MODEL BILL OF QUANTITIES (BOQ) AND GUIDELINES

(First Edition)

AUGUST 2010

Pakistan Institute of Cost and Contracts (PICC)

275-A, Muslim Town Lahore A subsidiary of Pakistan Engineering Council T: +92-4235840619-22, Ext-3505 Website: http://www.picc.org.pk

MODEL BOQ AND GUIDE LINES

TABLE OF CONTENTS
S.NO.
1

DESCRIPTION

PAGE NO.

DOCUMENT TITLE .................................................................................................... 1

OBJECTIVE ................................................................................................................. 1

DEFINITIONS.............................................................................................................. 1

GENERAL PRINCIPLES ............................................................................................ 2

PREPARATION OF BILL OF QUANTITIES ............................................................ 3

UNITS OF MEASUREMENT ..................................................................................... 9

FORMATTING AND SETTING ............................................................................... 10

COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES ............... 11

PERFORMAS SAMPLE ............................................................................................ 12

Model BOQ and Guidelines

1. DOCUMENT TITLE
The title of this document is PICC Model BOQ and Guidelines, First Edition (August, 2010), which is abbreviated to PICCMBOQ1. PICCMBOQ1 is intended to be utilized in conjunction with the General Conditions of Contract, PICC General Specifications or any other relevant provisions provided elsewhere in the Bidding/Contract Documents. The Works shall be itemized and described in Bill of Quantities in sufficient details to enable the Bidders/Tenderers to price it adequately and the method of measurement shall be stated in the Preamble to the Bills of Quantities. The Preamble shall state the methods of measurement other than PICCSMM1, if any, which are adopted while preparing the Bill of Quantities and to be used for measurement of completed parts of Works. Such methods of measurement shall comprise those not covered by the PICCSMM1.

2.

OBJECTIVE
The objective of PICCGBOQ1 is to set forth the procedure according to which the Bills of Quantities shall be prepared and priced and the quantities expressed and measured.

3.

DEFINITIONS
a. In this document and in Bill of Quantities prepared according to the procedure set forth herein the following words and expressions have the meanings hereby assigned to them, except where the context otherwise requires. b. Conditions of Contract means the General Conditions of Contract & Particular Conditions of Contract as provided in the Bidding/Contract Documents prepared by the Pakistan Engineering Council (PEC). c. Words and expressions defined in the Conditions of Contract have the same meaning herein. d. All references to clauses are references to clauses numbered in the Conditions of Contract and reference to paragraphs are references to paragraphs numbered herein. e. The word Work includes work to be carried out, goods, materials and services to be supplied, and the liabilities, obligations and risks to be undertaken by the Contractor under the Contract.

f.

The expression expressly required means as shown on the Drawings or as described in the Specifications or as instructed by the Engineer pursuant to the relevant provisions of Conditions of Contract.

g.

Daywork means the method of valuing work on the basis of time spent by the workmen, the materials used and the plant employed.

h.

Original Ground Surface means the surface of ground before any work has been carried out.

i.

Final Excavated Surface means the surface indicated on the Drawings to which excavation is to be carried out.

j.

Commencing Ground Surface for an item in a Bill of Quantities means, the surface of the ground from where that particular item of work has commenced.

k.

Excavated Ground Surface for an item in a Bill of Quantities means, the surface to which excavation included in that particular item of work is to be carried out.

l.

A hyphen between two dimensions means a range of dimensions which includes all dimensions exceeding that preceding the hyphen but not exceeding that following the hyphen.

4.

GENERAL PRINCIPLES
4.1 Units of measurement The unit of measurement for each item shall be that stated for the item in the PICCGBOQ1. The unit of measurement stated against a descriptive feature in the PICCSMM1 shall apply to all items to which that descriptive feature applies. Meter, Kilogram, Second (MKS) system of units has been adopted everywhere. However within the parentheses Foot, Pound, Second (FPS) system may also be shown where required. 4.2 Coding arrangement of unified Schedule of Rates and other PICC Products Works are classified into various Sections. Unique code has been allocated to each item of Work, under such classification, for its identification and presentation in the unified Schedule of Rates and in other PICC Products. Such coding arrangement mechanism is as given hereunder: First two digits represent the Section Next two digits represent the Part of Section Next digits represent the subsequent levels

4.3

Arrangement of BOQ Items For convenience of reference and record, an item number shall be allocated to each item under classified Sections, e.g., Item No. 1/1 is representing the first item of Section1. The items within the Bill of Quantities being listed in order of ascending item number, i.e. 1/1, 1/2, 1/3.

4.4

Code Numbers a. b. Code Numbers may be used to number the items in the Bill of Quantities. Code Numbers, if referred in the Bill of Quantities, shall not from part of the item descriptions and shall not be taken into account in the interpretation of the Contract.

5.

PREPARATION OF BILL OF QUANTITIES

5.1 Sections of the Bill of Quantities The Bill of quantities shall be divided into the following sections. a. b. c. d. e. f. 5.1.1 List of Principal Quantities Preamble Grand Summary Section Summary (where required) Work Items (grouped into Sections) Daywork Schedule

List of Principal Quantities A list of the principal components of the works with their approximate estimated quantities shall be given solely to assist Bidders/Tenderers in making a rapid assessment of the general scale and character of the proposed works prior to the examination of the remainder of the Bill of Quantities and the other contractual documents on which their tenders will be based.

5.2

Preamble The preamble shall state the methods of measurement other than mentioned in the PICC Standard Method of Measurements, if any, which have been adopted in the preparation of the Bill of Quantities and are to be used for the measurement of any part of the works. Such methods of measurement shall comprise those adopted and to be used for any work 3

not covered by PICC Standard Method of Measurement and any amendment to method of measurement which have been adopted and are to be used. 5.3 Grand Summary The Grand Summary shall contain a tabulation of the total amounts brought forward from the Sections, Section Summaries and Daywork Summaries of the Bill of Quantities with the provision for insertion of the Grand Total obtained by sum up the amounts of all the Sections, Daywork, Provisional Sum and Adjustment Item (addition or deduction), if any. 5.3.1 General Contingency Allowance A Provisional sum for a general contingency (the General Contingency Allowance), if required, shall be given by employer in the Grand Summary as Provisional Sum following the total of the amounts brought forward from the Sections. 5.3.2 Adjustment Item An item described as the Adjustment Item shall be given in the Grand Summary following the total of the amounts brought forward from the Sections and the Provisional Sum. 5.3.3 Total of the Priced Bill of Quantities Provision shall be made for insertion of the total of the amounts brought forward from the Sections, Daywork, the amount of the Provisional Sum, if any, and the amount of the Adjustment item, if any. 5.4 Section Summary A Section Summary shall be provided where work items are grouped into Sub-Sections under a Section. Total amount of each Sub-Section shall be brought forward to Section Summary and total amount of Section Summary shall be brought forward to Grand Summary. 5.5 Daywork Schedule for Labour, Materials and Construction Plant A Daywork Schedule may be provided in the BOQ for executing varied works as per provisions of the relevant Clauses of Conditions of Contract. A Daywork Schedule shall cover: a. Daywork Schedule for Labour covering the input of various categories of labour (skilled and unskilled) to be deployed to execute an item of work on Daywork 4

basis. b. Daywork Schedule for Materials covering the materials to be consumed in the item of works to be executed on Daywork basis. c. Daywork Schedule for Constructional Plants covering the input of construction plants of various categories to be deployed to execute an item of work on Daywork basis. Nominal quantities of labour input (in Hours), Material to be consumed (classified units) and input of construction plant (in Hours) shall be entered in the Bill of Quantities. Measurement and Payment to the Contractor shall be in accordance with the Standard Method of Measurements as provided in PICC Standard Method of Measurements PICCSMM1. Sample formats are attached in the Appendices. 5.6 Work Items a. Arrangement of the Bill of Quantities The items in the Bill of Quantities which are to be priced and to contribute to the Tender Total may be arranged into numbered Sections. An example of such arrangement or grouping of work items is given herebelow: (By Way of Example) Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: General and Preliminary items Earthworks Culverts and Bridges Subsurface Drains Tubewells and Pump Houses Miscellaneous Items

General Items may be grouped as a separate Section (Section 1: General and Preliminary items) of the Bill of Quantities. Items in each part shall be arranged in the general order of the work Classification. Any section may be split in to further sub-sections based on project requirements. In such case, section summary should be provided to sum up total amount of that particular section.

b.

Headings and Sub-headings Each Section of the Bill of Quantities shall be given a heading and groups of items within each sub-section be given sub-headings. Headings and sub-headings shall be read as part of the item descriptions to which they apply. Headings and sub-headings shall be repeated at the start of each new page which lists items to which they apply.

c.

Extent of itemization and description All work shall be itemized and the items shall be described in accordance with the Work Classification, but further itemization and additional description may be provided of the nature, location, importance or any other special characteristic of the work is thought likely to give rise to special methods of construction or considerations of cost.

d.

Descriptions i. Descriptions shall identify the work covered by the respective items, but the exact nature and extent of the work is to be ascertained from the Drawings, Specifications and conditions of the contract, as the case may, read in conjunction with the work classification. ii. Any detail of description required to be given in accordance with the work classification may be omitted from an item description provided that a reference is given in its place which identifies precisely where the omitted information may be found on a drawing or in the Specification. iii. Where an item description compiled in accordance with the Work Classification would be insufficient to identify clearly the particular work covered by the item additional description shall be given to identify the work by reference to its location or other physical features shown on the Drawings or described in the Specification.

e.

Ranges of Dimensions Where all the components of work included in an item are of one dimension within a range given in the Work Classification that dimension may be stated in the item description in place of the range of dimensions given.

f.

Prime Cost Items The estimated price of work to be carried out by a Nominated Sub-contractor shall be given in the Bill of Quantities as a Prime Cost Item. Each Prime Cost Item shall be followed by; i. An item for a sum for labours in connection therewith which, in the absence of any express provision in the Contract to the contrary, shall include only In any case in which the Nominated Sub-Contractor is to carry out work on the site for allowing him to use temporary roads, scaffolding, hoists, messrooms, sanitary accommodation and welfare facilities which are provided by the contractor for his own use and for providing space for office accommodation and storage of plant and materials, for disposing of rubbish and for providing light and water for the work of the Nominated Sub-contractor, and in any case in which the Nominated Sub-contractor is not to carry out work on the Site for unloading, storage and hoisting materials supplied by him and returning packing materials. ii. An item expressed as a percentage of the price of the Prime Cost Item in respect of all other charges and profit. Where any goods, materials or services supplied by a Nominated Sub-contractor are to be used by the Contractor in connection with any item, reference shall be made in the description of that item, or in the appropriate heading or sub-heading, to the Prime Cost Item under which the goods or materials or services are to be supplied.

g.

Provisional Sums Provision for contingencies shall be made by giving Provisional Sums in the Bill of Quantities and not by increasing the quantities beyond those of the work expected to be required. Provisional Sums for specific contingencies shall be given in the Grand Summary of the Bill of Quantities.

h.

Quantities The quantities shall be computed net using dimensions from the Drawings, unless directed otherwise by a measurement rule in Method of Measurement or by the Contract, and no allowance shall be made for bulking, shrinkage or waste. 7

Quantities may be rounded up or down where appropriate. Fractional quantities should not be given to more than two places of decimals. i. Work affected by water Where an existing body of open water (other than groundwater) such as a river, stream, canal, lake or body of tide water is either on the Site or bounds the Site, each body of water shall be identified in the Preamble to the Bill of Quantities, a reference shall also be given to a drawing indicating the boundaries and surface level of each body of water or, where the boundaries and surface levels fluctuate, their anticipated ranges of fluctuation. j. Pond and excavation levels The Commencing Ground Surface shall be identified in the description of each item for work involving excavation, boring or driving for which the Commencing Ground Surface is not the Original Ground Surface. The Excavated Surface shall be identified in the description of each item for work involving excavation for which the Excavated Surface is not the Final Surface. The depths of excavation stated in accordance with the Work Classification shall be measured from the Commencing Surface to the Excavated Surface.

6.

UNITS OF MEASUREMENT
The following units of measurement and abbreviations shall be used.

Unit Millimetre Metre Square millimetre Square metre Hectare Cubic metre Kilogramme Tone Metric Tone Sum Number Hour Horse Power Week Litre

Abbreviation mm M mm or mm2

M or M2 Ha M or M3 kg Ton M.Ton sum No. Hr Hp wk Ltr

7.

FORMATTING AND SETTING

The Bill of Quantities should be set out on paper of A4 size. The work items should be set out within columns headed and ruled consecutively as follows; Margins (mm): Top: 27.5 Bottom: 25 Left: 27.5 Right: 13.9 Font: Font Face: Times New Roman Font Size: 12 (For Main Heading) 11 (For Normal Text) 11 (For Table Text) Column Headings, Width and Text Alignment shall be as follow;

Column Heading Item Number Item description Unit Quantity Rate (Figures) Rate (words) Amount (Rupees)

Column Width 9.6 45.2 15.7 17 22.3 38.2 20.6 mm mm mm mm mm mm mm

Text Alignment Centre Aligned Left Aligned Centre Aligned Right Aligned Right Aligned Left Aligned Right Aligned

10

8.

COMPLETION, PRICING AND USE OF THE BILL OF QUANTITIES

8.1 Insertion of rates and prices Rates and prices shall be inserted in the rate column of the Bill of Quantities in Pak Rupees. 8.2 Sections to be totalled Each Section of the Bill of Quantities shall be totalled and the totals carried to Section Summary or to the Grand Summary, as the case may be. 8.3 Adjustment Item a) A Bidder/Tenderer may insert a lump sum addition or deduction against the Adjustment Item given in the Grand Summary in adjustment of the total of the priced Bill of Quantities. b) Adjustment Item for the purpose of interim additions or deductions on account of the amount, if any, of the Adjustment Item shall be made by installments in interim certificates in the proportion that the amount referred to in Relevant provision clause bears to the total of the priced Bill of Quantities before the addition or deduction of the amount of the Adjustment Item and a statement to this effect shall appear in the Preamble to the Bill of Quantities. Such interim additions or deductions shall be made before deduction of the retention moneys, and shall not exceed in the aggregate the amount of the Adjustment Item. If by the date of issue pursuant to relevant provisions clause of the Certificate of Substantial Completion for the whole of the Works any balance of the amount of the Adjustment Item is outstanding it shall be added to or deducted from the moneys then due.

9.

PERFORMAS SAMPLES
Sample Formats are attached for preparation of the Bill of Quantities as guide lines.

11

PERFORMAS SAMPLE

12

[PROJECT NAME]

GRAND SUMMARY BILL OF QUANTITIES

Section 1 2 3 4 5 6 7

Description General and preliminary Items Earthwork and related items Structures (New/Replacement) Subsurface Drains Tube wells and Pump Houses Miscellaneous Items -------Contd.------Sub-Total for Sections (A) Total for Daywork brought forward from Daywork summary (B) Total For Sections and Daywork (C )= (A+B) Total for Provisional Sums (D) Grand Total (E)= (C+D) Add adjustment items () (F)

Amount (Rs.)

Total Tender / Bid Price carried forward to Tender Bid Form(G)= (EF)

13

[PROJECT NAME] Section No. 1: General and Preliminary Items

Item No

Description Contractual Requirements

Unit

Quantity

Rate in Figures (Rs.) Figures Words

Amount (Rs.)

1/1 Guarantee against Performance Security. 1/2 Guarantee against advance Payment. 1/3 Insurances of the Works. 1/4 Third party insurance. Specified requirements. Establishment and removal 1/5 of offices for the Engineers staff. Maintenance of office for 1/6 the Engineers staff. Establishment and removal 1/7 of laboratories for the Engineers staff. Maintenance of laboratories 1/8 for the Engineers staff. Providing, maintenance and

No.

No. No. No.

No.

months

No.

months

months 1/9 operation of ......No. vehicles for Engineers Staff 1/10 Set of progress photographs Establishment and removal 1/11 of office equipment. Maintenance of office 1/12 equipment. Establishment and removal 1/13 of laboratory equipment. No. No.

months

No.

14

[PROJECT NAME] Section No. 1: General and Preliminary Items

Item No 1/14

Description Maintenance of laboratory equipment. Establishment and removal

Unit months

Quantity

Rate in Figures (Rs.) Figures Words

Amount (Rs.)

1/15

of surveying equipment. Maintenance of surveying

No.

1/16

equipment.

months

Attendance upon the 1/17 Engineers staff, ........ No. survey helpers. Attendance upon the 1/18 Engineers staff, ......No. laboratory assistants. Sampling and Testing of 1/19 materials as per provision of Specifications Testing of Permanent works 1/20 Traffic diversions. 1/21 Traffic regulation; 1/22 establishment and removal. Traffic regulation; 1/23 continuing operation and maintenance. Establishment and removal 1/24 of access roads. Maintenance of access 1/25 roads.

months

months

lump sum lump sum lump sum lump sum

months

Km

months

15

[PROJECT NAME] Section No. 1: General and Preliminary Items

Item No

Description Establishment and removal of de-watering system

Unit

Quantity

Rate in Figures (Rs.) Figures Words

Amount (Rs.)

lump sum

1/26

including operation and maintenance.

1/27 Shop Drawings as specified.

lump sum

1/28 RFIs and Submittals.

lump sum

1/29 Arrangement of Meetings.

lump sum

Method-related Charges Setup and removal of office and accommodation 1/30 buildings for Contractors staff and labour. Maintain of office and accommodation buildings 1/31 for Contractors staff and labour. Set up and removal of stores 1/32 and materials compound. Set up electricity supply and 1/33 standby generators. Operation and maintenance 1/34 of electricity supply. Water supply for the 1/35 duration of construction. Site transport for the 1/36 duration of construction. lump sum lump sum months months lump sum

months

months

16

[PROJECT NAME] Section No. 1: General and Preliminary Items

Item No Others

Description

Unit

Quantity

Rate in Figures (Rs.) Figures Words

Amount (Rs.)

1/37 Withholding Tax; works done basis

%age

Total for Section No. 1 (Carried forward to BOQ Grand Summary Page)

17

[PROJECT NAME] Section No. 2: Earthworks

Item No 2/1 2/2 2/3 2/4 2/5

Description

Unit

Quantity

Figures

Rate (Rs.) Words

Amount (Rs.)

Total for Section No. 2 (Carried forward to BOQ Grand Summary Page)

18

[PROJECT NAME] Section No. 3: Culverts & Bridges Section Summary

Sub Section 3A 3B Description Culverts Bridges Amount (Rs.)

Total for Section No. 3 (Carried forward to BOQ Grand Summary Page)

19

[PROJECT NAME] Section No. 3: Culverts & Bridges Sub Section No. 3A: Culverts

Item No 3A/1 3A/2 3A/3 3A/4 3A/5

Description

Unit

Quantity

Figures

Rate (Rs.) Words

Amount (Rs.)

Total for Sub Section No. 3A (Carried forward to Section:3 Summary Page)

20

[PROJECT NAME] Section No. 3: Culverts & Bridges Sub Section No. 3B: Bridges

Item No 3B/1 3B/2 3B/3 3B/4 3B/5

Description

Unit

Quantity

Figures

Rate (Rs.) Words

Amount (Rs.)

Total for Sub Section No. 3B (Carried forward to Section:3 Summary Page)

21

[PROJECT NAME] Section No. 4: Surface Drains

Item No 4/1 4/2 4/3 4/4 4/5

Description

Unit

Quantity

Figures

Rate (Rs.) Words

Amount (Rs.)

Total for Section No. 4 (Carried forward to BOQ Grand Summary Page)

22

[PROJECT NAME]
Summary for Daywork

Amount (Rs.) (I) (II) (III) Total for Daywork: Labour Total for Daywork: Materials Total for Daywork: Constructional Plant ____________ ____________ ____________

Total for Daywork (Carried forward to Grand Summary Page of Bill of Quantities)_______________

23

[PROJECT NAME]
Schedule of Daywork Rates for Labour

Item Description No 1 Ganger 2 3 4 5 6 7 8 Labourer Brick layer Mason Carpenter Steel work Erector ------etc-------

Unit Hr Hr Hr Hr Hr Hr Hr Hr Hr Hr

Quantity 500 5,000 500 500 500 500 500 1,000 500 500

Figures

Rate (Rs.) Words

Amount (Rs.)

Driver for vehicle up to 10 tons 9 Operator for excavator, dragline, shovel or crane Operator for tractor, 10 (tracked) with dozer blade or ripper

Sub Total for Daywork (Labor) Allow _____________ percent of subtotal for Contractors overhead, profit, etc. Total for Daywork: Labour (Carried forward to Daywork Summary)

24

[PROJECT NAME]
Schedule of Daywork Rates for Materials

Item Description No 1 Ordinary Portland Cement (grey) 2 Mild Steel 13mm ( ) bar (Deformed) Grade 40 Fine aggregate for concrete 3 as specified in Clause____________ 4 5 -------etc--------

Unit Bag Ton M

Quantity 200 100 1,000

Figures

Rate (Rs.) Words

Amount (Rs.)

Sub Total for Daywork (Material) Allow _____________ percent of subtotal for Contractors overhead, profit, etc. Total for Daywork: Material (Carried forward to Daywork Summary)

25

[PROJECT NAME] Schedule of Daywork Rates for Construction Plants

Item No

Description
Excavator, dragline: face shovel or

Unit

Quantity

Figures

Rate (Rs.) Words

Amount (Rs.)

a)

Up-to and i/c 1 m

Hour Hour Hour

500 1,400 100

b) Over 1 m to 2 m c) Over 2 m

Tractor (tracked) including bull or angle dozer:

a)

Up-to and i/c 150 hp

Hour Hour Hour

500 400 200

b) Over 150 to 200 hp c) Over 200 to 250 hp

Tractor with ripper:

a)

Up-to and including 200 hp

Hour

400

b) Over 200 to 250 hp

Hour

200

-------etc-------Allow _____________ percent of subtotal for Contractors overhead, profit, etc. Total for Daywork: Plants (Carried forward to Daywork Summary)

26