Labs Pay UK

Implementing and
Administrating Oracle Payroll

Release 11 (UK)
Volume 2 Instructor Guide
.......................................................................................
14082GC10
Version 1.0
November 1998
MO7766
Authors
Copyright Oracle Corporation, 1998. All rights reserved.
Mark Sutton
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Contents
.....................................................................................................................................................
Preface
Profile..................................................................................................... xvii
Related Publications ............................................................................. xviii
Typographic Conventions....................................................................... xix
Unit I: Introduction to Oracle Payroll
.....................................................................................................................................................
Introduction
Objectives ................................................................................................ I-3
Objectives ................................................................................................ I-4
Oracle Overview ...................................................................................... I-5
Oracle Overview (continued)................................................................... I-6
Starting the Implementation Phase .......................................................... I-7
Following a Plan ...................................................................................... I-8
Company Culture ..................................................................................... I-9
The HRMS Model ................................................................................. I-10
The Payroll Cycle .................................................................................. I-12
Oracle Payroll and Contractual Information.......................................... I-13
Oracle Web Employees ......................................................................... I-14
Implementation Steps ............................................................................ I-15
Sharing Tables Between Applications ................................................... I-17
Sharing Tables with Other Applications................................................ I-19
Summary................................................................................................ I-21
Unit II: Compensation and Benefits
.....................................................................................................................................................
Lesson 1: Defining Oracle Payroll

Objectives ...............................................................................................
Overview.................................................................................................
Defining Payment Methods ....................................................................
Defining a Payroll ...................................................................................
................................................................................................................
1-2
1-3
1-4
1-6
1-9
.....................................................................................................................................................
Implementing and Administrating Oracle Payroll Release 11 (UK)
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Contents
.....................................................................................................................................................
Summary............................................................................................... 1-12
Practice 1-1 Overview .......................................................................... 1-13
Lesson 2: Defining Elements
Objectives ............................................................................................... 2-2
Overview................................................................................................. 2-3
Defining Elements .................................................................................. 2-4
Primary Classification............................................................................. 2-6
Processing Types .................................................................................... 2-8
Termination Rules................................................................................... 2-9
Check Boxes ......................................................................................... 2-11
Processing Priority ................................................................................ 2-12
Currency................................................................................................ 2-15
Qualifying Conditions........................................................................... 2-16
Element Input Values............................................................................ 2-17
Validating Input Values ........................................................................ 2-19
Summary............................................................................................... 2-22
Lesson 3: Element Eligibility Rules
Objectives ............................................................................................... 3-2
Overview................................................................................................. 3-3
Element Eligibility Rules........................................................................ 3-4
Defining Element Links.......................................................................... 3-6
Costing .................................................................................................... 3-7
Qualifying Conditions............................................................................. 3-8
Input Values ............................................................................................ 3-9
Summary............................................................................................... 3-10
.....................................................................................................................................................
ii
Contents
.....................................................................................................................................................
Lesson 4: Defining a Salary Basis

Objectives ...............................................................................................
Overview.................................................................................................
Defining a Salary Basis...........................................................................
Summary.................................................................................................
Practice 4-1 Overview ............................................................................
4-2
4-3
4-4
4-5
4-6
Lesson 5: Writing Basic Oracle Fast Formula

Objectives ............................................................................................... 5-2
Overview................................................................................................. 5-3
Types of Formula.................................................................................... 5-4
Formula Statements ................................................................................ 5-5
Defining a Formula ................................................................................. 5-6
Element Inputs ........................................................................................ 5-8
The Inputs Statement .............................................................................. 5-9
Setting Default Values .......................................................................... 5-10
The Return Statement ........................................................................... 5-11
Rounding............................................................................................... 5-12
Summary............................................................................................... 5-15
Lesson 6: Formula Results
Objectives ............................................................................................... 6-2
Overview................................................................................................. 6-3
Formula Results ...................................................................................... 6-4
Correcting and Updating Processing Rules ............................................ 6-5
Defining Formula Results ....................................................................... 6-6
Summary................................................................................................. 6-8
Practice 6-1 Overview ............................................................................ 6-9
.....................................................................................................................................................
iii
Contents
.....................................................................................................................................................
Lesson 7: Enabling Currencies

Objectives ............................................................................................... 7-2
Overview................................................................................................. 7-3
Enabling Currencies................................................................................ 7-4
Defining Exchange Rates........................................................................ 7-6
Summary................................................................................................. 7-8
Practice 7-1 Overview ............................................................................ 7-9
Lesson 8: Creating User Defined Balances
Objectives ............................................................................................... 8-2
Overview................................................................................................. 8-3
Defining a User Balance ......................................................................... 8-4
UK Balance Dimensions......................................................................... 8-7
Create Balance Dimension Process ........................................................ 8-8
Accessing a Balance in a Formula .......................................................... 8-9
Creating Balance Feeds ........................................................................ 8-10
Summary............................................................................................... 8-13
Lesson 9: Accessing Database Items in a Formula
Objectives ...............................................................................................
Overview.................................................................................................
Referencing Database Items ...................................................................
The ALIAS Statement ............................................................................
Summary.................................................................................................
Practice 9-1 Overview ............................................................................
Lesson 10: Global Values
Objectives .............................................................................................
Overview...............................................................................................
Defining Global Values ........................................................................
Summary...............................................................................................
Practice 10-1 Overview ........................................................................
9-2
9-3
9-5
9-6
9-7
9-8
10-2
10-3
10-4
10-5
10-6
.....................................................................................................................................................
iv
Contents
.....................................................................................................................................................
Lesson 11: Conditional Logic

Objectives .............................................................................................
Conditional Logic .................................................................................
Summary...............................................................................................
11-2
11-3
11-5
11-6
Lesson 12: Indirect Results

Objectives .............................................................................................
Indirect Results .....................................................................................
Summary...............................................................................................
12-2
12-3
12-5
12-6
Lesson 13: Tables and Rates

Objectives ............................................................................................. 13-2
Overview............................................................................................... 13-3
Using Grade Rate Tables in Formula ................................................... 13-4
User Defined Tables ............................................................................. 13-5
Summary............................................................................................. 13-11
Practice 13-1 Overview ...................................................................... 13-12
Lesson 14: Returning Messages and Stops
Objectives .............................................................................................
Overview...............................................................................................
Summary...............................................................................................
14-2
14-3
14-4
14-5
Lesson 15: Using Oracle FastFormula for Validation

Objectives .............................................................................................
Overview...............................................................................................
Writing Validation Formula..................................................................
Summary...............................................................................................
15-2
15-3
15-4
15-7
15-8
.....................................................................................................................................................
v
Contents
.....................................................................................................................................................
Lesson 16: Defining Skip Rules

Objectives .............................................................................................
Overview...............................................................................................
Defining a Skip Rule.............................................................................
Summary...............................................................................................
16-2
16-3
16-4
16-6
16-7
Lesson 17: PAYE and NIC

Objectives .............................................................................................
Overview...............................................................................................
Statutory Details ...................................................................................
Summary...............................................................................................
17-2
17-3
17-4
17-7
17-8
17-9
Lesson 18: Court Orders and Arrestments

Objectives ............................................................................................. 18-2
Overview............................................................................................... 18-3
Principal Court Order Legislation......................................................... 18-4
Priority and Non-Priority Orders .......................................................... 18-5
Predefined Elements for Managing Court Orders and Arrestments ..... 18-6
Entering a Priority Order ...................................................................... 18-7
Viewing Court Order and Arrestment Results...................................... 18-9
Summary............................................................................................. 18-10
Lesson 19: Setting Up RetroPay
Objectives .............................................................................................
Overview...............................................................................................
Setting Up RetroPay .............................................................................
Summary...............................................................................................
19-2
19-3
19-5
19-7
19-8
.....................................................................................................................................................
vi
Contents
.....................................................................................................................................................
Lesson 20: Setting Up Advance Pay

Objectives .............................................................................................
Overview...............................................................................................
Advance Pay Setup Information ...........................................................
Setting Up Advance Pay .......................................................................
Summary...............................................................................................
20-2
20-3
20-4
20-5
20-6
20-7
Unit III: People and Assignments
.....................................................................................................................................................
Lesson 21: Assignment Statuses

Objectives .............................................................................................
Overview...............................................................................................
User Statuses.........................................................................................
Using Assignment Statuses to Control Compensation .........................
Summary...............................................................................................
21-2
21-3
21-4
21-5
21-6
21-7
Lesson 22: Hiring Employees

Objectives ............................................................................................. 22-2
Entering a New Employee .................................................................... 22-3
The Default Assignment ....................................................................... 22-4
Entering Statutory Information ............................................................. 22-5
Making Element Entries ....................................................................... 22-9
Entering Earnings and Deductions ..................................................... 22-10
Summary............................................................................................. 22-12
Lesson 23: Salary Administration
Objectives .............................................................................................
Overview...............................................................................................
Setting Up Salary Administration.........................................................
Entering Salaries and Salary Changes ..................................................
23-2
23-3
23-4
23-5
.....................................................................................................................................................
vii
Contents
.....................................................................................................................................................
Summary............................................................................................... 23-9
Unit IV: The Payroll Run and Other Processes
.....................................................................................................................................................
Lesson 24: The Payroll Life Cycle

Objectives ............................................................................................. 24-2
Overview............................................................................................... 24-3
The Payroll Life Cycle.......................................................................... 24-4
The Payroll Processes ........................................................................... 24-7
Prerequisites for Running a Payroll .................................................... 24-10
Preparation for a Standard Payroll Run .............................................. 24-11
Summary............................................................................................. 24-12
Lesson 25: Payroll Processing
Objectives ............................................................................................. 25-2
Overview............................................................................................... 25-3
Entering Pre-Run Changes.................................................................... 25-4
Defining an Assignment Set ................................................................. 25-6
Defining an Element and Distribution Set .......................................... 25-12
Initiating a Payroll Run....................................................................... 25-26
Summary............................................................................................. 25-27
Lesson 26: Viewing Payroll Run Process Results
Objectives ............................................................................................. 26-2
Overview............................................................................................... 26-3
Viewing Results of Payroll Run Processes........................................... 26-4
.....................................................................................................................................................
viii
Contents
.....................................................................................................................................................
Viewing Process-Level Results ............................................................ 26-7

Viewing Assignment-Level Results ..................................................... 26-9
Running Standard Reports .................................................................. 26-12
Summary............................................................................................. 26-19
Lesson 27: Processing Corrections to Payroll Run Results
Objectives ............................................................................................. 27-2
Overview............................................................................................... 27-3
Correcting a Payroll Process................................................................. 27-4
Rolling Back ......................................................................................... 27-7
Retrying a Payroll Run Process ............................................................ 27-9
Summary............................................................................................. 27-12
Lesson 28: Managing Post-Run Processes
Objectives ............................................................................................. 28-2
Overview............................................................................................... 28-3
Changing a Consolidation Set............................................................... 28-4
Running the Prepayments Process ........................................................ 28-5
Running the Pay Advice Report ........................................................... 28-7
Running the Cheque Writer Process ..................................................... 28-9
Running the BACS Process ................................................................ 28-11
Recording the Cash Process................................................................ 28-13
Summary............................................................................................. 28-14
Lesson 29: Managing Other Payroll Processes
Objectives ............................................................................................. 29-2
Overview............................................................................................... 29-3
Reversing Payroll Processing for Employee Assignments................... 29-4
.....................................................................................................................................................
ix
Contents
.....................................................................................................................................................
Adjusting a Balance and Viewing Results............................................ 29-6

Viewing Balance Adjustment Results .................................................. 29-8
Summary............................................................................................... 29-9
Lesson 30: RetroPay Processing
Objectives .............................................................................................
Overview...............................................................................................
Running the RetroPay Process..............................................................
RetroPay By Run ..................................................................................
Summary...............................................................................................
30-2
30-3
30-4
30-5
30-6
30-7
Lesson 31: Advance Pay Processing

Objectives ............................................................................................. 31-2
Overview............................................................................................... 31-3
Advance Pay for Individual Assignments ............................................ 31-4
Advance Pay for Batch Assignments.................................................... 31-6
Running Advance Pay .......................................................................... 31-9
Summary............................................................................................. 31-12
Lesson 32: Controlling Costs
Objectives ............................................................................................. 32-2
Overview............................................................................................... 32-3
Accumulating and Transferring Payroll Costs...................................... 32-4
Running the Costing Process ................................................................ 32-6
Viewing the Costing Process Results ................................................... 32-7
Cost Breakdown Report........................................................................ 32-8
Transferring Costs to Oracle General Ledger..................................... 32-10
Running the GL Transfer Process....................................................... 32-12
Summary............................................................................................. 32-13
.....................................................................................................................................................
x
Contents
.....................................................................................................................................................
Lesson 33: Running the QuickPay Process

Objectives ............................................................................................. 33-2
Overview............................................................................................... 33-3
Defining and Initiating a QuickPay Run............................................... 33-4
Viewing QuickPay Results ................................................................... 33-7
Correcting QuickPay Results................................................................ 33-8
Running Post-Run Processes for QuickPay.......................................... 33-9
Summary............................................................................................. 33-11
Appendix A: Practices and Solutions
Practice 1 1.......................................................................................... A-2
Practice 1 1: Solution .......................................................................... A-3
Practice 1 2.......................................................................................... A-4
Practice 2 1.......................................................................................... A-7
Practice 2 2.......................................................................................... A-9
Practice 2 2: Solution ........................................................................ A-10
Practice 3 1........................................................................................ A-12
Practice 3 2........................................................................................ A-14
Practice 4 1........................................................................................ A-16
Practice 5 1........................................................................................ A-18
Practice 5 2........................................................................................ A-21
Practice 5 3........................................................................................ A-26
Practice 6 1........................................................................................ A-32
.....................................................................................................................................................
xi
Contents
.....................................................................................................................................................
Practice 6 2........................................................................................ A-34

Practice 6 3........................................................................................ A-36
Practice 7 1......................................................................................... A-38
Practice 7 1: Solution ......................................................................... A-39
Practice 7 2......................................................................................... A-40
Practice 7 2: Solution ......................................................................... A-41
Practice 8 1........................................................................................ A-46
Practice 9 1........................................................................................ A-50
Practice 10 1...................................................................................... A-59
Practice 10 1: Solution ...................................................................... A-60
Practice 11 1...................................................................................... A-68
Practice 12 1...................................................................................... A-74
Practice 13 1...................................................................................... A-79
Practice 13 2...................................................................................... A-85
Practice 14 1...................................................................................... A-94
Practice 15 1.................................................................................... A-104
Practice 15 1: Solution .................................................................... A-105
Practice 16 1.................................................................................... A-108
Practice 17 1.................................................................................... A-112
Practice 17 2..................................................................................... A-114
Practice 17 2: Solution ..................................................................... A-115
Practice 18 1.................................................................................... A-117
.....................................................................................................................................................
xii
Contents
.....................................................................................................................................................
Practice 18 1: Solution ....................................................................

Practice 19 1....................................................................................
Practice 20 1....................................................................................
Practice 21 1....................................................................................
Practice 22 1....................................................................................
Practice 23 1....................................................................................
Practice 24 1....................................................................................
Practice 25 1....................................................................................
Practice 25 2....................................................................................
Practice 25 3....................................................................................
Practice 25 4....................................................................................
Practice 25 5....................................................................................
Practice 26 1....................................................................................
Practice 27 1....................................................................................
Practice 27 2....................................................................................
Practice 28 1....................................................................................
Practice 28 2....................................................................................
A-118
A-122
A-123
A-128
A-129
A-130
A-131
A-132
A-133
A-138
A-139
A-140
A-141
A-142
A-143
A-144
A-145
A-147
A-148
A-149
A-150
A-153
A-154
A-155
A-156
A-162
A-163
A-164
A-165
A-166
A-167
A-168
A-169
.....................................................................................................................................................
xiii
Contents
.....................................................................................................................................................
Practice 28 3....................................................................................
Practice 29 1....................................................................................
Practice 30 1....................................................................................
Practice 32 1....................................................................................
Practice 32 2....................................................................................
Practice 33 1....................................................................................
A-170
A-171
A-172
A-173
A-174
A-175
A-179
A-180
A-181
A-182
A-184
A-185
Appendix B: Fast Formula Reference

Oracle Fast Formula................................................................................ B-3
.....................................................................................................................................................
xiv
A
................................
Practices and Solutions

.....................................................................................................................................................
Practice 1 1
Introduction
This practice reinforces your ability to define payment methods.
Define the following Payment Methods, with effect from 01-JAN-1998:
A default payment method of Cheque.
A default payment method of BACS.
Hint: Prefix the payment methods with your initials.
.....................................................................................................................................................
A-2
Practice 1 1: Solution
.....................................................................................................................................................
Organizational Payment Method
(N)Payroll>Payment Methods
1 Set your effective date to 01-JAN-1998.
2 Enter a name for the payment method, and select its type.
3 The base currency for the Business Group appears. For some payment methods,
you can select another currency.
4 Enter the Bank Details field to open the Bank Details window. Enter information
about the account from which payments are coming.
5 Save your work.
6 Verify that your window looks similar to the one below:
Note: Create your BACS payment method ensuring that you enter bureau information
in the Further Information field.
.....................................................................................................................................................
A-3

.....................................................................................................................................................
Practice 1 2
Introduction
This practice reinforces your ability to define a calendar monthly payroll group.
Define the nnpayroll with the first pay period being JAN 1998, where nn is your
initials.
Create 2 years of pay periods.
Enter offsets of your choice.
Select a nncheque pay method as the default. This is the payment method you created
in Practice 1-1.
Attach your nnBACS payment method as a valid payment method.
Optionally amend the pay period dates.
.....................................................................................................................................................
A-4
.....................................................................................................................................................
Payroll
(N)Payroll>Description
2 Enter the payrolls name and select a type of Calendar Month from the list of
values.
3 Enter the two years for which the system should initially generate the payrolls
calendar.
4 Enter any date offsets you require for the payroll.
5 Select nnCheque default payment method for employees who have no valid
personal payment method.
6 Select a default consolidation set for this payroll. One consolidation set is created
automatically when you define your Business Group.
7 In the Costing region, you can enter information about the set of books and
suspense account holding costing information for this payroll.
The information you enter here depends on the setup of your Cost Allocation key
flexfield.
8 Enter the Statutory Information field to open the Statutory Information window,
enter required information.
9 Save your work.
10 Choose the Period Dates button to view the calendar generated for your payroll. In
the Period Dates window. You can alter the dates if required.
11 Choose the Valid Payment Methods button to add valid payment methods for this
payroll. You will need to select your nnBACS payment method from the list of
values
.....................................................................................................................................................
A-5

.....................................................................................................................................................
.....................................................................................................................................................
A-6
Practice 2 1
.....................................................................................................................................................
Practice 2 1
Introduction
This practice reinforces your ability to create an element that will be processed
through Oracle Payroll.
Note: substitute nn with your initials.
Define a recurring earnings element called nn_Payment with a Pay Value only. The
start date for the element is 01-JAN-1998. The element can only be entered and
processed once in each pay period.
.....................................................................................................................................................
A-7

.....................................................................................................................................................
Element
(N)Compensation & Benefits>Element Description
2 Enter a unique name, reporting name, and description for the element.
3 Select a Primary Classification of Earnings from the list of values.
4 Select the Recurring check box.
5 Clear the Multiple Entries check box.
6 Select the Skip Rule ONCE_EACH_PERIOD from the list of values.
7 Save your work.
.....................................................................................................................................................
A-8
Practice 2 2
.....................................................................................................................................................
Practice 2 2
Introduction
This practice reinforces your ability to create an element that will be processed
through Oracle Payroll.
Define a recurring earnings element called nn_Annual_Salary with input values of
Ann_Sal and Pay Value. The start date for the element is 01-JAN-1998. The element
can only be entered and processed once in each pay period.
.....................................................................................................................................................
A-9

.....................................................................................................................................................
Element
2 Enter a unique name, reporting name, and description for the element.
3 Select a Primary Classification of Earnings from the list of values.
4 Select the Recurring check box.
5 Clear the Multiple Entries check box.
7 Save your work.
9 Select the Input Values button.

10 Enter an input value called Ann_Sal.
11 Enter a Sequence number and ensure that you make the input value a Database
Item.
12 Save your work.
.....................................................................................................................................................
A-10
.....................................................................................................................................................
.....................................................................................................................................................
A-11

.....................................................................................................................................................
Practice 3 1
Introduction
This practice reinforces your ability to create an element link.
Define a standard link for the nn_Payment element defined in Practice 2. The criteria
for the link will be your nnPayroll defined in Practice 1.
.....................................................................................................................................................
A-12
.....................................................................................................................................................
Element Link
(N)Compensation & Benefits>Link
2 Select the element nn_Payment from the list of values.
3 Select the Standard Check Box.
4 Specify your element eligibility rule by selecting your payroll from the list of
values.
5 Save your work.
.....................................................................................................................................................
A-13

.....................................................................................................................................................
Practice 3 2
Introduction
This practice reinforces your ability to create an element link.
Define a non-standard link for the nn_Annual_Salary element defined in Practice 2.
The criteria for the link will be your nnPayroll defined in Practice 1.
.....................................................................................................................................................
A-14
.....................................................................................................................................................
Element Link
2 Select the element nn_Annual_Salary from the list of values.
3 Specify your element eligibility rule by selecting your payroll from the list of
values.
4 Save your work.
.....................................................................................................................................................
A-15

.....................................................................................................................................................
Practice 4 1
Introduction
This practice reinforces your ability to create a Salary Basis for your salary element
you created in practice 3, you will be using grade rates that have already been created.
Define a salary basis called nn_Mgt_Basis. Use the Management Grades grade rate to
validate salary proposals.
.....................................................................................................................................................
A-16
.....................................................................................................................................................
Element
(N)Work Structures>Salary Basis
2 Enter a unique name.
3 Select the Basis of Annual Salary from the list of values.
4 Select your salary element from a list of values in the Element Name field.
5 Select the Ann_Sal input value from the list of values.
6 In the Grade Rate field select Management Grades from the list of values.
7 Select Annual Salary from the list of values in the Grade Rate Basis field
8 Save your work.
.....................................................................................................................................................
A-17

.....................................................................................................................................................
Practice 5 1
Introduction
This practice reinforces your ability to write basic Oracle Fast Formula.
Using the nnAnnual_Salary element defined in Practice 2-2, write a formula that will
divide the Ann_Sal input value by 12. Round the answer to the calculation to 2
decimal points.
.....................................................................................................................................................
A-18
.....................................................................................................................................................
Formula
(N)Compensation & Benefits>Write Formulas
2 Enter the formula's Name (spaces are not permitted).
3 Select a formula Type of Oracle Payroll from the list of values.
4 Optionally enter a description.
.....................................................................................................................................................
A-19

.....................................................................................................................................................
6 Select the Edit button and write your formula.

7 Verify the formula by selecting the Verify button.
8 Close down the window.
9 Save you work.
.....................................................................................................................................................
A-20
Practice 5 2
.....................................................................................................................................................
Practice 5 2
Introduction
This practice reinforces your ability to create payroll elements and write basic Oracle
Fast Formula.
Define an element called nn_Location_Allowance which is going to be processed
during a payroll run. The element requires an input value to hold the annual allowance
and the formula to calculate a monthly payment.
Any employee in your payroll can be eligible for the element, but they must also be
based in a particular location of your choice.
.....................................................................................................................................................
A-21

.....................................................................................................................................................
Element
2 Enter a Name and a Reporting Name for your element.
3 Select Earnings as the Primary Classification from the list of values.
4 Select Recurring as the Processing Type.
5 Save your work.
.....................................................................................................................................................
A-22
.....................................................................................................................................................
8 Create an input value.

9 Select the Units of Money from the list of values.
10 Enter a Sequence Number.
11 Save your work.
Element Link
1 Select your element from the list of values.
2 Enter your eligibility criteria. In this example select a Location of your choice and
your payroll from the list of values.
3 Save your work
.....................................................................................................................................................
A-23

.....................................................................................................................................................
Formula
.....................................................................................................................................................
A-24
.....................................................................................................................................................
5 Select the Edit button

6 Write your formula.
8 Verify your formula by selecting the Verify button.

10 Save your work.
.....................................................................................................................................................
A-25

.....................................................................................................................................................
Practice 5 3
Introduction
This practice reinforces your ability to create payroll elements and write basic Oracle
Fast Formula.
Define an element called nn_Sports_Club_Membership, a voluntary deduction which
is going to be used to deduct a monthly fee from the employees net pay. The element
will be entered automatically when an employee joins the scheme. The annual fee,
which increases each year (hot default), depends on the type of membership the
employee takes out:
Single
300
Spouse
400
Family
500
Hint: You are required to define three links for the element corresponding to the
different membership types, but eligible employees must be in your payroll.
Instructor Note
For this example you will need to ensure that a segment on the People Group Key
Flexfield has been created for Sports Club Membership. The Value Set will be
Independent and have the following values; Single, Spouse and Family.
.....................................................................................................................................................
A-26
.....................................................................................................................................................
Element
3 Select Voluntary Deduction as the Primary Classification from the list of values.
5 Select the Standard check box.
6 Save your work.
.....................................................................................................................................................
A-27

.....................................................................................................................................................

12 Select the Required and Hot Default check boxes.
13 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Element Link
2 Enter your eligibility criteria. In this example click in the Group field and select
Single for the type of membership, click OK. Also, select your payroll from the list
of values.
4 Enter the value of 300 in the Default field against your input value.
5 Save your work.
Create two more links (1 for Spouse and 1 for Family) using the steps above.
Remember to enter default values for both links.
.....................................................................................................................................................
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.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-30
.....................................................................................................................................................
8 Verify your formula by selecting the Verify button.

10 Save your work.
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A-31

.....................................................................................................................................................
Practice 6 1
Introduction
This practice reinforces your ability to associate processing rules and formula results
with elements.
Define a formula result for the nn_Annual_Salary element. It will be a Standard
processing rule that will return the result of the formula calculation directly to the Pay
Value of the element.
.....................................................................................................................................................
A-32
.....................................................................................................................................................
Formula Result Rules
(N)Compensation & Benefits>Formula Results
2 Select your nn_Annual_Salary element from the list of values.
3 Select the Processing Rules Name Standard from the list of values.
4 In the Formula field select your Annual Salary formula from the list of values.
5 Save your work.
6 Move down to the Formula Results block and select your formula input value in
the Name field from the list of values.
7 Select the Formula Results Type of Direct Result from the list of values.
8 Save your work.
9 Refresh the screen to view all the Formula Results information.
.....................................................................................................................................................
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Practice 6 2
Introduction
with elements.
Define a formula result for the nn_Location_Allowance element. It will be a Standard
processing rule that will return the result of the formula calculation directly to the Pay
Value of the element.
.....................................................................................................................................................
A-34
.....................................................................................................................................................
Repeat the steps as in Practice Solution 6-1 to associate your Location Allowance
formula with your Location Calculation formula.
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A-35

.....................................................................................................................................................
Practice 6 3
Introduction
with elements.
Define a formula result for the nn_Sports_Club_Membership element. It will be a
Standard processing rule that will return the result of the formula calculation directly
to the Pay Value of the element.
.....................................................................................................................................................
A-36
.....................................................................................................................................................
Repeat the steps as in Practice Solution 6-1 to associate your Sports Club Membership
formula with your Sports Club Membership Calculation formula.
.....................................................................................................................................................
A-37

.....................................................................................................................................................
Practice 7 1
Introduction
This practice reinforces your ability to define exchange rates.
For your payroll define an exchange rate of Italian Lira to Pound Sterling at a rate of
0.00036 to the .
Instructor Note
Ensure that the currency Italian Lira is enabled. Once the currency is enabled all the
delegates will then be able to define their exchange rates.
System Administrator responsibility
(N)Application>Currency
.....................................................................................................................................................
A-38
.....................................................................................................................................................
Exchange Rates
(N)Payroll>Exchange Rates
1 Change your effective date to 01-JAN-1998.
2 Query the name of the payroll for which you are defining exchange rates in the
Payroll Name field.
The payroll's processing period type displays in the next field.
3 Select the input and output currencies for which you want to define exchange rates
from the list of values.
4 Enter the exchange rate expressed as a decimal.
5 Save your work.
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A-39

.....................................................................................................................................................
Practice 7 2
Introduction
This practice reinforces your ability to associate an exchange rate with a payroll
element.
Define an element called nn_Italian_Expenses which will be processed during a
payroll run. The element will require an input value to hold the expense amount in lira.
The element is eligible to any employee in your payroll who is based at an appropriate
location of your choice.
.....................................................................................................................................................
A-40
.....................................................................................................................................................
Element
3 Select Direct Payment as the Primary Classification from the list of values.
4 Select Nonrecurring as the Processing Type.
5 Ensure that the Multiple Entries check box is selected.
6 Select the Input Currency of ITL from the list of values.
7 Select the Output Currency of GBP from the list of values.
8 Save your work.
.....................................................................................................................................................
A-41

.....................................................................................................................................................

14 Save your work.
.....................................................................................................................................................
A-42
.....................................................................................................................................................
Element Link
2 Enter your eligibility criteria. In this example select a suitable Location and your
payroll.
3 Save your work.
.....................................................................................................................................................
A-43

.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-44
.....................................................................................................................................................

2 Select your nn_Italian_Expenses element from the list of values.
4 In the Formula field select your formula from the list of values.
5 Save your work.
8 Save your work.
.....................................................................................................................................................
A-45

.....................................................................................................................................................
Practice 8 1
Introduction
This practice reinforces your ability to define a balance that can be used by an earnings
element.
Define a balance to accumulate the accrual of salary earnings for the statutory year.
.....................................................................................................................................................
A-46
.....................................................................................................................................................
Balance
(N)Compensation & Benefits>Balance
2 Enter a Name for your balance and optionally a Reporting Name.
3 Select a Unit of measurement from the list of values.
4 Save your work.
.....................................................................................................................................................
A-47

.....................................................................................................................................................
6 Select the Feeds button.

7 From the list of values select your nn_Annual_Salary element.
8 Select the Input Value Name from the list of values.
9 From a list of values select Add.
10 Save your work
.....................................................................................................................................................
A-48
.....................................................................................................................................................
12 Close the Balance Feeds window.

13 Select the Dimensions button.
14 From the list of values select the Balance Dimension Name.
15 Save your work.
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A-49

.....................................................................................................................................................
Practice 9 1
Introduction
This practice reinforces your ability to write a formula which will reference a userdefined balance by means of a database item.
Define an element called nn_Pension_Contribution which is going to be processed
during a payroll run.
The element requires an input value to hold the percentage contribution and the
formula will calculate a monthly deduction, default values may be entered at the
element link level.
Define the element with two standard links (one for each percentage contribution) and
the following eligibility rule(s):
Your monthly payroll
Percentage Contribution = 5% (Default Percentage is 5)
Your monthly payroll
Percentage Contribution = 10% (Default Percentage is 10)
Define a balance called nn_PENSIONABLE_PAY to store the amount of pensionable
pay for an employee for each payroll run. The balance will be fed by the
nn_Annual_Salary element.
Define a formula which calculates the pension deduction based on the amount of
pensionable pay in that run. The formula will need to access the pensionable pay for
the run to calculate the percentage contribution.
Instructor Note
For this practice, you will need to ensure that there is a segment defined on the People
Group Flexfield for Pension Contribution. The associated Value Set will need the
following values; 5%, 10%, Not in Scheme.
.....................................................................................................................................................
A-50
.....................................................................................................................................................
Element
3 Select Pre Tax Deductions as the Primary Classification from the list of values.
6 Optionally select the Standard checkbox.
7 Save your work.
.....................................................................................................................................................
A-51

.....................................................................................................................................................

11 Select the Units of Number from the list of values.
13 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Element Link
(N)Compensation & Benefits> Link
2 Enter your eligibility criteria. In this example select 5% in the People Group
Flexfield and your payroll.
3 Save your work.
.....................................................................................................................................................
A-53

.....................................................................................................................................................

6 Enter a Default Amount for your defined Input Value.
7 Save your work.
You will need to create another Element Link using the criteria of 10% following the
above steps 1 through 8.
.....................................................................................................................................................
A-54
.....................................................................................................................................................
Balance
1 Enter a Name for your balance and a Reporting Name.
2 Select the Units of measure from the list of values.
3 Save your work.
.....................................................................................................................................................
A-55

.....................................................................................................................................................

6 Select the Element Name from the list of values that will feed the balance.
7 Select the Input Value from the list of values.
8 Select Add from the list of values.
10 Close the window and select the Dimensions button.

11 Select the dimension Name from the list of values.
12 Save your work.
.....................................................................................................................................................
A-56
.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-57

.....................................................................................................................................................

2 Select your nn_Pension_Contribution element from the list of values.
5 Save your work.
8 Save your work.
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A-58
Practice 10 1
.....................................................................................................................................................
Practice 10 1
Introduction
The objective of this practice is to define a global value which is going to be referenced in a formula. Profit Related Pay can be paid at anytime throughout the year and
often more than once. Each time it is paid it is paid as a percentage of the employees
annual salary
Note: Substitute nn with your initials.
1 Define a global value called nn_PRP_PERCENTAGE and store an initial value of
2
3
4
5
7%.
Define a non-recurring earnings element for Profit Related Pay - for this example
you are to assume that all PRP earned is non-taxable, however, it is liable to
national insurance deduction (NIable).
Only employees in your payroll are eligible for PRP.
Write a formula which will calculate the amount of PRP - this is a percentage of
the employees Annual Salary.
Create a balance which will accumulate the PRP earned in a statutory year (this
will be used in a later practice).
.....................................................................................................................................................
A-59

.....................................................................................................................................................
Globals
(N)Compensation & Benefits>Global Values
2 Enter a Name for your global value. Optionally enter a Description.
3 Select the Type of number from the list of values.
4 Enter a Value.
5 Save your work.
.....................................................................................................................................................
A-60
.....................................................................................................................................................
Element Description
5 Save your work.
7 Select the Balance Feed Control button.

8 Delete the Taxable Earnings entry and select Purge.
9 Save your work.
.....................................................................................................................................................
A-61

.....................................................................................................................................................
.....................................................................................................................................................
A-62
.....................................................................................................................................................
Element Link
2 Enter your eligibility criteria. In this example select your payroll.
3 Save your work.
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A-63

.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-64
.....................................................................................................................................................

2 Select your nn_PRP element from the list of values.
5 Save your work.
8 Save your work.
.....................................................................................................................................................
A-65

.....................................................................................................................................................
Balance
3 Save your work.

6 Select the Element Name from the list of values that will feed the balance.
7 Select the Input Value from the list of values.
8 Select Add from the list of values.
.....................................................................................................................................................
A-66
.....................................................................................................................................................

12 Save your work.
.....................................................................................................................................................
A-67

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Practice 11 1
Introduction
The objective of this exercise is to write a fast formula containing conditional logic.
You will be defining an element to pay a production bonus. The amount of bonus paid
will depend upon the number of units produced:
Define an earnings element called nn_Production_Bonus which is going to pay a oneoff bonus based upon the number of units produced by the employee.
Only employees in your payroll are eligible for the bonus.
The bonus payments are:
100-199
200-299
300 and over
200
400
2 per unit.
.....................................................................................................................................................
A-68
.....................................................................................................................................................
Element Description
6 Save your work.
.....................................................................................................................................................
A-69

.....................................................................................................................................................

12 Save your work.
.....................................................................................................................................................
A-70
.....................................................................................................................................................
Element Link
3 Save your work.
.....................................................................................................................................................
A-71

.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-72
.....................................................................................................................................................

2 Select your nn_Production_Bonus element from the list of values.
5 Save your work.
8 Save your work.
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A-73

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Practice 12 1
Introduction
The objective of this practice is to extend the formula you created earlier in Practice
10-1. In the earlier practice it was assumed that all PRP earned was non-taxable. In
this practice you are going to set up an upper limit to the amount of PRP that can be
treated as non-taxable, anything over this limit will be deemed taxable:
Define a global value to hold the taxable limit for PRP; initially set this to be 4000
Rename your original PRP element to reflect that it is non-taxable only.
Define an earnings element which will be used to pay the taxable portion of PRP. As
this is to be an element which will be fed a result indirectly, you need to make sure you
select the Indirect Results Box
Alter the processing priority of the element to ensure it is not processed before the
PRP non-taxable element.
Only employees in your payroll are eligible for PRP.
Write a formula using conditional logic to calculate the non-taxable PRP and taxable
PRP.
.....................................................................................................................................................
A-74
.....................................................................................................................................................
Globals
(N)Compensation & Benefits>Global Values
2 Enter a Name for your global value. Optionally enter a Description.
3 Select the Type of number from the list of values.
4 Enter a Value.
5 Save your work.
Element Description
5 Select the Indirect Results check box.
6 Alter the Priority Processing to 2501.
7 Save your work.
.....................................................................................................................................................
A-75

.....................................................................................................................................................
.....................................................................................................................................................
A-76
.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-77

.....................................................................................................................................................

2 Select your nn_PRP_Non_Taxable element from the list of values.
5 Save your work.
6 Move down to the Formula Results block and select PRP_Non_Taxable in the
Name field from the list of values.
8 Next line select PRP_Taxable in the Name field, from the list of values.
9 Select the Formula Results Type of Indirect Result.
10 Select the Element nn_PRP_Taxable from the list of values.
11 Select the Input Value of Pay Value from the list of values.
12 Select Money from the list on values as Units.
13 Save your work.
.....................................................................................................................................................
A-78
Practice 13 1
.....................................................................................................................................................
Practice 13 1
Introduction
The objective of this practice is to write a fast formula to access values held in a grade
rate table.
Overtime is paid at an hourly rate which is based upon the grade of the employee. A
set of hourly overtime rates has already been defined in the system for you to use.
Navigate to the grade rate window to check the name of the grade rate table.
Define an earnings element to pay overtime which will allow multiple entries in a pay
period. The element will need to hold the number of hours worked.
Any employee in your payroll is eligible to earn overtime.
Write a formula which will access the overtime rates to calculate the overtime earned.
Instructor Note
Ensure that a table has been created, which holds hourly rates of pay for overtime
against each grade.
.....................................................................................................................................................
A-79

.....................................................................................................................................................
Element Description
6 Save your work.
.....................................................................................................................................................
A-80
.....................................................................................................................................................

12 Save your work.
.....................................................................................................................................................
A-81

.....................................................................................................................................................
Element Link
3 Save your work.
.....................................................................................................................................................
A-82
.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-83

.....................................................................................................................................................

2 Select your nn_Location_Allowance element from the list of values.
5 Save your work.
8 Save your work.
.....................................................................................................................................................
A-84
Practice 13 2
.....................................................................................................................................................
Practice 13 2
Introduction
The objective of this exercise is to write a formula that will reference a table of rates
that you have defined.
Mileage claims are made on a weekly basis but paid monthly based upon the number
of miles and the mileage rate. The mileage rate will depend upon the type of driver:
Rate
Casual
Co. Car
Essential
10
15
50
Define a table of mileage rates.

Define an element that will pay mileage, you will require an input value to hold the
number of miles claimed.
Any employee in your payroll will be eligible.
Write a formula making use of the GET_TABLE_VALUE function.
Instructor Note
Ensure that a segment has been defined on the People Group Key Flexfield for Driver
Type. The associated Value Set will contain the following values; Permanent, Essential
and Casual.
.....................................................................................................................................................
A-85

.....................................................................................................................................................
Table Structure
(N) Other Definitions>Table Structure
1 Set your effective date to the date from which you want the table's row labels to
take effect.
2 Enter the table name.
3 Select Match for the table's match type, from the list of values.
4 Select Text as the Key Units of Measure, from the list of values.
5 Enter the row label as the Row Title.
6 Save your work.
8 Select the Columns button to go to the Columns window.
.....................................................................................................................................................
A-86
.....................................................................................................................................................
How to Enter Column Labels

1 Enter labels for the table columns in the Name field.
2 Save your work and close the window.
4 Choose the Rows button to go to the Rows window, in the Table Structure window.
How to Enter Row Labels

1 Enter the label for each table row in the fields under the heading Exact, if the
match type of the table is Match.
2 In the Sequence fields, you can optionally enter a number for each row label to
determine the order in which it appears on a list in the Table Values window.
3 When you are finished, save your work and close the window. Your table is now
set up and ready to receive entries into its columns.
.....................................................................................................................................................
A-87

.....................................................................................................................................................
How to Enter Values into Table Columns

(N) Other Definitions>Table Values
1 Set your effective date to the date from which you want the entries to take effect.
2 Query the table name.
3 With the cursor in the Column Name field, use the up and down arrows to locate
the name of the column in which you want to make entries.
4 Select each row for which you want to make an entry, in the Values region.
5 For each row, make the appropriate entry in the Value field.
6 Save your work.
.....................................................................................................................................................
A-88
.....................................................................................................................................................
.....................................................................................................................................................
A-89

.....................................................................................................................................................
Element Description
4 Select Non-recurring as the Processing Type.
6 Save your work.

12 Save your work.
.....................................................................................................................................................
A-90
.....................................................................................................................................................
Element Link
3 Save your work.
.....................................................................................................................................................
A-91

.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-92
.....................................................................................................................................................

2 Select your nn_Mileage element from the list of values.
5 Save your work.
8 Save your work.
.....................................................................................................................................................
A-93

.....................................................................................................................................................
Practice 14 1
Introduction
The objective of this practice is to use the message and stop features of Oracle Fast
Formula and applying this to an employee loan and repayment:
Define an information element which is going to be used to feed a user defined

balance with an amount for the initial loan.
Define a voluntary deduction element which is going to be used to deduct the
repayment amount. The element requires an input value in which the repayment
amount is entered.
Create a balance which is going to have the initial loan amount added to it and
repayment amounts deducted from it. Use a dimension which causes the loan not
to be cleared down.
Write a formula which calculates the appropriate repayment amount based upon
the outstanding amount (balance). When the loan has been repaid (when balance is
zero) the formula is to return a message and a stop.
.....................................................................................................................................................
A-94
.....................................................................................................................................................
Element Description
2 Enter a Name, for example, nn_Initial_Loan and a Reporting Name for your
element.
3 Select Information as the Primary Classification from the list of values.
4 Select Non-recurring as the Processing Type.
5 Ensure that the Multiple Entries check box is not selected.
6 Save your work.

10 Select the Units of Money, from the list of values.
12 Save your work.
.....................................................................................................................................................
A-95

.....................................................................................................................................................
Element Link
3 Save your work.
.....................................................................................................................................................
A-96
.....................................................................................................................................................
Element Description
2 Enter a Name, for example, nn_Loan_Deduction and a Reporting Name for your
element.
3 Select Voluntary Deduction as the Primary Classification from the list of values.
5 Save your work.

9 Select the Units of Money, from the list of values.
11 Save your work.
.....................................................................................................................................................
A-97

.....................................................................................................................................................
Element Link
3 Save your work.
.....................................................................................................................................................
A-98
.....................................................................................................................................................
Balance
3 Save your work.

6 Select the Element Name nn_Initial_Loan from the list of values, this element will
7
8
9
10
11
12
feed the balance.

Select the Input Value from the list of values.
Select Add from the list of values.
Select the Element Name nn_Loan_Deduction from the list of values, this element
will deduct from the balance.
Select Subtract from the list of values.
Save your work.
.....................................................................................................................................................
A-99

.....................................................................................................................................................

16 Save your work.
.....................................................................................................................................................
A-100
.....................................................................................................................................................
Formula

.....................................................................................................................................................
A-101

.....................................................................................................................................................

2 Select your nn_Loan_Deduction element from the list of values.
5 Save your work.
8 Next line select your formula input value in the Name field from the list of values.
9 Select the Formula Results Type of Message from the list of values.
10 Select the Severity type from the list of values.
11 Next line select your formula input value in the Name field from the list of values.
12 Select the Formula Results Type of Stop from the list of values.
13 Select the name of the Element that the Stop applies to, for example,
nn_Loan_Deduction.
14 Save your work.
.....................................................................................................................................................
A-102
.....................................................................................................................................................
.....................................................................................................................................................
A-103

.....................................................................................................................................................
Practice 15 1
Introduction
The objective of this practice is to write an Oracle FastFormula that will validate user
entries into the element input values.
Write a formula that will only allow an Additional Voluntary Contribution entry
between 1% and 15%. A users entry will be prompted with the following messages:
If successful, Valid Input
If unsuccessful, AVC maximum is 15, Please re-enter
Define a voluntary deduction element nn_AVC that will store an employees
Additional Voluntary Deduction. Ensure that you enter your formula to validate the
element entries.
Only people on your payroll are entitled to the element.
.....................................................................................................................................................
A-104
.....................................................................................................................................................
Formula
(N)Compensation & Benefits>Write Formula
2 Enter a Name for your formula.
3 Select a Formula Type of Element Input Validation from the list of values.
4 Optionally enter a Description.

.....................................................................................................................................................
A-105

.....................................................................................................................................................
Element Description
2 Enter a Name and Reporting Name for your element.
3 Select the Primary Classification of Voluntary Deduction from the list of values.
4 Select the Recurring Processing Type.
5 Save your work.

8 Create an Input Value called entry_value with a Type of character.
10 In the Validation block select your formula from the list of values.
11 Select a Warning or Error message from the list of values.
12 Save your work.
.....................................................................................................................................................
A-106
.....................................................................................................................................................
Element Link
(N)Compensation & Benefits>Element Link
3 Select your payroll in the Eligibility block.
4 Save your work.
.....................................................................................................................................................
A-107

.....................................................................................................................................................
Practice 16 1
Introduction
The objective of this practice is to write an Oracle FastFormula to create a skip rule.
Write a formula that will process elements quarterly.
Define an element called nn_Quarterly_Bonus. It will be a recurring element that will
pay employees 1500 per quarter.
Remember to associate your skip rule with your element.
Only people on your payroll are entitled to the bonus.
.....................................................................................................................................................
A-108
.....................................................................................................................................................
Formula
2 Enter a Name for your formula.
3 Select a Formula Type of Element Skip from the list of values.
4 Optionally enter a Description.

.....................................................................................................................................................
A-109

.....................................................................................................................................................
Element Description
3 Select the Primary Classification of Earnings from the list of values.
4 Select the Recurring Processing Type.
5 Select your Skip Rule from the list of values.
6 Save your work.

9 Enter the default amount against the Pay Value.
10 Save your work.
.....................................................................................................................................................
A-110
.....................................................................................................................................................
Element Link
3 Select your Payroll in the Eligibility block.
4 Save your work.
.....................................................................................................................................................
A-111

.....................................................................................................................................................
Practice 17 1
Introduction
The objective of this practice is to set up a link for the statutory element NI.
Create a standard link for the NI element effective from 01-JAN-1998. Enter
eligibility criteria of your payroll.
.....................................................................................................................................................
A-112
.....................................................................................................................................................
Element Link
2 Select the NI element from the list of values.
4 Select your Payroll from the list of values in the Eligibility block.
5 Save your work.
.....................................................................................................................................................
A-113

.....................................................................................................................................................
Practice 17 2
Introduction
The objective of this practice is to set up a link for the statutory element PAYE Details.
Create a standard link for the PAYE Details element effective from 01-JAN-1998.
Enter eligibility criteria of your payroll with default values:
Tax Code:
Tax basis:
BR
Non-Cumulative
.....................................................................................................................................................
A-114
.....................................................................................................................................................
Formula
2 Select the PAYE Details element from the list of values.
4 Select your Payroll from the list of values in the Eligibility block.

7 Enter the Default values.
8 Save your work.
.....................................................................................................................................................
A-115

.....................................................................................................................................................
.....................................................................................................................................................
A-116
Practice 18 1
.....................................................................................................................................................
Practice 18 1
Introduction
The objective of this practice is to set up court order information to enable you to
make a payment to an external organization.
Link the elements Court Order and Court Order Non Priority to your payroll.
Set up the nn Child Support Agency (CSA) as a third party payment payee and
payment method details of your choice.
.....................................................................................................................................................
A-117

.....................................................................................................................................................
Organization
(N)Work Structures>Organization
2 Enter a Name for your organization.
3 Select a Location from the list of values.
4 Select External from the list of values.
5 Save your work.
6 Select an Organization Classification of Payee Organization and enable.
7 Save your work.
.....................................................................................................................................................
A-118
.....................................................................................................................................................
Organizational Payment Methods

(N)Payroll>Payment Methods
1 Set your effective date to 01-JAN-1998
2 Enter a Name for your payment method and select a Type from the list of values.
3 Select the Third Party check box.
4 Enter Bank Details.
5 Save your work.
.....................................................................................................................................................
A-119

.....................................................................................................................................................
Element Link
2 Select the Court Order element from the list of values.
3 Select your Payroll in the Eligibility block
4 Save your work.
.....................................................................................................................................................
A-120
.....................................................................................................................................................
Element Link
2 Select the Court Order Non Priority element from the list of values.
3 Select your Payroll in the Eligibility block
4 Save your work.
.....................................................................................................................................................
A-121

.....................................................................................................................................................
Practice 19 1
Introduction
The objective of this practice is to set up RetroPay to enable you to make back pay
adjustments to Annual Salary.
Create a RetroPay element called nn_Arrears.
Link the RetroPay element to your payroll.
Create a user defined balance called nn_Salary_Arrears, which will be fed by the
nn_Annual_Salary and the nn_Arrears elements.
Create a RetroPay Set which includes your nn_Salary_Arrears balance and the
nn_Arrears element.
.....................................................................................................................................................
A-122
.....................................................................................................................................................
Element Description
(N)Compensation and Benefits>Element Description
3 Select the Primary Classification of Earnings from the list of values.
4 Select the Nonrecurring Processing Type.
5 Save your work.

8 Create two additional input values, as follows;
Start Date
End Date
9 Save your work.
.....................................................................................................................................................
A-123

.....................................................................................................................................................
Element Link
3 Select your Payroll in the Eligibility block.
4 Save your work.
.....................................................................................................................................................
A-124
.....................................................................................................................................................
Balance
3 Save your work.

6 Select the Element Name nn_Annual_Salary from the list of values, this element
7
8
9
10
11
12
will feed the balance.

Select the Element Name nn_Arrears from the list of values, this element will feed
the balance.
Save your work.
.....................................................................................................................................................
A-125

.....................................................................................................................................................

16 Save your work.
.....................................................................................................................................................
A-126
.....................................................................................................................................................
RetroPay Set
(N)Payroll>RetroPay Set
1 Enter a Name for your RetroPay Set.
2 Select nn_Salary_Arrears balance from the list of values.
3 Select nn_Arrears element from the list of values.
4 Select Pay Value from the list of values as the Input Value
5 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Practice 20 1
Introduction
The objective of this practice is to understand how to set up the Advance Pay to enable
you to pay employees in advance for holidays.
Where do you set the maximum number of pay periods for which employees can
receive an Advance Pay payment?
What are the six Advance Pay elements that need to be linked to your payroll?
.....................................................................................................................................................
A-128
.....................................................................................................................................................
Payroll
(N)Payroll>Payroll Description
2 Query the payroll you defined previously.
3 Click in the Statutory Information field to open the flexfield.
4 Enter 1 in the Maximum Holiday Period Advance field.
5 Save your work.
The 6 Advance Pay Elements are:

Advance Period
Advance Cleanup
Advance Recovery
Advance Payment
Advance Indicator
Deferred Payments
.....................................................................................................................................................
A-129

.....................................................................................................................................................
Practice 21 1
Introduction
The objective of this practice is to create an assignment status that will track a
temporary departure of an employee from our enterprise.
Create an assignment status called nn Career Break. This user defined status will be
based upon the system status of Suspend Assignment.
.....................................................................................................................................................
A-130
.....................................................................................................................................................
Assignment Statuses
(N) Work Structures> Status
2 Enter a name for your User Status.
3 From the list of values select the system status.
4 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Practice 22 1
Introduction
This practice reinforces your ability to define employee information.
Your company has the following employees:
Hire Date
Name
NI Number
Marital Status
DOB
Ethnic Origin
Address
Organization
Group
Job
Position
Grade
Payroll
Location
Status
Emp. Cat
Salary Basis
NI Cat. Code
Tax Code
Tax Basis
Payment
Method
Element
Entries
Employee 1
01-JAN-1998
XXXXXX
AANNNNNNA
Married
22-FEB-1968
Caucasian
234 Main St.
Bristol
B7 6TG
Payroll
Sports Club:
Family
Pension: 5%
Car User: Casual
Administrator
Absence
Administrator
ADMIN.1
nn_Payroll
HR Reading UK
Active Assign.
Full Time Reg.
nn_Mgt. Basis
D
320L
Non-Cumulative
BACS
Employee 2
01-JAN-1998
XXXXXX
AANNNNNNA
Single
13-JUN-1956
Caucasian
234 Green Bay
Luton
L98 6DC
Business Analysis
Sports Club:
Single
Pension: 10%
Car User: Co. Car
Manager
Business Analysis
Manager
MGMT.2
nn_Payroll
HR Leeds UK
Active Assign.
Full Time Reg.
nn_Mgt. Basis
D
280L
Non-Cumulative
BACS
Employee 3
01-JAN-1998
XXXXXX
AANNNNNNA
Single
15-AUG-1958
Caucasian
124 W. Capt.
Plymouth
P2 5SD
Car Fleet
Sports Club:
Single
Pension: 10%
Car User: Essential
Manager
Car Fleet Manager
- Payment: 100
- PRP: 2500
- Production
Bonus: 250 Units
- Payment: 100
- PRP: 3500
- Italian Expenses:
475
- AVC: 20%
- Quarterly Bonus
- PRP: 1900
- Italian Expenses:
300
- AVC: 10%
- Quarterly Bonus
MGMT.4
nn_Payroll
HR Reading UK
Active Assign.
Full Time Reg.
nn_Mgt. Basis
D
K14
Non-Cumulative
BACS
Employee 4
15-JAN-1998
XXXXXX
AANNNNNNA
Married
20-MAY-1960
Caucasian
411 Old School Rd
Manchester
M8 7DF
Facilities
Sports Club:
Spouse
Not in Scheme
Car User: Casual
Administrator
Facilities
Administrator
ADMIN.4
nn_Payroll
HR London UK
Active Assign.
Full Time Reg.
nn_Mgt. Basis
A
280L
Non-Cumulative
Cheque
- PRP: 2300
- Initial Loan: 500
- Loan Deduction:
300 per month
- Location Allow:
1500 p.a.
.....................................................................................................................................................
A-132
.....................................................................................................................................................
Entering Personal Information
People
(N) People>Enter and Maintain
1 Close the Find window.
2 Datetrack to hire date.
3 Enter all personal information on the first screen.
5 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Entering an Address
1 Select the Address button.
2 Enter the primary address.
4 Save your work.

5 Close the Address form.
.....................................................................................................................................................
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.....................................................................................................................................................
Entering Assignments
1 Choose the Assignment form.
2 Fill in the appropriate fields.
Note: Remember the Salary Basis.
4 Save your work.

5 Select the Tax Information button.
6 Enter the appropriate tax information.
.....................................................................................................................................................
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.....................................................................................................................................................
8 Save your work.

9 Close the Tax Information window.
10 Click the Others button and select Pay Method.
11 Enter the appropriate pay method.
.....................................................................................................................................................
A-136
.....................................................................................................................................................
13 Save your work.

14 Close the Pay Method window.
15 Select the Entries button.
16 Enter the appropriate elements.
Note: Remember to enter input values.

18 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Practice 23 1
Introduction
The objective of this practice is to enter and approve salaries for individual employees.
Enter the following salaries for the employees created in Practice 22.
Hire Date
Name
Salary
Employee 1
01-JAN-1998
XXXXXX
17000
Employee 2
Employee 3
Employee 4
01-JAN-1998
XXXXXX
32000
01-JAN-1998
XXXXXX
40000
15-JAN-1998
XXXXXX
24000
.....................................................................................................................................................
A-138
.....................................................................................................................................................
Salary Administration
(N) Enter and Maintain>Assignment>Salary
1 Enter the start date for the salary. For a new hire, this is usually the hire date.
2 Enter the amount of the salary in the New Amount field.
3 Select a Reason from the list of values.
4 Save the new salary. Its approval is automatic.
6 Enter salaries for the remaining employees using the above method.
.....................................................................................................................................................
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.....................................................................................................................................................
Practice 24 1
Introduction
The objective of this practice is to demonstrate your knowledge of the payroll
processes.
List the different types of payroll processes.
.....................................................................................................................................................
A-140
.....................................................................................................................................................
The following is a list of the different payroll processes.
Running Payroll
Payroll Run
Processing Corrections to Run Results
Retries
Rollbacks
Managing Post-Run Processes
Prepayments
Writing Cheques
Electronic Transfer
Cash Payments
Pay Advice
Managing Other Processes
Reversals
Adjusting Balances
Retroactive Pay
Running the Costing and Transfer to Oracle General Ledger Process
Initiating the costing process
Transferring results to GL
QuickPay
Initiating a QuickPay Run
.....................................................................................................................................................
A-141

.....................................................................................................................................................
Practice 25 1
Introduction
The objective of this practice is to Adjust a Pay Value for an employee who started
work partway through the month.
Employee 4 started work partway through the month, on the 15th January 1998.
Therefore you need to pay them pro-rata for the days they have worked, that is 1000
for the month of January.
.....................................................................................................................................................
A-142
.....................................................................................................................................................
Entry Values
(N)Enter and Maintain>Assignment>Entries>Entry Values
1 Select the Annual Salary element.
2 Select the Show Adjustment check box.
3 Select Replace from the Adjustment popup list.
4 Enter your replacement value.
5 Save your work.
.....................................................................................................................................................
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.....................................................................................................................................................
Practice 25 2
Introduction
The objective of this practice is to create an Assignment Set to process those
employees in your payroll who are located in the Reading office.
Create an assignment set called nn_Location.
.....................................................................................................................................................
A-144
.....................................................................................................................................................
Assignment Set
Navigate to the form:
(N)Payroll>Assignment Set
1 Enter a unique name for the set.
2 Select your payroll, from the list of values. This will ensure that only assignments
from your payroll are selected.
3 Save your work.
5 Select the Criteria button.

6 Enter your assignment set criteria.
7 Save your work.
.....................................................................................................................................................
A-145

.....................................................................................................................................................
9 Close down the Criteria window.

10 Select the Generate button. This will generate your formula.
.....................................................................................................................................................
A-146
Practice 25 3
.....................................................................................................................................................
Practice 25 3
Introduction
The objective of this practice is to define an Element Set which will allow you to
process one element only.
During the year a Special Bonus is paid to all employees based in the Reading office.
The bonus, however, is calculated after the main payroll run.
Create a nonrecurring element called nn_Special_Bonus, which has a default value of
500.
Only employees on your payroll are eligible to receive the element.
Create an element set called nn_Special_Bonus effective from the 1st February.
.....................................................................................................................................................
A-147

.....................................................................................................................................................
Element Set
Navigate to the form:
(N)Payroll >Element Set
1 Enter a unique Name for the element set.
2 Select the Type of Run Set, from the list of values.
3 Save your work.
4 Click in the Elements Name region and then select the Include Element button.
5 Select your Special Bonus element from the list of values.
6 Save your work.
.....................................................................................................................................................
A-148
Practice 25 4
.....................................................................................................................................................
Practice 25 4
Introduction
The objective of this practice is to use the MIX: Batch Element Entry method to make
element entries for your employees.
The entries are to be processed during the January payroll run, therefore the entries
need to be made for the January pay period. To achieve this ensure that your effective
date is set to some time in January.
Batch Name: nn_Batch_Mileage
Source: Optional
Reference: Optional
Action if entry already exists: Create New Entry
Reject if future changes: No
Enter the following records for the nn_Mileage element:
Employee 1 - 75 miles
Validate the batch entry, then, if successful run the transfer process.
Check that the element entries have been made.
.....................................................................................................................................................
A-149

.....................................................................................................................................................
Batch Element Entry
(N) Mass Info. Exchange:MIX> Batch Element Entry
1 Enter a Name for your Batch.
2 Select the Create New Entry option button.
3 Clear Reject if future changes.
4 Save your work.
6 Select the Lines button.

7 Select the Element from the list of values.
8 Make your entries for your employees.
9 Save your work.
.....................................................................................................................................................
A-150
.....................................................................................................................................................
11 Close the Lines window.

12 Select the Process button.
13 Select the Validate option button.
15 Select the Start button.

16 Requery your batch and check that the Batch Status is Valid. If there is an error you
can look at the messages to find out where the error occurred.
17 Select the Process button.
.....................................................................................................................................................
A-151

.....................................................................................................................................................
18 Select the Transfer option button.

20 Select the Start button.

21 Requery your batch and check that the Batch Status is Transferred. If there is an
error you can look at the messages to find out where the error occurred.
.....................................................................................................................................................
A-152
Practice 25 5
.....................................................................................................................................................
Practice 25 5
Introduction
The objective of this practice is to initiate a Payroll Run.
Run your nn_Payroll for the month of January.
.....................................................................................................................................................
A-153

.....................................................................................................................................................
Submit Requests
(N)Processes and Reports>Submit Process and Report>Single Request
1 In the Request Name field, select Payroll Run from the list of values.
2 In the Parameters window select your payroll and the payroll period, from the list
of values.
3 Select the Submit Request button.
.....................................................................................................................................................
A-154
Practice 26 1
.....................................................................................................................................................
Practice 26 1
Introduction
The objective of this practice is to view the results of a payroll run.
View the results of your payroll run in the following windows:
Process-Level Results
Assignment-Level Results
Run the Gross to Net Summary Report for your payroll.
.....................................................................................................................................................
A-155

.....................................................................................................................................................
Payroll Processes
(N)View >Payroll Processes Results
1 Select your payroll and the appropriate period dates, from the list of values.
2 Select the Find button.
.....................................................................................................................................................
A-156
.....................................................................................................................................................
4 View the results of your payroll run, by selecting the Assignment Process button
.....................................................................................................................................................
A-157

.....................................................................................................................................................
Employee Assignment Processes

(N) View>Assign. Process Results
1 Select the Full Name from the list of values.
2 Select the Payroll and Period Dates, from the list of values.
3 Select the Find button.
4 View your employees results.
.....................................................................................................................................................
A-158
.....................................................................................................................................................
6 View the Statement of Earnings, by selecting the SOE Report button.
.....................................................................................................................................................
A-159

.....................................................................................................................................................
Submit Requests
1 In the Request Name field, select Gross to Net Summary from the list of values.
of values.
5 View the results of the report.

6 Select Help>View My Requests>Find>View Output
.....................................................................................................................................................
A-160
.....................................................................................................................................................
.....................................................................................................................................................
A-161

.....................................................................................................................................................
Practice 27 1
Introduction
The objective of this practice is to mark a group of employees for retry, and then retry
the payroll run.
Using the Assignment Set created in Practice 25, mark this group of employees based
in the Reading office for retry.
.....................................................................................................................................................
A-162
.....................................................................................................................................................
Submit Requests
1 Select Mark Payroll Run for Retry in the Name field if you are retrying a payroll
run. Otherwise select Mark Process for Retry. If the Parameters box does not
automatically appear, click in the Parameters field.
2 Select the payroll run process from the list of values.
3 Select the name of the Assignment Set from the list of values, to reprocess an
assignment set.
4 Select the Submit Requests button.
.....................................................................................................................................................
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.....................................................................................................................................................
Practice 27 2
Introduction
The objective of this practice is to Retry the Payroll Run.
The employees were processed in the January run without their Special Bonus element
entries being paid. Therefore, once this group of employees have been marked for
retry, make an entry for the Special Bonus element.
Retry the Payroll Run. When you retry the run, only those assignments in the
assignment set are reprocessed.
.....................................................................................................................................................
A-164
.....................................................................................................................................................
Submit Requests
1 Select Retry Payroll Run in the Name field if you are retrying a payroll run. If the
Parameters box does not automatically appear, click in the Parameters field.
2 Select the payroll process from the list of values.
5 View the results of Retrying the Payroll.
.....................................................................................................................................................
A-165

.....................................................................................................................................................
Practice 28 1
Introduction
The objective of this practice is to run the Prepayments process.
Run the Prepayments process for the January pay period.
.....................................................................................................................................................
A-166
.....................................................................................................................................................
Submit Requests
1 Select Prepayments in the Name field if you are retrying a payroll run. If the
2 Enter the relevant parameters.
.....................................................................................................................................................
A-167

.....................................................................................................................................................
Practice 28 2
Introduction
The objective of this practice is to run the Cheque Writer process.
Run the Cheque Writer process for the January pay period.
.....................................................................................................................................................
A-168
.....................................................................................................................................................
Submit Requests
1 Select Cheque Writer in the Name field if you are retrying a payroll run. If the
.....................................................................................................................................................
A-169

.....................................................................................................................................................
Practice 28 3
Introduction
The objective of this practice is to run the BACS process.
Run the BACS process for the January pay period.
.....................................................................................................................................................
A-170
.....................................................................................................................................................
Submit Requests
1 Select BACS in the Name field if you are retrying a payroll run. If the Parameters
box does not automatically appear, click in the Parameters field.
.....................................................................................................................................................
A-171

.....................................................................................................................................................
Practice 29 1
Introduction
The objective of this practice is to reverse payroll processing for an employee
assignment.
Employee 3 has been processed for the January pay period. However, you have just
been notified that they resigned on the 15th of January. Reverse their payroll process
and make an adjustment to the pay value for the Annual Salary element.
.....................................................................................................................................................
A-172
.....................................................................................................................................................
Reverse Payroll Run
(N)Enter and Maintain>Assignment>Others>Reverse Run
The Reverse Payroll Run window shows the consolidation set, date, and type (Run or
QuickPay Run) of the runs completed for this assignment.
1 Select the Reverse box for the run to reverse.
The consolidation set for the run is automatically displayed as the consolidation set
for the reversal.
2 Save your entry.
To make an adjustment to the Annual Salary element, follow the steps as in Practice
Solution 25-1.
.....................................................................................................................................................
A-173

.....................................................................................................................................................
Practice 30 1
Introduction
The objective of this practice is to make back pay adjustments using the RetroPay
process.
Firstly, run the payroll for February.
Employee 4 is to receive a salary increase backdated to the 1st January. The increase is
to be an extra 2400 per annum.
Make retrospective changes and create an assignment set with just Employee 4 in it.
Submit the RetroPay process so that the additional amount is to be paid in the March
payroll run.
.....................................................................................................................................................
A-174
.....................................................................................................................................................
Assignment Set
(N) Payroll>Assignment Set
1 Enter a unique Name for your assignment set.
2 Select your payroll from the list of values.
3 Save your work.
5 Select the Amendment button.

6 Include Employee 4, from the list of values.
7 Save your work.
.....................................................................................................................................................
A-175

.....................................................................................................................................................
Salary Administration
(N) Enter and Maintain>Assignment>Salary
1 Alter the effective date to 01-JAN-1998.
2 Delete the salary entry.
3 Save your work.
4 Enter the new revised salary.
5 Save your work.
.....................................................................................................................................................
A-176
.....................................................................................................................................................
Submit Requests
(N) Processes and Reports>Submit Process and Report>Single Request
1 Select Retropay in the Name field. If the Parameters box does not automatically
appear, click in the Parameters field.
2 Enter the Assignment Set, from the list of values.
3 Enter the RetroPay Set (Created in Practice Solution 19-1), from the list of values.
4 Enter the Start and End Dates for the Retropay process.
You now need to run the Payroll for March to see the affect of the RetroPay process.
.....................................................................................................................................................
A-177

.....................................................................................................................................................
Submit Requests
1 In the Request Name field, select Payroll Run from the list of values.
of values.
View the Assignment Process Results for Employee 4.
.....................................................................................................................................................
A-178
Practice 32 1
.....................................................................................................................................................
Practice 32 1
Introduction
The objective of this practice is to demonstrate how to run the Costing Process.
Run the Costing Process for your payroll for the January Pay Period.
.....................................................................................................................................................
A-179

.....................................................................................................................................................
Submit Requests
1 Select Costing in the Name field, from the list of values.
If the Parameters window does not open automatically, click in the Parameters
field.
2 Select the payroll and consolidation set or the consolidation set for which you are
running the Costing process, in the Parameters window. When you select a payroll,
its default consolidation set displays.
3 Enter the start and end dates of the period of time span for the Costing process to
cover, in the Start and End Date fields.
.....................................................................................................................................................
A-180
Practice 32 2
.....................................................................................................................................................
Practice 32 2
Introduction
The objective of this practice is to transfer the results of the costing process to GL.
This assumes that you have Oracle General Ledger installed.
For your payroll, map the segments of the Cost Allocation Flexfield to the
corresponding segments of the GL Accounting Flexfield.
Run the Transfer to GL process to transfer your costs to Oracle General Ledger.
.....................................................................................................................................................
A-181

.....................................................................................................................................................
GL Flexfield Map
(N)Payroll>GL Flexfield Map
1 Set your effective date to the date when this mapping should take effect.
2 Query the payroll for which you are performing the mapping. Its period type
appears in the Period field.
3 Select the general ledger set of books to which you want to transfer the payroll
information.
4 In the Payroll Costing Segment field, select the name of a Cost Allocation flexfield
segment for which a corresponding segment exists in the Accounting flexfield.
Select the name of the corresponding segment in the GL Chart of Accounts
Segment field. Repeat this process for all the Cost Allocation flexfield segments
for which there is a corresponding segment in the Accounting flexfield.
5 Save your entries.
.....................................................................................................................................................
A-182
.....................................................................................................................................................
Submit Requests
(N)Processes and Reports>Submit Process and Report>Single Request.
1 Select Transfer to GL in the Name field, from the list of values. If the Parameters
window does not open automatically, click in the Parameters field.
2 Select the payroll and consolidation set or consolidation set for which you are
running the Transfer to GL process, in the Parameters window.
3 Enter the start and end dates of the period of time for which you want to see
costing results, in the Start and End Date fields.
.....................................................................................................................................................
A-183

.....................................................................................................................................................
Practice 33 1
Introduction
The objective of this practice is to define and initiate a QuickPay Run.
A new member of staff started on the 1st April. Enter the following details and process
their pay using QuickPay.
Hire Date
Name
NI Number
Marital Status
DOB
Ethnic Origin
Address
Organization
Group
Job
Position
Grade
Payroll
Location
Status
Emp. Cat
Salary Basis
Salary
NI Cat. Code
Tax Code
Tax Basis
Pay Method
Element
Entries
Employee 4
01-APR-1998
XXXXXX
AANNNNNNA
Married
02-DEC-1968
Caucasian
10 South Way
Birmingham
B7 6TG
Payroll
Sports Club:
Family
Pension: 5%
Car User: Casual
Administrator
Absence
Administrator
ADMIN.1
nn_Payroll
HR Reading UK
Active Assign.
Full Time Reg.
nn_Mgt. Basis
16000
D
280L
Non-Cumulative
BACS
- Payment: 100
- PRP: 2500
- Production
.....................................................................................................................................................
A-184
.....................................................................................................................................................
Enter the relevant Personal and Assignment details as demonstrated in Practice
Solution 22-1.
QuickPay
(N)Enter and Maintain>Assignment>Others>QuickPay
1 Set your effective date to the correct date for the QuickPay Run.
2 Optionally enter a date for the statement of earnings, date, and a message, if your
statement of earnings is designed to include a message.
3 Save your work.
4 Select the Start Run button. Note, the screen freezes until the QuickPay is
complete.
6 Select the View Results button, then select SOE to view the Statement of Earnings.
.....................................................................................................................................................
A-185

.....................................................................................................................................................
.....................................................................................................................................................
A-186
B
................................
Fast Formula Reference

.....................................................................................................................................................
.....................................................................................................................................................
B-2
Oracle Fast Formula

.....................................................................................................................................................
Oracle Fast Formula

Writing Efficient Payroll Calculations
The following statements are true as general guidelines for typical payroll runs:
The longer an element's formula, the longer its processing time.
The more elements entered for an assignment, the longer its processing time.
One element associated with a lengthy formula usually processes faster than two
related elements each associated with a short formula.
The overall number of elements and formulas in the system has little effect on
processing efficiency. It is the number of elements per assignment that affects
processing time.
Formula Format
Use comments and white space freely when entering formulas. This makes the
formulas easier to read and understand, and has no effect on performance or memory
usage. Use indentation for the same reason, especially when you are using brackets to
control the order of processing.
It is good practice to include the following information in a comment at the beginning
of a formula:
Formula title and short statement of its purpose
Description of formula inputs
List of variables and constants that may require updating
Description of the input values of the element that receives the formula's direct
result
Explanation of the formula's calculations
Administrative information such as the name, address and telephone number of an
office administering the earnings, deduction, or charge the formula affects
The dates of formula modifications, the names of those entering the edits, and
possibly the reasons for change
Variable Names and Aliases
Use names that are brief yet meaningful to improve readability. Name length has no
effect on performance or memory usage. Use Aliases if the names of database items or
global values are long.
.....................................................................................................................................................
B-3

.....................................................................................................................................................
Input Statements
Use Input statements rather than database items whenever possible. This improves
formula processing by as much as a factor of ten. It speeds up the running of your
payroll by eliminating the need to access the database for the input values.
An example of an inefficient Statement:
Salary = Salary_annual_salary / 12
RETURN Salary
An example of an efficient Statement:

INPUTS ARE Annual_salary
Salary = Annual_salary / 12
RETURN Salary
Date Literals
Use the TO_DATE function only when the operand is a variable.
Start_date = TO_DATE ( 12-JAN-1992 )

Start_date = 12-JAN-1992 (date)
Single Expressions
Use a single expression in straightforward formulas where this does not lead to
confusion.
Temp = Salary / Annualizing_factor
Tax = Temp * 3

Tax = (Salary / Annualizing_factor) * 3
.....................................................................................................................................................
B-4
Oracle Fast Formula

.....................................................................................................................................................
Database Items
Do not refer to database items until you need them. People sometimes list at the top of
a formula all the database items the formula might need, thinking this helps Oracle
FastFormula process more quickly. However, this in fact slows processing by causing
unnecessary database calls.
S = Salary
A = Age
IF S < 20000 THEN
IF A < 20 THEN
Training_allowance = 30
ELSE

IF Salary < 20000 THEN
IF Age < 20 THEN
ELSE
The first example always causes a database fetch for Age whereas the second only
fetches Age if Salary is less than 20000.
.....................................................................................................................................................
B-5

.....................................................................................................................................................
Constants and Variables

Every piece of information that you can manipulate or use in a formula is a constant or
a variable.
The data type of a constant or variable describes what kind of data the constant or
variable holds. Generally, you use constant and variables of the same data type in an
expression.
Constants
Constants are actual values you use in a formula. Oracle FastFormula uses constants
directly rather than holding them in a variable.
There are three types of constant:
Numeric
Text
Date
Numeric Constants
Enter numeric constants without quotes. Precede negative numbers with a minus sign
(-). Numbers may have a decimal component after a decimal point. Do not use
exponents and floating point (scientific) notations. So, for example, you cannot use 22
or 10e1.24 as numeric constants. Do not use commas or spaces in a number. So, for
example, you cannot use 10,000 or 10 000.00 numeric constants.
Examples of valid numeric constants are:
63
3.55
-2.3
- 0.33
- .2
10000
.....................................................................................................................................................
B-6
Oracle Fast Formula

.....................................................................................................................................................
Text Constants
Enclose text constants in single quotes. They may contain spaces. You can represent
the single quote character in a text constant by writing it twice (). Note that this is not
the same as the double quote ("). Examples of valid text constants are:
J. Smith
P O'Donnell
"1234"
"Manager"
"12 Glebe Lane"
The Bonus this year is 23%"
Date Constants
Date constants contain a date. Enclose dates in single quotes and follow immediately
with the word date, in brackets. Use the format DD-MON-YYYY.
Examples of valid date constants are:
"12-MAR-1989" (DATE)
"4-FEB-1989" (date)
Variables
You use variables in a formula to access information. Variables can have frequently
changing values.
The data type of a variable determines the type of information the variable holds:
Numeric
Text
Date
You do not have to tell Oracle FastFormula what type you want a variable to be. It
works this out by seeing how you use the variable. For example, if you set a variable to
"J. Smith", Oracle FastFormula knows it is a text variable.
Oracle FastFormula also warns you if you try to perform any inconsistent operations,
such as trying to add a number to a text string.
There are three classes of variable in Oracle FastFormula:
Local Variable - Variables that occur in a single formula only.
Global Value - Values that can occur in any formula.
Database Item - Items that exist in the application's database.
The variable class determines how a formula uses it.
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Local Variables
Local variables occur in a single formula only. You can change a local variable within
the formula by assigning a value to it using an Assignment statement.
You can use local variables to store data in a formula. You might want to hold data
temporarily while you perform some other calculations, or to pass data back to the
application.
Below is an example showing the use of a local variable, annual_leave.
/* Formula: Annual Leave Formula */
IF years_service >= 10
THEN
annual_leave = 25
ELSE
annual_leave = 20 + FLOOR (years_service/2)
RETURN annual_leave
Global Values
Global values are visible from within any formula. Use global values to store
information that does not change often, but you refer to frequently, such as company
name, or a location allowance that applies to many employees. Global values are
datetracked so you can make date effective changes ahead of time.
You can never change a global value using a formula. You alter global values using the
Globals window. The global value is the same across all formulas within a Business
Group.
Below is an example using a global value.
/* Formula: HAZARD ALLOWANCE FORMULA */
IF basic_hours > hazard_limit
THEN
hazard_allowance = 2.30
ELSE
hazard_allowance = 2.00
RETURN hazard_allowance
In this example, hazard_limit is a global value, which has been preset to reflect the
point at which workers hazard payment increases.
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Database Items
Database items exist in the application database and have a label, hidden from users,
that the system uses to find the data.
There are two types of database item:
Static database items are predefined. They include standard types of information, such
as the sex, birth date, and work location of an employee, or the start and end dates of a
payroll period.
Dynamic database items are generated from your definitions of:
elements
balances
absence types
grade rates and pay scale rates
flexfield segments
The name of your element, pay and input values, balance, absence type, grade rate,
pay scale rate, or flexfield segment becomes part of the name of the generated
database item. This helps you identify the database item you need when you display a
list of all available items in the Formulas window.
Definitions of flexfield segments only become database items when you initiate the
Declare Descriptive Flexfield process from the Submit Requests window. The other
definitions become database items immediately when you save them to the database.
Dynamic Database Items.
Database items are specific to the context in which you use them. For example, using
the database item hourly_rate gives the appropriate hourly rate for the specific
assignment being processed.
Like global values, database item values cannot be changed within a formula.
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Rules for Determining Variable Class and Data Type

The rules that determine the data type and class of variables in a formula are:
1 The variable can be an input you name in the Inputs statement. For example:
INPUTS ARE salary_amount,
start_date (date)
frequency (text)
If you do not specify the variable type in the statement, Oracle FastFormula
assumes it is numeric.
2 If the variable is not an input, Oracle FastFormula looks in the list of global values
the first time the variable occurs. If the variable is in the list, Oracle FastFormula
determines the data type from there.
3 If the variable is not in the list, Oracle FastFormula searches the list of database
items. Again, if it is in the list, Oracle FastFormula knows the data type.
4 Finally, if Oracle FastFormula does not find the variable in either the global values
or the database items, then it treats the variable as a local variable. It determines
the data type from the way you use the variable.
Notice that if the variable is either a global value or a database item, then any attempt
in your formula to alter the value of the variable causes an error.
If the variable is a local variable, it does not contain a value when it is first used in the
formula. Therefore you must assign a value to the variable before you try to use it in a
condition or expression. If you fail to assign a value, Oracle FastFormula fails when
you attempt to verify or run the formula.
Suggestion: To avoid a failure, assign values to your local variables when they first
appear in your formula.
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Naming Variables
Variables have names comprising one or more words. The words must be joined by
underscores. The words must each start with an alphabetic character (A-Z) and can be
followed by alphanumeric characters (A-Z, 0-9). The maximum size of a variable
name is 80 characters.
Oracle FastFormula is not sensitive to case. So, for example, the variable called
EMPLOYEE_NAME is the same as the variable Employee_name.
There are a number of words you cannot use as the names of variables. These reserved
words are:
ALIAS
AND
ARE
AS
DEFAULT
DEFAULTED
ELSE
EXECUTE
FOR
IF
INPUTS
IS
NOT
OR
RETURN
THEN
USING
WAS
And any word consisting only of digits (that is, that could be treated as a number).
You may find that the name of a database item or global value is too long to use
conveniently in your formula. You can set up an alternative, shorter name for use
within a formula. You set this up using the Alias statement.
Expressions
Expressions combine constants and variables with arithmetic operators (+, -, *, /) and
functions to return a value of a certain data type. For example, the expression (3 + 2)
returns a value of 5, and is of numeric data type.
The format of an expression is:
SUBEXPRESSION [operator SUBEXPRESSION ...]
This means that a number of "subexpressions" can combine in a single expression.

For example, the subexpressions (3 + 2) and MONTHS_BETWEEN(start_date,
end_date) can combine in a single expression as follows:
(3 + 2) + MONTHS_BETWEEN(start_date, end_date)
Expressions can also be used inside functions, as in the following example:

salary = GREATEST(minimum_wage, (hourly_rate * hours_worked))
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Data Type of Expressions

The rules for determining the data type of an expression are simple. Operands in an
expression are normally of the same data type, and this is normally the data type of the
expression as a whole. For example, in the following expression all the operands are
numeric and the expression itself is numeric:
GREATEST(minimum_wage, (hourly_rate * hours_worked))
There are some exceptions to this. For example:

DAYS_BETWEEN(date1, date2)
MONTHS_BETWEEN(date1, date2)
YEARS_BETWEEN(date1, date2)
These have date operands, but return a numeric value. Therefore the expression:
4 + days_between(start_date, todays_date)
returns a numeric result.

Arithmetic Operators
An expression may contain arithmetic operators, which determine how variables and
constants are manipulated. For example, the operator "+" indicates that two items
should be added together.
The division, subtraction, and multiplication operators can only be used with numeric
operands. The operands can be variables, constants, or subexpressions. A formula
error occurs if:
The result of subtraction is too large a negative number
The result of multiplication is too large
The second operand of a division evaluates to zero
In both cases, "too large" here is determined by the normal limits in the ORACLE
database.
The addition operator can be used with numeric or text operands. If the result is greater
than 240 characters, a formula error occurs.
Notice that you enclose text constants in single forward quotes only ('), not double
quotes ("). For example, the statements:
string1 = "will"
result_string = Pigs + string1 + fly
set the local variable result_string to 'Pigs will fly'.
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Functions
Oracle FastFormula provides functions that manipulate data in different ways. Some
functions work on only one type of data, some can work on two, others work on all
three data types.
The functions are described below, separated into the three data types and functions
that convert between data types. Where a function returns a different data type result
than the data type of its operands, the description explains this.
The general form of a function is:
NAME OF FUNCTION(operand, operand, . .)
Notice that, as with the operators, the operands of a function can be variables,
constants, or complete expressions. If the operand is a text string, you must enclose it
in quote marks.
Text Functions
GET_TABLE_VALUE
GET_TABLE_VALUE(table_name, column_name, row_value [,effective date])
The GET_TABLE_VALUE function returns the value of a cell in a user-defined table.

The three text operands, which identify the cell (table_name, column_name, and
row_value), are mandatory. The date operand is optional. If it is not supplied, the
function returns the cell value as of the effective date.
You cannot use this function in formulas for user table validation or QuickPaint
reports.
Example:
GET_TABLE_VALUE(WAGE RATES, Wage Rate, Rate_Code)
GREATEST
GREATEST(expr, expr [, expr] . . .)
GREATEST_OF(expr, expr [, expr] . . .)
The GREATEST function compares the values of all the text string operands. It returns
the value of the operand that is alphabetically last. If there are two or more operands
that meet the criteria, Oracle FastFormula returns the first.
LEAST
LEAST(expr, expr [, expr] . . .)
LEAST_OF(expr, expr [, expr] . . .)
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The LEAST function compares the values of all the text string operands. It returns the
value of the operand that is alphabetically first. If there are two or more operands that
meet the criteria, Oracle FastFormula returns the first.
LENGTH
LENGTH(expr)
The LENGTH function returns the number of characters in the text string operand
expr.
Note: The data type of the result of this function is numeric.
SUBSTRING
SUBSTR(expr, m [,n])
SUBSTRING(expr, m [,n])
The SUBSTRING function returns a sub-string of the text string operand expr of
length n characters beginning at the mth character. If you omit the third operand, the
sub-string starts from m and finishes at the end of expr.
Note: The first operand is a text operand. The second and third operands are numeric
operands. The resulting data type of this function is text.
Suggestion: Always check string length before you start to sub-string. For example:
/* Check that the tax code starts with GG */
IF length(Tax_code) <= 2
THEN
(message = Tax code is too short
RETURN message
)
IF substr(Tax_code, 1, 2) = GG THEN ...
Or, to check if Tax_code is a string of at least two characters starting with GG:
IF Tax_code LIKE GG% THEN ...
UPPER
UPPER(expr)
The UPPER function convert a text string .to upper case.

Numeric Functions
ABS
ABS(n)
The ABS function returns the magnitude of a numeric operand n as a positive numeric
value.
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If the value of the operand is positive, its value returns unchanged. If the operand is
negative then the values sign inverts, and the value returns as a positive number.
Example:
ABS (-17) returns 17
FLOOR
FLOOR(n)
The FLOOR function returns the integer part of a numeric operand n.

If the value of the operand contains information after the decimal point, Oracle
FastFormula discards that information and returns a whole number.
For example:
FLOOR(35.455) returns 35
GREATEST
GREATEST(n, n [, n] . . .)
GREATEST_OF(n, n [, n] . . .)
The GREATEST function compares all the operands and returns the largest value.
LEAST
LEAST(n, n [, n] . . .)
LEAST_OF(n, n [, n] . . .)
The LEAST function compares all the operands and returns the smallest value.
ROUND
ROUND(n [, m])
The ROUND function rounds off a numeric value n to m decimal places. The first
operand is the value Oracle FastFormula rounds off, the second the number of places
Oracle FastFormula rounds off to.
For examples:
ROUND(2.3401, 2) returns 2.34
ROUND (2.3461, 2) returns 2.35
ROUND (2.345,2) returns 2.35
ROUNDUP
ROUNDUP(n [, m])
ROUND_UP(n [, m])
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The ROUNDUP function rounds a numeric value n up to m decimal places. The first
operand is the value to be rounded up, the second the number of places to round to. If
the digits after the rounding point are zero, the value is unchanged. If the digits are not
zero, the value is incremented at the rounding point.
For examples:
ROUND_UP(2.3401, 2) returns 2.35
ROUND_UP(2.3400, 2) returns 2.34.
TRUNC
TRUNC(n [, m])
TRUNCATE(n [, m])
The TRUNC function rounds a numeric value n down to m decimal places. The first
operand is the value to be rounded down, the second the number of places to round to.
Oracle FastFormula drops all digits (if any) after the specified truncation point.
For example:
TRUNC(2.3401, 2) returns 2.34.
Date Functions
ADD_DAYS
ADD_DAYS(date, n)
The ADD_DAYS function adds a number of days to a date. The resulting date accords
with the calendar.
Note: Oracle FastFormula ignores any fractional part of the number n.
For example:
ADD_DAYS (30-DEC-1990, 6) returns 5-JAN-1991
ADD_MONTHS
ADD_MONTHS(date, n)
The ADD_MONTHS function adds a number of months to a date. The resulting date
accords with the calendar.
ADD_YEARS
ADD_YEARS(date, n)
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The ADD_YEARS function adds a number of years to a date. The resulting date
accords with the calendar.
GREATEST
GREATEST(date1, date2[, date3] . . .)
The GREATEST function compares all the operands and returns the latest date.
LEAST
LEAST(date1, date2 [, date3] . . .)
The LEAST function compares all the operands and returns the earliest date.
DAYS_BETWEEN
DAYS_BETWEEN(date1, date2)
The DAYS_BETWEEN function returns the number of days between two dates. If the
later date is first, the result is a positive number. If the earlier date is first, the result is
a negative number. The number returned is also based on the real calendar.
Note: The result is a numeric data type.
For example:
DAYS_BETWEEN(27-JUN-1995, 03-JUL-1995) returns 5
MONTHS_BETWEEN
MONTHS_BETWEEN(date1, date2)
The MONTHS_BETWEEN function returns the number of months between two

dates. If the later date is first, the result is a positive number. If the earlier date is first,
the result is a negative number. The number returned is also based on the real calendar.
If the result is not a whole number of months (that is, there are some days as well), the
days part is shown as a decimal.
Note: The result is a numeric data type.
Data Conversion Functions
Use data conversion functions to convert from one data type to another data type. For
example, you could have an expression returning a number value for salary, which you
want to include in a printed message (that is, a character value). To print the number as
part of the message, you need to convert the value of salary from a number to a
character value, using the TO_TEXT function.
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NUM_TO_CHAR
NUM_TO_CHAR(n, format)
Converts the number n from number data type to text data type using the specified
format. This function is equivalent to the SQL TO_CHAR function.
For example:
NUM_TO_CHAR(amount, $9,990.99)
This returns the amount with a leading dollar sign, commas every three digits, and two
decimal places. Refer to the SQL Language Reference Manual for a full list of the
valid number formats you can specify.
TO_DATE
TO_DATE (expr [, format])
Converts the expression expr of text data type to a date data type. The text expression
must be of the form DD-MON-YYYY if no format is provided. The day and year
must be in numeric form.
For example:
/* legal */
date_1 = TO_DATE (12 January 89, DD Month YY)
/* illegal */
date_1 = TO_DATE (12 January Nineteen-Eighty-Nine,
DD Month Year)
Note: When assigning date variables from constants it is much more efficient to say:
date_1 = 12-JAN-1989(date)
TO_NUMBER
TO_NUM(expr)
TO_NUMBER(expr)
Converts the expression expr of text data type to a number data type. The expression
must represent a valid number. So for example, you cannot convert an expression such
as Type 24 but you can convert the text expression 1234.
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TO_TEXT
TO_TEXT(n)
TO_TEXT (date1 [, format])
TO_CHAR(n)
TO_CHAR(date1 [, format])
The TO_TEXT function converts:

the number n from number data type to text data type
the date date1 from date data type to text data type. The optional format should be
a text string like 'DD-MON-YYYY'. This is the default.
For example:
birthdate = 21-JAN-1960 (date)
mesg = Birthdate is: + TO_CHAR
(birthdate)
/* sets mesg to Birthdate is: 21-JAN-1960 */

mesg = Birthdate is: + TO_CHAR (birthdate,
DD-MON-YY)
/* sets mesg to Birthdate is: 21-JAN-60 */
mesg = Birthdate is:
+ TO_CHAR (birthdate,
DD Month Year)
/* sets mesg to Birthdate is:
21 January Nineteen-Sixty */
Comments
A formula may contain any number of comments, which can be placed anywhere in
the formula.
Comments start with a slash asterisk (/*) sequence, and finish with an asterisk slash
sequence (*/). Oracle FastFormula ignores all text within these comment delimiters.
Warning: Do not put a comment within a comment. This causes Oracle FastFormula to
return a syntax error.
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Statements
Statements are instructions that Oracle FastFormula carries out. There are six types of
statement you can use:
Alias statement
Assignment statement
Default statement
If statement
Inputs statement
Return statement
An If statement can have Assignment, Return, and other If statements nested within it,
enabling you to build up powerful formulas.
Order of Statements
1 Alias statements (if any)
2 Default statements (if any)
3 Input statement (if any)
4 Other statements
Alias Statement
The format of the Alias statement is:
ALIAS varname1 AS varname2
where varname1 is the name of an existing database item or global value, and
varname2 is a unique name not currently known to the system nor used previously in
your formula.
Use the Alias statement to define another name, or alias, for existing variables in the
system. You can declare aliases for database items and global values.
Alias statements must appear before any other statements in a formula
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Default Statement
The format of the Default statement is:
DEFAULT FOR <varname> IS <constant>
where varname is an input value or database item, and constant is a constant value
matching the data type of varname.
Use the Default statement to set a default value for an input value or database item.
The formula uses the default value if the database item is empty or the input value is
not provided when you run the formula.
You can use the Default statement with the WAS DEFAULTED test to detect when a
default value has been used.
For example:
DEFAULT FOR hourly_rate IS 3.00
X = hours_worked * hourly_rate
IF hourly_rate WAS DEFAULTED
THEN
MESG = Warning: hourly rate defaulted
This example sets a default of 3.00 for the database item hourly_rate. If hourly_rate is
empty (NULL) in the database, the formula uses the default value of 3.00 and issues a
warning message.
Warning: You must use the Default statement for database items that can be empty.
The Database Items window includes a check box labelled Default Required. This
check box is checked for database items that can be empty. The Database Items window appears when you click the Show Items button on the Formulas window.
Inputs Statement
The format of the Inputs statement is:
INPUTS ARE varname1(data type)[, varname2 (data type)] ...
Use the Inputs statement to pass input values from an element into a formula.
For example,
INPUTS ARE bonus(number),start_date(date)
You do not need to declare the type of number variables because this is the default data
type. You can define up to 15 input values for an element.
The Inputs statement must appear before the other formula statements except:
any Alias statements, which must always be at the top of the formula
any Default statements that provide default values for input values
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Input Variables or Database Items

Always use the Inputs statement to retrieve the input values of the element associated
with the formula. Using a database item forces the formula to execute the code and
work out the path to retrieve the database item.
For example, the formula below:
INPUTS ARE wage_rate,
hours_worked
wage = wage_rate * hours_worked
RETURN wage
is more efficient than the second formula:

wage = wage_wage_rate * wage_hours_worked
RETURN wage
Assignment Statement
Use the Assignment statement to set a value for a local variable. The format of the
Assignment statement is:
varname = expression
For example:
rate = hourly_rate + 14
wage = hours_worked * rate
Oracle FastFormula evaluates the expression on the right hand side of the statement,
and places its result in the variable you name in the left hand side. The left side of an
Assignment statement must always be a local variable because a formula can only
change the value of local variables.
IF Statement
Use the If statement to set a condition that controls whether a sequence of statements
is executed.
There are two clauses in the If statement: the THEN and ELSE clauses.
The IF statement lets you check one or more conditions.
The THEN clause lets you define what to do if the conditions are true.
The ELSE clause lets you define what to do if the conditions are not true.
The If statement is the only statement that can have other statements nested within it,
including other IF statements.
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Format of Statement
The format of the If statement is:
IF [NOT] condition
[logical operator] [NOT] condition
THEN
statement [statement ..]
ELSE
statement [statement ..]
The If statement can consist of a single condition, or two or more conditions combined
with logical operators. A logical operator is either AND or OR. These have the effect
of combining the conditions logically:
The AND operator means that if both conditions are true, then their combination is
true.
The OR operator means that if either condition is true, then their combination is
true.
Also, each condition can be preceded by the NOT operator, which inverts the truth of
the condition. That is, if condition X is true, then NOT X is false.
Format of Conditions
A condition itself has a valid format. This is:
expression comparator expression
The values represented by each expression are compared together in the way described
by the comparator. The two expressions must both return the same data type. There are
eight comparators, and the way they work depends upon the data type of the values
they are comparing.
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Comparator
Types
Meaning
Equals
Symbols
Data
=
All
Not Equal to
!= <> ><
All
Greater than
>
All
Less than
<
All
Greater than
or equal to
Less than
or equal to
Like
>= =>
All
The condition is true if both expressions have

exactly the same value. For text, the case of the
expression must be the same. So, for example,
Smith is not equal to SMITH.
The condition is true if the result of the first
expression does NOT have the same value as the
result of the second expression.
The condition is true if the first expression is
alphabetically after, or has a numerically greater
value, or a later date than the second expression.
The condition is true if the first expression is
alphabetically before, or has a numerically
smaller value, or an earlier date than the second
expression.
The condition is true if either the greater than OR
the equal to comparator returns a true result.
<= =<
All
The condition is true if either the less than OR the

equal to comparator returns a true result.
LIKE
Text
Not Like
NOT LIKE
Text
The condition is true if the two text expressions

match according to the rules of the LIKE syntax.
You can include Wildcards in the text to allow
searching for text that matches a pattern, or words
that begin with a certain sequence of letters.percent sign (%) matches any number of
characters in that position- underscore (_)
matches a single character occurrence in that
position.
The condition is true if the two text expressions
do NOT match according to the rules of the LIKE
syntax.
There is a special comparator called WAS DEFAULTED that you can use to test database
items and input values. If there is no value available for an input value or database item, the
formula uses a default value. The condition containing the WAS DEFAULTED comparator is
True if a default value was used. For example:
DEFAULT FOR employee_middle_name IS
IF employee_middle_name WAS DEFAULTED
THEN
/* special processing */
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Correct Use of Brackets

If you group more than one statement under the THEN or ELSE clauses, enclose the
group of statements within brackets, that is (and). In the absence of brackets, Oracle
FastFormula conditionally executes only the statement that immediately follows the
THEN or ELSE clause. Any other statements are executed unconditionally. For
example, when the following formula runs, High_salary is always set to Y:
High_salary = N
IF Salary > 20000
THEN Tax = Salary * .25
High_salary = Y
To prevent this, use brackets as follows:

High_salary = N
IF Salary > 20000
THEN
(
Tax = Salary * .25
High_salary = Y
)
Return Statement
Use the Return statement to return values in local variables to the application. Oracle
FastFormula can pass back any number of variables. The variable does not need to
contain a value.
Example:
/* Formula: LONDON ALLOWANCE FORMULA */
INPUTS ARE this_months_extra (number)
London_allowance = (grade_pay/20 + this_months_extra)
RETURN London_allowance
Notice that you do not have to declare the data type of local variables in the Return
statement (as the formula already knows the data type
Oracle FastFormula stops executing the formula when it reaches the Return statement.
Any statements after the Return statement are ignored.
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Compiling Formulas
When you have created or edited a formula in the Formula window, you choose the
Verify button to compile it.
If you need to compile many formulas at the same time, you can run the Bulk Compile
Formulas process in the Submit Requests window. For example, you run this process
when you upgrade your legislative information, which includes formulas.
Formula Errors
There are two types of error that can occur when using Oracle FastFormula:
Verify-time errors occur in the Formulas window when you run the formula
verification. An error message explains the nature of the error.
Common verify-time errors are syntax errors resulting from typing mistakes.
Run-time errors occur when a problem arises while a formula is running. The usual
cause is a data problem, either in the formula or in the application database.
Below is a list of the basic Oracle FastFormula errors that can occur at run-time.
Uninitialized Variables
#IF (tax_band < 2000)
THEN tax = salary / 8
IF
(tax_band > 2000)
THEN tax = salary / 10

IF tax > 1000
THEN
...
This formula fails with an 'Uninitialized variable' message (for the variable tax) if the
tax band is set to 2000.
Divide by Zero
Dividing a number by zero is an operation that provides no logical result. If this
situation ever arises, Oracle FastFormula passes a code indicating an error back to the
application (the application then takes the appropriate action).
Always check for the possibility of a divide by zero error if there is any chance it could
occur. For example, the formula:
x = salary/contribution_proportion
produces an error if the contribution proportion is set to zero. In this formula, check
for the divide by zero condition as follows:
IF
contribution_proportion = 0
THEN (message = The contribution proportion is not valid.
RETURN message)
ELSE x = salary/contribution_proportion
.....................................................................................................................................................
B-26
Oracle Fast Formula

.....................................................................................................................................................
No Data Found
A database item supposed to be in the database was not found. This represents an error
in the application data.
Too Many Rows
The database item definition within the application caused more than one value to be
fetched from the database.
Value Exceeded Allowable Range
This can occur for a variety of reasons such as:
exceeding the maximum allowable length of a string (which is 240 characters)
rounding up a number to an excessive number of places, for example, round
(1,100)
using an invalid date, for example, 39-DEC-1990.
Invalid Number
This occurs only when database item contains a bad number.
Null Data Found
A database item was found to have a null value when it should have had a non-null
value. Use the Default statement for database items marked as Default Required in the
Database Items window.
.....................................................................................................................................................
B-27

.....................................................................................................................................................
.....................................................................................................................................................
B-28

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Implementing and

Administrating Oracle Payroll

Copyright Oracle Corporation, 1998. All rights reserved.

This documentation contains proprietary information of Oracle Corporation. It is

Restricted Rights Legend

Lesson 1: Defining Oracle Payroll

Lesson 4: Defining a Salary Basis

Lesson 5: Writing Basic Oracle Fast Formula

Lesson 7: Enabling Currencies

Lesson 11: Conditional Logic

Lesson 12: Indirect Results

Lesson 13: Tables and Rates

Lesson 15: Using Oracle FastFormula for Validation

Lesson 16: Defining Skip Rules

Lesson 17: PAYE and NIC

Lesson 18: Court Orders and Arrestments

Lesson 20: Setting Up Advance Pay

Unit III: People and Assignments

Lesson 21: Assignment Statuses

Lesson 22: Hiring Employees

Lesson 24: The Payroll Life Cycle

Viewing Process-Level Results ............................................................ 26-7

Adjusting a Balance and Viewing Results............................................ 29-6

Lesson 31: Advance Pay Processing

Lesson 33: Running the QuickPay Process

Practice 6 2........................................................................................ A-34

Practice 18 1: Solution ....................................................................

Appendix B: Fast Formula Reference

Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

12 Verify that your window looks similar to the one below:

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

9 Select the Input Values button.

13 Verify that your window looks similar to the one below:

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

6 Select the Edit button and write your formula.

Appendix A: Practices and Solutions

7 Select the Input Values button.

8 Create an input value.

Appendix A: Practices and Solutions

4 Verify that your window looks similar to the one below:

5 Select the Edit button

8 Verify your formula by selecting the Verify button.

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

8 Select the Input Values button.

Appendix A: Practices and Solutions

5 Select the Edit button

7 Verify that your window looks similar to the one below:

8 Verify your formula by selecting the Verify button.

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions

Appendix A: Practices and Solutions