Documents by Types of Borrowers Facilities to Individuals or Sole Proprietorship with Joint Account : 1.

Declaration / Undertaking of Sole Proprietorship on letterhead of the firm. Personal Guarantee to be obtained from each Joint Account holder in personal capacity. No rubber stamp to be affixed.
I.1.02A

Facilities to Partnerships: 1. Partnership Letter or Partnership Deed, confirming the relationships among partners, showing borrowing clause, authority of each and undertaking to inform the Bank on any change in Partnership. Continuing Guarantee for General Financing in the name of each partner to be obtained in their personal capacity, i.e. No rubber stamp to be affixed. Facilities to Private Limited Company Articles and Memorandum of Association List of Directors Certificate of Incorporation Audited Financials Percentage of ownership of the Directors in the paid-up Capital Indemnity to provide instructions over Fax National Tax Number Debit Authority Photocopies of the National Identity Cards or Passports of the Directors Continuing Personal Joint and Several Guarantee for General Financing in the name of each Director to be obtained in their personal capacity, i.e. no rubber stamps to be affixed as given in Directors personal capacity. Board Resolution for borrowing / accepting the facility and authorizing the officials to execute all required documents on behalf of the company

I.1.02B

1. 2. 3. 4. 5. 6. 7. 8. 9.

I.1.02C

Facilities to Public Limited Company 1. Articles and Memorandum of Association 2. List of Directors 3. Certificate of Incorporation 4. Certificate to Commence Business 5. Audited Financials 6. Percentage of ownership of the Directors in the paid-up Capital 7. National Tax Number 8. Debit Authority 9. Photocopies the national identity cards of the Directors Board Resolution for borrowing / accepting the facility and authorizing the officials to execute all required documents on behalf of the company Standard Documentation by type of Transaction (depending upon the type of transaction) 1. Description of Goods/Commodities purchased

I.1.03

2. 3. 4. 5. 6. 7.

Letter of Appointment as Agent Possession Report, confirming delivery of goods Invoice of goods purchased Compliance Sheet Purchase of Goods Purchase Agreement Demand Promissory Note General Financing and Collateral Agreement Documents by Types of Facility

I.1.04

I.1.04A

Murabaha Finance 1. Agency Agreement with schedule of goods to be purchased. 2. Invoice 3. Possession Report. 4. Purchase of Goods. 5. Purchase Agreement. Demand Promissory Note Ijarah Finance 1. Demand promissory Note 2. Post-dated Cheques (for rentals, where required) Ijarah Agreement with all annexure (for general goods or for car Ijarah, as applicable) Finance Against Packing Credit (FAPC 1) Demand Promissory Note Agreement/Letter of Hypothecation Finance Against Packing Credit (FAPC 2) 1. Demand Promissory Note Agreement/Letter of Hypothecation Foreign Bills Purchase (FBP-R/NR) 1. Demand Promissory Note 2. Hypothecation of Book Debts and Accounts Receivable Letter of Credit 1. Demand Promissory Note LC Application Form, properly signed and filled in on each occasion by TSD, in particular Mark-up column appearing on the application. Guarantee Facility 1. Demand Promissory Note to be obtained for full amount of the limit plus 20% mark-up.

I.1.04B

I.1.04C

1.

I.1.04D

I.1.04E

I.1.04F

I.1.04G

Counter-Indemnity Guarantee and Application Form to be taken, properly completed and executed for each guarantee we are requested to issue.
J.1 J.1.01

Documents by Types of Security

Lien on Government securities (DSC/SSC/RIC/etc) 1. Pledge Agreement -Marketable securities. 2. Letter of Pledge 3. Letter of encashment and Board Resolution, in case security is in the name of a Public/Private limited company. Form of letter used determined by whether security issued by AIB or other institution. 4. Original Instrument discharged by Owner. 5. Marking of lien on Instrument. In case of Third Party securities, Continuing Guarantee for General Financing in the name of the third party. Lien on Fixed Deposit Receipt/FCY accounts/etc 1. Board Resolution - in cases where security is in the name of a Public/Private limited company. 2. Letter of Request for marking of lien 3. Letter of Set-off 4. Letter of lien 5. Letter of Pledge 6. Original Instrument discharged by Owner. 7. Marking of lien on Instrument. 8. Confirmation of marking of lien in Banking System. 9. Letter of encashment. Form of letter used determined by whether security issued by AIB or other institution In case of Third Party securities Continuing Guarantee for General Financing in the name of the third party Lien on Bearer Bonds/ Foreign Exchange Bearer certificates 1. Board Resolution - in cases where security is in the name of a Public/Private limited company 2. Letter of pledge 3. Pledge Agreement -Marketable securities. 4. Letter of pledge for Bearer Securities 5. Letter of set-off 6. Letter of lien Confirmation from issuing office on genuineness of certificate. Lien on Registered Bonds 1. Board Resolution - in cases where security is in the name of a Public/Private limited company 2. Letter of pledge 3. Pledge Agreement -Marketable securities.

J.1.02

J.1.03

J.1.04

4. Letter of Encashment. Form of letter used determined by whether security issued by AIB or other institution. In case of Third Party securities Continuing Guarantee for General Financing in the name of the third party. J.1.05 1. 2. 3. 4. 5. Lien on Shares (in CDC system) Letter of Pledge in respect of shares. Letter of Pledge/Lien over Book Entry Securities CDC shares lien. CDC Shares Pledge Form-To be obtained partly completed from Branch. In case of Third Party Securities Continuing Guarantee for General Financing in the name of the third party. Periodical monitoring of the value of shares considering the excess/shortfall in value of pledged shares. Lien on Pledge of Goods Pledge Agreement. Macadam Agreement along with list of authorized signatories. Invoice. Pledged Stock report with verification of value by Bank Muqadam. Insurance policy Insurance Renewal Authority letter

J.1.06 1. 2. 3. 4. 5.

J.1.07

Equitable / Registered Mortgage of Properties 1. Sale Deed/Lease Deed / Transfer Letter / Allotment Letter 2. Akse Shajra 3. Fard Jamabandi 4. Approved plan 5. Completion plan 6. Site Plan 7. Search certificate of property 8. Search Report of the company 9. Legal opinion 10. Valuation Report depicting both Forced Sale Value and Market Value. Revaluation to be done every three years. 11. Parallel desktop inspection / valuation report duly conducted by bank staff to counter verifying of the valuation and particulars of property. 12. Mutation certificate (if required) 13. Permission for sale from builders (if required) 14. Permission to mortgage from KDA/LDA/CDA/ Society, Cantonment Board etc if required 15. Verification of proper registration number & microfilm number. 16. Board Resolution (if required) 17. Insurance Renewal Authority letter I 18. Insurance policy 19. Certificate of Registration of charge (for Private/Public Limited company) 20. Memorandum of Deposit of Title Deed

21. Power of Attorney 22. Mortgage Deed Registered 23. Continuing Guarantee for General Financing. To be given in the name and correct capacity of the security holder. i.e. property owned by an individual, signed as and by the individual, in the individual column. Letter of continuity regarding mortgages. (to be taken only in cases where the limit is enhanced for facilities and mortgage of property forms part of the security. It can also be used as a supplemental document to be filed with the SECP for enhancement in the amount of existing charge).
J.1.08

Cash Security Register For facilities that are secured by cash securities, which could be in the form of SSCs , DSCs FEBC s, Fixed Deposit, Lien on accounts etc. a separate register shall be maintained by Credit Admin. As per given format (Annexure --11).