Freemasonry Manual For MYCHIP Child ID Program

GRAND LODGE OF MASONS IN MASSACHUSETTS
MYCHIP
MASONIC YOUTH CHILD IDENTIFICATION PROGRAM www.mychip.org
Operations Manual Sixth Edition (9/01/05)
CHIP Event Check List

1. 2. 3. Read and follow the MYCHIP protocol. Form your local committee (if not already done). Contact your Area Chairman (if you are not sure whom your Area Chairman is, please contact the Grand Lodge MYCHIP Dept. 1-800-882-1020 ext 4214. The Grand Lodge will pass your message on to your Area Chairman and then he will contact you.)
4. The Area Chairman will list your MYCHIP event at least 60 days prior to the event and at least 90 days in advance for events held in June, July and August, otherwise approval must be obtained from the State Chairman. 5. The Area Chairman will submit your equipment pickup request with the MYCHIP facility so designated for your area at least 30 days in advance. (60 days notice if at all possible.) You must contact the designated supply facility, at least two (2) weeks prior to your event, to arrange pickup and return of the equipment. 6. Arrange and/or send out press releases at appropriate time. 7. Do site check at least one week in advance. 8. Confirm all commitments one week in advance. 9. HAVE A GREAT MYCHIP EVENT! 10. Send Thank you NOTES to all participants.
Table of Contents
Introduction ...................................................................... 3 MYCHIP Organization Protocol ........................................ 5 MYCHIP State Organizing Committee (SOC) MYCHIP Area Organizing Committee (AOC) MYCHIP Local Organizing Committee (LOC) Initiation of MYCHIP Events General Guidelines School Based Programs Community Events MYCHIP Operations Protocol ......................................... 15 Local Committee General Set up and Flow Patterns Pre-site Inspection Ordering of Supplies Additional Supplies Event Set up Station Operation Registration Toothprints and Cheek Swabs Fingerprinting Videotaping Monitors/Check Out Clean up/Breakdown Close Out Appendices Videotaping Suggestions Suggestion to Interviewers/Questions Camera Set Up / Operations Dental Protocol Equipment Lists
MYCHIP Operations Manual 2005
MYCHIP Publicity Protocol ............................................ 32 Introduction Opportunities for Publicity How to Prepare Effective News Releases How to Prepare a Public Service Announcement (PSA) Preparing Broadsides and Flyers Placing Promotional Materials and Editorial Contact Follow-up Sample Copy News Release Public Service Announcement Newspaper Calendar Listing Appendices ...................................................................... 42 MYCHIP Area Chairmen and other MYCHIP Contacts MYCHIP Areas Listed by Town
Introduction
Masonry has long held a commitment to children and families. A parents worst nightmare is the disappearance of a child. In todays society with over one million children being reported missing each year, the problem cannot be ignored. MYCHIP is designed to give families a measure of protection against this ever increasing problem. MYCHIP is the most comprehensive child identification program currently available to our communities. Working together, the Massachusetts Freemasons, The Massachusetts Dental Society, and the Massachusetts Crime Prevention Officers Association are attempting to make this program available to every Massachusetts family who wishes to participate. Through the benevolence of The Grand Lodge of Masons and other sponsoring organizations this service is brought free of charge to the participants. The program consists of four major components: 1) a brief videotaped interview, 2) fingerprinting, 3) a dental impression and 4) cheek swab. The videotape is a recovery tool that provides far more individual characteristics and mannerisms than any still photograph could possibly accomplish. Fingerprinting is a tried and true method of individual identification. The dental bite impression (Toothprints) provides an impression of the biting surface of teeth that like fingerprints are unique to each individual. In addition enough saliva is on the bite impression to provide a DNA sample and a source for scent in canine recovery. The cheek swab, when properly stored will furnish positive DNA identification for many years. Together they provide a most powerful identification and recovery tool. MYCHIP also provides Masons with the opportunity to bring before their communities by example the principles of their craft. By increasing awareness of what Masonry means and what Masons do, we promote the public image of our Fraternity. In this way we strengthen our ability to grow and provide even more good to our communities and to those whom we so dearly love, our families. Through our example it is our aim that others too will become stronger in their desire to make our communities better places in which to live.
To be successful, MYCHIP must be made consistently available throughout this jurisdiction. All Masons are encouraged to support their lodges and other community groups in this project. There are many opportunities in the schools, at community functions, and at specific MYCHIP oriented events to make this service available to the communities. This section of the Blue Book is designed to bring forth protocols associated with MYCHIP to assist all Masons in making this program available. Grand Lodge has worked hard to provide guidance in this program so that MYCHIP can be brought to our communities in a consistent and successful manner. All persons involved in organizing a MYCHIP event should be intimately familiar with the information contained in these protocols. MYCHIP is an evolving program and is open to your suggestions. Any suggestions for changes or enhancements of MYCHIP should be forwarded by email to chip@glmasons-mass.org or by telephone to the MYCHIP Coordinator at 1-800-882-1020 ext. 4214 (in Massachusetts only) or 617-426-6040, extension 4214. We thank you for your interest in MYCHIP and your efforts in promoting this excellent community service program throughout Massachusetts.
MYCHIP Organizational Protocol

A) State Organizing Committee (SOC) General supervision B) Area Organizing Committee (AOC) Regional oversight and organization C) Local Organizing Committee (LOC) Organization of specific events For the purposes of MYCHIP the Commonwealth of Massachusetts has been divided into thirteen geographic districts following the Massachusetts Dental Society (MDS) districts. These are referred to as MYCHIP Districts (see pages 42-43). A) MYCHIP State Organizing Committee will be made up of the following: The Chairman (a Mason) and will be designated as MYCHIP Program Director. He will be an ex-officio member of the MAC executive committee. Massachusetts Dental Society (MDS) member.* Massachusetts Crime Prevention Officers Association member. * Massachusetts Freemasons (All Masons on the SOC are appointed by the Grand Master).
* Non-Masonic representatives will be designated by their respective organizations.
The MYCHIP State Organizing Committee (SOC) will perform and be responsible for the following duties: SOC exercises general supervision of funding, resources, communications, implementation and direction of MYCHIP in Massachusetts. Makes recommendations and sets guidelines for publicity, promotion and marketing for use by the LOCs. Provides suggestions and resources for use by the LOCs. Provides training materials, sets quality standards and exercises general control over the coordination of programs statewide. Maintains inventories of all supplies/equipment necessary to implement MYCHIP events and provides for distribution of these materials.
Develops resources where possible on a statewide basis in all areas helpful to LOCs programs including communication, finances, manpower and vision. Exercises control over the appointment of members of the AOCs and gives them direction, support and assistance in all areas where it can be helpful. SOC will meet when called together by the chairman. It will make periodic reports to the Grand Lodge of Massachusetts Masons as well as to the other organizations that make up the MYCHIP Team including an annual report. B) MYCHIP Area Organizing Committee will be made up of the following: Massachusetts Freemason who is expected to act as chairman Massachusetts Dental Society (MDS) member.* Massachusetts Crime Prevention Officers Association member. * Where appropriate the AOC will have one additional member from Prince Hall (PHMasons).
* Non-masonic representatives will be designated by their respective organizations.
The MYCHIP Area Organizing Committee (AOC) will perform and be responsible for the following duties: Report directly to the SOC and/or MYCHIP Program Director. Will maintain general supervision over outside persons and organizations that are represented on the LOC. Develop and maintain manpower resources, developing a volunteer database including individuals, agencies and organizations that will help MYCHIP events in their region. Provide guidelines for working with volunteers including recruitment, training and follow-up. Develop resources that will be helpful to local committees including but not limited to communication, promotion, marketing and finances. Develop/maintain a list of local events, which would attract children and would be fertile events for MYCHIP participation.
Make sure all scheduled events are reported to Grand Lodge (GL) for purposes of communication and posting on the GL web site. Will properly schedule MYCHIP events though Grand Lodge, informing GL of date, time, estimated number of children to be processed and anticipated equipment needs and completing the necessary paperwork. Track events and provide statistics/commentary of local events in an effort to improve MYCHIP. Serve as event troubleshooters should problems arise in communication or distribution of supplies from GL or the inability of MYCHIP Team members to supply necessary support. Maintain general supervision over all local MYCHIP events. The role of the AOC is supervisory in organization, development of resources and communication including marketing. The members of the AOC are not expected to organize or participate in local events unless they choose to do so. It is strongly recommended that the AOC Chairman appoint a person for the Area to oversee and assist in publicity and media contact. C) MYCHIP Local Organizing Committee (LOC) will be made up of the following: Three members which will include a Masonic sponsor (usually a local lodge and or another affiliated Masonic body such as Shrine, Rainbow, Demolay, Order of the Eastern Star, etc.), local Dentist and a Law Enforcement Officer to represent the member organizations of the MYCHIP Team. Other persons the LOC deems appropriate pending general approval by the AOC Chairman. Others may include individuals, representatives of agencies, civic groups/ organizations and town/city officials who will be helpful to a given event. A PR person to oversee publicity and media contact. The LOC is event specific meaning that it is responsible for organizing a specific event it is not responsible for organizing multiple events in a specific area unless specifically
charged with that responsibility. All requests for events will be directed to Grand Lodge through the Area Chairman, Asst. Directors and Directors, ONLY.! The MYCHIP Local Organizing Committee (LOC) will perform and be responsible for the following duties: Making all local arrangements for specific MYCHIP events. This shall include but not be limited to preliminary arrangements, manpower, promotion, marketing, site arrangements, training of volunteers, publicity, development of sponsors, finances and follow up. Are expected to work within the guidelines of the SOC/AOC but are encouraged to be innovative and creative according to local needs. The objective of the program is to furnish a high quality public service while promoting a positive image of MYCHIP Team members as well as any local sponsoring organizations. Will be responsible for procuring the equipment/supplies from GL and returning the equipment/unused supplies in a timely fashion and in good working order. Following up with the necessary paperwork at the completion of the event. They will also provide the AOC with any suggestions for improvement of the MYCHIP Program. The LOCs are the backbone of MYCHIP. It is on their performance that MYCHIP will succeed or fail. They need to take their responsibility to excellence very seriously. The LOC must be able to adapt this program to their local needs without compromising the integrity and purposes of the program at large.
Initiation of MYCHIP Events: A) General Guidelines B) School Events C) Community Events D) Stand-Alone Events
A) General Guidelines Anyone may initiate inquiry into a local MYCHIP event. This is normally done through contacting the MYCHIP Coordinator at GL. He will in turn contact the Chairman of the AOC in the MYCHIP District where that event would be held. A local Lodge may initiate a MYCHIP Event by contacting their AOC Chairman directly.
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As soon as the LOC has determined preliminary information for an event including dates, times and the number of children anticipated to participate along with general sponsoring information; the event should be scheduled with Grand Lodge through their MYCHIP Area Chairman. The LOC then continues to develop and refine arrangements for the event under the general supervision of the AOC. B) School Events Experience has showed that MYCHIP provided within the school is the best way of reaching the most children within a community. It should be remembered, however, that schools should be approached with proper respect for the sometimes-delicate position under which they operate within a community. The best way to approach a school system is by building community consensus. After forming the LOC, building support of the Chief of Police, civic leaders and elected officials is extremely important. From that point of consensus it is then much easier to approach the Superintendent of Schools and school committees. All local communities are different and the LOC must approach this challenge in a way it feels to be most effective. Organization is particularly important in school based events. It is suggested that 4-6 months of lead-time is appropriate in this scenario. It is suggested that the LOC request a point of contact person to work with in planning events. If planned/ approached properly, school/ community officials can be extremely helpful in providing manpower, financial and public relations. Remember our objective is to provide a community service as effectively as possible. It is particularly difficult to provide Masonic manpower for school events held within the working day. LOCs involved in school events are particularly encouraged to develop outside manpower resources such as parent groups, civic groups, etc. Not only does this ease manpower burdens but it also gives a community greater ownership in the MYCHIP Program. In school based programs the parents will typically give permission prior to the event. Grand Lodge provides a special school based form for that purpose. Unlike a Community Event based program where permission of a non parent accompanying the child may be accepted, in school based programs only the parents permission and signature on the school based permission form will be accepted.
School based programs will be instrumental in generating the numbers needed to legitimize the MYCHIP program statewide. They also provide the best and greatest access to protect the children within an entire community. Suggested School MYCHIP Protocol School events require the LOC (Local Organizing Committee) to pay more attention to detail concerning MYCHIP programs. The LOC has been mentioned previously in this handbook. The following will deal with the LOCs role in school MYCHIP events. One of the things that is misunderstood about the MYCHIP program is that most of the planning comes from within the local organizing committee (LOC) which is the starting point for every MYCHIP event. The local committee for school MYCHIP programs consists of a mason, who is in charge of the entire event, the school PTO rep, the superintendent or their rep, a local dentist, and a law enforcement officer. It is strongly recommended that the District Deputy Grand Master (DDGM) and/or his District Awareness Officer (DAO) be involved to insure the success of the school program. After the formal approval of the Masonic MYCHIP Program by the superintendent and the school committee, the LOC meets and the dental representative will determine which day/days of the week would be best for the dental community to properly staff the proposed MYCHIP event. Note: Most dentists prefer to help with MYCHIP events on their days off, rather than interfere with their dental practice and patients. Once the dates have been established and the MYCHIP Event Registration Form information has been supplied to the MYCHIP Area Chairman, event plans may proceed. The MYCHIP Area Chairman will register the event with Grand Lodge. Dental personnel and law enforcement officers will confirm dates and staffing for the events. The masonic coordinator is in charge of staffing all other aspects of the programs. The masonic coordinator is also responsible for maintaining contact with the others in his committee and tracking their progress.
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It is recommended that school MYCHIP events be registered at least six to eight weeks apart. Different circumstances might dictate otherwise and this is okay as long as there is proper staffing of said events, including dental, police, and masonic volunteers. The reason for this is to prevent volunteer burn out, and that it takes this amount of time to properly sign up the children, complete the daily schedule and compile the volunteers necessary to staff the event. An example: Any Town Schools wants the Masonic MYCHIP Program for their three schools, the Elementary, Middle and High. The dentist from the LOC says that Thursday is the day she can help and staff the events. The scheduled months for the three MYCHIP events are February, April, and June. The schools will decide the dates for the events. Usually the LOC determines in which order they would like to do the schools. For instance, because of early release in June, it would not be prudent to schedule the high school in June. So therefore, February or April would be better for the high school. School permission cards are available by requesting them from the Masonic sponsor or Masonic coordinator. The cards should be provided to each school and be mailed home to the parents of each student along with a letter from either the Principal or the Superintendent, and the Police Chief, explaining why they support the MYCHIP program and asking that all parents sign up their child to participate in the program. The permission cards should be mailed home to insure their receipt by the parents. These permission cards should be mailed at least 6-8 weeks prior to the event. The cards, once returned to the school, should be placed in the hands of the school representative that is overseeing the event. After most of the permission cards have been returned, a determination can be made as to how many volunteers will be needed. The Masonic coordinator on the LOC can then place the order for the equipment and supplies from the supply facility in his respective area. The supply facility must be given thirty (30) days notice of the supply requirements for an event. This gives our volunteers at the supply facilities plenty of notice and they can adjust their schedules so they can fill the order. The Masonic coordinator should notify the
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supply facility when a Masonic volunteer will be picking up and returning the equipment and supplies. No equipment can be checked out to anyone unless they have a Masonic affiliation. The supplies needed for every child include the following; MYCHIP plastic bag, videotape, toothprint bag with label, name date slip, pencil, finger print card, the cheek swab envelope, and the Masonic yellow brochure. These packets are made up in advance so that the child can be checked in promptly to start the Masonic MYCHIP program. The school volunteers should get these supplies from their Masonic coordinator well before the event so they can put them together. The volunteers should put the name of the child and the date of the event on five items; the videotape, name date slip, finger print card, toothprint bag label, and the cheek swab envelope. The childs name should also go on the MYCHIP plastic bag that holds all of these supplies for easy identification. Once put together these bags should be put in the order that the school is going to send the children to the MYCHIP program, for example, by class, by floor, or by grade, etc. Students should have nothing to eat or drink, except water, 30 minutes prior to the event. It is important to note that at schools where there is an established snack time, that this snack time be rescheduled so as to not interfere with the MYCHIP program. The reason for this is contaminants in the mouth from the snack will prevent the dental personnel from taking a clean and distinct toothprint and/or cheek swab. If a childs parent decides at the last minute that he or she wants their child to participate in the MYCHIP program but has not returned a permission form, the parent must contact the principal directly and have him or her sign the child up for the program. Teachers cannot give permission; only the principal or their designee can do this. Parents might want to bring younger siblings of a child participating in a school offered MYCHIP event and this, too, is the decision of the principal, whether or not he/she will allow this. Once a child has completed the MYCHIP program, the bag of materials should be collected by the school coordinator and stored in a safe place until the end of the day. The school can best determine how to get theses materials to the childs parents. It is recommended that the
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school have the parents pick up these materials because through experience children have swapped Toothprints and have put them in their mouths on the way home. School events are run during regular school hours. This can lead to a shortage of manpower because most Masonic volunteers work during the day. This is where the PTO Moms, Dads, and school volunteers play a crucial role. These volunteers will be busy doing most of the preparatory work prior to the event. The PTO Moms, Dads, and school volunteers can help by manning the cameras, the rewind stations, asking the questions, and as a monitor, directing the flow of the event. The Masonic coordinator should plan a class a week before the first scheduled event to train these volunteers how to properly run a camera, ask the questions and work the rewind station. With these volunteers, rest assured that there will be enough help to complete a successful school MYCHIP program. The Area Chair should be kept abreast of all progress and or problems related to the event well prior to the event. There is more to a MYCHIP event than most people realize. This is part of the Area Chairmans job, to assist and guide. The local committee does the actual work and planning. Proper planning and reading the MYCHIP handbook will lead you in the proper steps in setting up a successful school MYCHIP program. C) Community MYCHIP Events-The varieties of community events that constitute ideal MYCHIP situations are numerous. Some would include fairs, festivals, Saturdays at the mall, open houses, etc. The only requirement is that most successful MYCHIP Events are held where there is a concentration of children. Community events also have shown to be fertile areas for promoting the positive public image of MYCHIP Team members and other sponsoring organizations. The media loves a parade and that is where one is most likely to find cameras. After a Community Event has been conceived, the local committee should strive to build a broad-based committee of general support. The broader the committee is (within reason), the stronger the event. MYCHIP is a terrific program and it is well received when properly placed before the community.
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Another very important purpose of Community Events is that they provide opportunities for family members who might not be of school age or attend school. They also provide opportunities for updates of family members who are no longer in the grades covered by the school MYCHIP programs. D) Stand Alone Events-Events held with the sole purpose of presenting the MYCHIP program have been among MYCHIPs greatest successes and MYCHIPs greatest disappointments. The most important element of a stand-alone event, and crucial to its success is Public Relations. Months of planning need to take place. Newspapers, local cable TV, local cable community bulletin boards, flyer drops to DARE officers, dentists, store fronts, day care centers, churches, synagogues, and schools should all be considered; as well as presentations to civic groups, PTOs, and church groups.
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MYCHIP Operations Protocol

This protocol is designed to assist in the set-up and operation of a MYCHIP Event. Local committees must be flexible and innovative to meet the individual challenges of a specific event.
Local Committee All arrangements for specific events are made by the local committee (See Organization Local Committee for specifics). The local committee will include participants of all organizations represented in a given event. Prior to event, the local committee should make sure all dental personnel have been provided with a copy of the Dental Protocol (Appendix D on page 27). Members of the local committee should take responsibility for specific functions such as publicity, manpower, finances, procurement of supplies and equipment, site development, etc. to satisfy the given needs of a specific event. All lists of volunteers should be made in advance if there are admission requirements to the event. That list should be furnished to the event organizers. The local committee MUST designate supervisors at least one to be present at all times during operation. These individuals should have a good overall working knowledge of MYCHIP. General setup and flow patterns There are generally five stations: Sign Up/Permission, Toothprints and Cheek Swabs, Fingerprinting, Videotaping, and Monitor/checkout usually in that order. Sequence as above has generally yielded the best results. Allowance should be made for queues should a back up occur (generally in videotaping area). Where possible sufficient space should be left between areas to keep areas defined and well organized. Manpower should include several floaters including the active event supervisors to help out where problems arise.
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Pre-event site inspection A site inspection should be made for all events at least one week in advance, preferably 30 days in advance. Determine set up position for various stations and work out flow pattern. Check for electricity, lighting needs etc. Make arrangements for tables, chairs, lined barrels, etc. Note future positions and anchorage of banners and height charts. Estimate setup difficulty and time. Ordering of Supplies from Grand Lodge (See Appendix E, page 31, for a complete list of Equipment and Supplies) Supplies are ordered on the basis of number of children expected. Figure 20 children per camera per hour of operation. Order camera setups (including camera, height chart, monitor, banner, and all associated equipment based) on numbers of children. Two fingerprint pads come with the standard order for each event. Toothprint Hot Pots should be ordered in the ratio of one pot per two cameras. Additional single cameras or setups may be ordered as backup units. Additional banners may also be ordered if available. Inventory supplies ordered from Grand Lodge include: Videotapes, jackets and labels; Toothprint wafers; cheek swabs, fingerprint cards, permission slips, and Masonic plastic bags to carry completed ID items. Additional inventory supplied by Grand Lodge includes: Labels and Poly Bags for Toothprints. Envelope for Cheek Swab. Copies of event name/date sheet. Diaper wipes for finger clean up. Masonic MYCHIP caps and tee shirts are available for purchase (Ts are $10sized S thru 4XL, and hats are $12) either by the Local Committee or by individuals. Must be ordered from Grand Lodge.
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Supplies not available from Grand Lodge Trash can liners for disposal. Setup Allow plenty of time for set up (two hours minimum). Have event set up one hour before start time to insure time for equipment check and personnel training. Make sure all equipment is in good working order as soon as possible to allow time to improvise if necessary or seek additional supplies. Make sure all personnel know and understand their assignments and responsibilities and are proficient in their areas (if a second shift is involved be sure they arrive in time to review tasks and responsibilities). Place all banners so they maximize visibility secure well (duct tape only is weak and unreliable; use rope where possible). Make sure all extension cords are taped down to floor in traffic areas. Set up expandable queues in advance so that they can be easily used where necessary (be ready for back ups on a spot basis). Make sure all electrical cords are safely secured (especially hot pots which could be pulled off a table). Waste disposal should be available in all areas in the Toothprint area plastic liners should be used in all containers. Make sure enough videotapes are labeled, two different labels, and sleeved prior to the start of the event and are at the permission sign-up table. Station operation: Permission Station Items to be filled out: Permission card, videotape label on the videotape, fingerprint card, name date sheet, cheek swab envelope and Toothprint bag labels. Make sure parent or responsible individual signs permission card. Retain permission card at sign up/permission table.
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Explain program and answer questions while a family is signing up (If any questions are asked which sign up personnel cannot answer with confidence immediately call the Masonic supervisor). Refer any questions about legalities, any problems, or any serious complaints immediately to the event supervisor present at the time of the problem. The sign up/permission area should have a minimum of three, two sign up people and an assistant. Sign up controls the flow of persons into the processing area. All materials are given to parents EXCEPT the permission card, which is retained. All permission cards are to be filled out in ink (ball point pen). Keep family groups together. Consider bilingual help if appropriate.
Toothprints and Cheek Swabs Licensed Dentists, Hygienists, and Assistants ONLY are to place Toothprint wafers and Cheek Swabs in a childs mouth. Registered Nurses (RNs) may take Toothprint impressions and cheek swabs, if trained by a dental health professional. They may be assisted in warming the wafers. The licensed personnel are responsible for all activities in the delivery of Toothprints and Cheek Swabs. The licensed personnel will change gloves for each child. Assisting personnel need not change gloves that frequently unless they handle Toothprint impressions after they have been in the mouth. Chairs should be available for children as well as dental personnel. Hot pots should be kept clean and water periodically checked for adequate levels. Toothprint wafers and Cheek Swabs are supplied at the Toothprint area. If necessary note Appendix D Dental Protocol should be provided to dental personnel in advance of the event. A copy should be provided when the equipment is picked up. Toothprint bags with label and Cheek Swab envelopes are filled out at the signup table.
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Fingerprinting Fingerprint ink pads should be found in the small Inventory Supply Box Make sure at minimum name, date, DOB, and parents signature is completed on the fingerprint card. Only trained law enforcement personnel should do fingerprinting. When completed, the fingerprinting card should be folded and returned to the parent. Videotaping Keep family units together at the same camera. Multiple children in the same family may be taped on the same tape one at a time NOT as a group. This enables parents to bring one tape with them on vacations or travel, a time when many children become lost, missing or abducted. During travel, most parents are ill prepared to help authorities recover a lost, missing or abducted child. Parents should always be encouraged to bring their childrens videotapes on vacation or travel. Instruct child before videotaping begins: Smile, talk to camera, speak into microphone (Note appendix A videotaping suggestions). Interviewer should sit with BACK TO CAMERA as far out of range as possible speak into microphone when asking questions. Cameraperson must be familiar with camera operation (Note appendix B Camera operation). Clip name/date sheet to height chart board. Try to limit interview to one minute. Note Appendix B Interview questions; questions may be altered slightly to fit a given interview. Cameraperson informs interviewer when to begin (after leader has run out and 5 second hold on name/date sheet). Interviewer and cameraperson must review and be familiar with Appendix A Videotaping suggestions. Do not forget close up, profiles, and 911 as final question. When interview is completed, cameraperson hands videotape cassette to monitor area or to a runner for that purpose tapes are not yet given to the family.
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Manpower should include at minimum an interviewer and cameraperson for each camera as well as a floater to carry completed tapes to the monitor area.
Monitors/Check out The monitor area is both close out and quality control. The videotape cassette is rewound and placed in the monitor and played with child and family watching. Family groups should view tapes together after the last child is processed. Make sure voice is clear, and taping includes close up, and both profiles. Once picture and sound quality have been established, playing the tape can be terminated. It is not necessary to watch the entire tape in review, especially if there is a back up in the monitor area. If the tape is not satisfactory it must be rewound, returned to the videotaping area, and the taping redone (Note appendix A Videotaping suggestions). If videotape is satisfactory, it is placed in the videotape jacket along with the fingerprint card. Both along with the Toothprint are placed in the Masonic Plastic bag. The contents of the MYCHIP plastic bag should be checked to ensure the child has been to all of the 3 stations, fingerprint card has the minimum information, the video tape label has the correct name and date, the toothprint wafer bag and cheek swab have the correct name and date, and that the permission slip is not in the bag. The child is thanked for participating in the program. There should be one monitor for every two (2) cameras and manpower should include one person for each monitor. This is the final step in the program and the impression left upon the family by the people in the monitoring area will be a lasting one. Clean up and Breakdown Cleanup and breakdown is just as important as any part of the event because: It leaves a lasting impression on the host organizations. It repacks the equipment in the proper condition and location for the next use.
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Make sure the persons in charge of clean up are fresh and have not worked all day. Getting the equipment back to its proper location is extremely important and if workers are tired they may not be meticulous in repacking. Return all equipment to its proper location location of all equipment is listed on top of the Utility Box or the Inventory Box. Note any missing equipment or equipment that does not work properly (clearly note problem) on the red tag found in the Form Packet in the Inventory Box. Separate all supplies from pre made packets (i.e. Empty MyChip plastic bags of pencils, brochures, etc.) Return permission slips in Inventory Box. Dispose of all trash. Offer to put away any tables and chairs that may have been provided. Make sure the host is satisfied with the clean up.
Close out Report to MyChip Area Chairman your results, any problems or suggestions. The MYCHIP Area chairman will fill out the After Event Form and send it to the co-directors within 48 hours after the event. Thank all persons involved a written thank you note is the best form in which to do this. Appendix A Videotaping suggestions:
Interviewer: The interviewer controls the flow of people to a given camera Take only one family member at a time. Make the child feel at ease this experience should be fun. Instruct the children to smile, speak into the microphone, and look at the camera (not the interviewer), and speak clearly (remind if necessary throughout interview). Sit with BACK TO CAMERA off to the side as far as possible facing the child. (This position should be coordinated with the camera operator to minimize the presence of the interviewer in the video). Guide the child to a standing position in the center of the height chart; the interviewer may touch the child slightly if their parent is immediately present. Parents with a baby or
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very young child may sit during the interview. All other children should be standing. Ask questions into microphone and then extend the microphone toward the child for an answer. The children do not hold the microphone. Departure from the printed question list is OK as long as the interviewer feels it is important. We are not seeking length in this interview only useful information. Do not ask any questions about other family members. Always end with the 911 question and ask for their biggest smile Improvise when necessary for effective presentation. Situations will vary with age and personality try to remain relaxed and informal.
Cameraperson: Make sure the label on the tape and the name/date sheet agree. Begin by focusing on the name/date sheet after leader runs out hold on name/date for five seconds then move to subject and signal beginning of interview. Be familiar with the camera before beginning operations. Stop immediately if problems arise. Begin with close up of face, pull back to show most of body at least below waist, and then move to comfortable shoulder and head (bust) picture. Be sure to get back of the head, as well as, left and right profiles. Focus on any distinctive features and make sure they are included in the tape. End tape by focusing on the Name/Date sheet for five (5) seconds. When zooming in and out go smoothly. Periodically view a tape you have done to check for quality and possible improvements in technique. Brief Synopsis of MYCHIP Operations 1) Place videotape in camera, tape side down, wheels facing camera. 2) Using both hands, left hand holding camera, use right to gently push tape door closed. 3) Start tape recording by pushing red button.
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3a) The reason for starting the camera as soon as the tape is inserted is that by the time the leader is exhausted, each tape has a leader on it 10-15 seconds long, you have already had time to focus on the name/date sign. The leader has run out when the letters TR in the viewfinder have stopped flashing. 4) Record name/date sign for five (5) seconds. 5) Slowly move camera to a close up of the childs face. 6) Zoom out and get shot of child from the waist up. 7) Zoom out further and film entire child. (Please note that all during this filming that you are to do everything possible to avoid filming the person doing the interviewing.) 8) When interviewer reaches this point in the interview, please turn and face right, please turn right again to face the height chart, please turn right again, now face the camera operator, the camera should be focused on the head thru the shoulder area to give a good profile both left and right and the back of the head. The interviewer should allow ample time 5 or so seconds for each profile shot. 9) During last question, If you are home alone and need to call for emergency help, what number would you call? the camera should be focused on the child from the waist up. 10) When the child smiles and shows their teeth, please focus on the mouth area and get a close up. Then focus again on the name/date sign for five seconds. 11) Push the red button to stop recording and then push the eject button to eject the tape. This MYCHIP procedure can be accomplished in under two minutes. Variations have been observed all over the Commonwealth but we are striving to have a uniform process and procedures so that the product is basically the same wherever it gets done. What we are trying to accomplish with the video portion of the MYCHIP is to provide law enforcement with the best possible product to enable them in their efforts to recover a missing or abducted child. This is best served by recording the childs voice, mannerisms, and by using the camera to record the child from different views. If a mother has a small infant, the mother should be seated in front of the height chart and the child should be situated on the mothers knee opposite of the interviewer. This will provide easy access for the interviewer to ask the mother the questions and will not interfere with the camera person filming; ie if the child is on the same side as the interviewer, the mike gets in front of the child and we do not want to obstruct the filming of the child.
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The videotape is the best chance we have of retrieving a child while they are alive and healthy. The quality of this taped interview is IMPORTANT. Please, do the very best job possible!
Appendix B Suggestions to interviewer: 1. Sit facing the child with your BACK TO CAMERA. 2. Be sure to move the microphone from yourself to the child and back as you are speaking. 3. Remind the child to keep looking at the camera and to smile. 4. Remind the child to speak clearly not mumble. Questions for Interviewer: Before interview begins, make sure the child removes coat, hat, and sunglasses. For very young children who may not be in school, skip questions 7 through 15. 1. What is your name? 2. How old are you? 3. Where do you live? (street with number and city) 4. What name do your best friends call you? 5. What is your best friends name? 6. What do you like to do with your friends? 7. Where do you go to school? 8. How do you get home from school? Walk, Bus, Parents? (If walk: Do you walk alone or with friends?) (If friends: Ask their names.) 9. What grade are you in? 10. What do you like to do best in school? 11. What do you like to do after school? Where? 12. Where do you hang out with your friends? 13. Do you play on any sports teams? What position? 14. What do you want to be when you grow up? 15. Where do you go when you want to be alone? 16. Please turn and face to your right, face the height chart (to get back of head), face left and face front. 17. If you were home alone and needed to call for help, what number would you dial? (If the child does not say 911, suggest that they remember that number.)
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18. Face the camera operator and give your biggest smile, showing your teeth.
Questions for Infant to 2-years: You should have parent place the child on his/her knee on the side opposite the interviewer, so that the microphone will not hide childs face. 1. What is your childs name? 2. How old is he/she? 3. Where does your child live? (street with number and city) 4. Where was your child born? 5. Is your child left or right handed? 6. What color is your childs hair? 7. What color are your childs eyes? 8. How tall is your child? 9. What does your child weigh? 10. Does your child have any birthmarks? Where? 11. What is your childs favorite food? 12. What is your childs favorite toy? 13. Turn your child to the right. 14. Turn your child to the left. 15. Turn your child with back to the camera. 16. Face the child toward the camera operator. Appendix C Camera Set-up Position height charts in a suitable location. Place cameras approximately 8 feet from height charts. Extension cords should be duct taped to floor to avoid tripping over them. Adjust the height of the Tripod to the height of the camera operator by loosening the release knobs on the tripod and extending the legs. Release the tripod camera mounting lever by moving lever laterally and then place camera on tripod. This lever will hold the camera in the bracket. Place camera on tripod. Lock camera in place by moving brass lever from right to left (located on tri-pod right side) under camera
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When breaking down this lever should be moved from left to right to unlock the camera from the tripod Plug in power supply to extension cords and plug adaptor into back base of camera. Move viewfinder arm (EVF) to left. Plug external microphone and extension cord into jack on right end of EVF. Camera operation: Turn power switch on (on top of camera) and focus EVF by turning ring at base of rubber eyepiece. Look into eyepiece and check time and date (see below). Remove lens cap. Set Camera/VCR switch to Camera. Set Focus switch to auto (Auto HSS will appear in EVF [eyepiece]; if camera is set on manual, MF will appear in EVF). These switches are located on left side of camera.
Setting time and date: When power is first turned on Clock Set menu will appear check immediately, it will turn off in 30 seconds (if not on push Date/Time Set). Buttons used to set are located on left: Display, Date/Time Set (up) and (down). Push down button to select 3. DATE/TIME SETTING. Push display button - The flashing entity is the one being changed. To set push up and down button. When set properly push display to move to next entity of time/date combination until all are properly set. Recording: Press blue eject button on top of camera and insert tape cassette - tape side down, wheels facing camera. Using both hands, left hand holding camera and right to gently push tape door closed. Slide right hand up into hand strap with thumb on red record switch and index and middle fingers on zoom buttons (make sure microphone switch is ON). Start tape recording by pushing red button. a) The reason for starting the camera as soon as the tape is inserted is that by the time the leader is exhausted (each
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tape has a leader on it 10-15 seconds long) you have already had time to focus on the name/date sign. b) The leader has run out when the letters TR in the viewfinder have stopped flashing. Record name/date sign for 5 seconds. Slowly move camera to a close up of the childs face. Zoom out and get shot of child from waist up. Zoom out further and film entire child. (Please note that all during this filming that you are to do everythin possible to avoid filming the person doing the interviewing.) When interviewer reaches this point in the interview, please turn to the right/left, the camera should be focused on the head through the shoulder area to give a good profile both left and right. The interviewer should allow ample time (5 or so seconds) for each profile shot. During last question, If you are home alone and need to call for emergency help, what number would you call, the camera should be focused on the child from the waist up. After child gives his/her biggest smile with close-up face view, focus on the Name/Date sheet for five (5) seconds, then push red button to stop recording and then push eject to remove tape.
This MYCHIP procedure can be accomplished in under two minutes. At end of recording session break down equipment and make sure all is accounted for and placed in the boxes/canvas bags it was received in.
Appendix D MYCHIP/Toothprints Dental Protocol This protocol is intended to help dental professionals who are participating in the MYCHIP (Masonic Youth Child Identification Program) Program. The Massachusetts Dental Society is committed to furnishing professionals to perform the Toothprint and Cheek Swab portion of that program. A dental professional is either a dentist, dental hygienist, or dental assistant properly licensed, registered or certified in the Commonwealth of Massachusetts.
Needed materials: All Toothprint and Cheek Swab materials are supplied by the Grand Lodge of Masons. Gloves are brought by the dental personnel. Gloves must be worn and changed after each child. It is also
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suggested that 2X2 gauze pads also be brought in case of an unexpected incident (e.g. exfoliation of a deciduous tooth). A dental water bath may be brought by professionals (a less sophisticated hot pot is provided). Toothprints are made using a thermoplastic material. The Toothprint wafer is heated in the hot water bath until it is soft (about 140oF) and then it is inserted in the mouth. The child is instructed to close down hard and hold. When the wafer hardens (about 50 seconds) the child is instructed to open, the Toothprint removed, and placed in the provided plastic bag. For younger children, the wafer can be adapted by pushing the pads together. Young children (less than 6 yrs. old) tend to close VERY quickly. The wafer needs to be placed very quickly so that if the child closes and then opens, the wafer can be removed and held vertically until it hardens. If not previously done, it is helpful for an assistant to mark the childs first name and date on the plastic bag, as well as soften the wafer in the water bath prior to the professionals use. This saves much time. Upon completion all Toothprint impressions are to be placed with other MYCHIP materials and given to the parents. The Toothprint should be stored, along with the videotape and fingerprint card, in an easily accessible, safe, secure location in normal room temperature. Prudence should be used in the Toothprint procedure. It is not worth forcing a bad experience upon an uncooperative child. Children under age 3 are usually the most apprehensive but it can happen with anyone.
DNA Swabbing
The most powerful and accurate form of human identification is through the use of Deoxyribonucleic (dee-ox-ee-rye-bow-new-clay-ick) acid or DNA. Although this substance is the basis of all life on earth, it is very simple in its structure. The most important part of DNA are four chemicals, called bases each of which is designated by a letter: A, G, C or T. These four bases comprise what is called the genetic code. This code makes a tree a tree, a flower a flower, a giraffe a giraffe and so on. It also confers on us our individuality such as: the shape of our nose, the color of eyes, our height, weight, hair color, complexion and everything else about us. These differences between people reflect the different order of the DNA bases. For example, in one person their DNA bases may be arranges as: AGGTCCCTTTTTAA, but in another person the arrangement may be AGCTCCCTTATTAA (can you find the differences in these two different sequence of bases?). Is is these differences in the arrangement of our DNA bases that make us who we are. It also allows us to use DNA distinguish us one from another.
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The DNA of every child is inherited from both parents. Thus, there are similarities in the order of DNA bases in the child with both the mother and the father. If we know the order of DNA bases in either or both parents we can quickly deduce if or not a child belongs to them. This requires a simple comparison of the parents DNA with that of the child. In MYCHIP events we use a special swab to painlessly remove a few living cells from the inner cheeks of participating children. Like all living cells they contain the DNA of the individual. These cheek cells will stick to the swab and eventually disintegrate leaving their DNA on the swab., If properly stored this DNA will remain intact and can be used to identify the individual years later.
DNA Collection Instructions Follow these easy steps to collect DNA: 1. Only gloved professionals should take DNA samples. 2. Donors should not eat or drink for 30 minutes prior to sampling. 3. Parents must give signed permission for children to participate. 4. Childs name and DNA sample date should be clearly marked on envelope. 5. Remove the swab from the sterile pouch with gloved hands. 6. Expose the cotton tip from the plastic protective covering. 7. Place the cotton tip in the distal buccal cheek area; AWAY from saliva, twist the tip 4 to 5 times ensuring it continuously makes contact with the cheek. 8. Replace the cotton tip back into the plastic protective covering. 9. The cotton stick should be placed into the envelope with gloved hands. 10. Seal the envelope with tape. DO NOT LICK THE SEAL. 11. AT LEAST 30 MINUTES later, or when the parents get home from a MYCHIP event, the cheek swab in the envelope, the entire unit, should be wrapped in foil and placed in the very rear of the freezer. 12. This DNA sample can be used for identifying a missing person and for matching DNA prosecution evidence for many years. 13. If a child is uncooperative about the cheek swab, the DNA necessary may be obtained from the biological parent. A father may be swabbed for his son. A mother may be swabbed for either a son or a daughter.
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All MYCHIP events operate somewhat differently. Usually the Toothprint and Cheek Swab is the first procedure. These arrangements are usually left to the event coordinator but input from the dental professionals is always permissible. Have fun! Enjoy yourself! You are performing a valuable service for the protection of our children. Thank you.
Appendix E Equipment lists and Inventory Supplies Available Through Grand Lodge
The following equipment is contained in each standard VCR set: Utility Box: VCR Camcorder Box: VCR Camcorder (with camera mounting plate) AC Power Supply (battery furnished on request) Microphone Microphone Extension Cord Camcorder Operation manual Small Parts Box: 3-prong AC Adapter Extra Microphone and Cord Extra Tripod Mounting Plate Laminated Equipment and Inventory Box Lists; List of Questions (Appendix B) Tape Rewinder 25 ft. Extension Cord 50 ft. Extension Cord Power Strip with Surge Protector Duct Tape Clothes Line or Rope Tripod and Case Chart Case (includes): Height Charts MYCHIP Banners Backing Boards and Bolts Height Chart stanchion (separate bag)(if available) Monitor and Case
The following additional equipment and supplies are standard for all MYCHIP events:
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EQUIPMENT & SUPPLIES LIST

This form is for use by the supply facilities to adequately and accurately fill equipment and supplies orders for MYCHIP events. This form is for internal use only. It is a complete list. Name:_________________________________________________ Event Date:______/______/______ Sponsor:____________________________________________________________________________________ Location:___________________________________________________________________________________ Complete Address(include zip code):___________________________________________________________ ____________________________________________________________________________________________ Hours: From:____ AM PM To______AM PM Estimate # of Children:_______________________ ********************************************************************************************************************************* Event Coordinator:_____________________________________ Home Phone #:_______-________-_____ E-Mail_________________________________________________ Work Phone#:______-______-________ Fax Number:______-_______-_______ Area Chairman:__________________________________________ ********************************************************************************************************************************* *********************************************************************************************************************************** Supplies Requested Amount Item Amount Item ________ Camera Utility Box ________ Tapes ________ Camera (includes) ________ Labels ________ Sleeves ________ AC Power Supply ________ Office Supply Box ________ Camcorder Light ________ Pens ________ Microphone & Cord ________ Date Stamp ________ Rewinder ________ Black Markers (wide tips) ________ 25' Power Cord ________ Pencils ________ 50' Power Cord ________ Bumper Stickers ________ Power Strip ________ Volunteer Name Tags ________ Duct Tape ________ Paper Clips ________ Roll of rope ________ Scissors ________ Clip Board ________ Binder Clips ________ Interview Questions ________ Rubber Bands Small Parts Box Dental Supplies 3 Prong AC Adapter ________ Toothprint Wafers ________ Hot Pots ________ Do Not Open Labels Microphone & Cord ________ Zip-Lock Bags 3 Way Outlet ________ 25' Power Cord & Power Strip Tripod Mounting Plate Finger Print Box ________ 2x2 Gauze Pads ________ Dna Swab ________ Finger Print Cards ________ Black Markers ________ First Aid Kit ________ Envelopes ________ Finger Print Pads ________ MDS Banner ________ Handi Wipes Equipment ________ Nuts, Bolts, Washers & Clips (4ea/Set) ________ Monitors ________ Permission Cards ________ Name Boards ________ Name Dates ________ Stanchions ________ CHIP Bags ________ Height Charts ________ Brochures ________ Tripods ________ CHIP Pencils ________ Banners ********************************************************************************************************************************** ********************************************************************************************************************************* Equipment request & pick-up: Contact site manager to schedule pickup & return: ________ Foxboro ________ Indian Orchard ________ Ashland ________ Boston Return:ASAP:________/________/________ Pick-up Day & Time:________/________/________ ********************************************************************************************************************************* ********************************************************************************************************************************** Complete when returning your equipment: Number of Children # ______ x $ 2.50 = $ ______
CHIP DEPT., Grand Lodge of Masons of Massachusetts, 186 Tremont Street, Boston, MA 02111
________ ________ ________ ________
*Special permission forms are available for School Based programs or programs where permission from the parents is needed in advance of the actual MYCHIP event.
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MYCHIP Publicity Protocol

How to promote your Masonic Youth Child Identification Program (MYCHIP) using publicity.
Promoting your MYCHIP program through publicity can be an economical and effective way to insure the success of your Masonic Youth Child Identification Program. It is less costly than advertising but does require a measure of effort. Advertising, too, can be effective if a sufficient budget exists to place newspaper ads or buy radio time. This protocol, however, is focused on generating effective publicity for your MYCHIP event. Generally, there are three types of MYCHIP events: 1.) Stand alone where the Child Identification Program is the only program being conducted; 2.) Integrated where the Masonic MYCHIP program is only one portion of a larger event. 3.) School-based program during school time. The manner in which you handle publicity is slightly different for each. In stand alone MYCHIP programs the entire energy of the PR effort can be directed toward that event. In shared events it is advisable to interface with the publicity committee or person for the larger event to make sure what you say or write about the event conforms with the overall message. In most cases, you should issue a separate news release for the MYCHIP event because a paragraph or less is often all the MYCHIP portion might receive in a shared news release. In the latter case, it should be incumbent upon you to provide copy for the shared news release and also for an event brochure, and ask to be shown any edits prior to release or publication. Be sure to extend the same courtesy to your colleagues by framing the larger event within your specific MYCHIP news release using their copy or phraseology. With school-based programs, special care should be taken to interface with the principal and/or superintendent of schools. Some school systems have special procedures to protect the privacy of the children and/or individual children from media coverage. Special procedures to have media teams get clearance in MYCHIP events at schools should always be arranged in advance through the proper school authorities.
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There are abundant publicity opportunities available in almost every region of Massachusetts. There are very few areas that are not covered by daily and/or weekly newspapers, radio stations, television stations, cable TV companies and even supermarket bulletin boards. In your area hundreds of people visit your local supermarkets and other stores every day. Its easy to prepare a broadside that can be easily duplicated and posted in these locations. Be sure to ask permission before posting. Finally, the single element that will be critical to the success or failure of your promotion is simplyeffort. If you make the effort to write a news release, print or duplicate a flyer and then do the legwork and make the telephone calls to place these materials in the hands of editors and news directors, you are almost guaranteed a successful event. There is one very important thing to remember however. Editors and news directors owe you or our organization nothing. Press contact is, or should be, very much a mutually beneficial activity. You are providing them with information that is of interest to their readers, viewers or listeners and they are providing you with a forum to deliver your message to people who have the potential of attending your MYCHIP event. Encourage and respect that relationship. You want to reach an audience of people who may potentially participate in your MYCHIP program. You must convince them in your materials that your MYCHIP program is worth attending and that it will provide a benefit for them. The art of preparing the most effective promotional materials will be discussed, with examples, in the next few pages.
Opportunities for publicity Many opportunities exist in your area to promote your MYCHIP event. These include:
Daily & Weekly Newspapersnews releases and photos Radio Stationsnews releases and Public Service Announcement (PSA) scripts Television Stations-news releases and Public Service Announcement scripts Cable TV SystemsPublic Service Announcement scripts Bulletin Boards/Store WindowsFlyers/broadsides
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How to prepare effective news releases

The heading of a news or press release should contain the name of the organizationsuch as Massachusetts Freemasonsthe date that you want the information to be released, (in most cases: FOR IMMEDIATE RELEASE), and the name, telephone number or perhaps email address where the editor can get additional information. This is illustrated in the examples weve attached. There are five key elements that MUST be in every piece of promotional material you develop: Who What Where Why When These five elements should also appear in the very first part of your news release and, in a condensed form, in the headline. Again look at the examples to see how they have been incorporated into our sample releases.
Who, of course, could be Massachusetts Freemasons or your Lodge or a group of Lodges in a District. Typically, other sponsoring bodies in our MYCHIP programs are the Massachusetts Dental Society in MYCHIP programs that include Toothprints, and the Massachusetts Crime Prevention Officers Association. What is where you describe a Child Identification Program (MYCHIP) that consists of a brief interview with the child that is recorded on a videotape cassette to show his or her mannerisms and speech patterns. Fingerprints are taken (or should be taken) by professional law enforcement personnel. And, the Toothprint impression and cheek swab is made by professional dental personnel. It is very important that you make the statement that ALL materials are given to the parent or guardian once the child has been processed. NO materials are retained by the Masons, dental personnel or police. It is also important to state that the program is free and no appointment is necessary. Where and When. You would be amazed at how often a news release goes out WITHOUT the location, date, and time of the event. This is not only embarrassing but makes more work for the editor. State these facts clearly, using the full day and date and using AM or PM to note the times. If the location is not generally well known, write in short directions
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using landmarks, street names and route numbers where possible. Make it easy for your potential customers to find you. It is sometimes also a good idea to insert a name and telephone number at the end of the release where people may call for more information. But unless there is someone to answer this telephone at least during normal business hours who is prepared to answer many calls and questions from the general public, it may be best to leave this out of your release. Be careful.
Why. The reason we do Child Identification Programs is to facilitate the recovery, and if necessary identification of lost, missing or exploited children, once they are found. Please consider the enormous sensitivity of this purpose. No one ever wants to think that his or her child may become a victim and to dwell on this aspect may even have a negative impact without the proper explanation. It is best to use phrases such as to promote child safety.
The new MYCHIP brochure handles this in one short paragraph which may be copied into your release: The Massachusetts Freemasons Child Identification Program (MYCHIP) addresses the alarming fact that over 1,000,000 children are reported missing in the United States each year. While most are found, many are not. Also, the abduction of children is both underreported and rapidly increasing in our society. Although the next information comes under the who element, it belongs at the end of the release and is called the motherhood statement. MYCHIP programs are a vital part of our Masonic Awareness Program, the goal of which is to educate the public as to who Freemasons are and what we do. We do this by associating Freemasonry with things that are relatively well known. The following is a typical motherhood statement that belongs at the end of the release but before the final for more information paragraph: American Freemasonry was created in Massachusetts in 1733 and there are more than 275 active Masonic Lodges in 170 Massachusetts communities. In North America Freemasons contribute more $2-million each day to charities. In Massachusetts, Freemasons operate the Shrine Burns Hospital in Boston where some 3,000 severely burned children are treated annually without charge. They also operate the Shriners Orthopedic Hospital in Springfield, and collect more than 20,000 pints of blood annually80% of that collected by the Red Cross. Freemasons in Massachusetts also provide more than $400,000 each year in college scholarship assistance, promote child safety through state-wide Child Identification Programs, and sponsor DeMolay Chapters for young men and Rainbow Assemblies for young women.
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This is a lot of information, but it really positions Massachusetts Freemasonry as a worthwhile organization. This kind of information can produce a positive image and help change negative perceptions held by the public and by too many members of the press. These are the very basics in preparing a news release. There are, of course, variations and exceptions such when a celebrity or a local political official has promised to attend the MYCHIP event. This should be written into the first or second paragraph of the release. As for timing, you should have your news releases in the hands of the media three to four weeks prior to the date of your event.
How to prepare a public Service Announcement script

The same news release may be given to both newspaper editors and broadcast news directors. But, in broadcasting, you have another opportunity for promotion through public service directors. These are the people who coordinate announcements or non-paid commercials known in the trade as PSAs or public service announcements and are broadcast by the radio or TV station as a public service. The same script could also be used for Community Bulletin Board programs and cable TV system bulletin boards. PSAs must contain the same information as in a news release but the tone can be a little more conversational. For example, you might begin a PSA script; Parents with children 18 and younger are invited to participate in a comprehensive Child Identification Program that will be conducted by Massachusetts Freemasons. The program is free and youre under no obligationetc. News releases can be as long as two pages as long as theyre tightly written but PSAs should not be longer than 30 seconds. Thats about 75 words. And remember, each number counts for a word.
Preparing broadsides and flyers

With the availability of computer desktop publishing programs its relatively easy to prepare professional-looking broadside or flyer that can be used effectively in several ways to promote your MYCHIP event. Clip art with the square & compasses logo is easily accessible from several sites on the Internet.
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They can be inexpensively duplicated at neighborhood copy centers for distribution to other organizations. Dont forget to post them on the bulletin boards of your local supermarkets where they will be seen by moms and dads of small children who are our prime candidates for participating in Masonic MYCHIP programs. Remember, though, if you plan to insert these in your regular Lodge Communication, you must receive permission from Grand Lodge first. Many copy centers will also enlarge and duplicate your flyer on index card stock and many merchants are more than happy to post these in the windows of their stores. Distributing flyers and getting posters up takes a lot of legwork but the results make it a very worthwhile activity and an effective promotional tool.
Placing promotional materials & editorial contact.

All of the news releases, public service announcements and flyers you worked so hard to produce are only effective if they get used, or placed. A list of daily and weekly newspapers, radio stations and television stations is available by contacting the Grand Lodge PR Department. However, there is a great turnover in the media, so we encourage you to make personal contact with the editors and news directors in your area. Telephone numbers are readily accessible in the Yellow Pages as is information on local cable TV systems. With the exception of major media outlets such as those in Boston, Worcester and Springfield, your chances of building a relationship with local editors and news directors are excellent. Most are anxious to establish good relations with local civic and service organizations and most will go out of their way to help you. But you must take the first step. At the very least, make a telephone call, introduce yourself and your Lodge and tell the editor a little about the MYCHIP programs and how successful they have been. Mention that you would like to send them (or better, deliver in person) a news release about your program and invite them to attend. You might also mention that kids going through the program make a wonderful photo opportunity. If the editor expresses enthusiasm and desires to expand on the information that you are able to provide, we can provide people for an in-depth interview. We can also provide experienced people who are available for
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broadcast interviews or even to appear on radio and TV talk shows. The Masonic Youth Child Identification Program provides a wonderful Masonic awareness vehicle to promote Freemasonry in Massachusetts. Again, the success of your promotion will directly reflect the effort that you put into it.
Follow up. Youre not done yet.

If the local media does not cover your event by sending a reporter or photographer, this gives you another opportunity to prepare and send out a second news release following your event that contains information including the number of children processed and how successful it was. If youve taken photos yourself, choose one or two of the best and send them along with your release. At very least, if an editor or news director has made the effort to print your release or broadcast news of your MYCHIP program, send them a note afterwards thanking them for helping to make the event successful. No other thing you do will pave the way to making the promotion of your next event successful, not just for your future MYCHIP programs, but also for other Lodge activities that you should promote on a regular basis. Building a positive relationship with your regions editors will pay dividends well into the future. The effort is well worth it.
The following is sample copy for a MYCHIP news release:

MYCHIPThe Masonic Youth Child Identification Programis coming to Veterans Memorial Stadium Tuesday evening, August 1, 2000 as Quincy participates in National Night Out for Crime Prevention Massachusetts Freemasons invite children, age 18 and younger, to participate in a comprehensive Child Identification Program at the National Night Out program at the Veterans Memorial Stadium, Hancock Street & Southern Artery in Quincy on Tuesday evening, August 1, 2000 from 6:00 PM until 8:00 PM (Rain date: Tuesday August 8th.) Each child will have a brief videotape interview, will be fingerprinted by police personnel, and will have a Toothprint impression and cheek swab made by professional dental personnel. All materials are given to the parents for safekeeping. No copies are kept on file and the program is free to all.
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This MYCHIP program is conducted by members of Masonic Lodges in the Boston 4th and Quincy 26th Masonic Districts in cooperation with the Massachusetts Dental Society, the Quincy Police Department and the Quincy Citizens Police Academy. It is estimated that over 200,000 children have already participated in Masonic Youth Child Identification Programs (MYCHIP) throughout Massachusetts. The Toothprint impression is a relatively new means of identification where the child bites down on a wafer, making a permanent, archivable record of their teeth. Toothprints were developed by Dr. David Tesini of Framingham, a pediatric dentist who developed Toothprints as another means of identifying a child that fingerprints alone may not guarantee. Peter Banks, Director of the National Center for Missing and Exploited Children, was the first to suggest that the saliva on the Toothprint wafers might be a suitable sample for nuclear DNA testing and scent recovery by bloodhound recovery dogs; both have been clinically documented. It has been shown that 3 years after a toothprint has been taken, the saliva is still viable for DNA testing. He also stated that, since the Toothprint wafer is sealed in a zipper-type plastic bag, enough scent remains for a trained dog to identify and track it. Masonic Youth Child Identification programs are held periodically throughout Massachusetts and may be sponsored by any group but are generally sponsored by local Masonic Lodges as part of their community service programs. Many school officials have requested that the program be brought into the school systems in their municipalities. When you consider the frightening statistics that over 1-million children are reported missing in the United States each year, there are over 100,000 attempted abductions by non-family members for the same period, and over 5,000 Americans remain unidentified, the value of this program is enormous. Freemasonry is the oldest and largest fraternal organization in the world. The Grand Lodge of Massachusetts was established in 1733 and is the third oldest Grand Lodge in the world. Today, there are over 50,000 Freemasons in Massachusetts that meet in more than 275 individual Lodges in cities and towns throughout the Commonwealth. Grand Master Jeffrey Black Hodgdon is the latest in a succession of distinguished Massachusetts Freemasons to hold that office. Previous Grand Masters include Revolutionary War patriots Paul Revere and General Joseph Warren.
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Freemasons in North America contribute more than $2,000,000 each day to charity. Freemasons operate the Shriners Burns Hospital in Boston where more than 750 severely burned children are admitted each year and treated at no charge. Some 3,700 children are treated each year in the hospitals clinic, again at no charge. Freemasons also operate the Shriners Orthopedic Hospital in Springfield where children are treated at no charge. Freemasons are responsible for collecting more than 80% of the blood collected by the Red Cross in Massachusettsmore than 20,000 pints annually. They also provide more than $400,000 in scholarship assistance annually. Masonic Lodges promote child safety through statewide Child Identification Programs. Masonic Lodges also sponsor and support the Order of DeMolay for young men and the Order of Rainbow for young women with several active chapters and assemblies here in Massachusetts. For more information call 1-800-882-1020 or visit the Masonic Youth Child Identification Program (MYCHIP) web site at: www.mychip.org.
The following is sample copy for radio Public Service Announcement (PSA):
Massachusetts Freemasons in cooperation with the Massachusetts Dental Society, the Quincy Police and the Quincy Citizens Police Academy invite you and your children, age 18 and younger, to participate in a comprehensive Child Identification Program on Tuesday evening, August 1, 2000 (rain date is August 8th) from 6 PM until 8 PM as Quincy participates in National Night Out for crime prevention. Your child will have a brief videotape interview, will be fingerprinted by police personnel, and will have a Toothprint impression and cheek swab made by professional dental personnel. All materials are given to the parents for safekeeping. No copies are kept on file and the program is free to all. Its piece of mind that is well worth your time. No appointment is necessary. Just walk in, Tuesday, August first from 6 PM until 8 PM at the Veterans Memorial Stadium, Hancock Street and Southern Artery in Quincy.
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The following is sample copy for a newspaper calendar listing:
EVENT: Masonic Youth Child Identification Program

MYCHIPfeaturing Toothprints sponsored by Masonic Lodges in the Boston 4th and Quincy 26th Masonic Districts in cooperation with the Massachusetts Dental Society, the Quincy Police and the Quincy Citizens Police Academy as part of Quincys participation in National Night Out for Crime Prevention. DATE & TIME: Tuesday evening, August 1, 2000 from 6 PM until 8 PM at Veterans Memorial Stadium, Hancock Street and Southern Artery in Quincy. (Rain Date, Tuesday, August 8th).
DESCRIPTION: Children 18 and younger will have a brief

videotape interview, will be fingerprinted by police personnel, and will have a Toothprint impression and cheek swab made by professional dental personnel. All materials are given to the parents for safekeeping. No copies are kept on file and the program is free to all.
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Area Operating Committee Chairmen

MASONIC MYCHIP PROGRAM January 5, 2005
1. Berkshire 5. Merrimack Valley
Brian Rochelo 915 Holmes Rd Pittsfield, MA 01201 H: 413-447-9109 W: 413-499-2410 brochelo1@aol.com

2. Valley Neil Hansen 88 Maxwell Rd Monson, MA 01057-9428 H: 413) 283-8655 Cell: 413) 335-3213 FAX: 413) 284-0190 nchpddgm33@hotmail.com Wachusett
J. Charles (Charlie) Rutledge 437 North Avenue Haverhill, MA 01830 H: 978-372-6653 Cell & Business: 978-337-3636 (Easiest way to reach him) chas1putt@msn.com
6. North Shore
Paul Gartland 46 Hawthorne Circle Peabody, MA 01960 978-531-0523 pgivcv@comcast.net

7. Middlesex
3.
Charlie Montalbano 205 Royalston Rd Phillipston, MA 01331 H: 978-249-2337 W: 978-249-6786 Fax: 978-249-2848 Charlie@montalbano.net
4. Worcester
Michael Davis 91 Summer Street Stoneham, MA 02180 H: 781-438-1622 mike.davis@rcn.com

8. East Middlesex
Robbie Burnett 43 Pine Tree Drive Worcester, MA 01609 508-755-3351 robbieburnett64@att.net
E. Donald Weiner 140 Mill St Malden, MA 02148-7915 H: 781-324-0108 edon02148@yahoo.com

9. North Metropolitan
See East Middlesex or North Shore
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10. Metropolitan
Primary MYCHIP Contacts:
Art Hapenney PO Box 708 Norwood, MA 02062-3405 Home/Office Phone: 781-762-6903 Pager: 781-649-0940 a.hapenney@verizon.net
11. South Shore
Chandos L. Bailey, III State Co-Director 24 Pearl St. East Bridgewater, MA 02333-1742 H: 508-378-2222 Fax: 508-580-1141 clb3rd@comcast.net James W. Spurrell State Co-Director 135 Littlefield Lane Marlborough, MA 01752-1796 H: 508-481-0523 W: 781-899-0263 Fax: 781-647-9854 DDGMC2@aol.com Kenneth E. Atkins Assistant Director (MYCHIP Areas 3,4,5,7) 19 Adams Street Littleton, MA 01460-1930 H: 978-486-3355 atkins_k@msn.com Peter J. Hall Assistant Director (MYCHIP Areas 10,11,12,13) 64 Randolph Street PO Box 123 Canton, MA 02021-0123 H: 781-821-1965 W: 781-551-0066 W Fax: 781-828-9611 Cell: 781-844-3888 worldwasher@comcast.com
TBA Call Peter Hall

12. Southeastern
TBA Call Peter Hall

13. Cape Cod
Edwin Theis 223 Hooppull Rd Mashpee, MA 02649 H: 508-477-7935 (Phone) H: 508-477-7179 (Fax) ethies33@msn.com
Boston Project:
Steven M. Coan 99 Theodore Parker Road West Roxbury, MA 02132 617-271-5008 wrweather2000@aol.com
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Irving Shapiro Assistant Director (MYCHIP Areas 5,6,8) 2 Milk St Extension Peabody, MA 01960-6145 H: 978-531-4399 ishap99328@aol.com Leslie P. Lohnes Assistant Director (MYCHIP Areas 1,2) 553 Springfield St Wilbraham, MA 01095 H: 413-596-4882 W: 413-594-3348 llohnes@dielectrics.com Burgess E. Nichols MYCHIP Coordinator, the Grand Lodge Grand Lodge 186 Tremont St (Masonic Building) Boston, MA 02111 617-426-6040 x4214 800-882-1020 x4214 Fax: 617-426-6115 CHIP@glmasons-mass.org Webmaster: Paul Ciccotelli bropaulciccotelli@yahoo.com 508-291-7953
Grand Lodge Public Relations Director: Robert H. Huke, Jr. 1-617-426-6040 1-800-882-1020 (in MA only) rhuke@glmasons-mass.org
MYCHIP Equipment Facilities Pickup & Return:
ASHLAND North Star Lodge 54 Front Street Ashland, MA 01721 Phone/Fax: (508) 881-4013 Primary Contact: Bob Winterhalter H: 508-881-3075 ccwinterhalter@aol.com Assistants: Scott C. Ramgoolam H: 508-620-3907 scott@ramgoolam.org Jeff Powers H: 508-308-3138 Jeffpow@aol.com FOXBOROUGH St. Albans Lodge 12 Rockhill Street Foxboro, MA 02035 Phone: 508-543-5325
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Primary Contact: Bill Roberts H: 508-543-9821 billroberts40@comcast.net INDIAN ORCHARD Indian Orchard Lodge 149 Berkshire Street Indian Orchard, MA 01151 Primary Contact: Neil Hansen H: 413-283-8655 Cell: 413-335-3213 Fax: 413-284-0190 nchpddgm33@hotmail.com GRAND LODGE 186 Tremont Street Boston, MA 02111 Voice: 617-426-6040 Voice: 800-882-1020 (in MA) Fax: 617-426-6115
Information regarding Clown Participation at a MYCHIP Event:
From: Barry Patterson Email: barrywpatterson@aol.com If you wish to have a Shrine clown at your MYCHIP event, you must write a letter requesting clowns at least 60 days before the event. Your letter should be addressed to: Potentate Shriners Auditorium PO Box 1008 Wilmington, MA 01887-0578 This will filter down to Barry Patterson who will try to fill your request.
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MYCHIP Areas Listed by Town

Abington ........................... South Shore Acton ................................... Middlesex Acushnet ........................ Southeastern Adams .................................. Berkshire Agawam ..................................... Valley Alford ................................... Berkshire Allston ............................. Metropolitan Amesbury ........................ North. Shore Amherst ...................................... Valley Andover .............................. Merrimack Arlington ............................. Middlesex Ashburnham ........................ Wachusett Ashby .................................. Wachusett Ashfield ...................................... Valley Ashland ........................... Metropolitan Assonet .......................... Southeastern Athol .................................... Wachusett Attleboro ........................ Southeastern Auburn ................................ Worcester Auburndale ...................... Metropolitan Avon ................................. South Shore Ayer ..................................... Wachusett Baldwinville ......................... Wachusett Barnstable ............................ Cape Cod Barre .................................... Worcester Beachmont ............ North Metropolitan Beckett ................................. Berkshire Bedford ................................ Middlesex Belchertown ............................... Valley Bellingham ...................... Metropolitan Belmont ............................... Middlesex Berkley ........................... Southeastern Berlin ................................... Worcester Bernardston ................................ Valley Beverly ............................. North Shore Billerica .................... Merrimack Valley Blackstone ........................... Worcester Blandford .................................... Valley Bolton .................................. Wachusett Boston ............................. Metropolitan Bourne .................................. Cape Cod Boxborough ..................... Metropolitan Boxford ............................. North Shore Bolyston .............................. Worcester Bradford ................... Merrimack Valley Braintree ........................... South Shore Brewster ............................... Cape Cod Bridgewater ...................... South Shore Brighton .......................... Metropolitan Brimfield ..................................... Valley Brockton ........................... South Shore Brookfield ............................ Worcester Brookline ......................... Metropolitan Bryantville ........................ South Shore Buckland ..................................... Valley Burlington ........................... Middlesex Cambridge ........................... Middlesex Canton .............................. South Shore Carlisle ............................ Metropolitan Carver ............................... South Shore Centerville ............................ Cape Cod Charlemont ................................. Valley Charlestown .................... Metropolitan Charlton ............................... Worcester Chartley .......................... Southeastern Chatham ............................... Cape Cod Chelmsford ............... Merrimack Valley Chelsea .................. North Metropolitan Cheshire ............................... Berkshire Chester ....................................... Valley Chesterfield ................................ Valley Chestnut Hill .................... Metropolitan Chicopee ..................................... Valley Chicopee Falls ............................ Valley Chilmark ............................... Cape Cod Clarksburg ............................ Berkshire Clinton ................................. Worcester Cohasset ........................... South Shore
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MYCHIP Areas Listed by Town (continued)

Colrain ........................................ Valley Concord ............................... Middlesex Conway ....................................... Valley Cotuit .................................... Cape Cod Cummington .............................. Valley Dalton ................................... Berkshire Danvers ............................ North Shore Dartmouth ...................... Southeastern Dedham ........................... Metropolitan Deerfield ..................................... Valley Dennis .................................. Cape Cod Dighton ........................... Southeastern Dorchester ....................... Metropolitan Douglas ............................... Worcester Dover ............................... Metropolitan Dracut ....................... Merrimack Valley Dudley ................................. Worcester Dunstable ........................ Metropolitan Duxbury ............................ South Shore East Boston .......... North Metropolitan East Bridgewater .............. South Shore East Brookfield .................. Worchester East Dennis .......................... Cape Cod East Douglas ........................ Cape Cod East Falmouth ....................... Cape Cod East Longmeadow ...................... Valley East Orleans ......................... Cape Cod East Weymouth ................ South Shore Eastham ............................... Cape Cod Easthampton .............................. Valley Easton .............................. South Shore Edgartown ............................ Cape Cod Egremont .............................. Berkshire Erving ......................................... Valley Essex ................................ North Shore Everett .......................... East Middlesex Fairhaven ........................ Southeastern Fall River ........................ Southeastern Falmouth .............................. Cape Cod Farnumsville ........................ Worcester Fitchburg ........................... Wachusetts Florence ...................................... Valley Florida ................................. Berkshires Foxborough ..................... Metropolitan Framingham .................... Metropolitan Franklin ............................ Metropolitan Freetown ......................... Southeastern Gardner ............................... Wachusett Gay Head .............................. Cape Cod Georgetown ...................... North Shore Gill .............................................. Valley Gloucester ........................ North Shore Goshen ....................................... Valley Grafton ................................ Worcester Granby ........................................ Valley Granville ..................................... Valley Great Barrington ................... Berkshire Greenfield ................................... Valley Groton ................................. Wachusett Groveland ................. Merrimack Valley Hadley ........................................ Valley Halifax .............................. South Shore Hamilton ........................... North Shore Hampden .................................... Valley Hancock .............................. Berskshire Hanover ............................ South Shore Hanson ............................. South Shore Hardwick ............................. Worcester Harvard ............................... Wachusett Harwich ................................ Cape Cod Harwich Center ..................... Cape Cod Harwish Port ........................ Cape Cod Hatfield ....................................... Valley Haverhill ................... Merrimack Valley
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Hawley ........................................ Valley Heath .......................................... Valley Hingham ........................... South Shore Hinsdale ............................... Berkshire Holbrook ........................... South Shore Holden ................................. Worcester Holland ....................................... Valley Holliston .......................... Metropolitan Holyoke ...................................... Valley Hopedale ............................. Worcester Hopkinton ........................ Metropolitan Hubbardston ....................... Wachusett Hudson ................................ Worcester Hull ................................... South Shore Huntington ................................. Valley Hyannis ................................ Cape Cod Hyde Park ........................ Metropolitan Indian Orchard ........................... Valley Ipswich ............................. North Shore Jamaica Plain .................. Metropolitan Kingston ........................... South Shore Lakeville ......................... Southeastern Lancaster ............................. Wachusett Lanesborough ...................... Berkshire Lawrence .................. Merrimack Valley Lee ....................................... Berkshire Leicester .............................. Worcester Lenox ................................... Berkshire Leominster .......................... Wachusett Leverett ...................................... Valley Lexington ............................ Middlesex Leydon ....................................... Valley Lincoln ................................ Middlesex Littleton ........................... Metropolitan Longmeadow .............................. Valley Lowell ....................... Merrimack Valley Ludlow ....................................... Valley Lunenburg ........................... Wachusett Lynn ................................. North Shore Lynnfield ........................... North Shore Magnolia ........................... North Shore Malden ......................... East Middlesex Manchester ...................... North Shore Manomet .......................... South Shore Mansfield ........................ Southeastern Marblehead ...................... North Shore Marion ............................ Southeastern Marlborough ....................... Worcester Marshfield ........................ South Shore Marshfield Hills ................ South Shore Mashpee ............................... Cape Cod Matapoisett .................... Southeastern Mattapan ......................... Metropolitan Maynard .......................... Metropolitan Medfield .......................... Metropolitan Medford ........................ East Middlesex Medway ........................... Metropolitan Melrose ........................ East Middlesex Mendon ............................... Worcester Merrimack ................ Merrimack Valley Methuen ................... Merrimack Valley Middleboro ..................... Southeastern Middlefield .................................. Valley Middleton ......................... North Shore Milford ................................. Worcester Mill River .............................. Berkshire Millbury ............................... Worcester Millis ................................ Metropolitan Millville ................................ Worcester Milton ............................... South Shore Monroe ....................................... Valley Monson ...................................... Valley Montague ................................... Valley
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Monterey .............................. Berkshire Montgomery ............................... Valley Mount Washington ............... Berkshire Nahant .............................. North Shore Nantucket ............................. Cape Cod Natick .............................. Metropolitan Needham ......................... Metropolitan Needham Heights ............ Metropolitan New Ashford ......................... Berkshire New Bedford ................... Southeastern New Braintree ...................... Worcester New Marlborough ................ Berkshire New Salem ................................. Valley Newbury ........................... North Shore Newburyport .................... North Shore Newton ............................ Metropolitan Newton Center ................. Metropolitan Newton Highlands ........... Metropolitan Newton Upper Falls ......... Metropolitan Newtonville ...................... Metropolitan Norfolk ............................ Metropolitan North Abington ................. South Shore North Adams ........................ Berkshire North Andover .......... Merrimack Valley North Attleboro .............. Southeastern North Billerica .......... Merrimack Valley North Brookfield .................. Worcester North Chatham ..................... Cape Cod North Chelmsford ..... Merrimack Valley North Dartmouth ............ Southeastern North Eastham ..................... Cape Cod North Easton .................... South Shore North Falmouth .................... Cape Cod North Grafton ...................... Worcester North Quincy .................... South Shore North Reading .............. East Middlesex North Scituate .................. South Shore North Truro ........................... Cape Cod North Weymouth ...... South Weymouth Northampton .............................. Valley Northborough ...................... Worcester Northfield ................................... Valley Norton ............................ Southeastern Norwell ............................. South Shore Norwood ......................... Metropolitan Oak Bluffs ............................. Cape Cod Oakham ............................... Worcester Onset .............................. Southeastern Orange ........................................ Valley Orleans ................................. Cape Cod Osterville .............................. Cape Cod Otis ....................................... Berkshire Oxford ................................. Worcester Palmer ........................................ Valley Paxton ................................. Worcester Peabody ........................... North Shore Pelham ....................................... Valley Pembroke ......................... South Shore Pepperell ............................. Wachusett Peru ...................................... Berkshire Petersham ........................... Wachusett Phillipston ........................... Wachusett Pittsfield ............................... Berkshire Plainfield .................................... Valley Plainville .......................... Metropolitan Plymouth .......................... South Shore Plympton ........................ Southeastern Pocasset ............................... Cape Cod Princeton ............................. Wachusett Provincetown ....................... Cape Cod Quincy .............................. South Shore
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Randolph .......................... South Shore Raynham ........................ Southeastern Reading ........................ East Middlesex Rehoboth ........................ Southeastern Revere ................... North Metropolitan Richmond ............................. Berkshire Rochester ....................... Southeastern Rockland .......................... South Shore Rockport ........................... North Shore Roslindale ....................... Metropolitan Rowe .......................................... Valley Rowley ............................. North Shore Roxbury ........................... Metropolitan Royalston ............................ Wachusett Russell ....................................... Valley Rutland ................................ Worcester Sagamore Beach .................. Cape Cod Salem ............................... North Shore Salisbury ......................... North Shore Sandisfield ............................ Berkshire Sandwich .............................. Cape Cod Saugus ............................. North Shore Savoy ................................... Berkshire Scituate ............................ South Shore Seekonk .......................... Southeastern Sharon ............................. Metropolitan Sheffield ............................... Berkshire Shelburne ................................... Valley Shelburne Falls ........................... Valley Sherborn ......................... Metropolitan Shirley ................................. Wachusett Shrewsbury ......................... Worcester Shutesbury ................................. Valley Somerset ........................ Southeastern Somerville ....................... Metropolitan South Attleboro .............. Southeastern South Boston .................. Metropolitan South Dartmouth ............ Southeastern South Deerfield .......................... Valley South Dennis ........................ Cape Cod South Easton .................... South Shore South Grafton ...................... Worcester South Hadley .............................. Valley South Hamilton ................ North Shore South Lancaster .................. Wachusett South Lawrence ....... Merrimack Valley South Natick .................... Metropolitan South Orleans ....................... Cape Cod South Wellfleet ..................... Cape Cod South Weymouth ............. South Shore South Yarmouth ................... Cape Cod Southampton .............................. Valley Southborough ..................... Worcester Southbridge ......................... Worcester Southwick .................................. Valley Spencer ............................... Worcester Springfield .................................. Valley Sterling ................................ Wachusett Stockbridge .......................... Berkshire Stoneham ..................... East Middlesex Stoughton ........................ South Shore Stow ................................ Metropolitan Sturbridge ........................... Worcester Sudbury ........................... Metropolitan Sunderland ................................. Valley Sutton .................................. Worcester Swampscott ..................... North Shore Swansea ......................... Southeastern Taunton .......................... Southeastern Templeton ............................ Wachusett Tewksbury ................ Merrimack Valley Three Rivers ............................... Valley Tisbury ................................. Cape Cod Tolland ........................................ Valley Topsfield ........................... North Shore Townsend ............................ Wachusett Truro ..................................... Cape Cod Turners Falls ............................... Valley
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Tyngsborough .......... Merrimack Valley Tyringham ............................ Berkshire Upton .................................. Worcester Uxbridge .............................. Worcester Vineyard Haven .................... Cape Cod Waban ............................. Metropolitan Wakefield ...................... East Middlesex Wales .......................................... Valley Walpole ........................... Metropolitan Waltham .............................. Middlesex Ware ........................................... Valley Wareham ........................ Southeastern Warren ................................. Worcester Warwick ..................................... Valley Washington .......................... Berkshire Watertown ........................... Middlesex Wayland .......................... Metropolitan Webster ............................... Worcester Wellesley ......................... Metropolitan Wellesley Hills ................. Metropolitan Wellfleet ............................... Cape Cod Wendell ...................................... Valley Wenham ........................... North Shore West Bridgewater ............. South Shore West Boylston ..................... Worcester West Hanover ................... South Shore West Harwich ....................... Cape Cod West Medford ............... East Middlesex West Newbury .................. North Shore West Newton ................... Metropolitan West Roxbury .................. Metropolitan West Somerville .................. Middlesex West Springfield ......................... Valley West Stockbridge ............... Berkshire West Tisbury ........................ Cape Cod West Yarmouth ..................... Cape Cod Westborough ....................... Worcester Westfield .................................... Valley Westford ................... Merrimack Valley Westhampton ............................. Valley Westminster ........................ Wachusett Weston ............................ Metropolitan Westport ......................... Southeastern Westwood ....................... Metropolitan Weymouth ........................ South Shore Whatley ...................................... Valley Whitinsville .......................... Worcester Whitman ........................... South Shore Wilbraham .................................. Valley Williamsburg .............................. Valley Williamstown ........................ Berkshire Wilmington .......................... Middlesex Winchendon ........................ Wachusett Winchester .......................... Middlesex Windsor ................................ Berkshire Winthrop ............... North Metropolitan Woburn ........................ East Middlesex Woods Hole .......................... Cape Cod Worcester ............................ Worcester Worthington ............................... Valley Wrentham ........................ Metropolitan Yarmouth .............................. Cape Cod Yarmouthport ....................... Cape Cod
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Freemasonry Manual For MYCHIP Child ID Program

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Freemasonry Manual For MYCHIP Child ID Program

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GRAND LODGE OF MASONS IN MASSACHUSETTS

CHIP Event Check List

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Organizational Protocol

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Protocol

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

EQUIPMENT & SUPPLIES LIST

________ ________ ________ ________

MYCHIP Operations Manual 2005

MYCHIP Publicity Protocol

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

How to prepare effective news releases

MYCHIP Operations Manual 2005

How to prepare a public Service Announcement script

Preparing broadsides and flyers

MYCHIP Operations Manual 2005

Placing promotional materials & editorial contact.

MYCHIP Operations Manual 2005

Follow up. Youre not done yet.

The following is sample copy for a MYCHIP news release:

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

The following is sample copy for a newspaper calendar listing:

EVENT: Masonic Youth Child Identification Program

DESCRIPTION: Children 18 and younger will have a brief

MYCHIP Operations Manual 2005

Area Operating Committee Chairmen

Brian Rochelo 915 Holmes Rd Pittsfield, MA 01201 H: 413-447-9109 W: 413-499-2410 brochelo1@aol.com

Paul Gartland 46 Hawthorne Circle Peabody, MA 01960 978-531-0523 pgivcv@comcast.net

Michael Davis 91 Summer Street Stoneham, MA 02180 H: 781-438-1622 mike.davis@rcn.com

Robbie Burnett 43 Pine Tree Drive Worcester, MA 01609 508-755-3351 robbieburnett64@att.net

E. Donald Weiner 140 Mill St Malden, MA 02148-7915 H: 781-324-0108 edon02148@yahoo.com

See East Middlesex or North Shore

MYCHIP Operations Manual 2005

Primary MYCHIP Contacts:

TBA Call Peter Hall

TBA Call Peter Hall

MYCHIP Operations Manual 2005

MYCHIP Operations Manual 2005

Information regarding Clown Participation at a MYCHIP Event: