SME 2.

LLP-LdV-TOI-2011-HU-012

SME 2.0 MEETING IN BUDAPEST MINUTES

November 18-19-20. 2011 To: From: Version: Subject: WP: Partners Maria Hartyanyi, Prompt 01 Minute of Kick-off meeting in Hungary WP1, WP2, WP8, WP9 Project Management Date: Document Type: File: Reviewer Identifier 6/8/2012 Report
Kick_off_Minutes.docx

Szilvia Gerht, Prompt SME2MHUMIN112011

1 2

THE AIM OF THE MEETING ................................................................................................................................ 1 ANNEXES .................................................................................................................................................................. 9 2.1 2.2 2.3 2.4 ANNEX 1 SME 2.0 RESULTS ............................................................................................................................... 9 ANNEX 2 WORK PACKAGES ................................................................................................................................ 9 ANNEX 3 PARTNERS.......................................................................................................................................... 10 ANNEX 4 SME 2.0 STAFF.................................................................................................................................. 10

Place of the event: Adina Apartment Hotel Budapest 1133 Budapest, Hegeds Gyula utca 52-54 Phone: +36 1 236 8888, E-mail: abud@adina.hu

1 The aim of the meeting

1. 2. 3. 4. 5. The partners should know each-others (fields, activities, interest in SME 2.0) Project aims, objectives, work packages general overview (Coordinator, WP leaders) Discussions, decisions on the management and financial issues Start the first professional work: WP2, WP3 Start the WPs which continuo all over the project period (WP8 Evaluation, WP9 Dissemination, valorization) Related results Product Project QM Handbook SME2.0 Project Portal User Guide of SME2.0 Project Portal Questionnaire for employees SME 2.0 Survey portal Needs-analysis - comparative study SME 2.0 Competency Framework SME 2.0 Curriculum

Result ID R1 R2 R3 R4 R5 R6 R7 R8

WP WP1 WP1 WP1 WP2 WP2 WP2 WP2 WP3

When Ready Ready Ready Dec. 2011. Dec. 2011. April. 2012. June 2012 July 2012.

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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17. November
Welcome meeting at Adina reception at 8 pm, go out to have a dinner.

18. November
The aim of the first day 1. Welcome, introduction (PROMPT, Partners) 2. General overview of SME 2.0 (HNA, PROMPT) - to make clear the aims, objectives, the workflow and the management methods of the project Participating partners: PROMPT, CAPDM, TREBAG, Libetra, UWH, VisionArt, DEIS, AICA, SZIGSZ, HNA

Minutes of the 1st day

I. Welcome from PROMPT PROMPT welcomed all partners to the meeting. II. Partners presented on their individual organisations: 1. PROMPT 2 separate companies PROMPT-H: security & IT / PROMPT-G: Education Qualified as an exam number for a number of qualifications. 2. DEIS Presentation: The inclusion of DEIS was based upon SMELearning. Maria noted that it was important to have 3rd level representation and theoretical knowledge. Maria also stressed importance of international exposure. (Pierfranco mentioned as representation for this) 3. CAPDM Presentation Asset repository development Help produce & deliver successful programmes of education. Rich information & its use in education Multi-channel XML -> single source, multiple delivery/ channels. 4. AICA Presentation CEPIS federation of 37 associations from 33 European countries Promoted: E-citizen, EUCIP, ECDL Promotion of ICT culture, Services for ICT professionals, IT certs, Help to schools, teachers Consultant IT end users / IT professional competencies / SLOOP2 5. SCHOOL VET school Provides ECDL certification for students TENGEN partner 6. TREbag Project management/ quality management/ evauluation & assessmemt/ innovation, etc Consultant services/ Proj manamenet/ Development of material & methodologies. Will prepare open innovation platform 7. Libetra Advise SMEs on business application of web 2.0 tools

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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Complete e-leraning solutions Maria noted that organizational channels are needed to transfer this information. Intends to create a prototype of SMEs 8. Uni of West Hungary Noted that excessive pragmatism should be avoided on the project. Pedagogical partner 9. Visionart Consulting company property investment & management IT & visual related experience III. General overview of TOI & Q&A

PROMPT presented an overview of the Transfer of Innovation project framework. This was followed by some discussion on the nature of the programme. 1. SME2 Aims & Objectives PROMPT presented on the aims and objectives of the SME2 project. 2. Presentation on SMELearning: DEIS presented on SMELearning & the main results of the project. 3. Presentation on Tenegen: PROMPT presented on the aims and objectives of the Tenegen project. Finished 2 years ago, still running. Online competencies training program for teachers to help develop e-learning competencies Helps understand & use web 20 tools Create elearning tools/ courses Online databases What to transfer: Methods of course design Experiences of project Parts of the content Web 2 possibilities: Doc sharing/ editing Social networks Web meetings Cloud computing CRM, ERP systems Smart phones 4. LLP TOI presentation by Hungarian NA AIMS of TOI: etc Roles & responsibilities of NA NAs Obligations to carry out monitoring tasks Amendments TEMPUS o Jbajan-tempus o Iona.bajan@tpf.hu 5. Presentation on the Transfer of Innovation: There followed a Q&A on the projects, which had been presented on. 6. Work Packages

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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There followed a series of presentations & discussions on the various Work Packages in the project. WP1 WP2 WP3 WP4 WP5 WP7 WP8 WP9 Project Management Deliver general concepts/ frameworks, etc. Focus on SME courses Implementation of the courses Implementation of the modules (To be delivered at a European level) Pilots (Important to get outside representation & feedback) Evaluation (Important to get outside representation & feedback) Dissemination

There followed a series of presentations & discussions on the various Work Packages in the project. There followed a discussion on the Project Management Handbook & the financial rules of the programme: - Travel & subsistence discuss outside - All finance info on SME2 portal - Timesheets (Automatic Excel file) are required must be signed by person (they will need originals) & director (authority) - Can travel to countries in the program (not just the project). - Subsistence rates to be applied is the one from the destination country where the cost is incurred. - Indirect costs max 7% for total amount of eligible costs - First 40% transferred - Second 40% after interim (15/10/2012) - Third 20% after final report (30/09/2013) Exchange rates apply the buying ex rate valid at the Coordinating institutions bank branch on the day when the prefinancing, installment transferred by the NA is credited on the coordinating institutions back account (Budapest Bank). There followed a discussion on the Suggested Portal Name & discussion of the logo. 7. CAPDM Presentationn: Single source multi-publishing Books, Documents, Database, Journals (Legacy Learning Material)-> Capture author publish deliver -> Ebooks, Web, CD/DVD, books (Managed Learning Materials) This also results in a repository of standards based materials. Docbook markup language CAPDM presented on a swim course from a previous project.

Decisions of the 1st day

I. Dissemination methods 1. We will use the methods of TENEGEN: it had up to 60 dissemination events/ activities. 2. Dissemination form will be on the portal. (SME2 Dissemination plan).

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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3. The newsletter can also be created through template available on the site. Upload to file manager publish in March 2012. 4. Agreed to add SME 2 news to partner sites. II. Methods for collaboration The partners will not send e-mail-s, they will collaborate online instead through platform! Evaluation of the WPs/Results are available on the SME2 portal. Agreed to create collaborative questionnaire people can add to and comment on.

19. November
The aim of the second day is to start WP2 activities and prepare for WP3: 1. To define the target group again, more exactly! 2. To plan the activities, tasks of WP2 (needs-analysis) 3. To discuss all tasks related to the planed results On the second day we except heavy collaboration and discussions along the presentations of the WP leaders and collaborating partners. Participating partners: CAPDM, DEIS, AICA, UWH, LIBETRA, PROMPT, VART, TREBAG, VisionArt

Minutes of the 2nd day

1. Discussion on how to adapt the SMELearning project to SME2 DEIS presented on the SMELearning questionnaire. 2. UWH Presented on the Questionnaire: UWH presented on methodology of the survey. Systematic sampling, stratified sampling to gather info from group representative of entire group. Convienience sampling involves deawing sample for population close at hand. 3. Working methods of organizing the questionnaire and processing the results: A discussion followed on how to develop the questionnaire (& the rest of WP2). 4. AICA presented on how to involve existing EU dimensions PF presented on e-competence frameworks. Be sure to define which learning outcomes in the framework are related to knowledge, skills or attitudes. 5. CAPDM presented on WP8 evaluation CAPDM demonstrated the evaluation reports which have to be filled out. Maria noted that the templates to be found on folders on the portal. The consortium discussed the next meeting date Ireland, 17-18 May 2012 Maria Discussed WP2 & results which should arise from this. Then WP3 was discussed. Tengen curriculum was discussed .

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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Maria demonstrated competency framework for Tengen & noted similar approach will be taken for SME2. Question arose RE: who will developed material (UWH in collaboration with all partners). Maria asked a question RE: skills vs competencies to PF. A discussion of WP3 followed.

Decision of the 2nd day

A discussion followed regarding the Questionnaire, it was agreed that: AGREED TO BE TASK BASED QUESTIONNAIRE MAX 30 QUESTIONS QUESTIONNAIRE TO BE VERY TASK BASED, ESSENTIALLY A COMPETENCE CATALOGUE SURVEY ENDS END OF APRIL NEEDS ANALYSIS should follow 1 month later 1. WP2 Systems Analysis and Design of the Transfer of Innovation, needs-analysis Concept of involving the target groups A discussion followed on the involvement of the target audience, with regard to the questionnaire. Targeted would mainly be SMEs with less than 10 people (micro-enterprises). Maria suggested target groups = SME2 (particularly micro-enterprises). We focus on managers, as opposed to trainees. Target group: employees and managers of SMEs all types! Reasons: for about 90% of the European SMEs belong to the size: 1-20 employees. The survey has to contain questions of the categories. Countries involved into the needs-analysis: Hungary, Italy, Ireland, UK. The target group of the questionnaire survey was agreed to be the organisation, as opposed to the individual after discussion between Ismal & Pierfranco. Translation issues: it was agree that there would be 3 languages to measure their ICT competences in the partner country. Tasks, responsibilities, deadlines
Task Hypothesis, critical points, changes till SMElearning Survey, first suggestions. Draft version in English Final version in English Implementation of the survey portal Implementation of the English version Translations Survey (number of samples: 100-200 companies, 50-60 samples from each countries) Draft versions of the analysis Needs Analysis report Responsible DEIS UWH UWH PROMPT PROMPT AICA, PROMPT TREBAG, PROMPT, CAPDM, DEIS, AICA PROMPT, AICA, CAPDM DEIS Deadline 15. Dec. 2011. 20. Dec. 2011. 30. Jan. 2012. 25. Feb. 2012. 1. March. 2012. 15. March. 2012. 15. April 2012. 15. May 2012. 30. May 2012.

2. IPR Issues Ownership was discussed: Partners must consider whether the material developed will be copyright/ left

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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A discussion followed on whether people felt that the material should be copyright or left Will the material belong to the institution or the individual CAPDM represented the consortium the principles of Creative Commons: Allow commercial uses of your work?: No, Allow modifications of your work? YES

Final decision was not agreed; it should be discussed again on the 2 nd meeting. 3. Collaboration on the project Portal A presentation on SME2 portal followed. The site layout & functions were presented on. 4. Working methods of developing SME2 competency framework SME2 competency Framework to be expanded via mindmeister and then a formal document documenting detailing this created. See: http://www.ecompetences.eu/ 5. Next steps Maria reported that revisions will be needed to the quality management handbook. End of 1st half year we need to be ready with complete course implementation which can be piloted. 2nd year carry out pilot. Last => Feedback & final reports

20. November
The aim of the fifth day: 1. Short discussions among the developer partners, summary and documentation of the meeting 2. Set up the revised work plan 3. Cultural program, to give an impression on the country. Participating partners: CAPDM, DEIS, AICA, PROMPT Revised work plan

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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Agenda, presentations and minutes are accessible on the portal, through the file manager:

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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2 Annexes
2.1 Annex 1 SME 2.0 Results
Modified according to the agreements.
Result ID R1 R2 R3 R4 R5 R6 R7 R8 R9 R10 R11 R12 R13 R14 R15 Description Project QM Handbook (EN, HU) SME2.0 Project Portal (EN, HU) User Guide of SME2.0 Project Portal (EN, HU) Questionnaire for employees (EN, HU, IT) SME 2.0 Survey portal (EN, HU, IT). Needs-analysis - comparative study for processing the figures of the survey and formulate the conclusions. SME 2.0 Competency Framework will be a base document for the transfer of innovation (EN, HU) SME 2.0 Curriculum, syllabuses of SME 2.0 modules and the methodology of the course (EN, HU) SME 2.0 Proactive Networking Platform Digital learning objects (modules, units) of SME 2.0 course divided into 4 modules SME 2.0 Proactive Networking Platform completed with learning objects, web 2.0 tools, course components Validation report of the pilot, learning outcomes vs. learning objectives Recommendation for EU level standardization of SME 2.0 certificate Evaluation reports, documents to prove real PDCA cycles, which ensures the quality of the products. Valorization plan and documents of dissemination WP WP1 WP1 WP1 WP2 WP2 WP2 WP2 WP3 WP4 WP4 WP5 WP6 WP7 WP8 WP9 Deadline

Ready Ready Ready Ready Ready May-12 Jun-12 Jul-12 Aug-12 Aug-12 Sep-12 Apr-13 Jun-13 Jul-13 Aug-13

Pilots: October 2012-March 2013

2.2 Annex 2 Work packages

Task WP1 WP2 WP3 WP4 WP5 WP6 WP7 WP8 WP9 WP description, tasks Project management Systems Analysis and Design of the Transfer of Innovation, needs-analysis SME 2.0 Course design by adapting the donor products Implementation of SME 2.0 course content and the SME 2.0 Proactive Networking Platform Implementation of SME 2.0 modules Pilots Develop EU dimension of SME 2.0 PNP based on ECVET, EQF Evaluation Valorization plan and documents of dissemination WP leader P0-PROMPT P1-DEIS P3-CAPDM P0-PROMPT P0-PROMPT P0-PROMPT P4-AICA P3-CAPDM P0-PROMPT

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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2.3 Annex 3 Partners

ID Abr. Name Prompt-G Szmtstechnikai Oktatkzpont Kft. Cork Institute Of Technology in Ireland Nyugat-Magyarorszgi Egyetem (Kzgazdasgtudomnyi Kar) CAPDM Ltd. Associazione Italiana Informatica e Calcolo Automatico Szchenyi Istvn Gimnzium s Szakkzpiskola TREBAG Kft. Libetra Szolgltat Betti Trsasg VisionArt Europe Kereskedelmi s Szolgltat Kft. DrtPk Kft. Name in English PROMPT-G Education and Training Centre for Information Technology Cork Institute Of Technology in Ireland University of West Hungary (Faculty of Economics) CAPDM Ltd. Italian Computer Association Szchenyi Istvn Secondary Grammar and Comprehensive School TREBAG Ltd. Libetra Service Ltd. VisionArt Europe Kereskedelmi s Szolgltat Kft WireSpider Ltd.
URL

P0

PROMPT

HU

www.prompt.hu

P1 P2 P3 P4

DEIS UWH CAPDM AICA

IE HU EN IT

www.cit.ie

www.nyme.hu www.capdm.co m www.aicanet.it www.szechenyi. hu www.trebag.hu -

P5 P6 P7 P8 P9

SZIGSZ TREBAG LIBETRA VART WireSpider

HU HU HU HU HU

2.4 Annex 4 SME 2.0 Staff

First and last name Hartynyi Mria Tth Istvnn Mezei Judit Farkas Rbert Gerht Szilvia Lengyel Zsolt Gabor Lajtos Gearoid O Suilleabhain Dr Margaret Linehan Roisin Garvey Darragh Coakley: Dr Tth Zsolt Prof. Dr. Farag Sndor Ken Currie Martin Smith Pierfranco Ravotto Gulio Occhini Kvrin Kovcs Andrea Kvesd Andrea Dr Bessenyei Istvn Gelencsr Lajos Dmi Zsolt Partner name P0-PROMPT P0-PROMPT P0-PROMPT P0-PROMPT P0-PROMPT P0-PROMPT P0-PROMPT P1-DEIS P1-DEIS P1-DEIS P1-DEIS P2-NYME P2-NYME P3-CAPDM P3-CAPDM P4-AICA P4-AICA P5-SZIGSZ P6-TREBAG P7-LIBETRA P8-VART P9-WireSpider E-mail maria.hartyanyi@prompt.hu (coordinator) ili@prompt.hu (financial issues) judit.mezei@prompt.hu (administrative issues) robert.farkas@prompt.hu (e-learning developer) szilvia.gerhat@prompt.hu (developer, manager) zsolt.lengyel@prompt.hu (developer, manager) gabor.lajtos@prompt.hu (LMS administrator) gearoid.OSuilleabhain@cit.ie margaret.linehan@cit.ie roisin.garvey@cit.ie darragh.coakley@cit.ie zstoth@ktk.nyme.hu farago@emk.nyme.hu kwc@capdm.com mss@capdm.com p.ravotto@aicanet.it g.occhini@aicanet.it kovarine.a@szechenyi-pecs.sulinet.hu andrea.kovesd@trebag.hu i.bessenyei@externet.hu gelencser@visionart.hu zsdemi@gmail.com Country Hungary Hungary Hungary Hungary Hungary Hungary Hungary Ireland Ireland Ireland Ireland Hungary Hungary UK UK Italy Italy Hungary Hungary Hungary Hungary Hungary

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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