121CLEPLUG

Oracle EMEA Add-on Localizations
User Guide For Poland Release 12.1

Part No. E14818-01
January 2012
Oracle EMEA Add-on Localizations User Guide For Poland, Release 12.1 Part No. E14818-01 Copyright 2009, 2011, Oracle and/or its affiliates. All rights reserved. Primary Author: Shantha Ram Akella
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Contents
Send Us Your Comments Preface 1 Add-on Localizations Overview
Introduction............................................................................................................................... 1-1
2 Installation Guidelines
CLE: AP Multi-Period Deferred Cost Schedule........................................................................2-1 CLE: Home Banking System Gateway...................................................................................... 2-2 CLE: Selector (Assignment of Concurrent Programs).............................................................. 2-8 Asset Reports........................................................................................................................... 2-24 CLE: Inventory Transaction Numbering................................................................................ 2-25 CLE: Correction Invoice and Invoice Printout........................................................................ 2-32
3 CLE: AP Multi-Period Deferred Cost Settlement

Overview................................................................................................................................... 3-1 Sample Layout........................................................................................................................... 3-2 Setup.......................................................................................................................................... 3-2 Running Reports....................................................................................................................... 3-9 User Procedure......................................................................................................................... 3-10 Parameters............................................................................................................................... 3-11 Report Headings...................................................................................................................... 3-13 Column Headings.................................................................................................................... 3-17
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4 CLE: Home Banking System

Overview................................................................................................................................... 4-1 Setup.......................................................................................................................................... 4-2 User Procedure......................................................................................................................... 4-16
5 CLE: Selector Reconciliation Program

Overview................................................................................................................................... 5-1 Setup.......................................................................................................................................... 5-2 User Procedure......................................................................................................................... 5-18
6 CLE: OT Document Report

Overview................................................................................................................................... 6-1 Layout........................................................................................................................................ 6-2 Setup.......................................................................................................................................... 6-2 Transactions Processing............................................................................................................ 6-2 How to Launch the Report........................................................................................................ 6-2 Report Parameters..................................................................................................................... 6-3 Report Headings........................................................................................................................ 6-3 Column Headings...................................................................................................................... 6-4
7 CLE: PT Document Report

Overview................................................................................................................................... 7-1 Layout........................................................................................................................................ 7-2 Setup.......................................................................................................................................... 7-2 Transactions Processing............................................................................................................ 7-2 How to Launch the Report........................................................................................................ 7-3 Report Parameters..................................................................................................................... 7-3 Report Headings........................................................................................................................ 7-3 Column Headings...................................................................................................................... 7-4
8 CLE: LT Document Report

Overview................................................................................................................................... 8-1 Layout........................................................................................................................................ 8-2 Setup.......................................................................................................................................... 8-2 Transactions Processing............................................................................................................ 8-2 How to Launch the Report........................................................................................................ 8-3 Report Parameters..................................................................................................................... 8-3 Report Headings........................................................................................................................ 8-4
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Column Headings...................................................................................................................... 8-4
9 CLE: Prorate Convention for Amortized Adjustments

Overview................................................................................................................................... 9-1 Setup.......................................................................................................................................... 9-1 Transactions Processing............................................................................................................ 9-1 How to Launch the Report........................................................................................................ 9-2 Concurrent Program Parameters............................................................................................... 9-2
10 CLE: Fixed Asset Register Report

Overview................................................................................................................................. 10-1 Layout...................................................................................................................................... 10-2 Setup........................................................................................................................................ 10-2 Transactions Processing.......................................................................................................... 10-2 How to Launch the Report...................................................................................................... 10-2 Report Parameters................................................................................................................... 10-2 Report Headings...................................................................................................................... 10-4 Column Headings.................................................................................................................... 10-4
11 CLE: Asset Sheet Report

12 CLE: Depreciation Plan

13 CLE: Asset Changes Report

14 CLE: AR Correction Invoice

Overview................................................................................................................................. 14-1 Setup........................................................................................................................................ 14-3 User Procedure....................................................................................................................... 14-13
15 CLE: Invoice Printout

16 CLE: Inventory Transaction Numbering

Overview................................................................................................................................. 16-1 Setup........................................................................................................................................ 16-3 Layout...................................................................................................................................... 16-3
17 CLE: AP Cancel Invoice Update GL Date

Overview................................................................................................................................. 17-1 Setups...................................................................................................................................... 17-1 User Procedure......................................................................................................................... 17-2 Conditions............................................................................................................................... 17-3
Index
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Send Us Your Comments

Oracle EMEA Add-on Localizations User Guide For Poland, Release 12.1
Part No. E14818-01
Oracle welcomes customers' comments and suggestions on the quality and usefulness of this document. Your feedback is important, and helps us to best meet your needs as a user of our products. For example: Are the implementation steps correct and complete? Did you understand the context of the procedures? Did you find any errors in the information? Does the structure of the information help you with your tasks? Do you need different information or graphics? If so, where, and in what format? Are the examples correct? Do you need more examples?
If you find any errors or have any other suggestions for improvement, then please tell us your name, the name of the company who has licensed our products, the title and part number of the documentation and the chapter, section, and page number (if available). Note: Before sending us your comments, you might like to check that you have the latest version of the document and if any concerns are already addressed. To do this, access the new Oracle E-Business Suite Release Online Documentation CD available on My Oracle Support and www.oracle.com. It contains the most current Documentation Library plus all documents revised or released recently. Send your comments to us using the electronic mail address: appsdoc_us@oracle.com Please give your name, address, electronic mail address, and telephone number (optional). If you need assistance with Oracle software, then please contact your support representative or Oracle Support Services. If you require training or instruction in using Oracle software, then please contact your Oracle local office and inquire about our Oracle University offerings. A list of Oracle offices is available on our Web site at www.oracle.com.
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Preface
Intended Audience
Welcome to Release 12.1 of the Oracle EMEA Add-on Localizations User Guide For Poland. This user guide includes information that helps you to use the Poland Add-on Localizations functionality effectively. It is organized for easy access to detailed information about following sections: Book Keeping Rules Electronic Banking Integration Fiscal Valuation VAT Book Keeping Rules
This guide contains references to the following Oracle publications. Use the Release 12.1 versions of these guides, unless otherwise specified Oracle General Ledger User Guide Oracle Payables User Guide Oracle Receivables User Guide Oracle Cash Management User Guide Oracle Human Resources User Guide
This manual is a source of information about Poland Add-on Localization and is designed to provide useful guidance and assistance to:
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Consultants implementing Add-on localizations components for Poland Users of Oracle E-Business Suite Accountants Accounting Mangers Auditors Chief Financial Officers Controllers Data Entry Clerks Financial Analysts Line Managers MIS Professionals
The Poland Addon Localization user guide assumes that you have good understanding of the Add-on Localization requirements. It also assumes you have a basic familiarity with Oracle Financial Applications. If you have never used Oracle E-Business Suite, we suggest you to attend one or more Oracle Financials training classes available through Oracle University. This Add-on localization is installed after the base install of Oracle E-Business Suite, but before using the Applications for transaction processing. The details of the Poland Add-on Localization patches to be applied are available for download from My Oracle Support. Please ensure that the prerequisites are taken care before installing the patch. Once the patches are installed, ensure that the Post-installation steps are completed. These patches create the Localization Descriptive Flexfield definitions for use to store the additional information; the user should not modify these forms at any time. The user needs to fill the required values in the Localization Descriptive Flexfields See Related Information Sources on page xi for more Oracle E-Business Suite product information.
Documentation Accessibility
For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://www.oracle.com/us/corporate/accessibility/
Structure
1 Add-on Localizations Overview
2 Installation Guidelines 3 CLE: AP Multi-Period Deferred Cost Settlement 4 CLE: Home Banking System 5 CLE: Selector Reconciliation Program 6 CLE: OT Document Report 7 CLE: PT Document Report 8 CLE: LT Document Report 9 CLE: Prorate Convention for Amortized Adjustments 10 CLE: Fixed Asset Register Report 11 CLE: Asset Sheet Report 12 CLE: Depreciation Plan 13 CLE: Asset Changes Report 14 CLE: AR Correction Invoice 15 CLE: Invoice Printout 16 CLE: Inventory Transaction Numbering 17 CLE: AP Cancel Invoice Update GL Date
Related Information Sources

Integration Repository
The Oracle Integration Repository is a compilation of information about the service endpoints exposed by the Oracle E-Business Suite of applications. It provides a complete catalog of Oracle E-Business Suite's business service interfaces. The tool lets users easily discover and deploy the appropriate business service interface for integration with any system, application, or business partner. The Oracle Integration Repository is shipped as part of the E-Business Suite. As your instance is patched, the repository is automatically updated with content appropriate for the precise revisions of interfaces in your environment.
Do Not Use Database Tools to Modify Oracle E-Business Suite Data

Oracle STRONGLY RECOMMENDS that you never use SQL*Plus, Oracle Data Browser, database triggers, or any other tool to modify Oracle E-Business Suite data unless otherwise instructed. Oracle provides powerful tools you can use to create, store, change, retrieve, and maintain information in an Oracle database. But if you use Oracle tools such as SQL*Plus to modify Oracle E-Business Suite data, you risk destroying the integrity of your data and you lose the ability to audit changes to your data. Because Oracle E-Business Suite tables are interrelated, any change you make using an Oracle E-Business Suite form can update many tables at once. But when you modify Oracle E-Business Suite data using anything other than Oracle E-Business Suite, you may change a row in one table without making corresponding changes in related tables. If your tables get out of synchronization with each other, you risk retrieving erroneous information and you risk unpredictable results throughout Oracle E-Business Suite.
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When you use Oracle E-Business Suite to modify your data, Oracle E-Business Suite automatically checks that your changes are valid. Oracle E-Business Suite also keeps track of who changes information. If you enter information into database tables using database tools, you may store invalid information. You also lose the ability to track who has changed your information because SQL*Plus and other database tools do not keep a record of changes.
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1
Add-on Localizations Overview
Introduction
Oracle EMEA Add-on Localizations provide additional functionalities to help the organizations in Payables module for meeting the legal and business requirements. This user guide provides details about setup and functionality of the following programs and reports:
Payables
CLE: AP Multi-Period Deferred Cost Settlement CLE: AP Cancel Invoice Update GL Date
Cash Management
CLE: Home Banking System CLE: Selector
Fixed Assets
CLE: OT Document Report CLE: PT Document Report CLE: LT Document Report CLE: Prorate Convention for Amortized Adjustments CLE: Fixed Asset Register Report
Add-on Localizations Overview
1-1
CLE: Asset Sheet Report CLE: Depreciation Plan CLE: Asset Changes Report
Receivables
CLE: Invoice Printout CLE: AR Correction Invoice
Inventory
CLE: Inventory Transaction Numbering
1-2
Oracle EMEA Add-on Localizations User Guide For Poland
2
Installation Guidelines
CLE: AP Multi-Period Deferred Cost Schedule

Assignment of Concurrent Programs/Concurrent Program Sets to Request Groups
Request Group setup provides access to the Concurrent Program/Concurrent Program Set to the user responsibilities. Assign the following program/set to the request group attached to the responsibility from which you want to access the functionality. Report for AP Multi-Period Deferred Cost Settlement:
Program Name Oracle E-Business Suite XML Publisher Template Code CLE_F206_MPCS
CLE: AP Multi-Period Deferred Cost Schedule
EMEA Add-on Localizations
Functions to Menus
Add Functions to Menu Menu: AP_NAVIGATE_GUI12 Function: CLE: AP Multi-Period Deferred Cost Schedule Description: Menu to Open the Form
Forms Personalization
The patch installs the following Forms Personalizations:
2-1
Form Invoice Distributions
Form Name AP_APXINWKB
Block D_SUM_FOLDER
Function Name APXINWKB
CLE: Home Banking System Gateway

Assign the following concurrent programs to the corresponding request groups, attached to the responsibilities from where users will be accessing the Poland Add-on Localizations. Attach the concurrent programs based on the relevant Poland Add-on Localization patches (features) installed.
Program Name Oracle E-Business Suite XML Publisher Template Code PL-06 Bank Transfer
CLE: Bank PaymentsTransfer Order Report CLE: Home Banking Gate Transfers Format CLE: Gate Import Of PEKAO SA BankStatement CLE: Gate Import of CITIDIRECT BankStatement
PL-06 Bank Transfer
PL-06 Bank Transfer
PL-06 Bank Transfer
Localization Descriptive Flexfields

The patch installs the following Localization Descriptive Flexfields: Application: EMEA Add-on Localizations Localization DFF Name: CLE_CE_BANK_ACCOUNTS_EXT Localization Title: CLE: Bank Accounts Context Code: PL
2-2
Segment Name
Displayed (Y/N) Y
Required (Y/N) Valueset
SEL_CE_BH_TY PE
CLE_F207_CE_BH_TYP_RACH
Application: EMEA Add-on Localizations Localization DFF Name: CLE_F207_HR_PAY_METH_EXT_DFV Localization Title: CLE : Additional Info of Organizational Payment Method Context Code: PL
Segment Name Displayed (Y/N) Y Required (Y/N) Valueset
TYPE_OF_PAY MENT SUMMARIZE
CLE_F207_HR_TRNSFR_TYPE_VS
CLE_F207_YES_NO
CLE : Additional Info of Organizational Payment Method LDFF is available in the Organization Payment Method form.
Personalization
Personalization on Bank Account Form
The following form personalizations need to be defined on Bank Accounts OAF Page for this Poland Add-on Localization. Use the navigation steps below to access the Bank Accounts screen:
2-3
Use any Cash Management Responsibility-->Setup-->Bank Accounts
Enabling the Framework Personalize Links

Check whether personalization is enabled on this OAF Page, If personalization is enabled, the "Personalize Page" link will be shown on the page, if personalization is not enabled, then complete the steps outlined below to enable the personalization. Steps: 1. Go to the System Administrator Responsibility. 2. Click Profile -> System. 3. Then query for the profile "FND: Personalization Region Link Enabled" and set value to "Y". 4. Then Query for the profile "Personalize Self-Service Defn" and set the value to"Y". 5. Save your work.
Region to add an Extension Link

The region in this case is the Accounts Information Region.
Region to Personalize
Once the region is identified, click on the "Personalize Account Information" link as shown in the below screenshot. This link takes you to the personalize page.
2-4
Region in the personalize page

Next, identify the region that you want to add a link in the personalize page and Click on the 'Create Item'.
Click on the Create Item icon adjacent to the Cell Format: (InfoCell). The Create Item page will appear in order to specify the item properties. Item Style: Static Styled Text
2-5
Important: There are some spaces in the link listed below, but users are requested to paste the link without any spaces. ID: BankExt Prompt: CLE: Additional Bank Accounts Information Destination URL: OA.jsp?OAFunc=CLE_F220_PG&pExtendedPage=/oracle/apps/ce/bankaccount/webui/ AccountViewPG&BankAccountId={@BankAccountId}&retainAM=Y&pExtendedTable= CLE_CE_BANK_ACCOUNTS_EXT&pConnectString=DFF_ID1={@BankAccountId}&pC ountry=COUNTRY=fnd_profile.value('JGZZ_COUNTRY_CODE') View Instance: BankAccountsVO View Instance: BankAccountsVO
2-6
Click on the Apply button.
If the recommended setup has been completed as per the above-mentioned steps, then the link "CLE: Additional Bank Accounts Information" will appear on the Bank Account Screen as shown in the screenshot below. If this link does not appear, then verify whether each of the setup steps have been completed properly.
2-7
CLE: Selector (Assignment of Concurrent Programs)

Request Group setup provides access to the Concurrent Program/Concurrent Program Set to the user responsibilities. Assign the following program/set to the request group attached to the responsibility from which you want to access the functionality. Concurrent programs and reports for Selector:
Program Name Oracle E-Business Suite XML Publisher Template Code N/A
CLE: Selector Reconciliation Program CLE: Selector ImportProgram CLE: Selector DataLoader Program CLE: CorrectnessVerification program
EMEA Add-on Localizations EMEA Add-on Localizations
N/A N/A
CLEF208ERR
2-8
Functions to Menus
The form functions listed below are created as part of the Poland Add-on Localization solution. These form functions need to be assigned to the menus of the responsibilities from where the Poland Add-on Localizations are accessible. Attach the following form functions based on what Poland Add-on Localization patches (features) are installed.
Seq 100 101 102 103 104 105 Function CLE Localization DFF Form CLE: Transaction Codes Form CLE: Supplier CLE: Receipt Details CLE: Account CLE: Localization DFF OA Page Oracle E-Business Suite EMEA Add-on Localizations EMEA Add-on Localizations EMEA Add-on Localizations EMEA Add-on Localizations EMEA Add-on Localizations EMEA Add-on Localizations
The steps listed below are used to add a form function to the user menu.
1. 2. 3.
Go to the responsibility System Administrator. Use the navigation Security --> Responsibility --> Define. Query for the responsibility from which you want to provide the access to the Poland Add-on Localization. Note the name of the menu attached to the responsibility. Go back to the main navigation using View --> Show Navigator. Use the navigation Application --> Menu. Query for the menu name noted in the step 4 by entering its value in the field User Menu Name. Click on one of the records displayed in the results region. Add a new record by choosing File --> New.
4. 5. 6. 7.
8. 9.
10. Enter a sequence number based on where you want to appear this function in the
2-9
menu.
11. Enter the name of the functions (CLE Localization DFF OA Page, CLE Localization
DFF Form, CLE: Transaction Codes Form, CLE: Supplier, CLE: Receipt Details, CLE: Account) you want to attach.
12. Save the record by choosing File by clicking Save.
Placing the Control File

Copy the file CLESELL.ctl from EMEA Add-On Localizations (CLE) application top/bin directory to Cash Management application directory/bin.
Form Form Name Block CEXCABMR Function LINES CEXCABMR
Name Reconcile Bank Statements
CEXCABMR Reconcile Bank Statements LINES Statements Bank Transaction Codes Key-Flexfield Values CEXCABMR CEXTRXCD FND_FNDFFMSV_ KEY VALUE
CEXCABMR Reconcile Bank LINES CEXCABMR CEXTRXCD FNDFFMSV
Personalization on Bank Account Form

The following form personalizations need to be defined on Bank Accounts OAF Page for the Poland Add-on Localization (PL-07). Use the navigation steps listed below for accessing the Bank Accounts screen: Use any Cash Management Responsibility-->SetUp-->Bank Accounts.
Enabling the Framework Personalize Links

Check whether personalization is enabled on this OAF page. If personalization is enabled, the "Personalize Page" link will be shown on the page, if personalization is not enabled, then complete the steps outlined below to enable the personalization.
2-10
FND: Personalization Region Link Enabled = "Y" Personalize Self-Service Defn = "Y"
Region to add an Extension Link

The region in this case is the Accounts Information Region.
Region to Personalize
Once the region is identified, click on the "Personalize Account Information" link as shown in the screenshot shown below. This link takes you to the personalize page.
2-11
Region in the personalize page

Next, identify the region that you want to add a link in the personalize page and click on the 'Create Item'.
2-12
Click on the Create Item icon adjacent to the Cell Format: (InfoCell). This will open the Create Item page to specify the details of the item. Once the Create Item page opens, fill the item properties as mentioned below. Item Style: Static Styled Text
2-13
Important: There are some spaces in the link listed below, but users are requested to paste the link without any spaces. ID: BankExt Prompt: CLE: Additional Bank Accounts Information Destination URI: OA.jsp?OAFunc=CLE_F220_PG&pExtendedPage=/oracle/apps/ce/bankaccount/webui/ AccountViewPG&BankAccountId={@BankAccountId}&retainAM=Y&pExtendedTable= CLE_CE_BANK_ACCOUNTS_EXT&pConnectString=DFF_ID1={@BankAccountId}&pC ountry=COUNTRY=fnd_profile.value('JGZZ_COUNTRY_CODE') View Instance: BankAccountsVO
2-14
Click on the Apply button. If the recommended setup has been completed as per the above-mentioned steps, then the link "CLE: Additional Bank Accounts Information" will appear on the Bank Account Screen as shown in the screenshot below. If this link does not appear, then verify whether each of the setup steps have been completed properly.
2-15
Note: You will need to update the Prompt in the required local
language in order to view the link label in the local language. Log onto the system in the local language to be used and go to the Personalize Region page.
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Click on the Update Item icon adjacent to the created item (presented under the Cell Format: (InfoCell)).
2-17
The Prompt Field with the value 'CLE: Additional Bank Accounts' Information needs to be updated with the value to be used in the required Local language, click on the Apply button once this field has been changed.
CLE: Selector (Personalization)

Select Create Item in "Default Double Column: General Controls"
2-18
Select Item Style as "Button".
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Enter the details defined below: ID: CLEPLBANKEXT Destination URI: OA.jsp?page=/oracle/apps/cle/f208/selektor/webui/SelectorSeaPG&pBankAccount={@Ba nkAccountId} Prompt: CLE: Selector View Instance: BankAccountsVO
2-20
Click on the Apply Button, close the window. Next open the Bank Accounts Page, button "CLE: Selector" will be displayed in the Bank Account Page.
2-21
Note: The Prompt needs to be updated to the required local language in
order to view the button label in the local language. Log onto the system in the local language and go to the personalization page.
2-22
Click on the Update Item icon adjacent to the created item (Present Default Double Column: General Controls). The Update Item page will open as shown in the above screenshot. See that the Prompt Field is filled with "CLE: Selector". Specify the prompt in the required local language. Click on the Apply button.
Descriptive Flexfields
The patch installs the following Localization Descriptive Flexfields: Application: EMEA Add-on Localization DFF Name: CLE_CE_BANK_ACCOUNTS_EXT Localization Title: CLE: Bank Accounts Context Code: PL
Segment Name Displayed (Y/N) SEL_GL_SOURCE Y Required (Y/N) Y CLE_F208_SEL_GL_ SOURCE Valueset
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Segment Name
Displayed (Y/N)
Required (Y/N) Y
Valueset
SEL_GL_CATEGORY
CLE_F208_SEL_GL_ CATEGORY
SEL_DOC_PREF
Application: EMEA Add-on Localization DFF Name: CLE_FND_FLEX_VALUES_EXT Localization Title: CLE: Additional Info On Flexfield Segment Values Context Code: PL
Segment Name Displayed (Y/N) MODULE Y Required (Y/N) Y CLE_F208_SEL_MO DULE 30 Characters CLE_F208_SEL_SUB _PROG Valueset
CATEGORY_NAME PROGRAM_NAME
Y Y
Y N
Asset Reports
Request Group setup provides access to the Concurrent Program/Concurrent Program Set to the user responsibilities. Assign the following program/set to the request group attached to the responsibility from which you want to access the functionality.
Program Name Oracle E-Business Suite XML Publisher Template Code CLEF209FAOT
CLE:OT Document Report
2-24
Program Name
Oracle E-Business Suite
XML Publisher Template Code CLEF210PT CLEF211FALT CLEF216ACR CLEF217DPR
CLE: PT Document Report CLE: LT Document Report CLE: Asset Changes Report CLE: Depreciation Plan Report CLE: Asset Sheet CLE: Fixed Asset Register
EMEA Add-on Localizations EMEA Add-on Localizations EMEA Add-on Localizations EMEA Add-on Localizations
CLEF218FAS CLEF219FAR
Functions to Menus
The form functions listed below are created as a part of the Poland Add-on Localization solution. These form functions need to be assigned to the menus of the responsibilities from where the Poland Add-on Localizations are accessible. Attach the following form functions based on what Poland Add-on Localization patches (features) are installed.
Seq 101 Function CLE: Depreciation Run forPoland Oracle E-Business Suite EMEA Add-on Localizations

Functions to Menus
The form functions listed below are created as a part of Poland Add-on Localization solution. These form functions need to be assigned to the menus of the responsibilities from where the Poland Add-on Localizations are accessible. Attach the following form functions based on what Poland Add-on Localization patches (features) are installed.
2-25
Seq 101
Function CLE: Inventory Material Transaction
Oracle E-Business Suite EMEA Add-on Localizations
Personalization
Form Reconcile Bank Statements Form Name CLEF212_INVTVTXN Block RESULTS Function Name CLE : View Material Transactions
The patch installs the following Descriptive Flexfields: Application: EMEA Add-on Localization DFF Name: CLE_MTL_MATERIAL_TRANS_EXT Localization Title: CLE: Localization DFF for Material Transactions Context Code: PL.Inventory Number
Segment Name Displayed (Y/N) INVENTORY_NUMB ER Y Required (Y/N) Y None Valueset
Defining Alert
Responsibility Alert Manager, Vision Enterprises Navigation Alert - Define
2-26
Step 1:
Application EMEA Add-on Localizations Name CLEF212: Inventory Material Transaction Number Description CLEF212: Inventory Material Transaction Number Enabled Chekced
Step 2: Click on the Event Tab.

Application Inventory Table MTL_MATERIAL_TR ANSACTIONS After Insert Checked Keep Days 0 days
Step 3: Under Select Statement: SELECT Organization_id, transaction_id, Transaction_type_id, NVL(transaction_set_id,0) INTO &p_Organization_id,&p_transaction_id,&p_Transaction_type_id,&p_transaction_set_id
2-27
FROM MTL_MATERIAL_TRANSACTIONS where rowid =:rowed. Step 4: Click on the Alert Details Button. Click on the Installations tab.
Oracle Id APPS Operating Unit Vision Operations Oracle Id APPS Operating Unit Vision Poland
Close the window. Click on the Actions Button. Step 5:

Action Name Apply Material Transaction Number Event Description Apply Material Transaction Number Event Action Level Detail
2-28
Step 6: In the same window click on Action Details Button.
2-29
Action Type SQL Statement Script
Text(B) BEGIN CLE_F212_INV_MATERIAL_TRX_PKG.get_tr x_number(&p_Organization_id,&p_transactio n_id,&p_Transaction_type_id,&p_transaction _set_id); END; /
Save the work. Step 7: Go to the main screen and select Action Sets.
2-30
Action Name Apply Material Transaction Number Event
Description Apply Material Transaction Number Event
Action Level Detail
Step 8: In the same window click on Action Set Details Button.
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Sequen ce No 1
Action
Type
Action
From LOV select Apply Material Transaction Number Event
Action : SQLStatement
Abort
Save the work. Close the window.
CLE: Correction Invoice and Invoice Printout

Request Group setup provides access to the Concurrent Program/Concurrent Program Set to the user responsibilities. Assign the following program/set to the request group attached to the responsibility from which you want to access the functionality. Report for AP Multi-Period Deferred Cost Settlement:
2-32
Program Name CLE: Invoice Printout
Oracle E-Business Suite EMEA Add-on Localizations
Functions to Menus
Add Functions to Menu Menu: JG_AR_INTEGRATED Function: Correction Invoice Form (CLEF214_ARCORINV) Description: Menu to Open the Form
Seq 100 101 Function CLE_F215_SRS CLEF215LOOKUPS Oracle E-Business Suite EMEA Add-on Localizations EMEA Add-on Localizations
Insertion Script for configuration form

You need to run the CLEF215CONF.sql in the back-end environment once in order to insert the data into the Configuration form. This file is available on My Oracle Support.
Insertion Script for Amount In words

The CLEF215AMTWORDS.sql needs to be run once in the back-end in order to print an amount in words. This file is available on My Oracle Support.
Set profile options

Set appropriate values for the profile options CLE: Allow Correction of Discount at Line Level
2-33
Form AR Transactions AR Transactions
Form Name AR_ARXTWMAI_HEADER AR_ARXTWMAI_HEADER
Menu Draft View- Polish Draft View- English
The patch installs the following Descriptive Flexfields: Application: EMEA Add-on Localization DFF Name: JG_RA_CUSTOMER_TRX Localization Title: JG_RA_CUSTOMER_TRX Context Code: JE.PL.ARXTWMAI.CLE_TRX_INFO
Segment Name Displayed (Y/N) ORIGINAL_TRANSA CTION_NUMBER CORRECTION_TRA NSACTION_NUMBE R BANK_ACCOUNT_N UMBER SALES_DATE Y Required (Y/N) N CLE_F214_ORIG_T RX_NUM CLE_F214_CORR_T RX_NUM Valueset
CLE_F215_AR_BAN K_DET1 FND_STANDARD_ DATE CLE_F215_PAYME NT_MODE CLE_F214_ORIG_T RX_NUM CLE_F214_CORR_T RX_NUM
PAYMENT_MODE
DUMMY_ORIG_TRX _NUMBER DUMMY_CORRECTI ON_TRX_NUMBER
2-34
Segment Name
Displayed (Y/N)
Required (Y/N) N
Valueset
TAX_INVOICE_DAT E CORRECTION_REAS ON
FND_STANDARD_ DATE CLE_F214_CORREC TION_REASON
Application: EMEA Add-on Localization DFF Name: JG_RA_CUST_TRX_TYPES Localization Title: JG_RA_CUST_TRX_TYPES Context Code: JE.PL.RAXSUCTT.CLE_TRX_TYPE
Segment Name Displayed (Y/N) DOCUMENT_TYPE Y Required (Y/N) N CLE_F214_DOCUM ENT_TYPE CLE_F214_DEF_TR ANS_TYPE1 CORRECTION_TYP E CLE_F214_DEF_SO URCE Valueset
DEFAULT_TRANS_T YPE CORRECTION_TYPE
CORR_TRX_SOURCE
Application: EMEA Add-on Localization DFF Name: CLE_MTL_SYSTEM_ITEMS_B_EXT Localization Title: CLE: Additional Info On MTL System Items Context Code: PL
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Segment Name
Displayed (Y/N)
Required (Y/N) Y
Valueset
STAT_CODE
50 Char
Application: EMEA Add-on Localization DFF Name: CLE_AR_MEMO_LINES_EXT Localization Title: CLE: Additional Info On Memo Lines Context Code: PL
Segment Name Displayed (Y/N) STAT_CODE Y Required (Y/N) Y 150 Char Valueset
Application: EMEA Add-on Localization DFF Name: CLE_ZX_RATES_B_EXT Localization Title: CLE: Additional Info On ZX Tax Rates Context Code: PL
Segment Name Displayed (Y/N) CORRECTIVE_TAX_ CODE DEFAULT_TAX_COD E POLISH_TAX_DISPL AY_NAME SUPPLY_CODE Y Required (Y/N) Y CLE_F214_YES_NO Valueset
CLE_F214_DEFAUL T_TAX_CODE 150 Characters Optional None
Application: EMEA Add-on Localization DFF Name: CLE_HZ_CUST_ACCT_SITES_EXT
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Localization Title: CLE: Additional Info On Customer Account Site Context Code: PL
Segment Name Displayed (Y/N) BANK_ACCOUNT_N UMBER Y Required (Y/N) Y CLE_F215_AR_BAN K_DET1 Valueset
OA Page personalization on Tax Rates Form

1. Go to Tax Rate page : Navigation Path: Ebtax (Responsibility)>Tax configuration>Tax rates
2. Query for Poland (Country Name). 3. Click on the Update Button.
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4. Select Personalize on the page
5. Click on the Create Item of Page Button Bar :(ZXPageButtonBarRN).
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ID: taxrateext Item Style: Static Styled Text Destination URL: OA.jsp?OAFunc=CLE_F220_PG &pExtendedPage=/oracle/apps/zx/taxcontent/regime/webui/ZxRatesSrchPG & pExtendedTable=CLE_ZX_RATES_B_EXT & pConnectString=DFF_ID1={@TaxRateId} &pCountry=COUNTRY=fnd_profile.value('JGZZ_COUNTRY_CODE') Prompt: CLE: Tax Rates Additional Info View Attribute: TaxRateId View Instance: MaintainRatesVO
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6. Click on the Apply Button
Personalization setup on Transaction Customer Page

Note: Additional Information region is the region that we would like to personalize. Enabling the Framework Personalize Links. Check whether personalization is enabled on this OAF Page, If personalization is
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enabled the "personalize page" link will be shown on the page. If personalization is not enabled, follow the below steps to enable the personalization: FND: Personalization Region Link Enabled = "Y" Personalize Self-Service Defn = "Y" Page and region to add an Extension Link The setup steps for personalization on Transaction Customer Page are as follows: Search for any customer name in order to navigate to customer site level detail page:
Click on Go button.
Click on the Details button Navigate to Customer site details:
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Click on personalize this page link
Go to Account site details Region: Click on create item icon:
ID: Account_Site_details Item Style: Static Styled Text Prompt: CLE: Additional Information Destination URL: OA.jsp?OAFunc=CLE_F220_PG&pExtendedPage=/oracle/apps/ar/cusstd/acctSite/webui /ArAcctSiteOverviewPG&CustAcctSiteId={@CustAcctSiteId&retainAM=Y&pExtendedT able=CLE_HZ_CUST_ACCT_SITES_EXT&pConnectString=DFF_ID1={@CustAcctSiteId} &pCountry=COUNTRY=fnd_profile.value('JGZZ_COUNTRY_CODE') View Instance: HzPuiCustAccountSitesVO
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Personalization setup on Tax Rates Page:

The setup steps for personalization on Tax Configuration Page are as follows: Search for any country name in order to navigate to tax rates detail page
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Click on the Update icon as shown above: Navigate to Tax Rates Page:
Go to Personalize Page link. Create an item in the ZXPageButtonBarRN. Click on Create item Icon.
ID: taxrateext Item Style: Static Styled Text Destination URL: OA.jsp?OAFunc=CLE_F220_PG&pExtendedPage=/oracle/apps/zx/taxcontent/regime/w
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ebui/ZxRatesSrchPG&pExtendedTable=CLE_ZX_RATES_B_EXT&pConnectString=DFF _ID1={@TaxRateId}&pCountry=COUNTRY=fnd_profile.value('JGZZ_COUNTRY_COD E') Prompt: CLE: Tax Rates Additional Info View Attribute: TaxRateId View Instance: MaintainRatesVO
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3
CLE: AP Multi-Period Deferred Cost Settlement
Overview
The AP multi-period deferred cost settlement solution contains an additional form for the Deferred Cost schedule, Payables Invoice Header, Invoice Lines and Invoice Distributions, which are used for calculating the amount and automatically creating accounting entries for an invoice line on a Cost Account (Cr) and the Deferred Cost Account (Dr). The amount of the Deferred Cost Account is gradually settled at the end of each period, as indicated in a multi-period schedule and by automatically creating GL journals. Multi-Period Deferred cost journal entries are also created in Secondary Ledger (Data Conversion Level-Sub Ledger) if the same is attached to the Primary Ledger. Deferred cost schedule is being created from invoice distribution line level, after having an invoice 'posted' with 'final' option (not transferred to GL). The process and functionality of an invoice cost settlement is detailed below.
1.
Complete the receipt of merchandise / service and match with the purchase order of invoice, or complete a manual distribution of invoice on cost account (invoice without PO). Accounting entries will be created for the period (based on GL date from invoice) by debiting the actual cost account and crediting the current liability account after the invoice has been accounted in the AP module. Re-posting the amount of the invoice line from the cost account to the deferred cost account based on the multi-period schedule assignment can only be done if the invoice has been validated and Create Accounting has been completed. In the initial period the accounts of this journal will debit the deferred cost account and credit the actual cost account. Re-posting entries are posted in Secondary Ledger (Data Conversion Level-Sub Ledger) if the same is attached to the Primary Ledger. Gradually debit the actual cost account in each period based on the amount indicated in the schedule lines and credit the deferred cost account.
2.
3.
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CLE: AP Multi-Period Deferred Cost Settlement Key Features

The "CLE: AP Multi-period Deferred Cost Schedule" window can be used to enter information in the Deferred Cost Schedule form for the calculation of the deferred cost in each period. The number of lines corresponding to the number of deferred cost periods will be created after completion of the program. The "CLE: AP Multi-period Deferred Cost Settlement" program is a periodic program that is run from the 'Submit Request' screen. The main objective of the " CLE: Multi-period deferred cost settlement" program is to assist the user in the evaluation of the deferred cost lines which are created in "CLE: Multi-periods Deferred Cost Schedule" and to create accounting entries for the deferred cost lines of the deferred cost schedule form in both Primary & Secondary Ledger (Data Conversion Level-Sub Ledger) if the same is attached to the Primary Ledger. This form displays the deferred cost installments of each invoice.
Note: This program is applicable only to the standard invoices, Mixed
Invoices, Credit Note or Debit Note.
Sample Layout
Setup
The following table lists the setup steps and what their location is within Oracle E-Business Suite. Complete these steps to implement the Poland Add-on Localization once logged into Oracle E-Business Suite.
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Step Number
Setup Step
Step Type
Oracle E-Business Suite System Administrator
Defaults Localization Feature
Set the Profile Options Set the Profile Options
Optional
None
CLE: Deferred Cost Posting Allowed
Optional
System Administrator
None
CLE: Deferred Cost GL Category
Define the Invoice Category Define the Lookup value under XLA_AC COUNTI NG_CLA SS type Secondar y Ledger
Optional
None
Deferred Cost Invoice
Optional
Sub-ledger Accounting
None
Deferred Cost
Optional
Sub-ledger Accounting
None
Secondary Ledger
Setup Steps
Setup steps are outlined below. Step 1: Define the Journal Category Define the 'Deferred Cost Invoice' category. Step 2: Set the Profile Options CLE: Deferred Cost-Posting Allowed This profile is used to identify if a user is able to run the report in deferred cost posting mode, or not. Only if the value is set as 'Yes', is the user enabled to run this program in deferred cost posting mode. CLE: Deferred Cost GL Category The multi -period program creates Journal entries with the Journal Category name
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selected in this profile option, e.g. if the value 'Deferred Cost Invoice' is selected in this profile option, then the Journal will be created with this category name. CLE: Multi Period Schedule Period Defaults The profile enabling showing default values of fields 'number of periods' and 'number of days' or requiring user to fill values manually, if empty (depending on profile value yes/No). CLE AP Multi-Period Deferred Cost Settlement User Interface This chapter provides an overview of the following Graphical User Interface (GUI) with this solution: CLE AP Multi-Period Deferred Cost Schedule Window The fields related to Invoice lines are setup in the Deferred Cost Schedule form. The form also completes the program with the number of lines corresponding to the number of deferred cost periods defined in the schedule. This window consists of two sections: Header Information Deferred Cost Schedule Secondary Ledger (Please install Patch : 10132068:R12.XLA.B, for secondary ledger functionality to work.)
Header Information
Invoice Number: This is a displayable field that automatically shows the Invoice Number of the selected
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Invoice from the Invoice Workbench. Invoice Amount: This is a displayable field that automatically shows the Invoice Amount (invoice gross amount) of the selected Invoice from the Invoice Form. Line No and Dist. Line No: This is a displayable field that automatically shows the Invoice Line Number and Invoice Distribution Number of the selected Invoice from the Invoice Workbench. Invoice Currency: This is a displayable field that automatically shows the Invoice Currency of the selected Invoice from the Invoice Workbench. Line Amount: This is a displayable field that automatically shows the Invoice Distribution Line Amount of the selected Invoice from the Invoice Workbench. Invoice GL Date: This is a displayable field that automatically shows the Invoice GL Date of the selected Invoice from the Invoice Workbench. From Date: This is a displayable field that automatically shows the default value of Invoice Date of the selected Invoice from the Invoice Workbench and it can be overwritten. This date indicates the first day from which the schedule installments are calculated. Number of Days: This field is used to enter the number of days into which the Invoice Line Amount should be divided by using the 'Split by Days' option. The maximum number calendar equals the number of days counted from the day entered in the 'From Date' field to the last day of the last period defined in the organization calendar. A user cannot enter the number of days more than maximum number of calendar days. If a user enters the 'From Date' field, then the 'Number of Periods' field cannot be used and vice versa. From Period: This is a blank field that should have the LOV of the organization calendar periods. Deferred Cost Account: This field displays the account Flexfield and it enables the definition of an account code combination. Split by Days (Button): The 'Split by Days' button will be active, unless any information has been entered in the 'Number of Days', 'From Date', 'To Date' and 'Deferred Cost Account' fields, then the 'Split by Days' button will be inactive. Clicking on the 'Split by Days' button invokes the Multi Period Deferred Cost Schedule process, once the 'Split by Days' button has been
3-5
used, then the indicate 'From Date' and 'Number of Days' to be split needs to be entered. The schedule line amount assigned to each month will depend on the number of days in the month, e.g. February has 28 days in the month, yet March has 31 days in the month, then the amount in March will always be higher than the amount in February. Back/Return (Button): This button is only displayed when the 'Split by Days' button has been selected. The Deferred Cost Schedule Process is completed with a number of lines corresponding to the number of deferred cost periods defined in the schedule, the name of this button will then be changed. Split Proportionally (Button): The "Split Proportionally" button will only be active if information has been entered in the 'Number Periods', 'From Period' and 'Deferred Cost Account' fields. Clicking on this button invokes the Multi-Period Deferred Cost Schedule processing, e.g. if the 'From Period' field has been entered with "MAY-08' and the 'Number of Periods' has been entered and the amount to be split proportionally over the specified period indicated. This option does not take into account the number of days in a month though; the line amount would be assigned equally for each month. User can enter either From Date and Number of Days or From Period and Number of Periods, but not both combinations at a time. Based on the user inputs, either 'Split by Days' button or 'Split Proportionally' buttons are activated and the deferred schedule can be created. Delete (Button): This button deletes the schedule lines, which are saved. Approval (Check Box): This is a mandatory check box for approving the deferred cost schedule. If the approved deferred cost schedule has been saved, then the 'Approved' checkbox has 'checked' status and no additional changes are possible. There is no possibility to save unapproved deferred cost schedule using 'Save' button, CTRL+S combination, unless the 'Approved' checkbox is checked. The 'Approved' Box should be in active mode, so that the user can use its check functionality to save the schedule.
Secondary Ledger
This region is displayed in the form only when Secondary Ledger (Data Conversion Level-Sub Ledger) is attached to the Primary Ledger. Secondary Ledger Secondary Ledgers (Data Conversion Level-Sub Ledger) which are attached to the Primary Ledgers are available as LOV. Deferred Cost This field displays the accounting Flexfield and it enables to enter an account code
3-6
combination. Charge Account This field displays the accounting Flexfield and it enables to enter an account code combination.
Deferred Cost Schedule

Line No. The serial numbers of the Deferred Cost Schedule lines are automatically generated. Amount: When the 'Split by Days' button is used: This column should display amounts of Deferred cost schedule lines generated automatically. Formula used to calculate this field is Line Amount x Days (from deferred cost schedule) / Number of Days (from Deferred Cost Header). When the 'Split Proportionally' button is used: This column should display amounts of Deferred cost schedule lines generated automatically. Formula used to calculate this field is Line Amount / Number of Periods.
Number of Days: This column displays the number of days proportionally based on deferred cost schedule processing and is generated automatically. It is explained in the Solution section. Deferred Cost Period: This column displays the periods generated automatically based on the deferred cost schedule processing. Deferred Cost GL Date: This GL date is displayed based on deferred cost schedule processing. Account: This column is automatically populated based on the deferred cost schedule processing. Installment Days: The number of days covered by the installment should be shown in this column. Status: The status is automatically changed by the system based on the actions performed. This column is empty (NULL value) whilst the multi-period deferred cost schedule settlement is being processed. The statuses of the schedule lines are: 'Available' is initially shown. The status column field is populated as 'Available' if the AP Multi-Period Deferred Cost Schedule Form has been closed after creating the schedule. 'Posted' is shown if an AP Multi-Period AP Cost Settlement has been run in 'Deferred Cost Posting' printout mode, and a posting order creating the cost posting
3-7
in GL has been generated. 'Reversed' is shown if an invoice distribution line has been reversed in the specified period. Due to this status, the posting of the deferred cost will not be created in the reversal period as well as in scheduled periods in the future. 'Cancelled' is shown if the invoice distribution line has been cancelled in the specified period. This status will ensure that posting of a deferred cost will never be created in a cancelled period, or for future periods.
Once the 'Save' button is selected, all information will be saved and manual journals created in SLA. There is no possibility to save an unapproved deferred cost schedule using the 'Save' button, or by pressing CTRL+S, unless he checkbox 'Approved' is checked. This will only be active if the 'Approval' checkbox is checked. Once the form is approved and saved, the system automatically calculates the schedule lines and SLA journal entry created for actual 'cost' account transferred to 'deferred' cost account (Reposting entry). Use the following navigation path to review the journal entries created in SLA: Navigate to Payables->Accounting->Sub ledger Accounting->Journal Entries and enter the search criteria as shown in the screenshot below.
In the screenshot shown above, the first journal is the standard journal, the second journal is the reposting journal and the third journal is the schedule journal, which shows the installment created at the period end. If the invoice distribution line is reversed, then the reposting of the journal will be automatically reversed and will be identified with the phrase 'REV-Reposting' entered
3-8
in the description of the SLA Journal. If the invoice is cancelled, then the reposting of the journal will be automatically reversed and will be identified with the phrase 'CAN-Reposting' entered in the description of the SLA Journal.
Note: One message will appear if the deferred cost schedule has been
assigned to Cancelled invoice or Reversed invoice distribution line, then the user should manually correct the posted costs.
Running Reports
This section describes the reports available in this solution: CLE: AP Multi-Period Deferred Cost Settlement
General Description
This program is a periodic program run from the 'Submit Request' screen. The main objective of the 'AP Multi-Period Deferred Cost Settlement' program is to help the user in the evaluation of the deferred cost lines which are created in CLE: Multi-Period Deferred Cost Schedule and creating accounting entries for deferred cost lines of deferred cost schedule form. This report displays information regarding deferred cost installments for all of the invoices based on the 'Print Mode' parameter.
Launch
This report is launched from the Standard Request Submission (SRS) window. It must have been previously added to the requests group of the Responsibility.
Rules and Examples

The report is launched from the Standard Request Submission (SRS) screen. This report should be run before closing of the AP period. Value 'Deferred Cost Posting' should be available in the LOV for a user if the 'CLE: Deferred Cost Posting Allowed' profile option is set to yes. If the parameter for printout mode is 'Deferred Cost Posting' then JE should be created in SLA and report should display deferred cost schedule lines for the specified period. If the report is run in Preliminary mode then report should display deferred cost schedules lines for the specified period
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If the report is run in Review mode then report should display deferred cost schedules assigned to invoices
User Procedure
This section describes how to use the CLE: AP Multi-Period Deferred Cost Settlement functionality.
Steps
1.
Enter an invoice using the standard functionality of matching an invoice to the 'Receipt Note', or manually enter the invoice (Standard Invoice, Mixed Invoice, Credit Note or Debit Note) and provide distributions if required. Proceed to create the accounting in final mode for the entered invoice. Query the invoice, select the invoice line distributions, and then select the CLE: AP Multi-Periods Deferred Cost Schedule from the Actions menu on the toolbar. 'From Date' is a displayable field that automatically displays the default value of Invoice Date of the selected Invoice from Invoice workbench and can be overwritten, which is useful for the invoice amount needs to be calculated with split by days. "From period" is a blank field that should have the LOV of the Organization Calendar periods and which is useful for the invoice amount needs to be calculated with split proportionally by periods. Enter the number of days in the 'Days' field or number of periods in the 'Periods' field. Enter the account for which cost needs to be posted in GLs. Click on the 'Split by Days' or Split Proportionally' button for calculating deferred cost schedule for each period. Check whether button changes as 'Back/Return'. If required click on the Back button to make changes.
2. 3.
4.
5.
6. 7.
8. 9.
10. If Secondary Ledger (Data Conversion Level-Sub Ledger) is attached to the Primary
Ledger then Secondary Ledger Region is displayed in the "Deferred Cost Schedule form". Secondary Ledger field displays all the Secondary Ledgers (Data Conversion LevelSubLedger) which are attached to the Primary Ledger. Enter Deferred Cost Account in the Deferred Cost Account field and enter Charge Account in the charge account field. Once the final schedule is prepared, check the Approval check box and save it.
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11. Run the 'CLE: AP Multi-Periods Deferred Cost Settlement' report with Printout
mode and Value 1 parameter, which is a Preliminary mode to check distribution of deferred cost for current period.
12. Run the 'CLE: AP Multi-Periods Deferred Cost Settlement' report with Printout
mode and value 3 parameter, which is a Review mode to check distribution of deferred cost for all periods defined in the schedule.
13. Click on the 'Find' button to check whether all of the transactions are correct in the
above report or not. If all of the data is correct, run the 'CLE: AP Multi-Periods deferred Cost Settlement' report with Printout mode and value 2 parameter, which is a Deferred cost posting mode to create JE in GL and in Secondary Ledgers (Data Conversion Level-Sub Ledger) if they are attached to the Primary Ledger. To do this, you must set the 'CLE: Deferred Cost Posting Allowed' profile option to YES, otherwise this mode is not available in the LOV of parameters.
Parameters
Parameter Required Default Value N/A LOV
Operating Unit
Yes
Yes (It displays all of the values which are attached to user through MO: Security Profile) Yes (It displays 3 values: 'Preliminary' 'Deferred cost posting' and 'Review') Note: Value 'Deferred Cost Posting' should be available in the LOV for a user if the 'CLE: Deferred Cost Posting Allowed' profile option is set to yes
Printout Mode
Yes
Prelimina ry
Deferred Cost Period
Yes (for Prelimina ry and Deferred cost) No (for Review mode)
Period of the current date
Yes (It displays list of accounting period names which are open for 'Preliminary' and 'Deferred Cost Posting' mode. It displays List of all accounting period names for 'Review' mode).
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Parameter
Required
Default Value N/A
LOV
From Deferred Cost Account
No
It displays standard list of accounting segment values when 'Printout Mode' parameter has 'Preliminary' and 'For Review Mode' values. It displays values when 'Printout Mode' parameter has 'Deferred Cost Posting' values.
To Deferred Cost Account
No
N/A
It should display standard list of accounting segment values when 'Printout Mode' parameter has 'Preliminary' and 'For Review mode' values. It should not display values when 'Printout Mode' parameter has 'Deferred cost Posting' values. It displays standard list of accounting segment values when 'Printout Mode' parameter has 'Preliminary' and 'For Review Mode' values. It should not display values when Printout Mode parameter has 'Deferred Cost Posting' values.
From Cost Account
No
N/A
To Cost Account
No
N/A
It displays standard list of accounting segment values when 'Printout Mode' parameter has values 'Preliminary' and 'For Review Mode' and should not display values when Printout Mode parameter has 'Deferred Cost Posting' values. It displays list of suppliers. It displays list of suppliers site based on the values selected in the operating unit and From supplier parameters. It displays list of suppliers It displays list of suppliers site based on the values selected in the Operating Unit and To Supplier parameter. No No
From Supplier From Supplier Site
No No
N/A N/A
To Supplier To Supplier Site
No No
N/A N/A
From Invoice Date To Invoice Date
No No
N/A N/A
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Parameter
Required
Default Value N/A
LOV
From Invoice Category To Invoice Category From Sequence Number To Sequence Number From Invoice Number To Invoice Number
No
It displays invoice categories.
No
N/A
It displays invoice categories.
No
N/A
It displays Invoice sequence numbers within indicated Payables Documents category It displays Invoice Sequence Numbers within indicated Payables Documents category It displays Invoice numbers within indicated Payables Documents category It displays Invoice numbers within indicated Payables documents category when 'Printout' parameter mode has 'preliminary and 'Review mode' values It should not display values when Printout Mode parameter has 'Deferred Cost Posting' value.
No
N/A
No
N/A
No
N/A
Report Headings
Sr. No Name Remarks Alignment Sample Value AP Multi-period Deferred Cost Settlement Vision Operations
Report Heading
Report prints the Heading as 'AP Multi-Period Deferred Cost Settlement'. Report prints the Ledger Name, which is attached to operating unit. Report prints the date based on which date
Center
Ledger Name
Left
Report execution Date
Right
4-Oct-07
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Sr. No
Name
Remarks
Alignment
Sample Value
that report was run. 4 User Name Report prints name of the user who is running the report. Report prints number of pages of the report in the format ' 1 of 3 '(Current Page of Total Pages). Report prints the 'Parameter:" as a side heading for parameter. Report prints the type of Printout Mode, which is selected in the parameter 'Printout Mode' parameter. Report prints the Period name, which is selected in the 'Deferred Cost Period' parameter. Report print the Account Code Combination, which is selected in the 'From Deferred Cost Account' parameter. Report prints the Account Code Combination, which is selected in the 'To Deferred Cost Account' parameter. Left Jan Millor
Page number and Total Pages
Right
3-Jan
Parameter heading
Left
Parameter:
Printout Mode
Left
Preliminary
Deferred Cost Period
Left
7-Jan
From Deferred Cost Account
Left
000-110-75500000-00
10
To Deferred Cost Account
Left
000-110-75600000-00
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Sr. No
Name
Remarks
Alignment
Sample Value 000-110-19200000-00
11
From Cost Account
Report prints the Account code combination, which is selected in the 'From Deferred Cost Account' parameter. Report prints the Account code combination, which is selected in the 'To Deferred Cost Account' parameter. Report prints the Supplier name, which is selected in the 'From Supplier' parameter. Report prints the Supplier Site name, which is selected in the 'From Supplier Site' parameter. Report prints the Supplier name, which is selected in the 'To Supplier' parameter. Report prints the Supplier Site name, which is selected in the 'To Supplier Site' parameter. Report prints the Date, which is given in the 'From Invoice Date' parameter. Report prints the
Left
12
To Cost Account
Left
000-110-19300000-00
13
From Supplier
Left
XXXX supplier
14
From Supplier Site
Left (but same line of the above field after some space) Left
XXX site
15
To Supplier
XXXX supplier
16
To Supplier Site
Left (but same line of the above field after some space) Left
XXX site
17
From Invoice Date
1-Feb-07
18
To Invoice Date
Left
1-Oct-07
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Sr. No
Name
Remarks
Alignment
Sample Value
Date, which is given in the 'To Invoice Date' parameter. 19 From Invoice Category Report prints the invoice category, which is selected in the 'From Invoice Category' parameter. Report prints the invoice category, which is selected in the 'To Invoice Category' parameter. Report prints the Sequence Number, which is selected in the 'From Sequence Number' parameter. Report prints the Sequence Number, which is selected in the 'To Sequence Number' parameter. Report prints the invoice number, which is selected in the 'From Invoice Number' parameter. Report prints the invoice number, which is selected in the 'To Invoice Number' parameter. Left
20
To Invoice Category
Left
21
From Sequence Number
Left
22
To Sequence Number
Left
200
23
From Invoice Number
Left
100
24
To Invoice Number
Left
500
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Column Headings
Sr. No. Name Remarks Alignmen t Left Sample Value
Invoice Date
Report prints the date of invoice with deferred cost schedule assigned and which is in INVOICE_DATE in AP_INVOICES_A LL column. Report prints the category name for invoice with 'Deferred Cost Schedule' assigned. This is available in the 'document category' field of invoice header form. Report prints the Number of invoice with 'Deferred Cost Schedule' assigned. This is available in the 'Invoice number' field of invoice header form. Line number of invoice with 'Deferred Cost Schedule' assigned. This is available in the 'Num' field of invoice line form.
28-May-07
Category
Left
Invoice number
Left
A111
Line number
Left
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Sr. No.
Name
Remarks
Alignmen t Left
Sample Value
Dist. Line Number
Report prints the Distribution Line Number to which 'Deferred Cost Schedule' form is assigned. Report prints the Supplier Name on invoice header form. Report prints the Supplier Site Name on invoice header form. Report prints the Amount on invoice header form. Report prints the currency on invoice header form. Report prints the GL date for invoice line with assigned deferred cost schedule. Report prints the Amount of invoice line from invoice header with assigned deferred cost schedule. Report prints the Amount of deferred cost
Supplier
Left
ABC Supplier
Site
Right
Hyderabad
Invoice gross amount
Right
5000
Invoice currency
Right
PLN
10
Invoice line GL date
Left
28-May-07
11
Invoice line amount
Left
3000
12
Deferred cost installment
Left
600
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Sr. No.
Name
Remarks
Alignmen t
Sample Value
installment entered to a schedule assigned to invoice line for a period given in report parameter or for periods indicated in the schedule. This is available in the 'Amount' field of deferred cost schedule form of the respective period. 13 Deferred cost number of days Report prints the Number of days for installment in the schedule. This is available in the 'Number of days' field of deferred cost schedule form of the respective period. Report prints the Period for deferred cost installment entered in a schedule assigned to an invoice line. This is available in the 'Cost Period' field of deferred cost schedule form of the respective period. Report prints the GL date (Last day of the deferred cost period) of a Left 17
14
Deferred cost period
Left
7-May
15
Deferred cost GL date
Left
31-May-07
3-19
Sr. No.
Name
Remarks
Alignmen t
Sample Value
schedule assigned to an Invoice line. 16 Deferred cost account Report prints Deferred cost account, entered in header of the Deferred cost schedule form. Report prints the Account of deferred cost schedule for an indicated line. Report prints the Statuses of deferred cost schedule lines from deferred cost schedule form. Center 000-110-1920-0000-00
17
Cost account
Center
000-110-1930-0000-00
18
Status Deferred cost
Right
Reversed
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4
CLE: Home Banking System
Overview
Oracle EMEA Add-on Poland Add-on Localization provides additional features to help the organizations in Poland for meeting the business requirements as a part of the core Oracle Cash Management, Payables module and HRMS module. Poland Add-on Localizations provides the other missing features in the Oracle Cash Management and Payables modules, essential for the Poland customer's requirements. This user guide provides details about setup and functionality of the following programs and reports: This Home Banking system solution consists of 2 flows, namely: 1. Upload flow 2. Download flow Upload flow: User can send payment instructions to the bank by uploading files in a specific path identifying where it is to be downloaded to process the payment. Download flow: User can download the bank statement from a specific path, which can then be uploaded to the Cash Management module. Once the bank statements are uploaded to the Cash Management, then CLE: Selector program starts to reconcile the bank statements.
Note: It is assumed that system integrators are to be responsible for the
development of the most recent version of the Home Banking System concurrent programs used for the download flow. The pre-defined concurrent requests for CITI-DIRECT and PEKAO SA have been provided as examples to be used.
The following new features are added to achieve this functionality: Download Flow: CLE: Bank Transfer Paths form
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CLE: Gate Import of PEKAO SA Bank Statement concurrent program CLE: Gate Import of CITIDIRECT Bank Statement concurrent program
Upload Flow: CLE: Bank Transfer I/O Specification form CLE: Gate Formatting concurrent program CLE: Bank Transfer Payments form CLE: Home Banking Gate Transfers Format concurrent program CLE: Bank Payments Transfer Order Report.
Setup
The following are the required setup steps:
Step Number 1 Setup Step Step Type Oracle E-Business Suite System Administrator Localization Feature Bank Transfers
Setting up the Profile Option ValuesFor Bank Transfers Setting Up Localization Descriptive Flexfield Segments Add the 'CLE F207: Oracle Poland Payments Instruction Extract for Supplier 1.0' Data Extract in the Payment Module
Required
Required
Application Developer
Bank Transfers
Required
Payments
Bank Transfers
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Step Number 4
Setup Step
Step Type
Oracle E-Business Suite Application Developer
Localization Feature Bank Transfers
Enter a new value into the "Home Banking System" LOV Setup Internal Bank Assign values for the Bank Uses Localization Descriptive Flexfield Enter the Bank Use Information in Poland Add-on Localization Descriptive Flexfield Define Bank Transfer Paths Define Bank Transfer I/O Specification Create Supplier Relationship Define IBAN and check digits for the Beneficiary Bank.
Optional
Required
Cash Management Cash Management
Bank Transfers
Required
Bank Transfers
Required
Bank Transfers
Required
Bank Transfers
Optional
Payables
Bank Transfers
10
Optional
Payables
Bank Transfers
Setup Steps
1. Setting up the Profile Option ValuesFor Bank Transfers.
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The profile options mentioned below are required to be setup: Responsibility: System Administrator Navigation path: Profile-->System-->Enter the Profile value-->Click 'Find' button 1. CLE: Bank Transfer Payments Update Default value for the Profile option is 'Yes'. If this profile option is set to 'No' then the user CANNOT update any field in 'CLEF207CEBHTRANS' form. If this profile option is set to 'Yes' or NULL then the user CAN update any field in 'CLEF207CEBHTRANS' form. JG: Territory Default value for the profile option is 'Poland' at responsibility level. This profile option is used for getting the values in the LDFF, which is used for the bank accounts. CLE: HB Security Profile This profile option is used to restrict user's access to records that contains payment details, beneficiary details, order details, and DFF. And this profile option depends on the Security_Profile column. If CLE: HB Security Profile value is EQUAL TO security_profile column value then the whole record (Payment details, Beneficiary details, Order details, DFF) is VISIBLE for user . If CLE: HB Security Profile value is NOT EQUAL TO security_profile column value then the whole record (Payment details, Beneficiary details, Order details, DFF) is NOT VISIBLE for user. If SECURITY_PROFILE column value is NULL then the whole record (Payment details, Beneficiary details, Order details, DFF) is VISIBLE for user
2. Setting Up Localization descriptive Flexfield Segments The following LDFF segments need to be setup as outlined below: A) CLE: Bank Accounts Enter the following data in the Context Field value sections:
Code PL Name Poland Description Poland Add-on Localization Additional Information
Click on the 'Segments' button and enter the following data. Only 'Attribute13' is to be
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used for the Bank Transfer Object.

Sr. No. Segment Prompt SEL_CE_BH_T YPE Window Colum Prompt n SEL_CE _BH_TY PE ATTRI BUTE1 3 Value Set CLE_F20 7_CE_B H_TYP_ RACH1 Enabled Display ed Yes Yes Require d Yes
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Save the record and check the 'Freeze Flexfield Definition' checkbox and compile the flexfield definition. 3. Add the 'CLE F207: Oracle Poland Payments Instruction Extract for Supplier 1.0' Data Extract in the Payment Module Responsibility: Use any Payment Setup Administrator Navigation path: Formats-->Formats-->Go To Task Button Follow the setups provided in the 'Payments User Guide' for these setups. Select 'CLE: Oracle Poland Payments Instruction Extract for Supplier 1.0' in the Data Extract column, in order to insert data into the CLE tables each time a payment is made.
4. Enter a new value into the "Home Banking System" LOV: Responsibility: Any Application Developer Responsibility Navigation path: Application-->Lookups-->common-->Query for CLE_207_CE_BH_SYSTEMS This setup is optional. This process needs to be followed when new values are to be added to the "Home Banking System" LOV. The values entered will be displayed in the CLE: Bank Transfer Paths form.
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Enter the "CLE_F207_CE_BH_SYSTEMS" value in the 'Type' column and query this value. New values need to be added to this lookup if additional values are required in the "CLE: Bank Transfer Paths".
5. Define Internal Banks Responsibility: Use any Cash Management Responsibility Navigation path: Setup-->Banks Refer to the 'Cash Management' or 'Receivables' User Guides for additional information about creating banks, bank branches and bank accounts. 6. Enter the Bank Use Information in Poland Add-on Localization Descriptive Flexfield Responsibility: Use any Cash Management Responsibility Navigation path: Setup-->Banks-->Bank Accounts The value stored in the LDFF determines whether the bank statement is to be aggregated, or if individual lines are to be displayed in the Cash Management module. The user is able to select 2 values in this LDFF:
1.
'KiP': If this value is selected, then the aggregated statement will be created in the
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Cash Management module. A single line will be displayed in the bank statement, e.g. a bank statement with 8 receipt lines with a total of $10000 and 6 payment lines with a total of $8000. If the value selected is 'KiP' in the LDFF, then the bank statement will show only a net value of $2000 ($10000 - $8000) in the Cash Management module.
2.
'RB': If this value is selected, then the individual lines of the bank statement will be created in the Cash Management module, e.g. as mentioned in the example above 8, 8 receipt lines and 6 payment lines will be created in the Cash Management module.
Steps to setup LDFF: Provide the "Bank Account" name and Click on the 'Go' button to query the bank account for which the user needs to define the LDFF values. Click on the Bank Account, the Account Information Tab will open, here the CLE: Additional Bank Accounts Information hyperlink will be shown. Click on the "CLE: Additional Bank Account Information" hyperlink to display the LDFF screen. User needs to complete the following for entering the values in LDFF: Select the value "PL" in the context code. Provide the value "Poland" in the JG: Territory profile option.
Note: The values relevant for the Bank Transfer object are "KiP"
and "RB" only.
Enter the required value in the Localization Descriptive Flexfield and save the record.
7. Define Bank Transfer Paths Responsibility: Use any Cash Management Responsibility Navigation path: CLE: Home Banking System Gate Way-->CLE: Bank Transfer Paths CLE: Bank Transfer Paths" form is used to enter the paths for the corresponding Home Banking System and the Oracle E-Business Suite system. The payment order and bank statement files will be stored in the path defined in this page. Home Banking In Section -->This page is used to specify paths for the each Home Banking System where payments from Oracle E-Business Suite are to be created. This page has following 2 sections: Home Banking In Search --> User can perform the following actions on this page
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1. Search for the defined home bank system paths. 2. Create a new Bank transfer path for a new bank account. 3. Update existing Bank transfer path for a bank account. 4. Navigate to Home Banking Out Search page. Buttons Section has following Buttons: 1. Create: Creates a new record when selected. 2. Home Banking Out Search--> Used to navigate to Home Banking in the search section. Home Banking In Section Create Page: Home Banking In Create page is used to enter the home banking system paths for the particular home banking system. - Home Bank System - This is a LOV, which contains a list of the Home Banking System names, which are defined in the lookup CLE_207_CE_BH_SYSTEMS. - Operating Unit - This displays a list of the Operating Units attached to this user/responsibility based on the MO: Security profile or MO: Operating Unit profile. - Bank Account - This displays all of the internal bank accounts based on the Operating Unit value selected in the Operating Unit field. - Server Path - File destination path for the file with payment orders. - File Name Prefix - File name prefix of the generated file. E.g. if the generated file name contains: PREFIXRMMDDSEQ.FILE_EXT, then: PREFIX is the file prefix from the CLE: Bank Transfer Paths form R is last digit of year (for year 2008 it is 8) MM Month DD Day SEQ Number of file for home banking system during current day FILE_EXT value of "Payment Order Type" in header section on CLE: Bank Transfer I/O Specification Form.
- Directory Name For Copies Once a payment order is created, it will be deleted from the server path and a copy of the payment order will be saved in the path specified. This field is reserved for future use and is currently not used.
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Home Banking Out: Home Banking Out Section: This page is used to specify the paths to be used by the E-Business Suite from where the bank statements are imported into Oracle E-Business Suite. The following actions can be performed on this page:
1. 2. 3. 4.
Search for the defined paths where files are stored. Create a new path for a new Home Banking System. Update the existing path. Navigate to the Home Banking search page.
The following buttons are available: 1. Create: Creates a new record when selected. 2. Update: Updates and saves the record when selected. 3. Home Banking Out Search: Used to navigate to Home Banking in the search section. CLE: Bank Transfer Paths Out Create: This section is to be used to enter the paths to be used by Oracle E-Business Suite. - Home Banking System - This is a LOV, which contains a list of the Home Banking System names, which are defined in the CLE_207_CE_BH_SYSTEMS lookup. - Server Path - Destination path for the file with bank statements. - Directory Name For Copies - Once a payment order is imported into the E-Business Suite, it will be deleted from the server path and a copy of this will be stored in the path defined in this field. This field is reserved for future use and is not currently used.
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8. Define Bank Transfer I/O Specifications Responsibility: Use any Cash Management Responsibility Navigation path: CLE: Home Banking System Gate Way--> CLE: Bank Transfer I/O Specification The CLE: Bank Transfer I/O Specification form is used to define the specification of a file format for each Home Banking System. Based on the header and line details, which are defined in the page CLE: Home Banking Gate Transfers Format creates payment format as specified.
Note: The I/O Specifications need to be defined according to your
specific requirements.
You are able to perform the following on the CLE: Bank Transfer I/O Specification: 1. Query the records, which have already been defined. 2. Create a new specification for a file transfer. CLE: Bank Transfer I/O Specification query page: Responsibility: Use any Cash Management Responsibility Navigation path: CLE: Home Banking System Gate Way--> CLE: Bank Transfer I/O Specification This page enables you to: Search the defined Bank Transfer Specification Navigate to the CLE: Bank Transfer I/O Specification Header page Update the definition of existing bank transfer specifications
You are able to search on the data based on the field below, or without any data being specified:
1.
Home Banking System: This field will list all of the values, which are defined in the
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CLE_207_CE_BH_SYSTEMS lookup.
2. 3.
File Type: You are able to search for data based on the file type created. Set of not allowed characters: You are able to search for data based on the set of characters, which have been specified as not allowed. 4. Set of allowed characters: You are able to search for data based on the set of characters specified as allowed. Transfer Type: This field lists all of the values for transfer types. Go: Select the 'Go' button to execute a search based on the specified criteria. If no information has been specified, then the search results page will display all bank transaction specifications. Clear: Select the 'Clear' button to clear all of the search criteria specified. Create Record: Select the 'Create Record' button to navigate to the CLE: Bank Transfer I/O Specification Header, users need to click on the 'Create Record' Button.
4. 5.
6. 7.
CLE: Bank Transfer I/O Specification Header: CLE: Bank Transfer I/O Specification header is used to define the bank transfer specification for a home banking system. The following column details need to be entered in the header section:
1.
Home Bank System: This field lists all of the values, which are defined in the CLE_207_CE_BH_SYSTEMS lookup. You need to select the home banking system for which the file specification format needs to be defined. File Type: This field is used to specify the format in which the file needs to be generated. Transfer type: There are 3 transfer types, which are: Domestic Transfer this value is used if the file only contains domestic payments. Foreign Transfer - this value is used if the file only contains foreign payments. Mixed Transfer - this value is used if the file contains both domestic and foreign payments.
2.
3.
4.
Set of not allowed characters: This is a user definable field, where characters, which are not allowed in the payment file, can be entered. Set of allowed characters: This is a user definable field where characters, which are allowed to be in the payment file can be entered. Allow Polish Characters: A checkbox, which can be checked or unchecked to
5.
6.
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change the national Polish characters to the English analogs in a generated file.
7.
Split by transfer date: A checkbox, which can be checked or unchecked to split the entry by the transfer date. If the checkbox is checked, then the CLE: Home Banking Gate Transfers Format Definition will generate a number of files containing each payment order with the same payment date. If the checkbox is unchecked, then the CLE: Home Banking Gate Transfers Format Definition will generate a single file, this file will contain all of the payment orders as per the parameters in the CLE: Home Banking Gate Transfers Format Definition concurrent request. Description: Field used to enter a description for the home banking system. Lines: Select the 'Lines' button to enter the line level details for a particular home banking system. This is referred to as the details zone.
8. 9.
CLE: Bank Transfer I/O Specification Line: The following information can be entered in the details zone:
1. 2. 3.
Line Number - needs to provide the line number in this field. Description - needs to provide the line description in this field. Type - This field has 3 values: Constant - if constant is selected, then the 'Field / Constant' field will be displayed with the values available from the fields of the CLE_207_CE_BH_TRANSFERS table, or you can enter a constant value if required. The CLE: Home Banking Gate Transfers Format Definition program will create the payment order file based on the value provided in the Home Banking Gate field. Database Attribute - if database attribute is selected, then the 'Field / Constant' field will display the values from the fields of the CLE_F207_CE_BH_TRANSFERS table. The CLE: Home Banking Gate Transfers Format Definition program will create the payment order file based on the value provided in this field.
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Function - if function is selected, then the required function in the 'Function' field needs to be provided. The CLE: Home Banking Gate Transfers Format Definition program will create the payment order file based on the value provided in this field.
4.
Field Not Null - This implies that a null field is not enabled and if the CLE: Home Banking Gate Transfers Format Definition program is unable to fetch any value, then the program will not create a payment file and an error message will be displayed in the log file. Maximum Field Length - The value provided in this field determines the maximum field length and cannot increase any given value in the payment file. If the value is greater than the "Max. Field Length", then the CLE: Home Banking Gate Transfers Format Definition program finishes with a warning message of "Field Length is truncated to XX characters". Format Mask - A format mask can be defined in this field. Fixed Field - If 'Yes' is selected in this field, then the CLE: Home Banking Gate Transfers Format Definition program will add padding to the values generated in order to make the value equal to the maximum field length, padding will not be added if 'No' is selected. Function -User needs to provide the value in the Function field if the value is selected in Type field as 'Function'. Following are the user functions available.
5.
6. 7.
8.
Code ADRES_BENEFICJENTA ADRES_BENEFICJENTA_BRE ADRES_BENEFICJENTA_MCW_1 ADRES_BENEFICJENTA_MC_2 ADRES_BENEFICJENTA_W1 ADRES_BENEFICJENTA_W2 ADRES_ZLECENIODAWCY ADRES_ZLECENIODAWCY_BRE ADRES_ZLECENIODAWCY_MC_1 ADRES_ZLECENIODAWCY_MC_2 BANK_BENEF_BRE BENEFICJENT_WBK BENEFICJENT_ZAG_WBK CITIDIRECT_BANK_4X35 CITIDIRECT_BENEF_4X35 CITIDIRECT_INSTRUKCJE_6X35 CITIDIRECT_RACHUNEK_10_ZNAKOW CITIDIRECT_RACHUNEK_BENEF CITIDIRECT_ZLEC_1X30 COUNTER IDENTIFIER
Lookup Code Description Beneficiary Full Address Beneficiary 4x35 Address Multi Cash Beneficiary Address Beneficiary Line 2 Address MC PEKAO S.A. 852 Beneficiary Address Line 1 Beneficiary Address Line 2 Ordering Party Address Ordering Party Address 4x35 znakow w BRE Ordering Party Address Line 1 MC PEKAO S.A. 852 Ordering Party Address Line 2 MC PEKAO S.A. 852 Bank Beneficiary for Domestic Transfer Beneficiary WBK Beneficiary WBK - Foreign Transfers Name and Address of Bank Beneficiary 4 Lines and 35 Characters Name and Address of Beneficiary 4 Lines and 35 Characters Line Instractions for CITIDIRECT 6 Lines and 35 Characters CITIDIRECT Account 10 Characters CITIDIRECT Beneficiary Account CITIDIRECT Ordering Party 1st Line 30 Characters Transfer Line Number Count Transfer Line Identifier
IDENTIFIER_2 INFO_KLI_BANK_BRE INSTRU_I_NR_TAB_KURS_ZAG_WBK KOD_GONIEC KOD_SWIFT_GONIEC KOD_WALUTY KONTO_OBCIAZENIA_MTM KOSZTY_BRE KOSZTY_GONIEC KRAJ_BANKU_BENEF KWOTA_GROSZE KWOTA_MTM_KRAJ KWOTA_MULTICASH_KRAJ KWOTA_W_PLN_MCW KWOTA_Z_KROPKA KWOTA_Z_PRZECINKIEM NAGLOWEK_POLECENIA_MCW NAZWA_BANKU_BENEF_ZAG_WBK NAZWA_BENEF_MC_1 NAZWA_BENEF_MC_2 NAZWA_ZLEC_MC_1 NAZWA_ZLEC_MC_2 NR_RACHUNKU_ZLEC_ZAG_WBK OPIS_BENEFICJENTA_CITI_P1 OPIS_BENEFICJENTA_CITI_P2 OPIS_BENEFICJENTA_CITI_P3 OPLATY_ZAGRANICZNE_MC OPLATY_ZAGRANICZNE_MTM PELNA_NAZWA_BENEF PELNE_SZCZEG_PLATN PELNY_RACHUNEK_BENEF PELNY_RACHUNEK_BENEF_GONIEC PELNY_RACHUNEK_BENEF_IBAN PELNY_RACHUNEK_BENEF_MC PELNY_RACHUNEK_ZLEC PELNY_RACHUNEK_ZLEC_GONIEC PELNY_RACHUNEK_ZLEC_MC PODZIEL_RACHUNEK_BENEF PODZIEL_RACHUNEK_ZLEC PRAC_PESEL RACHUNEK_BENEF_IBAN_BRE RACHUNEK_MTM RACHUNEK_ZLEC_IBAN_BRE RACHUNEK_ZLEC_IBAN_VIDEOTEL RODZAJ_PRZELEWU_ELIXIR_BRE
Group Identifier Foriegn Transfer Informaiton BRE Instruction Number for Table WBK - Foriegn Transfer Transfer KOD PW KOD Swift for Foriegn Transfer,Bank Beneficiary Name 1 for Foriegn Transfer Symbol For Currency Contractor For Bank Account Charges Information For Charged BRE Information who is charged of operations cost for GONIEC homebanking syst Bank Beneficiary Country Code Amount in grosz - decimal part of the amount only Amount for Domestic Homebanking System MTM Muli Cash Amount for Domestic Amount in PLN Payment Amount with DOT As a Sperator Amount with decimal coma Order header Beneficiary Bank Name For WBK Home Banking System Beneficiary Name Line 1 For Home Banking System Multi Cash(PEKAO S.A. 85 Beneficiary Name Line 2 For Home Banking System Multi Cash(PEKAO S.A. 85 Payer Name Line 1 For Home Banking System Multi Cash( MC PEKAO S.A. 852 Payer Name Line 2 For Home Banking System Multi Cash( MC PEKAO S.A. 852 Payer Bank Account Number for WBK Beneficiary Description field 1 (P1) Beneficiary description for CITI BANK system Beneficiary description for CITI BANK system. P3 means field 3. Description co Foreign payments cost information who is charged of operations cost for homebanking system MTM Beneficiary Full Name Payment Full Details Beneficiary Account Number IBAN Beneficiary Bank Account Number For GONIEC Homebanking System Beneficiary Bank Account Number IBAN (xx-xxxxxxxx-xxxxxx...) full beneficiary bank account Payer Bank Account Number Payer Bank Account Number: cc bbbbbbbbaaaaaaaaaaaaaaaa lub NIEIBAN: b Full payee bank account Split Beneficiary Bank Account Number Split Payer Bank Account Number for MiniBank Payee Legal Registration Number Beneficiary Bank Account IBAN For Home Banking of BRE Bank Citi Bank Account Sperator Payer Bank Account IBAN For BRE Home Banking System Payer Bank Account kk bbbb bbbb rrrr rrrr rrrr rrrr Kind Of Payment for BRE Home Banking System
SUM_CTRL SUM_CTRL_KRAJ SZCZEG_PLAT_MC_1 SZCZEG_PLAT_MC_2 SZCZEG_PLAT_MC_3 SZCZEG_PLAT_MC_4 WSKAZNIK_OPER ZNAK_SPECJALNY
Sum Control Sum Control For Domestic Payments Payment Details Line 1 For Home Banking System Multi Cash Payment Details Line 2 For Home Banking System Multi Cash Payment Details Line 3 For Home Banking System Multi Cash Payment Details Line 4 For Home Banking System Multi Cash Indicator of Operations for Mini Bank Special Character - For this Field User have to enter ASCII code of Character
9.
Field Alignment - Field alignment can be defined in this field.
10. Field/Constant - User needs to provide the value in the Field/Constant field if the
value is selected in Type field as 'Field/Constant'.
9. Create supplier relationships: This is the optional setup. User needs to follow this process only for third party payments when using "Home Banking system".
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Responsibility: Payables Navigation: Payables -> Suppliers -> Entry Query a supplier (T) Relation -> Create (add related supplier / site) User needs to query for a supplier and update its relationship by creating relation with one supplier with the same currency and one supplier with foreign currency. The following fields need to be entered for Supplier, Order Bank, and Beneficiary Bank in setups of CLE: Home Banking System. If these fields are null, errors might occur in the Payment process. The additional mandatory setups of CLE: Home Banking System is listed below. These setups under each heading below are to be defined for successful completion of CLE: Home Banking System. Supplier:
1.
Alternate Supplier Name
Supplier/Beneficiary Bank:
1. 2. 3. 4. 5.
Alternate Bank Name & Description Alternate Branch Name & Description Bank Number Branch Number (should be same as Bank Number) Alternate Account Name
Order Bank:
1. 2. 3. 4. 5. 6.
Alternate Bank Name Short-Bank Name Alternate Branch Name Bank Number Branch Number(should be same as Bank Number) Alternate Account name
10. Define IBAN and Check digit number: This is an optional setup. This process needs to be followed when IBAN number has to be displayed in the bank transfers file. In the I/O specification form a new function " PELNY_RACHUNEK_BENEF_IBAN" has to be defined, for the IBAN number to be
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displayed in the bank transfer file. Responsibility: Use any cash management responsibility Navigation path: CLE: Home Banking System Gate Way-> CLE: Bank Transfer I/O Specification. Define the new function "PELNY_RACHUNEK_BENEF_IBAN" as the last line in the I/O specification form.
For the domestic payments (Polish Payments) IBAN number functionality works in the following way: 1) If IBAN number field is not null: If the IBAN number is defined in the beneficiary bank then the same value will be taken, truncating the first 2 characters, e.g. if the IBAN number is PL27114020040000300201355387, then in the bank transfer file IBAN number will be displayed as "27114020040000300201355387". 2) IBAN number field is null: Then the concatenated value of the check digits (2 digits), beneficiary bank branch number (8digits) and beneficiary bank account number (16 digits) will be displayed in the bank transfer file. e.g. the values defined in the beneficiary bank are: check digit is 36; beneficiary bank number is 03052006; beneficiary bank account number is 1919191923333386; then the IBAN number in the bank transfer file will be 36030520061919191923333386. Domestic payments are distinguished from foreign payments based on country code used on bank account branch definition. For the Foreign Payments (non-polish Payments) IBAN number functionality works in the following way: Foreign payment is identified by value indicated in the field 'BIC code' in the bank definition form (earlier known as SWIFT code) and also used in file's structure definition. If the field 'BIC code' is filled in, then 2 options are possible: 1) If IBAN number field is not null: If the IBAN number is defined in the Beneficiary Bank then the entire value will be taken & displayed in the Bank Transfer file, e.g. if the IBAN number is defined as : DE27114020040000300201355387 then the total value will be displayed in the Bank Transfer file as DE27114020040000300201355387.
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2) IBAN number field is null: If the IBAN number is not defined then the Beneficiary bank account number is taken to the bank transfer file (BENEF_NRB_NO field value).
User Procedure
Download Flow
The Download flow will pick the bank statement data from the defined path, which is entered in the CLE: Bank Transfer Paths form and create the bank statements in the Cash Management module. Each home banking system uses concurrent programs in order to create the statements in the Cash Management module, each of which are specific for individual home banking systems. User Procedure: Please note that the user procedure section describes the steps to be followed for the Poland Add-on localization. For more details on the process overview, refer to the process flow and the setup sections.
1. 2.
Setup the Home Banking system paths in the CLE: Bank Transfer Paths form. Place the Bank Statement file in path for the particular home banking system (this needs to be setup manually). Run the 'CLE: Gate Import of PEKAO SA Bank Statement' or 'CLE: Gate Import of CITIDIRECT Bank Statement' concurrent program from SRS. Enter the bank statement number for running the above concurrent programs, which would already be placed in the specified path. Query the bank statement in the Cash Management module and review the bank statement created.
3.
4.
5.
1. Enter the paths in the CLE: Bank Transfer Paths form: Responsibility: Use any Cash Management Responsibility Navigation path: CLE: Home Banking System Gate Way-->CLE: Bank Transfer Paths The CLE: Bank Transfer Paths form is used to enter the paths for the corresponding Home Banking system and Oracle E-Business Suite. The setup steps provided below are to be used as a guideline and can differ from customer to customer. The setup of the bank paths for each home banking system and bank account needs to be defined in the CLE: Bank Transfer paths form. Please refer to the setup section for more details. 2. Run the concurrent program CLE: Gate Import of PEKAO SA Bank Statement: Responsibility: Use any Cash Management Responsibility
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Navigation path: Other-->Requests-->Run-->Single Request--> CLE: Gate Import of PEKAO SA Bank Statement. Run the CLE: Gate Import of PEKAO SA Bank Statement concurrent program to retrieve the bank statement data from the specified server path (CLE: Bank Transfer Paths form) and create the bank statements in the Cash Management module. Enter the following details for the above-mentioned program: Operating Unit: This provides a list of the operating units based on the MO: Security Profile or MO: Operating Units. File name: Enter the name of the file for which the processing needs to be done. Select 'OK' to submit the request. After running this concurrent program, the bank statement data is validated and the bank statement is created in the Cash Management module with the statement number given in the bank statement. Run the concurrent program CLE: Gate Import of CITIDIRECT Bank Statement Responsibility: Use any Cash Management Responsibility Navigation path: Other-->Requests-->Run-->Single Request--> CLE: Gate Import of CITIDIRECT Bank Statement Run the CLE: Gate Import of CITIDIRECT Bank Statement concurrent program to retrieve the bank statement data from the specified server path (CLE: Bank Transfer Paths form) and create the bank statements in the Cash Management module. Enter the following details for the above-mentioned program: Operating Unit: This provides a list of the operating units based on the MO: Security Profile or MO: Operating Units. File name: Enter the name of the file for which the processing needs to be done. Select 'OK' to submit the request. After running this concurrent program, the bank statement data is validated and the bank statement is created in the Cash Management module with the statement number given in the bank statement.
Upload Flow:
The upload flow is used to create the bank statement files based on the I/O specifications entered in the CLE: Bank Transfer I/O specification form for each home banking system and places the data in the specified path defined in the CLE: Bank Transfer Paths form. User Procedure: This section outlines the features present in this specific Poland Add-on Localization. For more details on the process overview, refer to the Process Flow and the Setup sections.
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1. 2.
Enter an invoice and make a payment. The CLE: Gate Formatting program is launched each time a payment is made with the 'CLEF207PS CLE: Bank Transfers' payment process profile and the data is inserted into the CLE tables. Run the CLE: Home Banking Gate Transfers Format concurrent program for a specific home banking and bank account. The CLE: Bank Transfer Payment Orders report is called automatically whenever the CLE: Home Banking Gate Transfers Format concurrent program is submitted and print the data in the desired format. This report is also submitted from the SRS.
3.
4.
1. Enter the Invoice and Make the payment for the invoice: Enter an invoice and make a payment. In case of third party payments, create invoice and make payment, Check Remit-To Supplier name & supplier site name along with Remit-To Bank account information in Invoice and Payment windows, related supplier data should be displayed automatically. Attach the payment process profile as the 'CLEF207PS CLE: Bank Transfers' as per the instructions provided in the setup section, specifically step number 5. When the above-mentioned payment process profile has been attached, then the CLE: Gate Formatting concurrent program is automatically executed and the data is inserted into the relevant CLE tables. 2. Run the CLE: Home Banking Gate Transfers Format concurrent program: Run the CLE: Home Banking Gate Transfers Format concurrent program to retrieve the payments related data from the CLE tables and in order to create the files as specified in the CLE: Bank Transfer I/O specification form and place the file in the specified path on the server as specified in the CLE: Bank Transfers Path form. Responsibility: Use any Cash Management Responsibility Navigation path: Other-->Requests-->Run-->Single Request--> CLE: Home Banking Gate Transfer Format Enter the following details for the above-mentioned program: a. Operating Unit: This provides a list of the operating units based on the MO: Security Profile or MO: Operating Units. b. Transfer Format: Enter the desired home banking system name for which this process needs to run. c. Bank Account: Based on the values selected in the Transfer Format parameter of the Home Banking system, this parameter will become the mandatory. This field displays the list of internal Bank accounts based on the home banking system selected. Enter the internal account for which the process is required. d. Group Identifier: Select the group identifier for which this process is required.
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e. Payables Batch Name: Select the Payables Batch name for which this process is required. f. Press OK and submit the request. This program creates a file in required format and stores it in a related directory. This file needs to be downloaded by user manually form the respective directory. User needs to run CLE: Bank Transfer Payment Orders report for viewing report. 3. Run the CLE: Bank Payments Transfer Order Report from the SRS: This report needs to be run from SRS in order to view all of the records, or to check the data in the report. Navigation path: View-->Requests-->Find-->Select the CLE: Bank Transfer Payment Orders Report All of the parameters for this report are optional. If data needs to be filtered for this report, then the relevant parameters to be used for filtering are to be entered. Parameters Operating Unit: This provides a list of the operating units based on the MO: Security Profile or MO: Operating Units. Bank Account: This displays a list of all of the internal bank accounts, which are related to this Operating Unit. Payment Order Status: This displays a list of the payment order statuses, i.e. processed, canceled, etc. Payment Date From: A payment date can be entered in this parameter in order to filter on the payment date. Payment Date To: A payment date can be entered in this parameter in order to filter on the payment date. Payables Payment Batch Name From: A list of all of the payment batch names are listed in this LOV. Payables Payment Batch Name To: A list of all of the payment batch names are listed in this LOV. File Name From: A list of all of the file names is listed in this LOV. File Name To: A list of all of the file names is listed in this LOV. Generation Date From:
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A payment date can be entered in this parameter in order to filter on the generation date. Generation Date To: A payment date can be entered in this parameter in order to filter on the generation date. Order By: A list of all of the file names is listed in this LOV. Column Headings Payer Bank Account Number: Internal Bank Account Number. Bank Name: Internal Bank Account Name. Bank Branch Name: Internal Bank Branch Name. Beneficiary Bank Account Name: Beneficiary Bank Account Name. Home Banking System Name: Home Banking System Name. Payables Batch Name: Payables Batch Name. Beneficiary Bank Account: Beneficiary Bank Account Number. Beneficiary Name: Name of the supplier. Amount: Amount of the payables batch. Currency: Currency of the payables batch. Status: Status of the payables batch. File Name: Name of the generated file. Generation Date:
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Date on which the file is generated. 4. CLE: Bank Transfer Payments Form: This form is used to query and update the records, which are created in the upload process. The records are created in the upload process by running the concurrent programs CLE: Gate Formatting Concurrent Program and the CLE: Home Banking Gate Transfers Format Concurrent Program. The following fields can be updated, which will not affect the reconciliation process (as based in the profile option 'CLE: Bank Transfer Payments Update'): Beneficiary city Street name Street no Order city Order Street Order street number
The selection criteria need to be entered for any particular record, which need to be reviewed. If no selection is made, then all of the available records will be displayed based on the MO: Security Profile or the MO: Operating Unit Profile assigned to a user or responsibility. The data is populated into this form whenever a payment is made with the status 'For Transfer', once the process has been completed then the status will be updated with 'Transfer' and the file name and generation dates are populated once the upload process has been completed. An additional DFF 'CLE:Bank Transfers is available on the form.
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a) DFF 'CLE:Bank Transfers' it contains additional information about beneficiary (e.g. PESEL, Id Card, Passport) and payment (e.g. Mass pay, Third Party Payment).Source HR&Payroll module
b) Benefits & Loans module
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4-23
5
CLE: Selector Reconciliation Program
Overview
Reconciliation of bank statements lines is done using Transaction Codes. If the bank does not provide Transaction Codes in the statement, then this will need to be done manually. CLE: Selector Reconciliation Program processes bank statements based on the Localization Descriptive Field values, which are attached to Bank Codes and Bank Statement Lines. This program reconciles bank statements and also creates Invoices and Receipts as required by users in Poland. CLE: Selector Reconciliation Program performs following tasks: Validation of data, which is entered in a bank statement and a report, is provided listing any errors, which occurred during the validation. Reconciliation of payments entered Creation of invoices in the Payables are based on the Transaction Codes setups.
Example: A bank has charged interest and reported this in the bank statement lines. This transaction has been identified by a user and the required data has been entered in the Localization Descriptive Flexfield and CLE form and run this program. This program will then automatically create an invoice in the Payables module to account for the bank interest. The required journal lines will also be created in the General Ledger. Creation of receipts in the Receivables module is based on the setup of the Transaction Codes.
Example: A bank has received a receipt from a customer and reported this in the bank statement lines. This transaction has been identified by a user and the required data entered in the Localization Descriptive Flexfield and CLE form, and run this program. This program will then automatically create a receipt in the Receivables module using the AR lock box process. It will also create the required journal lines in the General Ledger for the specified account.
CLE: Selector Reconciliation Program 5-1
Creation of entries in the General Ledger is based on the setup of the Transaction Codes.
Example: A bank has charged interest and reported this in the bank statement lines. This transaction has been identified by a user and entered the required data in the Localization Descriptive Flexfield and CLE form, and run this program. This program will then automatically create journal lines in the General Ledger for the specified account. Reconciliation of payments from Payroll and Social Benefits module. (Additional Information to be provide by PL Team).
The following features have been added to achieve the above-mentioned functionality:
1.
CLE: Selector for Accounts for Posting: This page is used to define the account required for the Selector Type code. CLE: Receipts Information: This window provides receipt information of a customer. CLE: Supplier Information: This window provides supplier information. CLE: Account Information Form: This window provides account information. CLE: Correctness verification program: This displays errors in setup and data entry for each line entered in the bank statement. Additional concurrent programs are defined for Human Resource integration
2.
3. 4. 5.
6.
Setup
The essential setups required to run the Selector Reconciliation Program are:
5-2
Step Num ber 1
Setup Step
Step Type
Localization Feature
Set up following profile options: 1. CLE: Selector Payment Method 2. CLE: Freeze Bank Statement 3. CLE: File Upload Path 4. JG: Territory 5. CLE: Selector Payment Type 6. CLE: Selector Payment Group
Required
Please refer to step 2 for more details.
Setting up Descriptive Flexfield Segments. Define values in the CLE_F208_SEL_CODE value set.
Required
System Administrator Cash Management
Please refer to step 3 for more details. User should define values under CLE_F208_SEL_COD E value set. User needs to assign module to defined value in the CLE_F208_SEL_COD E values set. Define values in the CLE_F208_SEL_TYPE _CODE value set. User should define Internal Bank. User should provide additional information.
Required
Attach Values for Localization Descriptive Flexfield in the value set CLE_F208_SEL_CODE
Required
Cash Management
Define values in the CLE_F208_SEL_TYPE_COD E value set. Setup Internal Bank
Required
Cash Management
Required
Cash Management Cash Management
Assign values for the Bank Uses Descriptive Flexfield. Enter the Bank Use Information in Poland Add-on Localization
Required
Step Num ber
Setup Step
Step Type
Oracle E-Business Suite
Descriptive Flexfield. 8 Assign accounts to selector code defined in the CLE_F208_SEL_TYPE_COD E value set. Setup Auto Lock Box. Required Cash Management Assign accounts to Selector Code through selector page.
Required
Receivables
Define Transmission Format as per step number 10 below. Define Transaction Code, Transaction Code defined in Transaction Code from should have same values as defined in the CLE_F208_SEL_COD E value set. Define additional information for each Transaction Code.
10
Define Transaction Code
Required
Cash Management
11
Define additional Information in Transaction Code
Required
Cash Management
Setup Steps
1. Setting up the Profile Option ValuesFor Bank Transfers. The profile options mentioned below need to be setup. Responsibility: System Administrator Navigation Path: Profile->System->Enter the Profile value->Click 'Find' button CLE: Selector Payment Method Default value for the Profile option is blank. This profile displays all of the payment terms, which are defined in Payables module. User needs to select a payment term for invoice, which is created by selector program. CLE: Freeze Bank Statement
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Default value for the profile option is 'Yes' This profile option determines, whether the user will be able to unfreeze the bank statement after selector program is run or not. There are 2 values for this profile option: 'Yes' and 'No' 1. If 'Yes' is the attached user profile option, then the user will be able to make changes to the bank statement after the CLE: Selector Reconciliation program has been run successfully. 2. If 'No' is the attached user profile option, then the user cannot make changes to the bank statement after the CLE: Selector Reconciliation program has been run successfully. CLE: File Upload Path Default value for the Profile option is blank. Server path where the file is stored should be specified in this profile option. JG: Territory Default value for the profile option is 'Poland' at responsibility level. This profile option is used for getting the values in the Localization Descriptive Flexfield, which is used for the bank accounts. CLE: Selector Payment Type Default value for this Profile Option is blank. This Profile option displays all of the payment types, which are defined in Payables Module. User needs to select a payment term for invoice, which is created by Selector program CLE: Selector Payment Group Default value for this Profile Option is blank. This Profile option displays all of the payment groups, which are defined in Payables Module. User needs to select a payment term for invoice, which is created by Selector program Setting LDFF Segments Following Flexfields should be setup: A) CLE: Bank Accounts B) CLE: Flexfield Segment Values CLE: Bank Account Enter the following data in the Context Field value sections: Enter the following data in the Context Field value sections:
Code PL
Name Poland
Description Poland Add-on Localization Additional Information
Sr. No.
Segment Prompt SEL_GL_SOU RCE
Window Colum Prompt n Source Docume nt ATTRI BUTE 10
Value Set CLE_F20 8_SEL_G L_SOUR CE CLE_F20 8_SEL_G L_CATE GORY None
Enabled Display ed Yes Yes
Require d Yes
20
30
SEL_GL_CAT EGORY
Categor y Docume nt Docume nt Referen ce
ATTRI BUTE 11
Yes
Yes
Yes
40
SEL_DOC_PR EF
ATTRI BUTE 12
Yes
Yes
Yes
CLE: Flexfield Segment Values

Code PL Name Selector Description Poland Add-on Localization Additional Information
Sr. No.
Segment Prompt Module
Window Colum Prompt n Module ATTRI BUTE 1
Value Set CLE_F20 8_SEL_ MODUL E 30 Characte rs
Require d Yes
10
20
Category_nam e
Categor y_name
ATTRI BUTE 3
Yes
Yes
Yes
5-6
Sr. No.
Segment Prompt Program_Nam e
Window Colum Prompt n Progra m_Nam e ATTRI BUTE 4
Value Set CLE_F20 8_SEL_S UB_PRO G
Require d No
30
1. Define a value for Value set CLE_F208_SEL_CODE Applications: Cash Management Navigation Path: Setup -> Miscellaneous -> Flexfields -> Key -> Values ->CLE_F208_SEL_CODE Values need to be defined in the CLE_F208_SEL_CODE value set for the Selector Code. 2. Attach Values for the Localization Descriptive Flexfield (LDFF) in the value set CLE_F208_SEL_CODE Each value needs to be attached to a module through the Localization Descriptive Flexfield. Each module attached indicates to which module the line in the bank statement will be transferred to modules that can be attached to each value are as follows: 1. ND (General Ledger) 2. ZOB (Payables) 3. NAL (Receivables) 4. ZOB-AUT (Payables Automatic) 5. Tech (Technical) 6. HRMS 7. ZFSS_KZP
3. Define a value for value set CLE_F208_SEL_TYPE_CODE Applications: Cash Management Navigation Path: Setup -> Miscellaneous -> Flexfields -> Key -> Values ->CLE_F208_SEL_TYPE_CODE Values need to be defined in the CLE_F208_SEL_TYPE_CODE value set. An Accounting Code Combination is attached in the Selector page for each value set defined in the value set. 4. Define Internal Banks Responsibility: Use any Cash Management Responsibility Navigation Path: Setup-> Banks
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Refer to the Cash Management or Receivables User Guide for additional information regarding Creating Banks, Bank Branches and Bank Accounts. 5. Assign values for the Bank Account LDFF Applications: Cash Management Navigation Path: Setup->Banks->Bank Accounts Localization Descriptive Flexfields are used to capture information of Journal Source, Journal Category and Document Reference. Provide the "Bank Account" name and click on the 'Go' button in order to query the bank account for which the user needs to enter the LDFF values. Select the context value as the "PL". Enter the Localization Descriptive Flexfield values and save the record. The following values need to be provided in the Localization Descriptive Flexfield: Home Banking System: This is used for the home banking system. Source Document: This value should be provided for the Journal Source. The Selector program uses this value to create journals. Category Document: This value should be provided for the Journal Category. The Selector program uses this value to create journals. Document Reference: The value provided in the field is used as a Prefix for creating Journals, AP Invoices and Receipts Numbers.
6. Attach an account to the values defined in the value set CLE_F208_SEL_TYPE_CODE A new page 'CLE: Selector for Accounts for Posting' is added where an accounting code combination needs to be attached to each Selector type code, which are defined in the CLE_F208_SEL_TYPE_CODE value set. This is available on the Bank Account Definition page. (Navigation: General Controls -> CLE: Selector Button). CLE: Selector for Accounts for Posting
1.
"Selector Type" field displays values from the value set CLE_F208_SEL_TYPE_CODE. A combination of the Selector Type and the Selector Account cannot be deleted or updated after creation (you are able to disable an existing combination of the Selector Type and Selector Account and then create a new combination). At any given point in time there should be only one combination of a Selector Type and Selector Account enabled. If the user is trying to create the next active combination for an existing Selector Type then an error message will be displayed. If a new code combination is to be assigned to the Selector Type, then the existing
2.
3.
4.
code combination needs to be disabled and a new combination is to be assigned.

5.
Combinations of the Selector Type and Selector Account can be uploaded from a CSV file into the E-Business Suite using the Upload Page.
Search Page This page is used to search existing combinations of Selector Type and Selector Account. Information can be searched by 2 methods: You are able to do a "blind search" by clicking on the 'Go' button, which will display all of the combinations of Selector Type and Selector Account. You are able to search for a particular Selector Type by providing a value in the Selector Type and clicking on the 'Go' button.
Create Page This page is used to create new combinations of Selector Type and Selector Account. The required combinations of Selector Type and Selector Account should be provided and click on 'Save'. Selector Type: This is a required field. LOV for this field is based on the CLE_F208_SEL_TYPE_CODE value set. The value in this field cannot be updated or deleted once saved. Selector Account: This is a required field in the form. The value in this field cannot be updated or deleted once saved. If the code combination selected does not exist in the GL code combination, then a new value will be created based on both the security and cross-validation rules. Save Button: The record is saved upon selecting the 'Save' button. Cancel Button: Click on the 'Cancel' button to clear the data and return to the search page.
Upload Page This page is used for uploading the data from a local machine into the E-Business suite. You are able to select the file placed in the local system by using the 'Browse' button. Using Browse button user can select the file, which are placed in the local system. " For example if there is file in D drive, user can select it using the 'Browse' Button". The file will be uploaded into the E-Business Suite once 'Send' has been selected.
Setup Auto Lock Box
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Please refer to AR User Guide for more information. The transmission format needs to be created with the following information:
Name
SEL_CM2AR1 Transmission Selector format for
Description
Transmission records Identifier 1 2 Record type Payment Overflow Payment Description Payment Overflow Payment
Transmission Fields for record type "Payment"

Start End Field type Record Identifier Transmis sion Amount Currency Code Exchange Rate Customer Number Receipt Date Adjustm Completi ent on sign Right Zero Date Time Amount format
Right
Zero
No
Right
Zero
11
Right
Zero
12
14
Right
Zero
15
17
Right
Zero
Start
End
Field type Comment
Adjustm Completi ent on sign Right Zero
Date
Time
Amount format
19
21
DD-MM M-YY
22 25 28 31 34 38 41 44 48
24 27 30 33 36 40 43 46 50
Invoice 1 Invoice 2 Invoice 3 Invoice 4 Invoice 5 Invoice 6 Invoice 7 Invoice 8 Lockbox Number Item Number Payment Number Deposit Date Remittan ce Amount Amount Applied 1 Amount Applied 2
Right Right Right Right Right Right Right Right Right
Zero Zero Zero Zero Zero Zero Zero Zero Zero
52
54
Right
Zero
56
58
Right
Zero
59
62
Right
Zero
DD-MM M-YY No
63
63
Right
Zero
64
65
Right
Zero
No
66
67
Right
Zero
No
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Start
End
Field type Amount Applied 3 Amount Applied 4 Amount Applied 5 Amount Applied 6 Amount Applied 7 Amount Applied 8 Invoice 1 Installme nt Invoice 2 Installme nt Invoice 3 Installme nt Invoice 4 Installme nt Invoice 5 Installme nt Invoice 6 Installme nt
Adjustm Completi ent on sign Right Zero
Date
Time
Amount format No
68
69
70
71
Right
Zero
No
72
73
Right
Zero
No
74
74
Right
Zero
No
75
76
Right
Zero
No
77
78
Right
Zero
No
79
89
Left
Zero
90
91
Left
Zero
92
93
Left
Zero
94
95
Left
Zero
96
97
Left
Zero
98
99
Left
Zero
Start
End
Field type Invoice 7 Installme nt Invoice 8 Installme nt
Adjustm Completi Date ent on sign Left Zero
Time
Amount format
100
101
102
103
Left
Zero
Transmission Fields for record type "Overflow Payment"

Start End Field type Adjust ment Comple Date tion sign Time Amount Overflo format w Indicat or
Record Identifie r Transmi ssion Amount Currenc y Code Exchang e Rate Custom er Number Receipt Date Comme nt Invoice 1
Right
Zero
Right
Zero
No
Right
Zero
11
Right
Zero
12
14
Right
Zero
15
17
Right
Zero
19
21
Right
Zero
DD-MM M-YY
22
24
Right
Zero
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Start
End
Field type
Adjust ment
Comple Date tion sign
Time
Amount Overflo format w Indicat or
25
27
Invoice 2 Invoice 3 Invoice 4 Invoice 5 Invoice 6 Invoice 7 Invoice 8 Lockbox Number Item Number Paymen t Number Deposit Date Remitta nce Amount
Right
Zero
28
30
Right
Zero
31
33
Right
Zero
34
36
Right
Zero
38
40
Right
Zero
41
43
Right
Zero
44
46
Right
Zero
48
50
Right
Zero
52
54
Right
Zero
56
58
Right
Zero
59
62
Right
Zero
DD-MM M-YY No
63
63
Right
Zero
Start
End
Field type
Adjust ment
Time
Amount Overflo format w Indicat or No
64
65
Amount Applied 1 Amount Applied 2 Amount Applied 3 Amount Applied 4 Amount Applied 5 Amount Applied 6 Amount Applied 7 Amount Applied 8 Invoice 1 Installm ent Invoice 2 Installm ent
Right
Zero
66
67
Right
Zero
No
68
69
Right
Zero
No
70
71
Right
Zero
No
72
73
Right
Zero
No
74
74
Right
Zero
No
75
76
Right
Zero
No
77
78
Right
Zero
No
79
89
Left
Zero
90
91
Left
Zero
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Start
End
Field type
Adjust ment
Time
Amount Overflo format w Indicat or
92
93
Invoice 3 Installm ent Invoice 4 Installm ent Invoice 5 Installm ent Invoice 6 Installm ent Invoice 7 Installm ent Invoice 8 Installm ent Overflo w Sequenc e Overflo w Indicato r
Left
Zero
94
95
Left
Zero
96
97
Left
Zero
98
99
Left
Zero
100
101
Left
Zero
102
103
Left
Zero
104
105
Right
Zero
106
108
Right
Zero
9. Setup Transaction Code in Cash Management Module
Applications: Cash Management Navigation Path: Setup->Banks->Bank Transaction Code Transaction codes which are setup in the bank transaction code form should be the same as the Selector Codes defined in the CLE_F208_SEL_CODE value set, and for each value in the CLE_F208_SEL_CODE value set, the relevant module should be attached accordingly. The action to be taken for each transaction will be according to the module attached. 10. Define additional information in the Transaction Code Navigation Path: Setup->Banks->Bank Transaction Code-> Tools from Toolbar -> CLE: Additional Transaction Codes Accounting combinations need to be provided in the CLE: Selector Transaction Code form, Selector Reconciliation program will use these values to create Journal entries. Values which are defined in the CLE: Selector page will be visible in the List of Values in the CLE: Selector Transaction Code form. The List of Values (LOV) will also display 2 more values being 'USER ACCOUNT' and 'NO VALUE'. The User Account value will be used when a code combination is to be attached in a bank statement and the value has not been defined in the CLE: Selector Page. 'No Value' will be used when the user does not want to attach any code combination value for the transaction.
User Procedure
Procedure is as follows:
1.
Enter Bank Statements in the Cash Management module and provide a Transaction Code. Provide additional information in the CLE form based on the module attached to the Transaction Code. Run the CLE: Selector Reconciliation program If there are any errors as per the CLE: Correctness Verification Report, resolve the reported errors and run the program again.
2.
3. 4.
Enter Bank Statement in Cash Management and provide Transaction Code Enter a bank statement in Cash Management as per the Oracle standard procedure. You need to provide the Transaction Code related to the Transaction Type when defining a
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bank statement. This is an essential step, as Selector will perform the required actions based on the specified Transaction Code setup. Navigation Path: Bank Statement -> Bank Statement Reconciliation Provide additional information Additional information needs to be provided based on the module, which is attached to the Transaction Code. There are 3 additional forms attached where additional information can be provided. The additional forms are:
1. 2. 3.
CLE: Accounts Distribution CLE: Supplier Form CLE: Receipts Information
Navigation Path: Cash Management -> Bank Statements -> Bank Statement and Reconciliation Query or enter a bank statement and click on the 'Action' Menu.
CLE: Account Distribution Required information such as the Operating Unit and Account Code Combination needs to be provided in this form, the CLE: Selector Reconciliation Program will create the journal entry in the General Ledger based on the entered information. All of the fields in this form will be read-only once the journal has been created by the Selector program.
Additional values need to be entered in this form if the following conditions have been satisfied:
1. 2.
A value should be defined in the CLE_F208_SEL_CODE value set. The 'User Account' value should be populated in the CLE: Selector Transaction Code form, which is attached to Transaction Code form.
Operating Unit: LOV will display all of the Operating Units, which are attached to the bank. Account Dist: Valid account combinations can be entered in this field. Save Button: Selecting this button saves the record. CLE: Supplier Form Required information such as the Operating Unit, Supplier Name and Supplier Site need to be provided in this form, the CLE: Selector Reconciliation program will create the invoice in the Payables module based on this information. All of the fields will be read-only once the invoice has been created by the Selector program. Additional values need to be entered in this form if the following conditions have been met: 1. A value should be defined in the CLE_F208_SEL_CODE value set. 2. The 'Payables' value should be selected in the Localization Flexfield for the CLE_F208_SEL_CODE value set. A value should be populated in the Payable Distribution account segment in the CLE: Selector Transaction Code window.
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Operating Unit: LOV displays all of the Operating Units, to which user has access. Supplier Name: Displays all of the suppliers defined in the selected operating units. Supplier Site: Displays the sites of the selected suppliers. Save Button: Saves the record. Selecting this button saves the record.
CLE: Receipt Information Form Required information such as Operating Unit, Customer, Location, Invoice, Pay Amount Currency and Allocation Amount need to be provided in this form. Information stored in this form is used to create receipts in AR through auto lock box program. All of the fields in this form will be read-only once the receipts have been created by the Selector program. Additional values need to be entered in this form if the following conditions have been met: 1. A value should be defined in the CLE_F208_SEL_CODE value set. 2. The module selected should be 'Receivable' for the value selected in the Localization Flexfield value set.
Operating Unit: LOV displays all of the Operating Units, to which user has access. Customer: Displays all of the customers for the selected Operating Unit. Location: Displays all of the sites of customer selected in the field Customer. Invoice: Displays all of the due invoices for the selected customer. Payment Amount: This field displays the invoice amount. This is not an updatable field when an invoice is selected. Currency (Curr): This field displays the invoice currency. This is not an updatable field when an invoice is selected. Allocation Amount (Alloc Amount): Amount lock box creates a receipt in this field. This is an updatable field. Currency (Curr): The default value from the statement lines appears in this field and is a non-updateable. Save Button: Selecting this button saves the record.
Run the CLE: Selector Reconciliation Program Run the CLE: Selector Reconciliation Concurrent Program to perform the reconciliation for a bank statement number selected in the Bank Statement Number parameter. Responsibility: Use any Cash Management Responsibility Navigation: Other->Requests->Run->Single Request-> CLE: Selector Reconciliation
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Program Enter following parameters for the program listed above: 1. Bank Account Name -> List of Value displays all bank accounts name for which user has access through MO: Security Profile. 2. Bank statement Number -> List of value displays all of the bank statement, which are not reconciled. This program will trigger other programs, which will perform the process mentioned below: 1. CLE: Correctness Verification Program: This report displays errors in the bank statement, if any. 2. Standard Auto Reconciliation program reconciles lines in the bank statement, which has the 'ZOB-AUT' module specified. 3. Standard Auto Lock Box Program creates receipts for the bank statement, which has the 'NAL' module specified. 4. Standard AP Invoice Import Program creates Invoice for the bank statement, which has the 'ZOB' module specified. 5. Standard GL Interface Program creates Journals for the bank statement lines, which meets the required conditions. CLE: Correctness Verification Program Correctness verification report checks for the data, which is received from the bank statements and validates the data as per the CLE: Selector Reconciliation Program. If the data in the bank statement is not as per the requirement, then the program shows an error message while providing a report to the user and the other request from the set of requests will not be triggered.
Report Heading: Prints heading as 'Selector Correctness Verification Program'. Report Date: Prints date with the time stamp when the report is run. Number of Pages and Total Pages: Prints number of pages of the report in the format of ' 1 of 10'. Statement Number: Prints the Statement Number in Character format. Statement Date: Prints the Date when the bank generated the statement. Bank Branch Name: Prints the Bank Branch name of the bank for which the user has entered bank statement details. Bank Name: Prints the Bank Name for which the user has entered bank statement details. Bank Account Number: Prints the Bank Account Number details. Bank Account Currency: Prints the Currency using which the Bank Account operates.
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Column Headings: Line: Prints the line number of the transaction. Type: Prints the Transaction Type. Code: Prints the Code corresponding to the transaction. Transaction Date: Prints the Transaction Date attached to the transaction. Amount: Prints the transaction amount. Currency: Prints the Currency in which the transaction was made. Exchange Date: Prints the Exchange Date of currency conversion. Exchange Type: Prints the Exchange Type used for currency conversion. Rate: Prints the Rate at which the currency was converted. Error Code: Prints the Error Code that the transaction has encountered while getting processed. Error Description: Prints the corresponding Description of the Error Code that the transaction has encountered while processing.
Validation 'Code' field in Bank Statement lines form, is blank. Value provided in the 'Code' is not defined in the 'CLE_F208_SEL_CODE' value set or the value is Error Code SEL 001 Message ' Transaction Code field in the Bank Statement lines form should not be blank'.
SEL002
'Transaction Code should be defined or should be enabled in the 'CLE_F208_SEL_CODE' value set.
Validation not enabled. Value Defined in the 'CLE_F208_SEL_CODE' value set has not attached module code in the Localization Descriptive Flexfield of the value set. Field Currency in the Bank Statement Header is blank. Currency Code mentioned in the Bank Statement Header is different from Bank Currency, if bank is not multi currency enabled. Currency mentioned in the Bank Statement is foreign currency and exchange rate in not entered. Payable Payment Number is not provided. Segment 'Payable Distribution account' on the Localization Descriptive Flexfield of Bank Transaction Code has value but Employee/Supplier information is not provided in the custom form. 'Segment on the Bank Transaction Code has 'User account' value, but value is not provided'.
Error Code
Message
SEL003
'Module should be attached to each code in the 'CLE_F208_SEL_CODE' value set. Select appropriate value and tools and provide values in Localization Descriptive Flexfield'.
SEL004
'Currency field in the Bank Statement Header Code Form should not be blank'. 'Currency Code provided in the Bank Statement Header Code should be Bank Currency'.
SEL005
SEL006
'Exchange Rate is not entered in Bank Statement Line Code'.
SEL007
'Line does not have Payable Payment Number'. 'Supplier information is not provided'.
SEL010
SEL011
'Additional information required on Transaction Code is not provided. Please navigate to Transaction Code window and provide required information.
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Validation 'Receipt line and customer information are not provided'.
Error Code SEL012
Message 'Please provide customer information in CLE: Selector Receipts Information form 'Additional information required on Transaction Code is not provided. Please navigate to Statement->Bank Statement and Reconciliation->Query Bank Statement->Tools-> CLE: Selector Receipts Form' and provide required information'.
If GL period is closed when running Selector program. If AP period is closed when running Selector program. If AR period is closed when running Selector program. If CLE: Selector Payment Method profile option has no value. If Bank Statement line has technical code attached. When Currency code is not selected in Bank Statement Lines When an accounting segment values selected is marked as Parent value If Concurrent Program is not attached to the code which is defined as HRMS code
SEL013
'Please open the GL period for the period, Selector program is run'.
SEL014
Please open the AP period for the period, Selector program is run.
SEL015
Please open the AR period for the period Selector program is run.
SEL016
'CLE: Selector Payment Method' profile option is blank. Please provide value in the profile option. 'Transaction Code has TECH Module, enter 'Transaction code' non-technical module. Currency Code in the bank statement line should be bank currency
SEL017
SEL018
SEL019
This Code Combination has summary flag as 'YES' .Please enter code combination for which summary flag is 'NO' No concurrent program is attached to the HRMS transaction code
SEL020
Validation If Concurrent Program is not attached to the code which is defined as ZFSS_KZP code If Profile option "CLE: Selector Payment Group" has no value If Profile option "CLE: Selector Payment Type" has no value If the profile option " Sequential Numbering" is set to "Not Used" or NULL for Cash Management responsibility/User and " Document Category" is assigned to an AP code If the profile option " Sequential Numbering" is set to "Partially Used" or " Always Used" for Cash Management responsibility/User and " Document Category" is not assigned to an AP code
Error Code SEL021
Message No concurrent program is attached to the ZFSS transaction code
SEL022
Profile option 'CLE: Selector Payment Group' is blank, please provide value in the profile option Profile option 'CLE: Selector Payment Type' is blank, please provide value in the profile option Document Category is set to this AP code. Please remove the Document Category.
SEL023
SEL024
SEL025
Document Category is not set to this AP code. Please define the Document Category.
Uploading Selector Code through Program The CLE: Selector Import Concurrent Program uploads a combination of Selector Code and Selector Type through a CSV file into the E-Business Suite. The CLE: Selector Import Program can be submitted from the CLE: Selector Upload page and also from SRS. While submitting the program from SRS, user needs to FTP the data file to the file path as defined in the CLE: File Upload Path profile option before running the request. Responsibility: Use any Cash Management Responsibility Navigation: Other->Requests->Run->Single Request-> CLE: Selector Import Program Enter following parameters for the program listed above Data File Name: Enter a data file name, which is already uploaded in the E-Business Suite.
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This program performs the following validations:

Validations Type: E=Error W=Warnin g E Message
If the Upload Path has not been provided in the 'CLE: File Upload Path' profile option If the Value Selector Code provided in the data file is not defined in the CLE_F208_SEL_TYPE_COD E Value Set If a combination of the Selector Type and the Selector Account provided in the data file already exists in the CLE_F208_CE_SELECTOR table
'Provide File Upload path in the 'CLE: File Upload Path' profile option.
'Value Selector code is not defined in the value set CLE_F208_SEL_TYPE_CODE'.
'Validation will be done and program will list all of the records which are existing in the E-Business suite and will print the same in the Log file' For Example, if there is an existing combination of Bank Account and 01-000-1110-0000-000 in E-Business Suite, if user is trying to upload same data into the system again through Data File, program shows this combination in the log file.
If an account is attached to the Selector Type and the combination is enabled, and a user is trying to create a new combination with a data file When a user is trying to create data which is not supported as per the cross validation rules for an account flexfield If data has not been provided for all accounting segments in the data file.
' Combination of Selector Code and Selector Account already exists'.
'Accounting Code Combination provided is not correct. Please check cross validation rules'.
'Provide all of the required accounting segments'. For example, if accounting segments has 5 segments and user provides data only for 4 segments, then program will error out.
Validations
Type: E=Error W=Warnin g E
Message
If the incorrect combination of Bank Name, Bank Branch Name and Bank Account has been provided. If the bank has not been setup for the operating unit provided in the data file. Check for the length of accounting segments, which are provided in the data file. When the program is being submitted through SRS and the data file name provided does not exist in the E-Business Suite.
'Provide correct Bank information'.
'Setup Bank for the operating unit provided'.
'Length of segments exceeds the value as per Key Flexfield (KFF) definition'.
'Data File provided doesn't exist'.
Processing when the CLE: Selector Upload page is used 1. Prepare a Data File in a CVS format file, which can be either a TXT file or a XLS file. 2. Comma should be used as a separator between 2 values. 3. Navigate to the CLE: Selector Upload page. 4. Select the file using the 'Browse' button and select the 'Send' button. 5. The CLE: Selector Import program concurrent program and the CLE: Selector Data Loader Program should be triggered which will perform the required validations and create data for the Selector Code and the Selector Account. 6. All of the error messages will be displayed when the 'View Output' button on the 'CLE: Selector Import Program' is selected. Process when the CLE: Selector Import Program is run through SRS 1. The data file needs to be stored in the path provided in the CLE: File Upload Path profile option through a File Transfer Protocol (FTP). 2. Navigate to SRS and select the CLE: Selector Import Program and provide the file name in the ' Data File Name' parameter. 3. The program will perform the required validations and create data for the Selector Code and the Selector Account. 4. All of the error messages are displayed when the 'View Output' button is selected on
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the 'CLE: Selector Import Program'. Data File The data file should be provided in the following format Line Number, Operating Unit, Bank Branch, Bank Account, Selector code, Segment1, Segment2, Segment30
Note: When providing data for an accounting segment user needs to
provide data for the required segment and for the rest of the segments should be left blank. For example, if the Accounting Structure has 5 segments then the value for 5 segments should be provided and a comma should be used as a separator for the remaining 25 segments.
Logic for Journal Number Generation 1. GL batch name is created automatically according to the following key: WB KKKKKKKKKK N, Where: WB Value attached for prefix segment at bank account Localization Descriptive Flexfield. KKKKKKKKKK Bank Account Number (Short Account Number is considered. If it NULL then it takes the Last 10 digits of the Account Number. If the account number is less than 10 digits then it takes the complete Account Number) N Bank Statement Number 2. GL Journal Name will be created automatically according to the following key: WB KKKKKKKKKK N Where: WB Value attached for prefix segment at bank account Localization Descriptive Flexfield KKKKKKKKKK Bank Account Number (Short Account Number is considered. If it NULL then it takes the Last 10 digits of the Account Number. If the account number is less than 10 digits then it takes the complete Account Number) N Bank Statement Number Logic for Invoice Number Generation 1. Invoice batch name will be created automatically according to the following key: WB KKKKKKKKK N[#ID] Where: WB Value attached for prefix segment at bank account Localization Descriptive Flexfield KKKKKKKKK Bank Account Number (Short Account Number is considered. If it
NULL then it takes the Last 9 digits of the Account Number. If the Account Number is less than 10 digits then it takes the complete Account Number) N Bank Statement Header Number ID bank statement ID 2. Invoice number will be created automatically according to the following key: WB KKKKKKKKK N L[#ID] Where: WB Value attached for prefix segment at bank account Localization Descriptive Flexfield KKKKKKKKK Bank Account Number (Short Account Number is considered. If it NULL then it takes the Last 9 digits of the Account Number. If the account number is less than 10 digits then it takes the complete Account Number) N Bank Statement Number L Bank Statement Line Number ID Bank Statement Line ID Logic for Receipt Number Generation Receipt number is generated using the following logic: Receipt number = Prefix / Bank Statement/ Bank Statement Line Number. The total size of the field is 30 and it is derived based on the following method: The first 2 digits are Prefix stored at account Localization Descriptive Flexfield. The size of statement number is selected based on the line number. If line number has more characters, then number of characters selected from statement number will be reduced for generating receipt number. The examples are given below: For example, if the Statement Number is 123456789012345678901234567890 and the Line Number is 100, then the Selector program will create the receipt number as WB12345678901234567890123/100 where WB is Prefix. For example, if the Statement Number is 123456789012345678901234 and the Line Number is 23456, then the Selector program will create the receipt number as WB123456789012345678901/23456 where WB is Prefix.
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6
CLE: OT Document Report
Overview
The CLE: OT Document Report prints an asset register report in a specified format along with additional information defined for the Descriptive Flexfield. This report is used as a receipt confirming that a fixed asset has been accepted to be used. It usually needs to be signed by the initial user of an asset and / or a person responsible for the asset. If the user signs this document, it is used to confirm that the asset is capitalized.
6-1
Layout
Setup
Step 1: Optional Setup: Descriptive Flexfield at the Asset Category is to be set for capturing all of the additional information that the user wants to print on the report based on requirements. The user can setup the Descriptive Flexfield from the below mentioned navigation path: Setup-> Financials-> Flexfields-> Descriptive-> Segments. Click on the Find icon and search for the following Descriptive Flexfield: Application: Assets Title: Assets Category Now select the desired "Context Field Value" and enable the Descriptive Flexfield.
Transactions Processing
CLE:OT Document prints data of all of the assets, which are selected in the parameters while running the report.
How to Launch the Report

This report can be submitted from Standard Request Submission (SRS).
6-2
Report Parameters
This report can be submitted from Standard Request Submission (SRS). The report "CLE: OT Document Report" adheres to the following parameters for successful completion and printing of required output.
Parameter Asset Book Required Yes Default Value Null LOV This parameter lists all of the Asset Books, which are assigned to the responsibility (FA: Security Profile). This parameter displays all of the Asset Numbers from the Asset Book, which is selected in the Asset Book Parameter. This parameter displays all of the Asset Numbers from the Asset Book, which is selected in the Asset Book Parameter. This parameter displays all of the closed periods and the current open period.
Asset Number From
No
Null
Asset Number To
No
Null
Period
No
Null
Report Headings
Report Heading: Prints the heading 'OT Document'. Enterprise Name: Prints the name of the enterprise.
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Report Date: Prints the date with the time stamp when the report is run. Name of the User running the report: Prints the name of the user running the report. Number of Pages and Total Pages: Prints number of pages of the report in the format of ' 1 of 10'. Asset Number: Prints the asset number for which the details are captured in the report. Asset Description: Prints the asset description. Tag Number: Prints the tag number of the asset. Serial Number: Prints the serial number of the asset. Manufacturer: Prints the name of the manufacturer of the asset. Model: Prints the model of the asset. Units: Prints the units held for the asset. Asset Category and its description: Prints asset category and its description.
Column Headings
Prints the column headings for the following three sections: 1) Source Lines 2) Assignments Section 3) Additional Information 1) Source Lines: Prints the following information from source lines: Invoice Number: Prints the Invoice Number, which is attached to this asset. If no invoice information is available, then this field will be blank.
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Line Number: Prints the Line Number of the invoice, which is attached to this asset. If no invoice information is available, then this field will be blank. Description: Prints the Description of the invoice, which is attached to this asset. If no invoice information is available, then this field will be blank. Supplier number: Prints the Supplier Number of the invoice, which is attached to this asset. If no invoice information is available, then this field will be blank. Supplier name: Prints the Supplier Name of the invoice, which is attached to this asset. If no invoice information is available, then this field will be blank. Purchase Order number: Prints the Purchase Order Number of the invoice, which is attached to this asset. If no invoice information is available, then this field will be blank. Date Placed in Service: Prints the Date Placed in Service of the asset. Prorate Convention: Prints the Prorate Convention of the asset. Depreciate - Depreciate flag value: Prints the Depreciate- Flag of the asset. Amortization Start Date: Prints the Amortization Start Date of the asset. Depreciation Method: Prints the Depreciation Method followed for the asset. Life: Yrs: Prints the Life of the asset in years. Rate %: Prints the Depreciation Percentage. Cost: Prints the Cost of the asset. Net Book Value: Prints the Net Book Value of the asset. Accumulated Depreciation: Prints the Accumulated Depreciation of the asset. Year To Date Depreciation:
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Prints the Year to Date Depreciation of the asset. 2) Assignment section: Prints the following information in regard to the assignment of the assets: Expense Account: Prints the Expense Account of the asset. Location: Prints the Location of the asset. Employee-No: Prints the Employee Number of the employee to whom the asset is assigned. Employee-name: Prints the Employee-name of the employee to whom asset is assigned. Units: Prints the number of Units held for the asset. 3) Additional Information: Prints the additional data as entered by user in the Descriptive Flexfield used to capture the additional information.
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7
CLE: PT Document Report
Overview
The CLE: PT Document report prints an asset transfer report in a specified format along with the additional information defined for the Descriptive Flexfield. This report is used as a receipt confirming that a fixed asset has been transferred from one location to another location, or from one user to another user. This document shows detail information of depreciation of the asset, which is transferred and usually it has to be signed by a new user of the department.
7-1
Layout
Setup
Step 1: Optional Setup: Descriptive Flexfield at the Asset Category should be set for capturing all of the additional information that the user wants to print on the report. The user can setup the Descriptive Flexfield from the following navigation path: Setup-> Financials->Flexfields-> Descriptive-> Segments. Click on the Find icon and search for the following Descriptive Flexfield: Application: Assets Title: Assets Category Now select the required "Context Field Value" and enable the Descriptive Flexfield.
CLE: PT Document prints data of all of the assets, which are selected in the parameters while running the report.
7-2

Report Parameters
The report "CLE: PT Document Report" adheres to the following parameters for successful completion and printing of required output.
Parameter Book Type Required Yes Default Value Nul LOV This parameter displays all of the Asset Books, which are assigned to the responsibility. This parameter displays all of the Periods, which are closed, and the current open period. This parameter displays list of all Transaction ID's, which are registered for a book and period and selected in the parameters.
Period
Yes
Nul
Transfer Transaction ID
Yes
Nul
Report Headings
Report Heading: Prints the heading 'PT Document'. Enterprise Name: Prints the name of the Enterprise. Report Date: Prints the date with the time stamp when the report is run. Name of the User Running the Report:
7-3
Prints the name of the user running the report. Number of Pages and Total Pages: Prints the number of pages of the report in the format of '1 of 10'. Period from Report Parameter: Prints the period for which the report has been run. Book Type Code: Prints the 'Asset Book', which is selected in the parameter 'Asset Book'. Asset Number: Prints the asset number for which the report is run. Asset Description: Prints the Description of the asset. Tag Number: Prints the Tag Number of the asset. Serial Number: Prints the Serial Number of the asset. Manufacturer: Prints the name of the Manufacturer of the asset. Model: Prints the Model of the asset. Units: Prints the number of the Units held for the asset. Asset Category and its description: Prints the asset Category and description of the asset.
Column Headings
Prints the column headings for the following four sections: 1) Transfer General Data Section 2) Detail Information About Asset 3) Additional Data Section 4) Transfer Detail Data 1) Transfer General Data Section: Prints the following information on the report: Transfer ID:
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Prints the Transfer ID, which is selected as a parameter in the 'Transfer ID'. Transfer Comment: Prints the Transfer Comments of the Transfer ID that is selected as a parameter in the 'Transfer ID'. Effective Transfer Date: Prints the Effective Date of the Transfer ID selected as a parameter in the 'Transfer ID'. 2) Detail Information About Asset: Prints the following information on the report: Date Placed in Service: Prints the date the asset was placed in service. Cost: Prints the Cost of the asset. Accumulated Depreciation: Prints the Accumulated Depreciation of the asset. Year To Date Depreciation: Prints the Year to Date Depreciation of the asset. Net Book Value: Prints the Net Book Value of the asset. Note: The selected period is open and depreciation has not been run for this period, then the report will display financial data of the previous periods. Data for the current period will be displayed correctly only if depreciation is run. 3) Additional Information: Prints the additional data as entered by the user in the Descriptive Flexfield used to capture additional information. 4) Transfer Detail Data: Prints the following information in the Transfer Detail section: From/ To: Prints the information of the previous or current distribution. Units: Prints the number of Units, which are transferred. Expenses Account: Prints the Expenses Account or Depreciation Account. Location: Prints the Location of the asset. Employee Number: Prints the Employee Number of the employee who was previously using the asset and the Employee Number of the employee currently using the asset. Employee- Name:
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Prints the name of the employee who was previously using the asset and the name of the employee are currently using the asset. Note: The Footer is shown only on the last page of the report. It contains a field for acceptance signatures with the label 'Signature'.
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8
CLE: LT Document Report
Overview
The CLE: LT Document report prints an asset retirement report in a specified format along with additional information defined for the Descriptive Flexfield. This report is used as a receipt-confirming document that a fixed asset has been retired. This document shows detailed information of depreciation of the asset, which is retired, and it usually has to be signed by user who is responsible for the retirement of the asset or the last owner of the asset.
8-1
Layout
Setup
Step 1: Optional Setup: Descriptive Flexfield at the Asset Category is to be set for capturing all of the additional information that the user wants to print on the report. The user can setup the Descriptive Flexfield from the below mentioned navigation path: Setup-> Financials-> Flexfields-> Descriptive-> Segments. Click on the Find icon and search for the following Descriptive Flexfield: Application: Assets Title: Assets Category Now select the required "Context Field Value" and enable the Descriptive Flexfield.
The CLE: LT Document prints data of all of the assets, which are selected in the parameters while running the report.
8-2

Report Parameters
The report "CLE: OT Document Report" adheres to the following parameters for successful completion and printing of the required output.
Parameter Book type Required Y Default Value N/A LOV This List of Values displays all of the Asset Books, which are assigned to the responsibility FA: SECURITY PROFILE. This List of Values displays all of the closed periods and the current open period. This List of Values displays all of the closed periods and current open period. This List of Values displays all of the values from Retirement Quick Codes. This List of Values displays values of all of the assets, which are retired and reinstated.
Period From
N/A
Period To
N/A
Retirement Type
N/A
Asset No
N/A
Note: Retirement Transaction from current open period is available
only after running the program: Calculate Gain/Loss program.
8-3
Report Headings
Report Heading: Prints the heading 'LT Document'. Enterprise Name: Prints the name of the Enterprise. Report Date: Prints the date with the time stamp when the report is run. Number of Pages and Total Pages: Prints the number of pages of the report in the format of '1 of 10'. Book Type Code: Prints the 'Asset book', which is selected in the parameter 'Asset Book'. Asset Number: Prints the Asset Number for which the report has been run. Asset Description: Prints the Description of the asset. Tag Number: Prints the Tag Number of the asset. Serial Number: Prints the Serial Number of the asset. Manufacturer: Prints the name of the Manufacturer of the asset. Model: Prints the Model of the asset. Units: Prints the number of Units held for the asset. Asset Category and its Description: Prints the Asset Category and Description of the asset.
Column Headings
Prints the column headings for the following four sections. 1) Retirement Transaction Data Section. 2) Financial Data Section. 3) Assignment Section.
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4) Additional Data Section. 1) Retirement Transaction Data Section: Prints the following information on the report: Retirement Type: Prints the Retirement Type from the Retirement Quick Codes. Retirement Comment: Prints the Retirement Comments of the Retirement Type. Effective Retirement Date: Prints the Effective Date of the Retirement for the asset selected. 2) Financial Data Section: Prints the Financial Details of a Retired Asset as recorded in a depreciation book. The details are: Date Placed in Service: Prints the Date Placed in Service of the asset. Retired Cost: Prints the Cost of the asset, which is retired. Retired Accumulated Depreciation: Prints the Accumulated Depreciation of the retired asset after running the Calculate Gain and Loss program. Retired Year To Date Depreciation: Prints the Year to Date Depreciation of the retired asset after running the calculate gain and loss program. Retired Net Book Value: Prints the Net Book Value of the retired asset. 3) Assignment Section: Prints the Assignments information of the retired asset. The following information gets printed: Expenses Account: Prints the Expense Account of the Asset, which is retired. Location: Prints the Location of the asset, which is retired. Employee Number: Prints the Number of the Employee to whom the retired asset was assigned. Employee Name: Prints the employee name of the employee to whom the retired asset was assigned. Units: Prints the number of Retired Units. 4) Additional Data Section: Prints the additional information as entered by the user in the Descriptive Flexfield to capture additional information.
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Data displayed in this section depends on the number of attributes, which are enabled by the user. The segment will be printed only if there is data in the attributes. Footer: The Footer is shown only on the last page of the report. It contains a field for acceptance signatures with the label 'Signature'.
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9
CLE: Prorate Convention for Amortized Adjustments
Overview
The CLE: Prorate Convention for Amortized Adjustment program is used to calculate depreciation based on the asset value that has been arrived at, after the asset is adjusted. The depreciation will get calculated based on Prorate Convention for adjustment rules in every depreciation book (Corporate or Tax books). The depreciation will be calculated according to Polish Accounting and Tax Law after registering Asset Adjustment in the Asset Book using the following standard transactions: Manual cost adjustment. Cost adjustment based on lines uploaded into FA Mass Addition. Cost adjustment based on cost lines transferred from one asset to another.
If this program is run more than once for the same month, then the last run program information will be taken to calculate depreciation and update it.
Setup
Not Applicable
The report provides output based on the following assumptions: Depreciation method used is STL, Flat Rate, or Polish Declining Method. A new rule for prorate convention supports amortized cost adjustment transactions registered as current transactions, or as backdated transactions.
CLE: Prorate Convention for Amortized Adjustments 9-1
Profile Option: Set the Profile Option FA: Enable Depreciation Override to Yes. If this program is run more than once for the same month, then the last run program information will be taken to calculate depreciation The prorate convention should be FOLLOWING MONTH CONVENTION only. The check box in convention form 'Depreciate When Placed in Service' needs to be unchecked for the convention to be FOLLOWING MONTH CONVENTION
The request sets that get triggered after running the report are created in order to accommodate the programs CLE: Prorate Convention for Amortized Adjustment and CLE: Insert row for amortized adjustments, which are created for this solution. CLE: Prorate Convention for Amortized Adjustment program is triggered after Calculate Gain or Loss program is completed for all of the above request sets. CLE: Insert Row for Amortized Adjustments program will be triggered after the program Processing Pending Transaction request is completed in the request set. This program will process only assets with STL Method and having an amortized adjustment. This program will be triggered only when the CLOSE period check box is ticked for the above request sets. CLE Prorate Convention for Amortized adjustment program will not process the below Back dated amortization adjustment transactions for STL Method of Depreciation: Date prior to Change in life transaction, Date prior to Change in Rate transaction, Date prior to Unplanned depreciation transaction, Date Prior to Migration of Asset in Fixed assets Module,
Amortized adjustment and Full retirement of an asset in the same period.

A new form has been introduced to accommodate CLE: Depreciation Run for Poland Request Set. The Depreciation Request Set opens up with a new Depreciation Submission form with the same parameters as the Standard Depreciation Run. The user needs to give the required parameters to run the report in the following navigation: Assets Vision Poland-> CLE: Depreciation Run for Poland.
Concurrent Program Parameters

To run the Concurrent Program, login into Oracle E-Business Suite navigate to required
9-2
responsibility and run the program. CLE: Depreciation Run for Poland >> Enter the Parameters and Submit the Request.
Parameter Asset Book Name Required Yes Default Value Blank LOV All asset books available for the responsibility through which, the program is being accessed. The List of Values has the period that is currently open. This is an optional parameter.This is a check box with Yes /No option.
Period
Yes
Blank
Close Period
No
Null
Note: The log file for the report contains information with regards to all assets for which depreciation is calculated and updated in Depreciation Override form using CLE: Prorate Convention for Amortized Adjustments program. The log file has information regarding assets processed and assets are not processed due to the following four reasons: Back dated Amortization adjustment transaction date prior to Change in Life Transaction Back dated Amortization adjustment transaction date prior to Change in Rate Transaction Back dated Amortization Adjustment Transaction date prior to Unplanned Depreciation Transaction Back dated Amortization Adjustment Transaction date prior to Migration of Asset in FA
CLE: Prorate Convention for Amortized Adjustments 9-3
10
CLE: Fixed Asset Register Report
Overview
The CLE: Fixed Assets Register report prints an asset register report in a specified format. This report is a source document, which presents a listing of assets according to a current or historical status as recorded in a chosen depreciation book, at the end of a chosen period, and subject to other selection and grouping criteria. Data is grouped and totaled by Balancing Segment and then optionally by Cost Center and / or Minor Category Segment according to the Group By parameter value. If an asset has or had more than one assignment and belongs to more than one grouping (by Balancing Segment or Cost Center), then it is shown in each of those groups. Financial amounts are apportioned to each of groupings according to the respective assignment's shares.
CLE: Fixed Asset Register Report 10-1
Layout
Setup
Not Applicable.
CLE: Fixed Asset Register Report prints data of all of the assets, which are selected in the parameters while running the report.

Report Parameters
The report "CLE: Fixed Asset Register Report" adheres to the following parameters for successful completion and printing of required output.
10-2
Parameter Book
Required Yes
Default Value N/A
LOV This List of Values displays all of the Asset Books, which are assigned to a responsibility (FA: SECURITY PROFILE). This List of Values displays the currency for which depreciation process has been run. This List of Values displays all of the closed periods and Current open period for which depreciation has been run. This List of Values displays all of the balancing segment's values of the General Ledger account to be matched against expense accounts assigned to assets, subject to security rules. This List of Values displays all of the following values:
Currency
Yes
N/A
Period
Yes
N/A
Balancing segment
No
N/A
Group by
Yes
CC
'CC'->Cost Center 'CCMC'->Cost center Minor category. 'MC'->Minor Category 'MCCC'->Minor category cost center.
Allows choosing optional grouping by Cost Center and/or Minor Category segment in a determined order. Sort by Yes A This List of Values displays: 'A', 'T'. Assets are sorted on Asset Number ('A') or Tag Number ('T') in each group. This List of Values displays all of the values for the Major Category segment.
Major Category
No
N/A
Parameter Cost Center
Required No
Default Value N/A
LOV This List of Values displays all of the cost center segment's values for the General Ledger to be matched against expense accounts assigned to assets, subject to security rules.
Report Headings
Enterprise Name: Prints the name of the Enterprise. Report Date: Prints the Date with the time stamp when the report is run. Name of the user running a report: Prints the name of the user who generated the report. Page number and total number of pages: Prints the page number and number of pages of the reporting in the format of '1 of 10'. Report title: Prints the title of the report. Period: Prints the period for which the report is running.
Column Headings
Asset number: Prints the Asset Number. Tag number: Prints the Tag Number of the asset. Asset Description: Prints the Description of the asset. Date Placed in Service: Prints the Date When the Asset was placed in service. Method:
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Prints the depreciation method, which has been used to depreciate the asset. Life or Rate: `Prints the depreciation rate or asset's life, depending on type of the depreciation method used. Asset Cost: Prints the Asset Cost at the end of the period. Depreciation Amount: Prints the Depreciation Expense for the period. Year to date Depreciation: Prints the Year-to-date Depreciation of the asset. Depreciation Reserve: Prints the Depreciation Reserve for the asset until the date the report is run. Net Book Value: Prints the Net Book value at the end of the period. Percent: Prints the asset's share that is reported in the row. It is shown as a percentage.
11
CLE: Asset Sheet Report
Overview
The CLE: Asset Sheet prints a range of assets based on the specified parameters with the Descriptive Flexfield data, financial data, assignments, transactions history and year to date depreciation history. The report prints financial data and transaction history of the main book (e.g. Corporate Book). It is also possible for the YTD depreciation history to cover another book (e.g. Tax Book). The report prints details of all sub-assets, which are attached to complex assets. There is summary available for financial amounts of complex assets. The report also prints data for retired assets.
11-1
Layout
Setup
Step 1: Optional Setup: The Descriptive Flexfield for the Asset Category should be set for capturing all of the additional information that the user wants to print on the report. The user can setup the Descriptive Flexfield from the below mentioned navigation path: Setup-> Financials-> Flexfields-> Descriptive-> Segments. Click on the Find icon and search for the following Descriptive Flexfield:
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Application: Assets Title: Assets Category Now select the desired "Context Field Value" and enable the Descriptive Flexfield
CLE: Fixed Asset Sheet Report prints data of all of the assets, which are selected as parameters while running the report.

Report Parameters
The report "CLE: Asset Sheet Report" adheres to the following parameter for successful completion and printing of required output.
Paramet er Depreciat ion Book Secondar y Depreciat ion Book Required Default Value N/A LOV
This displays all of the asset books, which are attached to the responsibility through FA: Security profile. This will display all of the books, which are related to the asset book, which is selected in the parameter 'Depreciation Book'. For example, if a corporate book is selected in the parameter Asset book, then all tax books, which are related to the corporate book, will be displayed in this List of Values. If tax book is selected, then only the corporate book will be displayed. This displays all of the periods for which depreciation is run for the book selected in the parameter 'Depreciation Book' and default value should be the period with the maximum period counter.
N/A
Reportin g period
Period with maximu m period counter value
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Paramet er Include subcomp onents
Required
Default Value Null
LOV
This displays 2 values: 'Yes' and 'No'. If 'Yes' is selected as a parameter, then an asset sheet report for complex assets will be generated, which report will include data of both parent assets and sub components. If 'No' is selected, then an Asset sheet report for individual assets will be generated, which will include only parent assets.
From location
N/A
This parameter displays all of the values, which are defined in the Location Key Flexfield. When a value is selected for this parameter, assets, which are assigned in the selected location, are printed in the report. This parameter displays all of the values, which are defined in the Location Key Flexfield. When a value is selected for this parameter, assets, which are assigned in the selected location, are printed in the report. This parameter displays all the values, which are defined in the Cost Center segment. When a value is selected for this parameter, assets, which are assigned to a selected Cost Center, are printed in the report. This parameter displays all of the values, which are defined in the Cost Center segment. When a value is selected for this parameter, assets, which are assigned to a selected Cost Center, are printed in the report. This displays all of the values of the assets, which are created in the asset book selected in the 'Depreciation Book' parameter. This displays all of the values of the assets, which are created in the asset book selected in the 'Depreciation Book' parameter. This parameter will display periods for which depreciation is run for the book selected in parameter 'Depreciation Book'. When a value is selected in this parameter, assets, which have date, placed in service for the selected period is printed in the report.
To location
N/A
From Cost Center
N/A
To Cost Center
N/A
From Asset Number To Asset Number
N/A
N/A
Addition period
N/A
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Paramet er Include retired assets
Required
Default Value Null
LOV
This has 2 values: 'Yes' or 'No'. If 'yes' is selected then even retired assets are printed if 'No' is selected then retired assets are not printed.
Report Headings
Report Heading: Prints the heading 'FA Sheet for Asset Number: XXXX'. Enterprise Name: Prints the name of the Enterprise. Report Date: Prints the date with the time stamp when the report is run. Name of the user running a report: Prints the name of the User who generated the report. Number of Pages and Total Pages: Prints the page number and number of pages of the report in the format of '1 of 10'. Depreciation Book: Prints the Book name, which is selected in 'Depreciation Book' parameters. Secondary Depreciation Book: Prints the Secondary Depreciation Book, which is selected in 'Secondary Depreciation Book' parameter. Reporting Period: Prints the reporting period, which is selected in 'Reporting period' parameter. From Location: This attribute will print From Location, which is selected in 'From Location' parameter. To Location: Prints To Location, which is selected in 'To Location' parameter. From Cost Center: Prints the From Cost Center, which is selected in 'From Cost Center' parameter. To Cost Center:
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Prints the To Cost Center, which is selected in 'To Cost Center' parameter. From Asset Number: Prints the From Asset Number which is selected in 'From Asset Number parameter. To Asset Number: Prints the To Asset Number which is selected in 'From Asset Number parameter. Include Subcomponents: Prints the Include subcomponents 'Yes' or 'No'. Include Retired Assets: Prints the Include retired assets 'Yes' or 'No'.
Column Headings
Prints the column headings for the following four sections: 1) Assignment sections 2) Financial details 3) Descriptive data section 4) Additional Data section 5) History of transactions 6) Year to Date Depreciation Account 1) Assignment Sections: Prints the details of the various assignments for expense account, employee, etc. of the asset. Following details are printed: Expense Account: Prints the Expense Account of the asset. Location: Prints the Location where the asset is physically located. Employee-Number: Prints the Employee Number of the employee to whom asset is assigned. Employee-Name: Prints the Employee Name of the employee to whom asset is assigned. Percentage-Units Assigned: Prints the number of Units assigned for a particular employee at a specific location. 2) Financial details: Prints the Financial Details for the depreciation method, prorate convention, etc. of the asset. Following details are printed: Tag Number:
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Prints the Tag Number of the asset. Date Placed in Service: Prints the Date placed in service of the asset. Depreciation method: Prints the Depreciation Method assigned to the asset. Asset Life or Depreciation Rate: Prints the Asset Life or the Depreciation Rate. Prorate Convention: Prints the Prorate Convention of the asset. Initial Cost: Prints the Original Cost of the Asset. Initial Depreciation Reserve: Prints the Initial Depreciation as it was registered when asset is put in service. Current Cost: Prints the asset cost as it was at the end of reporting period. Depreciation Reserve: Prints the accumulated depreciation reserve as it is at the end of reporting period. Net Book Value: Prints the net book value 'Current Cost'-Depreciation Reserve. 3 Descriptive data section: Prints the details of the asset such as category, manufacturer, etc. These attributes are: Description: Prints the Description of the asset. Category: Prints the Category of the asset. Key: Prints the Key Flexfield, which is attached to the asset. Manufacturer: Prints the name of the Manufacturer of the asset. Model Name: This attribute will print Model Name of the Asset. Serial Number:
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Prints the Serial Number of the asset. 4) Additional data section: This section prints the Descriptive Flexfield, which is attached to the Asset Category Descriptive Flexfield. Data displayed in this section will be depending on the number of attributes, which are enabled by the user. The segment will be printed only if there is data in the attributes. 5) History of transactions: This section prints data for all transactions processed against the asset from the Date-Placed-In-Service until the reporting period. The attributes are: Transaction Type: Prints the transaction type, which has been performed on the asset. Comments: Prints the comments attached to transaction type, which have been processed against the asset. Enter Period: Prints the period in which the transaction was entered. Effect Period: Prints the period in which the transaction will be effective. Cost Adjustment from: Prints the old cost of the asset. A value is shown in this field if there are cost adjustments for the asset. Cost Adjustment To: Prints the adjusted cost of the asset. A value is shown in this field if there are cost adjustments to the asset. Units: Prints the percentage of unit change. A value is shown in this field if there has been a change in assignments. GL Account: Prints both the old depreciation account and the new depreciation account. A value is shown in this field if there has been a change of assignments in the depreciation expenses. Location: Prints both the old Location and the new Location. A value will be shown in this field if there has been a change in assignments for the location. 6) Year to Date Depreciation Account: This section prints the details of the depreciation amount for both books of the asset, i.e. corporate and tax. The details printed in this section are: Period:
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Prints number of period based on the defined Reporting Period parameter for that year. For example, if the Reporting Period parameter is selected as Apr-06, then the report will print the 'Period' column with values Jan-06, Feb-06, Mar-06 and Apr-06 Depreciation: Prints the Depreciation charged to the asset for the period. Secondary Book Depreciation: Prints the depreciation charged to the asset in the secondary book for the periods selected in the 'Secondary Book Depreciation' parameter. Difference: Prints the Difference of depreciation charged between the primary book and the secondary book. Layout for Complex assets: When report is printing data for parent assets, the Financial Data section of the report prints total of all the subcomponents of the parent asset. For example, if there is a parent asset (100021) with 3 sub components (100022, 100023, 100024), report prints sum of all three assets under the financial data for the parent asset 100021.
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12
CLE: Depreciation Plan
Overview
The CLE: Depreciation Plan Report provides the additional reporting feature when compared to "Depreciation What-if Analysis" report. The following selection criteria for additional data are added in this report:
1. 2. 3.
Data selection based on Asset Key, Asset Category, Location and Cost Center. Data is shown for Asset Detail Level Layout. Additional totals and subtotals including summaries for Categories and Major Category segments.
Layout
The CLE: Depreciation Plan Report is printed in three formats based on the following parameters. The snapshots of the report mentioned below show the usage: 1) The Layout when the parameters Cost Center Detail Segment and Asset Detail Segment are 'No':
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2) Layout when the parameter Cost Center Detail Segment is 'No' and the parameter Asset Detail Segment is 'Yes':
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3) Layout when the parameter Cost Center Detail Segment is 'Yes' and the parameter Asset Detail Segment is 'No':
Setup
Not applicable.
The CLE: Depreciation Project Plan Report prints data of all of the assets, which are selected in the parameters while running the report.
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Report Parameters
The report "CLE: Depreciation Project Plan Report" adheres to the following parameters for successful completion and printing of required output.
Parameter Required Default Value Book Type Code Period Y N/A LOV
This displays all of the asset books, which are attached to the responsibility through FA: Security Profile. This displays values of the open period and the future open period for the book, which is selected in the parameter Book Type Code. This is a number field where user can enter number of periods for which Depreciation Projection Report is required. User can enter maximum 12 numbers. This has 2 values (Yes/No). If 'Yes' is selected, then data aggregation will be done at Cost Center level. If 'No' is selected, then the data aggregation will be done at Depreciation Expenses Account level only. This has 2 values (Yes/No). If 'Yes' is selected, then data aggregation is done at Asset Details level. If 'No' is selected, then data aggregation is done at Asset level. This displays all of the values of Cost Center Segment, which are attached to the asset book selected in the parameter Book Type Code. This displays all of the values of Cost Center Segment, which are attached to asset book selected in the parameter Book Type Code. This displays all of the values of Category Segment.
Value of Open Period N/A
Number of Periods
Cost Center Details
N/A
Asset Details
N/A
From Cost Center
N/A
To Cost Center
N/A
From Category
N/A
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Parameter Required Default Value To Category From Location To Location From Asset Key To Asset Key N N/A
LOV
This displays all of the values of Category Segment.
N/A
This displays values of Location Key Flexfields.
N/A
This displays values of all of the Location Key Flexfields. This displays values of all of the Asset Key Flexfields.
N/A
N/A
This displays values of all of the Asset Key Flexfields.
Report Headings
Reporting Unit: Prints the company name. Name and Version of Application: Prints the Name and the Version of the application. Date: Prints the date with the time when the report is run. Page Number: Prints the Page Number of the report. Report Name: Prints the title of the report for Cost Center Details and Asset Details: 1. If the parameters 'Cost Center Details and Asset Details are set to No, then title of the report will be 'Depreciation Plan by Depreciation Expense Account and Asset Category'. 2. If the parameter 'Cost Center Details' is set to 'Yes' and the parameter 'Asset Details' is set to 'No', then title of the report will be 'Depreciation Plan by Depreciation Expense Account, Asset Category and Cost Center'. 3. If the parameter 'Cost Center Details' is set to 'No' and the parameter 'Asset Details' is set to 'Yes', then title of the report will be 'Depreciation Plan by Depreciation Expense
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Account and Asset Category, CC and Asset'. Planning Horizon from and to: Prints the Planning Horizon from and to. Planning Horizon from and to: Prints the Planning Horizon from and to. Depreciation Book: Prints the name of the 'Depreciation Book' selected. Form/To Cost Center: Prints the From and the To Cost Center for which the user has run the report. From/To Category: Prints the From and the To Category for which the user has run the report. From/To Location: Prints the From and the To Location for which the user has run the report. From/To Asset Key: Prints the From and the To Asset Key for which the user has run the report.
Column Headings
1) Prints the following columns when the parameter Cost Center Detail is set to 'No' and the parameter Asset Details is set to 'No': Depreciation Expenses Account: Prints the Depreciation Expenses Account for the assets selected. Subsequent periods in planning horizon: Prints each period separately for number of periods for which standard what if analysis is run. Major Category: Prints the major category attached to the asset book for which the report is run. Account: Prints the natural account segment for which reporting is to be done. Major Category Total: Prints the major category total. Total Per Planning Horizon: Prints the total depreciation expense amount as projected for all depreciation periods in projection horizon.
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Note: - Report summary is printed as per natural accounting segment. Reporting total is printed for all of the accounts. 2) Report will print the following columns when the parameter 'Cost center Detail' is set to 'No' and the parameter 'Asset Details' is set to 'Yes': Asset Number: Prints the Asset Number of the asset selected. Tag Number: Prints the Tag Number of the asset selected. Units: Prints the Number of Units held for an asset. Date Placed in Service: Prints the Date Placed in Service of the asset. Depreciation Method: Prints the Depreciation Method used for the asset. Depreciation Rate: Prints the Depreciation Rate used to charge depreciation on the asset. Prorate Convention: Prints the Prorate Convention used for depreciating the asset. Asset Cost: Prints the Asset Cost. Depreciation reserve at the beginning of the Project: Prints the Depreciation Reserve at the Beginning of the Project. Asset Key: Prints the Asset Key of the asset. Description: Prints the Description of the asset. Cost Center: Prints the Cost Center of the asset. Subsequent periods in planning horizon: Prints each period separately for the number of periods for which standard, if analysis runs. Major Category: Prints the Major Category attached to Asset book for which the report has been run.
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Total Per Planning Horizon: Prints the Total depreciation expense amount as projected for all depreciation periods in projection horizon. Note: - Report summary is printed as per the natural accounting segment. Reporting total is printed for all of the accounts. 3) Report prints the following columns when the parameter 'Cost center Detail' is set to 'Yes' and the parameter 'Asset Details' is set to 'No': Major Category: Prints the Major Category attached to asset book for which the report has been run. Subsequent periods in planning horizon: Prints each period separately for number of periods for which standard what if analysis has been run. Cost Center: Prints the Cost Center Segment for the asset. Note: - Report summary is printed as per natural accounting segment. Reporting total is printed for all of the accounts.
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13
CLE: Asset Changes Report
Overview
The CLE: Assets Changes report prints the changes in Asset Cost and Depreciation Reserve in the detailed and the summarized manner for the selected period regarding transactions additions, adjustments, retirements, reclass, transfers, etc. Information is printed based on user's own business analysis requirements i.e., summarized balances reconciliation with the General Ledger Accounts. The report prints details of changes in Asset cost and Depreciations Reserve in the following layouts: 1.Detailed Report: This prints details of changes in each asset cost and depreciation reserve independently and summarized way according to transactions entered for the specified periods. Transactions handled are additions, adjustments, retirements, reclass, transfers, etc. 2.Summarized Report: This prints changes in cost and depreciation reserve in form of summarized way. Report summarizes data based on asset categories for the specified period.
Layout
Summarized Report:
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Detailed Report:
13-2
Setup
Not applicable.
The report adheres to the following rules to print the desired output: 1) This report provides the data of all assets, which are selected in the parameters. 2) Summarization is done based on Group By Asset Category parameter.

This report can be submitted from the Standard Request Submission (SRS).
Report Parameters
The report "CLE: Asset Changes Report" adheres to the following parameters for successful completion and printing of required output.
Parameter Require d Y Default Value N/A LOV
Book Type Code
This displays all of the asset books, which are attached to responsibility through FA: Security Profile. This displays all of the periods, which are closed, or after running depreciation without final close for asset book selected in the parameter Book Type Code. This displays all of the periods, which are closed, or after running depreciation without final close for asset book selected in the parameter Book Type Code.
From period
N/A
To period
N/A
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Parameter
Require d Y
Default Value N/A
LOV
Balancing segment Group by Cat. Segments
This displays all of the balancing segments for the book selected in the parameter Book Type Code. This displays the numbers of segments defined in Category Flexfield. For example, if category is a 4-segment structure, then List of Values will display as 1,2,3,4. This displays 2 values: 'D' 'Detail' 'S' 'Summarized'
Minimu m LOV's value
Layout
'D'
Cost Center
N/A
This displays all of the values of cost center segment attached to the book selected in the parameter Book Type Code. This displays segments of Asset Category Key Flexfield. This displays segments of Asset Category Key Flexfield. This displays segments of Asset Location Key Flexfield. This displays segments of Asset Location Key Flexfield. This displays segments of Asset Key Flexfield. To This displays segments of Asset Key Flexfield. This displays all of the asset numbers for the book selected in the parameter Book Type Code.
From Category
N/A
To Category
N/A
From location
N/A
To location
N/A
From Asset Key Asset Key Asset Number
N N N
N/A N/A N/A
Report Headings
Report Heading:
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Prints the Heading 'Asset Changes Report'. Period: Prints the Period for which the report is run. Name of the user running a report: Prints the Name of the user who has run the report. Report Date: Prints the Date with the time stamp when report is run. Number of pages and total pages: Prints the number of pages of the report in the format of ' 1/3 ' (Current Page/Total Pages). Depreciation Book: Prints the name of the 'Depreciation Book' for which the report has been run by the user. Balancing Segment: Prints the Balancing Segment for which user has run the report. Cost Center: Prints the Cost Center selected by the user. Category From: Prints the From Category combination selected by the user. Category To: Prints the To Category combination selected by the user. Asset Key From: Prints the From Asset Key combination selected by the user. Asset Key To: Prints the To Asset Key combination selected by the user. Asset Number: Prints the Asset Number selected by the user. Layout Type: Prints the Layout Type selected by the user.
Column Headings
Detailed Version of Part I: In this part, the report prints the following information as Column Headings under which it displays changes of values regarding Asset Cost only.
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The column headings are: Name of the Part I of Layout: Prints the heading for layout of Part I. Category: Prints the category name, which is within the range specified in the parameters Category From and Category To. Asset No: Prints the selected Asset Number. Opening Balance: Prints the Beginning Balance of Asset Cost for the specified period. Additions: Prints the value of Asset Changes caused by Additions. Adjustments: Prints the value of Asset Changes caused by Adjustments. Disposals: Prints the value of Retired Asset Cost. Reclass: Prints the value of Asset Changes due to reclassifications transactions. Transfers: Prints the value of Asset Changes due to transfer transactions. Closing Balance: Prints the Ending Balance of Asset Cost for the specified period. Detailed Version of Part II: In this part, all columns are the same as per part I of the Detailed Version, except Adjustments column, which is replaced by the Depreciation, and it displays changes of values of regarding Depreciation Reserve only. The column headings are: Name of the Part II of Layout: Prints the heading for layout of Part II. Category: Prints the category name, which is within the range specified in the parameters Category From and Category To. Asset No: Prints the selected Asset Number. Opening Balance:
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Prints the Beginning Balance of the Depreciation Reserve for the specified period. Additions: Prints the value of Depreciation Reserve caused by Additions. Depreciation: Prints the value of Accumulated Depreciation Reserve for the specified period. Disposals: Prints the value of Retired Depreciation Reserve. Reclass: Prints the value of Asset Changes due to reclassifications transactions. Transfers: Prints the value of Depreciation Reserve due to transfer transactions. Closing Balance: Prints the Ending Balance of the Depreciation Reserve for the specified period. Summary Version of Part I: The Summarized Version report prints the changes in cost and depreciation reserve by categories in a defined time period and all of the headings and columns remain the same as mentioned above except one column for which Cost Center column is printed instead of Asset Number column of Detailed report. These are: Name of the Part I of Layout: Prints the heading for layout of Part I. Category: Prints the category name, which is within the range specified in the parameters Category From and Category To. Name of the Cost Center: Prints the name of the Cost Center selected. Asset No: Prints the selected Asset Number. Opening Balance: Prints the beginning balance of asset cost for the specified period. Additions: Prints the value of asset changes caused by Additions. Adjustments: Prints the value of asset changes caused by Adjustments. Disposals:
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Prints the value of retired asset cost. Reclass: Prints the value of asset changes due to reclassifications transactions. Transfers: Prints the value of asset changes due to transfer transactions. Closing Balance: Prints the ending balance of asset cost for the specified period. Summary Version of Part II: In this part, all columns are the same as per part I of the Summary Version except Adjustments column for which it is replaced by the Depreciation column and it prints the changes of value regarding Depreciation Reserve only. These being: Name of the Part I of Layout: Prints the heading for layout of Part I. Category: Prints the Category Name, which is within the range specified in the parameters Category From and Category To. Name of the Cost Center: Prints the name of the Cost Center selected. Asset Number: Prints the selected Asset Number. Opening Balance: Prints the beginning balance of asset cost for the specified period. Additions: Prints the value of asset changes caused by Additions. Depreciation: Prints the value of accumulated depreciation reserve for the specified period. Disposals: Prints the value of Retired Asset Cost. Reclass: Prints the value of asset changes due to reclassifications transactions. Transfers: Prints the value of asset changes due to transfer transactions. Closing Balance:
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Prints the ending balance of asset cost for the specified period.
13-9
14
CLE: AR Correction Invoice
Overview
The CLE: AR Correction Invoice window allows users to create corrective invoices for existing invoices. A Correction Invoice window in the Receivables module is used to meet this functionality. Key features: This window allows users to create corrective invoices for invoices that are entered in the Receivables module or for invoices imported from outside the system. Invoices created from sales order via auto invoice can be corrected in the Accounts Receivable (AR) the same way as other AR transactions. On the correction invoice form user can enter information, which can be modified. User can modify data in many ways before creating a document, such as price correction, quantity correction, etc. Original invoice can be corrected after issuing corrective invoice. If further correction is required, issuing corrective invoice to previous corrective invoice should be done. A search form is provided at the top of the Corrective Invoice form. This helps in querying the transactions that need to be corrected. Definitions: Class An attribute assigned to a transaction type while defining. The values are Invoice, Credit Memo, Debit Memo, Chargeback, Deposit and Guarantee. This solution works for 'Invoice' Class. An original invoice This is a transaction in the Receivables module that can be corrected in the Corrective Invoice Window. A corrective invoice This is a transaction in the Receivables module, which corrects the following invoices:
14-1
1. Original Invoice 2. Previously corrected invoices An invoice that has been corrected This is a transaction in the Receivables module, which has been corrected by the functionality of the Corrective Invoice form. This transaction has "Number of Corrective Invoice" field. Original invoice or corrective invoice is a corrected invoice. A transaction source for a corrective invoice It is the Transaction Source in Receivables, which has been indicated in the Global Descriptive Flexfield (GDFF) on the transaction type definition with the List of Values of imported sources. A corrective transaction type It is Transaction Type in Receivables, which has FKOR (abbreviation for corrective invoice type) stored in the Document Type Field segment of customer type Global Descriptive Flexfield. Document's type This attribute is assigned to the "Receivables - Transaction Type Information" Global Descriptive Flexfield during defining the transaction type. It determines whether this transaction type is available for a corrective invoice form or not. It also determines the type of an invoice (whether corrective invoice or not). Values that show up from the value set are: FAKTURA - An original invoice FKOR - A Corrective invoice XXX - other transactions, not populated and corrected in this form
The default transaction type of correction Transaction type of correction for invoices is assigned to the transaction type in the Localization Descriptive Flexfield during definitions. This transaction type is a default type in the correction process for invoices. The correction type This Localization Descriptive Flexfield attribute is assigned to the transaction type. It indicates the type of correction. Value set contains the following values: WARTOSC - value; RABAT - discount. Tax code of the corrective line This is the tax code for the line of the corrective invoice. Tax code: gross or net
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Tax code is gross code, if "Inclusive Tax" checkbox is checked. Global Descriptive Flexfields (GDFF) The Global Descriptive Flexfields are global attributes where additional required information can be stored.
Setup
The following setups are mandatory: Setup Globalization Descriptive Flexfields. Setup the Globalization Descriptive Flexfields from the below mentioned navigation path: Setup-> Financials-> Flexfields-> Descriptive->Segments. Click on the Find icon and search for the following Globalization Descriptive Flexfields: Transaction Header Application: Regional Localizations Title: JG_RA_CUSTOMER_TRX Next, select the desired "Context Field Value" and enable the Globalization Descriptive Flexfield. Segment Details:
No Column Window Prompt Original Transaction Number Attribu te GLOB AL_AT TRIBU TE11 Value Set CLE_F2 14_ORI G_TRX _NUM Required Purpose
Original Transaction Number
Yes
Once the correction invoice is generated, this field is populated automatically. Once the correction invoice is generated, this field is populated automatically.
20
Correction Transaction Number
Correction Transaction Number
GLOB AL_AT TRIBU TE12
CLE_F2 14_CO RR_TR X_NU M
Yes
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No
Column
Window Prompt Bank Account Number
Attribu te GLOBA L_ATTR IBUTE1 3
Value Set CLE_F 215_B ANK_ DET1
Required
Purpose
30
Bank Account Number
No
To store bank account number for each transaction on the basis of which bank details are printed on the invoice. The value is defaulted from the bank account number and is stored at the client site. The value can be changed.
40
Sales Date
Sales Date
GLOBA L_ATTR IBUTE1 4 GLOBA L_ATTR IBUTE1 5
FND_S TAND ARD_ DATE CLE_F 215_P AYME NT_M ODE
No
Sales date is defaulted to system date, but user can update this date, To store the payment mode (Transfer, Cash) for each transaction. The default value is Transfer. To capture the original transaction number. This field would be hidden from the user. To capture the corrected invoice number. This field is hidden from the user. To capture the tax date from invoice.
50
Payment Mode
Payment Mode
No
60
Dummy_orig _trx_number
Dummy_ori g_trx_numb er
GLOBA L_ATTR IBUTE1 6
CLE_F 214_O RIG_T RX_N UM CLE_F 214_C ORR_T RX_N UM FND_S TAND ARD_ DATE
No
70
Dummy_corr ection_trx_nu mber
Dummy_cor rection_trx_ number
No
80
Tax Invoice Date
Tax Invoice Date
No
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No
Column
Window Prompt Correction reason
Attribu te GLOBA L_ATTR IBUTE1 9
Value Set CLE_F 214_C ORRE CTION _REAS ON
Required
Purpose
90
Correction Reason
No
To capture the correction reason for a corrected invoice.
Receivables: Line Transaction: Application: Regional Localizations Title: JG_RA_CUSTOMER_TRX_LINES Segment Details:
No Column Window Prompt Attribute Value Set Required Purpose
10
Discount
Discount
GLOBAL_ ATTRIBUT E11
9 Number
Yes
To store the discount on the original invoice. To store the base price from the original transaction. To store the previous customer transaction line id.
20
base_price
base_price
15 Digit Number
Yes
30
Previous_c ust_trx_lin e_id
15 Digit Number
No
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Original Line ID
Original Line ID
N.A
No
To capture the previous corrected line in a transaction. To capture the subsequent corrected line in a transaction.
Corrected Line ID
Corrected Line ID
N.A
No
Transaction Type GDF: Application: Regional Localizations Title: JG_RA_CUST_TRX_TYPES Segment Details:
No Column Window Prompt Attribute Value Set Required Purpose
10
DOCUME NT_TYPE
DOCUME NT_TYPE
CLE_F214_ DOCUME NT_TYPE
Yes
To select the document type. To Store the default transaction type used for correction. To store the correction type.
20
DEFAULT _TRANS_T YPE
DEFAULT _TRANS_T YPE
CLE_F214_ DEF_TRA NS_TYPE_ TEST
Yes
30
CORRECTI ON_TYPE
CLE_F214_ CORRECTI ON_TYPE
Yes
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40
CORR_TR X_SOURC E
CORR_TR X_SOURC E
CLE_F214_ DEF_SOU RCE
Yes
To store the transaction sources at transaction type.
Set the CLE: Allow Correction of Discount profile option at Line Level. If this profile option is set to 'Yes', user will be able to update the Base Price field present on the left side of the Correction Invoice window. Define the auto invoice line ordering rules and the auto invoice grouping rules number transaction lines. After defining Auto Invoice, group them into invoices. Define grouping rules to indicate how user wants to group transaction lines imported by Auto Invoice. Define the Transaction Types for corrective invoices according to the standard functionality. Define the Transaction Sources for corrective invoices according to the standard functionality; assign the grouping rule and line-ordering rule. Define tax setup for both 'Determine Applicable Tax regimes' and Standard Tax Classification Code (STCC). In order to use tax codes for correction invoice, tax rules need to be defined that only calculates tax when the tax code is provided in Correction Invoice form. Use rule type: Determine Tax Rate for Defining Taxes Rules for correction invoice. Setup default tax code: This default tax code appears in the Correction Invoice form on the right-hand side, and user can update it.
2. Tax Setup for Correction Invoice Functionality Define tax setup to cater to the requirement of Correction Invoice functionality. Create tax determining factor sets to group together related to tax determining factors. Also, create tax condition sets to group together the tax conditions that constitute a tax rule. Responsibility: Tax Manager Navigation Path: Defaults and Controls-> Tax Determining Factor Sets/ Tax Condition Sets Enter the country: Poland and enter Relevant Tax Regime Code, Tax and Tax Status. Enter Rule Type: Determine Tax Rate, Rule Code, Rule Order and Effective From Date
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details. Each tax condition in tax condition set consists of a tax determining factor (determining factor class/class qualifier/determining factor name), an operator, and a value.
Tax Rule for an original invoice can be:
Setup for default Tax Code This default Tax Code appears in the Correction Invoice window on the right-hand side, and users can update it. Responsibility: Tax Manager Navigation Path: Tax Rates
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Enter the country: Poland, relevant Tax Regime Code and Tax. Click on the 'Go' Tax Rates, details will show up. Click on the Update icon corresponding to a Tax Rate. Click on the 'CLE: Tax Rates Additional Info' on the right corner. The following page opens up:
Select the Tax Code in the Default Tax Code field from the List of Values (LoV) and click on the Save. Note : Tax Rates if inactive as on the correction Invoice date, cannot be used for correction Invoice. Users shall keep the Tax Rates actrive, if intend to use the tax rate used on Original Invoice on the correction invoice. Correction Invoice Form does not support Ad-hoc Tax functionality. 3. CLE: Correction Invoice User Interfaces Search Window: Operating Unit: Displays the Operating Unit based on MO: Security profile, which is assigned to users. Customer: Displays all of the customer names that are defined in the operating unit, which is selected in the Operating Unit field. Customer Number: Displays the customer numbers that are defined in the operating unit, which is selected in the Operating Unit field. Original Invoice Number: Displays original invoices for the selected customer. Corrected Invoice Number: Displays corrected invoice for the original invoice number selected in the Original Invoice Number field. Find Button: It is used to find the invoice. Clear Button: It is used to clear data on the form. Correction Invoice Window: Original invoice can be corrected by issuing corrective invoice. If further correction is required, issuing corrective invoice to previous corrective invoice is possible. The Correction Invoice window has 3 sections, which are as follows: 1. Header section: Header is divided into two sub-sections, which are described below: a) Before correction - Corrected Invoice: Number: Displays the default value from the values on the 'Corrected Invoice Number
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'field from the 'Search Criteria' window. Transaction Type: Displays the queried value of transaction type from the invoice. Operating Unit: Displays value in the Operating Unit field from the corrected invoice. Customer: Displays the Customer Name that defaults from the original invoice. Location: Displays the Location value, which defaults from the original invoice. Date: Displays the Date of original invoice. GL Date: Displays the General Ledger Date of original invoice. Tax Date: Displays the Tax Date of original invoice number. Sales Date: Displays the Sales Date of original invoice. Currency: Displays the Currency of original invoice number from the transaction queried for. Exchange Rate: The corrective invoices, which correct invoices in foreign currency, use the Exchange Rate from the corrected (original) invoice. It is not possible to create "Exchange Rate" correction. Additional DFF: Displays information from corrected invoice Descriptive Flexfield on the Transaction header. b) After correction -Corrective Invoice: Transaction Type: Displays the value from the Globalization Descriptive Flexfield assigned to corrected transaction type. Date: Displays the Date which user can update, only if it is on or after the transaction date. GL Date: Displays the current date as default. User can update this value to open the GL period. VAT Date: Displays the GL date as default, but the user can update and make the VAT Date field empty Sales Date: Defaults the GL date, but user can change the value. Price adjustment: A check box to adjust (increase/decrease) the unit price on the invoice line. This is enabled once the Invoice Line check box is selected and corrected transaction line has no discount. Adjustment of whole price: A check box that helps the user to reduce the value of invoice to zero. Adjustment of deduction of all lines: A checkbox for transactions with 'DISCOUNT' as correction type. This helps the automatic correction unit prices in each line for the definite percent of discount. % Deduction: "Adjustment of Deduction of All Lines" Checkbox helps user to enter values in '% of Deduction' field, if checked. Otherwise, user will not be able to enter values in '% of Deduction' field. User can enter any value from 0 to 100 in this field.
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VAT Date: VAT Date, if entered in Correction Invoice form is stored in the Tax Information tab of the AR workbench. Additional DFF: Displays the stored information in the Descriptive Flexfield on the Corrective Invoice header. 2. Lines Section: Lines from the invoice will default from the original invoice or from the corrected invoice. If correction transaction type has 'DISCOUNT' type, discount on this line can also be corrected. a. "Before Correction" Information from Corrected Invoice Lines: Line number: Displays line number value that defaults from the original invoice. Item: Displays item value, which defaults from the original invoice. Description: Displays description that defaults from the original invoice. UOM: Displays unit of measurement value, which defaults from the original invoice. Quantity: Displays quantity value, which defaults from the original invoice. Basic Price: Displays price that defaults from the original invoice. Once user inputs price, then it is used for calculation of amount and for all subsequent corrections. Unit Price: Displays unit price that defaults from the original invoice. Amount (Quantity * Unit Price): Displays amount that defaults from the original invoice. Tax Code: Displays tax code that defaults from the original invoice. % Discount: An updatable field where user can correct original transaction with the correction of DISCOUNT type. b. "After Correction" Information entered to issue Corrective Invoice lines: Quantity: Displays corrected quantity. Basic Price: Displays price that defaults from the corrected invoice. Once user inputs price, then it is used for calculation of amount and for all subsequent corrections. Unit Price: Displays option to correct Unit price, if the 'Price Adjustment' Checkbox is checked. Unit price can be changed, if this line has no discount. If a discount is given in unit price, then it can be changed by DISCOUNT correction type. Amount (Quantity * Unit Price): This field displays result of Quantity x Unit price Tax Code: Displays the updating option, if the check box corresponding to the Transaction Line is checked. % Discount: Displays option to edit DISCOUNT correction type field, if "Adjustment of Deduction of All Lines" check box is not checked, default value is taken from Discount field of "Before correction" fragment of the Correction Invoice window. 3. Footer section: Comments: Displays option for user to enter comments before the 'Correct' button is selected.
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Correction Reasons: Displays the option to update by user for correction of an invoice by selecting values from LOV of lookup value for original invoices. Payment Terms: Displays Payment Terms on the Correction Invoice window that defaults from the ones associated with customer. Due Date: Displays the system calculated due date based on the transaction date and the payment terms. Original (It was): Gross: Displays gross value of the original lines to be corrected inclusive of tax. Net: Displays amount of original invoice i.e., prior to correction and exclusive of tax. VAT: Displays tax on an invoice, which is the default value from the original invoice. Corrected (It should be): Gross: Displays gross value of the corrected lines to be corrected inclusive of tax. Net: It displays amount of corrected invoice lines i.e. after correction and exclusive of tax. VAT: Displays tax on an invoice that defaults from the original invoice. Difference: Gross: Displays difference of gross values of the corrected lines inclusive of tax. Net: Displays difference of values of the corrected exclusive of tax. VAT: Displays tax on an invoice that defaults from the original invoice. Create a correction: Displays the 'Create a Correction' button that if clicked, executes two following concurrent requests via: Auto invoice Master Program Auto invoice Import Program
Window Validation: Window Validation ensures that the user has provided sufficient information for a transaction to be completed. Transaction: Displays the Transaction button that if selected navigates to the Standard Transaction window. Correct: Displays correction button that, if clicked, freezes the Corrective Invoice window there by indicating that all of the corrections made are correct/valid. "Corrected" check box besides "Correct" button gets automatically checked in as soon as
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the Correct button is clicked. If the user wants to correct the transaction further, it can be done by manually unchecking the check box besides the 'Correct' button. Once the Correct check box is checked, the 'Correct' button will be grayed out. To approve the correction, user should click the "Correct" button. It initiates the program, which validates the following data: Validation of all of the required fields (if any field is not filled and cursor is in this field, following message appears: "This field cannot be empty") Validation % of Deduction - it cannot be more than 100 after the correction (if there is more than 100 % of deduction, the message appears: "Incorrect % of Deduction" and the window becomes in editable mode). Validation, if there is any correction. If not, the window will be in editable mode. After all of the form validation is completed, system calculates new values in the Corrected Invoice fields. The button "Correct" is now inactive and the "Corrected" checkbox is checked. It is impossible to change any data. It is not possible to change any data unless the checkbox 'Corrected' is unchecked again which will return the window to editable mode.
User Procedure
Complete the transaction and navigate to CLE: Correction Invoice window. After entering an invoice in the AR Transaction window, it can be queried in the Correction Invoice window. Once the original invoice or correction invoice is queried, the Correction Invoice window appears as shown below:
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Enter the details for correction, then click on the 'Correct' button to validate the data for correction. Once the data is validated, click on the 'Create a Correction' button. After clicking this button, the Import Invoice program will executes the CLE: Correction Invoice concurrent request set. The following 3 concurrent requests will be executed: Auto invoice Master Program Auto invoice Import Program CLE: Update Tax invoice date
The first 2 programs are the standard Auto Invoice programs that create a corrected invoice. The third program updates the tax date on the correction invoice, created based on date given in 'Correction Invoice' window. User cannot enter values in the 'Adjusted Invoice' section of the Correction Invoice window.
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15
CLE: Invoice Printout
Overview
The CLE: Invoice Printout program prints invoices, debit memos, credit memos, correction invoices as per the prescribed format. It also enables users to make changes to the invoice before completing and printing the invoice in the Original mode. This program prints the document in the following modes: 1. Draft 2. Original 3. Duplicate 4. Reprint Printing mode depends on the profile option, described in Setup section.
Layout
Three layouts are available based on transaction type: Invoice Credit Memo / Debit Memo/ Correction Invoice Invoice with Accounting Note set in LDFF
Invoice Report Layout: -
15-1
Debit Memo Report Layout: -
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Invoice with Accounting Note set in LDFF Layout :-
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Setup
Configuration Script: Users should execute the script (Configuration Script is available on My Oracle support Note number 549263.1, this script should be run by DBA) to populate the data in the Invoice Print Lookup Form. Invoice Print Lookup Form: The purpose of the Invoice Print Lookup Form is to define labels to be printed in the report, except for printing amount in words. This
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is used to determine the various printing mode users can use. When user wants to print an invoice in the English language, label values will be printed in the English and the Polish languages, whereas if the Polish language has chosen, label values will be printed in the Polish language. CLE: Print Mode: Set value for CLE_Printing_Mode Profile Option as per business rules. Based on the CLE: Printing Mode Profile Option, the List of Values (LOV) contains the following values: Original, Duplicate and Reprint Completing the invoice is not a prerequisite for printing the invoice in the Draft mode. Once the invoice is printed as Original, it cannot be printed again with the Original mode. Completing the invoice is a prerequisite for printing the invoice in the Original mode. If a client wants to print an invoice again due to non-receipt of invoice or due to some other reasons, duplicate mode will be used. Printing Original or Reprint invoice is a prerequisite for printing the invoice in the Duplicate mode. Printing original is not a prerequisite for printing the invoice in the Reprint mode.
CLE: Bank Account Number CLE: Bank Account Number Profile Option should be set. This profile is required only when the Bank Account Number, as entered in the parameter, is required to be printed in the invoice printout.
Enter the following transactions: Invoice Credit Memo Debit memo Enter a Correction Invoice (increase/decrease invoice) Invoice with Accounting Note set in LDFF After entering transaction, see Draft version from the Tools menu Run the CLE_Invoice Printout to get printout of Draft Transactions
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This report can be submitted from SRS for all other modes (other than 'Draft' mode). For the draft version, after entering the transaction, see the Draft version from the Tools menu and run the CLE_Invoice Printout to get printout of the Draft Transactions. The Following two menus are present: Draft View Polish is used to view the Draft Mode in the Polish language, Draft View English is used to view the Draft Mode with labels in the English and the Polish languages (Bilingual).
When the menu is selected, a concurrent program runs and processes the report for that invoice number.
Report Parameters
The report "CLE: Invoice Printout" adheres to the following parameters for successful completion and printing of required output.
Parameter Required Default Value N/A LOV
Printing Mode
Original Duplicate Reprint
Client Name From Client Name To Client Number From Client Number To From Invoice Date To Invoice Date
N N N N N N
N/A N/A N/A N/A N/A N/A
Customer Name-sCustomer Name-sCustomer Number Customer Number NA NA
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Parameter
Required
Default Value N/A
LOV
From Source
Transactions types restricted by certain transaction. Transactions types restricted by certain transaction class All of the transaction numbers restricted by certain transaction class All of the transaction numbers restricted by certain transaction class This has the following values: 1, 2, 3, 4, 5
To Source
N/A
From Invoice Number
N/A
To Invoice Number
N/A
Number Of Copies
Duplicate Date Bank Account Number Language
N N
N/A N/A
NA Internal Bank Accounts
PL
Polish, English
Note: If the duplicate invoice date is given before the original invoice
date, then the report will display a message in the log file as a 'Duplicate date should be later than Original invoice Date' with Invoice Number and Original Print Date for invoices which are not printed.
Report Headings
Following report headings are used in the invoice printout: Print Mode, Copy and Page: Prints the Mode, Page Heading Copy Number and Page Number. Customer Number: Prints the Customer's Number. Correspondence Address: It prints the 'Ship To', 'Name' and 'Address' of the Customer.
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Customer (Name; Tax Reg. No; EU Tax Reg. No.): It prints the 'Bill To', 'Name' and 'Address' of the Customer. Supplier (Name; Address; Tax Reg. No; EU Tax Reg. No.): It prints the 'Ship To', 'Name', 'Address', 'Tax Registration Number' and 'EU Tax Registration Number' of Supplier. It displays the Tax Registration number defined to the legal entity. If it is not defined then it displays the KRS number defined at the legal entity. If Remit-To Address is not available then Legal Entity address will be printed. Supplier Bank/Bank: It prints the name of the supplier bank account. Bank Department: It prints the bank details. Bank Account No.: The information is printed on the basis of bank account number selected (for manual transactions) or populated (for external transactions and copy transactions) at the time of transaction entry. Currency: It prints the currency details. Payment Mode: The information is printed on the basis of the payment mode selected (for manual transactions) or populated (for external transactions and copy transactions) at the time of transaction entry. Due Date: It prints the Due Date. Invoice Date: It prints the Invoice Date. Tax Date: It prints the Tax Date. Invoice Num: It prints the Invoice Number. Corrected Invoice Num./ Corrected Invoice Date: It prints the Corrected Invoice Number and the Date. Corrected Tax Date: The information is printed on the basis of Sales Date entered (for correction invoice through Correction Form) or populated (for external transactions and copy transactions) at the time of transaction entry.
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Date of Issue/ Invoice No.: This is repeated in each page except the first page. Amount: It prints the Invoice Amount. Correction Reason: The information is printed on the basis of reason selected in a Credit Memo OR correction form at the time of transaction entry. WE DEBIT YOU WITH THE GROSS AMOUNT OF OR WE CREDIT YOU WITH THE GROSS AMOUNT OF: When there is increase on account of correction, then the following is mentioned: WE DEBIT YOU WITH THE GROSS AMOUNT OF. When there is a decrease on account of correction, then the following is mentioned: WE CREDIT YOU WITH THE GROSS AMOUNT OF.
That Is: It prints the amount in words. Comment: This contains first three comments updated for a transaction. Sign of Supplier: This section is for the Supplier's Signature. Sign of Customer: This section is for the Customer's Signature. Name of Supplier: The value is user name and it comes from login description of person who runs the printout. Accounting Note No: Displays the Accounting Note Number
Column Headings
This attribute prints the column headings, which are: NO.: Prints the Invoice Line Number. DESCRIPTION: It prints the Item Description and Start Code. UNIT:
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It prints the Unit of Measurement for each line. UNIT PRICE: It prints the Unit Price for each transaction line. QUANTITY: It prints the Quantity sold for each line. NET AMOUNT: It prints the Net Amount for each line. % VAT: It prints the Percentage of VAT for each line. VAT AMOUNT: It prints the Amount of VAT for each line. GROSS AMOUNT: It prints the Gross Amount for each line, which is the sum of Net Amount, and VAT Amount. LINE NO: Displays the Line number DEBIT: Displays the Line amount if it is a Positive value TITLE: Displays the title/description of the line given at transaction line level CREDIT: Displays the Line amount if it is a Negative value TOTAL: Displays the Total amount of the transaction. Depending on the sign it displays either in Debit or Credit column
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16
Overview
The CLE: Inventory Transaction Numbering generates automatic numbering for the inventory transactions through definition of the number structure for an Inventory Organization and a Transaction Type. The number thus generated (automatic or manual) is stored in the Localization Descriptive Flexfield. Localization Descriptive Flexfield (LDFF):
CLE: Inventory Transaction Numbering 16-1
A new menu (CLE:Inventory Number) has been added to this form under the Action menu. . Click on this menu to see the transaction number as shown below:
16-2
The automatic number generation is through Alert (CLEF212: Inventory Material Transaction Number).
Setup
For Automatic numbering, the following three components have been added: CLE: Inventory Transaction Numbering Setup Page Find Material Transaction Form CLEF212: Inventory Material Transaction Number-Alert
Layout
CLE: Inventory Transaction Numbering Setup Page
The CLE: Inventory Transactions Number Setup form is used to define Inventory Transactions Number Structure. The form contains 3 pages: 1) Search Page: User can use this page for searching existing number structures. This is the default page. The screenshot shown below displays Search page.
2) Create Page: On clicking the Create button in the Search page, the Create page opens. This is used for creating a new structure.
3) Update Page: Once the user clicks the Update icon in the Search page, Update page opens. This is used for updating fields wherever the number structure is not used.
Page Accessibility: A menu is available in Inventory-> Setup-> CLE_Inventory Transaction Numbers Setup Form. Page Title: Inventory Transaction Number Setup.
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Page Components: Inventory Organization: Mandatory fields with List of Values containing all of the Inventory Organizations, the user has access to. Transaction Type: A mandatory field with List of Values attached containing all of the inventory transactions types. Date From: It is a mandatory field. This represents the active start date of the number structure. Date to: It is a mandatory field. This represents the active end date of the number structure. The field can be updated at any time. Prefix: It is a non-mandatory and alphanumeric field. Prefix is a part of the inventory transaction number structure. Start Number: It is a mandatory and numeric field where the user enters inventory transaction in the sequential number format. Suffix: It is a non-mandatory and alphanumeric field. Suffix is a part of the inventory transaction number structure. Separator: It is a non-mandatory and alphanumeric field. This acts as a separator between prefix, suffix and the number. Current Number: The column displays the last number used by the numbering program. Select: This checkbox is used for saving / deleting. A structure cannot be deleted if it is used. Exception Handling:
Exception Deleting the number structure already being used. Type: E=Error W=Warning E Message Number already used, deleting is not possible.
Exception Entering the number structure for the already registered combination of the Transaction Type, Organization and Date Range Entering number structure with more than 30 characters
Type: E=Error W=Warning E
Message Number structure for this Transaction Type, Organization and Date Range has already been defined.
Structure cannot be saved as it contains more than 30 characters. Number structure should be unique for Inventory Organization.
Unique Number Structure
Find Material Transactions Form

Find Material Transaction Form is designed with a field named 'Number' so that it can be used for searching the inventory transactions. The 'Number' field contains List of Values containing numbers of all inventory transactions available in the organizations.
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Form Accessibility: The form is available from the following navigation path: Inventory -> Transactions -> Material transactions >Number. Form Title: Find Material Transactions. Form Component: Number: It is a non-mandatory field. The field shows List of Values containing numbers of all inventory transactions number available in the organizations. The form is used for inventory transactions search. Exception Handling: An exception message will be displayed, if search based on criterion finds no result.
CLEF212: Inventory Material Transaction Number - Alert

Overview
The purpose of Alert is used for generating number for inventory transactions. The number is generated when a material transaction is saved.
Setup
Not applicable.
Transaction Processing
The program is executed automatically when the user saves a record for the existing structure to generate automatic numbering.
Exception Handling
The program is executed automatically when the user saves a record for the existing structure to generate automatic numbering.
Exception Maximum transaction number was used Type: E=Error W=Warning E Message User defined structure does not allow to get next number.
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17
CLE: AP Cancel Invoice Update GL Date
Overview
"CLE: AP Cancel Invoice Update GL Date" allows the user to update the Invoice Cancellation Date (GL Date) with the intended date as per Polish Accounting Methods. Two new menu items ("CLE: Enter GL Date for Invoice Cancel", "CLE: Update GL Date for Invoice Cancel") are added to Actions Menu and a profile option "CLE: Invoice Cancel GL Date" is defined to meet this requirement. Example If the Invoice created on 15-Aug-2010 is cancelled on 20-Aug-10 then the invoice cancellation date (GL Date) should be 20-Aug-2010 not 15-Aug-2010 as per Polish Accounting Act.
Key Features
"CLE: Enter GL Date for Invoice Cancel / CLE: Invoice Cancel GL Date" allows the user to enter the Invoice Cancellation Date (GL Date) as per the requirements. "CLE: Update GL Date for Invoice Cancel" updates the Invoice Cancellation Date (GL Date) with the date mentioned in "CLE: Enter GL Date for Invoice Cancel / CLE: Invoice Cancel GL Date".
Setups
The essential setups required to run CLE: Update GL Date for Invoice Cancel are:
CLE: AP Cancel Invoice Update GL Date 17-1
Step Number
Setup Step
Step Type
Setup the following profile option: CLE: Invoice Cancel GL Date Setup Localization Descriptive Flexfields by applying the patch.
Optional
Please refer to Step 1 for more details.
Mandatory
Please refer to Step 2 for more details.
Setup Steps
Step1: Setting up the profile option values for CLE: Invoice Cancel GL Date. Responsibility: System Administrator Navigation Path: Profile-> System-> Enter the Profile value-> Click 'Find' button CLE: Invoice Cancel GL Date
Default value for the profile option is blank. User needs to specify a date that will be used as Invoice Cancellation Date (GL Date). Step2: Setting LDFF Segments Apply the LDFF Automation Patch.
User Procedure
Procedure is as follows:
1. 2. 3. 4. 5.
Create an Invoice. Validate the Invoice. Create Accounting (Final / Final Post) for the Invoice. Cancel the Invoice. Click Actions Menu -> CLE: Enter GL Date for Invoice Cancel.
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6. 7. 8. 9.
Select 'Poland' as context value. Enter the required date as GL Date. Click OK to save the GL Date. Click Actions Menu -> CLE: Update GL Date for Invoice Cancel.
10. Query the Invoice and check for the GL Date. 11. Run Create Accounting (Final Post).
Conditions
Invoice Cancellation Date (GL Date) is updated based on the following criteria: 1. When value set in LDFF: Is in Open Period, then Invoice is cancelled with this date. Is in Closed Period, then Invoice is cancelled with System Date. Is in Never Open Period, the Invoice is cancelled with System Date.
2. When no value is (not) set in LDFF and the value set in Profile Option: Is in Open Period, then Invoice is cancelled with this date. Is in Closed Period, then Invoice is cancelled with System Date . Is in Never Open Period, the Invoice is cancelled with System Date.
3. When no value (not) is set in LDFF and (value not set) in Profile Option: Invoice is cancelled with System Date.
CLE: AP Cancel Invoice Update GL Date 17-3
Index
A
Add-on Localizations Overview, 1-1
C
CLE: AP Cancel Invoice Update GL Date, 17-1 CLE: AP Multi-Period Deferred Cost Settlement , 3-1 CLE: AR Correction Invoice, 14-1 CLE: Asset Changes Report, 13-1 CLE: Asset Sheet Report , 11-1 CLE: Depreciation Plan, 12-1 CLE: Fixed Asset Register Report, 10-1 CLE: Home Banking System, 4-1 CLE: Inventory Transaction Numbering, 16-1 CLE: Invoice Printout, 15-1 CLE: LT Document Report, 8-1 CLE: OT Document Report, 6-1, 7-1 CLE: Prorate Convention for Amortized Adjustments, 9-1 CLE: Selector Reconciliation Program, 5-1
I
Installation Guidelines , 2-1
Index-1

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Oracle EMEA Add-on Localizations

User Guide For Poland Release 12.1

3 CLE: AP Multi-Period Deferred Cost Settlement

4 CLE: Home Banking System

5 CLE: Selector Reconciliation Program

6 CLE: OT Document Report

7 CLE: PT Document Report

8 CLE: LT Document Report

Column Headings...................................................................................................................... 8-4

9 CLE: Prorate Convention for Amortized Adjustments

10 CLE: Fixed Asset Register Report

11 CLE: Asset Sheet Report

12 CLE: Depreciation Plan

13 CLE: Asset Changes Report

14 CLE: AR Correction Invoice

15 CLE: Invoice Printout

16 CLE: Inventory Transaction Numbering

17 CLE: AP Cancel Invoice Update GL Date

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