fblooddys Contains the fcancer data Contains the ftb data Contains the Description History and Physical

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LORMA Colleges data Contains the fdiabetes fdiabetes varchar data Contains the fallergies fallergies varchar data Contains the familyplanning varchar familyplanning data Contains the general genapp text appearance data of the patient Contains the skin data of skin text the patient Contains the head bent headbent text data of the patient Contains the neck and necklymph text lymph data of the patient Contains the chest and chestbreast text breast data of the patient Contains the heart rate hrate varchar data of the patient Contains the blood Bp varchar pressure data of the

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LORMA Colleges patient Contains the respiratory rrate varchar rate data of the patient Contains the stomach data stomach varchar of the patient Contains the liver data liver varchar of the patient Contains the gallbladder gallbladder varchar data of the patient Contains the spleen data spleen varchar of the patient Contains the condition of kidneyblad text kidney and bladder of the patient Contains the condition of genitalia text the genitals of the patient Contains the condition of spine text the spine of the patient Contains the neurological neurological text data of the patient Contains the admitting admitimpre text impression of the patient

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LORMA Colleges Contains the identification number of FK: doctor int the doctor who examined the patient Contains the date and dateadded datetime time it was added into the database

Table 8 Structure table for tblivfconsumption Field Name PK: cid int identification number Patient identification FK: pid int number Record identification FK: rid int number Admission identification FK: aid int number Contains the date when the datestarted date IVF consumption started Contains the shift when the shift varchar IVF consumption started Type Description IVF Consumption

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LORMA Colleges Contains the time when the timestarted varchar IVF consumption started Contains the IVF name or BT ivfbt varchar name consumed by the patient Contains the date when the dateconsumed date IVF was consumed Contains the time when the timeconsumed varchar IVF was consumed

Table 9 Structure table for tbllogins Field Name PK: lid FK: uid browser int identification number int varchar by the user Contains the operating os varchar system used by the user Contains the date and time login datetime the user logged in User identification number Contains the browser used Type Description Login Details

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LORMA Colleges Table 10 Structure table for tblnursenotes Field Name PK: nid int number Patient identification FK: pid int number Record identification FK: rid int number Admission identification FK: aid int number Contains the date and time datetimeadded Datetime the note is added Contains the nurse notes nursenotes Text data Type Description Nurse Notes identification

Table 11 Structure table for tblpastillness Field Name PK: iid FK: pid int identification number int Patient identification Type Description Past Illness

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LORMA Colleges number Record identification FK: rid int number History and Physical FK: hid int identification number Admission identification FK: aid int number Contains measles data of measles varchar the patient Contains the TB data of tb varchar the patient Contains the malaria data malaria varchar of the patient Contains the arthritis arthritis varchar data of the patient Contains the syphilis data syphillis varchar of the patient Contains the drug data of drugs varchar the patient Contains the mumps data of mumps varchar the patient Contains the asthma data asthma varchar of the patient

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LORMA Colleges Contains the rheumatic rheumatic varchar data of the patient Contains the typhoid data typhoid varchar of the patient Contains the diarrhea data diarrhea varchar of the patient Contains the alcoholism alcoholism varchar data of the patient Contains the mental data mental varchar of the patient Contains the diabetes data diabetes varchar of the patient Contains the cancer data cancer varchar of the patient Contains the hypertension hypertension varchar data of the patient Contains the blooddys data blooddys varchar of the patient Contains the allergies allergies varchar data of the patient Contains the others data others previousop varchar of the patient varchar Contains the previous

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LORMA Colleges operation data of the patient Contains the children data children varchar of the patient Contains the date and time dateadded datetime the data was added to the database

Table 12 Structure table for tblpatientbills Field Name PK: pbid int identification number Patient Identification FK: pid int Number Record Identification FK: rid int Number Admission Identification FK: aid int Number Contains the membership membership varchar data of the patient Contains the billing billingnumber int number of the billing Type Description Patient Bill

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LORMA Colleges statement of the patient Contains the nurse on duty nurseonduty varchar while patient is being discharged Contains the final finaldiagnosis varchar diagnosis data of the patient Contains the drugsandmedicines decimal drugsandmedicines data of the billing statement Contains the supplies data supplies decimal of the billing statement Contains the laboratory laboratory decimal data of the billing statement Contains the xray data of xray decimal the billing statement Contains the ultrasound ultrasound decimal data of the billing statement Contains the ecg data of ecg oxygen decimal the billing statement decimal Contains the oxygen data

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LORMA Colleges of the billing statement Contains the accomsubs accomsubs decimal data of the billing statement Contains the professional professionalfee decimal fee data of the billing statement Contains the orfeedrfee of orfeedrfee decimal the billing statement Contains the admissionfee admissionfee decimal data of the billing statement Contains the wardservice wardservice decimal data of the billing statement Contains the nebfee data nebfee decimal of the billing statement Contains the ambulancefee ambulancefee decimal data of the billing statement Contains the phdrugsandmedicines decimal phdrugsandmedicines data of the billing statement

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LORMA Colleges Contains the phsupplies phsupplies decimal data of the billing statement Contains the phlaboratory phlaboratory decimal data of the billing statement Contains the phxray data phxray decimal of the billing statement Contains the phultrasound phultrasound decimal data of the billing statement Contains the phecg data of phecg decimal the billing statement Contains the phoxygen data phoxygen decimal of the billing statement Contains the phaccomsubs phaccomsubs decimal data of the billing statement Contains the phprofessionalfee decimal phprofessionalfee of the billing statement Contains the prorfeedrfee phorfeedrfee decimal of the billing statement

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LORMA Colleges Contains the exdrugsandmedicines decimal exdrugsandmedicines data of the billing statement Contains the exsupplies exsupplies decimal data of the billing statement Contains the exlaboratory exlaboratory decimal data of the billing statment Contains the exxray data exxray decimal of the billing statement Contains the exultrasound exultrasound decimal data of the billing statement Contains the execg data of execg decimal the billing statement Contains the exoxygen data exoxygen decimal of the billing statement Contains the exaccomsubs exaccomsubs decimal data of the billing statement Contains the exprofessionalfee decimal exprofessionalfee data of

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LORMA Colleges the billing statement Contains the exorfeedrfee exorfeedrfee decimal data of the billing statement Contains the exadmissionfee decimal exadmissionfee data of the billing statement Contains the exwardservice exwardservice decimal data of the billing statement Contains the exnebfee data exnebfee decimal of the billing statement Contains the exambulancefee decimal exambulancefee data of the billing statement Contains the total data of total decimal the billing statement Contains the phtotal data phtotal decimal of the billing statement Contains the extotal data extotal decimal of the billing statement Contains the status data status varchar of the billing statement

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LORMA Colleges Contains the datetimerecorded datetime datetimerecorded data of the billing statement

Table 13 Structure table for tblpatientrecords Field Name PK: rid int number Patient identification FK: pid int number Contains the date the dateofvisit date patient visited Contains the age of the age int patient Contains the time the timein varchar patient visited Contains the time the timeout varchar patient discharged Contains the blood bp varchar pressure data of the patient cr int Contains the circulatory Type Description Record identification

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LORMA Colleges rate data of the patient Contains the respiratory rr int rate data of the patient Contains the temperature temp int data of the patient Contains the weight data weight int of the patient Contains the complaint of complaint text the patient Contains the remarks data remarks text of the patient Contains the foradmission foradmission varchar data of the patient Contains the admit data of admit varchar the patient Contains the date and time dateregistered datetime the data was added into the database

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LORMA Colleges Table 14 Structure table for tblpatients Field Name PK: pid int number Contains the first name of firstname varchar the patient Contains the middle name middlename varchar of the patient Contains the last name of lastname varchar the patient Contains the membership membership varchar data of the patient Contains the sex data of sex varchar the patient Contains the civil status cs varchar data of the patient Contains the date of birth dateofbirth date of the patient Contains the opd number of opdnum varchar the patient Contains the address of address varchar the patient Type Description Patient identification

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LORMA Colleges Contains the place of placeofbirth varchar birth of the patient Contains the occupation of occupation varchar the patient Contains the contact contactno varchar number of the patient Contains the religion of religion varchar the patient Contains the nationality nationality varchar of the patient Contains the date and time dateregistered datetime the data was added into the database

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LORMA Colleges Table 15 Structure table for tblphilhealthpricing Field Name PK: phid int identification number Contains the membership membershiptype varchar type of the price list Contains the drugsandmedicines decimal drugsandmedicines data of the price list Contains the supplies data supplies decimal of the price list Contains the decimal data laboratory decimal of the price list Contains the xray data of xray decimal the price list Contains the ultrasound ultrasound decimal data of the price list Contains the ecg data of ecg decimal the price list Contains the oxygen data oxygen accomsubs decimal of the price list decimal Contains the accomsubs Type Description PhilHealth price list

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LORMA Colleges data of the price list Contains the professionalfee decimal professionalfee data of the price list Contains the orfeedrfee orfeedrfee decimal data of the price list

Table 16 Structure table for tblprogressnotes Field Name PK: pgid int identification number Patient identification FK: pid int number Record identification FK: rid int number Admission identification FK: aid int number Contains the date and time datetime datetime the progress note is added to the database progressnotes text Contains the progress note Type Description Progress Notes

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LORMA Colleges Table 17 Structure table for tbltheraconsumed Field Name PK: tcid int identification number Patient identification FK: pid int number Record identification FK: rid int number Admission identification FK: aid int number Therapeutics FK: tid shift given int identification number varchar varchar Contains the shift data Contains the given data Contains the date the givendate date therapeutics is given to the patient Type Description Therapeutics Consumed

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LORMA Colleges Table 18 Structure table for tbltheranames Field Name PK: tnid int identification number Contains the name of the therapeutic varchar therapeutic data Contains the type of the type varchar therapeutic Contains the price of the price decimal therapeutic Contains the data and time the therapeutic is datetimeadded datetime registered into the database Type Description Therepeutics Name

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LORMA Colleges Table 19 Structure table for tbltherapeutic Field Name PK: tid Data Type int identification number Patient identification FK: pid int number Record identification FK: rid int number Admission identification FK: aid int number Contains the name of theraname varchar therapeutics given to the patient Contains the type of the type varchar therapeutics Description Therapeutics

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LORMA Colleges Table 20 Structure table for tblusers Field Name PK: uid firstname int varchar the user Contains the middle name middlename varchar of the user Contains the last name of lastname varchar the user Contains the password of password varchar the user Contains the department of department varchar the user Contains the date and time dateregistered datetime the user was registered Contains the date and time lastlogin datetime the user last logged in Type Description User identification number Contains the first name of

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LORMA Colleges APPENDIX E System Requirements Specifications

HARDWARE REQUIREMENTS 1. 15 MB and above hard disk space 2. 1 GB of RAM 3. Atleast 512 mHz of processor speed

SOFTWARE REQUIREMENTS 1. Any operating system (MAC OS X, Windows or any Linux distributions) 2. Apache server (MAMP, WAMP, LAMP or XAMPP) 3. MySQL 4. Google Chrome (version 6.0.472 and above) 5. Safari (version 5.2 and above) 6. Internet Explorer (version 8 and above)

OTHER REQUIREMENTS 1. Printer 2. Adobe Reader (version 8 and above)

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LORMA Colleges APPENDIX F Gantt Chart

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LORMA Colleges APPENDIX G Screenshots

Form name: Login Form Module Description: This module is where the user log in using the users username and password

Form name: Registration Form Module

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LORMA Colleges Description: This page contains the registering of users that will access the account. Only the user with an

Administration privilege can add users

Form name: Account Management Module Description: This page contains the modules that only the user with an administration of password privilege of a can use. This the

contains

resetting

user,

changing

privilege and deleting the account of a user.

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LORMA Colleges

Form name: Account Settings Module Description: This page contains the module that the user can change the account password.

Form name: Add Doctor Module Description: This page contains the module to register a doctor who practices at the hospital. Only the user with an administration privilege can register a doctor.

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LORMA Colleges

Form name: Add Patient Module Description: This page contains the module to add a new patient who visited the hospital

Form name: Add Patient Record Module Description: This page contains the module to add a record for existing patients.

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LORMA Colleges

Form name: Patients For Admission Module Description: This page contains the module that displays the patients that are for admission.

Form name: List of all Doctors Module Description: This page contains the module that display all the doctors practicing in the hospital

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LORMA Colleges

Form name: Billing Statement Module Description: This page contains the module that computes the bills of the patient.

Form name: Clinical Face module Description: This page contains the module that adds a

clinical face evaluation of the patient.

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LORMA Colleges

Form name: Doctors Current Patient List Module Description: This page contains the module that displays the current patient handled by a certain doctor.

Form name: List of Patients Discharged Description: This page contains the module that displays the patients that are discharged and with billing statement

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LORMA Colleges

Form name: Doctors Profile Module Description: This page contains the module that displays the doctors information

Form name: Doctors Order Module Description: doctors nurses. This for page the contains patient the to be module that by adds the

order

executed

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LORMA Colleges

Form name: Patients for Discharge Module Description: This page contains the module that displays the list of patients that are discharge and ready to be created a billing statement

Form name: History and Physical Form Module Description: This page contains the module for adding the History and Physical Examination results of the patient

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LORMA Colleges

Form Name: IVF Consumption Form Module Description: This page contains the module that adds IVF consumption of the patient.

Form Name: List of Available Doctors Module Description: This page contains the module that displays the list of available doctors in the hospital.

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LORMA Colleges

Form Name: List of Patients Module Description: This page contains the module that displays all the patients that visited the hospital

Form Name: Manage Accounts Module Description: This page contains the module that displays all the existing accounts in the system. Only the user with an administration privilege can view and edit its settings.

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LORMA Colleges

Form Name: Nurses Notes Module Description: This page contains the module that adds the nurses notes

Form name: Patient Admitted List Module Description: This page contains the module that displays the list of patients admitted

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LORMA Colleges

Form name: Patient for Admission Module Description: This page contains the module that displays patients for admission.

Form name: Patient Information Admission Module Description: This page contains the module that displays the information of the admitted patient

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LORMA Colleges

Form name: Patient Information Module Description: This page contains the module that displays the patients information

Form name: Patient Record Module Description: This page contains the module that displays the records of the patient

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LORMA Colleges

Form name: Doctors Previous Patient List Module Description: This page contains the module that displays the list of patients handled by the doctor

Form Name: Progress Notes Module Description: This page contains the module that displays the form to input the progress of the patient

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LORMA Colleges

Form name: Search module Description: This page contains the module the search function of the system

Form name: update and delete security module Description: This page contains the module that verifies the username and password of the user before delete or update data.

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Form name: Therapeutics Form Module Description: This page contains the module that display and add the therapeutics.

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LORMA Colleges APPENDIX P Sample Generated Reports

Patient Medical History

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LORMA Colleges

Patient Billing Statement

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