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Summer Internship Program

1. INTRODUCTION The Summer Internship Program (SIP) forms an important component of Management education at School of Management, Hindustan University , Padur , Chennai. It is aimed to bridge the gap in the students perception about academic aspects of Management and the business practices in corporate world. Under this program, students undertake 4-6 weeks internship at any organization during the intervening period between close of Second Semester and commencement of Third semester. As part of the curriculum the program carries a weightage of 2 credits. The internship, which would be a simulation of real work environment, requires the students to undergo the rigor of professional environment both in form and substance. SIP exposes the students to technical skills, and helps them to acquire social skills by drawing them into contact with real professionals. For proper coordination and smooth conduct of the program, each student will be under the guidance of a school of Management faculty. A representative (company guide) of the industry/organization also guides the student and assists the faculty in monitoring the students progress. 1.1 Objective Internship is a vehicle for introducing students to real-life situation, which cannot be simulated in the classroom. Therefore, internship assignments must necessarily be those of direct interest to the host organization. Students are encouraged to take up time bound multi-disciplinary and goal-oriented assignment involving team work. Solutions to various problems confronted in the assignment might be open-ended, involving an element of analytical thinking, processing and decisionmaking in the face of insufficient data parameters and uncertain situations. Students are advised to read the regulations governing SIP carefully prior to commencement of internship. 2 Guidelines for Students The Guidelines for Students consists of Academic Regulations, General Regulations and operational features of SIP for students.

2.1 Attendance and Conduct The students during SIP are placed in the role of ambassadors of School of Management, Hindustan University, Chennai. The University would always expect students to maintain professional and social ethics of high standards in the organization. The School of Management, Hindustan University, Chennai expects the students to adhere to the rules and regulations of the place of work during SIP. It is particularly important to be regular, punctual and well mannered at work. During the period of SIP, the student shall be subject to the timings and leave rules of the SIP organization. 100% attendance during SIP is mandatory. However, if for any genuine reason a student is not in a position to report to the SIP organization on any day, he/she should obtain permission for leave of absence from Company Guide, as per the rules and regulations of the SIP organization and from the Faculty Guide. Unprofessional behaviour, misconduct, indiscipline, irregularity at work and unsatisfactory performance will lead to cancellation of SIP. 2.2 FACULTY GUIDE AND COMPANY GUIDE Every student is assigned a Faculty Guide at the beginning of the SIP. The role of the Faculty Guide is to enable the student to undertake a meaningful project, provide the necessary academic guidance, and to facilitate evaluation, with the aid of the company executives. The Faculty Guide would be involved at all stages of the SIP, beginning from the definition of the work content to the project completion. Every student works under the counsel of a Company Guide, who supervises and evaluates the performance of the student at every stage of the SIP and gives the feedback to Faculty Guide. It is the responsibility of the students to utilize the knowledge and experience of the Company Guide to complete the SIP. It is therefore necessary that the students interact with the Faculty Guide and Company Guide regularly to update him about the progress and seeking guidance on SIP. The responsibility of contacting and interacting with the Faculty Guide vests with the students only. During these interactions, the student would be informed about his/her performance, progress in the project, his/her strengths and weaknesses, as observed through various evaluation components and also ways for improvement. However, the student also has the responsibility to seek clarification regularly from the respective faculty on these aspects.

The students will not be permitted to change either the SIP Organisation or company guide once the same is finalised. Non compliance on this regulation would lead to disqualification for SIP registration 3. EVALUATION Evaluation is done at various stages of internship on ongoing basis by both the Company Guide and Faculty Guide. The details are: 3.1 Evaluation Schedule Evaluation Stages Stage I Evaluation Parameters Evaluator Weightage % 10

Initial Information Faculty and and Project Proposal Company Guide Interim Evaluation I Interim Report Evaluation II Final Evaluation Faculty and Company Guide Faculty and Company Guide Faculty Guide

Stage II

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Stage-III Stage III 3.2

20 50

Evaluation Weightages All the parameters for evaluation will be rated on a 10-point scale by the Faculty and Company Guide. Ratings of all the parameters for a particular stage will be added and converted into weightage assigned to that particular stage of evaluation.

3.3

Evaluation Process The details of evaluation parameters, the reports to be submitted and the details of seminars presentation are described in the following paragraphs. The Faculty Guide and Company Guide will rate the performance of the student on each parameter, on a 10-point scale, at each stage. Initial Information and Project Proposal Report This report is to be submitted by the student to the Faculty Guide as per the format given at Annexure-I. Care must be taken to ensure that all information provided in this report is accurate.

Stage I: Initial Information and Project Proposal Evaluation The Project Proposal must cover the following aspects: i. ii. Synopsis: A statement of about 1000 words describing what the project is about. Objective: Stating what the project will accomplish and the value-addition to the organization.

iii. Limitations of the Study. iv. v. Proposed Methodology. Schedule: A time frame indicating steps that will be required and the expected date when they will be completed.

vi. References: Initial list of bibliographic and Internet materials that would be used to complete the project. The project proposal evaluation is carried out by both Faculty and Company Guides. The details of evaluation parameters are given below:

Initial Information and Project Proposal Evaluation Parameters


S. No. 1 2 3 4 5 Parameter Description Satisfaction on the project objective given by the student in the proposal. Satisfaction on the methodology proposed by the student. Satisfaction on the schedule of activities given by the student. Ability to relate project proposed with practical application in business. Ability to identify various issues related to project work Sub Total Weightage % 2 2 2 2 2 10

Stage II: Interim Evaluation I The Interim Evaluation of the SIP Project consists of Report and Seminar. Report: By this time the student would have done substantial work on the project. This report is an attempt to document the work done so far by the student and how to proceed further. A copy of the interim report should be submitted to Faculty Guide as well as the Company Guide.

Seminar: The students are expected to present the total work done till that date and the plan for completion of the project in the seminar. The seminar will be conducted in the SIP organisation in the presence of Faculty Guide and Company Guide/Officials. For students undertaking SIP at their hometown, the seminar will be conducted in the SIP organisation in the presence of Company Guide/Officials only. The Faculty Guide will assign the marks for seminar on the feedback given by Company Guide The interim evaluation is carried out on a 10-point scale for each parameter. The interim evaluation is carried out by both the Faculty and Company Guide. The details of evaluation parameters for Interim Evaluation are given below:
Parameters for Interim Evaluation I

S. No.

Parameter Description

Weightage %

Interim Report
1 2 3 4 Satisfaction on meeting project schedule Satisfaction on the methodology used Satisfaction on the progress of project Capability to apply functional knowledge and adopt multifunctional approach to real-life business problems Reading/Referencing of literature Quality of findings and observations 2 2 2 2

5 6

2 2

Interim Seminar
7 Students performance on development of logical flow in the seminar presentation Overall effectiveness on the oral communication in the seminar Display of self-confidence arising out of work done 2

8 9

2 2 2

10 Behaviour and mannerism during seminar Sub Total

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Stage III: Interim Evaluation II An interim report II must contain: (i) Cover Page

(ii) Title Page (iii) Abstract of the work till that date (iv) Introduction (v) Main text (should contain detailed progress of the project and discussions till that date.) (vi) References The Interim Evaluation II of the SIP project consists of Final Report and Seminar. Report: The Final Report (project report), the written component of evaluation, is to be submitted on completion of the project. The Project Reports are to be prepared based on the guidelines given at Annexure-III. Copies of Final Report should be submitted to Faculty Guide as well as the Company Guide well before the final seminar. Seminar: The students are expected to present the total work done in the project. The seminar should be conducted in the SIP organisation in the presence of Faculty Guide and Company Guide/Officials. The evaluation is carried out on a 10-point scale for each parameter. The final evaluation is carried out by both Faculty and Company Guide. The details of evaluation parameters for Interim Evaluation II of the Project Report are given below:

Parameters for Interim Evaluation II


S. No. Parameter Description Weightage %

Final Report
1 2 3 4 Satisfaction level on the objectives of the study being met Satisfaction on the methodology adopted and used Learnt to synthesize and summarize Satisfaction on organization of the report in logical sequence 2 2 2 2

S. No.

Parameter Description

Weightage %

Final Report
5 6 Developed team playing capability and confidence to interact with company executives and others Satisfaction level on findings and conclusion 2 2

Final Seminar
7 8 9 Assessment on students performance on development of logical flow in the seminar presentation Assessment on overall effectiveness on the oral communication in the seminar Display of self-confidence arising out of work done. 2 2 2 2 20

10 Behaviour and mannerism during seminar Sub Total

Stage-IV: Final Evaluation Final Evaluation & Viva Voce is the precise evaluation of a particular project and is done exclusively by Faculty Guide. The maximum marks awarded for this are 30. The evaluation is carried out on a 10-point scale for each parameter. The details of evaluation parameters for Project Specific Evaluation are given below:

Project Specific Evaluation Parameters


S. No. 1. 2. Parameter Description Project work beneficial to organisation Project work beneficial to student Weightage % 20 20

3.

Justification done to the project selected Sub total Total

10 50 100

3.4

Executive Summary Report Executive summary report is a one page summary of SIP report required to be submitted by the student along with the final project report to the Faculty Guide. The format for executive summary report is given at Annexure-IV. This report would be used along with Resume of student for placement purpose. Students should take utmost care in writing the report. Further, the students are advised to retain a copy of this Executive Summary Report with them for future use.

4.

COMPLETION OF INTERNSHIP PROGRAM SIP will end on 16th July, 2010. On successful completion of the Internship Program the student must collect a certificate as given in Annexure-V from the SIP organization which must be submitted at School of Management, Hindustan University.

5.

Discontinued from Program (DP) In the following cases student would be declared as Discontinued from Program (DP): a) b) c) d) When the student does not register for SIP. When student after registering for SIP, does not report to SIP organization. When student withdraws from SIP due to sickness or any personal reasons. When student is withdrawn for not meeting minimum academic requirement to progress to Semester-III.

6.

IMPORTANT TIPS Before beginning the assignment, ascertain if any of the seniors had earlier undergone SIP at the same organization. If yes, do collect the report submitted by those interns and study them carefully.

Apart from providing an exposure to real work situations, the SIP is also an opportunity of learning the art of information/data identification, classification, acquisition, processing and presentation, so learn these skills. Projects under the SIP could be of a significant importance to the host organization - in terms of their objective of Technical Documentation aiming at updation or modernization of information systems. Therefore, proper care should be taken while documenting the project. The Faculty Guide may be consulted for any problems faced during the process. Students are advised to strictly adhere to the deadlines of submission of reports and making presentations. Non-submission of reports by the due date may lead to non evaluation of the student for the particular component. Students are advised to submit the project report to the host organization for scrutiny, before submitting to the Faculty Guide. This practice assures the host organization on maintaining the status of its confidential data. In case a student faces any problem with respect to evaluation of SIP, the students are advised to report the matter to the SIP Coordinator and Campus Head.

7.

GUIDANCE TO STUDENTS Prior to reporting to the SIP organization, the Faculty Guide should brief in detail the students about the SIP. The Faculty Guide and Company Guide should facilitate the student to undertake a meaningful project, provide necessary academic guidance and facilitate evaluation with the help of the company executives. The faculty is required to explain to all the executives he/she is interacting in the SIP organization, the basic tenets and features of the SIP and the importance attached to it. The importance of periodic monitoring of the progress and the contribution of the Company Guide and other representatives of the organization for ensuring SIPs success must be effectively stressed. Faculty Guide should interact with the Company Guide and professional experts regularly. This exercise is initially to chalk out an effective interaction plan and later to know about the students progress in relation to the quality and quantity of work put in by the student. The exercise helps in continuous monitoring and guiding the student in the assigned work. Inviting the Company Guides and experts to the seminars and group discussions is an excellent way of involving them in the SIP Program.

The Faculty Guide and Company Guide should be involved at all stages beginning from the definition of the work content to the project completion. Faculty Guide should advise the students to complete the project within the stipulated time. Faculty Guide will submit a progress report to SIP Coordinator at every stage of evaluation, showing the progress made by the students allocated to him/her during SIP. The Faculty Guide will also mention the action taken/suggested by him/her for those students whose progress in project is not satisfactory.

9.

EVALUATORS Faculty Guide and Company Guide will be responsible for the evaluation of all the students undertaking SIP. The students will be presenting the Interim and Final Seminar in the SIP organization. The Faculty Guide should take the feedback from Company Guide for evaluation on seminars.

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Annexure-I
Name:_____________________________________________ Enrollment No:________________ Mobile No.:______________________ E-mail Id:__________________________________________ SUMMER INTERNSHIP PROGRAM

Initial Information and Project Proposal Report


(To be submitted on or before 15 June, 2012) I. Project Details: Area of the project: ....................................................................................................................... Objective of the project: ............................................................................................................... Description of the project in brief: ................................................................................................ ....................................................................................................................................................... Organizational Details: Name of the Organization: ............................................................................................................ Address of the Organization: ........................................................................................................ ....................................................................................................................................................... Telephone Numbers: .......................................................... E-mail: .............................................. Main activity of the Organization: ................................................................................................ Name & Designation of Head of the Organization: ....................................................................... Work Timings: ..................................................... Amount of Stipend Expected: ........................ Facilities available to the student: ................................................................................................ Company Guide: Name: ............................................................................ Designation: .......................................... Telephone Numbers: .......................................................... E-mail: .............................................. Project Implementation and Schedule: Schedule: ................................................................. Methodology: ............................................. Any other details: .......................................................................................................................... I will submit the following reports as per the schedule given below: Evaluation component: Date Planned: Project Proposal ............................................................................................................................ Interim Report ............................................................................................................................... Final Report ................................................................................................................................... Faculty Guide Name: ..................................................................................................................... ____________________ Signature of the Student
th

II.

III.

IV.

V.

Date:

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Annexure-II
Name:_____________________________________________ Enrollment No:________________ Mobile No.:______________________ E-mail Id:__________________________________________ SUMMER INTERNSHIP PROGRAM

Interim Report I
(To be submitted on or before 28 June, 2012) I. Project Proposed: ........................................................................................................................ ...................................................................................................................................................... ...................................................................................................................................................... Description of Project in brief: .................................................................................................... ...................................................................................................................................................... ...................................................................................................................................................... ...................................................................................................................................................... Objective of the Project: .............................................................................................................. ...................................................................................................................................................... ...................................................................................................................................................... Methodology: .............................................................................................................................. ...................................................................................................................................................... ...................................................................................................................................................... Schedule: ...................................................................................................................................... ...................................................................................................................................................... ...................................................................................................................................................... Limitations of the Study: .............................................................................................................. ...................................................................................................................................................... ......................................................................................................................................................
th

II.

III.

IV.

V.

VI.

VII. References: ................................................................................................................................... ...................................................................................................................................................... ...................................................................................................................................................... Faculty Guide Name: .............................................................................................. Company Guide Name: .......................................................................................... (Use additional sheets)

Date:

____________________ Signature of the Student

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Annexure-III
SUMMER INTERNSHIP PROGRAM

Guidelines for Writing a Project Report


A Project Report is a written presentation of the work done by the student on a given assignment. It is important to bear in mind that even though the project report is submitted only at the end of any given assignment, in reality it is a culmination of continuous efforts on the part of the student. Writing a Project Report: The SIP requires submission of project report not just to the institution but also to the organization where the student is undergoing SIP. What follows are general guidelines on writing a project report. The parts included in a report depend on the type of report you are writing, the requirements of your audience, the organization you are working for, and the length of your report. In a generalized sense, an ideal project report should cover the following elements: i) ii) iii) iv) v) vi) vii) viii) ix) x) xi) xii) xiii) Cover & Title Page Certificate from SIP Organisation. Authorisation. Acknowledgments. Table of Contents. Synopsis/ Abstract/ Summary (if applicable). List of Illustrations. Introduction. Main text. Findings/ Conclusions/ Recommendations (if any). Attachments (if necessary). References. Glossary (if necessary).

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i)

Cover & Title Page: This is the first page of the report. It should contain the title of the report, name of the author, Institute Logo, name of the Institute which authorized the internship. The format of this page is given below and should be adhered to.

A REPORT ON (Title of the project in CAPITAL LETTERS) The report is submitted as partial fulfilment of the requirement of MBA Programme of Hindustan University, Paduri, Chennai. By (Name of the Student)

HU Logo

School of Management Hindustan University, Padur July 2012


v) Acknowledgments: There are many persons who may have helped you during the course of your project. It is your obligation to acknowledge and thank them for their help. Customarily, thanks are due to the following persons in the given order. a) b) c) d) v) Head of the Organization. Company Guide. Faculty In-charge. Others.

Table of Contents: The main function of this element is to give the reader an overall view of the report. The main divisions as well as the subdivisions should be listed with the number of the page on which they first appear. It helps the reader locate a particular topic or sub-topic easily. While preparing the Table of Contents you have to bear in mind the following points about its layout:

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Leave a 1" margin on the left and a 1" margin on the right, the top and the bottom. Write the phrase Table of Contents on the top in CAPITALS. Write the number of the item to indicate the sequence of items. After the number, leave three or four spaces and then type the first heading. Indent second-order headings three or four spaces. Leave two spaces between main headings and one space between sub-headings.

An example of a Table of Contents is given below. Observe that for numbering pages up to Abstract lower case Roman numerals have been used and from Introduction onwards Arabic numerals have been used.

1-inch

TABLE OF CONTENTS Cover & Title Page Certificate from SIP Company Acknowledgments Executive Summary/Abstract/Synopsis 1. Introduction 1.1 Purpose, Scope, and Limitations 1.2 Sources and Methods 1.3 Report Organization 2. Industrial Analysis 2.1________________________ 2.2________________________ 3. __________________________ 3.1________________________ 3.2________________________
1-inch

1-inch

i ii iii 1 3 5 9 15

1-inch

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vi)

a.

Synopsis: The Synopsis provides a brief outline of the purpose of the project, deliverables of the project, and the methodology/approach of completing the project. It usually covers the introduction to the specific problem of interest (Current issues, importance and rationale for the study), objectives, methods and scope of the proposed study. This may or may not be a part of the project. In some cases, the synopsis is submitted to the authorities before a project/ assignment is undertaken to ensure that the outline plan of the project or assignment is on the right lines. Abstract: An Abstract is a technical summary. It is read by persons who are familiar with the report. Therefore, technical terminology can be used. Abstracts may be read either before, during or after the report is read. Sometimes, only the abstract is read rather than the report proper. An abstract can be a part of the report. Summary: The Summary conveys in condensed form what the report is about. The purpose of this element is to enable the reader, to grasp the main issues of the report quickly without having to go through the whole report. An executive summary should be self-sufficient and intelligible, without reference to any other part of the report. It is never intended as a substitute for the original document. But it must contain sufficient information to allow the reader to ascertain his/her interest.

b.

c.

vii)

List of Illustrations: A separate list of illustrations is given immediately after the table of contents in case of a large number of (more than ten) tables and figures. Its layout is the same as that of the table of contents and it gives information about the number, title and page reference of each illustration. If the number of illustrations is very large, divide it into two parts, namely, List of Tables and List of Figures. Introduction: The topic is introduced in this element. It should contain the purpose and scope of the report, limitations, scope of study, specifying its limitations, methods of collecting data and their sources, sufficient background materials, including literature survey to present the reader a clear picture of the work. An outline of the work should also form a part of the introduction. Main Text: This section discusses or describes the main business of the report. The main function of this part is to present data in an organized form, discuss its significance and analyse the results that flow there from. Usually it has several sections grouped under different headings and sub-headings. It contains the experimental work, data collection, the survey done, a description of activities, the results obtained, illustrations, the discussion and interpretations, etc.

viii)

ix)

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Significant discrepancies in results should be called to the readers attention, even when it is admitted that no reasonable explanation can be offered. x) a. b. c. Findings: These are results of research, investigation, survey, etc. These could be in the form of statements or data. Conclusions: These relate to inferences or interpretations reached after a careful study of the findings of the research. Recommendations: These are based on the findings and the conclusions. The recommendations offer the reader/appropriate authorities to base their decisions related to various issues involved in the project.

The findings, conclusions and the recommendations have to be drafted with extreme care as in a large number of cases the readers do not have the time to go through lengthy reports and often confine themselves to reading these parts of the report. xi) Attachments: The attachments are essentially those, which support or elaborate the matter in the main text. These are included as Appendices or Annexures. The matter, which is essential but which diverts the attention of the reader from the main topic, is generally put as attachments. Given below are some items, which normally form part of the attachments. These are: (a) Calculation sheets, (b) Supplementary Details of Instructions, (c) Flow Charts, (d) Computer Programs, (e) The Questionnaire, (f) Large Maps, (g) Samples of the Work Done, etc. xii) xiii) References: All references should be given in this section. Harvard style of referencing may be followed. Refer Annexure-XII. Glossary: A glossary is a list of technical words used in the report and their explanation. However, if the number of such words is limited, they are generally explained in the footnotes. Whether you should include a glossary in your report will depend upon who is going to read your report. If the readers field of expertise is the one to which your report relates, there is no need for a glossary. But, if the audience is drawn from other areas, it is advisable to give a glossary.

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Annexure-IV
SUMMER INTERNSHIP PROGRAM

Guidelines for Writing Executive Summary Report

The executive summary provides an overview of the reports essential information. The executive summary needs to be in fewest words. Make sure it is self sufficient and can be understood in isolation. Write this towards the end of the project in about two hundred to three hundred words (i.e. not more than a page). Use active-voice sentences with strong, enthusiastic, and proactive language. Executive summary should be written in simple, short sentences intended to be read by an executive. The executive summary should briefly outline the below mentioned points. Points to be covered: Student Information Organization Description: Concept, Industry Type, Name Address Title of the project Objective of the project Background Methodology used Findings & Conclusion Recommendations Special Achievements/ Recognition:

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Annexure - V
SUMMER INTERNSHIP PROGRAM

Format for Certificate by SIP Organisation/ Company Guide


(To be submitted with SIP Final Report on 12th July, 2011)

(In SIP Company Letter head)

To whomsoever it May concern This is to certify that Mr./ Ms. _________________________________was with us from <Date>_____________________ to

<Date>___________________. He / She was maintaining 100% attendance and has no dues. The report submitted by the candidate is of his/her original work.

Place: Date:

_______________________ Signature of Company Guide

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Hindustan University
Hindustan Institute of Technology and Science

School of Management SIP-Calendar (Class of 2011)


Summer Internship Program 2012 11th June 2012 (Mon) 12th June 2012(Tue) : : : : : : Registration SIP Starts-Reporting Date to SIP Company Submission of Initial Project Proposal Submission of Interim Report - I Submission of Interim Report - II SIP Ends- Attendance Certificate to be obtained from SIP company Submission of Final ReportReopening Day for Semester III : Note: Date for submission of Final Report by students proceeding to OUM or KAV will be notified later Presentation/Viva-Voce

15st June 2012(Wed) 28th June 2012(Thu) 06th July 2012(Fri) 12th July 2012(Thu)

16th July 2012 (Mon)

18th - 20th July 2012

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