PRE TENDER SAFETY & HEALTH PLAN GUIDANCE

Number:

Distribution: Business Process Manual Holders

Summary of Changes: REMOVE AND DESTROY PREVIOUS ISSUE (Paragraphs containing amended text are marked with [ ] in the margins)

Originator: Owner: Date: April 2001

Issue:

02

Approved: ....................................... Page 1 of 6

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CONTENTS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Nature of the Project The existing Environment and Hazardous Areas Existing Drawings The Design Construction Materials Site Wide Elements Co-ordination with Clients Operations Site Rules Continuing Liaison Information required

PRE-TENDER HEALTH AND SAFETY PLAN MUST BE PRODUCED AS CONTROLLED DOCUMENTS WITH TYPICAL DISTRIBUTION BEING DESIGN TEAM AND PRINCIPAL CONTRACTOR

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PRE TENDER SAFETY AND HEALTH PLAN GUIDE

This guide helps you to consider the matters that could be included in the pre-tender stage safety and health plan. Some of the items may not be relevant to your project. The level of detail should be determined by the safety and health risks of the project. Projects involving minimal risks call for simple straightforward pre-tender stage safety and health plans. Large projects or those involving significant risks will require more detail.

Possible information for inclusion in the pre-tender stage safety and health plan
1. Nature of the Project 2. Name of Client and Clients Agent if applicable Name of Planning Supervisor Identify S & H responsibilities for site and contractors organization Site Location Scope of Work Programme/Key Dates

The Existing Environment & Hazardous Areas

Certain areas, such as confined spaces and restricted spaces etc are designated as hazardous because of size, accessibility, content or type of work. Examples may include: Certain plant room and service tunnels Chemical Stores Rooftops and some floor/ceiling voids HV switchrooms, LV switchrooms, generator and transformer areas Cooling tower compounds Gas meter rooms Empty water or fuel tanks Confined spaces (pressure vessels, manholes, pits, tanks etc) Lift pits Existing services, e.g. underground and overhead lines Existing structures, e.g. special health problems from materials in existing structures which are being demolished or refurbished. 3. Existing Drawings

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Available drawings of structure(s) to be demolished or incorporated in the proposed structure(s) (this may include a safety and health file prepared for the structure(s) and held by the client).

4.

The Design

Significant hazards or work sequences identified by designers which cannot be avoided or designed out and, where appropriate, a broad indication of the precautions assumed for dealing with them.

The principles of the structural design and any precautions that might be needed or sequences of assembly that need to be followed during construction.

Detailed reference to specific problems where contractors will be required to explain their proposals for managing these problems.

Examples may include: Work on live electrical circuits/systems Hot work, e.g. welding, burning, brazing, bitumen, abrasive cutting/grinding, etc. Using/handling hazardous substances or materials Working on roofs/elevation/gantries/scaffolding etc Disposal of hazardous waste Work in confined spaces Excavation, e.g. trenches Working in areas identified as hazardous Using machinery or equipment identified as hazardous, e.g. requires special care and attention, protective clothing/apparatus, hazard could occur in the event of a breakdown etc.

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5.

Construction Materials Health hazards arising from construction materials where particular precautions are required, either because of their nature or the manner of their intended use. These will have been identified by designers as They should be hazards that cannot be avoided or designed out.

specified as far as necessary to ensure reliable performance by a competent contractor who may be assumed to know the precautionary information that suppliers are, by law, required to provide. 6. Site-Wide Elements 7. Positioning of site access and egress points (e.g. for deliveries and emergencies) Location of temporary site accommodation Location of unloading, layout and storage areas Traffic/pedestrian routes

Co-ordination with Client's Operation Consideration of the safety and health issues that arise when the project is to be located in premises occupied or partly occupied by the client and operational Specific tasks out of hours Methods of protection

8.

Site Rules Specific site rules which the client or the planning supervisor may wish to lay down as a result of points 2 to 7. Inclusion of Johnson Controls Guidelines for Contractors and Temporary Employees. Safe working practices, e.g. Persons Permits Visiting contractors Local Processes

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 9.

Security Access Tools and Equipment Smoking Policy

Continuing Liaison Procedures for considering the safety and health implications of design elements of the principal contractors and other contractors packages. Procedures for dealing with unforeseen eventualities during project execution resulting in substantial design change and which might affect resources. Meetings and reporting Kick off meetings typical agenda Site meetings typical agenda Job Safety Reviews

10.

Information Required

In response to the Pre-Tender Safety and Health Plan and tender documentation the prospective Principal Contractors could be asked to provide the following: Their Safety and Health Policy Outline submission to prove Safety and Health has been adequately provided for in accordance with the Pre-Tender Safety and Health Plan A clear specification of the resources to control and manage the major Safety and Health risks. Evidence of competence to carry out the construction work to the requirements of Safety and Health legislation.

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