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Art and technology coexist peacefully in the Hotel Saxs presidential suite.

Technology in the Next Generation

he not-so-pretty truth is that hotels typically are behind the curve when it comes to technology. In fairness, we cant blame them for always playing catch-up in that world, where things change irritatingly fast. All of us have lamented that no matter when or what piece of technology we buy, it will be relegated to previous-generation status, it seems, just about the time we get it installed. That next-generation reality demands continual technology upgrades for every business and personal user, and hotels often cannot afford to be that nimble. Property owners are understandably reluctant to renovate as often as needed to support the newest technology, meaning major renovations almost never come often enough to keep the propertys high-tech guests happy. Consider this bit of history.

of Hotels

For decades, hotels, like the rest of our homes and offices, did fine by simply having a single hard-wired telephone line to each guestroom. Then came modem-equipped laptop computers. (That was before we called them notebooks.) Those required phone lines so guests could access the world outside their hotel rooms. That meant state-of-the-art hotels needed two phone lines for each room. Just as many properties were regaining their balance and technological viability after the two phone lines generation arrived, came the news that those lines were no longer sufficient for tech-savvy guests. Those guests began to demand that their rooms be equipped with computer network cabling, a product that has its own obsolescence issues. First was Cat 5, then came multiple generations of Cat 5e/5E, and now there are Cat 6 and Augmented Cat 6. Soon after arose cries

Future-proofing your hotel is both challenge and opportunity


B y
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r u s s

m u n y a n

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for wireless. And it is fair to assert that any property that is still without wireless access will lose business to the competition. Technological one-upmanship is certainly not over.

SYSTemS INTeGrATION/ DATA mANAGemeNT


Agilysys Amadeus Autoclerk Bartech Systems Birch Street Systems Booking Center Centrada Solutions Comtrol DataPlus Dometic Corp. Genares Worldwide Guestroom Solutions IDT Group Innes Systems InTouch Digital Systems Ipanema Solutions IQubz IQWare Keylink Solutions Lodging Interactive Newmarket International Northwind Maestro Novexsys Passkey Pegasus Solutions Phase2 International PriZem International RoomLinx Sceptre SynXis TravelCLICK Vizergy Wayport

Same aS at home
People want the same technology when they travel that they have at home, says Rajesh Chandnani, associate vice president and director of strategic planning and consulting for Wimberly Allison Tong & Goo (WATG), a hotel architecture and interior design firm. So now hotels are looking at more than just computer access in rooms. Digital technologies are converging, and hotels need to similarly be converging technologies for their guests. For example, imagine if a hotels converged technologies were set up so each guests room would automatically set itself to that guests unique liking, based on preferences he or she had previously entered into the frequent guest profile. The moment the front desk clerk checks in the guest, the lights in the room automatically turn on and the thermostat sets to that exact liking. The TV or in-room stereo turns on, playing the guests favorite entertainment, be that ESPN, National Public Radio or Mozart from Pandora.com. (Not only would these services please the guest, they also would reduce energy costs by keeping everything turned off prior to check-in and turning all off again at check-out.) In addition, the mini-bar could already be pre-set with the guests favorites because the room has been pre-blocked and the housekeeper has received a print-out of which items to stock when she prepared to clean the room that morning. The list of computerized services could expand to even include such luxuries as automatically drawing a warm bath to be ready after the nightly newscast or pre-setting the draperies to automatically open in

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the morning in order to awaken the guest with natural sunlight. Will hotels need every one of those toys to stay in business for the foreseeable future? Certainly not. But will some of them make a property a more attractive destination, giving it an edge over its competition and thus be a worthwhile investment? Perhaps.

ASP installation Standalone installation ASP and standalone installation Enterprise consolidation/viewing Data cleansing Data mining PMS connectivity CRS connectivity GDS connectivity IDS connectivity Web booking engine connectivity Sales & catering connectivity Two-way reservations interfacing Customizable reporting E-folio services Financial operations reporting Business operations reporting

InfraStructure
Any current and (probably) future technology in a new hotel will be dependent on its infrastructure, which to a large extent means telecommunications cabling. We recom mend a m inimum of three Cat 6 cables per guest room, says Chandnani. Those are for Internet access, Voiceover IP (VoIP) phone service and digital content on
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Activities scheduling (tee times, tennis, spa)

Remote check-in/check-out stations kiosks

Housekeeping/maintenance managment

Guest reporting password protection

Guest credit card viewing encryption

Application service provider (ASP)

CRM capabilities/interface

Multi-property accounting

Sales & catering interface

Condo owner accounting

AdvErTIsErs ArE prINTEd IN rEd Web booking interface

Wireless devices

Guest history

Reservations

Agilysys Amadeus Amana Aptech Computer Systems Autoclerk Bartech Systems Birch Street Systems BluFi Wireless Booking Center Card Scanning Solutions Colubris Networks Compucustom Control 4 Data Plus Fire2Wire Hotel Concepts IDeaS Innes Systems Inn Points InTouch Digital Systems IQWare Keylink Solutions Lodging Interactive Micros Systems Mintek Mobile Data Solutions Multi-Systems Inc. Northwind Maestro Novexsys PAR Springer-Miller Passkey Phase2 International Pinnacle Communications PriZem International PSG Controls Remco Software Ruckus Wireless SoftBrands SynXis Tantus Networks White Wolf Software

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PCI certified

Accounting

PrOPerTY mANAGemeNT SYSTemS

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the TV. And for U.S. properties, we also recommend coaxial cables with digital capabilities.
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In terms of a telecommunications backbone, you want to run fiber to each floor of a hotel, says Douglas

C. Rice, executive v ice president and CEO of the Hotel Technology Next Generation (HTNG), an indus-

Distribution channel management

Dynamic packaging capabilities

Revenue management interface

Online credit card authorization

Loyalty program administration

Energy management interface

OTA XML interface standards

Multi-property management

Timeshare functionality

Multilingual capability

Gift card management

Guest data encryption

Back-office interface

TeCHNOlOGY IN THe NexT GeNerATION

AdvErTIsErs ArE prINTEd IN rEd

Telephone switch/equipment

Guestroom Internet services

Time/temperature/weather

Telephony server interface

Prepaid telephone cards

Cordless telephones

Voice-over IP-ready

Cellular telephones

Automatic wakeup

Wiring and cabling

Unified messaging

Wireless intercom

Answer detection

Voice recognition

Two-way radios

Call accounting

TeleCOmmuNICATIONS
American Systems Applied Media Technologies Autoclerk Bittel USA BluFi Wireless Centrada Solutions Compucustom Control 4 DoComo DuVoice EthoStream Extenway Solutions Fire2Wire cii Guestlink Guest-Tek iBahn INNCOM International Inn-Phone InTouch Digital Systems Ipanema Solutions IQWare Keylink Solutions Kyber Networks Lorica Solutions NEC NxTV Paetec PhoneSuite Pinnacle Communications Polycom PSAV Presentation Services Resort Media Group RoomLinx Scitec SMC Networks Teleadapt Teledex TeleMatrix Telkonet

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try trade association. From there, run whatever cable is necessary to provide adequate capacity into each guestroom. Future-proof the room from a wired standpoint. But Rick Warner, vice president of American Systems, recommends going a step further. Cat 6 is the minimum for cabling to guestrooms, but fiber (optic cabling to the guestroom) is really the way to go. Any new-build or retrofit that wants to distinguish itself with technology will want that. American Systems

is a high-end consulting organization focused on hospitality and gaming. M ic h a el S t-L au r ent , d i r e ct or of information technology for the 14-property Gemstone Hotels and Resorts, acknowledges having had discussions about fiber to the guestrooms with building owners and fellow Gemstone executives. However, he has not so far been able to make that professional recommendation. I dont know that owners will be able to make a return on that investment yet, he says. I can see putting fiber

to the guestroom sometime in the future, but not in the near future. HTNGs Rice suggests a middleof-the-road option for hotels under construction. If owners do not want to invest in fiber to guestrooms but still want good options in the future, they can install copper cable today in conduit. That adds less cost than installing fiber with electronic transceivers in each room, but keeps open the possibility of replacing that cable in the future. He also cautions hotel designers
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VOIP phones

Telephones

Fax server

DID server

Voice mail

Paging

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regarding on-site data storage location spaces: Make sure that you make the right provisions for your telecommunications room to equip it with sufficient HVAC and electrical power. It is neither difficult nor expensive to get it built in right at first, but it is very expensive to fix afterwards.

What elSe to provIde


Once a hotel equips guestrooms with connectivity, it will need to determine what else to provide there to use those connections. A commonly discussed next step is to install standard hotel electronic deviceslike TVsthat can be interfaced with guests personal electronic devices through hotel-provided multi-unit device-docking stations. Lets say that a family is in town for the weekend, says Adam Kaplan,

director of marke t i n g fo r C h i - eNerGY cagos Hotel Sax, mANAGemeNT and they are out AmeriSafe Industries Circle 105 all day taking dig- Bartech Systems Circle 109 ital family home Control 4 Circle 124 m o v i e s . W h e n Energex Circle130 they get back to Energy Authority Internl Circle 131 Circle 132 t hei r room t h at Energy Eye Friedrich Air Conditioning Circle 141 n i g ht, t hey c a n INNCOM International Circle 154 plu g thei r v ideo InTouch Digital Systems Circle 158 Circle 159 ca mera i nto the Ipanema Solutions Circle 161 dock i n g st at ion IQWare Keylink Solutions Circle 233 w it hout h av i n g Lodging Technology Circle 168 to hunt around to Mintek Mobile Data Circle 174 the back of the TV Onity Circle 184 to find an access Pinnacle Communications Circle 194 PSG Controls Circle 198 port. Resort Media Group Circle 200 Then they will Telkonet Circle 220 be able to watch their movies on their in-room TV. of the rooms at the Hotel Sax are They can even split the screen and equipped with Panasonic 42-inch watch live TV at the same time. All high-definition monitors (the suites

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Room occupancy sensor Preventive maintenance software Remote in-room wireless control All-in-one unit Central control, online monitoring Green sensitivity PMS Interface Hskpg status notification Mechanical preventive maintenance Rapid response Room preventive maintenance Work Orders Infrared controller

TeCHNOlOGY IN THe NexT GeNerATION

each have two of them), and all will have docking stations before winter. A guest can use the same docking device to plug in her own notebook computer and download and view a movie from her own on-line subscription service, or literally from her own TV at home, using a service like slingbox.com. The same type of docking station could be available for guests MP3 players to play over an in-room stereo system, or to plug in their portable DVD players to play over the TV and sound system, their digital cameras, and their own gaming systems or other compatible devices. (By the way, to ser v ice guests traveling with all of those personal devices, new hotels need to be designed with multiple power outlets throughout the guestrooms, especia l ly by the bed, says WATGs Chandnani.) Docking stations are a relatively modest investment for a hotel, and are a lot less money than actually providing all of those personal electronic devices, says American Systems Warner. Of course, hotels can still offer pay-per-view services, too.

High-speed Internet access via xDSL, HPNA or similar

Participation in a wireless roaming network

High-speed Internet access via wireless

High-speed Internet access via CAT5

High-speed Internet via CAT3

Integrated voice/data lines

AdvErTIsErs ArE prINTEd IN rEd

INTerNeT TeCHNOlOGY
Bartech Systems BAXL Technologies Brandstand Products Centrada Solutions Colubris Networks Compucustom Control 4 DoComo EthoStream Extenway Solutions Fire2Wire GBCBlue Genares Worldwide Guest-Tek iBahn InTouch Digital Systems Ipanema Solutions IQWare Keylink Solutions Kyber Networks LodgeNet Interactive Lorica Solutions Newmarket International Northwind Maestro nStreams Pegasus Solutions Pinnacle Communications PSAV Presentation Services Resort Media Grp. RoomLinX Safety NetAccess SMC Networks Tantus Networks Teleadapt Teledex Telkonet Circle 109 Circle 110 Circle 115 Circle 119 Circle 120 Circle 121 Circle 124 Circle 127 Circle 133 Circle 134 Circle 138 Circle 142 Circle 143 Circle 147 Circle 151 Circle 158 Circle 159 Circle 161 Circle 233 Circle 163 Circle 166 Circle 169 Circle 179 Circle 180 Circle 183 Circle 190 Circle 194 Circle 197 Circle 200 Circle 202 Circle 205 Circle 212 Circle 216 Circle 217 Circle 218 Circle 220

hotel mIcroSoft
In completing a recent $25-million renovation, the 353-room Hotel Sax intentionally positioned itself on the cutting edge of technology. Our desire was to use technology to customize and individualize our individual guests experiences, says Kaplan. As a result, the hotel approached Microsoft and invited it to partner on this goal. The software giant responded favorably. Its reasoning was that it wanted to show the interconnecting capabilities of its technologies in a relaxed and comfortable setting, Kaplan explains. By partnering with the Hotel Sax, Microsoft could expose guests to its technology and resources throughout the course of their stays, giving them a relatively long pre-buy exposure. This part-

nership has earned the property the nickname Hotel Microsoft. Were thrilled that Hotel Sax has

turned to Microsoft to help guests stay connected w ith their digital lives when away from home, says
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Bandwidth shaping tools

Proprietary ISP

PMS interface

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Interactive guide to hotel facilities/events/the area

Pay-per-view movies at fixed times

Business or Internet center kiosks

Premium entertainment channels

Interactive guestroom shopping

Folio review/in-room check-out

GueSTrOOm eNTerTAINmeNT/ SerVICeS


Applied Media Technologies AutoClerk BAXL Technologies Brandstand Products Brother International Compucustom Control4 DoComo Dometic Corp. Extenway Solutions Fire2Wire Flyte Systems Fox Cable Networks GBCblue cii Guestlink Guestroom Solutions Guest-Tek HBO iBahn InTouch Digital Systems Ipanema Solutions Keylink Solutions Kyber Networks LG Electronics LodgeNet Interactive Lorica Solutions Minibar Systems Miracle TV nStreams NxTV Panasonic Professional Park Media Peerless Industries Philips Professional Pinnacle Communications PSAV Presentation Services Resort Media Group RoomConX RoomLinx Safety NetAccess Samsung Sharp Showtime Networks Sony Electronics Tantus Networks Teleadapt Teledex Toner Cable Equipment Vertical Systems Wayport Zvox Audio
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Standalone business center

AdvErTIsErs ArE prINTEd IN rEd In-room fax machines

Airline Boarding Pass Printing

Multilingual capability

Sirius satellite radio

Refreshment center

On-demand movies

Audio downloading

Printer/fax/copier

XM satellite radio

Free-to-guest TV

Video voice mail

Remote Printing

Internet access

Premium audio

Bundled HSIA

Satellite TV

Televisions

Internet TV

Computers

HDTV

DVD

TeCHNOlOGY IN THe NexT GeNerATION

John Pollard, project lead, brand and marketing, at Microsoft. Hotel Sax shares our view that travelers today aspire to use the latest technology throughout a stay, whether to plan activities around Chicago or relax with cool technology in the room. The place where guests will most likely have that Microsoft exposure is the guest-only lounge called The Studio-experience by Microsoft. It is open free of charge and staffed daily between 4 p.m. and midnight. This one-of-a-kind lounge, with futuristic dcor, features five Xbox 360 Elite gaming consoles with HD telev ision screens a nd su r rou nd sound, five Microsoft Zune MP3 players pre-loaded with music and movies, two Hewlett Packard notebook computers with Internet access, and a Microsoft Windows home entertainment PC. The hotel also hosts regular movie nights in The Studio, as well as competitive Guitar Hero, Rock Band and Scene It events and competitions. A dozen of our selected guestrooms and all of the suites also have specia l i nsta l ls w ith X box 360s, Zune MP3 players and laptops, says Kaplan. And they really threw the kitchen sink into the 16th floor Presidential Suite. In addition to all of the above devices, that boasts a 65-inch plasma screen TVthe largest on propertyand a LifeWare home-automation system connected through a Windows Vista Media Center PC that allows guests to run lights and media via a remote control. Kaplan smiles when he says, Thats the system that Bill Gates has in his home.

Per-arrival/Post-departure e-mails

Guest satisfaction survey tracking

ASP (hosting subscription model)

Database marketing systems

AdvErTIsErs ArE prINTEd IN rEd

CuSTOmer relATIONSHIP mANAGemeNT


Agilysys Autoclerk Booking Center Card Scanning Solutions Catalyst Technology Concierge Assistant Control 4 Digital Alchemy GBCblue Genares Worldwide GoConcierge Guestware Hotel Concepts IDT Group Innes Systems IQubz IQWare Lodging Interactive Micros Systems Milestone Internet Marketing M-Tech Newmarket International Northwind Maestro PAR Springer-Miller Passkey Pegasus Solutions Phase2 International PriZem International Resort Media Group RoomLinx Sceptre Hospitality Resources SoftBrands SynXis TIG Global Topaz Hotel Services TravelCLICK Vizergy Wayport Circle 101 Circle 108 Circle 114 Circle 117 Circle 118 Circle 123 Circle 124 Circle 126 Circle 142 Circle 143 Circle 144 Circle 148 Circle 150 Circle 153 Circle 155 Circle 160 Circle 161 Circle 167 Circle 171 Circle 172 Circle 176 Circle 179 Circle 180 Circle 187 Circle 232 Circle 190 Circle 191 Circle 196 Circle 200 Circle 202 Circle 208 Circle 213 Circle 215 Circle 234 Circle 223 Circle 224 Circle 227 Circle 229

meetIng Space
A nother area of the hotel that is heavily Microsoft-driven is the 10,000 square feet of meeting space on the fourth floor. As guests exit the elevators to access those meeting rooms, they enter a space named The Hub, fashioned around a state-of-the-art 36-foot, semi-circular video wall that can be

programmed to suit meeting planners needs, be that with static images or with recorded or streaming video. Further inside, meeting and breakout rooms offer wired and wireless high-speed Internet access and customizable environmental control, lighting and retracting A/V devices.

Since there are no windows on the fourth floor, variable LED lighting is used throughout the space to change hues designed to mimic natural daylight. Similarly, the boardrooms blend traditional expectations with supporting technology. The 60-inch LCD HDTV plasma screen hides behind
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Online profile updating by guest

Loyalty program management

PMS and CRS interfaces

Concierge tracking

Guest recognition

Package tracking

E-mail marketing

Rapid response

Enterprise CRM

Lost and found

TeCHNOlOGY IN THe NexT GeNerATION

Revenue management or interfaces to RM

Corporate/TA room contribution tracking

Activities scheduling (tee times, tennis)

Web/browser-enabled

Web booking engine

CeNTrAl reSerVATION SYSTemS


Agilysys Amadeus Autoclerk Booking Center Digital Alchemy Genares Worldwide Hotel Concepts IDeaS Innes Systems Inn Points Worldwide InTouch Digital Systems IQWare Micros Systems Milestone Internet Marketing Northwind Maestro PAR Springer-Miller Passkey Pegasus Solutions Phase2 International Remco Software Sceptre Hospitality Resources SoftBrands SynXis Topaz Hotel Services TravelCLICK Circle 101 Circle 102 Circle 108 Circle 114 Circle 128 Circle 143 Circle 150 Circle 152 Circle 155 Circle 157 Circle 158 Circle 161 Circle 171 Circle 172 Circle 180 Circle 187 Circle 232 Circle 190 Circle 191 Circle 199 Circle 208 Circle 213 Circle 215 Circle 223 Circle 224

sliding cherrywood panels; users laptops control the room settings; and hotel-supplied Tablet PCs run-

ning Microsoft Windows XP Tablet PC Edition replace the need for traditional whiteboards and flip charts.

Very few hotels will blossom into having the types of offerings the Hotel Sax brings to its guests. Yet some of its features, like technology interfacing, may become relatively commonplace in the coming decade. And as for the rest of its features, well, they certainly get one thinking of the possibilities of where a hotel could go. LH
Russ Munyan is a freelance writer in Olathe, KS. He has worked extensively in both the hospitality and technology industries. He can be reached at www.russwrites.com.

The Studio-experience by Microsoft puts Chicagos Hotel Sax on the technology tip.

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Condo management

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GDS connectivity

Recreation/spa management

Corporate room contribution

Group/housing reservations

Private-label voice services

OTA XML interfaces to PMS

AdvErTIsErs ArE prINTEd IN rEd Guest history (individual) Timeshare management

Per-arrival/Post-departure e-mailsw

Channel management capabilities

Automatic rate/room availability

Dynamic packaging capabilities

Sales & catering interface

Mobile device bookability

Guest history (corporate)

IDS connectivity

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