Académique Documents
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Procure to Pay
Author:
Vinod Menon
Creation Date: December 28, 2009 Last Updated: February 11, 2010 Document Ref: MOLT/300189505/P2P/BF162 Applications Set-Up
Version: Release:
1A 12.1.1
Approvals: Vandana Avantsa Sudhir Sharma Sandeep Gupta MSSL Project Head Oracle Corporation Project Manager MSSL Business Head
Document Control
Change Record
2
Date 28-Dec09
Version 1A
Reviewers
Name
Hitesh Tuteja
Position
OCS Solution Architect - SCM
Distribution
Copy No.
1 2 3 4
Name
Library Master
Location
Project Library Project Manager
Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
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Contents
Document Control.......................................................................................ii Distribution............................................................................................ii Application Setup Control Sheet Procure to Pay.......................................4 Read Me First..............................................................................................5 PO: Define Profiles-System.........................................................................6 PO : Define Document Types Setup>Purchasing>Document Types.......................................................11 PO: Set up Purchasing Controls ...............................................................13 PO: Set up Receiving Controls .................................................................16 PO: Set up Financial Controls ..................................................................18 PO: Define Approval Groups / Approval Assignments / Position Hierarchy 20 PO: Define Buyers....................................................................................21 PO: Define Expense Account Rules...........................................................22 PO: Line Type...........................................................................................23 Open and Closed Issues............................................................................24 Open Issues.........................................................................................24 Closed Issues.......................................................................................24
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Machine:
SA: Profile Options / Set Profile Options PO: Seutp Purchasing Controls PO: Update Document Types
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Read Me First
Attention: All setup steps in this BF.162 document should be executed as SETUPUSER unless otherwise directed for a particular step.
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MSSL Process:
Purchasing
Priority (H, M, L):
22-Jan-2010
Process Owner:
Control Number:
PO-01 <Priority (H, M, L)> Description: The system administrator sets and updates profile values. Attention: The navigation path for setting System Profile Options is accessed through the System Administration responsibility.
Profile Site Application Responsibility User
PO: Allow Auto-generate Sourcing Rules PO: Allow Autocreation of Oracle Sourcing Documents PO: Allow Buyer Override in Autocreate Find PO: Allow Referencing CPA Under Amendment PO: Allow Category Override in Autocreate Find PO: Allow Rate Override For User Rate Type PO: Allow Requisition Approval Forward Action PO: Allow Retroactive Pricing of POs PO: Amount Billed Threshold Percentage PO: Approval Timeout Value PO: Archive Catalog on Approval PO: Auto Apply Default Contract Template PO: AutoCreate GL Date Option PO: Automatic Document Sourcing PO: Automatically Deliver Drop Ship ASNs PO: Cache Time To Live PO: Change Supplier Site PO: Check open periods PO: Contractor Assignment Completion Warning Delay PO: Contracts Enabled PO: Convert Requisition UOM to Source Document
File Ref: 96758317.doc (v. )
CREATE AND UPDATE Yes Yes Yes Yes Yes Yes OPEN RELEASES 300 Yes AutoCreate Date No 15 Yes No
Yes
PO: Set up Purchasing Controls 13 of 22
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up Profile Site Application Responsibility User
UOM PO: Create ASBN invoices using AP interface tables PO: Custom Measure Precedence PO: Default Need-By Time PO: Default PO Promise Date from Need By Date PO: Default Requisition Grouping PO: Default Supplier Item Catalog Option PO: Display VMI Warning PO: Display the Autocreated Document PO: Display the Autocreated Quotation PO: Document Builder Default Document Type PO: ERS Aging Period PO: ERS Invoice Number Prefix PO: Enable Direct Delivery To Shop Floor PO: Enable Services Procurement PO: Generate Amendment Documents PO: In File Path PO: Item Cross Reference Warning PO: Legal Requisition Type PO: Notification Lines Display Limit PO: Override Approved Supplier List Status PO: Price Tolerance (%) for Catalog Updates PO: Release During ReqImport PO: Restrict Requisition line modify to quantity split PO: Secondary Email address PO: Set Debug Concurrent ON PO: Set Debug Workflow ON PO: Supplier Consigned Enabled PO: Supplier Pricing Method PO: Terms and Conditions filename PO: UOM Class for Temp Labor Services PO: Use Need-by Date for Default Autocreate Grouping PO: Use P-Cards in Purchasing PO: Use Requisition Line Numbers on Autocreated Purchase Order Lines PO: Use Ship-to for Default Autocreate grouping PO: VMI Enabled PO: Validate Need-by Time For Requisition Submit
File Ref: 96758317.doc (v. )
OU, Commodity, Global 0:00 No Requisition Negotiated Sources Yes Yes Yes New Order 0 ERS No Yes
20
No No No Yes
No No Yes
PO: Set up Purchasing Controls 13 of 22
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up Profile Site Application Responsibility User
PO: Warn if RFQ Required before Autocreate PO: Write Server Output to File PO: cXML From Domain PO: cXML From Identity PO:Enable Sql Trace for Receiving Processor PO:Fax Output Directory for the PO Document PO:Override Funds Reservation PO:Use Document GL Date to Unreserve PO:Workflow Processing Mode RCV: Allow routing override RCV: Debug Mode RCV: Default Include Closed PO Option RCV: Fail All ASN Lines if One Line Fails RCV: Fail Item Transaction If Charge Fails RCV: Print Receipt Traveler RCV: Processing Mode HR: Security Profile MO: Operating Unit MO: Default Operating Unit Sign-On:Notification POS: ASL planning attribute updates from supplier approved by POS: ASN Shipment Display Period POS: Allow Invoice Backdating POS: Default Promise Date while acknowledgement POS: Default Responsibility for Newly Registered Supplier Users POS: Display AP AR Netting information POS: External Logon Path POS: External Responsibility Flag POS: External URL POS: Internal URL POS: Invoice Unit Price Change for Quantity-Based Matches POS: Limit invoice to single PO POS: OSN Hub POS: Product and Service Segments Definition POS: Use AME for Supplier Approval
File Ref: 96758317.doc (v. )
Yes
No
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up Profile Site Application Responsibility User
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Document Types
Business Area: Date:
Purchasing
Priority (H, M, L):
03-feb-2010
Process Owner:
PO-02 <Priority (H, M, L)> Description: Use this form to define and change Document Types used in purchasing. Type
Purchase Agreement Purchase Agreement Purchase Order Purchase Order Quotation Quotation Quotation Release Request for Quotation Request for Quotation Request for Quotation Requisition Requisition
Subtype
Blanket Contract Planned Standard Bid Catalog Standard Blanket Bid Catalog Standard Internal Purchase
Name
Blanket Purchase Agreement Contract Purchase Agreement Planned Purchase Order Standard Purchase Order
Bid Quotation
Quotation Class
Catalog Quotation Standard Quotation Blanket Release Bid RFQ Catalog RFQ Standard RFQ Internal Requisition Purchase Requisition
Forward Method
Archive on
Default Hierarchy
TypeApproval Transaction
Document Type
Subtype
Purchase Agreement
Blanket
Attributes
Public
Full
Hierarch y
Approve
PO Approval
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Approval Workflow
Security Level
Access Level
Autocreate Workflow
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up Purchase Agreement Contract Y Y Y Y Public Full Hierarch y Approve MSSL Purcha sing PO Hierarc hy MSSL Purcha sing PO Hierarc hy MSSL Purcha sing PO Hierarc hy MSSL Purcha sing PO Hierarc hy MSSL Purcha sing IR Hierarc hy MSSL Purcha sing PR Hierarc hy PO Approval PO Approval Top Process PO Approval Top Process PO Approval Top Process PO Approval Top Process Main Requisiti on Approval Main Requisiti on Approval PO Create Documen ts PO Create Documen ts
Overall
Purchase Order
Planned
Public
Full
Hierarch y
Approve
PO Approval
Purchase Order
Standard
Public
Full
Hierarch y
Approve
PO Approval
Release
Blanket
Public
Full
Hierarch y
Approve
PO Approval
Release
Internal
Public
Full
Hierarch y
Approve
Requisition
Requisition
Purchase
Public
Full
Hierarch y
Approve
Requisition
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PO: Set up Purchasing Controls Purchasing Super User > Organizations > Purchase Options
MSSL
Process:
Procure To Pay
Business Area:
Date:
Procure To Pay
Priority (H, M, L):
Control Number:
PO-03
Description: Use this form to define Purchasing Options. Purchasing Options are default values and controls for functions throughout Purchasing Attention: Use SETUPxxx/xxxxxx for all the following steps unless mentioned otherwise. Attention: Purchasing Options must be defined for each Operating Unit. Users must be logged in using the appropriate responsibilities when setting up the following Purchasing Options parameters.
Form N e am
MSSL Purchasing Super User must be used when configuring the Operating Units.
Purchasing Options
0 0
0.0000 Enforce Price tolerance Enforce Price Tolerance Amount Display Disposition Messages Notify if Blanket PO Exists Allow Item Description Update Yes
Document Control
Price Tolerance (%) Price Tolerance Amount (Rs) Enforce Full Lot Quantity
Mandatory
Cancel Requisitions
Yes
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Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up SBI Buying Company Identifier Output Format Maximum Attachment Size (in MB) Email Attachment Filename PDF 2 Enforce Buyer Name
No Yes No
Attachments.zip
No
Document Defaults
Requisition Import Group-By Internal Requisition Order Type Internal Requisition Order Source Receipt Close Tolerance (%) Invoice Close Tolerance (%) Quote Warning Delay All Line Type Raw Material
XXX - Internal
Rate Type
Corporate
Internal
4 Way
Cumulative
Price Type
Variable
1.00
Document or Shipment
Receipt Accounting
Accrue Expense Items Accrue Inventory Items At Receipt At Receipt Automatic Offset Method None Expense AP Accrual Account XXXX.231031.0000.0000.0000.0000.0000
Document Numbering
Document RFQ Number Quotation Number File Ref: 96758317.doc (v. ) Entry Automatic Automatic Type Alphanumeric Alphanumeric Next Number Refer Data Template Refer Data Template PO: Set up Purchasing Controls 13 of 22
Automatic Automatic
Alphanumeric Alphanumeric
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PO: Set up Receiving Controls Purchasing Super User > Organizations > Receiving Options
MSSL
Process:
Procure To Pay
Business Area:
Date:
Procure To Pay
Priority (H, M, L):
Control Number:
PO-04
Description: Use this form to define Purchasing Options. Purchasing Options are default values and controls for functions throughout Purchasing Attention: Use SETUPxxx/xxxxxx for all the following steps unless mentioned otherwise. Attention: Purchasing Options must be defined for each Operating Unit. Users must be logged in using the appropriate responsibilities when setting up the following Purchasing Options parameters.
Form N e am
MSSL Purchasing Super User must be used when configuring the Operating Units.
Receiving Options
0
Warning Allow Unordered Receipts Allow Express Transactions Allow Cascade Transactions Allow Blind Receiving Validate Serial Numbers on RMA Receipts Yes
Receiving Options
Enforce Ship-To
Warning
Yes
5 5 Warning
Yes No No
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Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up Over Receipt Tolerance (%) Over Receipt Action RMA Receipt Routing Receipt Routing Receipt Number Generation Receipt Number Type Next Receipt Number Validate Lots on RMA Receipts
No
Accounting
Receiving Inventory Account Clearing Account XXXX.131101.0000.0000.0000.0000.0000 XXXX.131609.0000.0000.0000.0000.0000 Retroactive Price Adjustment Account XXXX.320006.0000.0000.0000.0000.0000
Cost Factors
Interface to Advanced Pricing At Receipt Interface to Transportation Execution None
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PO: Set up Financial Controls Purchasing Super User > Organizations > Financial Options
Form N e am
Financial Options
MSSL
Process:
Procure To Pay
Business Area:
Date:
Procure To Pay
Priority (H, M, L):
Control Number:
PO-05
Description: Use this form to define Purchasing Options. Purchasing Options are default values and controls for functions throughout Purchasing Attention: Use SETUPxxx/xxxxxx for all the following steps unless mentioned otherwise. Attention: Purchasing Options must be defined for each Operating Unit. Users must be logged in using the appropriate responsibilities when setting up the following Purchasing Options parameters. MSSL Purchasing Super User must be used when configuring the Operating Units.
Description: Use this form to define Financial Options. In the Financial Options window, select a tab that contains the options you want to define. Source : To be defined in Accounts Payable module Operating Unit : SBU5-OU
Tab : Accounting : Future Periods GL Accounts Liability Prepayment Bills Payabale Discount Taken File Ref: 96758317.doc : : : : (v. ) XXXX.719149.0000.0000.0000.0000.0000 PO: Set up Purchasing Controls 13 of 22 XXXX.231001.0000.0000.0000.0000.0000 XXXX.133227.0000.0000.0000.0000.0000 : 2
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-Up PO Rate Variance Gain PO Rate Variance Loss Expenses Clearing Miscellaneous Retainage Tab : Supplier Purchasing : RFQ Only Site Ship-To Location Bill-To Location Inventory Organisation Ship Via FOB Freight Terms Tab : Encumbrance Use Requisition Encumbrance Reserve at Completion Use PO Encumbrance Tab : Tax VAT Registration Member State VAT Registration No. Tab : Human Resources Business Group Expense Reimbursement Adress Use Approval Hierarchies Employee Number Method Next Automatic Number : : Manual : : : MSSL India Office Yes : : India : : : : : : : No SBU5_LOC SBU5_LOC IMO - Item Master Organization : : : : : XXXX.520008.0000.0000.0000.0000.0000 XXXX.520009.0000.0000.0000.0000.0000
: : :
No No No
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PO: Define Expense Account Rules Purchasing Super User> Setup:Financials:Accounting >Expense Account Rules
Form N e am
MSSL
Procure To Pay
Business Area:
Date:
Purchasing
Priority(H, M, L):
22-Jan-2010
Process Owner:
Control Number:
PO-06 <Priority (H, M, L)> Description: Use the Buyers window to define Buyers. If The Category field is left blank the buyer can manage all the categories.
Rule
Account Rule Type ITEM CATEGORY ITEM CATEGORY ITEM CATEGORY ITEM CATEGORY ITEM CATEGORY ITEM CATEGORY ITEM CATEGORY ITEM CATEGORY Account Rule Value Segment Name Nominal Segment Value
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Open Issues
1. <Description of issue>
Closed Issues
1. <Description of issue>
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