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Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG. This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice. SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. SAP shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence. The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to third-party Web pages.

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Complete customer oriented and browser based contract management Portal integration Individual Quotation / Contract Status Management Flexible pricing and simulation Master Lease Agreements on regional and customer level Management of financing product portfolio to structure and streamline business Various contract types like operating lease, capital lease and loan Full support of all mid-lease and end-of-lease changes and adjustments with seamless integration into asset tracking and accounting Mid lease changes like e.g. base lease extension, contract adjustment or restructuring, early termination with and without return of the equipment, early buyout. End of lease processes like e.g. termination with and without return of the equipment, purchase options, renewal or continuation. Customizable process automation tools and Business Workflow

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Customizable effective interest calculation Floating and index oriented contracts

Flexible and rule based pricing engine Individualized payment plans for special contracts (like seasonal contracts, zero payment periods and trade-ins) Predefined and sales channel divided financing products to streamline mass business Multiple views on the payment schedule (e.g. dealer and vendor subventions will not appear on the customer view) Various and customer built installment and interest calculation procedures

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Direct integration between contract management and all accounting processes (including asset tracking) User defined rules for creation of asset masterdata Special write off functionalities to do residual value adjustments on asset level Complete asset management within mySAP Financials (including all international requirements regarding accounting, costing and depreciation capabilities) Automatic lease classification Direct creation of all accounting entries (e.g. balance sheet and accrual schedules) Parallel valuation according to multiple accounting principles (e.g. US GAAP, local books and group consolidation) Consolidation on group level Multinational currency support Revenue recognition Automatic adjustments in case of contract changes Possibility of manual adjustments independent of financing contract Tax calculation Advanced Object Handling capabilities Asset Remarketing (including re-lease and asset selling)

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Leasing uses the standard CRM Business Partner without any specific enhancements. Use of externally-maintained Business Partners is possible to the same extent as in standard CRM. All Business Partners used in leasing have to be assigned to the leasing distribution channel in their sold-to party role Maintaining partner processing functions for Leasing transactions, LEAO (leasing offer) and LEASE (leasing), simplifies contract entry.

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The organizational model is created in customizing, but maintained in an application. You can prevent that users maintain the organizational model with an authorization check. The organizational structure in the CRM system can be different from the organizational structure in the ERP system. There is no constraint concerning the number of levels. A matrix structure cannot be represented. A validity can be maintained y when creating organizational objects and organizational attributes y when assigning organizational objects and organizational attributes %HQHILWV y Highly flexible y Validity for each organizational unit to design organizational changes y Business partners are automatically created for organizational units y Flexible determination of responsible organizational units in business transactions (e.g.: based on postal code, product the organizational unit will be found by the system automatically). y In a Callcenter-scenario you can assign your best Callcenter Employees to your most valuable Customers by automatically routing the calls from these Customers to these Employees.

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Residual value strategy: indicates on which basis the pricing and accounting residual values are calculated (list price or net price). Residual value curve: use of term or date based conditions to find a residual value; residual value curves in the financing product take precedence over the value maintained here. Device class: y All products of a given device class - Have the same useful life - Belong to the same asset category (which -for accounting purposes- determines the G/L accounts for depreciation, revaluation etc.) y The device class depends on sales organization and distribution channel

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The overview shows only the standard information stored in financing products. Some data has to be maintained per distribution channel. There are some leasing-specific settings. The system shows which part of the data has been maintained for a specific distribution channel and which has not.

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Financing View Definition y A financing view is a particular way of looking at the financing. Differences in financing company views normally result from the use of different base values. The following views are provided in the system: y Financing company y Customer y Complete customer y Tax financing y Inclusion of costs y Use In leasing, it is common to calculate internally using base values that are not intended to be communicated to the end customer. An example are blind discounts that the lessor receives from the manufacturer, so that the actual amount to be financed is less than the customer assumes. For these reasons, it is common to define various views of the financing: an internal view for the financing company and an external view for the customer. Parallel to the base financing (here: leasing) the financing company can offer other services, such as financing of sales tax. The date schedule for these additional financings is oriented completely on that of the base financing, with the only difference being the base values used. If you use additional views, you can display them in cumulative form in a complete customer view. Dependencies y The views are controlled by attributes in the financing product master record. These can be changed in the contract.

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Examples for recurring flows representing different types of repayment: ([DPSOH  y The interim period lies between the contract start date and billing start date, and is only charged with interest. y Afterwards, 12 periods with monthly installments follow, and then 12 months with quarterly installments. ([DPSOH  y This contract starts as a special offer with zero payments until the end of the year. Afterwards, 24 normal monthly installments have to be paid in arrears.

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The leasing system distinguishes between one-time flows and recurring flows in order to represent possible payment structures of the contract. A brief digression to pricing: y These flow types are also used to find condition functions which are used in the pricing engine to calculate the amount of (re-)payments. In one-time flows and recurring flows, you can use date rules to define specific points in the leasing contract life cycle.

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Examples for pre-defined financing attributes: y Payment calculation procedure y Rounding profile Examples for profiles to be used in financing quotations: y Organizational profile (which organizational data is mandatory, how is it determined) y Partner determination procedure (which partner functions are used, how are the partners determined) y Date profile (which dates and durations are used, how are they calculated)

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There are options that can be executed at multiple dates within the lease term. These options are called mid-lease options. Other options can only be executed at the end of the lease. These options are called end-of-lease options.

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To define possible dates of execution, cancellation procedures are defined in customizing. One of these cancellation procedures can be chosen for each financing option. A cancellation procedure consists of multiple cancellation rules. Each cancellation rule consists of y A valid-from date (e.g. valid-from date = contract start date means that the contract start date is the first possible execution date) y A valid-to date (e.g. valid-to date = contract end date - two weeks means that two weeks before contract end date is the last possible execution date) y A time interval (e.g. time interval = 3 months means that there is a possible execution date every three months) y A latest receipt date (e.g. latest receipt date = contract end date 6 weeks means that there is a six weeks notice period) y Two cancellation procedures are delivered in standard customizing: Every three months with two weeks notice period (mid-lease) and To contract end with two weeks notice period (end-oflease). If the option is communicated to the customer (pre-stated) or not is part of the leasing contract. This flag is not interpreted anywhere in the standard leasing system, but could be used e.g. in a smart form to define whether an option is printed or not. You can specify that a purchase option is a bargain. The system then handles valuation of the financing option so that it is less than the residual value for taxes at the end of the lease term. This can have implications for the Classification of the Leasing Contract. Valuation on exercise date specifies that the financing option is valuated on the exercise date, and not before (for example, at the end of the contract). Set this indicator, when the value of a financing option can only be determined shortly before it is exercised.

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A financing option provides a contractual right to the customer to use specific options in the middle or at the end of the leasing contract life cycle. Some options lead to a follow-up financing (options with financing characteristic), others do not (options without financing characteristic). The financing options are listed below: y With financing characteristic: - Base Lease Extension - Renewal - Continuation y Without financing characteristic: - Early Cancellation - Conclude - Buyout - Purchase

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Relationships help you to relate products to each other for use in financing quotations. With relationships you can specify: y For which products or product categories a financing product is valid. y If a financing option can be used with a financing product or not.

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The Product Bundle is represented into the system as a financing product that has relationships of a particular type with other products. Into a product bundle can be combined Financing Products, Materials and Service Products. Default components are exploded automatically as an item in the quotation once the bundle is selected. The exploded items in the quotation cannot be deleted manually if they are marked as mandatory.

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On leasing quotation, at item level, the product bundle is keyed in

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Required data: y Object ID plus description y Object family 0311 (for the leasing scenario) y Product category y Reference product (product type material, created in the CRM product workbench) on Relationships tab The internal status of an individual object is displayed on the General Data tab.

Vehicle-specific set types can be added optionally: y General Vehicle Ids y Vehicle Model Extension y Vehicle Specification Extension y Other Vehicle Ids Extension Set types can be marked as referenced; in this case their data must be maintained on the reference product only and is read in the individual object afterwards.

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In the item overview you can now replace the reference product with the individual object. Use the F4-Help to select the iObject which corresponds with the reference product (e.g. the reference product is Notebook and the iObject is then Notebook 123 ).

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SAP AG 2006 Leasing Louis Teunissen

SAP AG

FS270

2-33

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In the CRM and the ERP system the user is TRAIN-## (where ## is your group number) and the initial password is INITIAL.

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In CRM we use the following master data: Business Partner Financing Products Financed Product Financing Option Sales Organization Distribution Channel 505021 (Manfred Meltzer) LAM_FP1, LAM_FP2 LAM_P1 LAM_FO3, LAM_FO4, LAM_FO1, LAM_FO2 F900, IDES Leasing (O 50000252) F9

In ERP we use the following master data: Company Code Customer F900 505021 (Manfred Meltzer)

SAP AG

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1-1

Check the existing business partner 505021. 1-1-1 1-1-2 How do you know in which roles this business partner has been maintained? Change to role Sold to Party and check the Business Agreement with this Business Partner Write down the number of the Business Agreement. Take a look at customers in the ERP backend system and find this business partner/customer there. In ERP take a look at the Contract Account for business partner 505021. Write down the number of this Contract Account.

1-1-3 1-1-4

1-2

Create your own physical product (=Material) CAR_## (where ## is your group number) which you will need in the following exercises. You can use the product /$0B3 as a guideline to create your new product. 1-2-1 Create the product for category MATERIAL (Banking Material), belonging to hierarchy PROD_BASE to make sure leasing specific entries can be entered afterwards. Assign the sales organization ) ,'(6 /HDVLQJ 2  Sales Unit PC (make sure that Base unit of Measure: PC on tab Sales and Distribution is entered first) Item Category Group: Norm Enter some tax information: DE, MWST, FULL On the tab Sales and Distribution : Check that the sales organization has been assigned. Base unit of Measure: PC Item Category Group: Norm Residual value strategy: Net Price Pricing + List Price Accounting Residual value curve: T* Device class: G1 Leasing Object List: Object List Optional Save your product. On the tab SAP Basic Data :

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1-2-2

To make sure that the product is also present within the backend ERP system, upload your physical product to the ERP System (material type HAWA, industry sector 1). Check, if your material is represented and available within materials management in ERP.

1-2-3

1-3

Open the leasing product /$0B)3 and check the following settings: 1-3-1 1-3-2 1-3-3 1-3-4 Which are the possible lease terms for this product? Is a residual value calculated for the product during pricing process? Are taxes financed or not? Which objects could be financed with this financing product?

1-4

Take a look at financing product /$0B)3. 1-4-1 1-4-2 1-4-3 1-4-4 1-4-5 Which financing options could be assigned to contracts created with this financing product? Which of these options will start by default at the end of the contract? Where do you find this information in the financing option? Which of these options are agreed with the customer? Take a look at financing option LAM_FO3. To which financing product is this option assigned?

1-5

Create your own financing product EASYLEASE_## (where ## is your group number) for category Financing Product (BASE_FINANC_FIN). You can use the product /$0B)3 as a guideline to create your new product. 1-5-1 The product should meet the following conditions: Contract class: Lease Residual risk calculated Item category group: LEAS Taxes: Country DE, Tax type MWST, Tax Group FULL Check that Base Unit of Measure is set to PC Assign the sales organization ) ,'(6 /HDVLQJ 2  .

possible terms (e.g. 12, 24, 36) time unit MONTH possible Financing Payment Methods possible Payment Frequencies Choose one value as default for each. Local tax classification: Capital Lease Installment calculation procedure: Lessor Interest Rate step payments allowed Rounding profile: Leasing Rounding Profile Flow category profile: Leasing Standard Profile
SAP AG FS270 2-36

One time flows: Financing Amount (Contract Start Date-CONT006) Residual value (Contract End Date-CONT007) Down payment (Contract Start Date-CONT006) Periodic Payment Structure: Interim period (monthly installments, in arrears) Annuity (monthly installments, in arrears) For the interim period enter the Date Rule From Contract Start Date -CONT006 to the Date Rule To Start of Billing -LEAS007 and the Fixing Limited . For the annuity choose the Fixing Cannot be deleted . Use error control of the master data maintenance to create the missing entries. Save your product 1-5-2 1-5-3 1-5-4 Take care that your own physical product could be financed by this financing product by maintaining the relationships. Save your product again. Transfer the financing product to the ERP system. Material Type DIEN, Industry Sector 1.

1-6

Maintain a list and a net price as well as a residual value percentage for your physical product CAR_## by creating condition records for condition types 4A00 (list price), 4A01 (net price) and 4C00 (residual value). 1-6-1 1-6-2 1-6-3 Navigate to tab strip conditions. Enter the first condition. Enter the Sales organization and Distribution Channel () ,'(6 /HDVLQJ 2  and F9) an amount (e.g. 15.000) and the currency EUR.

Enter some values for the other two condition types in the same way. For the Residual Value enter a percentage between 70% and 100%. Save your product again.

1-6-4

Check the conditions in the general condition maintenance. Use Application CRM and Condition Maintenance Group LAM_ALL and execute. Display all conditions for your product ID CAR_##.

1-7

Create an individual object you can later on use in your quotes or contracts. For this use the favorite Individual Object (BSP application) which brings you to the People Centric User Interface (PC-UI). Re-enter your user ID and password. 1-7-1 Enter an object ID (MYCAR_##) and description. Check that the object family is 0311. Enter as Category ID MAT_0311 and as reference product ID either your own physical product (CAR_##) or the general product /$0B3.

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1-7-2

Confirm all entries with RETURN. Enter additional data (e.g. Automotive Data) on the appropriate tab. You can do that now in the portal or later in the SAP GUI. Save your newly created individual object.

1-7-3 1-8

The individual object can also be maintained within the product workbench. 1-8-1 1-8-2 Choose the open button and enter the ID of your individual object (MYCAR_##). Make sure that you are not locking yourself. You can now change and add data using the product workbench. Check the entries you have made for Automotive Data.

SAP AG

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1-1

Check the existing business partner 505021. 1-1-1

Within the Easy Access Menu of the CRM system choose 0DVWHU 'DWD %XVLQHVV 3DUWQHUV 0DLQWDLQ %XVLQHVV 3DUWQHU (transaction bp ). To check in which roles a business partner has been created you could either open the business partner in display mode and you will find the maintained roles within the field Display in Role . Or you could go into change mode which basically shows you the same, just the maintained Please, do NOT change anything for this business partner. Change Display in BP role to Sold-To Party and open Tab Business Agreement. $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ &RQWUDFW $FFRXQWV 5HFHLYDEOH DQG 3D\DEOH 0DVWHU 'DWD %XVLQHVV 3DUWQHU 'LVSOD\. Enter the number of the business partner and press Enter. $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ &RQWUDFW $FFRXQWV 5HFHLYDEOH DQG 3D\DEOH 0DVWHU 'DWD &RQWUDFW $FFRXQW 'LVSOD\ Enter the number of the business partner and press Enter. The Business Agreement in CRM is mapped to the Contract Account in ERP.

1-1-2 1-1-3

1-1-4

1-2

Create your own physical product (=Material) CAR_## (where ## is your group number) which you will need in the following exercises. You can use the product LAM_P1 as a guideline to create your new product. 1-2-1

Use menu path 0DVWHU 'DWD 3URGXFWV 0DLQWDLQ 3URGXFWV (transaction commpr01 ). Choose the button for new material within the upper left corner. The system will prompt you to enter the product category. Either enter MATERIAL manually or go over F4-help and search for all entries. At the moment there should be only this one product category of the hierarchy PROD_BASE. Click on continue and enter the product ID (CAR_##) and a description. Enter all the information given within the exercises on the different tabs. Save your product at the end.

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1-2-2

To upload any product to the ERP System use within the menu bar: *RWR 7UDQVIHU WR 2/73. On the pop-up make sure that you transfer the physical product as Industrial Material (section Create Product in OLTP System As ) with Material Type HAWA and Industry Sector 1. Leave the Material Group empty (section Required Input Parameters for Creating Industrial Materials ). If the product has been already uploaded you will get a system message. You may check the upload first by using the button Check . The system will give you a message for the successful upload within the status bar.

1-2-3

Check: Material in ERP. Go to the ERP System. Within the SAP menu choose /RJLVWLFV 0DWHULDOV 0DQDJHPHQW 0DWHULDO 0DVWHU 0DWHULDO 'LVSOD\ 'LVSOD\ &XUUHQW. Enter your material, choose Basic Data 1 +2 and Sales: Org Data 1 + 2 and enter the sales organization F900 and distribution channel F9. Check that this material is also available in the ERP system.

1-3

Open the leasing financing product LAM_FP1 over ,QGXVWULHV /HDVLQJ )LQDQFLQJ 3URGXFWV 0DLQWDLQ 3URGXFWV (transaction commpr01 ) then choose the button open . 1-3-1 1-3-2 The possible lease terms for this product can be found on the tab Sales: Financing ? If a residual value is calculated can be seen on the tab Financing . Check if the flag for residual risk is set and on the other hand on the tab Sales: Financing (2) as there is a one-time flow RV. The financing of taxes needs to be set on the tab Sales: Financing (2) . Which objects could be financed with this financing product can be checked under Relationships on the tab Financing of Product . The physical product LAM_P1 can be financed.

1-3-3 1-3-4

1-4

Open up the financing product LAM_FP2. 1-4-1 The assigned financing options are also found under Relationships on the tab Financing Option . There are two default values possible, one at contract end (only one option can be assigned) and one at the time of contract creation. If you open up the two columns Default you will see the difference. The option LAM_FO4 (Buyout at end of lease) is the default at the end of the contract. Relationships are maintained within financing product master data, but they are vice versa relationships which can be seen on the respective other product/option. Open the option LAM_FO4 and see the relationships on Financing Options To . Under General Data on the tab Financing Option at the very bottom you find different flags, also if the options are agreed to by the customer. Click on Relationships and go to tab Financing Option: LAM_FP2.
FS270 2-40

1-4-2

1-4-3

1-4-4 1-4-5
SAP AG

1-5

To create your own financing product choose the button for Financing . First choose the category BASE_FINANC_FIN for Financing Product . Then enter the product ID EASYLEASE_## (where ## is your group number). 1-5-1 To meet the given conditions go through tabs. On the tab Financing : Contract class: Lease Mark Residual risk On the tab General : Financing Product Type: Financing Product Item category group: LEAS Taxes: Country DE, Tax type MWST, Tax Group FULL Check that Base Unit of Measure is set to PC On the tab Sales& Distribution : Assign the sales organization F900, IDES Leasing (O 50000252). On the tab Sales: Financing : Check if sales organization F900, IDES Leasing (O 50000252)is assigned. Enter possible terms and/or ranges (e.g. 12, 24, 36) and choose one value as default. Don t forget to choose the time unit not to get an error. Enter possible Financing Payment Methods (in advance, in arrears, etc.) and Payment Frequencies (monthly, quarterly, etc.) and choose one default for each. On the tab Sales: Financing (2) : Check if sales organization F900, IDES Leasing (O 50000252)is assigned. Only enter one classification for local taxes: CL Installment calculation procedure: Lessor Interest Rate Select step payments Rounding profile: Leasing Rounding Profile Flow category profile: Leasing Standard Profile One time flows: FIN = Financing Amount (Contract Start Date) RV = Residual value (Contract End Date) DOWN = Down payment (Contract Start Date) Periodic Payment Structure: INTP = one possible interim period (monthly installments, in arrears) ANPY = annuity (monthly installments, in arrears)

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For the interim period enter the Date Rule From Contract Start Date to the Date Rule To Start of Billing and the Fixing Limited . For the annuity choose the Fixing Cannot be deleted . Used date rule (technical key): CONT006 = contract start date LEAS007 = start of billing The error control of the master data maintenance is found on the upper right corner within the master data maintenance screen and gives you indications on the missing entries. Save your product. 1-5-2 1-5-3 1-5-4 Go to Relationships and enter the before created physical product CAR_## on the tab Financing of Product . Save your product again. Transfer the financing product to the ERP system. Use Goto Transfer to OLTP. On the pop-up make sure that you transfer the financing product as Industrial Material with Material Type DIEN and Industry Sector 1. Leave Material Group empty.

1-6

Maintain a list and a net price as well as a residual value percentage for your physical product CAR_## by creating condition records for condition types 4A00, 4A01 and 4C00. 1-6-1 Go to the product workbench again 0DVWHU 'DWD 3URGXFWV 0DLQWDLQ 3URGXFWV (transaction commpr01 ). Open your physical product and navigate to tab ' Conditions . Within change mode enter a new condition by selecting the F4-help within the field condition type. Choose one of the possible entries (e.g. 4A00). Enter do not use the F4-help - the Sales organization F900 and Distribution Channel F9. Enter for example a list price of 15.000 EUR. Proceed the same way for the conditions type 4A01 (net price) and 4C00 (Residual value Term). For the residual value you need to enter a percentage. You find the general condition maintenance by using the path 0DVWHU GDWD 3ULFHV DQG &RQGLWLRQV 0DLQWDLQ &RQGLWLRQV Enter application CRM and Condition Maintenance Group LAM_ALL. Hit the execute button (F8). Within the left hand side of the screen mark the field Product ID then select records . In the next popup enter the ID of your product into the selection screen and execute. Save your product again.

1-6-2 1-6-3

1-6-4

SAP AG

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1-7

To create a new individual object via a web-interface you could either use SAP Portal or also just a BSP service. For this training we have added the BSP application Individual Object to your favorite list. Please, re-enter your user ID and password. Hit the button Create to create a new individual object. In the popup please select the entry LAM: Individual Object . The screen layout will change. In case there is no favorite with such name, this can be added by going over the menu path )DYRULWHV $GG RWKHU REMHFWV &50 %63 $SSOLFDWLRQ choose application CRMM_PRD_IOBJECT . 1-7-1 Enter an object ID (MYCAR_##) and description. The object family should be shown as 0311. Within the field Category ID enter the MAT_0311 , within the field Ref. Product ID enter either your own physical product (CAR_##) or the general product LAM_P1. When confirming the entries with RETURN all descriptions fields are filled and more tabs will show up within the details of the screen. Go to the tab Automotive Data and enter e.g. a VIN number or a Model year. Save your newly created individual object button next to the create button.

1-7-2

1-7-3 1-8

Maintenance of the individual object in the product workbench. For this your user parameters should have the entry COMMPR01_IND_OBJ with X (6\VWHP 8VHU SURILOH 2ZQ GDWD tab Parameters ). In case you are not authorized your trainer will cater for the needed user parameter. Go again over 0DVWHU 'DWD 3URGXFWV 0DLQWDLQ 3URGXFWV. 1-8-1 Choose the open button and enter the ID of your individual object (MYCAR_##). For not locking yourself, hit the button Go within the PCUI where you have created your individual object. Go to the tab Automotive Data and check your entries. Add additional information and save your individual object again.

1-8-2

SAP AG

FS270

2-43

([HUFLVHV
8QLW 0DVWHU 'DWD $5

1-1

Check the existing business partner 502002. 1-1-1 1-1-2 How do you know in which roles this business partner has been maintained? Take a look at customers in the ERP backend system and find this business partner/customer there.

1-2

Create your own physical product (=Material) CAR_## (where ## is your group number) which you will need in the following exercises. You can use the product /$0B3 as a guideline to create your new product. 1-2-1 Create the product for category MATERIAL (Banking Material), belonging to hierarchy PROD_BASE to make sure leasing specific entries can be entered afterwards. On the tab SAP Basic Data : Assign the sales organization ) ,'(6 /HDVLQJ 2 

Sales Unit PC (make sure that Base unit of Measure: PC on tab Sales and Distribution is entered first) Item Category Group: Norm Enter some tax information: DE, MWST, FULL On the tab Sales and Distribution : Check that the sales organization has been assigned. Base unit of Measure: PC Item Category Group: Norm Residual value strategy: Net Price Pricing + List Price Accounting Residual value curve: T* Device class: G1 Leasing Object List: Object List Optional Save your product. 1-2-2 To make sure that the product is also present within the backend ERP system, upload your physical product to the ERP System (material type HAWA, industry sector 1). Check, if your material is represented and available within materials management in ERP.

1-2-3

SAP AG

FS270

2-44

1-3

Open the leasing product /$0B)3 and check the following settings: 1-3-1 1-3-2 1-3-3 1-3-4 Which are the possible lease terms for this product? Is a residual value calculated for the product during pricing process? Are taxes financed or not? Which objects could be financed with this financing product?

1-4

Take a look at financing product /$0B)3. 1-4-1 1-4-2 1-4-3 1-4-4 1-4-5 Which financing options could be assigned to contracts created with this financing product? Which of these options will start by default at the end of the contract? Where do you find this information in the financing option? Which of these options are agreed with the customer? Take a look at financing option LAM_FO3. To which financing product is this option assigned?

1-5

Create your own financing product EASYLEASE_## (where ## is your group number) for category Financing Product (BASE_FINANC_FIN). You can use the product /$0B)3 as a guideline to create your new product. 1-5-1 The product should meet the following conditions: - Contract class: Lease - Residual risk calculated - Item category group: LEAS - Taxes: Country DE, Tax type MWST, Tax Group FULL Assign the sales organization ) ,'(6 /HDVLQJ 2  . - possible terms (e.g. 12, 24, 36) time unit MONTH - possible Financing Payment Methods - possible Payment Frequencies Choose one value as default for each. - Local tax classification: Capital Lease - Installment calculation procedure: Lessor Interest Rate - step payments allowed - Rounding profile: Leasing Rounding Profile - Flow category profile: Leasing Standard Profile - One time flows: Financing Amount (Contract Start Date-CONT006) Residual value (Contract End Date-CONT007) Down payment (Contract Start Date-CONT006) - Periodic Payment Structure: - Check that Base Unit of Measure is set to PC

SAP AG

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Interim period (monthly installments, in arrears) Annuity (monthly installments, in arrears) For the interim period enter the Date Rule From Contract Start Date -CONT006 to the Date Rule To Start of Billing -LEAS007 and the Fixing Limited . For the annuity choose the Fixing Cannot be deleted . Use error control of the master data maintenance to create the missing entries. Save your product 1-5-2 1-5-3 1-5-4 Take care that your own physical product could be financed by this financing product by maintaining the relationships. Save your product again. Transfer the financing product to the ERP system. Material Type DIEN, Industry Sector 1.

1-6

Maintain a list and a net price as well as a residual value percentage for your physical product CAR_## by creating condition records for condition types 4A00 (list price), 4A01 (net price) and 4C00 (residual value). 1-6-1 1-6-2 1-6-3 Navigate to tab strip conditions. Enter the first condition. Enter the Sales organization and Distribution Channel () ,'(6 /HDVLQJ 2  and F9) an amount (e.g. 15.000) and the currency EUR.

Enter some values for the other two condition types in the same way. For the Residual Value enter a percentage between 70% and 100%. Save your product again. Check the conditions in the general condition maintenance. Use Application CRM and Condition Maintenance Group LAM_ALL and execute. Display all conditions for your product ID CAR_##.

1-6-4

1-7

Create an individual object you can later on use in your quotes or contracts. For this use the favorite Individual Object (BSP application) which brings you to the People Centric User Interface (PC-UI). Re-enter your user ID and password. 1-7-1 Enter an object ID (MYCAR_##) and description. Check that the object family is 0311. Enter as Category ID MAT_0311 and as reference product ID either your own physical product (CAR_##) or the general product /$0B3. Confirm all entries with RETURN. Enter additional data (e.g. Automotive Data) on the appropriate tab. You can do that now in the portal or later in the SAP GUI. Save your newly created individual object.

1-7-2

1-7-3 1-8

The individual object can also be maintained within the product workbench. 1-8-1 Choose the open button and enter the ID of your individual object (MYCAR_##). Make sure that you are not locking yourself. You can now change and add data using the product workbench. Check the entries you have made for Automotive Data.

SAP AG

FS270

2-46

6ROXWLRQV
8QLW 0DVWHU 'DWD $5

1-1

Check the existing business partner 502002. 1-1-1 Within the Easy Access Menu of the CRM system choose 0DVWHU 'DWD %XVLQHVV 3DUWQHUV 0DLQWDLQ %XVLQHVV 3DUWQHU (transaction bp ). To check in which roles a business partner has been created you could either open the business partner in display mode and you will find the maintained roles within the field Display in Role . Or you could go into change mode which basically shows you the same, just the maintained Please, do NOT change anything for this business partner.

1-1-2

Within the Easy Access Menu of the ERP system choose $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ $FFRXQWV 5HFHLYDEOH 0DVWHU 5HFRUGV 'LVSOD\ (transaction fd03 ). Enter the number of the business partner or search for it using the F4 help.

1-2

Create your own physical product (=Material) CAR_## (where ## is your group number) which you will need in the following exercises. You can use the product LAM_P1 as a guideline to create your new product. 1-2-1

Use menu path 0DVWHU 'DWD 3URGXFWV 0DLQWDLQ 3URGXFWV (transaction commpr01 ). Choose the button for new material within the upper left corner. The system will prompt you to enter the product category. Either enter MATERIAL manually or go over F4-help and search for all entries. At the moment there should be only this one product category of the hierarchy PROD_BASE. Click on continue and enter the product ID (CAR_##) and a description. Enter all the information given within the exercises on the different tabs.

1-2-2

To upload any product to the ERP System use within the menu bar: *RWR 7UDQVIHU WR 2/73. On the pop-up make sure that you transfer the physical product as Industrial Material (section Create Product in OLTP System As ) with Material Type HAWA and Industry Sector 1. Leave the Material Group empty (section Required Input Parameters for Creating Industrial Materials ). If the product has been already uploaded you will get a system message. You may check the upload first by using the button Check . The system will give you a message for the successful upload within the status bar.

Save your product at the end.

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1-2-3

Check: Material in ERP. Go to the ERP System. Within the SAP menu choose /RJLVWLFV 0DWHULDOV 0DQDJHPHQW 0DWHULDO 0DVWHU 0DWHULDO 'LVSOD\ 'LVSOD\ &XUUHQW. Enter your material, choose Basic Data 1 +2 and Sales: Org Data 1 + 2 and enter the sales organization F900 and distribution channel F9. Check that this material is also available in the ERP system.

1-3

Open the leasing financing product LAM_FP1 over ,QGXVWULHV /HDVLQJ )LQDQFLQJ 3URGXFWV 0DLQWDLQ 3URGXFWV (transaction commpr01 ) then choose the button open . 1-3-1 1-3-2 The possible lease terms for this product can be found on the tab Sales: Financing ? If a residual value is calculated can be seen on the tab Financing . Check if the flag for residual risk is set and on the other hand on the tab Sales: Financing (2) as there is a one-time flow RV. The financing of taxes needs to be set on the tab Sales: Financing (2) . Which objects could be financed with this financing product can be checked under Relationships on the tab Financing of Product . The physical product LAM_P1 can be financed.

1-3-3 1-3-4

1-4

Open up the financing product LAM_FP2. 1-4-1 The assigned financing options are also found under Relationships on the tab Financing Option . There are two default values possible, one at contract end (only one option can be assigned) and one at the time of contract creation. If you open up the two columns Default you will see the difference. The option LAM_FO4 (Buyout at end of lease) is the default at the end of the contract. Relationships are maintained within financing product master data, but they are vice versa relationships which can be seen on the respective other product/option. Open the option LAM_FO4 and see the relationships on Financing Options To . Under General Data on the tab Financing Option at the very bottom you find different flags, also if the options are agreed to by the customer. Click on Relationships and go to tab Financing Option: LAM_FP2.

1-4-2

1-4-3

1-4-4 1-4-5

SAP AG

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2-48

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To create your own financing product choose the button for Financing . First choose the category BASE_FINANC_FIN for Financing Product . Then enter the product ID EASYLEASE_## (where ## is your group number). 1-5-1 To meet the given conditions go through tabs. On the tab Financing : Contract class: Lease Mark Residual risk On the tab General : Financing Product Type: Financing Product Item category group: LEAS Taxes: Country DE, Tax type MWST, Tax Group FULL Check that Base Unit of Measure is set to PC On the tab Sales& Distribution : Assign the sales organization F900, IDES Leasing (O 50000252). On the tab Sales: Financing : Check if sales organization F900, IDES Leasing (O 50000252)is assigned. Enter possible terms and/or ranges (e.g. 12, 24, 36) and choose one value as default. Don t forget to choose the time unit not to get an error. Enter possible Financing Payment Methods (in advance, in arrears, etc.) and Payment Frequencies (monthly, quarterly, etc.) and choose one default for each. On the tab Sales: Financing (2) : Check if sales organization F900, IDES Leasing (O 50000252)is assigned. Only enter one classification for local taxes: CL Installment calculation procedure: Lessor Interest Rate Select step payments Rounding profile: Leasing Rounding Profile Flow category profile: Leasing Standard Profile One time flows: FIN = Financing Amount (Contract Start Date) RV = Residual value (Contract End Date) DOWN = Down payment (Contract Start Date) Periodic Payment Structure: INTP = one possible interim period (monthly installments, in arrears) ANPY = annuity (monthly installments, in arrears)

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For the interim period enter the Date Rule From Contract Start Date to the Date Rule To Start of Billing and the Fixing Limited . For the annuity choose the Fixing Cannot be deleted . Used date rule (technical key): CONT006 = contract start date LEAS007 = start of billing The error control of the master data maintenance is found on the upper right corner within the master data maintenance screen and gives you indications on the missing entries. Save your product. 1-5-2 1-5-3 1-5-4 Go to Relationships and enter the before created physical product CAR_## on the tab Financing of Product . Save your product again. Transfer the financing product to the ERP system. Use Goto Transfer to OLTP. On the pop-up make sure that you transfer the financing product as Industrial Material with Material Type DIEN and Industry Sector 1. Leave Material Group empty.

1-6

Maintain a list and a net price as well as a residual value percentage for your physical product CAR_## by creating condition records for condition types 4A00, 4A01 and 4C00. 1-6-1 Go to the product workbench again 0DVWHU 'DWD 3URGXFWV 0DLQWDLQ 3URGXFWV (transaction commpr01 ). Open your physical product and navigate to tab ' Conditions . Within change mode enter a new condition by selecting the F4-help within the field condition type. Choose one of the possible entries (e.g. 4A00).

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Enter do not use the F4-help - the Sales organization F900 and Distribution Channel F9. Enter for example a list price of 15.000 EUR. Proceed the same way for the conditions type 4A01 (net price) and 4C00 (Residual value Term). For the residual value you need to enter a percentage. Save your product again.

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You find the general condition maintenance by using the path 0DVWHU GDWD 3ULFHV DQG &RQGLWLRQV 0DLQWDLQ &RQGLWLRQV Enter application CRM and Condition Maintenance Group LAM_ALL. Hit the execute button (F8). Within the left hand side of the screen mark the field Product ID then select . In the next popup enter the ID of your product into the selection records screen and execute.

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To create a new individual object via a web-interface you could either use SAP Portal or also just a BSP service. For this training we have added the BSP application Individual Object to your favorite list. Please, re-enter your user ID and password. Hit the button Create to create a new individual object. In the popup please select the entry LAM: Individual Object . The screen layout will change. In case there is no favorite with such name, this can be added by going over the menu path )DYRULWHV $GG RWKHU REMHFWV &50 %63 $SSOLFDWLRQ choose application CRMM_PRD_IOBJECT . 1-7-1 Enter an object ID (MYCAR_##) and description. The object family should be shown as 0311. Within the field Category ID enter the MAT_0311 , within the field Ref. Product ID enter either your own physical product (CAR_##) or the general product LAM_P1. When confirming the entries with RETURN all descriptions fields are filled and more tabs will show up within the details of the screen. Go to the tab Automotive Data and enter e.g. a VIN number or a Model year. Save your newly created individual object button next to the create button.

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Maintenance of the individual object in the product workbench. For this your user parameters should have the entry COMMPR01_IND_OBJ with X (6\VWHP 8VHU SURILOH 2ZQ GDWD tab Parameters ). In case you are not authorized your trainer will cater for the needed user parameter. Go again over 0DVWHU 'DWD 3URGXFWV 0DLQWDLQ 3URGXFWV. 1-8-1 Choose the open button and enter the ID of your individual object (MYCAR_##). For not locking yourself, hit the button Go within the PCUI where you have created your individual object. Got to the tab Automotive Data and check your entries. Add additional information and save your individual object again.

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Understand the integration of the leasing life cycle into the CRM business transaction concept Create a financing quotation in all statuses Understand status management and actions related to financing documents Understand the concept and usage of outline agreements (Terms & Conditions)

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As WKH ILUVW VWHS in the LAM process, one or several financing quotations are created in the CRM Leasing.

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The CRM one order screen structure basically consists of WZR PDLQ HOHPHQWV: y 7KH ORFDWRU: Provides search functionality. CRM transaction documents like lease documents can be selected according to different criteria like the business partners, status or period. The search results are displayed and can be picked by double-clicking on one of the results. If desired, the locator can be hidden or displayed in full screen size. y )LQDQFLQJ 4XRWDWLRQ: Here all relevant data for a financing quotation is entered and displayed. 1DYLJDWLRQ from header level to item level is done by double-clicking on a particular line item or by clicking on the icon marked in red.

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On header level on the *HQHUDO WDE, the sold-to-party, the valid from date of the quotation and the line items (always in a combination object / financing product) are entered. As the 9DOLG IURP GDWH, the current date is usually proposed by the system using date rules to be specified in customizing. The Valid to date can either be calculated automatically by the system or entered manually depending on the customizing settings. Values proposed or calculated by the system can be overwritten manually if needed depending on the customizing settings. After the VROGWRSDUW\ has been entered, all other relevant partner functions for the financing quotation are either determined automatically by the system or can be entered manually depending on the customizing settings. The main partner functions are displayed on the General tab, all other partner functions are displayed on the Partner tab. It is customizable which partner functions are used in a transaction and which partner functions are main partner functions. On the 2UJDQL]DWLRQ WDE, sales organizational data for this transaction like the organizational unit, sales organization, distribution channel, sales office and sales group are maintained. On the 3URGXFW WDE, it is possible to enter more line items than on the General tab without scrolling.

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Item Overview -Tab: The *OREDO $OORFDWLRQ ,GHQWLILHU *$,' is used as a unique identification number for the whole financing deal. Depending on customizing settings, the GAID remains the same during the life cycle of a financing deal.

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On OLQH LWHP OHYHO, all relevant data for a particular line item combination (object / financing product) is maintained.

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After entering the VROGWR SDUW\, press Enter . Depending on the customizing settings, other partner functions are populated with the corresponding business partners. Organizational data determination will take place. The organizational data is displayed on the Organization tab.

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The IROORZLQJ VWHSV are necessary in order to create a financing quotation: y (1) Entry of EXVLQHVV SDUWQHUV y (2) Entry of relevant GDWHV y (3) Entry of OLQH LWHP FRPELQDWLRQV (object & financing product)

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The HYROXWLRQ RI WKH ILQDQFLQJ GRFXPHQW starting from an inquiry is represented by system statuses on the financing line item. Common H[DPSOHV for system statuses: y Inquiry y Quotation y Commitment to finance y Vendor Invoice y Certificate of acceptance y Lease
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The VWDWXV LV FKDQJHG by selecting one of the entries of the status list that comes up when clicking on the icon marked in red. A VWDWXV DQDO\VLV can be done by clicking on the icon marked in blue.

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CRM actions are a IOH[LEOH WRRO to support the LAM process Basically, there are WKUHH NLQGV RI DFWLRQV: y Actions that execute PHWKRGV y Actions that trigger a ZRUNIORZ y Actions that print, fax and / or email GRFXPHQWV

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(1) $FWLRQ LFRQ in tool bar: list of actions (assigned to header level and all items) with scheduled conditions fulfilled (2) &UHDWH $FWLRQ button on action tab: displays all actions that can be scheduled (3) 3UHYLHZ button: preview for print, fax and email (4) 3URFHVVLQJ /RJ button: processing log for executed actions (5) Column &RQGLWLRQ: displays start conditions Meaning of FRORUV on Action tab: y Green - action successfully executed y Yellow action scheduled, not yet executed y Red action executed with errors

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In the ILQDQFLQJ WHPSODWH, there two different kinds of flows: y 2QHWLPH flows: One time flows represent payments, due at a single point in time. y 3HULRGLFDO flows: Periodical flows represent payments designed to be recurring in time, represented by a step in the payment structure. The information in the financing template is used to create a ELOOLQJ SODQ. The billing plan does not include the monthly installments yet, but does contain information about how to build them (such as condition values, dates). The billing plan structure is interpreted by financial mathematics. During this process, customizing settings are used to get the correct interest calculation method. The result is stored internally as the SD\PHQW SODQ. On the database it is stored as ELOOLQJ UHTXHVW LWHPV, which are later used to create invoices. Mention the Simulation Tool

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Payment flows form the basis for calculating the key figures. In the calculation schema, you specify how the system calculates the individual payment flows. The necessary information for the payment flows generally comes from the payment schedule of the lease, which is used to derive the payments, interest, principle and balance. You can also use condition values (of the financing item or product item) from the contract in the calculation for example, the acquisition and production costs, interest rates, and so on.

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([DPSOH  y The interim period lies between the contract start date and billing start date, and is only charged with interest. Since the contract start date and the start of billing date are identical in this example (November 1st), no interim period is calculated here. y Afterwards, 12 periods with monthly installments follow, and then 12 months with quarterly installments.

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Example for recurring flows representing different types of repayment: ([DPSOH  y This 24 months payment schedule consists of 12 periods with monthly installments and four quarterly installments.

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Assignment of number range for GAID to item category (sales dependent customzing of item category)

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The following parameters are used to determine outline agreements for financing quotations or contracts: y Sold-to party y Lease term y Contract class of financing product If more than one matching outline agreements are found, the user needs to select one from a popup. If only one matching outline agreement is found, automatic assignment is possible depending on customizing settings.

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SAP AG 2006

(1) A VXUYH\ is created using the VXUYH\ VXLWH (transaction crm_survey_suite). A survey contains general terms and conditions. The values for the general terms and conditions are not yet defined, but multiple choices might be given, e.g. payment terms immediately with 2% discount or without discount within 14 days. (2) An RXWOLQH DJUHHPHQW is created. The outline agreement contains a business partner and a financing product. A survey is assigned to the outline agreement. Values are chosen for the general terms and conditions in the survey. (3) A ILQDQFLQJ TXRWDWLRQ is created. A matching outline agreement is determined and linked to the financing quotation. The values of the outline agreement are mapped to values in the financing quotation, i.e. values in the quotation are overwritten with values from the outline agreement. (4) It is possible to define DGGLWLRQDO WHUPV DQG FRQGLWLRQV valid for one financing transaction only. For this purpose, an additional survey can be assigned. (5) A ILQDQFLQJ FRQWUDFW is created. The link to the outline agreement is copied from the financing quotation. (6) A FKDQJH SURFHVV is executed. Depending on the customizing settings for the individual change process, the link to the outline agreement can be copied or a re-determination of a matching outline agreement can be done. If a re-determination takes place, a link to the new outline agreement will be established and the values of the outline agreement will be mapped to values in the financing quotation.

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SAP AG 2006 Leasing Louis Teunissen

Pay invoice (ERP) y Standard FI functionality. After the release of the invoice, the creditor y account booking is done, then the payment run can be started. Complete invoice & book invoice (+ Check invoice & block for payment) y A check of the invoice data against the PO is possible within SRM y (PO data will be copied into the invoice template in the system). y However, there is no check of the invoice data against the y leasing quotation in the CRM system. BP data (suppliers) replication from CRM into SRM y Vendor data (created in the CRM) will be replicated into the y ERP system (add the creditor related data there). From the ERP, y the vendor master data are replicated in the SRM. Register & park invoice y It is possible to enter the supplier invoice data into the system with reference to the PO or with reference to a leasing quote or contract. The invoice could be parked. After posting, the invoice is put into an approval workflow. Upon approval, the invoice would be send to the backend system and posted in FI-system. Beside this manual approval and release within the SRM, it is also possible to release the invoice during the inception of the leasing contract.

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SAP AG 2006 Leasing Louis Teunissen

The PO is created within SRM based on a demand which is triggered via a system status in the Leasing document (on the financing product line item or the physical product line item). That means, it is possible, to generate a PO based on the leasing quotation. Also, it is possible to generate the PO based on the leasing contract. In this case, however, certain restrictions would apply (invoice data could not be taken over into the contract document).

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It is only possible to create multiple POs, if there are multiple object line items (physical products) in the leasing document. I.e., there must be separate object line items for the truck and the refrigerator. If there is only one object line item which represents the truck AND the refrigerator then there will be only a single PO (i.e., for each object line there would only be one partner Vendor which would be transferred to the SRM).

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You should use your own physical product CAR_## and your own financing product EASYLEASE_## which you have already created in the exercise before. If for any reason, this does not work, you can also use the above mentioned data. 1-1 Create a lease quotation with using the master data business partner, physical product and financing product. 1-1-1 Create the quotation either by choosing Create Transaction (1st on the Icon Bar), )LQDQFLQJ &RQWUDFW -> /HDVLQJ 4XRWDWLRQ or by using the pushbutton Leasing Quotation . Enter the sold-to party and press RETURN. CHECK: After you enter the sold-to party, the other business partner roles are proposed. If there are multiple possible business partners in the organizational units, or more than one organizational unit, the system displays a popup, from which you can select the correct partners or organizational units. (Choose sales organization (UURU 5HIHUHQFH VRXUFH QRW IRXQG.) 1-1-2-1 Go to the Partner tab and change the vendor to vendor 5 if this has not been done by the system. Then go back to General tab. 1-1-3 Enter the physical product (material) in the item overview in the Product column and enter the quantity into the according column (e.g. Quantity = 1). Press RETURN. CHECK: Which Item Category and item number were automatically assigned to this product? 1-1-4 Select the possible financing product using F4-help within the column Financing Product . Only those financing products will be displayed which are valid to finance the object entered. Select the financing product and press RETURN. CHECK: Which Item Category and which Item Number were assigned to the financing item? CHECK: How are the two items linked? Close the sub-screen with the header data.

1-1-2

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All tabs include data for both the financing and the physical product. Some are only valid for the financing product (like Financing Details ) others for both (like Conditions ). 1-2-1 1-2-2 1-2-3 1-2-4 How can you figure out which data have information for both products? Is the Net price condition in the list? Enter a down payment of 2000 EUR (condition type 4B10). CHECK the following: - Contract start date - Start of billing - Lease Term (depending on the selected product) - payment plan including payment dates. (You do not have to check the correctness of the dates in this training case.) 1-2-5 CHECK the status of this transaction: What are the system statuses of the financing product? The entry Contains errors should not appear. Save the quotation (in the menu) and write down your quotation number: __________________ CHECK: What is the new status of the saved quotation? #

1-3

Create another quotation using the People Centric User Interface. For this use the second favorite Financing Quotations (BSP application) which brings you to the People Centric User Interface (PC-UI) again. Re-enter your user ID and password. 1-3-1 1-3-2 1-3-3 1-3-4 Use the button create for a new document. Enter the name or number of the business partner into the column Sold-toparty and confirm your entry. Enter the products to the contract items. You can use the search help in the same way like before. Save your quote and write down the quote number: #_______________________.

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Please find the GAID (External Allocation Number) in both user interfaces. First, stay within the PC UI and within the just created quotation, then open the same quotation in the SAP GUI. Write down your GAID: #__________________.

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You should use your own physical product CAR_## and your own financing product EASYLEASE_## which you have already created in the exercise before. If for any reason, this does not work, you can also use the above mentioned data. 1-1 To create a new leasing transaction use menu path ,QGXVWULHV /HDVLQJ )LQDQFLQJ &RQWUDFWV 0DLQWDLQ /HDVLQJ 7UDQVDFWLRQV (or call transaction crmd_order directly). 1-1-1 The screen layout will change according to the transaction type you have chosen. If you cannot find the push button Leasing Quotation you have to change your settings. Choose Settings in the right upper corner of your screen. Go to tab Specific and enter LEAO (leasing quotation) and LEAS (leasing contract) as pushbuttons. Confirm your changes. 1-1-2 Enter the sold-to party 502002 in the header data on the tab General and press RETURN. To check the organizational data go to tab Organization and find the only organization F900, distribution channel F9 to which the business partner is assigned. On the tab Partner you can see the partner functions that have been found during partner determination. 1-1-2-1 Go to the Partner tab and change the vendor to vendor 5 if this has not been done by the system. Then go back to General tab. 1-1-3 Enter the physical product (material) directly in the item overview in the Product column or use the F4-help. Then enter the quantity 1 into the according column. Press RETURN. CHECK: The item automatically received item category OBJN and probably the item number 100.

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Go to the column Financing Product and hit F4. You will get those financing products which are valid to finance the object entered defined within Relationships. Select the financing product with a double click then press RETURN. CHECK: The financing item will automatically receive item category LEFA and another item number. CHECK: The two items are linked using the item numbering. The higherlevel item is the financing product, therefore the higher level number is the number of the financing product. Close the sub-screen with the header data by double-clicking on the item line.

1-2

All tabs include data for both the financing and the physical product. Some are only valid for the financing product (like Financing Details ) others for both (like Conditions ). 1-2-1 1-2-2 The latter will have a selection box to choose the product accordingly. For example on the tab Status are statuses for both products available. Select the tab Conditions and choose the physical product from the selection box. The before entered Net price condition type 4A01 is taken out of the condition record. The down payment of 2000 EUR can simple be entered in the white field of condition type 4B10. Any condition fields that are gray are calculated fields which cannot be maintained on this level. To make the required checks you need to go to different tabs. All dates are found on the tab Financing Details : Contract start date = Current date Start of billing = 1st day month after contract start Lease Term = 12 months (if you have selected product LAM_FP1) Choose the tab Cash Flow next. Within the control data change to the Financing View Financing Company . You will see the one-time flows and to see the payment the periodic payment structure. Close this section schedule with the according payment dates. 1-2-5 Select the Status tab and make sure that the financing product is chosen! Status Commitment To Finance should be there.

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To create a quotation via a web-interface you could either use the SAP Portal or just a BSP service. For this training we have added the BSP application Financing Quotation to your favorite list. Please, re-enter your user ID and password. In case there is no favorite with such name, this can be added by going over the menu path )DYRULWHV $GG RWKHU REMHFWV &50 %63 $SSOLFDWLRQ choose application CRMD_BUS2000114_QUOT . 1-3-1 1-3-2 Use the button create for a new document. On the next popup choose Leasing Quotation. Enter the name or number of the business partner into the column Sold-toparty (2nd field) and confirm your entry with a RETURN. Select the sales organization like before. To be able to enter the physical product first hit the button . Enter LAM_P1 as physical product and a quantity. Afterwards enter or choose on of the allowed financing products. You can use the search help in the same way like before. Save your quote and write down the quote number: #____________________________.

1-3-3

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In the People Centric User Interface the GAID is found on an extra tab called External Allocation Number . Open up the same transaction within the SAP GUI (transaction crmd_order ) and find the GAID on the tab Item Overview within the item information for the financing product.

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You should use your own physical product CAR_## and your own financing product EASYLEASE_## which you have already created in the exercise before. If for any reason, this does not work, you can also use the standard master data. 1-1 Create a lease quotation with using the master data business partner, physical product and financing product. 1-1-1 Create the quotation either by choosing Create Transaction (1st on the Icon Bar), )LQDQFLQJ &RQWUDFW -> /HDVLQJ 4XRWDWLRQ or by using the pushbutton Leasing Quotation . Enter the sold-to party and press RETURN. CHECK: After you enter the sold-to party, the other business partner roles are proposed. If there are multiple possible business partners in the organizational units, or more than one organizational unit, the system displays a popup, from which you can select the correct partners or organizational units. (Choose sales organization (UURU 5HIHUHQFH VRXUFH QRW IRXQG.) 1-1-2-1 Go to the Partner tab and change the vendor to vendor 5 if this has not been done by the system. Then go back to General tab. 1-1-3 Enter the physical product (material) in the item overview in the Product column and enter the quantity into the according column (e.g. Quantity = 1). Press RETURN. CHECK: Which Item Category and item number were automatically assigned to this product? 1-1-4 Select the possible financing product using F4-help within the column Financing Product . Only those financing products will be displayed which are valid to finance the object entered. Select the financing product and press RETURN. CHECK: Which Item Category and which Item Number were assigned to the financing item? CHECK: How are the two items linked? Close the sub-screen with the header data.

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All tabs include data for both the financing and the physical product. Some are only valid for the financing product (like Financing Details ) others for both (like Conditions ). 1-2-1 1-2-2 1-2-3 1-2-4 How can you figure out which data have information for both products? Is the Net price condition in the list? Enter a down payment of 2000 EUR (condition type 4B10). CHECK the following: - Contract start date - Start of billing - Lease Term (depending on the selected product) - payment plan including payment dates. (You do not have to check the correctness of the dates in this training case.) 1-2-5 CHECK the status of this transaction: What are the system statuses of the financing product? The entry Contains errors should not appear. Save the quotation (in the menu) and write down your quotation number: #______________________________________________ CHECK: What is the new status of the saved quotation?

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Create another quotation using the People Centric User Interface. For this use the second favorite Financing Quotations (BSP application) which brings you to the People Centric User Interface (PC-UI) again. Re-enter your user ID and password. 1-3-1 1-3-2 1-3-3 1-3-4 Use the button create for a new document. Enter the name or number of the business partner into the column Sold-toparty and confirm your entry. Enter the products to the contract items. You can use the search help in the same way like before. Save your quote and write down the quote number: # _____________________________________________________

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Please find the GAID (External Allocation Number) in both user interfaces. First, stay within the PC UI and within the just created quotation, then open the same quotation in the SAP GUI. Write down your GAID: #________________________________________.

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You should use your own physical product CAR_## and your own financing product EASYLEASE_## which you have already created in the exercise before. If for any reason, this does not work, you can also use the above mentioned data. 1-1 To create a new leasing transaction use menu path ,QGXVWULHV /HDVLQJ )LQDQFLQJ &RQWUDFWV 0DLQWDLQ /HDVLQJ 7UDQVDFWLRQV (or call transaction crmd_order directly). 1-1-1 The screen layout will change according to the transaction type you have chosen. If you cannot find the push button Leasing Quotation you have to change your settings. Choose Settings in the right upper corner of your screen. Go to tab Specific and enter LEAO (leasing quotation) and LEAS (leasing contract) as pushbuttons. Confirm your changes. 1-1-2 Enter the sold-to party 502002 in the header data on the tab General and press RETURN. To check the organizational data go to tab Organization and find the only organization F900, distribution channel F9 to which the business partner is assigned. On the tab Partner you can see the partner functions that have been found during partner determination. 1-1-2-1 Go to the Partner tab and change the vendor to vendor 5 if this has not been done by the system. Then go back to General tab. 1-1-3 Enter the physical product (material) directly in the item overview in the Product column or use the F4-help. Then enter the quantity 1 into the according column. Press RETURN. CHECK: The item automatically received item category OBJN and probably the item number 100.

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Go to the column Financing Product and hit F4. You will get those financing products which are valid to finance the object entered defined within Relationships. Select the financing product with a double click then press RETURN. CHECK: The financing item will automatically receive item category LEFA and another item number. CHECK: The two items are linked using the item numbering. The higherlevel item is the financing product, therefore the higher level number is the number of the financing product. Close the sub-screen with the header data by double-clicking on the item line.

1-2

All tabs include data for both the financing and the physical product. Some are only valid for the financing product (like Financing Details ) others for both (like Conditions ). 1-2-1 1-2-2 The latter will have a selection box to choose the product accordingly. For example on the tab Status are statuses for both products available. Select the tab Conditions and choose the physical product from the selection box. The before entered Net price condition type 4A01 is taken out of the condition record. The down payment of 2000 EUR can simple be entered in the white field of condition type 4B10. Any condition fields that are gray are calculated fields which cannot be maintained on this level. To make the required checks you need to go to different tabs. All dates are found on the tab Financing Details : Contract start date = Current date Start of billing = 1st day month after contract start Lease Term = 12 months (if you have selected product LAM_FP1) Choose the tab Cash Flow next. Within the control data change to the Financing View Financing Company . You will see the one-time flows and to see the payment the periodic payment structure. Close this section schedule with the according payment dates. 1-2-5 Select the Status tab and make sure that the financing product is chosen! Status Commitment To Finance should be there.

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To create a quotation via a web-interface you could either use SAP Portal or also just a BSP service. For this training we have added the BSP application Financing Quotation to your favorite list. Please, re-enter your user ID and password. In case there is no favorite with such name, this can be added by going over the menu path )DYRULWHV $GG RWKHU REMHFWV &50 %63 $SSOLFDWLRQ choose application CRMD_BUS2000114_QUOT . 1-3-1 1-3-2 Use the button create for a new document. On the next popup choose Leasing Quotation. Enter the name or number of the business partner into the column Sold-toparty (2nd field) and confirm your entry with a RETURN. Select the sales organization like before. To be able to enter the physical product first hit the button . Enter LAM_P1 as physical product and a quantity. Afterwards enter or choose on of the allowed financing products. You can use the search help in the same way like before. Save your quote and write down the quote number: # ____________________________________________________.

1-3-3

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In the People Centric User Interface the GAID is found on an extra tab called External Allocation Number . Open up the same transaction within the SAP GUI (transaction crmd_order ) and find the GAID on the tab Item Overview within the item information for the financing product.

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There are three different ways to move forward in the quotation process: y Status change: manual change of document status y CRM action: flexible tool in the CRM system to automatize process steps y External event: a part of the process that happens outside the LAM system The action for the creation of a COA from a quotation is called Generate Certificate of Acceptance. In the upcoming pop-up, you can adopt or reject the vendor invoice that was entered via EBP. The lessor issues the Certificate of Acceptance and sends it to the lessee. The lessee confirms the correct delivery of the product by sending the signed Certificate of Acceptance back to the lessor. The contract begins after the lessor released and activated the certificate of acceptance (COA). The lessor sends the contract to the lessee.

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The action for the creation of a COA from a quotation is called Generate Certificate of Acceptance. You execute this action from the icon in the header bar or schedule the action as a batch job. You can create a COA with or without a vendor invoice by using the same action. Items with and without invoices can be combined in one COA (needed especially for secondary transactions like Upgrade). When you execute the action Generate Certificate of Acceptance you get a pop-up where you can decide if you want to adopt the amount from the invoice (which can be different from the quotation) in the COA or not. A holding period can be defined to control the moment of COA creation if partial invoices are entered. Functionality of holding period/partial invoices is activated/enforced y Holding period in financing profile overwrites the duration LEASCOADU after a vendors invoice was entered -> provides the possibility to control the holding period product-dependent y Holding period in date profile (LEASCOADU) is used to control the moment COA is created

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In the item overview you can now replace the reference product with the individual object. Use the F4-Help (marked in red) to select the iObject which corresponds to the reference product (e.g. the reference product is Notebook and the IObject is then a Notebook 123 ). This step you could do already in the quotation

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Classification of contracts: Classifies the contract according to any rule (usually either Operating Lease or Capital Lease). Delivery of information relevant for posting: What has to be posted and how (e.g. sum of payments is relevant for accruals according to US GAAP) Value determination for assets / accruals / One Time Postings: Gets information from contract / material / condition / substitution / formula etc.

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Determination of the classification: y During the creation of a lease document in CRM the classification comes from the financing product. The classification can be fixed or forced (set flag at StdVal ) and will not be changed in ERP depending on additional settings in ERP Accounting. Forced indicator in CRM alone doesnt have any consequences in ERP Accounting if settings in ERP Accounting dont correlate with those set in CRM. Five classifications in CRM standard delivery: y Local Classification (Tax) y Group Classification (Tax) y Customer Classification y Local Classification (Book) y Local Group Classification (Book) Three classification groups in CRM standard delivery: y Operating Lease (OL) y Capital Lease (CL) y Loan (LO)

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CRM and ERP Accounting must have the same Accounting Principles. Each CRM classification is assigned to an accounting principle in ERP. Classifications in CRM are assigned to ERP classifications (see IMG: CRM -> Leasing and Asset Management -> Financing Product -> Classify Financing Products -> Assingment of Accounting Principles to Classifications)

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New lease contracts that do not refer to a previous document always get a new GAID (Tab item overview).

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'HVFULSWLRQ EXC_06 is for invoice entry with Enterprise Buyer Professional. 3UHSDUDWLRQ The following master data can be used for the execution of this training case: Sold-to party: Vendor: Financing product: Physical product: (financed/leased) Additional data you need: Document number of the quotation from a previous training case. Or create a new quotation in transaction CRMD_ORDER: Use business transaction Lease. Follow the creation steps as described in test case EXC_04a, that means a) Enter your Sold-To-Party LESSEE_00 and the Vendor VENDOR_00. b) Maintain your financial and physical product c) Save your quotation. 1-1-1 Choose Invoice Entry for Leasing and call the transaction Leasing: Invoice Entry Expert User. 1-1-2 Enter the number of your quotation and press Start Your quotation within CRM must be in display mode. Press the hyperlink icon 'Enter invoice' in the Action Column. 1-1-3 The invoice form is now displayed. Choose 16% dom. input and a fictive invoice number for the vendor. Press the 'Calculate' Button. Call 'Check' for proving the invoice. It should be error-free. 1-1-4 Save the invoice by pressing 'Post'. A Message Box ('Invoice created with number x') with the internal invoice number is displayed after a short time. Note this number: ____________________
SAP AG FS270 4-22

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1-2

Check LAM 1-2-1 In transaction CRMD_ORDER, call the document number of this training case or change back from display mode to edit mode. 1-2-2 Choose the Status tab and the financing item. CHECK: In the overview on the left, you have to see the entries ' Released' and ' Vendor Invoice'none of the entries can have errors, other statuses can ; be ignored.

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Display the invoice entered for your quotation and check the status.

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Additional data you need: Document number of the quotation from the previous training case. 2-1 Call transaction crmd_order and load/retrieve your error-free quotation from the previous training case. Choose the Status tab and make sure that the financing item is shown. CHECK: What is the status of your financing quote? 2-2 You now want to convert the quotation into a contract without entering a vendor invoice. Therefore, change into edit mode. 2-2-1 2-2-2 2-2-3 2-2-4 Execute the action Create Certificate of Acceptance (in Dial). System will ask for a quantity. Confirm the total quantity of the physical products in this exercise. Make sure to save the current transaction and with this the new document for the contract. Where can you find the new document number? Note this number. #_______________________ 2-3 Open the new contract out of the document flow. CHECK: Financing Details and the Cash Flow are identical with the values in the quotation. 2-3-1 2-3-2 2-3-3 2-4 What system status does the contract have? Change the contract status to Released and save it again. Is this contract now already represented in the accounting system?

Activation of the contract (contract inception/transfer to ERP) is done via the menu path ,QGXVWULHV /HDVLQJ 7RROV 3URFHVV $FWLRQV or with transaction nsppfp. Fill in your contract number in the field Application Key (put a wildcard * in front and after your contract number) and execute. There are two actions waiting. Choose the action Inception Header and execute. CHECK: What is the new status of the contract?

SAP AG

FS270

4-24

2-5

Check whether the inception transferred contract data into the accounting system. Therefore logon to the ERP backend system. 2-5-1 Where in Accounting will you find your activated leasing contract? Enter contract number and company code information and have a look at your contract within the Lease Accounting Explorer. Check the accrual postings and the one time postings. Which asset number and asset class has been created for the object? Asset number:__________________________ Asset class :__________________________ 2-5-4 Where can you find the GAID in the asset master?

2-5-2 2-5-3

2-6

In this exercise we want to use an individual object. First create a new financing quote with CAR_## and move it forward to a contract (status In process is necessary). 2-6-1 2-6-2 Exchange the physical product (CAR_##) by your individual object (MYCAR_##). Check the status of the individual object. Status:_________________ 2-6-3 2-6-4 Change the status of the contract to Released and save the contract. Check the status of the individual object again. New status:______________ 2-6-5 Incept the contract and go to the ERP system to find out which asset number and asset class has been created for the individual object? Asset number:__________________________ Asset class :__________________________ Do you find the individual object in the asset master information?

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What is the net value of this contract? Check the calculation by using the payment schedule!

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4-25

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'HVFULSWLRQ EXC_06 is for invoice entry with Enterprise Buyer Professional. 3UHSDUDWLRQ The following master data can be used for the execution of this training case: Sold-to party: Vendor: Financing product: Physical product: (financed/leased) Additional data you need: Document number of the quotation from a previous training case. Or create a new quotation in transaction CRMD_ORDER: Use business transaction Lease . Follow the creation steps as described in test case EXC_04a, that means a) Enter your Sold-To-Party LESSEE_00 and the Vendor VENDOR_00. b) Maintain your financial and physical product c) Save your quotation. 1-1-1 Choose Invoice Entry for Leasing and call the transaction Leasing: Invoice Entry Expert User . 1-1-2 Enter the number of your quotation and press Start Your quotation within CRM must be in display mode. Press the hyperlink icon ' Enter invoice' the Action Column. in 1-1-3 The invoice form is now displayed. Choose 16% dom. input and a fictive invoice number for the vendor. Press the ' Calculate' Button. Call ' Check' proving the invoice. It should be error-free. for 1-1-4 Save the invoice by pressing ' . A Message Box (' Post' Invoice created with number x'with the internal invoice number is displayed after a short time. ) Note this number: ____________________
SAP AG FS270 4-26

8QLW

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1-2

Check LAM 1-2-1 In transaction CRMD_ORDER, call the document number of this training case or change back from display mode to edit mode. 1-2-2 Choose the Status tab and the financing item. CHECK: In the overview on the left, you have to see the entries ' Released' and ' Vendor Invoice'none of the entries can have errors, other statuses can ; be ignored.

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Additional data you need: Document number of the quotation from the previous exercise. 2-1 Within transaction crmd_order (menu path ,QGXVWULHV /HDVLQJ )LQDQFLQJ &RQWUDFWV 0DLQWDLQ /HDVLQJ 7UDQVDFWLRQV). To open your error-free quotation from the previous training case choose the button Open transaction (Shift + F5) within the icon bar. Go to the item details with a double click on the financing product. On the Status tab the system status for the financing product should be Commitment To Finance and Released. To convert the quotation into a contract you need to change into edit mode first. 2-2-1 Choose the action button in the header of the sales order transaction and select the entry Create Certificate of Acceptance (in Dial) from the drop down list. There will be a popup for Quotation Acceptance in which you could still change the quantity. Confirm the total quantity of the physical products in this exercise. Save the current transaction (quotation). Only then will the number for the leasing contract be created. You can find the new document within the document flow . The documents flow button is located right next to the status icon in the one order user interface.

2-2

2-2-2

2-2-3 2-2-4

2-3

Open the contract by double clicking on the contract number in the document flow. Double click on the financing product and go to the tabs Financing Details and Cash Flow and compare them roughly with the values you checked within the quotation. 2-3-1 2-3-2 2-3-3 The system status should be In Process and Certificate of Acceptance . If status is Open first change to edit mode. Choose the drop down button and set the system status to Released . Don t forget to save your changes again. The contract is NOT already represented in the accounting system as the activation has not taken place so far.
FS270 4-28

SAP AG

2-4

To activate the contract (or in another word incept it/transfer in to ERP) you need to go over the menu path ,QGXVWULHV /HDVLQJ 7RROV 3URFHVV $FWLRQV (transaction /nsppfp ). Enter the number of your released contract in the following manner: *500XXXXX* within the field Application Key . Execute the transaction. Then mark the action Leasing Header Contract and execute again. The status of the contract is Distributed which means that the data have been transferred from the CRM to the ERP system.

2-5

Logon to the ERP system with the same user. 2-5-1 You can find the activated contract under menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ /HDVH $FFRXQWLQJ /HDVH 'LVSOD\ or use transaction filaexpl to open the lease accounting explorer. Enter the contract number and company code F900 for selection. You will find the accrual postings in the lower left part of the lease accounting explorer. Choose Local GAAP or IAS accruals and have a look at them or choose one time postings. Double click on the asset number under 2EMHFWV )L[HG $VVHWV According to the rules set-up within the accounting system this contract could be handled as a capital lease without an asset created or as an operating lease with an asset. The asset number can be found within the field Asset . Go to display master data 2-5-4 to find the asset class.

2-5-2

2-5-3

The GAID can be found within the asset master on the tab Allocations in the field Asset super number .

2-6

After you have created a new financing quote (and moved it forward to a contract) go to the tab Status within the details and check that the system status is In process . Change into Edit Mode. 2-6-1 In the column Product exchange the physical product CAR_## with the individual object MYCAR_##. Save the change. 2-6-2 To check the status of the individual object you can use transaction crmc_iobj_fin_state or the menu path ,QGXVWULHV /HDVLQJ )LQDQFLQJ 3URGXFWV &KDQJH VWDWH RI LQGLYLGXDO REMHFWV Enter your object ID and select All in the section Internal Status. The status should be blank. You can also see the status of the individual object when opening it in the product workbench. On the tab Material you will find the Internal Status Blank. Choose the item details and go to the status of the financing product to change the status of the contract to Released . Save your contract again. To check the new status of the individual object proceed as described under 5-6-2. The status should have changed to Leased.

2-6-3 2-6-4

SAP AG

FS270

4-29

2-6-5

Incept the contract as in 5-4. Within the ERP system go again to the lease accounting explorer to find the asset number and asset class. The individual object will not be found with the asset master information because it has been exchanged with the reference product (LAM_P1 or your own reference product).

2-7

Net value = sum of all non statistical payments of the customer. You can find the net value on the header of your quotation on the General tab. To cross-check the result you can export the payment schedule found on the tab Cash Flow to Excel. (optional) CHECK: key figure calculation

2-X

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FS270

4-30

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'HVFULSWLRQ EXC_06 is for invoice entry with Enterprise Buyer Professional. 3UHSDUDWLRQ The following master data can be used for the execution of this training case: Sold-to party: Vendor: Financing product: Physical product: (financed/leased) Additional data you need: Document number of the quotation from a previous training case. Or create a new quotation in transaction CRMD_ORDER: Use business transaction Lease . Follow the creation steps as described in test case EXC_04a, that means a) Enter your Sold-To-Party LESSEE_00 and the Vendor VENDOR_00. b) Maintain your financial and physical product c) Save your quotation. 1-1-1 1-1-2 Choose Invoice Entry for Leasing and call the transaction Leasing: Invoice Entry Expert User . Enter the number of your quotation and press Start Your quotation within CRM must be in display mode. Press the hyperlink icon ' Enter invoice' the Action Column. in 1-1-3 The invoice form is now displayed. Choose 16% dom. input and a fictive invoice number for the vendor. Press the ' Calculate' Button. Call ' Check' proving the invoice. It should be error-free. for LESSEE_00 VENDOR_00 FINPROD_00 PHYSPROD_01

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SAP AG

FS270

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Save the invoice by pressing Post. A Message Box (Invoice created with number x) with the internal invoice number is displayed after a short time. Note this number: ____________________

1-2

Check LAM 1-2-1 1-2-2 In transaction CRMD_ORDER, call the document number of this training case or change back from display mode to edit mode. Choose the Status tab and the financing item. CHECK: In the overview on the left, you have to see the entries ' Released' and ' Vendor Invoice'none of the entries can have errors, other statuses can ; be ignored.

1-X Display the invoice entered for your quotation and check the status.

SAP AG

FS270

4-32

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Additional data you need: Document number of the quotation from the previous training exercise. 2-1 Call transaction crmd_order and load/retrieve your error-free quotation from the previous training case. Choose the Status tab and make sure that the financing item is shown. CHECK: What is the status of your financing quote? 2-2 You now want to convert the quotation into a contract without entering a vendor invoice. Therefore, change into edit mode. 2-2-1 Execute the action Create Certificate of Acceptance (in Dial) . 2-2-2 System will ask for a quantity. Confirm the total quantity of the physical products in this exercise. 2-2-3 Make sure to save the current transaction and with this the new document for the contract. 2-2-4 Where can you find the new document number? Note this number. #___________________ 2-3 Open the new contract out of the document flow. CHECK: Financing Details and the Cash Flow are identical with the values in the quotation. 2-3-1 What system status does the contract have? 2-3-2 Change the contract status to Released and save it again. 2-3-3 Is this contract now already represented in the accounting system? 2-4 Activation of the contract (contract inception/transfer to ERP) is done via the menu path ,QGXVWULHV /HDVLQJ 7RROV 3URFHVV $FWLRQV or with transaction nsppfp . Fill in your contract number in the field Application Key (put a wildcard * in front and after your contract number) and execute. There are two actions waiting. Choose the action Inception Header and execute. CHECK: What is the new status of the contract?

SAP AG

FS270

4-33

2-5

Check whether the inception transferred contract data into the accounting system. Therefore logon to the ERP backend system. 2-5-1 Where in Accounting will you find your activated leasing contract? Enter contract number and company code information and have a look at your contract within the Lease Accounting Explorer. 2-5-2 Check the accrual postings and the one time postings. 2-5-3 Which asset number and asset class has been created for the object? Asset number:__________________________ Asset class :__________________________ 2-5-4 Where can you find the GAID in the asset master?

2-6

In this exercise we want to use an individual object. First create a new financing quote with CAR_## and move it forward to a contract (status In process is necessary). 2-6-1 Exchange the physical product (CAR_##) by your individual object (MYCAR_##). 2-6-2 Check the status of the individual object. Status:_________________ 2-6-3 Change the status of the contract to Released and save the contract. 2-6-4 Check the status of the individual object again. New status:______________ 2-6-5 Incept the contract and go to the ERP system to find out which asset number and asset class has been created for the individual object? Asset number:__________________________ Asset class :__________________________ Do you find the individual object in the asset master information?

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What is the net value of this contract? Check the calculation by using the payment schedule!

SAP AG

FS270

4-34

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'HVFULSWLRQ EXC_06 is for invoice entry with Enterprise Buyer Professional. 3UHSDUDWLRQ The following master data can be used for the execution of this training case: Sold-to party: Vendor: Financing product: Physical product: (financed/leased) Additional data you need: Document number of the quotation from a previous training case. Or create a new quotation in transaction CRMD_ORDER: Use business transaction Lease . Follow the creation steps as described in test case EXC_04a, that means a) Enter your Sold-To-Party LESSEE_00 and the Vendor VENDOR_00. b) Maintain your financial and physical product c) Save your quotation. 1-1-1 1-1-2 Choose Invoice Entry for Leasing and call the transaction Leasing: Invoice Entry Expert User . Enter the number of your quotation and press Start Your quotation within CRM must be in display mode. Press the hyperlink icon ' Enter invoice' the Action Column. in 1-1-3 The invoice form is now displayed. Choose 16% dom. input and a fictive invoice number for the vendor. Press the ' Calculate' Button. Call ' Check' proving the invoice. It should be error-free. for 1-1-4 Save the invoice by pressing ' . A Message Box (' Post' Invoice created with number x'with the internal invoice number is displayed after a short time. ) Note this number: ____________________
SAP AG FS270 4-35

8QLW

9HQGRU ,QYRLFH $5

LESSEE_00 VENDOR_00 FINPROD_00 PHYSPROD_01

1-2

Check LAM 1-2-1 1-2-2 In transaction CRMD_ORDER, call the document number of this training case or change back from display mode to edit mode. Choose the Status tab and the financing item. CHECK: In the overview on the left, you have to see the entries ' Released' and ' Vendor Invoice'none of the entries can have errors, other statuses can ; be ignored.

1-X Display the invoice entered for your quotation and check the status.

SAP AG

FS270

4-36

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Additional data you need: Document number of the quotation from the previous training case. 2-1 Within transaction crmd_order (menu path ,QGXVWULHV /HDVLQJ )LQDQFLQJ &RQWUDFWV 0DLQWDLQ /HDVLQJ 7UDQVDFWLRQV). To open your error-free quotation from the previous training case choose the button Open transaction (Shift + F5) within the icon bar. Go to the item details with a double click on the financing product. On the Status tab the system status for the financing product should be Commitment To Finance and Released. To convert the quotation into a contract you need to change into edit mode first. 2-2-1 Choose the action button in the header of the sales order transaction and select the entry Create Certificate of Acceptance (in Dial) from the drop down list. There will be a popup for Quotation Acceptance in which you could still change the quantity. Confirm the total quantity of the physical products in this exercise. Save the current transaction (quotation). Only then will the number for the leasing contract be created. You can find the new document within the document flow . The documents flow button is located right next to the status icon in the one order user interface.

2-2

2-2-2

2-2-3 2-2-4

2-3

Open the contract by double clicking on the contract number in the document flow. Double click on the financing product and go to the tabs Financing Details and Cash Flow and compare them roughly with the values you checked within the quotation. 2-3-1 2-3-2 2-3-3 The system status should be In Process and Certificate of Acceptance . If status is Open first change to edit mode. Choose the drop down button and set the system status to Released . Don t forget to save your changes again. The contract is NOT already represented in the accounting system as the activation has not taken place so far.
FS270 4-37

SAP AG

2-4

To activate the contract (or in another word incept it/transfer in to ERP) you need to go over the menu path ,QGXVWULHV /HDVLQJ 7RROV 3URFHVV $FWLRQV (transaction /nsppfp ). Enter the number of your released contract in the following manner: *500XXXXX* within the field Application Key . Execute the transaction. Then mark the action Leasing Header Contract and execute again. The status of the contract is Distributed which means that the data have been transferred from the CRM to the ERP system.

2-5

Logon to the ERP system with the same user. 2-5-1 You can find the activated contract under menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ /HDVH $FFRXQWLQJ /HDVH 'LVSOD\ or use transaction filaexpl to open the lease accounting explorer. Enter the contract number and company code F900 for selection. You will find the accrual postings in the lower left part of the lease accounting explorer. Choose Local GAAP or IAS accruals and have a look at them or choose one time postings. Double click on the asset number under 2EMHFWV )L[HG $VVHWV According to the rules set-up within the accounting system this contract could be handled as a capital lease without an asset created or as an operating lease with an asset. The asset number can be found within the field Asset . Go to display master data 2-5-4 to find the asset class.

2-5-2

2-5-3

The GAID can be found within the asset master on the tab Allocations in the field Asset super number .

2-6

After you have created a new financing quote (and moved it forward to a contract) go to the tab Status within the details and check that the system status is In process . Change into Edit Mode. 2-6-1 In the column Product exchange the physical product CAR_## with the individual object MYCAR_##. Save the change. 2-6-2 To check the status of the individual object you can use transaction crmc_iobj_fin_state or the menu path ,QGXVWULHV /HDVLQJ )LQDQFLQJ 3URGXFWV &KDQJH VWDWH RI LQGLYLGXDO REMHFWV Enter your object ID and select All in the section Internal Status. The status should be blank. You can also see the status of the individual object when opening it in the product workbench. On the tab Material you will find the Internal Status Blank. Choose the item details and go to the status of the financing product to change the status of the contract to Released . Save your contract again. To check the new status of the individual object proceed as described under 5-6-2. The status should have changed to Leased.

2-6-3 2-6-4

SAP AG

FS270

4-38

2-6-5

Incept the contract as in 5-4. Within the ERP system go again to the lease accounting explorer to find the asset number and asset class. The individual object will not be found with the asset master information because it has been exchanged with the reference product (LAM_P1 or your own reference product).

2-7

Net value = sum of all non statistical payments of the customer. You can find the net value on the header of your quotation on the General tab. To cross-check the result you can export the payment schedule found on the tab Cash Flow to Excel.

2-X (optional) CHECK: key figure calculation

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Billing Engine Framework (BEF) y Tool to generate and maintain independent Billing Engine Applications y Uses metadata to describe the structure of such an application y Framework approach instead of user-exit-programming and modifications y Designed to support billing-like processes, such as - billing - Licenses & royalties accounting - rebate agreements Billing Engine Applications (BEA) y Generated, ABAP-based and customizable y Structures for storage and handling as well as process steps executed are reduced to a minimum resulting in increased performance and less DB space required. Attention: y Only CRM Billing (not lease accounting engine - LAE) supports full integration into FI-CA

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Additional data you need: Document number of an incepted contract from one of the previous training cases. If you do not have a leasing contract, create a new one using the data above; directly create a contract without going via a lease quotation. Take care that the contract has been incepted! 1-1 Open your contract and check the billing requests item. Which items are due today and which are due to end of coming month? Take a look at the drop down list. Go to the billing due list (menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'XH /LVW). 1-2-1 Enter the number of your document (incepted contract) and try to invoice the first three months. Process them with Online Collective Billing and save the billing documents in the upcoming screen. Check: the green indicator should appear next to the released items. Have there been any error messages? How can you check the details of the released billing item? Write down the number of your billing documents. #_________________________ 1-2-4 Where can you find the billing documents within your contract? Can you get to the billing document out of the contract?

1-2

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Check the status of the accounting documents created for your billing documents. 1-3-1 1-3-2 Where do you have to enter your contract document? What do you see here? Check the status of the transfer into the accounting system. Note this status and the description. ______________________________________________________ 1-3-3 (Optional) How can you process billing documents that have not been transferred to the accounting system?

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Now take a look at the accounting documents. Note: you do not have to change to the accounting system for this step! How can you navigate into the FICA Receivable document created? Note the number of this document: #_______________________________ (FI document number)

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Change back to the leasing contract and check the status of the billing request items you have invoiced. 1-4-1 What status do they have? ______________________________ 1-4-2 Check the billing request item of the any unbilled period of the contract created in the previous test case. What is the status there? _______________________________

1-5

Go to the Account Balance in ERP and check the billed line items for your contract. Enter the Business Partner and the Contract Account and press Enter. Doubleclick on a line item and check the detailed information (e.g. the Transaction/Item number of the Leasing Contract and the G/L accounts of the postings) for this billed line item under the different tabs and buttons. Has this line item been cleared?

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Additional data you need: Document number of an incepted contract from one of the previous training exercises. If you do not have a leasing contract, create a new one using the data above; directly create a contract without going via a lease quotation. Take care that the contract has been incepted! ([HFXWLRQ 1-1 Open your contract within crmd_order and go to the item details and to the tab BRIs for Billing Requests Items. For the due dates take a look at the drop down list. To get to the billing call the transaction /bea/crmb01 or go over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'XH /LVW. 1-2-1 Choose the area Individual Processing and enter the number of your document in the field Document Number. Execute. Open up all items and mark the first three months (use Shift). The difference between Online Collective Billing and Collective Billing is an additional popup which needs to be saved. To check for error messages choose the Button Display Error Log You can simply check the details of the released billing item by double clicking on this item in the list. Go back to your contract. Open the document flow and by double-clicking on the document number, you directly jump into the billing document. .

1-2

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To check the status of the accounting documents created for your billing documents call the transaction /bea/crmb11 or go over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'RFXPHQW) to do so. 1-3-1 You have to enter the number of the concerned contract in the area Item Data in the field Document Number. Execute. The system will display a list of all billing documents created for this contract. The status of the transfer into the accounting system can be found within the column Billing Status. Choose the F4-help to see its description.

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(Optional) If your documents have not yet been transferred to the accounting system call transaction /bea/crmb12 or go over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 7UDQVIHU %LOOLQJ 'RFXPHQWV WR $FFRXQWLQJ. Select your document again and hit the button transfer documents . To have a look at the accounting documents call the transaction /bea/crmb11 or go again over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'RFXPHQWV and select your documents. Mark one of your invoices and use the document flow button to display the document flow . Mark the Invoice (Leasing) document and choose the button Display Accounting Documents . Navigate into the accounting document either with a double click or by selecting it and choosing the magnifying glass. You are in the display of the FICA Receivable document for the Contract Account (=Business Agreement) of your Customer/ Business Partner in the ERP-system.

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Go back to the leasing contract into the item details of your contract and on the tab BRIs . 1-4-1 1-4-2 On the tab BRIs go to the tab Status and choose one already billed item. The status should be Fully Invoiced and Transferred to bill. document . The status for any unbilled item should be For Billing and Transferred to bill. document .

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Within the ERP system use the menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ &RQWUDFW $FFRXQWV 5HFHLYDEOH DQG 3D\DEOH $FFRXQW $FFRXQW %DODQFH Enter the number of the Business Partner (505021) and the Contract Account (5000000041) and press Enter. You will see all the billed line items for this Contract Account (for all Leasing Contracts that are linked with this Contract Account/Business Agreement). Doubleclick on one of your line items and view the information under the different tabs and buttons (the G/L accounts for the posting can be found under the button G/L item). Press button Clearing analysis. The line item has not been cleared yet, see column Still open .

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Additional data you need: Document number of an incepted contract from one of the previous training cases. If you do not have a leasing contract, create a new one using the data above; directly create a contract without going via a lease quotation. Take care that the contract has been incepted! 1-1 Open your contract and check the billing requests item. Which items are due today and which are due to end of coming month? Take a look at the drop down list. Go to the billing due list (menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'XH /LVW). 1-2-1 Enter the number of your document (incepted contract) and try to invoice the first three months. Process them with Online Collective Billing and save the billing documents in the upcoming screen. Check: the green indicator should appear next to the released items. Have there been any error messages? How can you check the details of the released billing item? Write down the number of your billing documents. #_________________________ 1-2-4 Where can you find the billing documents within your contract? Can you get to the billing document out of the contract?

1-2

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Check the status of the accounting documents created for your billing documents. 1-3-1 1-3-2 Where do you have to enter your contract document? What do you see here? Check the status of the transfer into the accounting system. Note this status and the description. ______________________________________________________ (Optional) How can you process billing documents that have not been transferred to the accounting system?

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Now take a look at the accounting documents. Note: you do not have to change to the accounting system for this step! How can you navigate into the Accounts Receivable document created? Note the number of this document: #_______________________________ (FI document number) CHECK: Where do you find the GAID number in this accounting document?

1-4

Change back to the leasing contract and check the status of the billing request items you have invoiced. 1-4-1 What status do they have? ______________________________ 1-4-2 Check the billing request item of the any unbilled period of the contract created in the previous test case. What is the status there? _______________________________

1-5

Go to Accounts Receivable within ERP and check the line items for your customer. Enter the customer (502002) and the company code F900. Choose all open items. How can you recognize your documents? Where can you find the reference GAID number? How do you get to the document overview and to the original invoice document?

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Additional data you need: Document number of an incepted contract from one of the previous training exercises. If you do not have a leasing contract, create a new one using the data above; directly create a contract without going via a lease quotation. Take care that the contract has been incepted! 1-1 Open your contract within crmd_order and go to the item details and to the tab BRIs for Billing Requests Items. For the due dates take a look at the drop down list. To get to the billing call the transaction /bea/crmb01 or go over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'XH /LVW. 1-2-1 Choose the area Individual Processing and enter the number of your document in the field Document Number . Execute. Open up all items and mark the first three months (use Shift ). The difference between Online Collective Billing and Collective Billing is an additional popup which needs to be saved. To check for error messages choose the Button Display Error Log You can simply check the details of the released billing item by double clicking on this item in the list. Go back to your contract. Open the document flow and by double-clicking on the document number, you directly jump into the billing document. .

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1-2-2 1-2-3 1-2-4

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To check the status of the accounting documents created for your billing documents call the transaction /bea/crmb11 or go over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'RFXPHQW to do so. 1-3-1 You have to enter the number of the relevant contract in the area Item Data in the field Document Number . Execute. The system will display a list of all billing documents created for this contract. The status of the transfer into the accounting system can be found within the column Billing Status . Choose the F4-help to see its description. (Optional) If your documents have not yet been transferred to the accounting system call transaction /bea/crmb12 or go over the menu path ,QGXVWULHV

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/HDVLQJ %LOOLQJ 7UDQVIHU %LOOLQJ 'RFXPHQWV WR $FFRXQWLQJ. Select your document again and hit the button transfer documents 1-3-4 . To have a look at the accounting documents call the transaction /bea/crmb11 or go again over the menu path ,QGXVWULHV /HDVLQJ %LOOLQJ 0DLQWDLQ %LOOLQJ 'RFXPHQWV and select your documents. Mark one of your invoices and use the document flow button to display the document flow . Mark the invoice (Leasing) document and choose the button Display Accounting Documents . Navigate into the accounting document either with a double click or by selecting it and choosing the magnifying glass. You are in the display of the Accounts Receivable document. CHECK: The GAID can be found in the column Assignment . 1-4 Go back to the leasing contract into the item details of your contract and on the tab BRIs . 1-4-1 1-4-2 On the tab BRIs go to the tab Status and choose one already billed item. The status should be Fully Invoiced and Transferred to bill. document . The status for any unbilled item should be For Billing and Transferred to bill. document .

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Within the ERP system use the menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ &XVWRPHUV $FFRXQW 'LVSOD\&KDQJH /LQH ,WHPV and enter the customer account number (502002) and the company code F900. Select All items and execute the selection. You can see the status of each item (open, due, etc.) You can recognize your own documents within the column Text with the contract number plus item number. Double click on one of your line item. You will see again the reference GAID number in the field Assignment and also the internal document number of the leasing contract in the field Text again. Click on the icon document overview to navigate to the document overview. To see the original document choose (QYLURQPHQW 'RFXPHQW HQYLURQPHQW 2ULJLQDO GRFXPHQW You will see the billing document from CRM again.

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The contract change processes enable: y effective handling of changes to be carried out on an active and running lease contract y integration of follow-up activities in Accounting; change management is fully integrated in Lease Accounting Engine y management of possible execution dates for changes y simulation capabilities and change quotes Advantages y great number of supported change processes y low transaction costs for changes due to the deep integration and system support y automatic re-classification of changed contracts y cancellation of changes possible y complete change history

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0LGOHDVH DQG (2/OHDVH FKDQJH SURFHVVHV Change processes can either be executed at any time during the lease term (mid-lease) or when the contract has reached EOL status (end-of-lease). Ex: Processes executed prior to the lease end (ETER, EBUY..) are mid-lease processes whereas processes executed at the lease end (RNEW, TERM..) are EOL processes. &KDQJH SURFHVVHV ZLWK  ZLWKRXW ILQDQFLQJ FKDUDFWHU Change process can result in a follow-up contract with (new) financing or in a follow-up contract which doesnt have a financing character. Example: Terminating change processes don'need a financing (e.g. CONC, ECON..). t ,QERXQG  RXWERXQG FKDQJH SURFHVVHV Outbound change processes create follow-up documents which is documented by the document flow. Inbound processes are processed on the same document and do not create follow-up documents. Inbound processes are the Stop Billing/Accounting process. &KDQJH SURFHVVHV RQ KHDGHU  LWHP OHYHO Change processes on header level are valid for all of the contract line items and cannot be executed for single line items. Change processes on item level are executed for single line items. Change processes on header level are INSO, LCOO,STAH, STBH. &KDQJH SURFHVVHV ZLWK XSJUDGH FKDUDFWHU Change processes where the physical products are upgraded follow special rules regarding linkage and financing which has to be to be defined in customizing. Change processes with upgrade character are UPGR, UBLX, UNOC and UCOT. 0DQXDO YV DXWRPDWLF H[HFXWLRQ Most change processes are performed manually but for some of the change processes it is possible to use options also. Example: The change process for a base lease extension (BLEX) is provided as standard option also.

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([DPSOH (DUO\ 7HUPLQDWLRQ ZLWK 5HWXUQ (7(5 The lessee terminates a lease contract prior to the end of the lease and returns the assed. &KDUDFWHULVWLFV y Mid-lease change process without financing character y Terminating outbound change process on item level 5HVXOWV y The leased asset is returned to the lessor. y Original contract is completed and will be closed after a predefined time. y The remaining billing item requests are inactive and have no effect on future billing runs 3ULFLQJ 3URFHVV 3ULFLQJ SURFHVV (7B0 y Early termination fee 4O51 and tax repayment fee 4O61is calculated y Early termination price is calculated as follows: - Present value of the remaining payments - (Fair Market Value of the asset PV Residual Value) $FFRXQWLQJ y In the back-end ERP system, the remaining accruals are cleared, the formerly leased asset is removed from the asset management. In the back-end ERP system, the conclusion price is posted.

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5ROORYHU /XPS 6XP ZLWK &RQWLQXDWLRQ (;)&  Rollover to any other financing product which is not a loan product. 5ROORYHU /XPS 6XP ZLWK 7HUPLQDWLRQ (;)7  Rollover to any other financing product which is not necessarily a loan product. The contract is terminated. 5ROORYHU )LQDQFLQJ 52/)  Rollover to a new financing product (of contract classification loan ) where the rollover/termination fee is financed in the follow-up contract; the tax is due as one-time payment. 5ROORYHU ZLWK 7D[ )LQDQFLQJ 52))  Rollover to a new financing product (of contract classification loan ) where the rollover/termination fee DQG WKH WD[ RQ LW is financed in the followup contract. 5ROORYHU /XPS 6XP 52/7  Rollover to a new financing product (of contract classification loan ) where neither the fee nor any taxes are financed; the amount is due as a one-time payment and the contract is terminated.

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,QVXUDQFH 5ROORYHU )LQDQFLQJ ,15/ : Equipment needs to be replaced but the lessee is not insured and has to take over the costs. Costs are charged and rolled over to the follow-up contract which contains the replaced asset. (DUO\ %X\RXW 'XH 7R ,QVXUDQFH &ODLP ,1%< : An insurance claim has occured and the lessee buys the damaged equipment. The lease contract is terminated and the lessee is charged with an early termination fee and a buyout sum is calculated. (DUO\ 7HUPLQDWLRQ 'XH 7R ,QVXUDQFH &ODLP ,17(  An insurance claim has occurred because the leased asset is a total loss or is damaged. The contract is terminated prior to the lease end and the leased asset is returned to lessor. The lessee is charged for the early termination.

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,QVROYHQF\  8QGR ,QVROYHQF\: When significant economic difficulties lead to insolvency of a lessee the contract line item is set to status insolvent but payments can continue. If lessee overcomes the insolvency the undo of the insolvency (UNIN) may be performed and the status is set back. %DQNUXSWF\ ZLWKZLWKRXW 5HWXUQ: Lessee goes out of business and the lease contract is terminated. Bankruptcy is a special form of termination. 6WRS %LOOLQJ  8QGR 6WRS %LOOLQJ: Billing can be stopped for different reasons. Once the stop billing process has been performed billing is blocked and no billing documents are selected anymore. Already selected billing request items (BRIs) are not considered. Billing can be reactivated with the corresponding undo-process. There are two stop billing processes - one on item level and one on header level. Both processes come with a corresponding undo-process: 6WRS $FFRXQWLQJ  8QGR 6WRS $FFRXQWLQJ: In cases of casualty loss or dispute it may be necessary to stop accounting for a contract temporarily. Accounting may be reactivated with the corresponding undo-process.Once the STAI or STAH process is performed, postings are stopped. Depending on customizing settings depreciation, cost of depreciation, asset accounting and income recognition may continue or not.

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5HVWUXFWXULQJ: This process covers all kinds of changes that require re-pricing and re-billing and ends up in a new payment structure and bill plan (e.g. change of payment due dates, payment amounts). 5HVFKHGXOLQJ: Enables a total view of the historic DQG of the new payment plan in the follow-on transaction. The old and the new payments are displayed in different colours. The historic entries of the payment plan are fixed and cannot be changed anymore . 3D\PHQW $GMXVWPHQWV: Change and adjustment of payment structure as of contract start (e.g. in case of erroneous offering, different tax rates etc.) Payment adjustments require re-pricing and re-billing always and end up in a new payment structure and bill plan.

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Financing of a technical upgrade covers two cases and depending on whether the end dates of the leased asset and the upgrade kit are extended or aligned different processes are distinguished: Upgrade with Base Lease Extension in combination with Extension Item for Upgrade (UBLX with UPRG): Technical upgrade of the leased asset or exchange of single components and an extension of the contract term at the same time Upgrade Co-Terminous: Upgrade of a contract where the upgrade kit and the corresponding financing product have the same end dates as the base lease contract. The UCOT results in an alignment of the end dates of the new lease contract with the end date of an original contract with an upgrade equipment. The line items of both contracts are made co-terminous (UCOT) Pricing: The pricing process for upgrade processes supports a delta calculation: The RV attributed to the upgrade kits is the RV of the aggregate after the installation of the upgrade kits less the RV of the item before the upgrade. For the calculation of the bill plan the financing amount FIN is used because upgrades (UPGR, UCOT) are similar to a NEWL.

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6SOLW &KDQJH 3URFHVV 6SOLW RI WKH QXPEHU RI OHDVHG REMHFWV WR PRUH WKDQ RQH FRQWUDFW ZLWK D SRVVLEOH FKDQJH RI WKH OHVVHH 63/7 y This form of split is also called H[SOLFLW VSOLW 63/7 and is triggered and carried out similar to other change processes. The quantity can be split once or multiple times until the original quantity is covered completely. It is not possible to combine the SPLT process with any other change processes on line item level (e.g. you cannot execute a SPLT process for 10 and a BLEX process for the rest of the line item quantity). ,PSOLFLW 6SOLW y Depending on customizing settings an LPSOLFLW VSOLW is carried out automatically when a quantity minor than the original line item quantity is used while executing a change process. When e.g. a BLEX is carried out for 10 out of 100 items the line item is split and a follow-up quotation with 10 is created. At COA creation the split is executed and a follow-up contract comes with two line items: one line item with quantity 10 and status "BLEX" and another line item with 90 and status "Leasing - Contract Split". In this case change processes may be combined on split line item level.

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Additional data you need: Document number of an incepted contract from the previous training cases in the status released . 1-1 The payment schedule of a leasing contract should be restructured. Therefore, call an incepted contract with the status released or create a new one. 1-1-1 1-1-2 Execute the Action Change Processes Item . Within the new screen choose the change process RESC Restructuring (Full Rest.) . Select an exercise date approximately two months later than the current date. Keep the current value of the term. Check your entries using the check button and execute this change process. Write down the number of follow-up document which will be created and saved together with the current document (see message in the status bar). #______________________ 1-1-4 Open the newly created document via the document flow and check the item category of the financing item. How is it called? ______________________ 1-1-5 1-1-6 Go to the tab Financing Details and check the new lease term. Switch to the Cash Flow tab and select view Customer Complete . In the payment structure you can now change the item lines: E.g. The first two months, the customer has a zero payment with interest and the last month is a final installment with default percentage of 300%. 3OHDVH QRWH: The first part of the payment schedule is still displayed, but cannot be changed anymore. Change to the tab strip conditions and enter a change fee. Assume that the customer has accepted this quotation and set the status to Released . Then transfer it into a contract (Create Certificate of Acceptance (in Dial) ). Change the status of the item in the Contract to Released then activate the contract. 1-1-9 Which is now the status (at header level) of the document you are originally coming from? ______________________
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1-1-10 Go to the Accounting System and check both contracts in the Lease Accounting Explorer. 1-2 A running leasing contract should be terminated during the contract term. create a new contract. Release and activate/incept this contract. 1-2-1 Create a new contract, release it and activate/incept it. Write down the number of this new contract. What is the second possibility to create actions directly on the details of your contract. The new contract will be early terminated and the equipment is given back (Early Termination with Return ). Take the first day of the month two month after this month as exercise date, check your entries and execute the change process. Save the newly created document together with the current one. Which new item appears in the new document? ________________________ 1-2-4 1-2-5 Change into the item details of the financing position . Why is there no tab Cash Flow ? Change to the tab strip conditions . What is the present value of the outstanding payments in your example? ________________________ 1-2-6 1-2-7 Create a contract out of this change quote (Create Certificate of Acceptance (in Dial) ), release this contract and run the inception. Change into the Accounting system and go the Lease Accounting Explorer again. Check the processes that have been executed on the original contract (NEWL). Why do you not find the early termination contract in the accounting?

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Additional data you need: Document number of an incepted contract from the previous training exercises in the status released. 1-1 Open an existing and incepted contract or create a new one and go into change mode. 1-1-1 To restructure the deal you need to execute a change process. Go to header toolbar and choose the button Actions . In the list of possible actions please select Change Processes Item which allows you to make changes for one line item of the contract. You will get a new screen. Choose the change processes RESC Restructuring (Full Rest.) . Select a new effective date approximately two months later than the current date from the corresponding field. Don t change the term in order to have the new document with the same term. . Then execute this You can check your entries using the check button change process with the execute button or F8. The follow-up document will be created and saved together with the current document (see message in the status bar). You can also find the number of the newly created document within the document flow. Double click on the new document within the document flow. The item category of the financing item in this quote is LEFC (leasing financing item quotation after change). You can always hit the F4-help to see the explanation. On the tab Financing Details the new lease term should be the one you have not changed in the data entry for the change process execution (probably 12 months). On the Cash Flow tab you can enter the changes for the restructuring. Therefore, select view Customer Complete and make sure that you are in edit mode. In the payment structure (below the one-time flows) you can now change the item lines: Overwrite the term and e.g. enter flow category zero payments with interest (flow category TZ0) for the first two months. Enter normal annuities for the payments in between and the last month as a final installment with a percentage rate of 300%. This percentage will be entered within the field Default % . On the tab strip conditions the change fee has to be entered within the field of condition type 4B15 .
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On the status tab change the status of the financing product to Released and save your quotation again. Then choose the action Create Certificate of Acceptance (in Dial) to create a contract. Change the status of the item in the Contract to Released then activate the contract using the transaction /nsppfp again (see 6-4).

1-1-9

The status of the document is Completed.

1-1-10 Within the Accounting System go to the Lease Accounting Explorer over menu path, menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ /HDVH $FFRXQWLQJ /HDVH 'LVSOD\ or transaction filaexpl . Have a look at the first contract and see the assigned processes (NEWL and RESC_TERM), then have a look at the second contract (RESC). 1-2 Create a new contract. Release the item, save the contract and activate it using /nsppfp . 1-2-1 After creation and inception of the new contract re-open your contract and change into edit mode. Within the details go to the tab Actions and hit the and choose the action Execute Change Processes . Then button create choose the change process Early Termination with Return (ETER) (alternatively choose the action button like described above). Take the first day of the month two month after this month as exercise date, check your entries and execute the change process. 1-2-2 1-2-3 1-2-4 Don t forget to save the old document. Only then the newly created document with be saved and stored together with the current one. Within the new document you will find a return item (with item category LCRI) for the physical product. On the details of the LEFQ financing item you will not find any cash flow because you have chosen an ending process. There will only be a remaining outstanding payment that needs to be calculated, billed and collected from the customer no financing. On the tab conditions have look at condition type 4O10 to find the present value of the outstanding payments. Proceed with generating a COA with execution of the action Generate Certificate of Acceptance . Save the quote and with this the newly created contract. Change to the contract (via document flow) and release it in edit mode. Save it and run the inception (activate your contract with /nsppsp ). Use menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ /HDVH $FFRXQWLQJ /HDVH 'LVSOD\ or transaction filaexpl to get to the Lease Accounting Explorer. Enter your originally created contract number and the company code F900. There should be a process called ETER which terminated the NEWL process and in case of an operating lease settled the asset. There is no early termination contract within accounting as this was a terminating process.

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Additional data you need: Document number of an incepted contract from the previous training cases in the status released . 1-1 The payment schedule of a leasing contract should be restructured. Therefore, call an incepted contract with the status released or create a new one. 1-1-1 1-1-2 Execute the Action Change Processes Item . Within the new screen choose the change process RESC Restructuring (Full Rest.) . Select an exercise date approximately two months later than the current date. Keep the current value of the term. Check your entries using the check button and execute this change process. Write down the number of follow-up document which will be created and saved together with the current document (see message in the status bar). #______________________ 1-1-4 Open the newly created document via the document flow and check the item category of the financing item. How is it called? ______________________ Go to the tab Financing Details and check the new lease term. Switch to the Cash Flow tab and select view Customer Complete . In the payment structure you can now change the item lines: E.g. The first two months, the customer has a zero payment with interest and the last month is a final installment with default percentage of 300%. 3OHDVH QRWH: The first part of the payment schedule is still displayed, but cannot be changed anymore. Change to the tab strip conditions and enter a change fee. Assume that the customer has accepted this quotation and set the status to Released . Then transfer it into a contract (Create Certificate of Acceptance (in Dial) ). Change the status of the item in the Contract to Released then activate the contract. 1-1-9 Which is now the status (at header level) of the document you are originally coming from? ______________________
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1-1-10 Go to the Accounting System and check both contracts in the Lease Accounting Explorer. 1-2 A running leasing contract should be terminated during the contract term. create a new contract. Release and activate/incept this contract. 1-2-1 Create a new contract, release it and activate/incept it. Write down the number of this new contract. What is the second possibility to create actions directly on the details of your contract. The new contract will be early terminated and the equipment is given back (Early Termination with Return ). Take the first day of the month two month after this month as exercise date, check your entries and execute the change process. Save the newly created document together with the current one. Which new item appears in the new document? ________________________ Change into the item details of the financing position . Why is there no tab Cash Flow ? Change to the tab strip conditions . What is the present value of the outstanding payments in your example? ________________________ Create a contract out of this change quote (Create Certificate of Acceptance (in Dial) ), release this contract and run the inception. Change into the Accounting system and go the Lease Accounting Explorer again. Check the processes that have been executed on the original contract (NEWL). Why do you not find the early termination contract in the accounting?

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Additional data you need: Document number of an incepted contract from the previous training exercises in the status released. 1-1 Open an existing and incepted contract or create a new one and go into change mode. 1-1-1 To restructure the deal you need to execute a change process. Go to header toolbar and choose the button Actions . In the list of possible actions please select Change Processes Item which allows you to make changes for one line item of the contract. You will get a new screen. Choose the change processes RESC Restructuring (Full Rest.) . Select a new effective date approximately two months later than the current date from the corresponding field. Don t change the term in order to have the new document with the same term. . Then execute this You can check your entries using the check button change process with the execute button or F8. The follow-up document will be created and saved together with the current document (see message in the status bar). You can also find the number of the newly created document within the document flow. Double click on the new document within the document flow. The item category of the financing item in this quote is LEFC (leasing financing item quotation after change). You can always hit the F4-help to see the explanation. On the tab Financing Details the new lease term should be the one you have not changed in the data entry for the change process execution (probably 12 months). On the Cash Flow tab you can enter the changes for the restructuring. Therefore, select view Customer Complete and make sure that you are in edit mode. In the payment structure (below the one-time flows) you can now change the item lines: Overwrite the term and e.g. enter flow category zero payments with interest (flow category TZ0) for the first two months. Enter normal annuities for the payments in between and the last month as a final installment with a percentage rate of 300%. This percentage will be entered within the field Default % . On the tab strip conditions the change fee has to be entered within the field of condition type 4B15 .
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On the status tab change the status of the financing product to Released and save your quotation again. Then choose the action Create Certificate of Acceptance (in Dial) to create a contract. Change the status of the item in the Contract to Released then activate the contract using the transaction /nsppfp again (see 6-4).

1-1-9

The status of the document is Completed.

1-1-10 Within the Accounting System go to the Lease Accounting Explorer over menu path, menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ /HDVH $FFRXQWLQJ /HDVH 'LVSOD\ or transaction filaexpl . Have a look at the first contract and see the assigned processes (NEWL and RESC_TERM), then have a look at the second contract (RESC). 1-2 Create a new contract. Release the item, save the contract and activate it using /nsppfp . 1-2-1 After creation and inception of the new contract re-open your contract and change into edit mode. Within the details go to the tab Actions and hit the and choose the action Execute Change Processes . Then button create choose the change process Early Termination with Return (ETER) (alternatively choose the action button like described above). Take the first day of the month two month after this month as exercise date, check your entries and execute the change process. 1-2-2 1-2-3 1-2-4 Don t forget to save the old document. Only then the newly created document with be saved and stored together with the current one. Within the new document you will find a return item (with item category LCRI) for the physical product. On the details of the LEFQ financing item you will not find any cash flow because you have chosen an ending process. There will only be a remaining outstanding payment that needs to be calculated, billed and collected from the customer no financing. On the tab conditions have look at condition type 4O10 to find the present value of the outstanding payments. Proceed with generating a COA with execution of the action Generate Certificate of Acceptance . Save the quote and with this the newly created contract. Change to the contract (via document flow) and release it in edit mode. Save it and run the inception (activate your contract with /nsppsp ). Use menu path $FFRXQWLQJ )LQDQFLDO $FFRXQWLQJ /HDVH $FFRXQWLQJ /HDVH 'LVSOD\ or transaction filaexpl to get to the Lease Accounting Explorer. Enter your originally created contract number and the company code F900. There should be a process called ETER which terminated the NEWL process and in case of an operating lease settled the asset. There is no early termination contract within accounting as this was a terminating process.

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