Académique Documents
Professionnel Documents
Culture Documents
15 October 2007
ANNEXES
Company Commander
Responsible for the unit level maintenance for all assigned or attached
equipment.
Responsible for their unit preventive maintenance program.
Responsible for scheduling command maintenance periods weekly that are
supervised by all levels of command.
Interview and assign qualified personnel for all equipment.
e. Responsible for appointing on duty appointment the following
positions; unit master driver (primary and alternate), unit dispatcher,
physical security officer and NCO, safety officer and NCO, energy
conservation officer, hazardous waste officer, unit hazardous material
technician, unit hazardous waste technician, unit TMDE monitor, unit
AOAP coordinator, and unit Maintenance Officer and NCO.
Company Executive Officer
Supervise the unit’s preventive maintenance program.
Monitor the instruction, licensing, preventive maintenance and
technical training of equipment operators.
Ensure compliance with vehicle dispatching procedures.
Report equipment status and the efficiency of the unit’s preventive
maintenance program to the commander.
Ensure all assigned equipment is properly maintained and faults are
expeditiously reported to the appropriate section OIC/NCOIC.
Ensure adequate time and facilities are available to train Soldiers on
performance of PMCS, completion of the DA Form 5988-E, and proper
operation of equipment.
Ensure required personnel are present for scheduled services and during
command maintenance periods.
Reconcile DA Form 5988-E against equipment requirements.
Ensure all BII is on-hand and serviceable or on order.
Manage TAMMS for all unit equipment commodity areas.
Manage the Army Oil Analysis Program for the unit.
Manage the TMDE program for the unit.
Monitor the operator selection, training, and testing to ensure
adequate accomplishment of the company mission.
Ensure all NMC equipment is reported to the appropriate section
OIC/NCOIC.
3. Company First Sergeant
The First Sergeant is responsible for the professional development of
the noncommissioned officers. In relation to this SOP the 1SG is
responsible for such actions as necessary to achieve professionalism in
the unit relating to maintenance and equipment readiness.
Ensure all levels of NCO supervision are present during command
maintenance periods.
Ensure the incorporation of maintenance training for all NCOs within
the unit.
Coordinates operator availability for scheduled services.
Maintenance NCOIC
a. Controls the daily activities of personnel and mentors
subordinates. Fully
represents the maintenance section in all personnel and mission
requirements.
b. Coordinates the workflow and supervises the maintenance of shop
records.
c. Overall responsible for subordinate workflow assignments.
d. Reviews job packets (DA Form 3999-4) for completeness and accuracy.
e. Ensures that daily and monthly production reports are completed
and
submitted to maintenance control on time.
f. Executes inter-shop and evacuations of work as required or
directed.
g. makes daily checks of shop areas to maintain cleanliness and
monitors
safety and environmental awareness.
h. Supervises and directs organizational maintenance of all
maintenance
section equipment.
i. Ensures team personnel maintain MOS proficiency and attend all
scheduled training and schooling.
j. Responsible for briefing the Maintenance Control Officer and NCO
daily.
Platoon Headquarters
a. The platoon leader and platoon sergeant could also serve as the
maintenance control leadership.
Provides C2 for all administrative functions
1. Dispatch Procedures
a. General: To standardize unit level maintenance procedures and
policies. It will also provide maintenance managers the flexibility
they need to design and implement an effective maintenance program that
will ensure maximum operational readiness.
c. References:
(1) DA PAM 750-8
(2) AR 385-55
(3) DA PAM 750-3
d. Procedures:
(1) Dispatch hours will be from 0900-1115 and 1300-1615 daily for
routine dispatches. Special times may be arranged by contacting the
shop office.
(2) Operators will receive a 5988-E and a -10 manual from the
dispatcher and perform a BEFORE operations PMCS using the appropriate
-10 manual for the equipment. The operator will correct any faults
that that they can. Any faults the operator can not repair will be
annotated on the 5988-E. The operator will return the 5988-E to the
dispatcher and the dispatcher will determine if a mechanic needs to be
assigned to repair any other faults prior to dispatch. If there are
deadline or safety deadlines that can not be repaired the commander or
commander’s representative will determine if the equipment can be
dispatched.
SAMS-E Upper (SAMS-1). The SAMS-E upper will be used by the 92A to
perform the functions of production control and repair parts management
for the shop office. Those functions include but are not limited to;
shop and bench stock management, ordering repair parts, work order
management, work order evacuation.
Each section will maintain those files that are appropriate for the
maintenance programs they manage.
Common Reports
Additional Duty Appointment Orders
Policies and Precedents i.e. SOP’s
Key Control Register
PCN AHN 018
Material Condition Status Report
DA Form 5990-E
DA 5988-E
Man-hour Accounting
SSL Audit Listing
SARSS Customer Recon
Approved BSL
Approved SSL
Daily Status Error List
Daily Supply Requirements
SSL/WO Issue Candidate List
Reports of Discrepancy
Quality Deficiency Reports
Picking Tickets
Receipts
Common Transactions
Unit Level
Unit Level is defined as:
Units with organizational equipment maintained in the SAMS-1E Equipment
table; for which management and reporting is required in accordance
with Army guidelines.
The following are transactions that are commonly used at the Unit level;
Send Transactions –
Requisitions Send to SOS Daily As Needed
Daily Inop – Send to Support Daily
Evacuated WO – Send to Higher As Needed
Equipment – Transfer Out As Needed
Unit – Transfer Out As Needed
AMSS – Transactions to Higher for BN Rollup Monthly
AMSS – Send End of Report Period to Higher Monthly
Receive Transactions
WO History – Receive from Higher Daily
Catalog Load/Update Monthly
AMSS – Transactions from Lower for BN Rollup Monthly
MMDF – Receive from SAMS-1E / SAMS2-2E Monthly
MMDF – Receive from LOGSA Monthly
Unit – Transfer In As Needed
Equipment – Transfer In As Needed
Support Level
NOTE: Support Level is defined as: Units that support customer units
with maintenance of organizational equipment. The organizational
equipment being supported is NOT maintained in their SAMS-1E Equipment
table.
The following are transactions that are commonly used at the Support
level:
Send Transactions –
WO History – Send To Lower Daily or As Needed
WO – Transfer Out As Needed
Weekly WO – Send to Higher Weekly
Daily Inop – Send to SAMS-2E Daily
Man-hour Accounting – Send to Higher Monthly
MMDF – Send to Lower Monthly
TCO Extract – Send to Higher Weekly
NMO Extract – Send to Higher Weekly
Receive Transactions
WO Inop – Receive from Lower Daily or As Needed
WO – Transfer In As Needed
Daily Inop – Receive from Lower Daily
MMDF – Receive from SAMS-1E / SAMS2-2E Monthly
AMSS – Receive End of Report Period from Lower Month
ANNEX D. MAINTENANCE MULTIPLIERS (VSATS, CAISI, LIW, AEPS, MWO, MMIS,
SOUM, PQDR)
Maintenance Multipliers
1. VSATS
2. CAISI
i. The unit shop office staff will insure that supported unit
equipment coming in for service or repair will have a completed DA Form
5988-E/DA Form 2404 by the equipments operator prior to opening a job
order.
1. General:
2. Company Responsibilities:
3. FSC Responsibilities:
Verify that GSE and WVRS service packets are kept on file in the SAMS-
E/Shop Office for minimum one year for each piece of serviced
equipment. (NBC, COMMO, and Armorers are required to keep theirs in
their section for inspections).
Ensure that section NCOICs order parts for the services as well as
parts needed to correct faults found during services.
The owning unit will incorporate the service schedule into the duty
calendar and ensure all platoon assets are available for duty during
the scheduled service period.
Prior to the service the Platoon Leader (PL) will coordinate with the
FSC shop office, to perform a joint TM -10/20 level PMCS. Prior to the
vehicle turn-in to contractor for service all faults/deficiencies will
be corrected or parts placed on order.
Prior to Service:
FSC tracks equipment status and contacts unit to pick up equipment upon
completion.
5. References:
AR 750-1 – Army Materiel Maintenance Policy and Retail Maintenance
Operations
DA Pam 750-8 –The Army Maintenance Management System (TAMMS) User Manual
6. Fill out label on the sample bottle, and place your oil sample in
the plastic bag. Insert it into the shipping sack or box along with
your oil analysis request (DA 5991-E).
7. When the lab analyzes the sample one of two things will happen:
a. They will send you the DA Form 5991-E back stating the
results are normal then file the 5991-E or,
b. The lab will inform you on an oil analysis recommendation and
feedback (DA Form 3254-R) of any suspected problems and indicate which
actions need to be performed. (If Support maintenance is required,
send a DA Form 5998-E & DD Form 3254-R to Support maintenance along
with the equipment)
8. DA Form 2408-20 (Oil Analysis Log) will be maintained for each AOAP
enrolled item of equipment. Unless directed locally, AOAP participants
receiving and maintaining OASIS laboratory reports with data normally
on the DA Form 2408-20 are not required to maintain DA Form 2408-20.
CALIBRATION
Instructions:
New Items:
When the hand receipt holder receives new items from the Property Book
Officer (PBO) they must determine if item needs calibrated or not. To
do this refer to TB 43-180. If item requires calibration, complete form
DA Form 7372. Submit DA Form 7372 and item needing calibration to
unit’s coordinator, which will submit to units TMDE Support Center.
CNR Items:
When referencing TB 43-180 it could state that calibration is not
required (CNR). If that is the case then the TMDE Support Center will
place a DA Label 80 on item stamped CNR.
CBU Items:
If hand receipt holder places TMDE items in storage, the items go to a
Calibrate Before Use (CBU) status. This means that the items are
preserved and receive limited care. These items do not require
periodic calibration while in CBU status. Administrative storage
procedures are found in the applicable TM or manufacture’s manual.
Items must be in a calibrated status before placing in administrative
storage. Items must meet the maintenance standard of AR 750-1 paragraph
3-1a, before placing into storage. Items must be segregated from the
other TMDE items on hand receipt to avoid confusion. All items must be
secured by hand receipt holder and accounted for IAW AR 710-2. Items
must be inventoried either cyclic or annually. When placing an item in
a CBU status, a DA Form 7372 is completed on each item and submitted to
TMDE coordinator to submit to support center. When the Unit Commander
and TMDE coordinator grant approval it is placed in a CBU status by
support center.
a. Master Listing
Listing of all items that Support Center services for the unit.
b. In Shop Listing
Listing of all items that are at the Support Center being calibrated.
c. Projected Listing
Listing that the Support Center provides of items that need calibrated.
d. Delinquent Listing
Listing of items that are not submitted by date needed calibrating.
e. Unscheduled Calibration
Some items may need to be calibrated more often that required for many
different reasons. Some of the reasons could be, the item was damaged
or the user suspects that the item is out of tolerance. The hand
receipt holder brings the items to the TMDE coordinator, which issues
the hand receipt holder a DA Form 7372 reflecting each item as a hand
receipt for their records. The TMDE coordinator then submits the items
to the support center for calibration.
f. Delinquent Items
Items that are not submitted by date needed calibrating are considered
delinquent. The items will remain on the delinquent list until turned
in to the support center for calibration.
Document History
The documents that are obtained by the unit calibration coordinator
must be retained for a period of three years.
References
AR 750-43
TB 380-41
TB 385-4
TB 43-180
TB 750-25
ANNEX F: TOOL ACCOUNTABILITY AND CONTROL PROCEDURES
References:
a. DA PAM 710-2-1
b. AR 750-43
c. AR 190-51
AR735-5
Procedures:
a. Tool room must have a memorandum for unaccompanied access to the
tool
room for the tool room custodian and key leadership for the
maintenance
section.
b. Tool custodian must sign out tools on DA Form 5519-R.
c. DA Form 5519-R must have the following entries at a
minimum and all
entries must be in ink.
1. NSN
2. Noun (nomenclature of the tool)
3. Quantity Issued
4. Date Issued
5. Signature of the individual receiving the tool
6. Initials of the tool room custodian when tool is
returned
d. Ensure that all tools signed out on the DA Form 5519-R
have been returned at
the end of each day. (Log may be destroyed after all
tools on the page have
been returned).
Tools signed out for a period of 24 hours or longer must be signed out
on the
proper form such as DA Form 3161 or DA Form 2062 refer to DA PAM
710-
2-1, Para 6-3 # 3.
All tools maintained in the tool room will be cataloged using a
location binder file system with NSN, Noun, nomenclature, and specific.
The presence of any unserviceable tools will be immediately brought to
the attention of the supervisor and turned into supply.
Security:
a. Tool room access and keys are restricted shop supervisory
positions and tool
room operating personnel.
b. All hand tools sets, kits, outfits, and TMDE will be secured,
and/or stored in a
secure location, such as a tool room, tool cabinet, vidmars, or
as per DA
PAM 710-2-1.
All tools being maintained in a secure area will be cataloged.
Tool room will be secured at all times when the tool room custodian is
not present.
Tool boxes will be locked at all times when not being used.
Accountability:
a. Tool room custodian is responsible for all tools in the tool room.
b. The tool room custodian should be provided with a list
of personnel
authorized to draw tools from the tool room.
c. Each SKO inside the tool room must have it own sign
out log.
d. Use AR 735-5 to account for lost, damaged, or
destroyed tools in or issued
from the tool room
For GMTK and SATS tools under manufacturer warranty follow instructions
on the PM-SKOT website for replacement of broken tools.
Maintenance:
a. All tools, sets, kits, outfits, and test equipment will have
preventive
maintenance performed per applicable technical manuals prior to
being used.
Tools will be kept clean and free of rust and maintained in a
serviceable
condition IAW TM 9-243.
ANNEX G. SAFETY (SOP/SOUM, HAZMAT, CARC)
G. SAFETY
GENERAL. To provide a safe and healthy work place for all soldiers and
to minimize accidental damage to personnel and equipment. An effective
safety program is essential for good maintenance and will greatly
reduce hazards present in maintenance shops.
b. The Unit Safety Officer will be the responsible officer for any
reporting requirements of SOUM receipt for completion.
ENVIRONMENTAL
ACCIDENT REPORTING
5. TRAINING.
1. Wheeled vehicles.
2. Generators.
6. RESPONSIBILITIES:
A. The unit licensing and testing team will be the testing and
licensing organization for this unit. They will be appointed by the
commander.
Approximately how many miles have you driven during the past 12 months?
_____________
How much experience have you had driving a truck of 2 ½ ton cap or
greater?
__________________________________________________________________
. How many accidents have you had in which someone was injured or in
which the property damage exceeded $2,000?
__________________________________________________________________
How many times have you been cited for a traffic violation?
_________________
Explain who was at fault and how, in your opinion, the accident could
have been avoided.
__________________________________________________________________
How do you account for your good or poor driving record?
__________________________________________________________________
Do you wear corrective lenses or do you have any problems with your
eyes? __________________________________________________________________
Do you know any physical defects that might affect you as a driver?
__________________________________________________________________
DL Form # 1
Operator Selection and Training Record
1. Unit________________ Name____________________________________
(last, first, m.i.)
SSN:_______________ Sex____ Date of
Birth_____/________/__________
(yy/mm/dd)
Heigth_____/_______ Weight_______ Hair Color______Eye
Color____
(ft - in)
Date of Civilian License Expiration________/__________/_________
(yy/mm/dd)
Is corrective eyewear required for driving? Y N
Civilian Class code_____
Equip Model Size CLASS CODE Date Verified Examiner Remarks HMMWV
1 1/4T W1 LMTV 2 1/2T W2 M35A2
2 1/2T W2 MTV 5T W3 M939
Series 5T W3 Trailer
Towed S1 NVG UN
I have interviewed the candidate and find the Soldiers
3. Physical Evaluation:
Visual Acuity ….. Left eye_____ Right eye_____
Field of Vision…..Left eye_____ Right eye_____
Depth Perception...1st______2nd________3rd________
Color Perception ________________ Hearing_____________
Reaction time 1st_______ 2nd_________3rd_________
TEST RESULTS
Type Equip Test Score
Written test scores ______________ _____
______________ _____
______________ _____
Driving test score ______________
_____
Date military license
issued_____________________________
1. Unit_____________________
Name____________________________________
(last, first, m.i.)
SSAN:_________________ Sex___ Date of
Birth_____/________/__________
(yy/mm/dd)
Heigth___/_____ Weight____________ Hair Color________ Eye
Color_________
ft - in)
Date of Civilian License Expiration________/__________/_________
(yy/mm/dd)
Is corrective eyewear required for driving? Y N Civilian
Class CDL_____
4. TEST RESULTS
Type Equip Test Score
Written test scores ______________ _____
______________ _____
Date military license renewed__________________________
5. I have reviewed this application for renewal and have found this
soldier eligible for renewal of an Army Operator Permit.
Unit Commander
DL Form # 2
For Official Use Only
DL Form # 3
Sustainment Performance Test (Checkride)
1. Unit_____________________________________
Name____________________________________
(last, first, m.i.)
SSAN:________________________
Equip Model Size CLASS CODE Date Verified Examiner Remarks HMMWV
1 1/4T W1 LMTV 2 1/2T W2 M35A2
2 1/2T W2 MTV 5T W3 M939
Series 5T W3 Trailer
Towed S1
Supervisor Verification:
___________________________
Supervisor’s Signature
DL Form # 3
For Official Use Only
HYPERLINK "http://www.osha.gov/Publications/OSHA3086/osha3086.html"
http://www.osha.gov/Publications/OSHA3086/osha3086.html
ANNEX I: MOTOR POOL SECURITY
a. Motor Pool.
b. Communication Shop.
References:
DA PAM 750-3
AR 190–51
AR 190–16
1. General:
Command budget (both consumer and stock funds) will include statements
that identify and support readiness requirements.
Submit parts requests and closely monitor supply status until received.
3. Procedures:
Reporting Under the Army Materiel Status System (AMSS)
All units in the battalion will report using the AMSS. The AMSS is
designed to accumulate the necessary transactions at unit and support
levels during the reporting period (16th day of the month to the 15th
day of the following month).
At the end of the report period, SAMS-E AMSS will process these
transactions and produce an automated output that is equivalent to the
"front side" of the current hardcopy forms. The equivalent "back side"
information from the current hardcopy forms, will go through SAMS-1E
and be produced by the Standard Army Maintenance System 2 (SAMS-2)
which is located at the supporting materiel management center.
Both of these reports, including data to the 15th of the month, will be
transmitted to arrive at LOGSA not later than the first of the month
following the end of the report period.
Reporting units complete the AMSS at the parent unit level (no higher
than battalion). For modified table of organization and equipment
(MTOE) units, the battalion is the parent unit.
The AMSS also feeds DA Form 2715-R (Unit Status Report), (AR 220-1).
Active Army units will use the monthly AMSS reports as worksheets for
the monthly unit status report.
The item's LIN is not in appendix B. Items that are substitutes (SB
700-20, app H) or in lieu of appendix B items WILL NOT be reported if
they are NOT listed in appendix B, or have NOT been authorized
reportable by HQDA.
Radios are designated for specific vehicles by the MTOE and or by the
type of installation kit authorized on the MTOE. When more than one
radio is authorized for a vehicle, the system is NMC when any one radio
is NMC. When the MTOE or installation kit does not limit the radio(s)
to a specific vehicle or type of vehicle, the commander may designate
the vehicle on which the radio is to be mounted.
List of Items for AMSS Report
Reportable LINs in AR 700-138, appendix B have been designated mission-
essential equipment and systems.
Models under a LIN in appendix B are reportable using AMSS only when
they have an LCC of A, B, F, T, or U in SB 700-20 or in the LCC column
of the FEDLOG.
Equipment Category Codes (ECC) are determined from DA Pam 750-8, table
B-18.
The End Item Code (EIC) is a three-position equipment code for supply
use. The code is put on DA Form 5990-E and supply requests for items
listed in appendix B. AR 710-2, DA Pam 710-2-1, DA Pam 710-2-2, and AR
725-50 explain when and how to use the codes for supply purposes.
4. References:
ANNEX K: PUBLICATIONS
-one -10 and one LO per piece of equipment with posted changes.
-one set of -10, -20, -30 and parts manual for every three
mechanics.
-one set of TMs and Los for each combat repair team (CRT), field
maintenance team (FMT)
-one complete set of TMs, Los, FMs, TBs, SCs, and ARs for the field
maintenance platoon/section headquarters.
The supported units will prepare a DA Form 2404/ 5988E with faults
identified in accordance with DA Pam 750-8. The document will be
submitted to the Maintenance Control Office to initiate repair.
Table 3-1
Priority designator (relating force/activity designator to urgency of
need)
Table 3-2
Maintenance priority designator and TAT standards
Maintenance Control Section (MCS) will sign for the end item from the
supported unit. The MCS then verifies the priority designator and
checks the supported units MTOE to determine the Equipment Readiness
Code (ERC) of the item. This will ensure all pacing items are
correctly prioritized.
NOTE: Units without dedicated MOS specific Inspectors will use the
senior section leader to complete the inspection tasks.
Upon receiving the DA Form 39994 packet from Maintenance Control, the
inspection element will:
Prepare a DA Form 2404 or use the existing 5988E listing all
deficiencies and shortcomings on the equipment
Check if other than fair wear and tear occurred
Ensure all MWO’s are applied
Needed repair parts will be identified and annotated on DA Form 2407 1
and included with the DA From 39994 packet for processing.
Ensure the total costs are identified to ensure all work is within the
maximum expenditure limits.
Once accepted and the inspection completed, the DA Form 39994 packet is
returned to the Maintenance Control Section to coordinate the necessary
repairs. All tasks are initiated into the SAMS-E with needed parts
identified for each task.
Parts are ordered from the DA 2407 1 / 5988E. When all parts are
received and processed, the work order is placed in “C” status.
Upon issue of the identified parts the repair section will annotate and
date the work order with the mechanic identification in the “work
started by” area and the work order is placed in “B’ status.
Upon completion of the work order by the repair section, all pertinent
forms will be annotated and returned to the Maintenance Control
Section with a status change of “E’.
The inspection element will perform a final inspection, they will sign
and date the ”inspected by” area of the work order and place the work
order in “F” status.
The Maintenance Control Section will inspect the DA 3999-4 packet for
completion and all forms completed IAW DA PAM 750-8. The work order is
placed in “S” and then “R” status.
C. MANHOURS
Man-Hour Accounting
Man-hour Accounting Procedures
Man-hour Accounting will be conducted IAW the Manpower Activity section
of the SAMS-E End User Manual and AR 750-1
All Direct Support repair personnel are assigned a SAMS-1 workman’s’
number or employee number, whether working in a shop or performing
administrative duties.
There are two utilization rates that are used to measure the effective
use of mechanics. The assigned utilization rate measures the percent
of direct labor man-hours assigned to the unit recorded as productive
man-hours. The available utilization rate measures the percent of
direct labor man-hours made available to the shop office for work
recorded as productive man-hours.
DATA Input
The SAMS-E operator will input all direct, indirect labor, and
nonproductive time into the SAMS-E computer. The Operator will print
the Personnel Accounting worksheets (PCN AHN-041) and the SAMS-E Task
worksheets (PCN AHN-038) as needed.
Personnel Departure
The SAMS-E operator will depart personnel from the Manpower Personnel
file upon departure from the unit.
4. Procedures.
3. References:
a. AR 750-1
b. FM 4-30.31
Maintenance procedures for BDAR. Once the crew has completed the
assessment and it is determined that maintenance support will be
required the MCS will determine the closest maintenance support capable
of supporting the BDAR. The MCS will then dispatch the FMT or contact
team to the BDAR location. When practical the FMT or contact team will
take a like vehicle or larger to facilitate recovery if BDAR efforts
are ineffective.
Recording BDAR. DD Form 1577 will be used to mark BDAR repairs that
have been made. Locate the tag as close to the repair as possible.
Also place a tag in the cab or crew compartment listing the BDAR
repair. This will allow for the mechanic to easily recognize BDAR
repairs. Also record the BDAR repair on the DA 2404\DA 5988-E in
accordance with DA Pam 750-8 until permanent repairs can be made.
5. BDAR kits. There are two primary types of BDAR kits. One is the
Crew\Operator Kit (5180-01-502-9504). /This kit is designed primarily
for equipment that is operated by a crew of more than one. The other
kit is the Maintainer Kit (5180-01-502-9507). This kit is designed for
use by FMT’s and contact teams. Each FMT will be issued and maintain
this type of kit. The FMT’s will not deploy forward without taking the
kits. The kit will also be issued to the Service\Recovery section.
The Service\Recovery section will take the kit on all recovery
missions. The FMT’s and Service\Recovery Sections will be responsible
for replenishment of these kits. Extra copies of DD Form 1577, DA Form
2404’s, and the assessment forms will be maintained with the kits.
BUMPER #
UNIT:
DATE: SAFETY CHECKS GO NO-GO 1. Vehicle and tube clear of ammo
2. Does any ammo have physical damage 3. Are any combustibles
leaking 4. Any damaged wiring that could cause fire 5.
Operational fire-fighting equipment available 6. Have self-test
systems been evaluated OPERATOR 11 STEP CHECKS 1. Visual
inspection of interior and exterior 2. Visual inspection of main
systems 3. Perform self-test and function tests 4.
Assess system performance if engine runs 5. Determine subsystems
affected 6. Determine if crew can repair 7. Estimate
repair time 8. Determine number of personnel required and risk
9. Determine materials required 10. Determine sequence and
priority of repair 11. Determine repair location, on or off site
FMT TASKS 1. Determine is risk level is appropriate for operation
2. Conduct test with maintenance equipment 3. Perform additional
vehicle reliance checks 4. Estimate repair time for each task
5. Determine sequence and priority of repairs 6. Determine the
optimum repair location SAFETY CHECKS DONE BY: OPERATOR CHECKS
DONE BY: FMT TASKS DONE BY:
CONTENTS:
Responsibilities
Concept of Operations
SAMS-E Operation
Parts Requisitioning
Local Purchases
Receipts Processing
Storage Procedures
Issue of Repair Parts
Controlled Exchange
Controlled Cannibalization
Turn-in/D6Z
Report Disposition
Inventories
SARSS-1 / Customer Reconciliation procedures
IMAP Work Instructions
Receiving and Shipping of Equipment
Responsibilities
Shop Supply NCOIC:
Supervise the overall operation of the Shop Supply
Develops/establishes policy and guidance for supply operations in
coordination with the Maintenance Officer.
Coordinates requisitioning and budgeting to support maintenance actions.
Ensures supply regulations/standards/directives from higher
headquarters are met.
Establishes external/internal operating procedures and determines the
need for changes in operating procedures and priorities for backlogs.
Establishes schedule/supervises the conduct of cyclic/closed
inventories.
Prepares/reviews and/or submits required reports and determines actions
to be taken as necessary. Reports include those generated from SAMS-E
system.
Maintains liaison and provides technical guidance/assistance to
sections/personnel on supply matters.
Develops and monitors an effective Shop Supply training program for
internal training.
Concept of Operations
General:
The Shop Supply Section is designed to give rotational unit supply
soldiers an opportunity to train along side their maintenance peers.
Rotational units 92As trains in a real-time shop supply system, with a
“live” SAMS-E system, and real document register. Soldiers will store,
receive, issue and manage Class IX stocks. Soldiers will interface
with their customers (on the maintenance floor) and with their higher
source of supply (the supporting Class IX warehouse.)
Initiate signature cards (DA Form 1687) with the FSC SSA, include
Commanders Assumption of Command Orders. Also send one (CIIC DA FORM
1687) for control inventory item code pick-up or tun-in. Shop Supply
Staff will verify all signature cards prior to passing to the SSA. At a
minimum, it is recommended the following rotational unit personnel be
delegated the authority to receipt Class IX supplies:
Shop Supply Officer (or Technician)
Shop Supply NCOIC
All Shop Supply Clerks
The MHE Operator
Provide licensed operator(s) for forklift. No other rotational unit
personnel will operate the forklift during the training rotation.
Daily Standards:
The following will be accomplished prior to COB daily.
All picking tickets generated will be pulled, initialed and filed.
Maintain picking ticket files for 60 calendar days.
All posted receipts will be placed into location. Inspect each item
for possible damage before placing it into location. Avoid overflow
locations – moves the entire quantity to a new shelf or drawer if
necessary.
All location changes or adds posted (with bin labels created).
All shop stock denials posted.
Necessary warehouse maintenance performed, including trash out, floors
swept and general cleaning performed.
Monthly Standards:
The following will be accomplished monthly (except for the month of
December):
100% SSL Location Survey
100% SSL Inventory
25% BSL Location Survey and Review
SAMS-E Operation
The FSC uses the Standard Army Maintenance System Level 1 (SAMS-E) in
the shop operations. SAMS-E is a user friendly, interactive computer
system to track supply maintenance, man-hour and cost data for the
Army.
Input and output disks are processed IAW the SAMS-E manual. All input
disks are processed in date/time order: oldest to newest.
Shop Supply Staff will review all supply diskettes and output reports
prior to sending thru IMAP. NMTC Staff will check for unusual items or
quantities being ordered and proper fund codes. NMTC Staff will
perform diskette editing as required.
PARTS REQUISTIONING
All requests for parts have a “priority designator” that expresses the
importance of a supply request. Parts are orded under the priority
designated by the opened work order.
Complete Denials (When none of the supplies are available for issue.)
Search the surrounding area and all overflow locations.
On the picking ticket, write the words “COMPLETE DENIAL.”
Pass picking ticket to NMTC staff for handling. Causative research
will be conducted at the discretion of the Supply Operations Officer.
Delete quantity denied from the work order detail report.
Initiate a “special inventory”.
After inventory is completed, reorder part (as required.)
Local Purchases
The use of the IMPAC card to purchase services, supplies and repair
parts are authorized to prevent work stoppage. Restrictions are as
follows:
The only person authorized to inquire about costs, is the credit card
holders.
All local purchases will be posted to the work order prior to use of
the part or service. Use the Add- Supplemental process in SAMS-E to
add the items to the work order. On items with a valid NSN, create a
demand history record (DHAs).
Contracted purchases:
Receipts Processing
The Shop Supply Section is responsible for receiving supplies. The
sources of materiel received are excess returns from lanes, receipts
for replenishment and work orders (from the SSA, wholesale and direct
ship from DLA vendors) and receipts from local purchase vendors and
contractors.
If the receipted quantity does not match the quantity due in, the
receipt is processed for the actual quantity received. If the actual
amount received is less than the due in quantity, do not enter a “Y” in
the SEND D6S block on the SAMS-E screen.
Identify the item’s NSN. Check for NSN or part number. Cross-reference
part number to NSN if necessary.
Ask for technical assistance from Maintenance Staff if necessary.
Check the document register for dues-in for that stock number. Check
any/all shipping documentation for clues or Transportation Control
Number (TCN).
Ask the higher source of supply for research in checking their activity
records.
Recreate the 1348-1 on a manual form.
Process receipt as normal.
Storage Procedures
All supplies will be stored promptly and accurately. Storage areas
will be maintained and safeguarded appropriately. Enforce a “clean as
you go” plan to keep all areas neat and orderly.
The Storage Section soldiers will place all stock into identified
locations daily, to include items awaiting new locations.
If, after one hour, the part cannot be located, continue to check the
SSA and/or local purchase.
Items issued directly from the common bench stock area will be
documented on the DA Form 2407-E form and turned into shop supply
before completion of the job. Supply will “Add Supplemental” all parts
to the appropriate work order to ensure parts and cost accuracy.
Special Procedures
Only the Maintenance Control Officer is authorized to “control
exchange” parts from non-active work orders or split open serviceable
parts kits for a subcomponent.
If a parts kit (i.e. gasket kit) contains a needed part, the entire kit
will be ordered using normal procedures – it will be posted to the work
order detail.
CONTROLLED EXCHANGE
Controlled exchange is the removal of serviceable components from
unserviceable, economically reparable end items for immediate reuse in
restoring a like item or weapon system to an MC condition. The
unserviceable component must be used to replace the serviceable
component or retained with the end item that provided the serviceable
component.
Controlled Canabilization
Cannibalization is the authorized removal of components from materiel
designated for disposal. Cannibalization supplements supply
operations by providing assets not immediately available through the
Army supply system. Costs to cannibalize, urgency of need, and
degradation to resale value of the end item should be considered in the
determination to cannibalize.
Turn-in/D6Z
There are two different types of turn-ins, Recoverable and Excess. Make
sure you know which one is needed for each item, also do not confuse a
Turn-in for a part that is to be returned to its work order location.
Before coming to supply:
Item needing to be turned in will be cleaned and drained ( nothing
leaking from it, to include water)
Item will be inspected by an inspector and tagged with proper
serviceability tag (i.e. DD Form 1574, 1577-1,
1577-2.). If the item is recoverable the WORK ORDER NUMBER and TASK
NUMBER will be written on serviceability tag. If the item is excess
the tag should have “EXCESS”
A Fed log sheet and a drainage statement will also be attached to the
item.
Serviceability tag will be stamped and initialed by staff from that
section.
The item is then brought to the shop supply section.
Report Disposition
Reports will be filed and retained as listed below:
SSL Audit Listing Destroy after 1 Year
SARSS Customer Recon Keep 2 latest lists on file
Approved BSL Approve Quarterly, file for 1 year
Approved SSL Approve Quarterly, file for 1 year
Daily Status Error List Destroy after 1 year
Daily Supply Requirements Destroy after 1 year
SSL/WO Issue Candidate List Destroy after 30 days
Supply Discrepancy Reports If completed, destroy after 2 years
Quality Deficiency Reports If completed, destroy after 2 years
Picking Tickets Bundle by day, destroy after 60 days
Receipts Bundle by day, destroy after 60 days.
All other reports will be destroyed when the new listing is received.
Reports will be run in accordance with the SAMS-E End Users Manual
Inventories
Inventories are conducted to find storage problems, find the total
quantity on hand and to compare and adjust recorded on-hand balances.
Scheduled Cyclic
Inventory Steps:
The following are steps to complete the Supply inventory.
Conduct the Location Survey.
Assign two-man count teams and supervisor.
Establish cutoff dates for posting transactions.
Train inventory team.
Perform the count.
Compare the count to recorded balances.
Perform causative research at the direction of the Supply Operations
Officer.
Post the counted balance.
Location Surveys
Our storage facility receives, stores, and issues hundreds of items of
all shapes and sizes. These items must be stored in specific places so
they can be located quickly and easily when they are issued. The
system used to store and locate supplies is called a stock locator
system. We use a 5-character locator system.
Procedures
Open Documents:
Compare open documents on the AHN-008 to the AJT-028.
DGAs: This shows the item is still due out against a due-in to the
SSA. If the item is still needed, write an “X” on the AJT-028. If the
item is no longer required, write “C” on the 028 Report next to the
entry. Do not list this item as received – it has not been released
for issue as of the cut off date for this report.
DFAs: This shows the item is still due in from higher than your SSA,
and will come as a dedicated shipment to you. If you still need the
item, write an “X” on the AJT-028. If the item is no longer required,
write “C” on the AJT-028 Report next to the entry. Note – if the item
is in shipment status, an AC1 will not be able to cancel the inbound
item.
D6S/A5As: This shows the item was a DGA released for issue. If you
have received the item and the quantity shown, write an “R” on the AJT-
028. If you have not received the item, submit a memorandum requesting
the SSA show proof of issue. Write “NOT REC” on the 028 Report. A
“NOT REC” entry is considered unmatched.
AC1/AE1s: This shows the document was cancelled. Write “C” on the AJT-
028 Report next to the entry. Consider any documents you need to cancel
with off-line status unmatched.
Closed Documents:
Compare remainder of documents on the AJT-028 report to your AHN-009
and AHN-010 reports. Remaining documents do not have an “X” next to
them.
DFAs /DGAs: If the record on your DCR is closed, the SSA failed to
close the document. Write “R” on the 028 Report next to the entry.
The document is considered unmatched.
D6S/A5As: This indicates the item was released for issue. The item on
your DCR should have a receipt posted to close the record. If your DCR
agrees, write an “X” next to the document. Watch for multiple entries
indicating partial issues. Quantity mismatches or an open record on
the DCR is considered a mismatch.
AC1/AE1s:
This indicates the document was cancelled. If your DCR agrees, write
an “X” next to the document. When your DCR does not reflect the
cancellation, post the status using “off-line” status and consider the
record a mismatch.
Remaining Open Documents: After you have completed the reconciliation
process, you may have some open documents on your SAMS-E AJT-008 Open
Document Register. If the documents are dated before the
reconciliation cut-off date, close them with the “off-line” status
process, and status code “BF.” These count as reconciliation
mismatches.
If the documents on the Open Document Register are past the recon cut-
off date, take no action, and do not count them in calculations.
(b) When an action activity does not reply to a SDR within the
prescribed time frames, the reporting activity will follow-up by
sending a copy of the original SDR. Refer to AR 735-11-2 for detailed
instructions.
3. References:
a. AR 750-1
b. AR 700-139
c. DA Pam 750-8
1. General:
2. Company Responsibilities:
4. Procedures:
Maintenance Office
AR 750-1, Army Materiel Maintenance Policy
DA Pam 25-30,
DA Pam 710-2-1,
DA Pam 750-35, Functional Users Guide for Shop Operations
DA Pam 750-8, The Army Maintenance Management System (TAMMS)
FEDLOG (the most current copy available)
FM 4.30.3, Unit Maintenance Operations
CJ,
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